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Oce im4530 Scanning Manual

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Océ
Scanning Guide
im4530 / im3530
For Océ and Imagistics Models

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Summary of Contents for Oce im4530

  • Page 1 Océ Scanning Guide im4530 / im3530 For Océ and Imagistics Models...

  • Page 3: Software License Agreement

    SOFTWARE LICENSE AGREEMENT INSTALLING OR OTHERWISE USING THIS SOFTWARE PRODUCT CONSTITUTES YOUR ACCEPTANCE OF THE FOLLOWING TERMS AND CONDITIONS (UNLESS A SEPARATE LICENSE IS PROVIDED BY THE SUPPLIER OF APPLICABLE SOFTWARE IN WHICH CASE SUCH SEPARATE LICENSE SHALL APPLY). IF YOU DO NOT ACCEPT THESE TERMS, YOU MAY NOT INSTALL OR USE THIS SOFTWARE, AND YOU MUST PROMPTLY RETURN THE SOFTWARE TO THE LOCATION WHERE YOU OBTAINED IT.

  • Page 4: Limitation Of Liability

    ALL INFORMATION CONTAINED HEREIN THAT IS PROVIDED BY Océ AND ITS AFFILIATES PURSUANT TO A EULA IS PROVIDED “AS IS” WITHOUT WARRANTY OF ANY KIND, EITHER EXPRESS OR IMPLIED. Limitation of Liability IN NO EVENT WILL Océ OR ITS SUPPLIERS BE LIABLE TO YOU FOR ANY DAMAGES, WHETHER IN CONTRACT, TORT, OR OTHERWISE (EXCEPT PERSONAL INJURY OR DEATH RESULTING FROM NEGLIGENCE ON THE PART OF Océ...

  • Page 5: Trademarks And Copyright

    TRADEMARKS AND COPYRIGHT Trademarks The official name of Windows 98 is Microsoft Windows 98 Operating System. The official name of Windows Me is Microsoft Windows Me Operating System. The official name of Windows 2000 is Microsoft Windows 2000 Operating System. The official name of Windows XP is Microsoft Windows XP Operating System.

  • Page 6: Preface

    Read this guide before scanning on your im4530 or im2830 Series. Keep this guide within easy reach, and use it to con- figure an environment that makes best use of the system’s functions.
  • Page 7 Other guides are provided by the User Documentation CD-ROM in PDF files: Printer Utility Guide This Printer Utility Guide explains how to operate and set up the network functions such as the network scanning function and job management, using the Printer Utility (Web-based utility) from client computers. Network Administration Guide This Network Administration Guide explains the guidelines for setting up network servers to provide various network services, and troubleshoot-...

  • Page 8: To Read Manuals In Pdf (Portable Document Format) Files

    Network Fax Guide This Network Fax Guide explains how to use the network fax function that enable users to operate fax and internet fax sending from a client computer via network. User Management Guide This User Management Guide describes how to manage this equipment using the functions of “Department Management”, “User Management Setting”...

  • Page 9: Precautions In This Manual

    Precautions in this manual To ensure correct and safe use of this equipment, this operator’s manual describes safety pre- cautions according to the three levels shown below. You should fully understand the meaning and importance of these items before reading this manual.
  • Page 10 Preface...

  • Page 11: Table Of Contents

    TABLE OF CONTENTS SOFTWARE LICENSE AGREEMENT ............1 TRADEMARKS AND COPYRIGHT...............3 Preface......................4 About This Guide..................4 Conventions ..................4 Lineup of Our Manuals ................4 To read manuals in PDF (Portable Document Format) files ....6 Precautions in this manual ................7 Chapter 1 Overview About Scan Features..................14 About Scan Mode ..................
  • Page 12 Chapter 5 Using Template Scanning Using Template................66 Registering Scan Template ............... 74 Chapter 6 Copy & File How to Perform Copy & File ..............84 Chapter 7 Internet Fax About Internet Fax..................92 Precaution for Internet Transmission............92 Internet Fax Transmission Overview ............92 How to Perform Internet Fax ..............94 Specifying Destinations ................97 Advanced Function................108...
  • Page 13 TABLE OF CONTENTS...
  • Page 14 TABLE OF CONTENTS...
  • Page 15 Overview This section describes the overview of the scan functions. About Scan Features ....................14 About Scan Mode..........................14 How to Perform Scan Operations................16 Confirming the Scan Job Status................22 Confirming the Scan Log ..................23...

  • Page 16: Chapter 1 Overview

    1 Overview About Scan Features This section describes about the scan features. About Scan Mode If the scanning function is used, originals set on the Automatic Document Feeder or on the orig- inal glass can easily be scanned as image data. Then this equipment can save scanned images into e-Filing or shared folder in the equipment.

  • Page 17: Scan To File Mode

    Scan to File Mode Scan to File mode allows users to save scanned images as PDF or TIFF files either the shared folder in the equipment, or network folder in another computer. Users can use saved files by copying them from the folder where users save the scanned images. In the shared folder in the equipment, up to 5 GB of data can be stored.

  • Page 18: How To Perform Scan Operations

    1 Overview How to Perform Scan Operations Users can scan originals not only by selecting one of the scan modes, but also by combining two scan modes at a single operation. The following procedures describe about the basic instructions on how to perform the scan oper- ations.
  • Page 19 Select a button of the desired scan mode. [SCAN TO E-FILING] — Press this to store the scanned images to e-Filing. When you store the scanned images to e-Filing, you can manage them using the e-Filing web utility. You can also retrieve them into your computer using TWAIN driver application or File Downloader.
  • Page 20 1 Overview If the “To continue, place document on glass. And press Scan!” message is displayed, place another original on glass and press [SCAN!] to scan another original, or press the [JOB FINISH] button to finish scanning. When the original is set on the Automatic Document Feeder, this screen is not dis- played.
  • Page 21 Select a button of the desired scan mode. [SCAN TO E-FILING] — Press this to store the scanned images to e-Filing. When you store the scanned images to e-Filing, you can manage them using the e-Filing web utility. You can also retrieve them into your computer using TWAIN driver application or File Downloader.
  • Page 22 1 Overview Select the other button of the desired scan mode. You can set two scan modes at a single operation. You cannot set all three scan modes at a same time. If you want to cancel a scan mode that you set, press the button the scan mode that you want to cancel and press the [CANCEL] button in the screen.
  • Page 23 If the “To continue, place document on glass. And press Scan!” message is displayed, place another original on glass and press [SCAN!] to scan another original, or press the [JOB FINISH] button to finish scanning. When the original is set on the Automatic Document Feeder, this screen is not dis- played.

  • Page 24: Confirming The Scan Job Status

    1 Overview Confirming the Scan Job Status SCAN JOB displays its status and enables to delete the job. 4 jobs are listed on each screen. The jobs for 250 pages (1,000 jobs) are available to display. Press the [Next] button to display the 5th job or later, and press the [Prev] button to display the previous page.

  • Page 25: Confirming The Scan Log

    Confirming the Scan Log SCAN LOG allows you to list the jobs that have finished being scanned to confirm the results. To display the scan log screen, press the [JOB STATUS] button on the control panel and press the [LOG] button in the JOB STATUS screen. Then press the [SCAN] button. When pressing the [SCAN] button on the log menu, the scanning status of the following items is displayed.
  • Page 26 1 Overview Confirming the Scan Log...
  • Page 27 Scan to e-Filing This section describes the instructions on how to perform Scan to e-Filing and how to use the stored data in e-Filing. How to Perform Scan to e-Filing ................26 How to Use Scanned Data Stored in e-Filing ............33 Using Scanned Data in e-Filing from Touch Panel Display...............33 Using Scanned Data in e-Filing from e-Filing Web Utility ..............33...

  • Page 28: Chapter 2 Scan To E-Filing

    2 Scan to e-Filing How to Perform Scan to e-Filing In this function, the scanned original data can be stored in the e-Filing. You can scan up to 200 pages per 1 job. In the e-Filing boxes, up to 5 GB of data can be stored. After storing the original data, you can print it at any time from the touch panel.
  • Page 29 Press the [SCAN] button on the control panel to enter the scan menu. The basic scan menu is displayed. Press the [SCAN TO E-FILING] button. The SCAN TO E-FILING screen is displayed. Press the [BOX/FOLDER] button. The box list screen is displayed. How to Perform Scan to e-Filing...
  • Page 30 2 Scan to e-Filing Select the box in which you want to store the data and press the [ENTER] button. Select either the “Public Box” button or desired user box button. If the user box that you want to store the data is not shown in the list, press the [Next] or [Prev] buttons to change the list on the screen.
  • Page 31 When you want to store the original(s) in an existing folder, select the folder and press the [OPEN FOLDER] button to display the list in the folder, and then press the [ENTER] button. If you want to store the original(s) in the selected box, press the [ENTER] button.
  • Page 32 2 Scan to e-Filing Specify the following items as you require, and press the [Next] button. SINGLE/2-SIDED SCAN [SINGLE] — Press this when scanning only the front page of originals. [BOOK] — Press this when scanning both side of originals in the same direction. [TABLET] —...
  • Page 33 EXPOSURE Press light or dark buttons to specify the exposure for scanning manually, or press the [AUTO] button to select auto mode for the exposure mode for scanning. Press the [ENTER] button. The screen returns to the basic scan menu. Press the [SCAN!] button.
  • Page 34 2 Scan to e-Filing If the “To continue, place document on glass. And press Scan!” message is displayed, place another original on glass and press [SCAN!] to scan another original, or press the [JOB FINISH] button to finish scanning. When the original is set on the Automatic Document Feeder, this screen is not dis- played.

  • Page 35: How To Use Scanned Data Stored In E-Filing

    How to Use Scanned Data Stored in e-Filing Scanned data that is stored in e-Filing can be listed from the touch panel or e-Filing web utility. Using Scanned Data in e-Filing from Touch Panel Display The scanned data that is stored in e-Filing can be printed or deleted from the touch panel. For instructions on how to print or delete scanned data in e-Filing from the touch panel, see Opera- tor’s Manual for Basic Function or e-Filing Guide.
  • Page 36 2 Scan to e-Filing How to Use Scanned Data Stored in e-Filing...
  • Page 37 Scan to File This section describes the instructions on how to perform Scan to File and how to use the stored files. How to Perform Scan to File ..................36 How to Use Scanned Data Stored as Files ............44 When Scanned Data Is Stored in MFP LOCAL.................44 When Scanned Data Is Stored in REMOTE 1 or 2 ................44...

  • Page 38: Chapter 3 Scan To File

    3 Scan to File How to Perform Scan to File In this SCAN TO FILE function, the scanned original data can be sent and stored to the Share folder of the hard disk in the equipment, or the specified PC. You can scan up to 2000 pages per 1 job.
  • Page 39 Press the [FILE NAME] button if you want rename the document name of the scanned data. The letter entry screen is displayed. Enter the value using the keyboard and digital keys, and press the [ENTER] button to set the entry. When you want to add the date and time in the file name, press the button.
  • Page 40 3 Scan to File If the screen to set up the remote destination is displayed by press- ing the [REMOTE 1] or [REMOTE 2] button, specify the remote des- tination. You can specify the remote destination using FTP, SMB, NetWare IPX, or NetWare IP. When you want to store the data using FTP, select the [FTP] button and specify the following items as you require.
  • Page 41 When you want to store the data using SMB, select the [SMB] but- ton and specify the following items as you require. Then press the [ENTER] button. [NETWORK PATH] Press this to enter the network path to the folder where you want to store the data. [LOGIN USER NAME] Press this to enter the user name to access the network folder if required.
  • Page 42 3 Scan to File [NETWORK PATH] Press this to enter the folder path to the folder where you want to store the data in the NetWare file server. For example, if you want to store the data into “sys\scan” folder in the NetWare file server, enter “\sys\scan”...
  • Page 43 Specify the following items as you require, and press the [Next] button. SINGLE/2-SIDED SCAN [SINGLE] — Press this when scanning only the front page of originals. [BOOK] — Press this when scanning both side of originals in the same direction. [TABLET] —...
  • Page 44 3 Scan to File EXPOSURE Press light or dark buttons to specify the exposure for scanning manually, or press the [AUTO] button to select auto mode for the exposure mode for scanning. Press the [ENTER] button. The screen returns to the basic scan menu. Press the [SCAN!] button.
  • Page 45 If the “To continue, place document on glass. And press Scan!” message is displayed, place another original on glass and press [SCAN!] to scan another original, or press the [JOB FINISH] button to finish scanning. When the original is set on the Automatic Document Feeder, this screen is not dis- played.

  • Page 46: How To Use Scanned Data Stored As Files

    3 Scan to File How to Use Scanned Data Stored as Files Once the scanned data is stored in the shared folder in the equipment, or network folder that you specify, you can access the files using Windows Explorer. When Scanned Data Is Stored in MFP LOCAL When selecting the [MFP LOCAL] button for the destination, the scanned data is stored in the shared folder, whose name is “FILE_SHARE”, in the equipment.

  • Page 47: Scan To E-Mail

    Scan to E-mail This section describes the instructions on how to perform Scan to E-mail. How to Perform Scan to E-mail ................46 Specifying Destinations ........................51...

  • Page 48: How To Perform Scan To E-Mail

    4 Scan to E-mail How to Perform Scan to E-mail In this function, the scanned data can be sent to the specified E-mail address as an attached file. To use SCAN TO E-MAIL, the configuration of the equipment needs to be set by the network administrator.
  • Page 49 When the AUTHENTICATION screen is displayed, enter the user name and password by pressing the [USER NAME] and [PASS- WORD] buttons, and press the [ENTER] button. When pressing each button, the letter entry screen is displayed. Enter the value using the keyboard and digital keys, and press the [ENTER] button to set the entry. This screen is displayed only when the User Authentication for Scan to E-mail is enabled.
  • Page 50 4 Scan to E-mail Press the [SUBJECT], [BODY], and [FILE NAME] buttons to enter each item. When pressing each button, the letter entry screen is displayed. Enter the value using the keyboard and digital keys, and press the [ENTER] button to set the entry. When you want to add the date and time in the file name, press the button.
  • Page 51 Specify the following items as you require and click the [EDIT] but- ton. FRAGMENT MESSAGE SIZE Select the size of the message fragmentation. If the size of attached file exceeds the selected size, this equipment divides the data into some small blocks. [FROM ADDRESS] Press this button to edit the From Address for E-mail.
  • Page 52 4 Scan to E-mail ORIGINAL MODE [TEXT] — Press this when scanning the originals that contain texts. [TEXT/PHOTO] — Press this when scanning originals that contain texts and photos. [PHOTO] — Press this when scanning originals that contain photos printed on photographic paper.

  • Page 53: Specifying Destinations

    Press the [SCAN!] button. You can also set another scan agent, by pressing either the [SCAN TO E-FILING] button or [SCAN TO FILE] button to set the scanning conditions. P.26 “How to Perform Scan to e-Filing” P.36 “How to Perform Scan to File” If the “To continue, place document on glass.
  • Page 54 4 Scan to E-mail P.59 “Searching with ID number of a group” P.61 “Searching with group name” Entering an E-mail address manually Press the [E-MAIL ADDRESS] button. The letter entry screen is displayed. Enter the E-mail address that you want to send using the keyboard and digital keys, and press the [ENTER] button to set the entry.

  • Page 55: Selecting From Address Book

    Selecting from address book Press the contacts that you want to send. The selected contacts are displayed as reversed buttons. To cancel the selection, press the contact again, then the button will be a normal button. Press the [SETTINGS] button. The screen returns to the SCAN TO E-MAIL screen.
  • Page 56 4 Scan to E-mail Enter the ID number of the contact that you want to search using the digital keys, and press the [ENTER] button. The ADDRESS BOOK screen that contains the contact of the specified ID is dis- played. Press the contact that you want to send, and press the [SETTINGS] button.
  • Page 57 Press the buttons to enter the search strings that you want to spec- ify, and then enter the [SEARCH] button. When pressing each button, the letter entry screen is displayed. Enter the value using the keyboard and digital keys, and press the [ENTER] button to set the entry. It will search for the contacts that contain the search text in the specified items.
  • Page 58 4 Scan to E-mail Press the [SETTINGS] button. The screen returns to the SCAN TO E-MAIL screen. Before pressing the [SETTINGS] button, you can specify other E-mail addresses as you require. You can confirm or remove the E-mail addresses that you specified in the DESTINA- TION screen which can be displayed by pressing the [DESTINATION] button.
  • Page 59 Press the [DIR SERVICE] button. The Directory Search Name screen is displayed. When the [DIR SERVICE] button is displayed as a selected button, this equipment is cur- rently configured to search a default directory service. Select the directory service name that you want to search from, and press the [ENTER] button.
  • Page 60 4 Scan to E-mail Press the contact that you want to send, and press the [ENTER] button. The screen returns to the ADDRESS BOOK screen. Press the [SETTINGS] button. The screen returns to the SCAN TO E-MAIL screen. Before pressing the [SETTINGS] button, you can specify other E-mail addresses as you require.
  • Page 61 Press the group buttons that you want to select as the destination, and press the [SETTINGS] button. The screen returns to the SCAN TO E-MAIL screen. You can confirm the E-mail addresses that registered in the group by pressing the [CONTENTS] button.
  • Page 62 4 Scan to E-mail Enter the ID number of the group that you want to search using the digital keys, and press the [ENTER] button. The GROUP screen that contains the group of the specified ID is displayed. Press the group buttons that you want to select as the destination, and press the [SETTINGS] button.
  • Page 63 Searching with group name Press the [GROUP] button. The GROUP screen is displayed. Press the [SEARCH GROUP] button. The KNOWN ID screen is displayed. Press the [GROUP NAME] button to enter the group name that you want to search, and then press the [SEARCH] button. When pressing the [GROUP NAME] button, the letter entry screen is displayed.
  • Page 64 4 Scan to E-mail Press the group buttons that you want to select as the destination, and press the [ENTER] button. The screen returns to the GROUP screen. Press the [SETTINGS] button. The screen returns to the SCAN TO E-MAIL screen. You can confirm the E-mail addresses that registered in the group by pressing the [CONTENTS] button.
  • Page 65 Press the [DESTINATION] button. The DESTINATION screen is displayed. You can confirm the destinations that are currently specified. To remove E-mail addresses, contacts, or groups that you selected for destination, select the name that you want to remove, and press the [DELETE] button.
  • Page 66 4 Scan to E-mail How to Perform Scan to E-mail...

  • Page 67: Using Template

    Using Template This section describes the instructions on how to use scan templates. Scanning Using Template ..................66 Registering Scan Template ..................74...

  • Page 68: Scanning Using Template

    5 Using Template Scanning Using Template Users can also use a template to operate scanning on this equipment. It enables users to register templates for scanning operations. Once registering a template, users can operate the scanning operation quickly without setting the scanning conditions.
  • Page 69 Press the template group button that contains the template that you want to recall. When you press the [PUBLIC TEMPLATE GROUP] button or user template group button that the password is not set, the screen to select a template is displayed. If the screen to select a template is displayed, skip to Step 5.
  • Page 70 5 Using Template Press the template button that you want to recall. If you select a template that the automatic start function is enabled (which the icon is displayed in the lower left corner of the button) and the password is not set, the scanning operation is automatically started and finish the operation.
  • Page 71 If the “To continue, place document on glass. And press Scan!” message is displayed, place another original on glass and press [SCAN!] to scan another original, or press the [JOB FINISH] button to finish scanning. When the original is set on the Automatic Document Feeder, this screen is not dis- played.
  • Page 72 5 Using Template Press the [SCAN TO E-MAIL] button. The AUTHENTICATION screen is displayed. Enter the user name and password by pressing the [USER NAME] and [PASSWORD] buttons, and press the [ENTER] button. When pressing each button, the letter entry screen is displayed. Enter the value using the keyboard and digital keys, and press the [ENTER] button to set the entry.
  • Page 73 Press the template group button that contains the template that you want to recall. When you press the [PUBLIC TEMPLATE GROUP] button or user template group button that the password is not set, the screen to select a template is displayed. If the screen to select a template is displayed, skip to Step 8.
  • Page 74 5 Using Template Press the Scan to E-mail template button that you want to recall. If you select a template that the automatic start function is enabled (which the icon is displayed in the lower left corner of the button), the scanning operation is auto- matically started.
  • Page 75 If the “To continue, place document on glass. And press Scan!” message is displayed, place another original on glass and press [SCAN!] to scan another original, or press the [JOB FINISH] button to finish scanning. When the original is set on the Automatic Document Feeder, this screen is not dis- played.

  • Page 76: Registering Scan Template

    5 Using Template Registering Scan Template To recall the template, you need to first register the setting combination as a template. It enables users to register templates for scanning operations. The template is registered either in “PUBLIC TEMPLATE GROUP” or “USER GROUP” depend- ing on your purpose.
  • Page 77 Press the buttons of the agent and set the scanning conditions. For instructions on how to set each scan agent, see the instructions for each scan mode. P.26 “How to Perform Scan to e-Filing” P.36 “How to Perform Scan to File” P.46 “How to Perform Scan to E-mail”...
  • Page 78 5 Using Template Select the “PUBLIC TEMPLATE GROUP” button, and press the [ENTER] button. The ADMINISTRATOR PASSWORD screen is displayed. Press the [PASSWORD] button. The letter entry screen is displayed. Enter the administrator password using the keyboard and the digi- tal keys, and press the [ENTER] button.
  • Page 79 Select the blank template button and press the [SAVE] button. You can also select the existing template button to overwrite the template settings. Specify the following items as you require and press the [SAVE] button. [NAME 1] Press this to enter the name that appears in the first line on the button. [NAME 2] Press this to enter the name that appears in the second line on the button.
  • Page 80 5 Using Template Press the [FUNCTION CLEAR] button on the control panel to clear the settings in the scan menu. Registering a scan template in a user template group Press the [SCAN] button on the control panel to enter the scan menu.
  • Page 81 Press the [TEMPLATE] button on the control panel to enter the tem- plate menu. The screen to select a template group is displayed. Press the [REGISTRATION] button. Select a user template group name where you want to register a new template, and press the [ENTER] button. When you press the user template group button that the password is not set, the screen to select a template is displayed.
  • Page 82 5 Using Template If the password entry screen displayed, enter the password for the selected user template group using digital keys, and press the [ENTER] button. The screen to select a template is displayed. Select the blank template button and press the [SAVE] button. You can also select the existing template button to overwrite the template settings.
  • Page 83 [PASSWORD] Press this to enter the 5-digit password of the template. If the password is set, users must enter the password to apply the selected template. AUTOMATIC START Select whether the automatic start function is enabled or disabled. If the automatic start function is enabled, the operation will be automatically start when user select the template button.
  • Page 84 5 Using Template Registering Scan Template...

  • Page 85: Copy & File

    Copy & File This section describes the instructions on how to perform Copy & File. How to Perform Copy & File ..................84...

  • Page 86: How To Perform Copy & File

    6 Copy & File How to Perform Copy & File In this COPY & FILE function, the copied original data can be sent and stored to the Share folder of the hard disk in the equipment or the specified PC. You can access the data stored in the Share folder directly from the client PC via network.
  • Page 87 Press the [COPY & FILE] button. The SAVE AS FILE screen is displayed. Press the [FILE NAME] button if you want rename the document name of the scanned data. The letter entry screen is displayed. Enter the value using the keyboard and digital keys, and press the [ENTER] button to set the entry.
  • Page 88 6 Copy & File If the screen to set up the remote destination is displayed by press- ing the [REMOTE 1] or [REMOTE 2] button, specify the remote des- tination. You can specify the remote destination using FTP, SMB, NetWare IPX, or NetWare IP. When you want to store the data using FTP, select the [FTP] button and specify the following items as you require.
  • Page 89 When you want to store the data using SMB, select the [SMB] but- ton and specify the following items as you require. Then press the [ENTER] button. [NETWORK PATH] Press this to enter the network path to the folder where you want to store the data. [LOGIN USER NAME] Press this to enter the user name to access the network folder if required.
  • Page 90 6 Copy & File [NETWORK PATH] Press this to enter the folder path to the folder where you want to store the data in the NetWare file server. For example, if you want to store the data into “sys\scan” folder in the NetWare file server, enter “\sys\scan”...
  • Page 91 Press the [START] button. If the “NEXT ORIGINAL?” message is displayed, place another orig- inal on glass and press the [YES] button to copy another original, or press the [FINISHED] button to finish copying. When the original is set on the Automatic Document Feeder, this screen is not dis- played.
  • Page 92 6 Copy & File How to Perform Copy & File...
  • Page 93 Internet Fax This section describes about the Internet Fax functions. About Internet Fax ....................92 Precaution for Internet Transmission ....................92 Internet Fax Transmission Overview....................92 How to Perform Internet Fax..................94 Specifying Destinations ........................97 Advanced Function .........................108 Receiving Internet Fax..................111...

  • Page 94: Chapter 7 Internet Fax

    7 Internet Fax About Internet Fax You can perform the Internet Fax function that provides the ability to transmit a scanned original as an E-mail, with an attached TIFF-FX (Profile S) file. Since an Internet line is used instead of a phone line, the communication cost can be reduced.
  • Page 95 Internet Fax to Internet Fax The equipment can send a document to another Internet Fax equipment through the Internet or Intranet. The document is sent as an E-mail. Internet Intranet E-mail Server E-mail Server E-mail Transmission Internet Fax to/from Client Computers The equipment can send a document as an E-mail to client computers through the Internet or Intranet.

  • Page 96: How To Perform Internet Fax

    7 Internet Fax How to Perform Internet Fax In this function, the scanned data can be sent to the specified E-mail address as an attached file like Scan to E-mail function. However, the Internet Fax function allows to send originals as TIFF-FX (Profile S) file so that any Internet Fax compatible devices To use Internet Fax, the configuration of the equipment needs to be set by the network adminis- trator.
  • Page 97 Specify the following items as you require and press the [Next] but- ton. RESOLUTION Select the resolution before you scan the original to be sent. When sending Internet Fax destination only, the [FINE] resolution will be applied even if you select [U-FINE]. MODE Set the image quality mode before you scan the original to be sent.
  • Page 98 7 Internet Fax Specify the following items as you require and press the [ENTER] button. [SUBJECT] Press this to enter the subject of the Internet Fax to be sent. [BODY] Press this to enter the body message of the Internet Fax to be sent. When you press the [SUBJECT] or [BODY] button, the letter entry screen is displayed.

  • Page 99: Specifying Destinations

    If the “To continue, place document on glass. And press [START]” message is displayed, place another original on glass and press [START] button to scan another original, or press the [JOB FINISH] button to finish scanning. When the original is set on the Automatic Document Feeder, this screen is not dis- played.
  • Page 100 7 Internet Fax Enter the E-mail address that you want to send using the keyboard and digital keys, and press the [ENTER] button to set the entry. The screen returns to the address menu. Press the [MULTI] button and then press the [E-MAIL ADDRESS] button if you want to specify another E-mail address manually.
  • Page 101 Selecting from address book Press the [E-MAIL] button of the contacts that you want to send. The selected contacts are displayed as reversed buttons. To cancel the selection, press the contact again, then the button will be a normal button. You can specify other E-mail addresses as you require.
  • Page 102 7 Internet Fax Enter the ID number of the contact that you want to search using the digital keys, and press the [ENTER] button. The ADDRESS BOOK screen that contains the contact of the specified ID is dis- played. Press the [E-MIAL] button of the contact that you want to send. You can specify other E-mail addresses as you require.
  • Page 103 Press the buttons to enter the search strings that you want to spec- ify, and then enter the [SEARCH] button. When pressing each button, the letter entry screen is displayed. Enter the value using the keyboard and digital keys, and press the [ENTER] button to set the entry. It will search for the contacts that contain the search text in the specified items.
  • Page 104 7 Internet Fax Searching with search strings from LDAP server To search contacts in the LDAP server, the directory service must be registered using Printer Utility by the network administrator. Press the [SEARCH ADDRESS] button. The ADDRESS SEARCH screen is displayed. Press the [DIR SERVICE] button.
  • Page 105 Press the buttons to enter the search strings that you want to spec- ify, and then enter the [SEARCH] button. When pressing each button, the letter entry screen is displayed. Enter the value using the keyboard and digital keys, and press the [ENTER] button to set the entry. It will search for the contacts that contain the search text in the specified items.
  • Page 106 7 Internet Fax Selecting from groups Press the [GROUP] button. The GROUP screen is displayed. Press the group buttons that you want to select as the destination. You can confirm the E-mail addresses that registered in the group by pressing the [CONTENTS] button.
  • Page 107 Press the [KNOWN ID] button. The KNOWN ID screen is displayed. Enter the ID number of the group that you want to search using the digital keys, and press the [ENTER] button. The GROUP screen that contains the group of the specified ID is displayed. Press the group buttons that you want to select as the destination.
  • Page 108 7 Internet Fax Searching with group name Press the [GROUP] button. The GROUP screen is displayed. Press the [SEARCH GROUP] button. The KNOWN ID screen is displayed. Press the [GROUP NAME] button to enter the group name that you want to search, and then press the [SEARCH] button. When pressing the [GROUP NAME] button, the letter entry screen is displayed.
  • Page 109 Press the group buttons that you want to select as the destination, and press the [ENTER] button. The screen returns to the GROUP screen. You can specify other E-mail addresses as you require. You can confirm or remove the E-mail addresses that you specified in the DESTINATION screen which can be displayed by pressing the [DESTINATION] button.

  • Page 110: Advanced Function

    7 Internet Fax You can confirm the destinations that are currently specified. To remove E-mail addresses, contacts, or groups that you selected for destination, select the name that you want to remove, and press the [DELETE] button. Advanced Function The following advanced function can be used. 2-sided original TX: 2-sided originals can be sent using the Automatic Document Feeder.

  • Page 111: Priority Transmission

    Select the original type either the [BOOK] or [TABLET] button, and then press the [ENTER] button. The screen returns to the advanced menu. Press the [ADDRESS] button to return to the address menu. Priority Transmission Priority TX allows you to execute a transmission prior to the other reserved transmissions. You can use 'Direct Entry' and 'Address Dialing' to specify the recipients.
  • Page 112 7 Internet Fax Press the [ADDRESS] button to return to the address menu. How to Perform Internet Fax...

  • Page 113: Receiving Internet Fax

    Receiving Internet Fax The equipment accesses the E-mail server at specified intervals to check whether any E-mail has been delivered. If an E-mail has been delivered, the equipment will automatically retrieve and print out the E-mail. When the [CHECK E-MAIL] button in the [USER] menu in the [USER FUNCTIONS] screen is pressed, the equipment manually accesses the E-mail server to check whether any E-mail has been delivered.
  • Page 114 7 Internet Fax Press the [USER] button, and then press the [CHECK E-MAIL]. Checking whether any E-mail has been delivered starts. Checking completes. If the Internet Fax is received, “RECEIVING E-mail” appears on the screen upper right. Next, “NEW E-mail RECEIVED” appears for 2 seconds. Then, printing the Inter- net Fax starts.
  • Page 115 Remote Scan This section describes about Remote Scan using the Remote Scan driver. Installing Remote Scan Driver ................114 Planning for Installation........................114 Installing the Remote Scan Driver....................114 Scanning Remotely Using Remote Scan Driver ..........119 When You Are Running the First Time....................120 Remote Scan Driver Errors ..................128 Remote Scan Driver Error Conditions.....................128...

  • Page 116: Chapter 8 Remote Scan

    8 Remote Scan Installing Remote Scan Driver This section describes how to install the Remote Scan driver. Planning for Installation This equipment provides the Remote Scan driver that allows users to operate scanning remotely from the Windows computer and import the scanned images into a TWAIN-compliant applica- tion.
  • Page 117 Insert the Client Utilities CD-ROM into the CD-ROM drive. The installer automatically starts and the Choose Setup Language dialog box appears. When the installer does not automatically start, double-click “Setup.exe” in the Client Utilities CD-ROM. Select your language and click [OK]. The License Agreement screen is displayed.
  • Page 118 8 Remote Scan Check “Océ Remote Scan driver”. There are also Printing software, Network Fax software, and e-Filing software in the list. For more information about these software, please see the Printing Guide, Network Fax Guide, and e-Filing Guide. Click [Next]. The Choose Destination Location screen is displayed.

  • Page 119: Installing From Printer Utility

    Click [Next]. If you want to change the program folder, rename the folder in the “Program Folder” field. The Starting Copying Files screen is displayed. Click [Finish]. The installation is completed. The Installer may ask you to restart your computer. If it does, select “Yes, I want to restart my computer now.”...
  • Page 120 8 Remote Scan Installing Remote Scan driver from Printer Utility In Printer Utility, click the Install Software link at the bottom of the screen. The Install Client Software page opens. Click the “Install Client1” link to download the installer file. Download the installer file on your desktop by following the prompts.

  • Page 121: Scanning Remotely Using Remote Scan Driver

    Scanning Remotely Using Remote Scan Driver You can use Remote Scan driver to import the scanned images into your TWAIN-compliant application. This software allows you to perform scanning the originals set in the equipment remotely from a client computer and acquire the image into the TWAIN-compliant application. How to Scan The Remote Scan driver can be launched from the TWAIN-compliant application.

  • Page 122: When You Are Running The First Time

    8 Remote Scan Specify the options and click [Scan]. Scanning originals starts and images are imported into the application when scanning is completed. (The “Remote Connecting...” message is displayed while scanning the originals.) When You Are Running the First Time When you access the Remote Scan driver the first time, the Document Monitor Local Discovery dialog box appears.
  • Page 123 When the process is completed, found devices are listed in the list. If the process continues for a long time, it is because too many network clients are on the network. In that case, you can configure the discovery using the [Advanced] button. P.123 “Configuring Discovery Settings”...
  • Page 124 8 Remote Scan Enter each item to specify the network address of the device and click [OK]. IP Address — Enter the IP address of the printer. IPX Address — This is disabled because the Remote Scan driver does not support the IPX/SPX connection.

  • Page 125: Configuring Discovery Settings

    — Configuring Discovery Settings You can configure the discovery settings. 1) Devices Click the arrow button to display the poll down list and check the model name that you want to search. 2) Network - Enable IPX/SPX Search This is disabled because the Remote Scan driver does not support the IPX/SPX connection. 3) Network - Enable TCP/IP Search Select this to search for devices connected to the TCP/IP network.
  • Page 126 8 Remote Scan File menu: - Page Settings — Click this menu to display the Page Settings tab. - Image Settings — Click this menu to display the Image Settings tab. - Scan — Click this menu to start remote scanning and acquire the image. - Close —...
  • Page 127 - Mixed Original Size — Select this to scan originals of the mixed sizes. - Select Original Size — Select this to set the original size manually. When this is selected, select the original size in the drop down box. 2) Single/2-Sided Scan Select whether scanning the 2-sided originals or not.

  • Page 128: Adding A New Device Using Network Discovery

    You can set from -2 (lowest) to 2 (highest) in units of 1 by moving the scroll bar when the Remote Scan driver is connecting to the cm4531 Series. This cannot be set when the Remote Scan driver is connecting to the im4530 or im2830 Series.
  • Page 129 Selecting the target device Click the [Devices] menu and select [Select Océ]. The Select Device dialog box appears. Select the name of the equipment that you want to connect to, and click [OK]. The target device has been changed to the selected equipment. Scanning Remotely Using Remote Scan Driver...

  • Page 130: Remote Scan Driver Errors

    8 Remote Scan Remote Scan Driver Errors This chapter describes the most common Remote Scan driver errors and provides steps to resolve the conditions. If the problem persists after you have followed all of the steps, make sure to note the name of the application you were using, what you were trying to do, and any error messages —...
  • Page 131 Corrective Action: If the equipment is not ready for the Remote Scan operation, it cannot acquire document using the Remote Scan driver. Please check the status of the equipment. When the equipment shows the following status, the Remote Scan operation cannot be performed. When the paper jam occurs in the equipment.
  • Page 132 8 Remote Scan Remote Scan Driver Errors...

  • Page 133: Index

    INDEX ..........91 Numerics Internet Fax ....92 Internet Fax Transmission Overview ........108 2-SIDED SCAN ..........122 IP Address ..........122 IPX Address ............124 About ..........121 Advanced ......53 KNOWN ID ........108 Advanced Function ........47 AUTHENTICATION ......77 AUTOMATIC START ...........122 Location ...38 LOGIN USER NAME...
  • Page 134 ........14 Scan to e-Filing mode ....17 SCAN TO E-MAIL ........15 Scan to E-mail mode ......17 SCAN TO FILE ........15 Scan to File mode .... 54 SEARCH ADDRESS .......61 SEARCH GROUP ........123 Search local subnet ........124 Select Océ...
  • Page 135 im3530/4530...

This manual is also suitable for:

Im3530

Table of Contents