Receiving E-Mail Or Internet Fax - Brother Multi-Protocol On-board Ethernet Multi-function Print Server Network User's Manual

Internet fax
Note
Some E-mail servers do not allow you to send large E-mail documents (the System Administrator will often
place a limit on the maximum E-mail size). With this function enabled, the machine will display
Out of Memory when trying to send E-mail documents over 1 Mbyte in size. The document will not be
sent and an error report will be printed. The document you are sending should be separated into smaller
documents that will be accepted by the mail server. (For your information, a 42 page document based on
the ITU-T Test Chart #1 test chart is approximately 1 Mbyte in size.)

Receiving E-mail or Internet fax

Before receiving an Internet fax
To receive the Internet fax, you can configure following items from the control panel, Web Based
Management or Remote Setup:
 Auto Polling (if needed)
 Poll Frequency (if needed)
 Header (if needed)
 Delete Error Mail (if needed)
 Notification (if needed) (For more information, see TX Verification Mail uu page 61)
How to receive an Internet fax
There are 2 ways you can receive E-mail messages:
 POP3 receiving at regular intervals
 POP3 receiving (manually initiated)
Using POP3 receiving the machine must poll the E-mail server to receive the data. This polling can occur at
set intervals (for example, you can configure the machine to poll the E-mail server at 10 minute intervals) or
you can manually poll the server by pressing the SCAN + Color Start/Colour Start keys.
If your machine starts to receive E-mail data, the LCD panel will reflect this activity. For example, you will see
Receiving on the LCD panel followed by xx E-mail(s). If you press the SCAN +
Color Start/Colour Start keys to manually poll the E-mail server for E-mail data and there are no mail
documents waiting to be printed, the machine will display No Mail on the LCD panel for two seconds.
Note
• If your machine is out of paper when receiving data, the received data will be held in the machine's
memory. This data will be printed automatically after paper is re-inserted into the machine.
• If the received mail is not in a plain text format or an attached file is not in the TIFF-F format, the following
error message will be printed: "ATTACHED FILE FORMAT NOT SUPPORTED. FILE
NAME:XXXXXX.doc". If the received mail is too large, the following error message will be printed:
"E-MAIL FILE TOO LARGE.". If Delete POP Receive Error Mail is ON (default) then the error mail is
automatically deleted from the E-mail server.
6
6
6
6
57