Page 1 User's Guide English...
Page 2: Table Of Contents
Brady Warranty ........
Page 3 CHAPTER 2 Setting Up Connecting Peripherals ..........2-2 Installing supplies .
Page 4 Deselecting in the Editor window ....... . 4-9 Undoing in the Editor window ........4-9 Working in Entry Screens .
Page 5 Responding to pick list prompts ........6-18 Responding to graphics prompts ........6-19 Responding to Pipe Marker prompts .
Page 6 Adding bar code objects ..........7-18 Choosing a bar code data source .
Page 7 CHAPTER 9 Working with Files About Files and File Groups ..........9-2 Saving Labels as Files .
Page 8 Minimum length ..........11-13 Maximum length .
Page 9 Cleaning the Stylus ...........B-10 Contents-8...
Page 10: Copyright
Road, Milwaukee, WI 53209. Disclaimer Every effort has been made to make this guide as accurate and complete as possible. Brady Worldwide, Inc. is not responsible for labeling inaccuracies and omissions occurring during the use of this guide. This manual is proprietary to Brady Worldwide, Inc. and may be revised from time to time without notice.
Page 11: End User License Agreement For Microsoft Windows Ce
© Microsoft Windows CE You have acquired a device that includes software licensed by Brady Worldwide, Inc. from Microsoft Licensing or its affiliates (“MS”). Those installed software products of Microsoft origin, as well as associated media, printed materials, and “online” or electronic documentation (“SOFTWARE”) are protected by international intellectual property laws and treaties.
Page 12: Brady Warranty
Brady’s satisfaction to have been defective at the time Brady sold it. This warranty does not extend to any persons obtaining the product from the buyer.
Page 13: Fcc Notice-Us Only
Brady Worldwide, Inc. could void the user’s authority to use the equipment. Canada This Class A digital apparatus meets all requirements of the Canadian Interference-Causing Equipment Regulations.
Page 14: Specifications
Specifications Physical characteristics Size: Height 10” Width 16” Depth 11” Weight: approximately 30 pounds Environmental characteristics Operational requirements Ambient operating temperature: 50° F to 105° F (10° C to 41° C) Relative humidity: 20% to 80% (non-condensing) Storage requirements Ambient storage temperature: 0° F to 140° F (-18° C to 60° C) Relative humidity: 10 to 95% (non-condensing) Electrical characteristics Input current: 2.0 Amps...
Page 15: International Power Cords
International Power Cords Users in countries outside of North America may be required to supply their own power cord for connecting the system to an AC electrical outlet. Choose an AC power cord and plug that is suitable for the country in which the equipment is to be installed.
Page 16 In this country: Use this power cord: Australia, New Zealand Specifications plug: AS 3112-1981 connector: IEC 320 60320 C13 conductor size: 3 x 1.00 mm description: AS 3191H05WF3G1.0 typ. stranding: 32/0.2 mm current rating: 10A voltage rating: 250 VAC maximum length: less than 3 meters Italy Specifications plug: CEI 23-16/VII...
Page 18: Chapter 1 Welcome
Welcome CHAPTER 1 Thank you for purchasing our label maker, which you use to create and print professional-looking labels and signs for use just about anywhere. All you have to do is: Drop in a ribbon cartridge, choosing from a wide range of single-color ribbons, paneled ribbons, and CYMK ribbons for blended colors.
Page 19: About This Book
About This Book This manual documents the basic Monocolor printing system, all of whose features are common to all three systems (described in The three printer systems on page 1-3). You’ll also find complete information about the Multicolor system and the Color &...
Page 20: The Three Printer Systems
The three printer systems © All three label-printing systems use Microsoft Windows CE as the basis for the operating system and application. As the user, most of the Windows CE operating system will be invisible to you. You don’t need to use your computer skills to operate this printing system.
Page 21: Specialty Applications
Color & Cut system The base system, plus color printing capability and a color LCD display, plus cut-out capability, which means the system can not only print your labels, but can cut labels into shapes. See CHAPTER 10: Working with Cut-outs, beginning on page 10-1, for information about using the cutter.
Page 22: Contacting Technical Support
Contacting Technical Support Please contact Brady Worldwide, Inc., with your questions or concerns. The contact support numbers for each region are listed below. Americas www.bradycorp.com United States 800-643-8766 technical_support @bradycorp.com Canada 888-262-7576 techsuppcanada@bradycorp.com Mexico 0 1-800-112-7239 bradymexico@bradycorp.com Brazil 55 11 3686-4720...
Page 23: Pacific
Nordic Region +46 (0) 8590 057 33 tssweden@bradyeurope.com Eastern Europe + 36 23 42 85 26 ts_ece@bradyeurope.com Pacific www.bradyaust.com.au New Zealand 0800 446 269 brady_aust@bradycorp.com Australia 1800 644 834 brady_aust@bradycorp.com Asia Singapore, Malaysia, 65-6775-2077 Philippines, Indonesia, Taiwan, Thailand Hong Kong 852-2359-3149 China 86-21-5255-0008...
Page 24: Chapter 2 Setting Up
Setting Up CHAPTER 2 This chapter tells you how to set up and maintain your label printing system. Topics are: Connecting peripherals Installing supplies Installing a flash card Cleaning and maintaining your printer If you plan to connect your printer to a desktop computer, be sure to see Connecting to a PC on page 12-1.
Page 25: Connecting Peripherals
Connecting Peripherals This section describes how to get your system connected and powered up. You should have already unpacked your printer, using the instruction sheet included in the shipping box. You connect your keyboard and your mouse, if you have one, and then the power cord, to begin setting up your system.
Page 26: Installing Supplies
Installing supplies The next step in setting up your printer is installing a ribbon cartridge and a tape cartridge. Your system reads information stored in the memory cell flag located on each ribbon and tape cartridge, and uses that information when you compose a label and when you print a label. Hint! Before composing a label, install the supplies you want to use for printing the label.
Page 27: Opening The Printer
Opening the printer Step 1: To open the printer, squeeze the release bar. Step 2: Raise the printer cover up and away to the right. The cover release bar Figure 2-2. Opening the printer. Make sure all internal packing materials have been removed before you proceed.
Page 28: Installing A Ribbon Cartridge
Installing a ribbon cartridge The ribbon cartridge tab Figure 2-3. Installing a ribbon cartridge. Step 1: Hold the ribbon cartridge with the open part of the tab on top and facing you. Step 2: Place the lower cylinder of the cartridge (with the unused ribbon), in the lower slot in the cover, as shown.
Page 29: Adjusting The Ribbon Cartridge
Adjusting the ribbon cartridge If a ribbon cartridge has been stored outside the printer, the ribbon between the take-up spool and the wiper may have been exposed to dust. The dust on the ribbon may transfer to the print head causing streaks or scratches on your labels.
Page 30: Installing A Tape Cartridge
Installing a tape cartridge There are three simple steps to installing a tape cartridge: adjusting the tape cartridge receptacle to accommodate the width of the tape, dropping in the cartridge, and feeding the tape through the advance rollers. Adjusting the printer tape receptacle Since the printer accepts tape widths from .5 inches (25 mm) to 4 inches (102 mm), you must adjust the tape cartridge receptacle inside the printer for the cartridge you are installing.
Page 31: Inserting The Tape Cartridge
Inserting the tape cartridge The tape width guide. See close-up in Figure 2-5. Figure 2-6. Installing a tape cartridge Step 3: Hold the tape cartridge by the handle with the feet pointed downward and parallel with the surface the printer is sitting on, as shown in Figure 2-6.
Page 32: Advancing The Tape
Advancing the tape Step 5: Advance the tape over the first roller with your hand as shown in Figure 2-7: Figure 2-7. Advancing the tape. Step 6: Place the end of the tape between the tape guides as shown above in Figure 2-7.
Page 33: Closing The Printer Cover
Step 7: Advance the tape only halfway through the guides, as shown in the close-up in Figure 2-8 below: Figure 2-8. Advancing tape into guides. Your tape is now installed. Closing the printer cover Close the printer cover when you are finished installing the supplies. When the cover closes, your printer reads the memory cells in the ribbon and tape cartridges, and updates the supply attributes - the color choices available, the size parameters and label lengths allowed - that...
Page 34 You’re ready to print! Figure 2-9. The complete label printing system, with optional mouse. Setting Up...
Page 35: Installing A Compact Flash Memory Card
Installing a compact flash memory card Your label printing system has a card slot you can use to attach a compact flash memory card to your system. Memory cards provide additional storage besides your printing system’s internal storage. You can save labels as files in folders to this external memory, then open them and edit or print them, and save them again.
Page 36: Cleaning Your System
Cleaning your system If you notice streaks or scratches in your labels, it may be time to clean the print head. You can purchase a cleaning kit, which includes: A plastic bottle (to contain Isopropyl alcohol, minimum 90% alcohol, You must purchase the alcohol separately.) Two cotton-tip swabs To clean the print head: Step 1:...
Page 37 2-14 Cleaning your system...
Page 38: Chapter 3 Starting Up
Starting Up CHAPTER 3 This chapter provides basic reference information about your system components, how to use those components, and how to set your preferences for the system. Topics include: How your system launches What’s on the Main Menu screen Learning to use the keyboard Using a mouse along with the keyboard Checking system status...
Page 39: Launching Your System
Launching Your System When you turn on the power for your system, a decorative screen (also called a “splash screen”) displays briefly while your system powers up. When the system is ready to use, the Main Menu screen displays, providing you with a choice of buttons you use to access system functions, files you may have created, sets of pre-designed template labels, and applications designed for producing specialty labels.
Page 40 Saved Files, for accessing stored label files you previously saved. (See CHAPTER 9: Working with Files, beginning on page 9-1, for more information.). QuickText, for creating text-only labels quickly and easily. (See Creating QuickText Labels on page 6-5 for more information.) Pipe Marker, with pre-designed layouts for creating standard, roll-form, or symbol and arrow labels for marking pipes.(See Creating Template Labels on...
Page 41: Keyboard Basics
WHMIS, with pre-designed layouts for creating Workplace Hazardous Materials Information System- compliant chemical warning labels, with safe-handling procedures for hazardous products in the workplace.(See Creating Template Labels on page 6- 11 for more information.) Note: WHMIS is available on North American systems only. My Templates, where templates that have been downloaded, copied, or moved to a folder using the File Management Utility are stored.
Page 42: The Standard Keyboard
The standard keyboard The standard PC keyboard provided with your system is divided into four sections for purposes of description in this manual: System function keys unique to this printing system, page 3-5 Alphabetic keys and functions, page 3-9 Arrow and command keypads, page 3-12 Numeric keypad and functions, page 3-14 System function keys The function keys (or F keys) along the top row of the keyboard perform...
Page 43 System function keys and definitions TABLE 3-1. Function Key(s) Description Print Displays the Print screen. File Options F2 Displays the File Options screen, which provides options you use to save, retrieve, or delete files. Label Displays the Label Properties screen, Properties which provides options you use to change default properties settings for your labels.
Page 44 System function keys and definitions (Continued) TABLE 3-1. Copy Copies the selected object and makes it available for pasting into a new location, leaving the original in its current location (the standard Microsoft Windows “Copy” function). If no object is selected, the system beeps.
Page 45 System function keys and definitions (Continued) TABLE 3-1. Edit Data Active in the Pipe Marker and Right-to- Alt+F4 Know specialty applications only. Provides access to the prompt screens so you can edit objects. Substitutes for the <Edit Object> Note: key, which is unavailable in Pipe Marker and Right-to-Know.
Page 46: Alphabetic And Command Keys
Alphabetic and command keys The standard key section of the PC keyboard provided with your printing system has both alphabetic character keys and command keys. Note: Blank keys in Figure 3-3 are not operational in this system. Grayed out keys are system function keys, described in System function keys on page 3-5.
Page 47 Keyboard keys definitions. (Continued) TABLE 3-2. Same as choosing Cancel on a system screen. Advances to the next option on a screen. In the Enter Text screen, adds a tab indent in the text entry area. Cycles through multiple objects layered on the display screen.
Page 48 Keyboard keys definitions. (Continued) TABLE 3-2. Space Also called Spacebar. Enters a space character or blank space the size of a single character in text entry fields. Also, with a radio button or checkbox, you can use the <Space> key as a toggle: if the radio button is active or the checkbox is checked, pressing <Space>...
Page 49: Arrow And Navigation Keypads
Arrow and navigation keypads Use the arrow and navigation keypads to move around on the screen or to delete an item. Note: Keys shown grayed out are inactive in this system. Figure 3-4. Arrow and navigation keypads. Keypad keys descriptions TABLE 3-3.
Page 50 Keypad keys descriptions (Continued) TABLE 3-3. Moves the cursor up one line at a time in the Enter Text screen. In the Editor window, use to move selected objects one character space at a time in the direction indicated by the arrow, or use with <Shift>...
Page 51: Numeric Keypad
Numeric keypad Use the numeric keypad as an alternate way to enter numbers and to perform several other commands as well. The LED displays above the numeric keypad light up to indicate the status of the functions named. LED lights (ON and OFF) indicators Figure 3-5.
Page 52 Numeric keypad keys definitions (Continued) TABLE 3-4. / (slash) Types slash character. <Num Lock> does not affect this key. * (asterisk) Types asterisk character. <Num Lock> does not affect this key. - (hyphen Types hyphen or minus sign character. <Num Lock> or minus does not affect this key.
Page 53: Shortcut Keys
Numeric keypad keys definitions (Continued) TABLE 3-4. Moves the cursor down one line at a time. In the Editor window and in text entry fields, use to move selected objects one character space at a time in the direction indicated by the arrow, or use with <Shift> held down to move selected objects at a greater increment.
Page 54: Mouse Basics
Shortcut keys definitions. TABLE 3-5. Ctrl + C The standard Windows “Copy” function, which copies the selected text or object so you can paste it in another location. Ctrl + V The standard Windows “Paste” function, which pastes the previously copied text or object. Ctrl + X The standard Windows “Cut”...
Page 55: Checking System Status
To select multiple items on a label Hold down the <Shift> key, then click on the first item, continue to hold <Shift>, then click on the second item, and so on. To move items on a label Move the mouse cursor to the item, click on it to select it, and hold the left mouse button down.
Page 56: Accessing Online Help
Accessing Online Help You can get help on tasks using either of two methods: Press the <Help> key (Alt+F10) on your keyboard at any time to display a brief description of the editing tools. Watch the Status bar at the bottom of the Editor window. It displays information about the task you are currently performing.
Page 57 3-20 Accessing Online Help...
Page 58: Chapter 4 Basic Procedures
Basic Procedures CHAPTER 4 This chapter describes the basic functions of your system and how to use them. Your familiarity with these concepts and processes will simplify your work when you create labels. Topics include: Working in the Editor window, including using the toolbar, using the rulers, scrolling, and editing procedures like selecting and undoing.
Page 59: Working In The Editor Window
Working in the Editor window The Editor window is displayed at the beginning of the label creation process for some labels, during the process and at the end of the process for all labels, and it is displayed again when you open a saved label file for editing.
Page 60: Inside The Editor Window
Inside the Editor window Use these editing and navigation tools within the Editor window, shown in Figure 4-1, to create and to edit labels: The preview area The toolbar The rulers The scroll buttons The status bar The preview area When you create a label, you build it by adding objects to it.
Page 61 Hint! When a toolbar button is inactive, it is grayed out, or appears on the screen as dimmer than the others. The Editor window is used for all types of labels you create, but the Editor toolbars vary according to which tools are appropriate for the type of label you are working with.
Page 62: Scrolling Functions
Decrease Size. Decreases the size of the selected text or graphic. The text or graphic remains in its original proportions, but displays and will print 10% smaller for each time you press the Increase Size button. See Using Increase Size and Decrease Size on page 7-30 for details.
Page 63: Ruler Functions
Press the right scroll button to shift the view toward the left edge of the label. Press the down scroll button to shift the view toward the bottom edge of the label. Press the up scroll button to shift the view toward the top edge of the label.
Page 64: The Status Bar
As the view zooms in, the magnification level increases, which means that less of the label is visible, and the tick marks on the rulers appear to be farther apart: 123456 Hint! Zoom in to make your label display appear less cluttered and easier to work with.
Page 65: Editing Procedures
label displayed is shown: for instance, Label 1 of 3, Label 2 of 3, and so Editing procedures Selecting in the Editor window Before you can use many of the tools and features shown on the Editor window to format a label, you must select the part of the label shown in the preview area of the Editor window that you want to work on.
Page 66: Selecting Multiple Objects
Using the mouse, move the cursor to the object and click the left mouse button. The object is highlighted to indicate that it is selected. The changes you make will apply only to the object you have selected. Hint! When your label contains multiple objects, if any object is selected, you can press <Tab>...
Page 67: Navigating In Entry Screens
Buttons Checkboxes Radio buttons Size adjustment buttons Screens usually contain one or more of these information entry devices, as shown in Figure 4-6 on page 4-13 and Figure 4-7 on page 4-14. Some screens may show options or areas as dimmed, or grayed out. This indicates that particular option is disabled, or not available on your system or in the context in which you are operating.
Page 68: Tabbed Entry Screens
Tabbed entry screens Some entry screens contain additional tabbed screens with related options. Select the tab to get to its options. Touch the scroll arrows to scroll to any additional tab screens. Scroll arrows Tabs Figure 4-4. The Text Properties screen with tabs. Basic Procedures...
Page 69: Entering Information In Entry Screens
Entering information in entry screens You construct your label text in a text entry area on the Enter Text screen, as shown here: Cursor (blinking) Scroll button Refresh Screen Text button. Use when entry entered text area exceeds the text entry area.
Page 70: Choosing Options
Adding special characters to text on page 7-9 for detailed information. Choosing options You enter your option choices on entry screens via entry fields, option buttons, checkboxes, and other devices, described below. Using entry fields You type information directly into entry fields. Some entry fields are ready for your entry as soon as you navigate to them, while others are associated with other screen elements.
Page 71: Using Option Buttons
button. (See Using radio buttons on page 4-16 for more information.) Checkbox Option Buttons Radio buttons Entry fields Figure 4-7. The Advanced print entry screen. Using option buttons Touch an option button to implement the command or function listed on the button.
Page 72: Using Option Lists
Using option lists Some fields provide lists of options from which you can choose, such as the Density fields on the screen shown here: Closes the screen without saving your entries. To see an option list, choose the down arrow next to the field.
Page 73: Using Radio Buttons
To indicate your choice in a checkbox, touch the checkbox or click on it with the mouse. For example, in Figure 4-7, check the Print Files in Group option checkbox to indicate that you want to print a group of files all at once.
Page 74 To exit an entry screen without saving your entries Use one of these methods: Press or choose the X button, as shown in Figure 4-8. Press or choose Cancel, as shown in Figure 4-7. Press <Esc>. You can also use the Back button when present to return to the previous screen.
Page 75 4-18 Working in Entry Screens...
Page 76: Chapter 5 Setting Preferences
Setting Preferences CHAPTER 5 Your label printing system ships with pre-set settings called default system settings. You can customize your system settings to reflect your own preferences. This chapter tells you how to change system settings. Topics include: The way your system prints. The language your system uses The unit of measure your system applies The grid display and behavior, and line width settings...
Page 77: Accessing System Setup
Accessing System Setup When you change the pre-set system settings your system shipped with, you change the default values your system uses to determine how your printer works. The changes you make in the System Setup screens apply to your entire system. Note: Be cautious about changing system settings.
Page 78 The System Setup tabs are: • Printing • Localization • Hardware • Other • Text • On Line The Tab arrows indicate the presence or absence of additional tabs. In Figure 5-1, for instance, the Tab arrows indicate that there are additional tabs to be seen when you choose the right Tab arrow, but not if you select the left Tab arrow.
Page 79: Setting Printing Tab Options
Setting Printing Tab Options The Printing options tab is shown in Figure 5-1. You specify your system’s print job defaults on this tab. The options are: Supply saver Turns basic multiple-up printing ON or OFF. The default setting is OFF. The Supply saver printing feature saves supplies by arranging labels of the same size together in the print queue.This saves tape because it stacks labels...
Page 80: Setting Localization Tab Options
Setting Localization Tab Options Use the options on the Localization tab to set your system’s text language, keyboard language, and the unit of measure used in determining the size of your labels: Figure 5-2. The System Setup Localization tab. Note: You must restart your system before Localization preferences that you set take effect.
Page 81 The options are: Language Sets the language the system uses for the screens, prompts, and messages. Language options available depend on your system: • North American: English (default), French, Spanish • Europe I: English (default), German, French, Dutch • Europe II: Spanish (default), Italian, Portuguese, English •...
Page 82: Setting Hardware Tab Options
Setting Hardware Tab Options Use the Hardware options tab for settings that affect your system’s hardware. Unavailable on the Monocolor system. Cutter Calibration options appear only on Color & Cut system Figure 5-3. The System Setup Hardware tab. The options are: Speaker Controls the volume of your system sounds.
Page 83: Naming Supply Colors
Cutter Color & Cut system only. Re-sets the Calibration: factory-set calibration values for the plotter cutter in your system. Enter positive or Horizontal (x) negative whole numbers to adjust the Vertical (y) horizontal or vertical values by one/one thousandth of an inch for each increment. Use caution when calibrating your Note: plotter cutter.
Page 84 The Check Supply Colors screen displays: Sample of color to be named is shown in the Multicolor and Color & Cut systems only. Figure 5-4. The Check Supply Colors screen. 3. Enter a name for the color, up to 32 characters in length. Be sure the name is not already in use in your system.
Page 85: Setting Other Tab Options
Setting Other Tab Options Set default grid preferences and line width using the Other tab, shown here: Sample display of the Line Width you choose Figure 5-5. The System Setup Other tab. The Other tab options are: Snap to grid Check this option to make new objects or objects that you are re-positioning automatically move to vertical and...
Page 86: Displaying The Screen Grid
Line Width Specifies the default line width value for HotShape objects and label frames. Higher numbers indicate wider lines. The sample line next to this field displays the line width as you set it. Displaying the screen grid The screen grid is the pattern or structure that underlies your labels. It consists of invisible horizontal and vertical lines of dots, arranged like a graph paper pattern.
Page 87: Setting Text Tab Options
Setting Text Tab Options Set the default text preferences for your system by using the options on the Text tab. Figure 5-7. The System Setup screen Text tab. Note: Text tab option changes affect only new text objects you create. These settings do not affect objects provided by templates or QuickText labels.
Page 88 Font Sets the default font style. Pull down the list and select a font style. The factory-installed fonts are: Arial 65 for BRC • • Arial for BRC (default) • Brush Script for BRC Tahoma • • Times New Roman for BRC Your system may offer additional fonts installed by your organization.
Page 89: Setting On Line Tab Options
Setting On Line Tab Options Set the default PC connection type settings for your system by using the On Line tab options: Figure 5-8. The System Setup screen On Line tab The options are: Connection Sets the port type to be used when Type connecting to a PC.
Page 90: Chapter 6 Working With Labels
Working with Labels CHAPTER 6 Working with labels is what your printing system and this manual is really all about. This chapter describes the most important part of that process: how to create labels. You’ll learn how to use the applications this system offers on the Main Menu to create all kinds of labels.
Page 91: Creating Custom Labels
Creating Custom Labels This procedure shows you how to use the Custom application to create labels that you design, without using pre-designed layouts. You will find information about using pre-designed layouts, called templates, in Creating Template Labels on page 6-10. To create a Custom label 1.
Page 92 2. On the Custom screen, shown here, choose Create New Label: Figure 6-2. The Custom screen. You’ll see the Editor window: Toolbar Preview area, which displays your work as you create a label. Status bar Figure 6-3. The Editor window. The Editor window is ready to display the label as you create it.
Page 93 At this point, the system operates with these defaults: The blank label displayed reflects the size and color of the tape installed. If no supply is installed when you launch Custom, the system assumes you are using a white, 4-inch (102 mm) wide tape. The ribbon installed in your printer determines your color choices for the objects you insert on your labels.
Page 94: Creating Quicktext Labels
Also see Inside the Editor window on page 4-3 for more information about working in the Editor window. Creating QuickText Labels QuickText helps you create plain text labels very quickly. When you choose QuickText on the Main Menu screen (Figure 6-1), all you have to do to create a label is enter your text.
Page 95: Creating Quicktext Labels
To create a QuickText label 1. Choose QuickText from the Main Menu screen(Figure 6-1 on page 6-2). You’ll see the Enter Text screen: Option disabled because QuickText automatically calculates type size Figure 6-4. The QuickText Enter Text screen. 2. Follow the on-screen instructions and type your text. You can change the font or add special characters at any time on this screen, but you cannot change the Type size on this screen.
Page 96: Quicktext Toolbar Functions
QuickText formats your label and displays it on the QuickText version of the Editor window:[ QuickText toolbar Figure 6-5. The QuickText Editor window. Once the label shows in the Editor window, you can either print it as is, or edit the text. (See Opening and editing an object on page 7-34 for instructions for editing text objects.) Note: You may not use <Object Properties>...
Page 97 Zoom In. Increases the magnification, making the objects on the label look larger. Does not change the actual size of the printed label, but is used as a viewing aid. See Zooming in and zooming out on page 4-6 for details. Zoom Out.
Page 98 Object Properties. Lists information about the object selected, which can be either text or graphic, including height, width, rotation, and so on. This button is valid only when a single object is selected. See Changing object properties on page 7-35 for details.
Page 99: Quicktext Key Functions
QuickText key functions Not all system function keys are operative in the QuickText application, either because the functions are irrelevant, or because of limitations on the design and functions of QuickText labels. Available key functions are: Advance & Shear Edit Data (edits text object) Help Status Clear...
Page 100: Creating Template Labels
Creating Template Labels Your label printing system provides many templates you’ll find useful for creating standardized labels. Templates are pre-designed specialty layouts you use to set up and format a standard label. Creating labels using these layouts is particularly easy. Once you have chosen a label group, which is called an application, (shown in Choosing a label application on page 6-11) and the template category (shown in Choosing a category on page 6-12) for the label...
Page 101: Pipe Marker And Right-To-Know Exceptions
Pipe Marker and Right-to-Know exceptions The Pipe Marker and Right-to-Know applications contain highly specialized templates created for special situations. Most of you who use these applications are already familiar with the standards and requirements for these types of labels. When you create Pipe Marker and Right-to-Know labels, you follow the general steps listed above, but you will encounter more exceptions to the generic examples with these applications than with other applications.
Page 102: Choosing A Category
To choose an application 1. On the Main Menu screen (Figure 6-1), select the application for the label you want to create. You’ll see a version of the Create or Open screen, such as the Safety application version shown here: Figure 6-6.
Page 103 The Template Categories screen is very similar for most applications, but the list of categories varies:. Figure 6-7. The Template Categories screen, Tags application. Exception: Pipe Marker next lists styles on the Pipe Marker Style screen. Right-to-Know next lists formats on the Right-To- Know Format screen.
Page 104: Selecting A Template
Selecting a template Exception: In Pipe Marker and Right-to-Know skip this step and proceed directly to prompting you for setting label dimensions. You select a template on a previous screen. Each template listed on the Select Template screen represents a pre- designed layout.
Page 105 Hint! Some preset labels may also be set to turn on the Supply saver option for printing. See Supply saver option on page 11-22 for information. The Change Size button may or may not be enabled, according to the template chosen. The list of templates provides a miniature graphic representation (called a “thumbnail”) for the highlighted template.
Page 106: Following Prompt Sequences
• Choose Change Size to change the label size, as described in the Changing Labels on page 6-25. Following prompt sequences Each label type that uses pre-designed layouts has prompt sequences unique to its type. These prompts are designed specifically to help you create the content of your label.
Page 107: Responding To Text Prompts
help accustom you to the process, however, the sections that follow take you through some generic prompt sequences. Responding to text prompts Figure 6-10 shows a generic version of a text prompt screen: Refresh Screen button. Use if the size of the text entered exceeds the text entry window.
Page 108: Responding To Pick List Prompts
Responding to pick list prompts When the template you are using calls for a certain type of word or phrase, you may see a pick list prompt screen from which you can choose the appropriate word or phrase: Figure 6-11. A pick list prompt screen. You can choose text and you can also go on to create your own word or phrase from this screen.
Page 109: Responding To Graphics Prompts
Responding to graphics prompts Figure 6-12 shows a graphics prompt. For this template sequence, you are being prompted to choose a HazMat graphic: Figure 6-12. A graphics prompt screen. Complete this screen by choosing a graphic from the thumbnails displayed. You can also: Use the scroll arrow keys to view additional thumbnails.
Page 110: Responding To Right-To-Know Prompts
Graphics, where you choose one or more graphics from various categories to apply to your Pipe Marker labels Arrows, where you may specify arrow directions for Pipe Marker labels. This feature differs for North American and European standards. Symbol Type, where you choose symbols for Pipe Marker labels Responding to Right-to-Know prompts A typical Right-to-Know application template prompt sequence includes some or all of these prompt screens:...
Page 111: Creating Sets Of Labels
Creating Sets of Labels When you know in advance that you want to print a group of labels all at the same time, you can create the labels as a set. Sets of labels can save you time, such as when you don’t want to supervise a long print job, or when you need to print a number of labels with similar characteristics that won’t require changing supplies.
Page 112: Adding Labels To A Label Set
Adding labels to a label set You create labels individually when you are making a set, but after the initial label, you use the Add Label function to create the next label. The system then assumes you are making a set of labels and adjusts the process accordingly, with some differences for custom-created labels and those you create using pre-designed templates.
Page 113: Moving Between Labels In A Label Set
4. From this point, you’ll be prompted for the same kind of information the system prompted you for with the original label. The status bar displays the message: Label 2 of 2 5. Repeat the process for as many labels as you need in the set. 6.
Page 114: Clearing Custom Labels
Clear The system removes the current label in the set, and Current updates the data in the status bar. The labels in the Label set are renumbered, and the next label in the set displays (with its new number). Clear All The system removes all labels in the set.
Page 115: Changing Labels
Changing Labels With most applications, you can change the size of a label you create, and you can edit the objects placed on that label. There are various methods for making changes, and each method affects different parts of your label. You can change the size of a label from the Select Template screen during a prompt sequence.
Page 116 To change the size of a label 1. Choose Change Size. You’ll see the Custom Label Size screen: Figure 6-13. The Custom Label Size screen. The value shown in the Set width field matches the currently installed tape. That is the maximum size label you can create for the tape currently installed, but you can set lesser width values, or you can set length values on this screen as well.
Page 117: Editing Template Labels
• With Use custom size enabled, you can: Set a custom width. When you choose Set width, the Set length field becomes unavailable (grayed out). Set the label length. If you choose Set length, the Set width field is unavailable (grayed out). 3.
Page 118: Changing Label Properties
3. Make your changes, and choose OK. Exception: <Edit Object> is not available in the Pipe Marker and Right-to-Know applications. Use <Edit Data>, which is described below, instead. For detailed information about editing objects, see Changing Objects on page 7-34. You can also make some changes to some template labels using <Label Properties>.
Page 119: Changing Label Size And Orientation
3. Choose the appropriate tab screen for the settings you want to change. The Label Properties screen has two tabs: • Size, for controlling the dimensions of your labels (Figure 6-14) • Frame, for adding frames to your labels (Figure 6-16) Changing label size and orientation Use the options on the Size tab, shown in Figure 6-14, to change the size of a label and to set print orientation.:...
Page 120 Set custom Check this option to set a custom label width width. Enter the new width in the entry field. The value entered must be less than the maximum printable width appropriate for the installed tape, because unlike the default width, this value indicates the total output width, with no margins applied.
Page 121 Auto Check this option to accept the length the calculate system automatically sets, based on the length contents of the label. If you have a paneled ribbon installed, the maximum label length is set to the panel length. Hint! When this option is enabled, your label automatically prints with the objects centered on the length dimension of the label.
Page 122: Adding A Label Frame
Landscape Sets the label to print in Landscape mode, where the height of the label is the width of the tape supply. This is the default. Portrait Sets the label to print in Portrait mode, where the width of the label is the width of the tape supply.
Page 123 Hint! For best results, create and finish your label before applying a frame. Use the options on the Label Properties Frame tab to frame a label: Graphic representation of the line width you set Visible only on the Color & Cut system.
Page 124: Setting Frame Length
Print frame Choose to print the label frame. If you have the Color & Cut system, you can check both Cut out frame and Print frame to have the system automatically size your label to fit within the cut out boundary. This option is not available on the Monocolor and Multicolor systems, where Print frame is the only choice.
Page 125: Setting Application Preferences
If you add or remove objects from the label, the system does not automatically resize a frame. To resize the frame, you must remove the existing frame and add a new one. Setting Application Preferences Application Preferences settings are very similar to System Setup settings (described in CHAPTER 5: Setting Preferences, beginning on page 5-1).
Page 126 screen can have many tabs, but the most common configuration is shown here: Figure 6-17. The Application Preferences screen. Exception: The Pipe Marker Preference screen offers two tabs: Printing and Color Norm. The options on the Printing tab apply system-wide. The options on the Color Norm tab apply only to Pipe Marker labels.
Page 127: Setting Print Tab Preferences
Hint! The options on the Printing, Other, Text, and On Line tabs work exactly the same whether you choose them from Application Preferences or from System Setup. The settings apply system-wide and remain until you change them again. Setting Print tab preferences The Print tab Preference options are fully described in Printing Tab Options on page 11-20.
Page 128: Setting Right-To-Know Preferences
Setting Right-to-Know preferences The Right-to-Know Preference tabs are: Printing, which contains the same options as described in Printing Tab Options on page 11-20. Format, where you set the default format for subsequent Right-to- Know label files you create. Size, where you select the default size for the default format chosen. Hazards List, which lists possible physical and health hazards.
Page 129 6-40 Setting Application Preferences...
Page 130: Chapter 7 Working With Objects
Working with Objects CHAPTER 7 When you create a label, you build it by adding objects to it. Objects can include text, variable text, graphics, bar codes, and HotShapes. This chapter describes how to add objects to your labels and how to format them.
Page 131: About Objects
About Objects Before you begin this chapter, it’s important to understand the term objects. When you create a label, you build it by creating or adding objects to it. The objects can be made either for printing or for cutting out (if you have the Color &...
Page 132: Adding Objects
Hint! You can set the length of your label before adding objects. Use the Set Length option on the Size tab of the Label Properties screen. The color of the objects you insert is determined by the ribbon you have installed. If no ribbon is installed, the system assumes a black continuous ribbon.
Page 133 The Editor window is displayed with a blank label in the preview area: Toolbar Preview area, which displays your work as you create a label. Status bar Figure 7-1. The Editor window. 2. Choose the Insert Object button in the tool bar on the Editor window, or press <Insert Object>...
Page 134: Adding And Formatting Text Objects
out object option, so Print object is assumed and does not appear on the Insert Object screen. You select options on this screen to choose the kind of label you are going to make, and to indicate what type of object you want to add. Each type is described in the sections that follow.
Page 135 You’ll see the Enter Text screen. Cursor (blinking) Background reflects color of Refresh Screen tape installed. button. Use (Text color when entered reflects current text exceeds drawing color.) the text entry area. Type size selection buttons Figure 7-3. The Enter Text screen. 2.
Page 136: Formatting Text Objects
Formatting text objects The Enter Text screen provides these options for formatting your text object: Font Lets you choose the style of the characters. See To select a font below. Type size Lets you change the size of the characters. buttons See To change the type size on page 7-9.
Page 137 1. With the text you want to change displayed on the Enter Text screen, select the part of the text (or all of it) that you want to format. 2. Press Font on the Enter Text screen, shown in Figure 7-3 on page 7-6.
Page 138: Adding Special Characters To Text
Color Takes you to the Color screen appropriate for your system. See CHAPTER 8: Applying Color, for complete information about color. To change the type size Changing the type size makes the characters larger or smaller, not just as you see them on the screen, but on the printed label as well. 1.
Page 139 This example shows some Special Character buttons already personalized. Special Character buttons Figure 7-5. The Special Character screen, customized. To personalize Special Characters buttons 1. On the Enter Text screen(Figure 7-3), choose Special. You’ll see the Special Characters screen. 2. Type a code in the Enter code field. The codes available to you depend on the currently active font.
Page 140: Adding Variable Text Objects
2. Press Delete. The special characters previously assigned to those buttons are removed. Remaining special character buttons are reordered to the top of the group. To add a special character to label text 1. On the Enter Text screen, position the cursor where you want to insert a special character.
Page 141: Choosing A Data Source
You can create a set of labels to number packing boxes when you move, or a set of alphabetic labels you can use to organize file folders. You can create a set of name labels for the members of your group. The object that varies with each group of labels is called a variable text object.
Page 142: Creating Sequential Labels
Creating sequential labels To create sequential labels, choose Sequence on the Data Source screen. Use the options on the Sequence screen to define a Sequence variable text object or variable bar code object for your labels. Figure 7-7. The Sequence screen. For example, the screen shown above defines a set of ten labels that user Jean Martin plans to use to identify packing boxes.
Page 143 Hint! Make sure the text object you define is large enough to accommodate all possibilities in your sequence. For instance, in the example above, if Jean Martin creates 100 numbered labels, when the system prints the label with the number 100, the text area may no longer be large enough for the entire text string.
Page 144 Ending value Enter the ending value for the sequence. Using the Starting value, the Change by value, and the Ending value, the system calculates the total number of labels to be generated for the sequence, and enters it in the Total number field. The default value is 1.
Page 145: Creating Text List Labels
Creating text list labels A classic example of variable text labels is name tags for attendees of a convention. A sample label might look like this one; Hello! My name is Jean Martin Global Industries, Ltd. The top line and the bottom line are the same for all labels. By listing the members’...
Page 146 You’ll see the Text List screen, which you use to enter the list of words you want to use on your labels: Figure 7-9. Text List screen with example. 2. Type the first item you want to appear on a label. 3.
Page 147: Adding Bar Code Objects
Hint! If your system is connected to a PC, you can also download list files from files stored on the PC. See CHAPTER 12: Connecting to a PC, beginning on page 12-1, for instructions. 1. Choose Text List on the Data Source screen (Figure 7-6 on page 7- 12).
Page 148: Choosing A Bar Code Data Source
Choosing a bar code data source From the Insert Object screen (Figure 7-2), select the Bar Code button. The Data Source screen displays. Figure 7-10. Data Source The options are: Bar Code The Bar Code dialog box displays with the Content tab activated.
Page 149: Setting Bar Code Content
If you select Bar Code on the Data Source dialog box, the Bar Code dialog box displays where you can specify the content of the bar code. Figure 7-11. The Bar Code screen Content Tab. The Bar Code screen has five tabs. When you add a bar code, you’ll use the Content and Dimension tabs.
Page 150 Data value Specify a data value for the bar code here. The symbology codes limit the data to a specific number of characters: Symbology Max. # Characters Code 128 Auto 2-50 Code 39 2-50 Interleaved 2-of-5 2-50 • If you enter an incorrect number of characters in the Data value field, a message prompts you for a corrected value.
Page 151: Setting Bar Code Dimensions
Setting bar code dimensions Choose the Dimension tab on the Bar Code screen to set bar code measurements: Figure 7-12. The Bar Code screen, Dimensions tab. Use the Dimension tab to set these bar code options: Height Set the bar code height (in the unit of measure specified on the System Setup screen Localization tab) by entering a height or choosing from the options list.
Page 152: Editing Bar Codes
Ratio Set the width ratio by choosing from this list. Ratio determines the relative width of the wide bars to the narrow bars in the bar code. Include check Check this box if you want to print a check character character on the label.
Page 153: Specifying Bar Code Sequence
Specifying bar code sequence You select the bar code sequence from the sequence dialog box. For explanation of the Sequence dialog box options, see Creating sequential labels on page 7-13. Figure 7-13. Sequence dialog box, Adding graphics objects You choose graphics from groups of pre-defined graphics supplied with your printing system.
Page 154 To add a graphic object 1. Select Graphic on the Insert Object screen (Figure 7-2 on page 7- 4). You’ll see the Graphic Categories screen: Figure 7-14. The Graphic Categories screen. 2. Choose a category of graphics from the list. Use the arrow scroll buttons to move up and down the list.
Page 155: Adding Hotshapes
Use the arrow buttons to step through thumbnail versions of the graphics offered in the category shown. Each time you press a scroll button, you’ll see six (or fewer, depending on how many graphics are available in the category) new thumbnail graphics. 4.
Page 156: Selecting Objects
To add HotShape objects to your label, select the HotShape option on the Insert Object screen (Figure 7-2 on page 7-4). The HotShape screen displays. Figure 7-16. The Hot Shapes screen. Choose a HotShape by selecting one of the HotShape buttons. The HotShape object is automatically added to your label on the Editor window.
Page 157: Selecting A Layered Object
In brief: Do this: Select an object Touch the object Select a different object Touch another object. The new object is selected. Select multiple objects Touch each object while holding down the <Shift> key. Select no objects or Touch the label background where deselect the object there are no objects.
Page 158: Moving Objects
To find and select a layered object 1. First, make sure you have an object, any object, selected on the screen. 2. Press <Tab> to cycle through all the objects on the screen one by one. Hint! To help identify the object selected, press <Object Properties> and review the object’s characteristics.
Page 159: Sizing Objects
3. Repeat pressing the arrow key or hold it down until the object is where you want it. Each key press moves the object by one-tenth of an inch, so the procedure above works well for moving objects a small amount. If you hold down the arrow key, the moving process goes a little faster.
Page 160: Using The Scale Function
When you select Decrease Size, your selected object becomes 10% smaller than its original size. If you repeat Decrease Size, your selected object becomes 10% smaller than its new size. Use the Increase/Decrease Size tools when you want to make a small size change, or when you need to make the change in 10% increments.
Page 161: Scaling Text Objects
To resize an object using <Scale> 1. Select the object 2. Press the <Scale> key on the keyboard. The Scale screen displays. Figure 7-17. The Scale screen. 3. Choose one of the percent buttons. Enter a percentage in the Percent field. •...
Page 162: Scaling Bar Codes
screen is turned on, the text size changes as the object is scaled. See Adding and formatting text objects on page 7-5 for information on Text objects. Scaling bar codes The size of the human-readable text does not change when you use <Scale>...
Page 163: Changing Objects
Hint! You can paste multiple instances of an object by repeating Paste or Ctrl+V. Changing Objects You make changes to an object by opening and editing it, or by changing its object properties. Opening and editing an object You must open an object for editing before you can make changes to it. To open an object 1.
Page 164: Changing Object Properties
To edit an object Use the fields and options on the screen that displays after opening the object, as shown in the table above, to make changes. Changing object properties Instead of manipulating the object you want to change within the Editor window as described in the preceding sections, you can use the options on the Properties screens to reset the properties of the objects.
Page 165 Bar Code objects Bar Code Properties screen, with tabs: General Size and Location Font Placement Options Graphic objects Graphic Properties screen, with tabs: General Size and Location Hot Shape objects HotShape Properties screen, labelled according to the HotShape selected, with tabs: General Size and Location...
Page 166: Setting Options On The General Tab
2. Choose Object Properties from the toolbar, or press <Object Properties>. You’ll see the a Properties screen with tabs and options appropriate to the object selected. This is a sample Text Properties screen: Print object is assumed on Available on Monocolor all systems, and Multicolor...
Page 167 tab options are: General Rotation For all systems. Use the scroll arrows to choose from the list of rotation angles. For example, to rotate an object 45 degrees, choose 45. For bar code objects, the only valid Note: values are 0 and 90 degrees. After rotating an object, you may not set an absolute size for that object.
Page 168: Setting Options On The Size And Location Tab
Line width field For all systems. Use to set and to view a line width for a frame for a text object. The default is 0, which indicates that the object is not framed. A sample of the line width you select is shown next to the field.
Page 169 To set the size of an object You can set the absolute size of most objects by setting the height and width on the Size and Location tab. When you set an absolute size for an object, that object remains the same size regardless of other operations you perform.
Page 170: Setting Options On The Font Tab
1. Press <Object Properties> to get to the object’s Properties screen. 2. Choose the Size and Location tab. 3. In the Left field, enter the number of inches or millimeters from the left side of the printable area where you want to locate the object. 4.
Page 171: Setting Options On The Placement Tab
The options are: Font Lists the fonts installed on your system. As you select a font, a preview displays in the Font Preview box. Bolds all the text in the entire object. Italicizes the text in the object. Underlines the text in the object. Size (+ or -) Determines the size of the characters.
Page 172: Setting Options On The Options Tab
Justification determines the horizontal alignment for a text object in your label. Choose: • Left for traditional left-to-right justification, with text positioned against the left side of the text object • Center to position the text in the horizontal center of the text object •...
Page 173 The options are: Free form text Choose to indicate that the selected text is a object free form text object, which means that the object size is based on the amount and the size of the text inside. If you change the amount of text inside, the object size changes too.
Page 174 Auto size font Available only when a text object with boundaries is selected. Choose to tell the application to automatically set the point size of the text to fit within the text object. The appropriate point size is implemented for your text. The limiting dimension is determined by the width or height of the text.
Page 175: Setting Options On The Content Tab
Vertical text Choose to format the text vertically instead of horizontally on your label. The system automatically center- justifies vertical text, so the characters are aligned down the center of the text box, as shown here Hint!Free form text works best with this option, but you are not restricted from applying it to text with boundaries.
Page 176: Chapter 8 Applying Color
Applying Color CHAPTER 8 You apply color to your labels in several ways, depending on your system and the supplies you have installed. The topics that follow in this chapter tell you how to compose color labels: Using color ribbon and tape supplies Applying color to objects...
Page 177: About Color
About Color You determine the color choices for your labels by the supplies you install. When you compose a label, the system uses the ribbon supply installed in your printer to determine which colors you can select for print colors, and the tape supply to determine the background color.
Page 178 16 inch (406 mm) lengths on each ribbon. The printer makes multiple passes over the tape to print those colors on the label. Only the Multicolor and the Color & Cut systems can use paneled ribbons. CYMK paneled ribbon, which has cyan, yellow, magenta, and black panels of 8 inches (203 mm) or 16 inches (406 mm).
Page 179: Tape Color
In summary, your system and the installed ribbon together determine what kind of color you can apply to objects when composing a label: System: Produces: Monocolor model single color, using continuous color ribbons or one of the colors in a paneled ribbon Multicolor model single color, using continuous color...
Page 180: Applying Color To Objects
Applying Color to Objects Your color choices and how you can use color for objects in your labels depend on your system and the ribbon you have installed. With the Monocolor system, you can change the color of an object from the print color to the background color, and vice-versa.
Page 181: Choosing Color On The Monocolor System
Note: You may not change the colors of a multi-color graphic object supplied by the system. You may, however, change the entire color of a single-color graphic. The Object Color screen differs according to your system and the ribbon you have installed. Choosing color on the Monocolor system When you have the Monocolor system, if you select an object and choose the Color option, the Object Color screen displays, similar to the one...
Page 182: Choosing Color On The Multicolor And Color & Cut Systems
Choosing color on the Multicolor and Color & Cut systems If you have the Multicolor or the Color & Cut system, the options offered on the Object Color screen also depend on the type of ribbon installed at the time you choose the Color option. If you swap in a different ribbon during construction of the label or while editing it, the Object Color screen changes according to the characteristics of the new ribbon, as described in the following sections.
Page 183: With A Paneled Ribbon Installed
of the currently selected object, or if there is no object selected, the current print color. Important! If you are using a new supply color that you have not yet named, it will not show on this screen. See Naming supply colors on page 5-8 for instructions on how to make your system recognize new colors.
Page 184: With A Cymk Ribbon Installed
The final box in the series shows the color of the currently installed tape. If you choose that box, the Current Color text changes to “Background.” The panel length of the currently installed ribbon is shown at the top of the screen in the Installed Ribbon field.
Page 185: Printing Color
Printing Color See CHAPTER 11: Printing, beginning on page 11-1, for complete information on printing your labels. 8-10 Printing Color...
Page 186: Chapter 9 Working With Files
Working with Files CHAPTER 9 This chapter explains how to store labels you create on your system so you can access them another time. You store them as files, and you organize the files in file groups. Topics in this chapter include: About files and file groups How to create files How to save files and how to open saved files...
Page 187: About Files And File Groups
About Files and File Groups When you store a label, you name it and save it, and it becomes a file on which you can then perform several operations. (You can also save multiple labels in a single file, such as when you create a label set or when you create labels with variable text.
Page 188: Saving Labels As Files
Saving Labels as Files Every time you create a Custom label or a pre-designed template label, you have the option to save it as a file and to put it in a file group, so you can access it later. Your label file is like a paper document you put in your file cabinet, and file groups are like the file folders in which you put your papers.
Page 189 To save a label as a file in internal memory 1. With the unsaved label displayed in the Editor window, press <File Options>. You’ll see the File Options screen: Figure 9-1. The File Options screen. 1. Choose Save File. You’ll see the Save in Group screen: Disabled unless memory card is attached to...
Page 190 2. The default group displayed in the New file group field is the name of the application you used to create the file. You have several choices for the New file group field: • Accept the default as the name for the group •...
Page 191 existing label you want to keep. If you respond Yes when the system asks you if you really want to replace the old file, the system discards the old saved label and puts the new saved label in its place. You cannot recover the discarded file. 5.
Page 192: Managing Files
3. Enable the Save group on card option. When you complete the file saving procedure, the system will save the entire file group to the memory card. Note that existing file groups you previously saved on memory cards are designated with (card) after their names. 4.
Page 193 Note: When you open a saved file, you should be aware that the label in the file may not match the size and color of currently installed tape. When that is the case, the system displays the label with the characteristics of the current tape. You may still proceed to make changes, print, or perform any operations you can perform in the Editor window.
Page 194 4. You’ll see the Open File screen: Figure 9-6. The Open File screen. 5. Select the file you want to open on the Select file list. 6. Press OK to open the file. You’ll see the label (or the first label if the file contains a series of labels) from the file you opened displayed in the Editor window.
Page 195: Editing Files
2. Choose Open Saved File. If you have an unsaved label currently displayed, the system prompts you to save it or to discard it: Figure 9-7. The Save Changes prompt. (If you choose Yes, you’ll be prompted for File Group and File Name, as described in Saving Labels as Files on page 9-3.) 3.
Page 196: Deleting Files
Deleting files When you delete a label file, the system deletes the file either from the internal storage area or from the memory card, if you have one installed. Note: Use caution when deleting files. Once you delete a file, you cannot recover it.
Page 197: Printing Files
Printing Files You can print a single file or you can print an entire file group. For instructions, see Printing a single label on page 11-4, Printing labels in a label set on page 11-6, and Printing labels in a file group on page 11-7.
Page 198: Accessing Template Files
Accessing template files You can access template files you created, or that you or someone in your organization has downloaded to your system, through My Templates. You may not access the template files supplied with the applications on your system. Note: When you download template files to your system for the first time, you must re-start your system before you can use the My Templates feature.
Page 199: Changing My Template Label Size
Changing My Template label size Use the Change Size button on the Select Template screen (Figure 9- 9) to customize the size of the label you are creating. Note: This option is applicable only if the template is scalable. Follow the instructions in the section Changing Labels on page 6-26. 9-14 Using My Templates...
Page 200: Chapter 10 Working With Cut-Outs
Working with Cut-outs CHAPTER 10 If you have the Color & Cut system, read this chapter for information about the cut out functions. (If you have the Monocolor system or the Multicolor system, the information in this chapter is not applicable to your system.) This chapter defines and describes the capabilities of the plotter cutter included in your system.
Page 201: About Cutting
About Cutting The term “cut” is used in multiple ways in the Color & Cut system. To help you avoid confusion, the terms as used are defined here: The standard Microsoft Windows “Cut” command, which means removing an object from its current location and temporarily storing it for later retrieval.
Page 202 The Color & Cut system is equipped with a plotter cutter, which means the system can: Cut out objects that you have designated as a Cut out Object on the Insert Object screen. The cutter cuts out the actual shape of the object.
Page 203: Creating Cut Out Objects
Creating Cut Out Objects You create cut out objects by adding them to a label, the same way you create and add print objects. Once you choose the Cut out object option, your other choices are limited, however, to objects that may be cut out.
Page 204: Cutting Out Text Objects
Hint! You can change some existing print objects to cut out objects and vice-versa, by going to the General tab on the object’s Properties screen and choosing the appropriate option. See Changing object properties on page 7-35 for instructions. To create a cut out object 1.
Page 205: Weeding Cut Out Text Objects
Hint! See Weeding cut out text objects on page 10-6 to learn how to make an additional cut around the cut out text, for ease of use when removing the cut out characters. To cut out text objects 1. After selecting the Cut out object option on the Insert Objects screen, choose Text.
Page 206: Cutting Out Variable Text Objects
4. You’ll see the Text Properties screen, General tab: Figure 10-2. The Text Properties screen for a cut out object 5. Check the Cut bounding box option. 6. Check the Weeding option. 7. Choose OK. 8. Choose Print to cut out your label. Cutting out variable text objects You might use variable text cut out objects to create and cut out the labels you create for names in a list of names, or to cut out a series of...
Page 207: Cutting Out Graphic Objects
• Sequence to create Sequential labels, with variable text objects consisting of increasing or decreasing numbers or alphabetic letters. Refer to Creating sequential labels on page 7-13. • Text list to create Text list labels, with variable text objects consisting of a list of items you create. Refer to Creating text list labels on page 7-16.
Page 208: Cutting Around Objects
3. Your HotShape displays on the Editor window. Choose Print to process the label and cut out the HotShape. Cutting Around Objects While objects may not be both print and cut out objects at the same time, there is a way to cut around some print objects. You can apply a cut bounding box to a print object, which is like adding an invisible border around the object.
Page 209: Cutting Around Label Frames
Check the Cut bounding box option on the General tab, and choose OK. Your label displays again in the Editor window, with the cut bounding box indicated around the chosen object. Figure 10-3. A sample Editor window with cut bounding box displayed.
Page 210 2. Choose the Frame tab: The Line width and the Line Color options are not available if Cut out frame is enabled. Figure 10-4. The Label Properties screen, Frame tab., on the Color & Cut system. 3. Select a Frame shape option: Rectangle or Rounded rectangle. 4.
Page 211: Calibrating The Cutter
Calibrating the Cutter If your cuts are not aligned correctly, you can adjust the plotter cutter calibration values previously set at the factory. You begin by using the Setup option on the Main Menu screen to calibrate the cutter. Setting cutter calibration values When you enter values in the Cutter Calibration fields, the values must be positive or negative whole numbers.
Page 212 Figure 10-5 may help show how your calibrations affect your labels. The intersection of the x,y axes represents the center point of your label: Top edge Leading edge Machine Bottom edge Figure 10-5. Cutter calibration axes To calibrate the cutter 1.
Page 213: Restoring Default Cutter Calibration Settings
3. Enter a value in the Horizontal (x) field. The value must be a positive or negative whole number. 4. Enter a value in the Vertical (y) field. The value must be a positive or negative whole number. 5. Choose OK. Note: You must close down and restart your printer for new settings to take effect.
Page 214: Chapter 11 Printing
Printing CHAPTER 11 This chapter tells you how to print the labels you create. Topics include: Printing labels and sets of labels Printing label file groups Checking supplies at print time Setting default print options How to save supplies Using overprinting...
Page 215: Printing Labels
Printing Labels Most of the time, printing a label is a very simple process. When you finish creating a label or have opened a saved label, with the label displayed in the Editor window, you press the <Print> key or choose the Print tool (shown here at the left).
Page 216: Multiple Labels On A Page
than the two inch (51mm) minimum page length, the label and page print like this: Your actual label length System shears here A single page Figure 11-1. Sample short label. Note: The label length and shear lines in Figure 11-1 are shown to illustrate the concepts discussed here.
Page 217: Printing A Single Label
For example, if you submitted a print job for five copies of this label, and the Supply saver option is ON, the output looks like this: First page of print job Final page of print job Figure 11-2. Sample labels with Supply saver option enabled. Printing a single label Printing a single label is a simple two-step process.
Page 218: Printing Multiple Copies Of A Single Label
2. Choose OK. You’ll see the Preparing to Print screen while the printer processes your label. Figure 11-4. The Preparing to Print screen. The printer prints, shears, and delivers your label. Printing multiple copies of a single label This process requires a single additional step: 1.
Page 219: Printing Labels In A Label Set
Printing labels in a label set When you know in advance that you want to print a group of labels all at the same time, you can create a label set. The section Creating Sets of Labels on page 6-22 tells you how to create label sets. (Be sure to note the guidelines to follow when creating the set to assure the print job will go smoothly.) The following procedures describe how to print a set of labels or part of a...
Page 220: Printing Labels In A File Group
2. Choose the Advanced button. You’ll see the Advanced Print screen: Figure 11-5. The Advanced Print screen for label sets. 3. In the Labels from field, enter the number of the first label in the set you want to print. In the to: field, enter the number of the final label you want to print.
Page 221 Note that some restrictions apply when you print file groups: You may not choose a range of files to print when printing a file group. You must print all files in a file group, or only a single file from the group. Do not mix label application types within file groups.
Page 222 3. Choose Advanced. You’ll see the Advanced Print screen, with your current File group shown named on the screen: Figure 11-6. The Advanced Print screen with open file group. 4. Choose the Print files in file group option. (Note that the Special Print options are now grayed out, and the File Group button becomes available.) 5.
Page 223 2. Choose the File Group button. You’ll see the File Groups screen: Figure 11-7. The File Groups screen. 3. Choose the file group that contains the files you want to print, then OK. The Advanced Print screen displays again, now with the name of the file group you selected displayed on the screen.
Page 224: Checking Supplies
4. Choose OK. You are returned to the Print screen (Figure 11-3). 5. Choose OK on the Print screen to start the print job. You’ll see the Preparing to Print screen (Figure 11-4), which tracks the system’s progress as it processes and prints each file in the file group. Checking Supplies When you choose OK to start a print job, the system checks the current label for size, length, and color against the supplies installed.
Page 225: Checking Length
If the label is a saved label you have opened to print, the system displays a message prompting you to change the tape supply. When the label size is smaller than the printable area of the tape, the system proceeds to print your label without displaying messages, but how it prints varies according to how many labels the job contains and the system settings: If the job has just a single label, the system prints the label as is.
Page 226: Minimum Length
Minimum length Two inches (51 mm) is the minimum supply length the system permits for reliable delivery of a label. If your label is shorter, the system automatically lengthens the page to meet the required minimum. The content and size of your label on the page remains the same. You can trim off the excess tape by hand.
Page 227: When The Printer Truncates Labels
In other cases, the printer displays your label at the length you set it or as set by the template you used to create the label, but when you choose Print, displays a message and does NOT print the label until you correct the length condition.
Page 228: Non-Truncating Conditions
supported length restriction of 38”. The label shown on the screen is over 38” long. Note that the display indicates the cutoff point at 38”. If you attempt to print this label as it is, the printer truncates the job at the maximum length of 38”, without displaying a warning message.
Page 229: Checking Color
Checking Color When you compose a label, the system uses the ribbon supply installed in your printer to determine which colors you can select. (See CHAPTER 8: Applying Color, beginning on page 8-1for more information.) When you print the label, after completing the length check described in the preceding section, the system checks your label against what it knows about the ribbon that is installed.
Page 230 Depending on the ribbon installed, you can produce several types of color on your printed labels: Single color uses a continuous single color ribbon or one of the colors in a paneled ribbon. If you apply multiple colors when composing your label: •...
Page 231: Ribbon Color Needed
In summary, your system and the installed ribbon together determine what kind of color you can produce: System: Produces: Monocolor model single color Multicolor model single color multiple spot colors using paneled or continuous single color ribbons blended color, using CYMK ribbons, paneled ribbons, or continuous single color ribbons Color &...
Page 232: Tape Color Needed
Tape color needed The system response to tape color differs depending on the kind of label you are printing: When you are printing a template label and the system needs a different color tape installed to complete the print job, it prompts you with a Color Needed message.
Page 233: Printing Tab Options
Printing Tab Options The Printing tab provides two additional print options: Supply saver, which saves tape and ribbon by arranging labels on pages Overprinting, which eliminates the possibility of gaps between colors in some types of print jobs Accessing the Printing tab options You can set the Supply saver option and the Overprint option from the Main Menu or, for convenience, from within most applications.
Page 234 To set print options from the Main Menu 1. On the Main Menu screen (Figure 3-1 on page 3-2), choose Setup. You’ll see the System Setup screen, with the Printing tab displayed: Figure 11-10. The System Setup screen, Printing tab. 2.
Page 235: Supply Saver Option
Supply saver option Supply saver printing, which is sometimes called multiple up printing, saves tape and ribbon by arranging labels together in the print queue and printing multiple labels on the same page. This option saves tape because it vertically stacks labels that are smaller than the full width of the tape, so that the full width of the tape is used (see Figure 11-11).
Page 236 Figure 11-11 and Figure 11-12 below illustrate how you can save tape with Supply saver enabled. Figure 11-11 shows your output with Supply saver enabled and an 8” paneled ribbon installed. In this job, you want to print three copies of a single label.
Page 237: Overprint Option
Figure 11-12 shows that same print job with the Supply saver option disabled. The system prints three consecutive 8” long labels: Figure 11-12. Sample output with Supply saver OFF. Overprint option Overprinting eliminates possible gaps between the color areas and the black areas on your label.
Page 238 With Overprint enabled, the system arranges the order in which the colors on your label print so that black prints last and prints over any previously printed colors on objects that overlap. With Overprint disabled, areas where black is to be applied are left blank until black prints.
Page 239 11-26 Printing Tab Options...
Page 240: Chapter 12 Connecting To A Pc
Connecting to a PC CHAPTER 12 This chapter provides instructions and tells you how connecting to a PC can be useful. Topics include: Working with a PC Setting Up Your System as a Hardware Device Placing Your System Online Printing from a PC Working with the File Management Utility Upgrading the Operating System 12-1...
Page 241: Working With A Pc
Working with a PC If you have a PC that meets the system requirements, and has the appropriate software installed, you can connect it to your label printing system. When you connect your label printing system to a PC: You can use your label printing system as a peripheral printer for the ©...
Page 242: Setting Up Your System As A Hardware Device
Setting Up Your System as a Hardware Device Before you can use a PC to print to your label printing system or to transfer files, your label printing system must be set up as a new hardware device. To set up your label printing system as a hardware device 1.
Page 243: Placing Your System Online
Placing Your System Online Before you place your printing system online, you must reset some system settings. Setting Online Options Use the System Setup screen online tab options to: Set up the type of connection you want to use: USB or serial. Specify the purpose for putting the system online: for printing or for transferring files.
Page 244: Connecting Your System And A Pc
2. Choose the online tab, shown here: Figure 12-2. The online tab screen. 3. Choose a connection type. If your PC does not have a USB connector, choose serial. 4. Choose a purpose option to indicate the reason you are putting the system online.
Page 245 2. Turn on your printing system. 3. Choose the online button on the Main Menu screen (Figure 12-1). You’ll see the online Status screen, which displays the connection type, the current purpose, and displays a progress box that indicates you are receiving print data from the PC: Image refreshes to indicate...
Page 246: Printing From A Pc
Printing from a PC Before you can use your label printing system as a peripheral printer, you must perform these tasks: 1. Set up your label printing system as a hardware device. Follow the instructions in Setting Up Your System as a Hardware Device on page 12-3.
Page 247: Working With The File Management Utility
Storage locations for exported files The MarkWare application contains a \Download folder in the main \MarkWare directory. In a standard system, this would be located at C:\Program Files\Brady\MarkWare\Download. Document and Template files The MarkWare application’s export feature prepares document and ©...
Page 248 Source File Types TABLE 12-1. File Type Extension Transfer to (Printing System) Transfer from (PC Location) Graphic Files *.bmp, *.wmf \Graphics\Category name (It is Retrieve files from storage recommended that you create a My locations on your PC Graphics folder in Graphics; however, you can save the graphic in any existing category folder) Cut Out Graphics *.cog...
Page 249: Installing The File Management Utility
Note: In order to create a cut out graphic (*.cog), you must open the graphic in a graphic editor and save it as an *.ai file. Then, rename the file with the *.cog extension in Explorer. Installing the File Management Utility To install the File Management Utility, complete the following steps: 1.
Page 250: Launching The File Management Utility
Launching the File Management Utility Once the File Management Utility is installed on your PC, you can launch it by selecting the File Management Utility shortcut or icon (it will then attempt to connect with your computer). Communication Status The File Management Utility’s Main Menu’s screen shows the communication status between the PC and printer: Communication Successful If the Communication Successful message displays, you will be able to...
Page 251: File Management Utility Main Menu
File Management Utility Main Menu Figure 12-4. File Management Utility main screen The File Management Utility main screen displays the following functions: Transfer Files to Printer lets you transfer files on your computer’s hard drive to your printer’s internal memory or to its external storage card.
Page 252: Transferring And Managing Files
Transferring and Managing Files To transfer and manage files between the PC and the printer, complete the following steps: 1. Select one of the following options: • Transfer Files to Printer • Transfer Files from Printer • Manage Printer Files 2.
Page 253 c. Delete: to delete files from the Source. The Verify Delete window will display, listing the files you are about to delete. Click Yes to continue or No to cancel. Note: Click the Refresh button to refresh the contents of the File Directory Structure as needed.
Page 254: Upgrading The Operating System
Upgrading the Operating System Note: The Upgrade Printer Files button will be available but not functional until there is a new product release. You will see the message No updates at this time. When new operating systems for your label printing system are available, if you have access to a PC, it’s simple to upgrade.
Page 255 12-16 Upgrading the Operating System...
Page 256: Appendix A Special Characters
Special Characters Appendix A The tables that follow provide the symbol, the unicode value, and the decimal value for special characters you can use with your label printing system. Table 1 on page A-2 lists special characters you can insert when using these fonts: Arial 65 for BRC Arial for BRC...
Page 257 Special Characters for Arial 65 for BRC, Arial for BRC, and Times New Roman TABLE 1. for BRC fonts, listing symbol, unicode value, and decimal value for each.T Special Characters...
Page 258 TABLE CONTINUED Special Characters...
Page 259 TABLE CONTINUED Special Characters...
Page 260 TABLE CONTINUED Special Characters...
Page 261 Special Characters for Brush Script for BRC font, listing the symbol, unicode TABLE 2. value, and decimal value for each Special Characters...
Page 262 TABLE CONTINUED Special Characters...
Page 263 TABLE CONTINUED Special Characters...
Page 264 TABLE CONTINUED Special Characters...
Page 265 A-10 Special Characters...
Page 266: Appendix B Cutter Maintenance
Cutter Maintenance Appendix B If you have the Color & Cut system, you may need this information. The instructions in this appendix tell you: How to remove and replace your printer’s cutting blade. How to adjust the depth of the cuts on your labels. How to clean the cutting blade.
Page 267: About The Cutting Mechanism
About the Cutting Mechanism Your plotter cutter consists of a stylus blade in a holder, mounted on a track in your printer. The stylus is moved mechanically across the tape in the design you designate. The stylus consists of the cutting blade and the apparatus that holds the blade in place.
Page 268: Removing The Stylus Holder
Removing the Stylus Holder Follow these instructions to remove the stylus for adjusting, cleaning, or replacing. Step 1: Turn the power off, then open the printer. Step 2: Move the stylus holder mechanism to the center of the track, to make it easier to work with.
Page 269: Adjusting The Cut Depth
Adjusting the Cut Depth You may need to adjust the stylus blade on your cutter when: The cuts on your cut out labels are either too deep or too shallow. You install tape supplies of varying thickness. The stylus holder has an adjustment dial you use to change the depth at which the stylus blade cuts the tape.
Page 270 Step 2: Hold the stylus holder as shown here to make the adjustment: Figure B-3. Adjusting the stylus depth. Step 3: Note the dots beneath the adjustment dial. Each dot represents an adjustment of approximately .001 inch (.0025 mm). Start by turning the adjustment dial past one dot. Turn the dial clockwise to increase the cutting depth.
Page 271 2. Holding the stylus holder perpendicular to the surface, glide the stylus nose lightly across the tape: Figure B-4. Testing cutting depth. Note: Do not apply pressure. Make sure the stylus holder is positioned straight vertically. 3. Check the tape to see if the cut is correct. The cut should go through the tape, but leave the backing paper unscored.
Page 272: Replacing The Stylus Blade
Replacing the Stylus Blade At some point, especially after prolonged use with specialty tapes, you may have to replace the stylus blade. Step 1: Turn the power off, and open the printer. Follow the instructions in Removing the Stylus Holder on page B-3. Step 2: Holding the stylus holder in both hands as shown below, keep the nose end of the mechanism stable and turn the other end counter-clockwise,...
Page 273 Step 3: Carefully pull on the blade to remove it, as shown here: Figure B-6. Removing the blade. Be careful to grasp the blade on the shank, and not on the CAUTION: cutting edge. If the blade does not remove easily, you may need to remove the screw that holds the blade stylus in place, as shown here: Use screw driver to...
Page 274 Step 5: Reconnect the two parts of the stylus holder: Push the blade holder as far down as possible, then turn it clockwise, until you feel the threads engage. Turn until the stylus protrudes from the opening, as shown in Figure B-2 on page B-4. Step 6: Adjust the blade depth.
Page 275: Cleaning The Stylus
Cleaning the Stylus Clean the stylus with Isopropyl alcohol and a cotton-tip swab. These are the same materials you use to clean the print head on your printer, described in Cleaning your system on page 2-13. (You may already have purchased a cleaning kit with your printer.) Step 1: Turn the power off, and open the printer.
Page 276 Push the blade holder as far down as possible, then turn it clockwise, until you feel the threads engage. Turn until the stylus protrudes from the opening, as shown in Figure B-2 on page B-4 Step 4: Adjust the blade depth. Follow the instructions in Adjusting the Cut Depth on page B-4.
Page 277 B-12 Cleaning the Stylus...
Page 278 Index choosing 6-12 graphic 7-27 absolute size 7-42 changing setting 7-32 template label size 9-14 adding new supply colors 5-8 type size 7-9 adding objects to labels 7-3 Check Supply Colors option 5-7 Advanced Print screen 11-7 11-9 11-10 checkboxes, using 4-15 application checking supplies 11-11 choosing 6-11...
Page 279 saving file to 9-6 graphic objects 10-8 Configuration Settings for Serial Port 12- HotShape objects 10-8 text objects 10-6 connecting variable text objects 10-7 keyboard to printer 2-2 CYMK 1-1 mouse to printer 2-2 CYMK ribbon 8-3 11-16 11-17 power cord 2-2 continuous process 8-3 Connection Type option 5-14 Object Color screen for 8-9...
Page 280 F keys 3-5 hardware device FCC Notice i-vi system as 12-1 12-3 file groups 9-4 Hardware tab 5-7 printing 11-7 Height option 7-22 File Groups screen 11-10 HotShape objects 7-28 File Management Utility 12-11 cutting out 10-8 installing 12-12 Human-readable text option 7-21 launching 12-13 main menu 12-14 storage location on PC 12-11...
Page 281 adding labels to 6-22 color choices for 11-18 adding template labels 6-22 multiple up printing 5-4 11-3 11-22 clearing labels in 6-23 My Templates option 9-12 editing labels in 6-23 moving between 6-23 saving 6-24 Naming new supply colors 5-8 label size No fill/Solid fill option 7-40 changing template 9-14...
Page 282 setting up 2-1 USB driver for 12-3 pages 11-2 printing 11-2 paneled ribbon 8-2 11-16 and tape color 11-19 Object Color screen for 8-8 file groups 11-7 PC 12-2 label sets 11-6 connecting to 12-8 multiple copies of label 11-5 printing from 12-9 multiple labels 11-3 setting up 12-3...
Page 283 memory cell flag 2-3 size 11-11 naming new colors 5-8 checking at print time 11-11 on Color & Cut system 8-4 size adjustment button 4-16 11-18 on Monocolor system 8-4 Size and Location tab 7-41 11-18 on Multicolor system 8-4 sizing objects 7-32 11-18 types of 8-2...
Page 284 naming new colors 5-8 vertical alignment of text objects 7-45 tape cartridge Vertical text option 7-49 installing 2-7 tape width guide 2-7 Technical support 1-5 warranties i-v Template Categories screen 6-13 waste-stripping 10-6 template labels weeding 10-6 creating 6-10 Weeding option 7-41 following prompts 6-16 Working with the File Management printing 11-19...

Brady GLOBALMARK User Manual

CHAPTER 1 Welcome

CHAPTER 2 Setting up

CHAPTER 3 Starting up

CHAPTER 4 Basic Procedures

CHAPTER 5 Setting Preferences

CHAPTER 6 Working with Labels

CHAPTER 7 Working with Objects

CHAPTER 8 Applying Color

CHAPTER 9 Working with Files

CHAPTER 10 Working with Cut-Outs

CHAPTER 11 Printing

CHAPTER 12 Connecting to a PC

Appendix A Special Characters

Appendix B Cutter Maintenance

Quick Links

Related Manuals for Brady GLOBALMARK

Summary of Contents for Brady GLOBALMARK