Page 1: Operating Instructions
FAX Option Type 7500 Operating Instructions Facsimile Reference Transmission Other Transmission Features Reception Changing/Confirming Communication Information Storing a Document Fax via Computer Appendix Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in "About This Machine"...
Page 2 Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Important Contents of this manual are subject to change without prior notice.
Page 3: Manuals For This Machine
Manuals for This Machine Refer to the manuals that are relevant to what you want to do with the machine. Important ❒ Media differ according to manual. ❒ The printed and electronic versions of a manual have the same contents. ❒...
Page 4 ❖ Security Reference This manual is for administrators of the machine. It explains security func- tions that you can use to prevent unauthorized use of the machine, data tam- pering, or information leakage. For enhanced security, we recommend that you first make the following settings: •...
Page 5: Table Of Contents
TABLE OF CONTENTS Manuals for This Machine ..................i NOTICE ........................1 Important Safety Instructions ................4 Caution........................4 How to Read This Manual ..................5 Symbols ........................5 Names of Major Functions ..................5 Reading the Display....................6 Reading the Display Panel and Using Keys...............7 Simplified Display.......................9 Function List ......................10 About Data Security for Copying ...............13 1.
Page 6 Scan Settings .......................47 Scan Type ........................47 JBIG Transmission ....................49 Resolution ........................49 Scan Size .........................51 Auto Detect......................52 Regular ........................53 Area ........................54 Mixed Original Sizes....................56 Density (Contrast) ....................58 Mixing Scan Settings for a Multiple Page Original ...........60 Changing the Line Port ..................61 Simultaneous Broadcast Using Multiple Line Ports ..........63 Specifying a Destination ..................64 Sending Over a Fax Line ..................64...
Page 7 2. Other Transmission Features Sending at a Specific Time (Send Later) ............121 Requesting a Reception Notice ................ 123 Setting an E-mail Destination as a BCC ............125 Confirming Transmission Results by E-mail ..........126 Entering the Subject ..................128 Entering the Text....................131 Transmission Options ..................133 Standard Message Stamp..................133...
Page 8 Printing Options....................161 Print Completion Beep ...................161 Checkered Mark.....................161 Center Mark ......................162 Reception Time ......................162 Two-Sided Printing....................163 180-degree rotation printing ................164 Multi-Copy Reception.....................164 Image Rotation.......................165 Page Separation and Length Reduction ..............166 Page Reduction......................167 TSI Print (Transmitting Subscriber Identification Print) ..........167 If There Is No Paper of the Correct Size ..............168 Setting priority trays.....................168 Just size printing....................169 Having incoming documents printed on paper from the bypass tray....169...
Page 9 Printing/Deleting Received and Stored Documents (Print/Delete Stored Reception File) .............. 204 Printing Received and Stored Documents .............205 Deleting Received and Stored Documents ............206 Printing a File Received with Memory Lock ............ 207 Personal Boxes ....................209 Personal Boxes ......................209 Printing Personal Box Documents .................210 Confidential File Report..................211 Information Boxes .....................
Page 10 Specifying Options ....................247 To send a fax document at a specific time ............247 To print a sender stamp..................247 To attach a cover sheet ..................247 To specify two-sided printing ................248 To display preview....................248 Saving as files .....................248 To store the fax document on the Document Server...........249 Checking Transmission Using LAN-Fax Driver............249 Confirming Transmission Results by E-mail ............250 LAN-Fax Result Report ..................251...
Page 11: Notice
If trouble is experienced with this equipment, for repair or warranty in- formation, please contact Ricoh Americas Corporation Customer Sup- port Department at 1-800-FASTFIX. If this device is causing problems with your telephone network, the telephone company may request that you disconnect the equipment until the problem is resolved.
Page 12 Connection to party line service is subject to state tariffs. Contact the state public utility commission, public service commission or corpora- tion commission for information. If your home has specially wired alarm equipment connected to the telephone line, ensure the installation of this equipment does not dis- able your alarm equipment.
Page 13 ❖ Notice about the Telephone Consumer Protection Act (Valid in USA only) The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device, including FAX ma- chines, to send any message unless such message clearly contains in a mar- gin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the busi- ness or other entity, or other individual sending the message and the tele-...
Page 14: Important Safety Instructions
Important Safety Instructions Caution When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, includ- ing the following: • Do not use this product near water, for example, near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement or near a swimming pool.
Page 15: How To Read This Manual
How to Read This Manual Symbols This manual uses the following symbols: Indicates important safety notes. Ignoring these notes could result in serious injury or death. Be sure to read these notes. They can be found in the “Safety Information” section of About This Machine. Indicates important safety notes.
Page 16: Reading The Display
Reading the Display This section explains how to use control panel and screen-displayed keys. The display guides you through operations, shows messages, machine status, and destinations registered in the destination lists. If you press the {Facsimile} or {Clear Modes} key during operation, the standby display appears.
Page 17: Reading The Display Panel And Using Keys
Reading the Display Panel and Using Keys This section explains key functions and messages that appear on the control panel. ❖ Initial Display BFT013S Displays the date, time, and ma- Displays the entered number of a chine status. Displays the name, fac- destination.
Page 18 Allows you to set various fea- Displays Quick Operation keys tures for transmission. set for frequently used functions. [TX File Status] and [RX File Status] are pre- See “Other Transmission Features”. set. Allows you to set a sender. Title word keys appear. Allows Allows you to check the number you to switch from one page (display) of “Transmission Standby File(s)”,...
Page 19: Simplified Display
Simplified Display This section explains how to switch to the simplified display. When you press the {Simplified Display} key, the screen changes from the initial display to the simplified display. Letters and keys are displayed at a larger size, making operations easier. BFT021S ❖...
Page 20: Function List
Function List This section explains various items that can be specified in the Facsimile Fea- tures menu. Press the {User Tools/Counter} key to display the Facsimile Features menu. For details about the settings, see “Facsimile Features”, General Settings Guide. ❖ General Settings Function name Description Quick Operation Key...
Page 21: Reception Settings
❖ Send Settings Function name Description Max. E-mail Size When the other party has a limit on the size of e-mail messages that can be received, or sending data heavy e-mail causes problems, you can make settings to limit the size of sent e-mail.
Page 22: Initial Settings
Function name Description Paper Tray Use this function to print fax documents re- ceived from programmed senders and fax documents from other senders, using differ- ent paper trays. Specify Tray for Lines Specify a paper tray for each line (telephone, Internet Fax, IP-Fax).
Page 23: About Data Security For Copying
About Data Security for Copying When the optional Copy Data Security Unit is installed, if you scan a document that was printed using the Data Security for Copying function, the scanned im- age that is sent or stored is entirely grayed out. For details, ask the administrator. Important ❒...
Page 25: Transmission
1. Transmission This section explains basic transmission operations such as specifying a trans- mission mode or destination. Transmission Modes There are two types of transmission: • Memory Transmission • Immediate Transmission Important ❒ It is recommended that you call the receiver and confirm with them when sending important documents.
Page 26: Selecting Type Of Transmission
Transmission Normally the machine is in the Memory Transmission mode. To switch the mode to Immediate Transmission, press [Immed. TX]. Note ❒ You can set the machine to enter Memory Transmission mode or Immediate Transmission mode right after the power is turned on or the {Clear Modes} key is pressed.
Page 27: Memory Transmission
Transmission Modes ❖ When sending to an Internet Fax destination Press [Internet Fax] to switch the type of transmission to Internet Fax. Reference p.27 “IP-Fax Functions” p.31 “Internet Fax Functions” Memory Transmission Memory transmission mode has standard fax, Internet Fax and IP-Fax. Important ❒...
Page 28 Transmission Make the scan settings you require. Using the number keys or a Destination key, specify a destination. If you make a mistake, press the {Clear/Stop} key, and then enter the correct number. To select a destination from the Address Book, see “Using the Address Book to Specify Destinations”.
Page 29 Transmission Modes Specify the next destination. Press [Fax] or [Internet Fax] to switch the transmission type between fax/IP- Fax and Internet Fax. A fax number, e-mail address and IP-Fax destination can be specified simul- taneously. Press the {Start} key. Note ❒...
Page 30: Sending Multiple Originals Using The Exposure Glass
Transmission Sending multiple originals using the exposure glass Follow these steps to send multiple originals using the exposure glass. Make sure [Immed. TX] is not highlighted. Place the first page of the original face down on the exposure glass. Specify a destination. Make the scan settings you require.
Page 31: Parallel Memory Transmission
Transmission Modes Parallel Memory Transmission This function dials while the original is being scanned. Standard Memory Transmission stores the original in memory, then dials the destination. However, Parallel Memory Transmission allows you to confirm the connection status quickly. In addition, this function scans the original faster than Immediate Transmission.
Page 32: Automatic Redial
Transmission Automatic Redial If a fax document could not be sent because the line was busy or an error oc- curred during transmission, the line is switched to another at five-minute inter- vals and redial is attempted up to five times. If redialing fails after four redials, the machine cancels the transmission and prints a Communication Result Report or Communication Failure Report.
Page 33: Immediate Transmission
Transmission Modes Note ❒ To avoid accidentally pressing the wrong Destination key, you can set the machine so that each time a destination is added using a Destination key, [Add] must be pressed. Make the setting in User Parameters (switch 17, bit 2) in the Facsimile Features menu.
Page 34 Transmission Select the scan settings you require. Using the number keys or a Destination key, specify a destination. If you make a mistake, press the {Clear/Stop} key, and then enter the correct number. To select a destination from the Address Book, see “Using the Address Book to Specify Destinations”.
Page 35: Sending Multiple Originals Using The Exposure Glass
Transmission Modes Sending multiple originals using the exposure glass Follow these steps to send multiple originals using the exposure glass. Press [Immed. TX]. Place the first page face down on the exposure glass. Specify a destination. Make the scan settings you require. Press the {Start} key.
Page 36: Displaying Confirmation Of Transmission
Transmission Displaying Confirmation of Transmission On this screen you can check the destination, transmission mode, and other transmission settings before transmitting. Press [Check Modes], and then check the transmission settings. The following display appears. After checking the settings on the display, press [Exit].
Page 37: Ip-Fax Functions
IP-Fax Functions IP-Fax Functions The IP-Fax function sends or receives documents between two facsimiles direct- ly via a TCP/IP network. This function has the following advantages and is suitable for communication within the same LAN: • Reducing communication costs • Communicating between IP-Faxes at higher speed than by standard fax IP-Fax uses SIP and H.323 as the network protocol.
Page 38 Transmission ALT001S Important ❒ To use this function, the optional printer/scanner unit must be installed. ❒ To use IP-Fax functions, this machine must be connected to a LAN and set up correctly under Initial Settings in the Facsimile Features menu. ❒...
Page 39: Terminology
IP-Fax Functions Reference p.145 “Types of Reception” “Connecting the Machine”, General Settings Guide “System Settings”, General Settings Guide “Facsimile Features”, General Settings Guide Terminology The following are words you should know when using IP-Fax: ❖ H.323 A multimedia communication protocol that sends or receives files via one-to- one communication over a LAN or the Internet.
Page 40: Notes On Using Ip-Fax
Transmission Notes on Using IP-Fax The following are notes about using IP-Fax: • You may not be able to send to a firewall-protected network. • You cannot use telephones on a LAN. • If a power outage lasts about an hour, or the machine is disconnected from the power outlet for about an hour, documents stored in the fax machine's memory are deleted.
Page 41: Internet Fax Functions
Internet Fax Functions Internet Fax Functions This machine converts scanned document images to e-mail format and transmits the data over the Internet. The e-mail sent by this machine can be received by another Internet Fax ma- chine. Instead of dialing the telephone number of the destination you want to send to, you enter the relevant e-mail address.
Page 42: Notes On Using Internet Fax
Transmission Note ❒ The Internet Fax function supported by this machine is compliant with ITU- T Recommendation T.37. ❒ You can receive e-mail messages with an attached TIFF-F image from computers. ❒ Though Internet Fax documents are normally sent via an SMTP server, you can also send Internet Fax documents directly to their destinations without going through an SMTP server.
Page 43: Functions Not Available By E-Mail Transmission
Internet Fax Functions • The level of security for Internet communications is low. It is recommended that you use the telephone network for confidential communications. • Voice communication is not supported over a LAN. • Internet Fax delivery might be delayed due to network congestion. Use Inter- net Fax transmission that bypasses the SMTP server, a public telephone line fax, or IP-Fax whenever communication time is a concern.
Page 44: Functions Not Available By E-Mail Reception
Transmission Functions Not Available by E-mail Reception The following functions are supported with standard fax reception, but not with Internet Faxing. • Memory Lock Reception • SEP Code Reception • Authorized Reception per Sender • Reception File Print Quantity per Sender E-mail Subject If you send e-mail without specifying a subject, a subject is automatically insert- ed.
Page 45: T.37 Full Mode
Internet Fax Functions T.37 Full Mode This machine is T.37 full mode compatible. T.37 full mode is an international standard for Internet Fax transmission. (ITU-T Recommendation, RFC2532) When an Internet Fax communication is made between T.37 full mode compat- ible machines, the receiver side sends the return receipt (dispatched) in response to the reception notice request attached to the sent e-mail.
Page 46: Placing Originals
Transmission Placing Originals Place the original on the exposure glass or the ADF. For details about how to place originals, see the following: • Placing originals on the exposure glass “Placing Originals on the Exposure Glass”, Copy/Document Server Reference • Placing originals into the ADF “Placing Originals in the Auto Document Feeder”, Copy/Document Server Reference “Originals not recommended for the Auto Document Feeder (ADF)”, Copy/Doc-...
Page 47 Placing Originals Note ❒ To scan multiple originals using the Auto Document Feeder (ADF), set origi- nals in a stack. ❒ When sending a fax, the image output at the other end depends on the size and orientation of paper used in the receiver's machine. If the receiver does not use paper of the same size and orientation as that of the original, the fax image may be reduced in size, trimmed at both edges, or divided across two or more sheets.
Page 48: Setting The Original Orientation
Transmission Reference p.20 “Sending multiple originals using the exposure glass” p.25 “Sending multiple originals using the exposure glass” p.35 “T.37 Full Mode” p.42 “Acceptable Original Sizes” p.43 “Paper Size and Scanned Area” p.45 “Original Sizes Difficult to Detect” p.46 “Transmission with Image Rotation” p.51 “Scan Size”...
Page 49: Scanning Two-Sided Originals
Placing Originals Press [OK]. The selected original orientation appears in “Original Feed Type”. Specify a destination, and then press the {Start} key. Reference p.220 “Storing a Document” Scanning Two-Sided Originals Use this function to send two-sided originals. The front and back of the scanned original will be printed in order on separate sheets at the other end.
Page 50 Transmission Place the original, and then select the scan settings you require. Press [Original Feed Type]. Specify the original orientation. Check the orientation of the placed document, and then press [ ] or [ Make sure that the specified original orientation matches the orientation of originals loaded in the ADF.
Page 51 Placing Originals Select [Top to Top] or [Top to Bottom]. Select [1st Sheet] or [2nd Sheet]. To cancel two-sided transmission, press [1 Sided Original]. The display returns to that of step Select [2nd Sheet] if you want to send a cover sheet as the first page. Press [OK].
Page 52: Acceptable Original Sizes
Transmission Acceptable Original Sizes Where original is set Acceptable original size Maximum Paper thickness number of sheets Up to A3 (297 × 420 mm), Exposure glass ---- 11" × 17" (279 × 432 mm) ADF, one-sided docu- B6 JIS L to A3 L 100 sheets 40-128 g/m ment...
Page 53: Paper Size And Scanned Area
Placing Originals Paper Size and Scanned Area Important ❒ If you place an original larger than A3, 11"×17" on the exposure glass, only an A3, 11"×17" area is scanned. ❖ Exposure Glass ❖ ADF AAG019S ❖ Maximum scan area The following shows the maximum scan area: •...
Page 54 Transmission Note ❒ There may be a difference in the size of the image when it is printed at the destination. ❒ Even if an original is correctly placed on the exposure glass or in the ADF, a margin of 3 mm (0.1") around each edge of the original may not be sent. ❒...
Page 55: Original Sizes Difficult To Detect
Placing Originals Reference p.51 “Scan Size” Original Sizes Difficult to Detect The machine has difficulty detecting the size of the following kinds of originals. (When this happens, the receiving machine may not select print paper of the cor- rect size.) •...
Page 56: Transmission With Image Rotation
Transmission Reference “System Settings”, General Settings Guide Transmission with Image Rotation Generally, place A4, 8 "×11" originals in the landscape orientation (L). If you place an A4, 8 "×11" original in the portrait orientation (K), the image is sent rotated by 90 degrees. Providing the receiver has A4, 8 "×11"...
Page 57: Scan Settings
Scan Settings Scan Settings You may want to send many different types of fax documents. Some of these may be difficult to reproduce at the receiver's end. However, the machine has three settings that you can adjust to help you transmit the document with the best possible image quality.
Page 58 Transmission Press [Scan Settings]. Make sure that [Scan Type] is selected. Select the scan type you require, and then press [OK]. Note ❒ If you select [Text / Line Art], [Text / Photo], or [Photo], the transmission will take longer than when [Text] is selected. ❒...
Page 59: Jbig Transmission
Scan Settings JBIG Transmission If you use JBIG (Joint Bi-level Image experts Group) compression, you can send originals scanned using [Photo] faster than with other compression methods. Important ❒ This function is not available with Internet Fax function. ❒ This function requires that the other party's fax machine has both the JBIG function and ECM function (G3 communication only).
Page 60 Transmission Press [Scan Settings]. Press [Resolution]. Select the resolution you require, and then press [OK].
Page 61: Scan Size
Scan Settings Note ❒ If you install the optional expansion memory, “Super Fine” appears in the Resolution screen. ❒ If the other party's machine does not support the resolution at which you are sending, this machine automatically switches to a resolution that is supported.
Page 62: Auto Detect
Transmission Auto Detect Detects the size of the first page and scans all pages using that size. If the machine cannot detect the original size, a confirmation message appears. Place the original again. Place the originals. Press [Scan Settings]. Press [Scan Size]. Make sure that [Auto Detect] is selected.
Page 63: Regular
Scan Settings Press [OK]. “ ” appears above [Scan Settings]. Auto Detect: Same Size Specify a destination and press the {Start} key. Regular The placed original is scanned according to specified size regardless of actual size. The sizes that can be specified are A4KL, B4 JISL, A3L, 8 "×11"KL, "×14"L, and 11"×17"L.
Page 64: Area
Transmission Press the size of the originals to be sent. "×11" indicates LT. 8 "×14" indicates LG. 11"×17" indicates DLT. Press [OK]. The selected size appears above [Scan Settings]. Specify a destination and press the {Start} key. Note ❒ To cancel the selected scan size, select [Auto Detect]. Area Program the sizes of the originals to be scanned in advance.
Page 65 Scan Settings Press [Scan Size]. Press [Area 1] or [Area 2]. Press [OK]. The specified size appears above [Scan Settings]. Specify a destination and press the {Start} key. Note ❒ To cancel the selected scan size, select [Auto Detect].
Page 66: Mixed Original Sizes
Transmission Mixed Original Sizes Select this to individually scan the size of originals loaded into the ADF. For ex- ample, when A3L and A4K size originals are sent together, usually all are sent using the size of the first original. By selecting Mixed Original Sizes, the machine scans and sends each original according to its size.
Page 67 Scan Settings Press [Mixed Original Sizes]. Press [OK]. “ ” appears above [Scan Settings]. Auto Detect: Mixed Sizes Specify a destination and press the {Start} key. Note ❒ To cancel Mixed Original Sizes, press [Mixed Original Sizes] again before pressing [OK] in step ❒...
Page 68: Density (Contrast)
Transmission Density (Contrast) The text and diagrams on originals should stand out clearly from the paper they are on. If the original has a darker background than normal (for example, a newspaper clipping), or if the writing is faint, adjust the density. ❖...
Page 69 Scan Settings ❖ Combined Auto and Manual Density You can only adjust density for photographs, illustrations, or diagrams if the original has a dark background. You can select one of seven density levels. Make sure that [Auto Density] is selected. Press [W] or [V] to adjust the density.
Page 70: Mixing Scan Settings For A Multiple Page Original
Transmission Mixing Scan Settings for a Multiple Page Original When sending an original of several pages, you can select a different density, resolution, and scan type setting for each page. It is recommended that originals be placed on the exposure glass when mixing scan settings for a multiple page original.
Page 71: Changing The Line Port
Changing the Line Port Changing the Line Port Select a line port or protocol to be used for standard fax or IP-Fax transmission. When the extra G3 interface unit is installed, you can connect to a maximum of three ports. Important ❒...
Page 72 Transmission Press [Select Line]. Select the line you want to use. If you select “G3 Auto”, the machine will use any available line. This increas- es efficiency. When one optional extra G3 unit is installed When two optional extra G3 units are installed When H.323/SIP are set to “On”...
Page 73: Simultaneous Broadcast Using Multiple Line Ports
Changing the Line Port Press [OK]. The standby display appears. Note ❒ When you install the extra G3 interface unit, you can specify the line port home position. See “Registering a priority function using a program”. ❒ When sending a fax, you can select the line port if dialing with the number keys.
Page 74: Specifying A Destination
Transmission Specifying a Destination This section explains how to specify a destination. Fax numbers, IP-Fax destinations, and e-mail addresses can be specified. Note ❒ The display shows the percentage of free memory space for storing originals. Since fax numbers, IP-Fax destinations and e-mail addresses are programmed in separate memory, dialing fax numbers using the number keys does not change the percentage on the display.
Page 75: Entering A Pause
Specifying a Destination Reference p.61 “Changing the Line Port” p.65 “Entering a pause” p.66 “Entering a tone” p.76 “Using the Address Book to Specify Destinations” p.83 “Registering Entered Destinations to the Address Book” p.276 “Maximum Values” Entering a pause Press [Pause] when dialing or storing a number to insert a pause of about two seconds.
Page 76: Entering A Tone
Transmission Entering a tone This function allows a machine connected to a pulse dialing line to send tonal signals (for example if you want to use a special service on a tone dialing line). When you press [Tone], the machine dials the number using tonal signals. This section explains how to use the tone function with On Hook Dial as an example.
Page 77: Sending By Ip-Fax
Specifying a Destination Sending by IP-Fax This section explains how to specify a destination using IP-Fax transmission. When using IP-Fax transmission, specify the IP-Fax destination (IPv4 address, host name, or alias telephone number) in place of the fax number. Important ❒...
Page 78 Transmission To add a destination, press [Add]. When you press [Prg. Dest.], you can register an entered destination in the des- tination list. Specify the next destination. To add another destination, repeat steps Press the {Start} key. The machine starts to scan the original and stores it in memory. When scan- ning ends, the Communicating indicator lights and transmission starts.
Page 79: Regarding Ip-Fax Destinations
Specifying a Destination Reference p.27 “IP-Fax Functions” p.61 “Changing the Line Port” p.69 “Regarding IP-Fax destinations” p.76 “Using the Address Book to Specify Destinations” p.83 “Registering Entered Destinations to the Address Book” p.276 “Maximum Values” “Entering Text”, About This Machine “Facsimile Features”, General Settings Guide Regarding IP-Fax destinations Depending on the network to which this machine is connected or this machine's...
Page 80: Sending To An E-Mail Address
Transmission Note ❒ To send to a G3 fax via a gateway connected to a public telephone line, you must specify it’s the receiver’s machine telephone number. For example, if the receiver’s fax number is “0312345678”, specify “5678”. To send from an IP- Fax to G3 fax without using gatekeeper or SIP server, you must register the gateway also.
Page 81 Specifying a Destination Press [Internet Fax] to switch the type of transmission to Internet Fax. Specify the sender. For details about specifying senders, see “Sender Settings”. Press [Manual Entry]. To select a destination from the Address Book, see “Using the Address Book to Specify Destinations”.
Page 82 Transmission To add a destination, press [Add]. When you press [Prg. Dest.], you can register an entered destination in the des- tination list. Specify the next destination. To add another destination, repeat steps Press the {Start} key. The machine starts to scan the original and stores it in memory. When scan- ning ends, the Communicating indicator lights and transmission starts.
Page 83: Bypassing The Smtp Server
Specifying a Destination Reference p.31 “Internet Fax Functions” p.76 “Using the Address Book to Specify Destinations” p.101 “Sender Settings” p.112 “Canceling a Transmission” p.276 “Maximum Values” “Entering Text”, About This Machine “System Settings”, General Settings Guide “Facsimile Features”, General Settings Guide “Registering Addresses and Users for Facsimile/Scanner Functions”, Gen- eral Settings Guide Bypassing the SMTP server...
Page 84 Transmission You can send Internet Fax documents directly to their destinations without go- ing through the SMTP server. Internet Faxes are normally transmitted via the SMTP server. However, with this feature the domain part of the destination's e- mail address is read as the SMTP server's address and transmissions bypass the SMTP server.
Page 85 Specifying a Destination Press [OK]. Note ❒ When you specify destinations directly using the number keys, you can specify whether or not to use the SMTP server for each destination. ❒ When you select destinations in the destination list, the SMTP server set- ting specified in the Address Book is enabled.
Page 86: Using The Address Book To Specify Destinations
Transmission Using the Address Book to Specify Destinations When destinations are programmed in a destination list, you can specify a des- tination by selecting a Destination key from the destination list. The programmed name appears on Destination key. Press [Fax] or [Internet Fax] to switch the transmission type between fax/IP-Fax and Internet Fax.
Page 87: Switching The Titles In The Address Book
Specifying a Destination Note ❒ To check the contents of Destination keys, print the destination list. Reference “System Settings”, General Settings Guide “Registering Addresses and Users for Facsimile/Scanner Functions”, Gen- eral Settings Guide Switching the titles in the Address Book There are three types of titles for destination lists;...
Page 88: Specifying Group Destinations
Transmission Specifying Group Destinations If you program multiple destinations into a Group, you can send documents to all destinations in that Group using just a few keystrokes. Destinations pro- grammed in a group are indicated by Important ❒ In the destination list, program an individual fax number, IP-Fax destination, e-mail address and/or groups of destinations.
Page 89: Selecting Destinations From Recent Destinations
Specifying a Destination Note ❒ Destinations programmed in groups can be checked using “Print Group Dial List” in “System Settings”. ❒ If a destination where a fax number, e-mail address, or IP-Fax destination is not programmed is included in the specified group, the confirmation message appears.
Page 90 Transmission Place the original, and then select the scan settings you require. Press [Recent]. Select the destination you want to redial to, and then press [OK]. Press the {Start} key. Note ❒ You can select Internet Fax and IP-Fax destinations from Recent Destina- tions as well.
Page 91: Programming Destinations In The Address Book
Programming Destinations in the Address Book Programming Destinations in the Address Book You can program fax numbers, e-mail addresses, IP-Fax destinations, and folder destinations using Address Book Management in Administrator Tools in the System Settings menu. Press the {User Tools/Counter} key. BFT015S Press [System Settings].
Page 92 Transmission Note ❒ You can also register programmed fax numbers, e-mail addresses, IP-Fax destinations, and folder destinations in a Group. ❒ When the facsimile initial display is shown, after changing the contents of the Address Book, the “ Destination list / machine settings are ”...
Page 93: Registering Entered Destinations To The Address Book
Programming Destinations in the Address Book Registering Entered Destinations to the Address Book This section explains how to register a directly entered fax number, e-mail ad- dress, or IP-Fax destination to the Address Book. When registering a destination directly entered or displayed on the Recent Des- tination screen in the Address Book, [Prg.
Page 94: Searching For A Destination In The Address Book
Transmission Searching for a Destination in the Address Book Use this function to search for a destination registered in the destination list or on the LDAP server. Important ❒ To search for a destination from an LDAP server, the LDAP server must be registered in advance.
Page 95: Search By Destination Name
Searching for a Destination in the Address Book Search by Destination Name Follow these steps to search for a destination registered in the Address Book by name. Press [Search Dest.]. Select a search destination. To search through the Address Book, select [Address Book]. To search through an LDAP server, select the relevant LDAP server.
Page 96 Transmission Press [Name]. Enter the destination name you want to search for, and then press [OK]. If you enter a wrong destination name, press [←], [→], [Backspace], and [Delete All], and then enter the destination name again. Confirm the characters you entered, and then press [Start Search]. When the search is finished, a result appears.
Page 97: Search By Fax Number/Ip-Fax Destination
Searching for a Destination in the Address Book Select a destination. If the desired destination does not appear, use [U] or [T] to scroll through the list. Press [Details] to display the detailed information of the selected destination. Reference “Entering Text”, About This Machine Search by Fax Number/IP-Fax Destination Follow these steps to search for a destination registered in the Address Book by fax number or IP-Fax destination.
Page 98 Transmission Select a search destination. To search through the Address Book, select [Address Book]. To search through an LDAP server, select the relevant LDAP server. Press [Fax Destination]. Enter the number you want to search for, and then press [OK]. To search for an IP-Fax destination, enter the IP-Fax destination that you want to find.
Page 99 Searching for a Destination in the Address Book Confirm the entered fax numbers, and then press [Start Search]. When the search is finished, a result appears. Select a destination. If the desired destination does not appear, use [U] or [T] to scroll through the list.
Page 100: Search By E-Mail Address
Transmission Search by E-mail Address Follow these steps to use an e-mail address to search for a destination registered in the destination list. Press [Search Dest.]. Select a search destination. To search through the Address Book, select [Address Book]. To search through an LDAP server, select the relevant LDAP server. Press [Internet Fax] to switch the type of transmission to Internet Fax.
Page 101 Searching for a Destination in the Address Book Press [E-mail Address]. Enter the e-mail address you want to search for, and then press [OK]. If you enter a wrong e-mail address, press [←], [→], [Backspace], or [Delete All], and then enter the e-mail address again. Confirm the entered characters, and then press [Start Search].
Page 102: Search Using Advanced Search
Transmission Select a destination. If the desired destination does not appear, use [U] or [T] to scroll through the list. Press [Details] to display the detailed information of the selected destination. Search Using Advanced Search Follow these steps to search for a destination registered in the Address Book by specifying search criteria.
Page 103 Searching for a Destination in the Address Book Press [Fax] or [Internet Fax] to switch the transmission type to fax/IP-Fax or Internet Fax. Press [Advanced Search]. Press the key for each condition, and then enter a partial string. The following conditions can be specified for Address Book searches: Name, Fax Destination, E-mail Address, and Folder Name.
Page 104 Transmission Select search criteria for each condition. The meanings of the search criteria are as follows: • [Beginning Word]: Search for strings that start with the specified character. Example: When searching for “ABC”, enter “A”. • [End Word]: Search for strings that end with the specified character. Example: When searching for “ABC”, enter “C”.
Page 105: Search By Registration Number
Searching for a Destination in the Address Book Note ❒ You can add one additional search condition for LDAP servers by specify- ing the Search Options under Program / Change / Delete LDAP Server under System Settings. For details about setting Search Options, see “Sys- tem Settings”, General Settings Guide.
Page 106 Transmission Enter a registration number using the number keys, and then press [#]. While usually a registration number is displayed in the five-digit format, you do not need to enter the first zeros of a registration number. If you make a mistake, press [Clear] or the {Clear/Stop} key, and then try again. Press [OK].
Page 107: On Hook Dial
On Hook Dial On Hook Dial The On Hook Dial function allows you to dial while listening to the tone from the internal speaker. You can send a fax checking the connection. Important ❒ This function is not available for the optional extra G3 interface unit, Internet Fax and IP-Fax.
Page 108 Transmission When the line is connected and you hear a high-pitched tone, press the {Start} key. The transmission starts. If you want to cancel a transmission, press the {Clear/Stop} key, and then re- move the originals. After transmission, the standby display appears. Note ❒...
Page 109: Manual Dial
Manual Dial Manual Dial Pick up the handset of the external telephone and dial. When the line is connect- ed and you hear a high-pitched tone, press the {Start} key to send your fax doc- ument. If, on the other hand, you hear a voice at the other end, continue conversation as normal.
Page 110 Transmission Note ❒ When the operation switch is off, even if the main power switch is on, you cannot operate this machine using only the handset of the external tele- phone. You must first press the operation switch to turn on the machine. Reference p.76 “Using the Address Book to Specify Destinations”...
Page 111: Sender Settings
Sender Settings Sender Settings Use this function to set sender information. If the sender's e-mail address is registered in the destination list, the sender can receive transmission results by e-mail. Also, if you enable the Stamp Sender Name, the registered sender's name (user name) appears on the receiver's sheet, lists, and report.
Page 112 Transmission Confirm the selected sender, and then press [OK]. To print the sender's name on the receiver's sheet, press [Stamp Sender Name] to highlight it. If you enable this function, the sender's name (user name) appears on the re- ceiver's sheet, lists, and report. To confirm the transmission results by e-mail notification, press [E-mail TX Results] to highlight it.
Page 113 Sender Settings Note ❒ You can confirm transmission results by using both the E-mail TX Results function, which sends the results by e-mail, and the Communication Re- sult Report printed by the machine. You can set whether to use both of these together in User Parameters (switch 10, bit 6) in the Facsimile Fea- tures menu.
Page 114: Advanced Features
Transmission Advanced Features This section describes how to specify a destination using advanced features. Setting SUB Codes for Transmission Follow these steps to send a document with a SUB Code as a confidential trans- mission. A SUB Code is an ID consisting of numbers, q, p, and spaces. Document trans- mitted with a SUB Code is stored in the other party's memory, and not printed automatically.
Page 115 Advanced Features Press [Option Setting]. Press [SUB Code Transmission]. Press [OK] twice. The standby display appears. Enter the fax number of a destination or an IP-Fax destination. Press [Adv.Features]. Make sure that [SUB Code] is selected. Press [Transmission SUB Code].
Page 116 Transmission Enter a SUB Code, and then press [OK]. If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing [OK], and then try again. When a password is required, press [Password (SID)], enter the password with the number keys, and then press [OK]. Press [OK].
Page 117: Setting A Password
Advanced Features Setting a password There are times when you may want to use an “SID” (Sender ID) when sending confidential faxes with the SUB Code function. When you use a Transfer Box that has a password, enter the SID Code as the password. Note ❒...
Page 118 Transmission Press [Option Setting]. Press [SEP Code Reception]. Press [OK] twice. The standby display appears. Enter the fax number of a destination or an IP-Fax destination. Press [Adv.Features]. Make sure that [SEP Code] is selected. Press [Reception SEP Code].
Page 119 Advanced Features Enter a SEP Code, and then press [OK]. If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing [OK], and then try again. When a password is required, press [Password (PWD)], enter the password using the number keys, and then press [OK]. Press [OK].
Page 120: Entering A Password
Transmission Entering a password There are times you may want to use a password when receiving faxes by SEP Code Reception. Note ❒ For the maximum number of digits for the PWD Code, see “Maximum Values”. ❒ You can enter numbers, p, q, and spaces. ❒...
Page 121: Sep Code Rx Result Report
Advanced Features SEP Code RX Result Report This report is printed after each SEP Code Reception is completed and shows its result. If E-mail TX Results is programmed in a Quick Operation key, you can select whether a report e-mail is sent after reception. Note ❒...
Page 122: Canceling A Transmission
Transmission Canceling a Transmission This section explains how to cancel a fax transmission. Important ❒ Remember that the Communicating indicator turns off almost immediately when an Internet Fax is being sent. Before the Original Is Scanned Use this procedure to cancel a transmission before pressing the {Start} key. Press the {Clear Modes} key.
Page 123: While The Original Is Being Transmitted
Canceling a Transmission Note ❒ Scanning may be completed while you are performing the cancel operation. While the Original Is Being Transmitted Follow these steps to cancel a transmission while the Communicating indicator is lit. Press the {Clear/Stop} key. BFT019S You can also cancel a Memory Transmission by pressing [Change TX / Info].
Page 124 Transmission Press [OK]. To cancel another file, repeat steps To cancel stopping transmission, press [Cancel]. Press [Exit]. The standby display appears. Note ❒ If you cancel a document while it is being sent, the transmission is halted as soon as you finish the cancellation procedure. However, some pages of the document may already have been sent and received at the other end.
Page 125: Before The Transmission Is Started
Canceling a Transmission Before the Transmission Is Started Use this procedure to cancel a transmission after the original is scanned. This function is useful to cancel a transmission when you notice a mistake in des- tination or with the originals after storing. To cancel Memory Transmission, search for the file to be canceled among the files stored in memory, and then de- lete it.
Page 126 Transmission Select the file you want to cancel. If the desired file is not shown, press [U] or [T] to find it. There are cases when a destination may not be selected as the destination ap- pears as “p”, depending on the security settings. Press [Stop Transmission].
Page 127 Canceling a Transmission Press [Exit] twice. The standby display appears. Note ❒ To delete some destinations from a broadcast, see “Deleting a Destination from a Simultaneous Broadcast”. ❒ If you cancel a transmission while the file is being sent, some pages of your file may have already been sent and is received at the other end.
Page 128: Confirming A Transmission
Transmission Confirming a Transmission Press [Change TX / Info]. Press [Check / Stop Transmission File]. Select a file to check. If multiple destinations were specified, only the name of the destination you specify first and only the number of destinations that have not received the document you sent are shown.
Page 129 Confirming a Transmission Press [Check / Change Settings]. Confirm a transmission, and then press [Exit]. Press [Exit] twice. The standby display appears.
Page 130: Checking The Storage Result (Memory Storage Report)
Transmission Checking the Storage Result (Memory Storage Report) This report is printed after an original is stored in memory. It helps you review the contents and the destinations of stored originals. Important ❒ If you use Parallel Memory Transmission, the Memory Storage Report is not printed.
Page 131: Other Transmission Features
2. Other Transmission Features This section explains the features of [TX Mode], which you can use to apply trans- mission functions. Sending at a Specific Time (Send Later) Using this function, you can instruct the machine to delay transmission of your fax document until a specified later time.
Page 132 Other Transmission Features Enter the time using the number keys and select [AM] or [PM]. Then press [OK]. When entering numbers smaller than 10, add a zero at the beginning. If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing [OK], and then try again.
Page 133: Requesting A Reception Notice
Requesting a Reception Notice Requesting a Reception Notice You can confirm sent e-mail documents were properly received using e-mail or the Journal. The receiver sends back a reception notice message. Once the reception notice message is received, “OK” appears in the Result column of the Journal, allowing the originator to verify the transmission was received.
Page 134 Other Transmission Features Note ❒ If the fax is not received normally, “Error” appears in the Result column. ❒ Only the last 50 communications appear in the Journal. If you do not re- ceive a reception notice message before the last 50 communications are fin- ished, “OK”...
Page 135: Setting An E-Mail Destination As A Bcc
Setting an E-mail Destination as a BCC Setting an E-mail Destination as a BCC E-mail is sent to all specified destinations as bcc. Place the original, and then select the scan settings you require. Press [TX Mode]. Press [BCC Transmission] to highlight it. Press [OK].
Page 136: Confirming Transmission Results By E-Mail
Other Transmission Features Confirming Transmission Results by E-mail Use this function to confirm the transmission results by sending an e-mail noti- fication to the specified destination. Important ❒ Register the e-mail address of the destination for e-mail notification in the destination list in advance.
Page 137 Confirming Transmission Results by E-mail Select the destination of notification, and then press [OK]. If you make a mistake, before pressing [OK], press [Clear] or press the selected Destination key again to turn the highlight off. [E-mail TX Results] gets highlighted and the destination of notification selected appears.
Page 138: Entering The Subject
Other Transmission Features Entering the Subject Allows you to enter a subject for the e-mail document you want to send. Place the original, and then select the scan settings you require. Press [TX Mode]. Press [Subject]. Enter the subject.
Page 139 Entering the Subject To enter the character strings programmed in the machine, press [User Text], and then select the character strings you want to enter. Press [OK]. The entered subject appears in the Subject field. Press [OK]. The standby display appears. Specify a destination, and then press the {Start} key.
Page 140 Other Transmission Features Reference p.34 “E-mail Subject” p.153 “Received Images” p.276 “Maximum Values” “Entering Text”, About This Machine “System Settings”, General Settings Guide “Facsimile Features”, General Settings Guide...
Page 141: Entering The Text
Entering the Text Entering the Text Allows you to enter the text for the e-mail document you want to send. Important ❒ Program text strings in advance in “Program / Change / Delete E-mail Mes- sage” in “System Settings”. Place the original, and then select the scan settings you require. Press [TX Mode].
Page 142 Other Transmission Features Specify a destination, and then press the {Start} key. Note ❒ You cannot send text only without an original. ❒ You can program one of the Quick Operation keys with operations for this function. Using the Quick Operation key allows you to omit step Reference “System Settings”, General Settings Guide “Facsimile Features”, General Settings Guide...
Page 143: Transmission Options
Transmission Options Transmission Options This section describes various functions that you can switch on and off for any particular transmission, following the procedures given here. Standard Message Stamp Use this function to stamp a standard message at the top of the first original sent. There are four types of standard messages: “Confidential”, “Urgent”, “Please phone”, and “Copy to corres.
Page 144: Auto Reduce
Other Transmission Features Select the standard message to be stamped, and then press [OK]. The selected standard message is shown above the highlighted [Standard Message]. Press [OK] twice. Specify the destination, and then press the {Start} key. The machine cannot stamp multiple standard messages. Note ❒...
Page 145 Transmission Options Important ❒ If you turn this function off, the scale of the original is maintained and some parts of the image may be deleted when printed at the other end. Place the original, and then select the scan settings you require. Press [TX Mode].
Page 146: Label Insertion
Other Transmission Features Label Insertion With this function you can have the receiver's name printed on the document that is received at the other end. Important ❒ To use this function, set Label Insertion to [On] when registering fax destina- tions in the Address Book, and also set “Label Insertion”...
Page 147 Transmission Options Press [Label Insertion] to highlight it. To cancel Label Insertion, press [Label Insertion] again. Press [OK] twice. Specify the destination, and then press the {Start} key. Note ❒ You can program one of the Quick Operation keys with operations for this function.
Page 148: Closed Network
Other Transmission Features Closed Network If you turn this function on, transmission will only take place if the destination's Closed Network Code is the same as yours. This function can stop you acciden- tally sending information to the wrong place. Important ❒...
Page 149: Sub Code Transmission
Transmission Options Reference “Facsimile Features”, General Settings Guide SUB Code Transmission Enable this function to perform SUB Code Transmission. Important ❒ This function is not available with Internet Fax. ❒ To perform SUB Code Transmission, a SUB Code must be set in [Adv.Features], the Address Book, or Keystroke Programs in advance.
Page 150: Sep Code Reception
Other Transmission Features Specify the destination, and then press the {Start} key. Note ❒ You can program one of the Quick Operation keys with operations for this function. Using the Quick Operation key allows you to omit step step Reference p.104 “Setting SUB Codes for Transmission”...
Page 151 Transmission Options Press [SEP Code Reception] to highlight it. To cancel SEP Code Reception, press [SEP Code Reception] again. Press [OK] twice. Specify the destination, and then press the {Start} key. Note ❒ You can program one of the Quick Operation keys with operations for this function.
Page 152: Fax Header Print
Other Transmission Features Fax Header Print When the Fax Header is set to on, the stored name is printed on the receiver's paper. You can store two Fax Headers; “First Name” and “Second Name”. For example, if you store your department name in one and your organization name in the other, you could use the first when sending internal faxes and the second for external faxes.
Page 153 Transmission Options Note ❒ You can program fax header names using the Program Fax Information function in the Facsimile Features menu. ❒ You can select whether or not dates, fax header names, file numbers, or page numbers are printed by changing their respective User Parameters (switch 18, bit 3, 2, 1, 0) in the Facsimile Features menu.
Page 154 Other Transmission Features...
Page 155: Reception
3. Reception This section explains reception and reception functions such as printing received documents or routing received documents to other fax machines. Types of Reception This section explains different ways of receiving fax documents. Immediate Reception Each page of a fax document is printed as soon as it is received. This method is used for standard fax documents.
Page 156: Memory Reception
Reception Reference p.49 “Resolution” p.146 “Memory Reception” p.147 “Substitute Reception” p.161 “Printing Options” Memory Reception The machine waits until all pages of the document have been received into mem- ory before printing it. Important ❒ About one hour after the machine is turned off, all fax documents stored in memory are lost.
Page 157: Substitute Reception
Types of Reception Reference “Facsimile Features”, General Settings Guide “Troubleshooting When Using the Facsimile Function”, Troubleshooting Substitute Reception Substitute Reception is used when the machine cannot print any fax documents. In Substitute Reception, a received fax document is stored in memory instead of being printed.
Page 158: Receiving Documents Unconditionally
Reception Receiving documents unconditionally If one of the conditions in the following list occurs, the machine receives all fax documents using Substitute Reception. Problems Causes Solutions The machine is printing The machine is busy print- The document is automatically with a different function. ing with a different func- printed after the current job finishes.
Page 159 Types of Reception You can specify the following conditions with the User Parameters (switch 05, bit 2, 1) in the Facsimile Features menu. • When Own Name or Own Fax Number is received The machine switches to Substitute Reception only when the sender has pro- grammed their Own Name or Own Fax Number.
Page 160: Reception Modes
Reception Reception Modes There are two ways you can set up the machine to handle incoming calls: • Manual Reception (an external telephone required) • Auto Reception You can change the reception mode only if a standard G3 line is used. You cannot change the reception mode when a line other than the standard G3 line (G3-2 or G3-3) is used.
Page 161: Switching The Reception Mode
Reception Modes Switching the Reception Mode You can switch reception modes using Reception Settings in the Facsimile Fea- tures menu. If you program a Quick Operation key with Switch Reception Mode, you can switch the reception mode quickly. Press [Switch RX Mode]. Select the reception mode, and then press [OK].
Page 162: Receiving Internet Fax Documents
Reception Receiving Internet Fax Documents You can receive e-mail documents by Internet Fax. There are two methods of receiving e-mail: Auto E-mail Reception and Manual E-mail Reception. Important ❒ E-mail with attachments other than TIFF-F format files cannot be received. Senders receive an Error Mail Notification if their e-mail contains attach- ments.
Page 163: Manual E-Mail Reception
Receiving Internet Fax Documents Manual E-mail Reception Follow these steps to receive a fax by accessing the e-mail server manually. Important ❒ Program the Manual E-mail RX function to a Quick Operation key beforehand. Press [Manual E-mail RX]. The machine accesses the server to check for e-mail and receives any new e-mail. Check the message, and then press [Exit].
Page 164 Reception ALV011S E-mail transmitted without speci- Subject fying a subject in “TX Mode”. Shows the subject specified in “TX Mode” at the time of transmission. If no E-mail transmitted with a subject subject is specified, one is automatically specified in “TX Mode”. assigned in the format shown in 1 above.
Page 165: Reception Functions
Reception Functions Reception Functions This section explains useful functions for receiving fax documents. Routing Received Documents This section describes how to route received documents using SUB Codes. Important ❒ Documents cannot be routed to folders using this function. Routing received documents with SUB Code This machine can route received documents using SUB Codes.
Page 166: Transferring Received Documents
Reception Transferring Received Documents The machine can transfer received documents by using SUB Codes. Originals sent with a SUB Code that matches the SUB Code programmed as a Transfer Box are received then relayed to the programmed receiver. Important ❒ Transfer Boxes and Receiving Stations must be set up in order to transfer re- ceived documents.
Page 167: Forwarding Received Documents
Reception Functions Forwarding Received Documents This machine can forward received documents to other destinations pro- grammed in this machine. ALT004S Note ❒ A fax number, Internet Fax address, IP-Fax destination, or folder address can be set as a forwarding destination. ❒...
Page 168: Smtp Reception Using Internet Fax
Reception Reference p.276 “Maximum Values” “Facsimile Features”, General Settings Guide SMTP Reception Using Internet Fax You can receive a document sent by Internet Fax using SMTP reception. With SMTP reception, e-mail is received as soon as it is sent to the e-mail address set by the machine.
Page 169: Routing E-Mail Received Via Smtp
Reception Functions Routing e-mail received via SMTP E-mail received via SMTP can be routed to other fax machines. ALT006S Important ❒ Before routing e-mail received via SMTP, you first must set “SMTP RX File Delivery Settings” to “On” in the Facsimile Features menu. ❒...
Page 170: Jbig Reception
Reception Note ❒ E-mail received via SMTP can also be routed to single or group destinations programmed in the destination list. ❒ If an e-mail transfer request is received when the “SMTP RX File Delivery Set- tings” is “Off” in the Facsimile Features menu, this machine responds with an error message to the SMTP server.
Page 171: Printing Options
Printing Options Printing Options This section explains useful functions for printing received documents. Print Completion Beep When this function is turned on, the machine beeps to let you know when a re- ceived document is printed. Note ❒ You can alter the volume of the beep or turn it off completely using “Adjust Sound Volume”...
Page 172: Center Mark
Reception Center Mark When this function is enabled, marks are printed halfway down the left side and at the top center of each page received. This makes it easy for you to position a hole puncher correctly when you file re- ceived documents.
Page 173: Two-Sided Printing
Printing Options Two-Sided Printing You can have a received document printed on both sides of a sheet. Important ❒ To use this function, all pages of the received document must be of the same size-inform the sending party of this beforehand if necessary. You must also have paper set in the machine of the same size as that sent by the sending par- ty.
Page 174: 180-Degree Rotation Printing
Reception Note ❒ You can turn this function on or off using 2 Sided Print in the Facsimile Fea- tures menu. ❒ Printouts may vary depending on how the sender sets the originals. ❒ You can select to have documents only from selected senders printed in this way.
Page 175: Image Rotation
Printing Options Note ❒ The maximum number of copies that can be made for each document is 10. ❒ When using the Multi-copy function with specified senders, the maximum number of copies is 10. ❒ You can turn this function on or off using Reception File Print Quantity in the Facsimile Features menu.
Page 176: Page Separation And Length Reduction
Reception Page Separation and Length Reduction If the size of a received document is longer than the paper loaded in the machine, each page of the document can be split and printed on several sheets, or reduced and printed on a single sheet. For example, this function splits the document if the document length is 20 mm (0.79") or longer than the paper used.
Page 177: Page Reduction
Printing Options Page Reduction If you receive a document that is longer than the paper in the tray, the machine usually prints it on two pages. If you turn this function on, the machine reduces the width and length of the received image so that it will fit on one page. If A4L paper is loaded and a document of B4 JISL size is received, the machine will reduce the document to a single A4L sheet.
Page 178: If There Is No Paper Of The Correct Size
Reception If There Is No Paper of the Correct Size If there is no paper in the machine that matches the size of a received document, the machine will choose a paper size based on the paper available. Page reduction Disabled Reduction in Sub-scan Direction Enabled...
Page 179: Just Size Printing
Printing Options Just size printing If you enable this function, received documents are printed on the sheet that has the highest priority. This function is enabled with User Parameters (switch 05, bit 5) in the Facsimile Features menu. If the paper tray is not stocked with paper of a suitable size to print a received document, a message appears on the display prompting you to load paper of the required size.
Page 180: Where Incoming Documents Are Delivered - Output Tray
Reception Note ❒ You can load a maximum of 100 sheets of standard paper in the bypass tray. ❒ You can use a size of paper not loaded in the paper tray(s) in the bypass tray. ❒ The machine can detect A6L, A5L, A4L, A3L (5 "×8 "L, 8 "×11"L,...
Page 181: Tray Shift
Printing Options Tray Shift Use this function to shift the output position for each document, so you can sep- arate received documents easily. Important ❒ The optional 3,000Sheet-50Sheet Staple Finisher or the optional booklet fin- isher is required. ❒ The optional finisher or shift sort tray unit is required. When the optional finisher unit is selected for fax output, you can use the Tray Shift function whenever a fax or report is printed.
Page 182 Reception...
Page 183: Changing/Confirming Communication Information
4. Changing/Confirming Communication Information This section explains the features of [Change TX / Info], which you can use to con- firm communication results on the screen or printed reports. Changing the Settings of Files in Memory After you have pressed the {Start} key (after scanning originals), you can check and edit the destination or settings of Memory Transmission.
Page 184: Deleting A Destination From A Simultaneous Broadcast
Changing/Confirming Communication Information Deleting a Destination from a Simultaneous Broadcast You can delete selected broadcasting destinations. Important ❒ If you delete a destination that is the only destination for a transmission, the transmission is canceled. Press [Change TX / Info]. Press [Check / Stop Transmission File].
Page 185 Changing the Settings of Files in Memory Press [Check / Change Settings]. Press [Change] for the destination you want to delete. Press the {Clear/Stop} key to delete the destination, and then press [OK]. BFT019S Pressing the {Clear/Stop} key deletes by single digits the fax number or IP-Fax address.
Page 186: Adding A Destination
Changing/Confirming Communication Information Adding a Destination You can add a destination for broadcasting. Press [Change TX / Info]. Press [Check / Stop Transmission File]. Select the file to which you want to add a destination.
Page 187 Changing the Settings of Files in Memory Press [Check / Change Settings]. Press [Add Destination]. Specify the destination using the number keys or Destination keys, and then press [OK]. You can switch the transmission type between fax/IP-Fax and Internet Fax by pressing [Fax] or [Internet Fax].
Page 188: Changing The Transmission Time
Changing/Confirming Communication Information Changing the Transmission Time You can change the transmission time specified with Send Later. You can also delete the transmission time. If the transmission time is deleted, the file is transmitted immediately. Press [Change TX / Info]. Press [Check / Stop Transmission File].
Page 189 Changing the Settings of Files in Memory Press [Check / Change Settings]. Press [Change TX Time]. Press [Clear], re-enter the transmission time using the number keys, and then press [OK]. If you press [Transmit Now], the file is transmitted immediately. However, if there is a file on standby, that file is sent first.
Page 190: Changing The Smtp Server Setting
Changing/Confirming Communication Information Changing the SMTP Server Setting You can change the settings for whether or not to bypass the SMTP server. Press [Change TX / Info]. Press [Check / Stop Transmission File]. Select a file whose SMTP server setting you want to change.
Page 191 Changing the Settings of Files in Memory Press [Check / Change Settings]. Press [Change]. Press [SMTP]. Select [Yes] or [No], and then press [OK].
Page 192 Changing/Confirming Communication Information Press [OK]. Press [Exit]. Repeat from step to change the SMTP server settings of other recipients. Press [Exit] twice. The standby display appears.
Page 193: Printing A File From Memory
Printing a File from Memory Printing a File from Memory If you want to check the contents of a file that is stored in memory and not yet sent, use this procedure to print it out. Press [Change TX / Info]. Press [Check / Stop Transmission File].
Page 194 Changing/Confirming Communication Information Press [Print]. If you want two-sided printing, press [Print on 2 Sides]. To cancel printing, press [Cancel]. The display returns to that of step Press the {Start} key. To cancel printing after pressing the {Start} key, press [Stop Printing]. The dis- play returns to that of step Repeat from step , if you want to print another file.
Page 195: Printing A List Of Files In Memory (Print Tx File List)
Printing a List of Files in Memory (Print TX File List) Printing a List of Files in Memory (Print TX File List) Print this list if you want to find out which files are stored in memory and what their file numbers are. Knowing the file number can be useful (for example when erasing files).
Page 196 Changing/Confirming Communication Information Press the {Start} key. To cancel printing after pressing the {Start} key, press [Stop Printing]. The dis- play returns to that of step Press [Exit] twice. The standby display appears. Note ❒ The contents of a file stored in memory can also be printed. ❒...
Page 197: Resending A File
Resending a File Resending a File Machine memory stores documents that could not be successfully transmitted using Memory Transmission. Use this procedure to resend these documents. Important ❒ Set “Store documents in memory that could not be transmitted” to “On” in User Parameters (switch 24, bit 0) in the Facsimile Features menu.
Page 198 Changing/Confirming Communication Information Press [Transmit Failed File]. To add a destination, press [Add Destination], and then specify the destination. Press [OK]. Repeat from step to resend another file. To cancel transmissions, press [Cancel]. The display returns to that of step Press [Exit] twice.
Page 199: Checking The Transmission Result (Transmission File Status)
Checking the Transmission Result (Transmission File Status) Checking the Transmission Result (Transmission File Status) You can confirm transmission by the display, report, or e-mail. Confirming on Display Follow these steps to display the transmission results. Press [Change TX / Info]. Select [Transmission File Status].
Page 200: Confirming By Report
Changing/Confirming Communication Information Note ❒ Only the transmission results of the latest communications are displayed. For the maximum number of communication results you can check on this machine, see “Maximum Values”. ❒ You can view sent fax documents and their lists, using a Web Image Monitor on a network computer.
Page 201: Confirming By E-Mail
Checking the Transmission Result (Transmission File Status) Confirming by E-mail Use the E-mail TX Results function to send reports by e-mail to a computer, and then confirm them on the computer. The available reports are: • Communication Result Report. • Immediate TX Result Report. •...
Page 202: Communication Result Report (Memory Transmission)
Changing/Confirming Communication Information Communication Result Report (Memory Transmission) This report is printed when a Memory Transmission is completed, so you can check the result of the transmission. Note ❒ If E-mail TX Results is programmed in a Quick Operation key, you can select whether a report e-mail is sent after transmission.
Page 203: Communication Failure Report
Checking the Transmission Result (Transmission File Status) Note ❒ If E-mail TX Results is programmed in a Quick Operation key, you can select whether a report e-mail is sent after transmission. ❒ You can switch this report on or off in the User Parameters (switch 03, bit 5) in the Facsimile Features menu.
Page 204: Checking The Reception Result (Reception File Status)
Changing/Confirming Communication Information Checking the Reception Result (Reception File Status) Confirm the reception result on the screen or in a report. Confirming on Display Follow these steps to display the reception result. Press [Change TX / Info]. Press [Reception File Status]. Check the reception results.
Page 205: Confirming By Report
Checking the Reception Result (Reception File Status) Note ❒ Only the reception results of the latest communications are displayed. For the maximum number of communication results you can check on this ma- chine, see “Maximum Values”. ❒ You can view received fax documents and their lists, using a Web Image Monitor on a network computer.
Page 206: Print Journal
Changing/Confirming Communication Information Print Journal You can print the Journal manually. Important ❒ The contents of a Journal printed automatically are deleted after printing. Keep the journal if you require a record of transmissions and receptions. Printing the Journal To print the Journal manually, select the printing method: “All”, “Print per File No.”, or “Print per User”.
Page 207: All
Print Journal Prints the results of communications in the order made. Press [Change TX / Info]. Press [Print Journal]. Select [All]. Press the {Start} key. To cancel a file printing, press [Stop Printing]. The display returns to that of step Press [Exit] twice.
Page 208: Print Per File No
Changing/Confirming Communication Information Print per File No. Prints only the results of communications specified by file number. Press [Change TX / Info]. Press [Print Journal]. Select [Print per File No.]. Enter a 4-digit file number. If you make a mistake, press [Clear] or the {Clear/Stop} key, and then try again. Press the {Start} key.
Page 209: Print Per User
Print Journal Print per User Prints the results of communications by individual senders. Press [Change TX / Info]. Press [Print Journal]. Select [Print per User]. Select a user. Press [Cancel] if the user is not registered. The display returns to that of step Press [OK] after checking the user name shown on the display.
Page 210 Changing/Confirming Communication Information Press the {Start} key. To cancel a file printing, press [Stop Printing]. The display returns to that of step Press [Exit] twice. The standby display appears.
Page 211: Journal
Print Journal Journal This section explains the items printed in the Journal. ALV014S Printing date Other end Shows the date and time the report was • For fax destinations printed. Shows the name (for display) pro- grammed by the other end. Programmed Fax Header Shows the programmed fax number if Shows the sender name programmed for...
Page 212 Changing/Confirming Communication Information • For Internet Fax destinations • For IP-Fax transmissions and recep- At time of transmission, it shows the tions e-mail address or name programmed After , “T” for outgoing faxes or in the destination list. At time of re- “R”...
Page 213: Transmitting Journal By E-Mail
Print Journal Transmitting Journal by E-mail Use this function to send the Journal to the administrator's e-mail address. The Journal is sent automatically after every 50 communications. A CSV format Journal is attached to the e-mail. Important ❒ To transmit the Journal by e-mail, it is necessary to make settings with User Parameters (switch 21, bit 4) in the Facsimile Features menu.
Page 214: Printing/Deleting Received And Stored Documents (Print/Delete Stored Reception File)
Changing/Confirming Communication Information Printing/Deleting Received and Stored Documents (Print/Delete Stored Reception File) You can print documents that are received and stored on the hard disk. You can also delete unwanted documents. Important ❒ To use this function, the optional printer/scanner unit must be installed. ❒...
Page 215: Printing Received And Stored Documents
Printing/Deleting Received and Stored Documents (Print/Delete Stored Reception File) Printing Received and Stored Documents Use the following procedure to print documents saved on the hard disk. Press [Change TX / Info]. Press [Print / Delete Stored Reception File]. Select a file to be printed, and then press [Print]. To cancel printing, press [Cancel].
Page 216: Deleting Received And Stored Documents
Changing/Confirming Communication Information Reference p.276 “Maximum Values” “Facsimile Features”, General Settings Guide Deleting Received and Stored Documents Use the following procedure to delete documents stored on the hard disk. Press [Change TX / Info]. Press [Print / Delete Stored Reception File]. Select a file to be deleted, and then press [Delete].
Page 217: Printing A File Received With Memory Lock
Printing a File Received with Memory Lock Printing a File Received with Memory Lock This is a security function designed to prevent unauthorized users from reading your documents. If Memory Lock Reception is switched on, all received docu- ments are stored in memory and are not automatically printed. To print the doc- uments, you have to enter the Memory Lock ID.
Page 218 Changing/Confirming Communication Information Enter a 4-digit Memory Lock ID with the number keys, and then press the {Start} key. If you make a mistake, press [Clear] or the {Clear/Stop} key, and then try again. To cancel printing, press [Cancel]. If the Memory Lock ID does not match, the “ Specified code does not ”...
Page 219: Personal Boxes
Personal Boxes Personal Boxes You can receive confidential documents to Personal Boxes. Important ❒ Before using this function, set the Personal Box in advance. Personal Boxes Storing your documents in a Personal Box prevents unauthorized users reading them. When you specify a receiver for the Personal Box, incoming documents are for- warded directly to the destination you specify.
Page 220: Printing Personal Box Documents
Changing/Confirming Communication Information Printing Personal Box Documents Follow these steps to print a document received into a Personal Box. Make sure that the Confidential File indicator is lit. BFT017S Press [Change TX / Info]. Press [Print Personal Box File]. Select the box with the document you want to print.
Page 221: Confidential File Report
Personal Boxes If a password has been set for the box, enter the password, and then press [OK]. If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing [OK], and then try again. To cancel entering a password, press [Cancel]. The display returns to that of step Press the {Start} key.
Page 222: Information Boxes
Changing/Confirming Communication Information Information Boxes This section describes how to use Information Boxes. Important ❒ Before using this function, set the Information Box in advance. Information Boxes Use the Information Box function to set up the machine as a document server. Program a document into an Information Box for others to pick up.
Page 223: Storing Documents In Information Boxes
Information Boxes Storing Documents in Information Boxes Follow these steps to store a document in an Information Box. Press [Change TX / Info]. Press [Store / Delete / Print Information Box File]. Select the box in which you want to store the file. When there are pre-programmed files, a file mark appears to the left of the box name.
Page 224 Changing/Confirming Communication Information Place the original, and then select the scan settings you require. You can also select the following settings: • Original Orientation • Original Settings Press the {Start} key. The machine starts to scan the original. To stop scanning, press [Stop]. The display returns to that of step To store a document in another Information Box, repeat from step Press [Exit] twice.
Page 225: Printing Information Box Documents
Information Boxes Printing Information Box Documents Follow these steps to print a document stored in an Information Box. Press [Change TX / Info]. Press [Store / Delete / Print Information Box File]. Press [Print]. Select the box that contains the stored file you want to print. You cannot select a box that has no stored file.
Page 226: Deleting Information Box Documents
Changing/Confirming Communication Information Press the {Start} key. If you want two-sided printing, press [Print on 2 Sides] before pressing the {Start} key. To stop printing before pressing the {Start} key, press [Cancel]. The display re- turns to that of step To stop printing after pressing the {Start} key, press [Stop Printing].
Page 227 Information Boxes If a password has been set for the box, enter the password, and then press [OK]. If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing [OK], and then try again. To cancel entering a password, press [Cancel]. The display returns to that of step Press [Yes].
Page 228 Changing/Confirming Communication Information...
Page 229: Storing A Document
5. Storing a Document This section explains storing and managing documents in the Document Server. Sending a Stored File This section describes how to store and manage fax documents in the Document Server. The Document Server can store documents from various applications. The documents that are stored using the facsimile function are available to trans- mit by facsimile.
Page 230: Storing A Document
Storing a Document Note ❒ Stored documents are not deleted even if there is a power failure, or the main power switch is turned off. ❒ You can specify whether or not the machine automatically deletes documents from the Document Server after a certain number of days. You can change this setting using “Auto Delete File in Document Server”...
Page 231 Sending a Stored File Place the original, and then select the scan settings you require. Set “Original Orientation” correctly. If you do not, the top/bottom orienta- tion of the original will not be displayed correctly in the preview. Press [Store File]. Select [Send &...
Page 232: Programming A User Name
Storing a Document If you have selected [Send & Store], specify the receiver. If you have selected [Store Only], proceed to step Press the {Start} key. Note ❒ You can change file names and user names. Reference p.38 “Setting the Original Orientation” “System Settings”, General Settings Guide Programming a user name Press [User Name].
Page 233: Setting A File Name
Sending a Stored File Reference “Entering Text”, About This Machine Setting a file name Press [File Name]. Enter the file name. Press [OK]. Reference “Entering Text”, About This Machine Setting a password Press [Password].
Page 234: Sending Stored Documents
Storing a Document Enter a password using the number keys, and then press [OK]. If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing [OK], and then reenter your password. You can enter up to four to eight digits. Enter the password again, and then press [OK].
Page 235 Sending a Stored File Select the documents to be sent. When multiple documents are selected, they are sent in the order of selection. • Press [Queue] to arrange the order of the documents to be sent. • Press [File Name] to place the documents in alphabetical order. •...
Page 236 Storing a Document When you want to add your originals to stored documents and send them all at once, press [Original n Stored File] or [Stored file n Original]. When sending only stored documents, proceed to step When [Original n Stored File] is pressed, the machine sends the originals, and then stored files.
Page 237: Specifying Documents From [File List]
Sending a Stored File Specifying documents from [File List] Press [U] or [T] to display the documents to be sent. Select the file. Specifying documents by [User Name] Select [User Name]. Select the user name of the programmed document, and then press [OK]. To search by directly entering a user name, press [Manual Entry], and then enter the user name.
Page 238: Specifying Documents By [File Name]
Storing a Document Specifying documents by [File Name] Select [File Name]. Enter the name of the document to be sent, and then press [OK]. Forward matching is used when searching for a file name. Select the file to be sent. Displaying a preview Select the document you want to send.
Page 239: Printing Stored Documents
Sending a Stored File Check the preview. • Press [Zoom Out] or [Zoom In] to reduce or enlarge the preview image. • Press [←][→][↑][↓] to scroll the preview image. • Press [Switch] for “Display File” to display another selected file. •...
Page 240 Storing a Document Select the document to be printed. Press the Thumbnail key to switch the screen to thumbnail display. If you select a document with a password, enter the password, and then press [OK]. If the document does not have a password, proceed to step Press [Print File] or [Print 1st Page].
Page 241: Changing Stored Document Information
Sending a Stored File Note ❒ Only documents stored using the facsimile function can be printed. ❒ When printing originals that were not stored using the Mixed Original Siz- es function, paper sizes might differ according to whether printing is through the facsimile function or the Document Server.
Page 242 Storing a Document If you select a document for which a password is set, enter the password, and then press [OK]. When a selected file does not have a password, proceed to step Change the desired information of the stored document. Press the keys for the items you want to change.
Page 243: Changing A User Name
Sending a Stored File Changing a user name Press [Change User Name]. Press [Clear]. The user name is deleted. Enter the new user name, and then press [OK]. Press the title word keys to switch between titles. To set a non-programmed user name, press [Manual Entry], and then enter the name.
Page 244: Changing The File Name
Storing a Document Changing the file name Press [Change File Name]. Press [Backspace] or [Delete All], and then re-enter the file name. Press [OK]. Reference “Entering Text” About This Machine Changing the password Press [Change Password].
Page 245: Deleting A Stored Document
Sending a Stored File Enter a new password using the number keys, and then press [OK]. Enter the password again, and then press [OK]. Deleting a Stored Document Use this function to delete stored documents. Press [Select Stored File].
Page 246 Storing a Document Press [Manage / Delete File]. Select the document you want to delete. You can also delete multiple documents at once. Enter a password using the number keys, and then press [OK]. Press [Delete File]. Press [Yes]. If you do not want to delete the document, press [No]. Press [Exit].
Page 247: Fax Via Computer
6. Fax via Computer This section explains how to use this machine's facsimile function from a com- puter via a network. Sending Fax Documents from Computers You can send a document created with a Windows application from a computer connected to the machine to another fax machine. Connect computers to the machine via parallel port, LAN, IEEE 802.11b (wire- less LAN), or USB 2.0.
Page 248: Before Use
Fax via Computer Note ❒ It is recommended that you use a Web Image Monitor running under the same network environment as this machine. Otherwise, the Web browser may not open and an error may occur. Before Use To use these features, a LAN-Fax Driver must be installed on your computer. Use the LAN-Fax Driver included on the printer CD-ROM.
Page 249: Address Book
Sending Fax Documents from Computers ❖ Operating environment • Computer PC/AT compatible • Operating systems Microsoft Windows 2000/XP/Vista Microsoft Windows Server 2003/2003 R2 • Display VGA 640×480 pixels or more Note ❒ Before beginning installation, exit all other applications. Address Book Address Book helps you edit LAN-Fax transmission destinations.
Page 250: Installing Individual Applications
Fax via Computer Note ❒ If your operating system is Windows 2000/XP/Vista or Windows Server 2003/2003 R2, installing a printer driver using Auto Run requires Adminis- trator permissions. When you install LAN-Fax Driver using Auto Run, log on using an account that has Administrator permissions. Installing Individual Applications You need to install a LAN-Fax Driver on your computer before using the LAN-Fax functions.
Page 251: Setting Lan-Fax Driver Properties
Sending Fax Documents from Computers Setting LAN-Fax Driver Properties This section explains how to set properties required for using the LAN-Fax Driver. Note ❒ If your operating system is Windows 2000/XP/Vista, or Windows Server 2003/2003 R2, log on using an account that has Administrator rights. Setting print properties This section explains how to make settings such as paper size or resolution.
Page 252: Making Settings For Option Configuration
Fax via Computer Making settings for option configuration Make settings for optional units installed in this machine. On the [Start] menu, select [Control Panel]. Then select [Printers and Other Hard- ware], and then [Printers and Faxes]. In Windows 2000, point to [Settings] on the [Start] menu, and then click [Printers]. In Windows XP Professional or Windows Server 2003/2003 R2, select [Printers and Faxes] on the [Start] menu.
Page 253: Basic Transmission
Sending Fax Documents from Computers Basic Transmission This section explains how to send fax documents created using Windows applications. To send a fax, simply select [Print...] from the Windows application, then select [LAN-Fax M8] as the printer, and then specify a destination in the [LAN-Fax] dialog box. Open the application document you want to send or create a new document, and then perform the following procedure.
Page 254: P.244 "Specifying A Destination Using A Destination List
Fax via Computer Reference p.244 “Specifying a destination using a destination list” p.245 “Specifying a destination using Address Book” p.246 “Specifying a destination by directly entering a fax number, Internet Fax destination, or IP-Fax destination” p.247 “Specifying Options” p.250 “Confirming Transmission Results by E-mail” p.252 “Editing Address Book”...
Page 255: Specifying A Destination Using Address Book
Sending Fax Documents from Computers Specifying a destination using Address Book Important ❒ In order to use this method, you need to register destinations in the address list using Address Book. ❒ To use device address data as the LAN-Fax Driver destination table, you must convert the destinations registered on the machine to a CSV file and send that file to your computer.
Page 256: Specifying A Destination By Directly Entering A Fax Number, Internet Fax Destination, Or Ip-Fax Destination
Fax via Computer Specifying a destination by directly entering a fax number, Internet Fax destination, or IP-Fax destination Click the [Specify Destination] tab. The [Specify Destination] tab appears. Select the type of fax from the [Type:] dropdown menu. To send by standard fax or IP-Fax, select [Fax]. To send by Internet Fax, select [E-mail].
Page 257: Specifying Options
Sending Fax Documents from Computers Specifying Options You can specify the following transmission options when sending a fax. For details about transmission options, see the LAN-Fax Driver's Help. • Sending at specific time • Print Fax Header • Attach a Cover Sheet •...
Page 258: To Specify Two-Sided Printing
Fax via Computer To specify two-sided printing Click [Send Options]. The [Send Options] tab appears. Select the [2 sided printing] check box. To display preview Selecting the [Preview] check box allows you to check how the fax document will be output at the destination. Click [Send Options].
Page 259: To Store The Fax Document On The Document Server
Sending Fax Documents from Computers Enter a file name. You can also change the folder in this step. Click [Save]. The image file is saved in the specified folder. Note ❒ Single-page documents are saved as single TIFF files, and multiple-page documents are saved as multiple TIFF files.
Page 260: Confirming Transmission Results By E-Mail
Fax via Computer Confirming Transmission Results by E-mail After communicating in the LAN-Fax mode, this function transmits the commu- nication results with the computer by e-mail. When you have done [Send] or [Send & Print] using the LAN-Fax, and when the communication was successful, it transmits e-mail of the transmission result.
Page 261: Lan-Fax Result Report
Sending Fax Documents from Computers LAN-Fax Result Report This section explains the LAN-Fax Result Report. If “E-mail TX results” is set to “Notify”, if there be any insufficient configura- tions in the e-mail menu on this machine, or if “Auto Specify Sender Name” is set to “Off”, the LAN-Fax result notification e-mail is not transmitted, and the LAN-Fax Result Report is printed.
Page 262: Editing Address Book
Fax via Computer Reference p.247 “Specifying Options” p.248 “Saving as files” “Facsimile Features”, General Settings Guide Editing Address Book You can program and edit destinations in the address list using the Address Book. For details about the Address Book, see the LAN-Fax Driver's Help. Note ❒...
Page 263: Editing Programmed Destinations
Sending Fax Documents from Computers Note ❒ To program the contents of the destination list of this machine to the Ad- dress Book, select the [Use device address] check box, then enter the Desti- nation key's registration number in the [Device Address] field. ❒...
Page 264: Deleting Programmed Destinations
Fax via Computer Deleting programmed destinations On the [Start] menu, point to [All Programs], [LAN-Fax Utilities], and then click [Address Book]. The [Address Book] dialog box appears. If LAN-Fax Driver has already started up, click [Edit Address Book...]. Click [New/Browse...], and then select the CSV file containing the address list to be edited.
Page 265: Editing Fax Cover Sheets
Sending Fax Documents from Computers Editing Fax Cover Sheets LAN-Fax Cover Sheet Editor allows you to edit the format for fax cover sheets. Important ❒ It is necessary to create a cover sheet file before attaching a cover sheet to fax document using LAN-Fax Driver.
Page 266: Attaching A Created Cover Sheet
Fax via Computer Attaching a created cover sheet Use the following procedure to attach a created cover sheet file to a fax document. On the [File] menu, click [Print...]. Select [LAN-Fax M8] in the list, and then click [Print]. The [LAN-Fax] dialog box appears. Click [Edit Cover Sheet...].
Page 267: Managing Facsimile Functions Using Smartdevicemonitor For Admin
Sending Fax Documents from Computers Managing Facsimile Functions Using SmartDeviceMonitor for Admin You can check information about this machine's fax functions using a computer and save files on a computer using SmartDeviceMonitor for Admin. Note ❒ For details about SmartDeviceMonitor for Admin and its installation, see “Monitoring and Configuring the Printer”, Network Guide.
Page 268: Viewing Fax Information Using A Web Browser
Fax via Computer Viewing Fax Information Using a Web Browser You can view received fax documents and their lists or print these documents using a Web Image Monitor on a network computer. Important ❒ To use this function, the optional printer/scanner unit must be installed. Note ❒...
Page 269: Viewing, Printing, And Deleting Received Fax Documents Using A Web Image Monitor
Viewing Fax Information Using a Web Browser Viewing, Printing, and Deleting Received Fax Documents Using a Web Image Monitor Use the following procedure to view and/or print received fax documents using a Web Image Monitor. Viewing received fax documents using a Web browser Start a Web browser.
Page 270: Printing Fax Information Using A Web Browser
Fax via Computer Printing fax information using a Web browser Start a Web browser. Enter the machine's IPv4 address in the [Address] field. Click [Fax Received File] in the left pane. The list of received fax documents appears. Select the check box of the fax document to be printed. When viewing a list of the fax documents, you can select the thumbnail dis- play, icon display, or detail display.
Page 271: Programming Destination Information From Web Browser
Viewing Fax Information Using a Web Browser Programming Destination Information from Web Browser If the receiving machine is compliant with T.37 full mode Internet Fax, you can program the receiver's properties from Web Image Monitor. You can program the following properties: •...
Page 272: To Add New Receiver
Fax via Computer To add new receiver Follow these steps to use Web Image Monitor to add a new destination to the Address Book. Start the Web browser. Enter the IPv4 address of the machine you want to monitor after “http://” in the address field.
Page 273: Delivering Files Received By Fax
Delivering Files Received by Fax Delivering Files Received by Fax Documents received by the machine can be viewed on or downloaded to a com- puter using the network delivery server ScanRouter delivery software. This is a useful function, enabling you to view and store documents on your computer without printing them.
Page 274 Fax via Computer...
Page 275: Appendix
7. Appendix This section explains features and specifications of the facsimile function. Checking the Memory Status Use this function to display a summary of current memory usage. On the standby display you can check the percentage of free memory space. In addition, in [System Status] you can check the number of “Transmission Standby File(s)”, “Memory Lock File(s)”, and “RX Print Standby File(s)”.
Page 276: Programs
Appendix Programs If you regularly send documents to a particular destination or transmit using the same functions, you can save repetitive number keys operations by registering this information in a Keystroke Program. Programs can be recalled by just press- ing a programmed key. Registering and Changing Keystroke Programs The following procedure can be used to program a new Keystroke Program or overwrite an old one.
Page 277 Programs Press [Program]. When no programs are registered, proceed to step Select a program number in which “Not Programmed” is shown. If you make a mistake, press [Cancel] and select a program number again. When you change a Keystroke Program, press [Yes] after pressing the program number you want to change.
Page 278: Registering A Priority Function Using A Program
Appendix Reference p.121 “Sending at a Specific Time (Send Later)” p.276 “Maximum Values” “Entering Text”, About This Machine Registering a priority function using a program Set the functions registered in a program as priority functions, so you can have the machine select these functions right after the power is turned on or the {Clear Modes} key is pressed.
Page 279: Changing A Program Name
Programs Changing a program name Follow these steps to change a program name. Make sure that the machine is in facsimile mode and the standby display is shown. If the standby display is not shown, press the {Facsimile} key. Press the {Program} key. BFT020S Press [Change Name].
Page 280: Deleting A Program
Appendix Deleting a Program Follow these steps to delete an unnecessary program: Make sure that the machine is in facsimile mode and the standby display is shown. If the standby display is not shown, press the {Facsimile} key. Press the {Program} key. BFT020S Press [Delete].
Page 281: Using A Program
Programs Using a Program Follow these steps to recall and use a registered program: Make sure that the machine is in facsimile mode and the standby display is shown. If the standby display is not shown, press the {Facsimile} key. Place the original.
Page 282: Optional Equipment
Appendix Optional Equipment This section explains the functions of options. Expansion Memory (28MB: DIMM) This allows you to send fax documents at high resolution (Super Fine). This also allows you to receive fax documents at high resolution (Fine or Super Fine). If you require this option, consult your service representative.
Page 283: Specifications
Specifications Specifications ❖ Fax Transmission and Reception Standard Resolution 8 × 3.85 lines/mm, 200 × 100 dpi (Standard character), 8 × 7.7 lines/mm, 200 × 200 dpi (Detail character), 8 × 15.4 lines/mm (Fine character: optional), 16 × 15.4 lines/mm, 400 × 400 dpi (Super Fine character: optional) Transmission time G3: 3 seconds at 28,800 bps, Standard resolution (JBIG transmission: 2 seconds)
Page 284 Appendix IP-Fax transmission function Specify an IPv4 address and send faxes to an IP-Fax compati- ble fax through a network. Also capable of sending faxes to a G3 fax connected to a tele- phone line via a VoIP gateway. IP-Fax reception function Receive faxes sent from an IP-Fax compatible fax through a network.
Page 285: Specifications Required For The Internet Fax Destination Machines
Specifications Specifications Required for the Internet Fax Destination Machines This machine can communicate with Internet Fax machines that satisfy the fol- lowing specification requirements. When communicating with full mode compatible machines, you can take ad- vantage of higher specifications for coding, original size, and resolution. For de- tails about the specifications available in full mode, see “Internet Fax Transmission and Reception”...
Page 286: Maximum Values
Appendix Maximum Values The following list contains the maximum value for each item. Item Standard Expansion memory (Optional) Memory 4 MB 28 MB Number of documents you can store in memory for Memory Transmission Number of pages you can store in memory (using Approx.
Page 287 Maximum Values Item Standard Expansion memory (Optional) Number of characters you can enter for a pro- gram name Number of received documents you can store on the machine's hard disk Number of documents you can print at a time in [Print / Delete Stored Reception File] Number of documents you can delete at a time in [Print / Delete Stored Reception File]...
Page 288: Index
INDEX Canceling a Memory Transmission 180-degree rotation printing Canceling an Immediate Transmission 1st Sheet Canceling a transmission 2nd Sheet Canceling a transmission before the 2 Sided Original original is scanned 2 Sided Print Canceling a transmission before the 2 sided printing transmission is started Canceling a transmission of an Internet Fax...
Page 289 Combined Auto and Manual Density Communicating indicator Edit Cover Sheet... Communication Failure Report Edit Dest. Communication Page Count Editing Address Book Communication Result Report Editing fax cover sheets Compatible machines Editing programmed destinations Confidential File indicator E-mail Address Confidential File Report E-mail subject Confirming a transmission E-mail text...
Page 290 Making settings for option configuration G3 Auto Manage / Delete File Gatekeeper (VoIP gatekeeper) Managing facsimile functions using SmartDeviceMonitor for Admin Gateway (VoIP gateway) Manual Density General Settings Manual Dial Manual e-mail reception Manual E-mail RX H.323 Manual Entry H.323 Settings Manual Reception Having incoming documents printed on Manuals for this machine...
Page 291 Program Dest. Program Fax Information Page reduction Program key Page separation and length reduction Program Memory Lock ID Paper size and scanned area Programming a user name Paper Tray Programming destination information Parallel Memory Transmission from Web browser Parameter Setting Programming destinations in the Parameter Setting: Print List Address Book...
Page 292 Returning the machine to the SEP Code RX Result Report standby mode Setting an e-mail destination as a BCC Routing e-mail received via SMTP Setting LAN-Fax Driver properties Routing received documents Setting print properties Routing received documents with Setting priority trays SUB Code Setting the Original Orientation RTI - Own Name...
Page 293 Super Fine Switching between Memory and User Name Immediate Transmission User Text Switching the reception mode User Tools/Counter key Switching the titles in the Address Book Using a program Switch Reception Mode Using the Address Book to Switch RX Mode specify destinations Switch Title Using the Document Server...
Page 294 B819-7603...
Page 295 Trademarks ® ® ® ® ® Microsoft , Windows , Windows Server , Windows Vista , and Outlook are either registered trade- marks or trademarks of Microsoft Corporation in the United States and/or other countries. ® PowerPC is a trademark of International Business Machines Corporation in the United States, other countries, or both.
Page 296 EN USA B819-7603...

This manual is also suitable for:

Type 7500 Aficio mp 6000 s/p Aficio mp 7000 s/p Aficio mp 8000 s/p Aficio mp 7000 Aficio mp 8000

Ricoh Aficio MP 6000 Facsimile Reference Manual

Manuals for this Machine

Notice

Important Safety Instructions

How to Read this Manual

Reading the Display

Function List

About Data Security for Copying

1 Transmission

Transmission Modes

IP-Fax Functions

Internet Fax Functions

Placing Originals

Scan Settings

Changing the Line Port

Specifying a Destination

Programming Destinations in the Address Book

Searching for a Destination in the Address Book

On Hook Dial

Manual Dial

Sender Settings

Advanced Features

Canceling a Transmission

Confirming a Transmission

Checking the Storage Result (Memory Storage Report)

2 Other Transmission Features

Sending at a Specific Time (Send Later)

Requesting a Reception Notice

Setting an E-Mail Destination as a BCC

Confirming Transmission Results by E-Mail

Entering the Subject

Entering the Text

Transmission Options

3 Reception

Types of Reception

Reception Modes

Receiving Internet Fax Documents

Reception Functions

Printing Options

4 Changing/Confirming Communication Information

Changing the Settings of Files in Memory

Printing a File from Memory

Printing a List of Files in Memory (Print TX File List)

Resending a File

Checking the Transmission Result (Transmission File Status)

Checking the Reception Result (Reception File Status)

Print Journal

Printing/Deleting Received and Stored Documents (Print/Delete Stored Reception File)

Printing a File Received with Memory Lock

Personal Boxes

Information Boxes

5 Storing a Document

Sending a Stored File

6 Fax Via Computer

Sending Fax Documents from Computers

Viewing Fax Information Using a Web Browser

Delivering Files Received by Fax

7 Appendix

Checking the Memory Status

Programs

Optional Equipment

Specifications

Maximum Values

Index

Quick Links

Operating Instructions

Need help?

Questions and answers

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Summary of Contents for Ricoh Aficio MP 6000