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Lexmark 90P4000 Quick Reference Manual

Pro4000 series
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Pro4000 Series Quick Reference Guide
January 2012
www.lexmark.com

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  • Page 1 Pro4000 Series Quick Reference Guide January 2012 www.lexmark.com...

  • Page 2: Important Safety Information

    For warranty returns, call 1-800-395-4039. This patented printer is licensed for, and designed to work with, only genuine Lexmark inkjet cartridges for the life of the patented printer. You agree to: (1) use only genuine Lexmark inkjet cartridges with this...

  • Page 3: Table Of Contents

    Contents Contents Copying..................25 Tips for copying........................25 Important safety information............2 Making copies........................25 About your printer................5 Making a duplex (two‑sided) copy automatically...............25 Canceling copy jobs......................26 Finding information about the printer.................5 Minimizing your printer's environmental impact..............5 Scanning..................27 Printer models........................6 Tips for scanning.........................27 Printer features........................6 Scanning to a local computer.....................27 Setting up the printer......................6 Scanning to a flash drive or memory card................27...
  • Page 4 Contents Configuring Wi‑Fi Protected Setup manually..............42 Using shortcuts................43 What are shortcuts?......................43 Getting started........................43 Troubleshooting................45 Notices..................54 Edition notice........................54 Index....................55...

  • Page 5: About Your Printer

    Available on the installation software CD. • Return ink cartridges for reuse or recycling through the Lexmark Cartridge Collection Program. To Available on the installation software CD and on the Lexmark Support Web site at return an ink cartridge, go to www.lexmark.com/recycle. Follow the instructions to request a http://support.lexmark.com.

  • Page 6: Printer Models

    Setting up the printer • Use recycled paper. To read the Lexmark Environmental Sustainability Report, see www.lexmark.com/environment. Unpack the printer. Note: Your printer may not come with some of these programs or some of the functions of these programs, depending on the features of the printer that you purchased.
  • Page 7 If necessary, insert the correct language overlay until it clicks into place. driver. With a CD or DVD drive (Windows/Macintosh) Without a CD or DVD drive or for Linux Download the printer driver from www.lexmark.com. SD/M S/xD /MM C Pull the paper tray completely out of the printer.
  • Page 8 About your printer Move the paper guides to the sides. Load paper with the printable side facedown. Adjust the paper guides to rest against the left, right, and bottom edges of the paper. For legal‑size paper, extend the paper tray. Note: Make sure the paper is below the maximum fill line located on the edge of the paper tray.
  • Page 9 About your printer Insert the paper tray. Make sure the printer is on. SD/M S/xD /MM C SD /M S/ xD /M MC Using the printer control panel, press the up or down arrow button until the language you want is highlighted on the display, and then press Connect the power cord only.
  • Page 10 About your printer Set the country or region, and then press Set the time zone, and then press Country/Region Country/Region Time Zone Time Zone United States (UTC-05:00) Eastern Time (USA/Ca.. (UTC-06:00) Central Time (USA/Ca... Albania Algeria (UTC-07:00) Mountain Time (USA/C... Please choose a country or region and press OK Please choose a time zone and press OK Using the keypad on the printer control panel, set the date.
  • Page 11 SD /M S/ xD /M M Get my printer ready to scan directly to my computer Configure Lexmark SmartSolutions and standalone email Get my printer ready to send and receive faxes What will I be missing if I don’t do this now?

  • Page 12: Understanding The Parts Of The Printer

    About your printer Understanding the parts of the printer From the printer control panel, press to print an alignment page. SD/M S/xD /MM C Notes: SD/M S/xD /MM • The alignment page prints. • Do not remove the page until printing is finished. The alignment page may take a while to print. •...

  • Page 13: Using The Printer Control Panel

    About your printer Use the Use the Paper tray Load paper. LINE port Connect the printer to an active telephone line through a standard wall jack (RJ‑11), DSL filter, or VoIP adapter, or any other adapter that allows you to Exit bin Hold paper as it exits.
  • Page 14 About your printer Display View: • Printer status Note: The display is turned off in Sleep • Messages mode. • Menus Arrow buttons Navigate through menu items that appear on the display. Home Return to the home screen. Keypad In Copy mode or Photo mode: Enter the number of copies or prints you want to make.

  • Page 15: Using Memory Cards And Flash Drives

    About your printer Using a memory card or flash drive with the printer Insert a memory card into the card slot or a flash drive into the USB port. Start Start a job, depending on which mode is selected. Inserting a memory card Inserting a flash drive Cancel •...
  • Page 16 About your printer Follow the instructions on the printer display or select from available options. Notes: • If the printer does not recognize the memory device, then remove and reinsert it. • The printer reads only one memory device at a time.

  • Page 17: Ordering And Replacing Supplies

    Press the release tab, and then remove the used ink cartridge or cartridges. Licensed for a single use only. After use, return this cartridge to Lexmark for remanufacturing, refilling, or recycling. Available only on the Lexmark Web site at www.lexmark.com.

  • Page 18: Maintaining Ink Cartridges

    Ordering and replacing supplies Close the ink cartridge access door. Press the up or down arrow button to scroll to a cleaning option, and then press Wait until the printer is ready. Notes: • If Align Printer appears on the printer display, then touch Continue or press , depending on your printer model.

  • Page 19: Using The Printer Software

    Debian GNU/Linux 6.0 and 5.0 SUPPORT & DOWNLOADS > select your printer > select your operating system The printer driver for this operating system is available only at http://support.lexmark.com. Download the driver, and then install the printer software. Note: Information on additional operating system versions that are compatible with the printer may be Note: Updated printer software may be available at http://support.lexmark.com.

  • Page 20: Using The Macintosh Printer Software

    Abbyy Sprint OCR Scan a document and produce text that you can edit with a word‑processing program. From the Finder, navigate to: Lexmark Wireless Setup Utility • Set up the wireless printer on a wireless network. Applications > select your printer folder (referred to as Wireless Setup •...
  • Page 21 Double‑click the Web link that you want to visit. Customer Support Contact technical support. Lexmark Software Updates Download and install the latest printer software. Lexmark Online Visit the Lexmark Web site. Order Supplies Online Order ink or supplies. Printer Registration Register your printer. Visit Lexmark SmartSolutions •...

  • Page 22: Printing

    Printing Navigate to: Printing Layout tab > Print on Both Sides (Duplex) area > select Print on both sides Click OK to close any printer software dialogs. Printing a document Click OK or Print. To return to single-sided printing, repeat steps 1 and 2, and then navigate to: For Windows users Layout tab >...

  • Page 23: Printing Photos From A Memory Card Or Flash Drive

    Printing • For Short‑Edge binding, pages are bound along the short edge of the page (top edge for portrait, • Make sure the memory device contains document files that are supported by the printer. left edge for landscape). Insert a memory card or flash drive. When the printer detects the memory device, Memory Card Detected or Storage Device Portrait Landscape...

  • Page 24: Printing From A Mobile Device

    • For other Lexmark printers, your mobile device can send print jobs to your printer as long as the printer software and LexPrint Listener are installed on the computer where the printer is connected. Note: The application referred to as Rendezvous in Mac OS X version 10.2 is now called Bonjour by...

  • Page 25: Copying

    Copying Making copies Copying Load paper. Load an original document faceup into the ADF or facedown on the scanner glass. Scanner glass From the printer control panel, navigate to: > Copy > > Copies Press the left or right arrow button to select the number of copies. From the Copy menu screen, press the up or down arrow button to scroll to the option you want to set, and then press the left or right arrow button to scroll to the setting you want.

  • Page 26: Canceling Copy Jobs

    Copying • For short-edged binding, pages are bound along the short edge of the page (top edge for portrait orientation and left edge for landscape orientation). Press , and then follow the instructions on the display. Canceling copy jobs To cancel a copy job, press Scanning stops and the printer returns to the previous menu.

  • Page 27: Scanning

    Scanning From the printer control panel, navigate to: Scanning > Scan > > Computer > USB‑Connected Computer > The USB‑connected computer will receive the scan by default. Scanner glass Note: Make sure the scan software is installed on the destination computer. Press the up or down arrow button to scroll to the scan option you want to set, and then press the left or right arrow button to scroll to the setting you want.

  • Page 28: Scanning To A Pdf

    Scanning Scanning starts and the scan progress dialog appears. Click or Start. Save the document as a PDF. Click All Programs or Programs, and then select the printer program folder from the list. For Macintosh users Navigate to: Load an original document faceup into the ADF or facedown on the scanner glass. Printer Home >...

  • Page 29: E-Mailing

    E-mailing Navigate to: E-mailing Printer Home > select your printer > Settings > Set up the printer to e‑mail The E‑mail Setup Wizard opens. You can use your printer to send e-mail to one or more recipients without using a computer provided you have set up the scan to e-mail task through shortcuts.

  • Page 30: Setting Up The Printer To Fax

    Setting up the printer to fax To connect: Setting up the printer to fax Connect the cable from the wall jack to the port of the printer. CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up Tips for this setup: this product or make any electrical or cabling connections, such as the power supply cord or •...
  • Page 31 Setting up the printer to fax Connected to different wall jacks Setup 3: Printer is sharing the line with a telephone subscribed to voice mail service PHONE LINE To connect: Connect the cable from the wall jack to the port of the printer. Tips for this setup: •...
  • Page 32 Setting up the printer to fax When you answer the telephone and you hear fax tones, press *9* or the manual answer code on the Interference causes noise and static on the telephone, failed and poor quality faxes for the printer, and telephone to receive the fax.
  • Page 33 Setting up the printer to fax To connect: Scenario 4: Digital telephone service through a cable provider Connect one end of a telephone cable to the port of the printer. Setup 1: Printer is connected directly to a cable modem Connect the other end of the cable to the port labeled Phone Line 1 or Phone Port on the VoIP adapter.
  • Page 34 Setting up the printer to fax • If you need two phone ports for your devices but do not want to pay extra, then do not plug the printer Remove the protective plug from the port of the printer, and then connect the telephone to the into the second phone port.
  • Page 35 Setting up the printer to fax Notes: Connecting the printer to a non‑RJ‑11 wall jack • Do not remove the wrap plug from the port of the printer. • The printer may not come with an RJ-11 adapter in your country or region. If the additional device (telephone or answering machine) has an RJ-11 connector, then you can remove the wrap plug and connect the device to the port of the printer.
  • Page 36 Setting up the printer to fax Connecting the printer to a wall jack in Germany France Netherlands Switzerland The German wall jack has two kinds of ports. The N ports are for fax machines, modems, and answering Finland Norway United Kingdom machines.

  • Page 37: Step 2: Check The Dial Tone

    Setting up the printer to fax Connect the printer to any of the N ports. If you hear a dial tone, then the telephone line and the wall jack are working. Make sure the printer is properly connected to the telephone line While the printer is connected to a telephone line through the port on the back of the printer, plug an analog telephone into the...

  • Page 38: Step 5: Set The Number Of Rings

    Setting up the printer to fax Step 5: Set the number of rings Using the fax software If you are connecting the printer to a computer, then you can also create a contact list using the fax If you set Auto Answer to On in Step 4, then do the following. If you set Auto Answer to Off, then proceed software.

  • Page 39: Faxing

    Faxing Sending faxes using the computer Faxing For Windows users CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up With a document open, click File > Print. this product or make any electrical or cabling connections, such as the fax feature, power cord, or telephone, during a lightning storm.

  • Page 40: Receiving Faxes Automatically

    Faxing Receiving faxes automatically • Make sure that the telephone is plugged into the port on the back of the printer and that the printer is connected to the wall jack through the port. Make sure that Auto Answer is on: From the printer control panel, navigate to: >...

  • Page 41: Wireless Networking

    Wireless networking For Windows users Wireless networking Close all open software programs. Insert the installation software CD. Information you will need to set up the printer on a If the installation dialog does not appear after a minute, then launch the CD manually: wireless network Click , or click Start and then click Run.

  • Page 42: Configuring Wi-Fi Protected Setup Manually

    Wireless networking You can find these WPS logos on the side, back, or top of your access point. For more information on accessing the wireless settings and determining the WPS capability of your access point, see the documentation that came with the access point or contact your system support person. Configuring Wi‑Fi Protected Setup manually Note: Make sure your access point (wireless router) is Wi‑Fi Protected Setup (WPS) certified.

  • Page 43: Using Shortcuts

    Using shortcuts automatically sends the documents according to the selected settings. If he wants to send another copy Using shortcuts of the message, he simply enters the shortcut number again. Getting started What are shortcuts? During installation, a link will be provided for you to create shortcuts. If you were not able to create your A shortcut is a way to quickly accomplish printing, copying, scanning, e‑mailing, or faxing tasks with the shortcuts during installation, then you may create the shortcuts through your printer software.
  • Page 44 Using shortcuts Modifying or deleting a shortcut Launch the shortcuts page, and then select a shortcut. Do either of the following: • Make the necessary changes, and then click Save Changes. • Click Delete. Using shortcuts on the printer Make sure you have created a shortcut. From the printer control panel, navigate to: >...

  • Page 45: Troubleshooting

    If Troubleshooting does not solve your problem Incorrect language appears on the display Visit our Web site at http://support.lexmark.com to find the following: If the "Before you troubleshoot" checklist does not solve the problem, then try one or more of the •...
  • Page 46 Troubleshooting If your printer does not appear on the list, then try either of the following: HECK THE CONNECTION • For a USB-connected printer, remove and then reconnect the USB cable. Check the USB cable for any obvious damage. If the cable is damaged, then use a new one. •...

  • Page 47: Fax Troubleshooting

    Troubleshooting Load plain, unmarked paper. Cannot delete documents from the print queue From the printer control panel, navigate to: If you have jobs stuck in the print queue and cannot delete them to get other jobs to print, then the computer and printer may not be communicating.

  • Page 48: Fax Troubleshooting Checklist

    Troubleshooting • “Cannot receive faxes” on page 49 ECREASE THE TRANSMISSION SPEED OF THE FAX MODEM • “Cannot run the fax software” on page 49 The modem of the printer can transmit data at 33,600 bps. This is the maximum speed at which the printer can send and receive faxes.

  • Page 49: Wireless Network Troubleshooting

    Troubleshooting AKE SURE THAT YOU HAVE THE CORRECT MANUAL ANSWER CODE If the prefix is not correct, enter the correct prefix, and then press If you set the printer to receive faxes manually (Auto Answer Off), then you need to press the correct code when a fax comes in so that the printer can receive it.

  • Page 50: Cannot Print Over Wireless Network

    Troubleshooting Print a network setup page to verify the SSID the printer is using. The IP address appears as four sets of numbers separated by periods, such as 192.168.0.100. If you are not sure if your SSID is correct, then run the wireless setup again. For Macintosh users •...
  • Page 51 Troubleshooting If your access point is using WPA or WPA2 security, then the WPA passphrase should be: • If there are other computers or resources on your wireless network, then check to see if you can access them from your computer. •...
  • Page 52 Troubleshooting The SSID of the network that the computer is connected to is displayed in the Network Name menu. If you see this message, then wait a few seconds and then try to print again. The laptop and printer require a few seconds to power up again and reattach to the wireless network. Write down the SSID.
  • Page 53 Troubleshooting • Make sure your DHCP server, which may also be your wireless router, is working and is configured to assign IP addresses. If you are not sure how to do this, then refer to the manual that came with your wireless router.

  • Page 54: Notices

    For information on supplies and downloads, visit www.lexmark.com. This product complies with Part 68 of the FCC Rules. See the product online documentation for additional compliance information. If you don't have access to the Internet, you can contact Lexmark by mail: Lexmark International, Inc. Bldg 004-2/CSC...

  • Page 55: Index

    Index cannot run fax software 49 publications 5 Index cannot send faxes 48 Web site 5 emission notices 54 card reader light finding IP address of computer (Mac) 50 energy location 12 flash drive conserving 5 checking an unresponsive printer 45 inserting 15 Ethernet port Address Book 38...
  • Page 56 Index supported types 15 layout 13 tips 27 receiving faxes 39 memory card slot location 13 to a flash drive 27 scanning 27 location 12 using 13 to a local computer 27 sending faxes 39 minimum system requirements 19 Wi‑Fi indicator 15 to a memory card 27 Transmit Terminal Identification (TTI) models, printer 6...
  • Page 57 Index Web site finding 5 Windows installing printer on wireless network 41 Windows software Abbyy Sprint OCR 19 Phone Book 19 Printer Home 19 Printer Setup Utility 19 Printing Preferences 19 Product Update 19 Status Messenger 19 Status Monitor Center 19 Tools for Office 19 Wireless Setup Utility 19 wireless network...

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