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ScanSoft OMNIPAGE DIRECT 2 FOR WINDOWS Installation Manual

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Chapter 1
Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 1
Chapter 2
How to Scan Text. . . . . . . . . . . . . . . . . . . . . . . . . . p. 7
Chapter 3
Commands and Settings . . . . . . . . . . . . . . . . . . . . p. 13
OmniPage Direct
OmniPage Direct adds the power of OCR directly to any Windows word-
processing, spreadsheet, or communications program. Working within
your application, you simply choose Scan text... in the File or Control
menu. Scanned text then appears in your document just as if you had
typed it yourself. Direct is virtually automatic: just point and click to
recognize a single paragraph or multiple pages.
Be sure your scanner is working with the manufacturer's scanning
software before you install Direct.
After running the SETUP software installation program within Windows,
creating a Windows swap file, and opening Direct, the Scan text...
command will appear in the File or Control menu of your Windows
application.
Scanning text is as easy as pulling down the File or Control menu and
choosing Scan text.... The Scan text dialog box lets you scan immediately
or set options for special features such as recognizing parts of a page or
different languages.
This tutorial guides you through the simplest scan and also explains how
to use the Partial Page features.
This chapter explains every command and setting within Direct. Topics
are listed alphabetically.

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Summary of Contents for ScanSoft OMNIPAGE DIRECT 2 FOR WINDOWS

  • Page 1 OmniPage Direct OmniPage Direct adds the power of OCR directly to any Windows word- processing, spreadsheet, or communications program. Working within your application, you simply choose Scan text... in the File or Control menu. Scanned text then appears in your document just as if you had typed it yourself.
  • Page 2 Chapter 4 How to Improve Performance ....p. 31 This chapter tells you the tricks for speeding up Direct and for improving text-recognition accuracy. It explains how to recognize text from poor- quality documents such as multiple-generation copies and newspaper pages.

  • Page 3: Installation

    Chapter 1 Installation This chapter describes how to install Direct and set it up to work with your applications. The chapter has six sections: • System Requirements • Software Installation • How to Create a Windows Swap File (Virtual Memory) •...

  • Page 4: System Requirements

    System Requirements System Requirements ’ To run Direct, you ll need the following system: ’ • 386 or higher computer. • A Caere-supported scanner installed and working with your sys- tem. See Chapter 5, Technical Information. • 14MB available hard-disk space. •...

  • Page 5: Software Installation

    Software Installation Software Installation Please install Direct from the program disks. Do not install from copies. To install Direct software: Start Windows and open the Program Manager window. Insert Direct disk #1 in your computer. Choose Run in the Program Manager File menu. The Run dialog box appears.
  • Page 6 How to Create a Windows Swap File (Virtual Memory) How to Create a Windows Swap File (Virtual Memory) To run Direct, you need at least 8MB of free disk space set up as a Windows swap file (virtual memory). For best performance, use a Permanent rather than a Temporary swap file and make it as large as possible.
  • Page 7 Using WordPerfect 10 Click Yes in the dialog box that asks if you are sure you want to make changes. 11 Click Restart Windows to restart immediately. Do not press Ctrl-Alt-Del to restart. Using WordPerfect If you are using pre-6.0 versions of WordPerfect, you must modify the Direct setting.ini file.

  • Page 8: Special Topics

    Upgrading to Other Caere Products Upgrading to Other Caere Products If you upgrade to another Caere product such as OmniPage Professional and your scanner is not listed in the Select Scanner dialog box, follow these procedures: Install your new Caere application. Copy the following files from your OmniPage Direct directory to the new Caere product directory: *.chw (any file with the extension .chw)
  • Page 9 Chapter 2 How to Scan Text This chapter guides you through the basic steps of using Direct to scan and recognize text. We assume you have installed Direct according to the instructions in Chapter 1 and that you know how to work in the Microsoft Windows environment.

  • Page 10: Open Your Application

    Step 1 Open Direct Step 1 Open Direct Open the Direct program to add the Scan Text... menu item to your application’s File or Control menu. Double-click the Direct icon in the Windows Program Manager. Unless you have changed your Windows setup, the icon should be in the Caere Applications program group box.
  • Page 11 Step 4 Adjust Settings and Click Scan Step 4 Adjust Settings and Click Scan A dialog box appears after you choose Scan Text..Direct is designed to automatically determine the best way to scan a page. You can simply click Scan and the default settings will accommodate most scanning situations.
  • Page 12 Step 5 Select Parts of a Page Step 5 Select Parts of a Page If you highlighted Partial Page, an image of your page and a set of tools will appear after the page is scanned. The tools let you draw zones around parts of the page, order the zones for recognition, and zoom in or out.
  • Page 13 Step 5 Select Parts of a Page A number appears in each zone indicating the order in which the zone will be recognized. You may draw up to 99 separate zones. Click on the Order zones tool (the # symbol) to change the order in which the zones will be recognized.
  • Page 14 Step 5 Select Parts of a Page 12 How to Scan Text...

  • Page 15: Commands And Settings

    Chapter 3 Commands and Settings This chapter explains how to use Direct commands and settings. It is organized alphabetically. Settings within a Direct list box are explained under the title of the list box. For example, you can find descriptions of Letter and Legal page-size settings under the Size heading.
  • Page 16 Automatically Launch Direct Recognition is faster with this option turned off. If you scan high-quality documents with crisp, black letters printed on white paper, deselect Auto Intensity and use the manual Brightness control. Automatically Launch Direct Select this if you want Direct to automatically start up whenever you open the Windows program.
  • Page 17 <CR> at End of Line If a page has thin, broken characters, move the brightness slide toward Darken. If a page has thick, run-together characters or if it is printed on porous paper such as newsprint, or if it is printed on glossy paper, move the brightness slide toward Lighten.

  • Page 18: Document Type

    Dictionary Dictionary Select a dictionary for use in spell checking and with the Language Analyst. The dictionary should correspond to the language of the document you’re scanning. The American-English dictionary is named useng.ndx; the British-English dictionary is named ukeng.ndx. Foreign-language dictionaries are available from your local Caere dealer or by calling Caere at (800) 535-SCAN or (408) 395-5733.

  • Page 19: Hardware Options

    Hardware Options Hardware Options With some scanner installations, you’ll need to type information about your scanner’s port address, speed, or other parameters. If the Hardware Options section of the Scanners dialog box is gray, you don’t have to do anything. If Hardware Options is not gray, check your scanner’s documentation for details on how to determine your scanner’s port address and other parameters.
  • Page 20 Languages Languages Select this to choose one or more languages for text recognition. Direct will recognize additional characters (such as circumflexes, umlauts, etc.) unique to a particular language. You may select more than one language by clicking on different selections; however, for faster recognition, select only the minimum number of languages you need.
  • Page 21 Options Options Click this to display the Options dialog box. This dialog box lets you indicate the size page you're scanning, the column structure, the type of characters printed on your page, and other options. Usually, you won't need to use these advanced features; Direct will automatically handle most of your documents.

  • Page 22: Page Layout

    Page Layout Flipped Select this if a portrait-oriented page is placed upside down in the scanner. Flipscape Select this if a landscape-oriented page is placed upside down in the scanner. Portrait Landscape orientation orientation If Portrait, Landscape, Flipped, or Flipscape are selected, Direct will not automatically flip an image if text-recognition accuracy is very poor.
  • Page 23 Partial Page Single column/Tables Select this when there is one column on a page, as with correspondence, or when scanning a table, financial form, or spreadsheet. Direct will treat the entire page as one column. It starts at the top of the page and moves to the bottom outlining page-wide text blocks.
  • Page 24 Partial Page If you highlight Partial Page, the zone window will appear after the scan. Zoom in Open the Stop recogni- Start Zoom out Options dia- tion and return recognition log box to this window Draw zones Stop recognition Rotate image °...
  • Page 25 Partial Page move the mouse. To move the entire zone, move the pointer inside the zone, hold down the mouse button, and move the mouse. Order zones Normally, zones are recognized in the order in which you select them. To change the order in which the zones will be recognized, click on the Order zones tool.

  • Page 26: Port Address

    Pause After Every Page Rotate Tools Click these tools if you placed a page wrongly in your scanner. You can rotate the image 180° or 90° clockwise or counter-clockwise. You don't need to replace the page in your scanner; Direct will recognize the text if it appears correctly oriented in the image window.

  • Page 27: Reject Character

    Reject Character To set up a word processor, spreadsheet, or other application to work with Direct, follow these steps: Launch the Direct program. Launch the application you want to register. Click once on the Direct icon at the bottom of the Windows Pro- gram Manager window.
  • Page 28 Scan Text These parameters are usually included at the end of the DEVICE=YOUR_SCANNER entry in your config.sys file. If you have a TWAIN-compliant scanner and a TWAIN data source dialog box appears when you use Direct, you must make sure that the settings in the TWAIN dialog box match those in the Direct Options dialog box.

  • Page 29: Single Page

    Settings Settings Select this to enable a hot-key and other preferences. Look up any of these settings in this section. They are arranged alphabetically. Single Page Highlight this icon if you are scanning a single page. Highlight Multiple Pages if you're scanning more than one page with an automatic document feeder or by changing pages in the scanner by hand.
  • Page 30 Spelling If Hardware Options is not gray, check your scanner's documentation for how to determine your scanner's port address and other parameters. These parameters are usually included at the end of the DEVICE=YOUR_SCANNER entry in your config.sys file. Spelling Choose this to select a user dictionary, set spell-checking options, and toggle the Language Analyst on and off.

  • Page 31: Word Processor

    Word Processor recognition to check spelling and replace unknown words with words that are most likely to be correct. Speed up Direct by deselecting Use Language Analyst. The Language Analyst improves recognition accuracy but increases the processing time. Word Processor Select this if the application you want to register deals mostly with text.
  • Page 32 Word Processor 30 Commands and Settings...

  • Page 33: How To Improve Performance

    Chapter 4 How to Improve Performance You can make Direct run faster and recognize text more accurately by learning how to use a few different settings. • Speed up Direct by de-selecting Auto Intensity and by manually adjusting other options instead of using the default Auto settings. •...

  • Page 34: Improving Speed

    Improving Speed Improving Speed Direct is designed to run automatically, making text recognition easy and effortless. However, the automatic features take longer to work. De- selecting Use Language Analyst, Auto Intensity, and manually setting other options will make Direct run much faster. Use Language Analyst The Language Analyst automatically performs word and character analysis during recognition to check spelling and replace unknown words...
  • Page 35 Improving Speed This command is available in the Settings dialog box: click the Direct icon and then choose Settings in the icon Control menu. Partial Page The Partial Page feature lets you draw selection boxes around just the parts of a page you want recognized. Using this feature, you don't need to wait while Direct recognizes unnecessary text.

  • Page 36: Improving Accuracy

    Improving Accuracy Improving Accuracy If you scan typeset, high-quality printed pages, you will probably find that Direct recognizes text perfectly: the text that appears in your word processor matches the text in the scanned page letter for letter. With lesser-quality pages, text-recognition accuracy will be poorer. These factors most affect text-recognition accuracy: •...
  • Page 37 Improving Accuracy The Brightness Setting The Brightness setting is your most powerful means to improve text- recognition accuracy. It is available in the Scan Text dialog box if you de- select Auto or Normal Intensity in the Options dialog box. Manually adjusting the Brightness control allows for differences in paper and print quality for all kinds of pages: newsprint, glossy paper, thickly inked, etc.
  • Page 38 Improving Accuracy For example, if you select Auto Intensity in the Direct Options dialog box, you must have Grayscale selected in the TWAIN dialog. The Size: area setting in the Direct Options dialog must be as large or larger than the scanning area setting in the TWAIN dialog.

  • Page 39: Scanner Glass Clarity

    Improving Accuracy The following figure shows how well-formed characters appear in the Character Window. No special brightness adjustment is needed. The following figure shows how thin, broken characters appear in the Character Window. Try adjusting the Brightness control toward Darken. The following figure shows how thick, run-together characters appear in the Character Window.

  • Page 40: Paper Transparency

    Improving Accuracy Paper Transparency Some paper is thin enough that the scanner sees text printed on the opposite side of the scanned page. This is often the case with telephone- book pages. To correct this problem, put a black piece of paper behind the page between the page and the lid of the scanner.

  • Page 41: Technical Information

    Chapter 5 Technical Information Although Direct is designed to allow new users to get up and running quickly, problems sometimes occur. The information in this chapter is organized in five sections: • Supported Scanners • Installation Problems • Operation Problems •...

  • Page 42: Supported Scanners

    Supported Scanners Supported Scanners The following is a list of scanners that have been tested by Caere. Scanner Model Driver Version Scan Manager Abaton Scan 300/FB, 300SF SCN8.COM Rev. E SCMGR02.EXE Abaton Scan 300S, 300GS ABASCAN.SYS 2.01 SCMGR01.EXE Abaton Transcribe/300 TRANSCRB.SYS SCMGR01.EXE Agfa Focus I, II, and Color...
  • Page 43 Supported Scanners Microtek Scanners ScanMaker 600Z When using an automatic document feeder (ADF), Direct will prompt you to insert each page rather than scan until empty. To scan with the flatbed, please disconnect the ADF from the back of the scanner. ScanMaker IIhr If images scanned in grayscale mode with an ADF appear distorted, please contact Microtek and upgrade your scanner ROMs to version 1.2.
  • Page 44 Supported Scanners ;AUTO_BRI=1 determines whether or not grayscale ;scanning can be used with OmniPage. If you have a 256- ;grayscale scanner, this should be set at 1. If you ;have problems change it to 0. ;DISPLAY_PROGRESS=1 Use this if your data source does ;not have a progress indicator and SHOW_UI=0.
  • Page 45 Supported Scanners INVERT=0 AUTO_BRI=1 [Canon IX-4015] COMMENT=CANONIX4015,011 SHOW_UI=0 INVERT=1 AUTO_BRI=1 [Canon IX-3010] COMMENT=CANONIX3010,011 SHOW_UI=0 INVERT=1 AUTO_BRI=1 [Kofax Device] COMMENT=FUJITSU,010 SHOW_UI=0 INVERT=1 AUTO_BRI=0 [DeskScan II] COMMENT=ScanJet_Plus_IIp_IIc_IIcx,011 SHOW_UI=0 INVERT=1 AUTO_BRI=1 [Pentax IQ Scan] COMMENT=PENTAX_IQ_SCAN, 011 SHOW_UI=0 INVERT=1 AUTO_BRI=1 [NISCAN Page] COMMENT=NISCAN,111 SHOW_UI=1 INVERT=1 AUTO_BRI=1 [COMMENT]...
  • Page 46 Supported Scanners [Logitech PowerPage] INVERT=1 AUTO_BRI=0 DPI=1 DOCTYPE=0 ORIENT=3 44 Technical Information...

  • Page 47: Installation Problems

    Installation Problems Installation Problems An installation problem is often the result of an improper or incompatible system configuration. Sometimes, installation problems occur because of a bad disk or corrupted file. The following section details the most common installation problems. SETUP repeatedly requests the same disk. If the correct disk is in the disk drive, the disk is probably damaged.
  • Page 48 Installation Problems You receive garbage or nothing when you attempt text recognition AND when you select Partial Page you see vertical lines running through the document image or no image at all. The memory address for your scanner interface card is probably interfering with the memory address for your video display adaptor.

  • Page 49: Operation Problems

    Operation Problems Operation Problems Direct works but operates slowly and frequently accesses the hard disk drive. As a Windows application, Direct is able to take advantage of the Windows swap file when running low on memory. This may occur with a minimally configured system (only 4MB of RAM), if memory has become fragmented with use, or if other applications are running in the background.

  • Page 50: Error Messages

    Error Messages Error Messages Cannot paste. Be sure your application is the active window when you press the hot key. You may have tried to start a scan while the Program Manager or other Windows utility was the active Windows application. Click on your word- processing or spreadsheet application window to make it the active window.
  • Page 51 Error Messages Please enter an Auto Unload number from 0 - 99. The field (n) for the Auto Unload OCR after n minutes of inactivity setting must be a number from 0 to 99. 0 indicates that OCR will always stay loaded.

  • Page 52: Caere Product Support

    Caere Product Support Caere Product Support Product support is available if you need help. However, please check the index or table of contents to find the information you need in this manual – you may be able to save yourself a phone call. Dial-up Services Product support and information are available through the following services:...

  • Page 53: International Support

    Caere Product Support • The amount of free conventional memory available. • A listing of the autoexec.bat file. • A listing of the config.sys file. • The size and location of your Windows swap file. • The make and model of your computer system and peripheral devices (printers, monitors, etc.).
  • Page 54 Caere Product Support 52 Technical Information...

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