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ScanSoft WORKING WITH PAPERPORT 6.1 AND PAPERPORT DELUXE 6.1 FOR WINDOWS Manual

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Working with PaperPort and
®
PaperPort Deluxe
®
F O R W I N D O W S

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Summary of Contents for ScanSoft WORKING WITH PAPERPORT 6.1 AND PAPERPORT DELUXE 6.1 FOR WINDOWS

  • Page 1 Working with PaperPort and ® PaperPort Deluxe ® F O R W I N D O W S...
  • Page 2 C O P Y R I G H T I N F O R M A T I O N PaperPort 6.1 Software for Windows. Copyright ©1999 ScanSoft, Inc. All rights reserved. Reproduction, adaptation, or translation without prior written permission is prohibited, except as allowed under the copyright laws. FormTyper, MicroChrome, PaperEnable, PaperPort, PaperPort Deluxe, PaperPort Links, PaperPortation, SimpleSearch, SharpPage, Visioneer Pro OCR 100, TextBridge, and the PaperPort logo are registered trademarks of ScanSoft, Inc.

  • Page 3: Table Of Contents

    T A B L E O F C O N T E N T S Viewing items in Desktop View ......2 Viewing an item in Page View .
  • Page 4 ABLE OF ONTENTS...
  • Page 5 Working with PaperPort and PaperPort Deluxe This guide shows you how to use some of the PaperPort and PaperPort Deluxe software features to view items, create stacks, send items electronically to PaperPort Links, add annotations, file items in folders, capture Web pages (PaperPort Deluxe only), and edit color images. The examples in this guide usually represent the PaperPort Deluxe software.

  • Page 6: Viewing Items In Desktop View

    ORKING WITH APER ORT AND APER ELUXE IEWING ITEMS IN ESKTOP PaperPort provides several ways to view items: Desktop View displays a thumbnail, a small graphic that represents each item in a folder. You can see PaperPort items (max files) and non-PaperPort items (items created using other applications, such as Microsoft Word).

  • Page 7: Viewing An Item In

    IEWING AN ITEM IN IEWING AN ITEM IN The Desktop View and Page View are separate applications that you can run individually or at the same time. Page View displays a close-up view of one page so that it is readable on the screen. In Page View, you can view PaperPort items.
  • Page 8 ORKING WITH APER ORT AND APER ELUXE The Command Bar has shortcuts for menu commands. The Annotation toolbar has tools for adding notes, highlighting ar- eas, cutting and pasting a selection, adding a pic- ture, and so on. The status bar shows information about the current page.

  • Page 9: Viewing Items By Using The Application That Created Them

    IEWING ITEMS BY USING THE APPLICATION THAT CREATED THEM IEWING ITEMS BY USING THE APPLICATION THAT CREATED THEM From the Desktop View, you can start a non-PaperPort item’s application and use it to view the item. To view a non-PaperPort item in its application: •...
  • Page 10 ORKING WITH APER ORT AND APER ELUXE Drag the selected item Cover Letter Spring Vol 42 onto the PaperPort item on which you want to stack it. When the second item is highlighted, release the mouse button. The stack is created. Repeat Steps 1 through 3 until you finish Spring Vol 42...

  • Page 11: Moving Between Stacked

    OVING BETWEEN STACKED PAGES OVING BETWEEN STACKED PAGES In Desktop View, use the Page Navigator on a stack to move through a stack’s pages. You can also use the First Page, Last Page, Previous Page, and Next Page commands on the Page menu to move from page to page.
  • Page 12 ORKING WITH APER ORT AND APER ELUXE Note: You can change the link application preferences by choosing Link Preferences from the Edit menu. For more information, see the Help. After an item is displayed in Desktop View, you can send it as a fax, or as an attachment to an e-mail message, by using the Link Bar.
  • Page 13 AXING OR E MAILING AN ITEM When your fax software starts, send the scanned item as a fax. This example shows the Symantec WinFax PRO window for sending a fax. The window that appears on your computer will be for your fax software.

  • Page 14: Converting A Paperport Item To Text

    ORKING WITH APER ORT AND APER ELUXE ONVERTING A APER ORT ITEM TO TEXT A PaperPort item is an image. Even the text on a scanned item is simply a picture of the text, and you can’t edit it as you would text in a word- processing document.

  • Page 15: Filing Items In Folders

    ILING ITEMS IN FOLDERS When the conversion is complete, the word- processing application opens, and you can begin editing the text. ILING ITEMS IN FOLDERS Desktop View provides an easy-to-use filing system for organizing your items. The filing system consists of folders shown in the Folder View and items shown on the Desktop.

  • Page 16: Adding Folders To The Folder View (Paperport Deluxe Only)

    ORKING WITH APER ORT AND APER ELUXE The ScanSoft Documents folder and these subfolders are provided with PaperPort. The items of one of the folders appear on the Desktop. DDING OLDERS TO THE OLDER APER ELUXE ONLY Adding a folder to the Folder View lets you use PaperPort to see a folder and its items that are located on your hard disk or on another device connected to your computer.
  • Page 17 ILING ITEMS IN FOLDERS Note: When you first add a folder to the Folder View, choose Refresh Thumbnails from the View menu. To see the contents of a folder: In the Folder View, click a Folder or click the plus sign next to a folder if one appears.

  • Page 18: Filing Items In Folders By Using Desktop View

    ORKING WITH APER ORT AND APER ELUXE Note: If you place an item into PaperPort, such as by scanning or capturing a Web page (PaperPort Deluxe only), the item is placed in the location that is currently selected in Desktop View. For example, if the Articles folder is selected and its items appear in Desktop View, then a scanned item is placed in the Articles folder.

  • Page 19: Creating A New Folder

    ILING ITEMS IN FOLDERS REATING A NEW FOLDER By adding new folders, you can create a set of folders that work best for different items, such as bills, expenses, memos, or personal and business correspondence. You can use PaperPort to create subfolders for any of the folders shown in the Folder View.
  • Page 20 ORKING WITH APER ORT AND APER ELUXE To make changes in Windows Explorer: In Desktop View, click the Explorer button on the Command Bar. Windows Explorer appears. Use Windows Explorer to make changes to folders or items that appear in Desktop View.

  • Page 21: Capturing Web Pages (Paperport Deluxe Only)

    APTURING EB PAGES APER ELUXE ONLY APTURING EB PAGES APER ELUXE ONLY With Web Capture, you can easily add Web pages directly to the Desktop View and automatically update them the next time you connect to the Internet. For example, you can capture information about your favorite stocks and then automatically update the Web page to reflect the latest numbers.

  • Page 22: Annotating A Page

    ORKING WITH APER ORT AND APER ELUXE A message appears asking if you want to update the page or create a new one. To update your current capture, click Update Existing. The page is updated. To create another Web page capture, (leaving the originally captured Web page as is), click Create New.

  • Page 23: Adjusting Pictures

    DJUSTING PICTURES To add an annotation: In Page View, click the tool on the Annotation toolbar. Place the cursor on the page. Its shape will indicate the tool you selected. Depending on the tool you selected, click or drag the cursor to use the tool, such as to add a note.

  • Page 24: Adjusting A Picture Yourself

    ORKING WITH APER ORT AND APER ELUXE Tip: To adjust the brightness, contrast, color, or tint of a picture, use the Adjust Picture command or the Picture wizard. For more information, see the next section, “Adjusting a picture yourself ”. To improve a picture automatically: Display the picture in Page View.
  • Page 25 DJUSTING PICTURES Tip: To learn how to use Adjust Picture, click the Wizard icon on the Image Editing toolbar. The Picture wizard shows you step-by-step how to adjust the brightness, contrast, tint, and color. To adjust and enhance a picture yourself: Display the color picture in Page View.
  • Page 26 ORKING WITH APER ORT AND APER ELUXE To adjust the color: Select the Color option. Drag the slider to the left for more color or to the right for less color. PaperPort adjusts all eight sample pictures. To select the picture you like best: Click the picture that has the color you like best.

  • Page 27: Finding Items

    INDING TEMS INDING TEMS With PaperPort you can use the Find Item feature to locate items by name, date, or keywords. With PaperPort Deluxe, Find Item includes the powerful SimpleSearch feature which lets you find items based on the textual content. For example, if you remember only that the item included the word “California”...

  • Page 28: (Paperport Deluxe Only)

    ORKING WITH APER ORT AND APER ELUXE CANNING TO A LINK APPLICATION WITH IRECT APER ELUXE ONLY With ScanDirect, you can scan an item and send it to a linked application without starting PaperPort. ScanDirect is a control panel that runs in the background on your computer, and when minimized, the ScanDirect Control Panel icon appears on the Windows taskbar.

  • Page 29: Filling In Preprinted Forms With Formtyper

    ILLING IN PREPRINTED FORMS WITH YPER APER ELUXE ONLY Right-click the Photoshop icon and choose Preferences. The Link Preferences dialog box appears. Select the preferences and click OK. Click the Photoshop icon on the control panel. Click the button for scanning.
  • Page 30 ORKING WITH APER ORT AND APER ELUXE To fill in a form: Place a form in Desktop View, for example, such as by scanning the form. Select the form, and then click the FormTyper link. FormTyper analyzes the form to find its fields and opens the FormTyper window.

This manual is also suitable for:

Paperport 6.1Paperport deluxe

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