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ScanSoft PAPERPORT DELUXE 5.3 User Manual

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PaperPort Deluxe Software
User's Guide
F O R W I N D O W S

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Summary of Contents for ScanSoft SCANSOFT PAPERPORT DELUXE 5.3

  • Page 1 PaperPort Deluxe Software User’s Guide F O R W I N D O W S...
  • Page 2 C O P Y R I G H T I N F O R M A T I O N PaperPort 5.3 Software for Windows. Copyright ©1998 Visioneer, Inc. All rights reserved. Reproduction, adaptation, or translation without prior written permission is prohibited, except as allowed under the copyright laws. AnyPort, AutoFix, AutoLaunch, FormTyper, MicroChrome, PaperEnable, PaperLaunch, PaperPort, PaperPort Deluxe, PaperPort ix, PaperPort Links, PaperPort mx, PaperPort PowerBar, PaperPort vx, PaperPortation, PaperPort Strobe, PaperPort 3000, PaperPort 3100, PaperPort 3100B, PaperPort 6000, PaperPort 6000A, PaperPort 6000B, PaperPort 6100, ScanDirect, SimpleSearch, SharpPage, and Visioneer are trademarks of Visioneer, Inc.

  • Page 3: Table Of Contents

    T A B L E O F C O N T E N T S Chapter 1: Welcome to the PaperPort Software ....1 View Scanned Items Two Ways ......2 Improve Image Quality .
  • Page 4 ABLE OF ONTENTS Chapter 4: Stacking Items......27 Combining Items into Stacks ......27 Using Drag and Drop to Create Stacks .
  • Page 5 ABLE OF ONTENTS Chapter 9: Annotating a Page ......57 Using the Annotation Tools ......59 Pointer .
  • Page 6 ABLE OF ONTENTS Appendix A: PaperPort Viewer ......85 Index ..........87...

  • Page 7: Chapter 1: Welcome To The Paperport Software

    C H A P T E R 1 Welcome to the PaperPort Software Welcome to the PaperPort 5.3 Deluxe Software. This guide explains how to use the main features of your PaperPort software. In addition to this guide, you can get more information from a variety of sources, as shown in this figure.

  • Page 8: View Scanned Items Two Ways

    1: W HAPTER ELCOME TO THE APER OFTWARE NOTE: For Help, you should first install the PaperPort software on your computer. See the installation guide that you received with your scanner to install the software. This chapter of the User’s Guide provides a quick overview of PaperPort’s features.

  • Page 9: Improve Image Quality

    MPROVE MAGE UALITY MPROVE MAGE UALITY With the PaperPort 5.0 Deluxe Software, you can scan virtually any type of item, including color photographs, business cards with color logos, maps, memos, business letters, invoices, handwritten letters, and so on. PaperPort also has special features to improve the scanned images. For example, you can lighten underexposed color photographs that are too dark, sharpen fuzzy pictures, adjust the colors of color graphics and photographs, straighten pages scanned in crooked, remove “dirt spots”...

  • Page 10: Add Notes, Highlight Areas, And Mark Up A Page

    1: W HAPTER ELCOME TO THE APER OFTWARE OTES IGHLIGHT REAS With the annotation tools in Page View, you can add a note, highlight text, draw lines or arrows, circle information, or paste a picture or graphic from another application into a PaperPort item. The following figure shows a sample of how the tools can be used.

  • Page 11: Link To Many Other Applications

    INK TO THER PPLICATIONS A single page Stacks Link Bar INK TO THER PPLICATIONS PaperPort automatically recognizes many other applications on your computer and creates a “working link” to them. The Link Bar at the bottom of Desktop View shows icons of those linked applications. To use a link, drag an item onto one of the icons to start the application represented by the icon.
  • Page 12 1: W HAPTER ELCOME TO THE APER OFTWARE T AND If your computer has a fax modem and fax software, you can use the fax link to quickly send the item as a fax. The fax link is represented by a fax icon on the Link Bar at the bottom of Desktop View.

  • Page 13: Scan It And E-Mail It

    T AND T AND If you can send e-mail from your computer, you can send any scanned item as an e-mail attachment, including scanned pages, graphics, and photos. You can use either the e-mail link icon or a convenient Send command to attach an item to an e-mail message.

  • Page 14: Fill In A Preprinted Form

    1: W HAPTER ELCOME TO THE APER OFTWARE For example, if you want to scan an item and send it as a fax, click the fax icon on the ScanDirect Control Panel. As soon as the scanner finishes scanning the item, your fax software opens, and the item is ready to be sent.

  • Page 15: Scan To Get The Best Image

    CAN TO ET THE MAGE CAN TO ET THE MAGE With the PaperPort software, you select a setting that is best for scanning a particular type of item. For example, to scan a color photo select Storing Color Photos, or to scan a letter that you want to fax select Faxing, Filing, or Copying.

  • Page 16: Organize Items In Personal Folders

    1: W HAPTER ELCOME TO THE APER OFTWARE RGANIZE TEMS IN ERSONAL OLDERS PaperPort has an easy-to-use filing system for organizing your scanned items. The filing system consists of folders designed specifically to hold every item you scan. You can rename folders, create your own set, or even assign different colors, such as red for items that need immediate attention.

  • Page 17: Use Simplesearch To Find An Item

    IMPLE EARCH TO IND AN IMPLE EARCH TO IND AN The PaperPort software has a wide range of options for finding scanned items. In addition to the standard methods of searching for items by name, date, or keywords, a powerful PaperPort feature named SimpleSearch can find items based on the textual content.

  • Page 18: Import Items From Other Applications

    1: W HAPTER ELCOME TO THE APER OFTWARE MPORT TEMS FROM THER PPLICATIONS In addition to scanning items, you can bring items into PaperPort in several different ways: Print to the PaperPort Desktop from another application, such as Microsoft Excel. Print to the PaperPort Desktop from the Internet, so you can display images and text from Internet Web sites on the PaperPort Desktop.

  • Page 19: Right Mouse Button Shortcuts

    IGHT OUSE UTTON HORTCUTS IGHT OUSE UTTON HORTCUTS Many of the tools, buttons, and icons in PaperPort have right mouse button shortcuts. For example, select an item in Desktop View and click the right mouse button to display a menu for the item. You can choose commands from that menu instead of the menus in the menu bar.

  • Page 20: Chapter 2: Scanning Items

    C H A P T E R 2 Scanning Items The PaperPort software works with a variety of scanners. Depending on the scanner you’re using, you can scan small items, such as business cards, or larger items up to 30 inches (76.2 cm) long. Typical items include newspaper clippings, reports, magazine articles, brochures, letters, memos, receipts, canceled checks, business cards, and color photos.

  • Page 21: Scanning A Page

    2: S HAPTER CANNING TEMS CANNING A This section shows how to scan a page using a PaperPort Strobe scanner. If you are using the PaperPort software with another type of scanner, please see its user’s manual for instructions. To scan a page with the PaperPort Strobe scanner: Insert the page, face up, into the front slot of the...
  • Page 22 CANNING A HOTO OR USINESS CANNING A HOTO OR USINESS Because photographs and business cards are usually on heavier paper, you should set the scanner to feed the paper straight through the feed slot. In addition, the PaperPort software has special scan settings for reading the smaller print on business cards or for scanning photographs.
  • Page 23 2: S HAPTER CANNING TEMS Make sure the Scan Settings tab is selected. If you are scanning a photograph, select the option, Storing Color Photos. When scanning business cards, select Filing Business Cards. Click OK. Insert the photo, face up, into the front slot on the PaperPort scanner.

  • Page 24: Scanning A Photo Or Business Card

    CANNING A HOTO OR USINESS NOTE: Remember to reset the scan settings if you are scanning another type of item. The photograph Initially a newly scanned item will be named with the date it is scanned. To give the item a new title, see “Giving Titles to Items and Stacks” on page 29.

  • Page 25: Why You Don't Need To Save A Scanned Item

    2: S HAPTER CANNING TEMS ’ EED TO AVE A CANNED Every item scanned into PaperPort is automatically saved as soon as you scan it. As long as you don’t delete the item, you can “scan it and forget it” because the PaperPort software makes sure that the item is there when you need it.

  • Page 26: Chapter 3: Viewing Items

    C H A P T E R 3 Viewing Items Using PaperPort’s two views for displaying scanned items—Desktop View and Page View—you can see either the thumbnails of the items, or a full page that you can read. ESKTOP Desktop View shows thumbnails of scanned items and stacks of items. Use Desktop View to see the items on the PaperPort Desktop or in any folder.
  • Page 27 3: V HAPTER IEWING TEMS Command Bar—The buttons on the Command Bar are shortcuts for commands on the menus. For example, clicking the Settings button is the same as choosing Preferences from the Edit menu and then clicking the Scan Settings tab in the PaperPort Preferences dialog box. The Command Bar appears in both Desktop View and Page View.
  • Page 28 Page View shows one page at a time. Use Page View to get a close-up view of the item or to add comments to the page. Image Tool Bar Command Bar Annotation Tool Bar Status Bar Command Bar—The buttons on the Command Bar are shortcuts for commands on the menus.

  • Page 29: Desktop View

    3: V HAPTER IEWING TEMS WITCHING ETWEEN ESKTOP IEW AND While working with PaperPort, you’ll want to switch back and forth from Desktop View to Page View to work with a single page in Page View, or with the thumbnails in Desktop View. To view an item in Page View: Double-click the item you want to...

  • Page 30: Using The Command Bar In

    SING THE OMMAND AR IN Page. Switch from Desktop View to Page View. Settings. Display the PaperPort Preferences dialog box where you can set scan settings, customize the PaperPort Desktop and folders, choose options for importing and exporting files, calibrate the scanner, and change its hardware settings.
  • Page 31 3: V HAPTER IEWING TEMS Desktop. Switch from Page View to Desktop View. << Item. Displays the previous item on the PaperPort Desktop or in the currently open folder. Item >>. Displays the next item on the PaperPort Desktop or in the currently open folder.

  • Page 32: Chapter 4: Stacking Items

    C H A P T E R 4 Stacking Items Like many other busy people, you may sometimes put items on your desk without organizing them. When you finally do put them in order, you might stack the items by project, contact, or department. You use a method that helps you to quickly find the right stack.

  • Page 33: Using Drag And Drop To Create Stacks

    4: S HAPTER TACKING TEMS SING RAG AND ROP TO REATE TACKS In the Desktop Cover Letter Invoice View, select the item that you want to stack. This example shows stacking a Cover Letter on an Invoice. Drag the selected Cover Letter Invoice item onto the item...

  • Page 34: Selecting And Deselecting Items

    IVING ITLES TO TEMS AND TACKS ELECTING AND ESELECTING TEMS When stacking items, you need to select them. You can select one item at a time, or several items together. To select or deselect a single item: To select the item, click its thumbnail in Desktop View. A red (or dark) line around an item indicates that it is selected.
  • Page 35 4: S HAPTER TACKING TEMS The stack title is in boldface type. The page title is in normal type. As you flip through the pages, each page’s title appears. If you don’t want to see page titles with the stack titles, choose Per-Page Titles from the View menu to remove the checkmark from the command.

  • Page 36: Moving Between Stacked

    OVING ETWEEN TACKED AGES OVING ETWEEN TACKED AGES The Page Navigators are the buttons for flipping through the pages of a stack. You can also use the commands on the Page menu to move from page to page in a stack. To move between pages in a stack in Desktop View: Select the stack.

  • Page 37: Unstacking Items

    4: S HAPTER TACKING TEMS NSTACKING TEMS You can unstack pages in a stack if, for example, you want to move those pages to another stack, replace those pages with new ones, or delete them from the stack without disturbing the rest of the pages. You unstack pages in Desktop View.

  • Page 38: Tiling Items

    ILING TEMS ILING TEMS For smaller items, such as business cards and receipts, you can combine the items on the same page instead of stacking them as separate pages. This is called tiling items because the images are arranged on the page in a regular pattern like tiles on a floor.

  • Page 39: Chapter 5: Sending A Fax Or E-Mail Message

    C H A P T E R 5 Sending a Fax or E-Mail Message After an item has been scanned into PaperPort, you can send it as a fax or as an attachment to an e-mail message. You do not need to print the item first;...
  • Page 40 5: S HAPTER ENDING A AX OR ESSAGE ENDING A CANNED TEM AS A To send a scanned item as a fax, your computer will need: A fax modem Fax software To send a scanned item as a fax from Desktop View: Select the item to fax.

  • Page 41: Sending A Scanned Item As A Fax

    ENDING A CANNED TEM AS A When your fax software starts, send the scanned item as a fax. This sample shows the Delrina WinFax PRO window for sending a fax. The window that appears on your computer will be for your fax software.
  • Page 42 5: S HAPTER ENDING A AX OR ESSAGE To send a scanned item as a fax from Page View: Display the item in Page View that you want to fax. From the File menu, choose Links. Choose the name of your fax software.

  • Page 43: Sending A Scanned Item With An E-Mail Message

    ENDING A CANNED TEM WITH AN ESSAGE To send a scanned item as an e-mail attachment from Desktop View: Select the item to send. Drag the item onto the e-mail link icon on the Link Bar. You can also click the e-mail link icon.

  • Page 44: Getting Paperport Information On The Internet

    5: S HAPTER ENDING A AX OR ESSAGE NOTE: Instead of using the link icons from Desktop View, you can also choose Links from the File menu, and then choose the name of your e-mail or Internet e-mail software. The software opens, and you can send the item as an attachment to an e-mail message.

  • Page 45: Chapter 6: Using Scandirect

    C H A P T E R 6 Using ScanDirect ScanDirect is an application for scanning an item and sending it directly to another application without opening PaperPort first. For example, to scan an item and fax it right away, use ScanDirect. As soon as the item is scanned, your fax software starts and the item is ready to send.
  • Page 46 6: U HAPTER SING IRECT A ScanDirect shortcut also appears on your Windows desktop. You can double-click the shortcut to start ScanDirect. NOTE: If another open window hides the ScanDirect Control Panel, click the ScanDirect icon on the taskbar to bring the Control Panel to the front.

  • Page 47: Using Scandirect: An Example

    SING IRECT XAMPLE Scan Single Page—Click to scan a single page and send it to the selected application. Scan Multiple Pages—Click to scan several pages and send them to the selected application. Scroll Arrows—Click to see other icons. ScanDirect Icons—Click to select which application scanned items are sent to when scanned.
  • Page 48 6: U HAPTER SING IRECT Scan the first The scan preview page. A preview shows where the shows the page scanned items will being scanned. be sent. Insert the next In this example page. Delrina WinFax starts, and the If you’re scanning pages are ready to multiple pages, send.

  • Page 49: Chapter 7: Converting A Scanned Item To Text

    C H A P T E R 7 Converting a Scanned Item to Text A scanned item is an image. Even the text on a scanned item is simply a picture of the text, and you can’t edit it as you would text in a word processing document.
  • Page 50 7: C HAPTER ONVERTING A CANNED TEM TO The page is now a word processing document containing text that word processing applications can recognize. You can then edit the text as you normally would when word processing. The process is not always perfect. If the scanned item contains smudges or handwritten notes, the OCR application will try to analyze them but, of course, will not be able to come up with a suitable match.

  • Page 51: Converting An Item To Text

    ONVERTING AN TEM TO ONVERTING AN TEM TO To convert an item to text, you first scan it into PaperPort. You can use OCR to convert text from either Desktop View or Page View. NOTE: Text scanned in color cannot be converted using the OCR software.
  • Page 52 7: C HAPTER ONVERTING A CANNED TEM TO If the item is a stack, all pages are converted. To convert a single page of a stack, first use the Unstack1 button on the Command Bar to unstack the page, and then convert it. Instead of using the word processing link icon, you can also choose Links from the File menu, and then choose the name of your word processing software.
  • Page 53 ONVERTING AN TEM TO NOTE: PaperPort’s built-in Visioneer OCR software has an option to convert text to HTML format so that you can display the text on an Internet Web page. To convert an item to text from Page View: Display the item in Page View that you want to...

  • Page 54: Converting Part Of A Page To Text

    7: C HAPTER ONVERTING A CANNED TEM TO ONVERTING ART OF A AGE TO If a page includes graphics and you convert it, the OCR software will try to convert the graphics to text. The result will be a lot of unrecognized characters on the page because the software can’t match text characters with graphics.

  • Page 55: Converting A Scanned Spreadsheet

    ONVERTING A CANNED PREADSHEET Open the application where you want to paste the text and choose Paste from that application’s Edit menu. ONVERTING A CANNED PREADSHEET Converting a scanned spreadsheet is similar to converting a page of text. In most cases the spreadsheet retains it columnar format, and the spreadsheet application recognizes number characters as numbers if you want to update them.
  • Page 56 7: C HAPTER ONVERTING A CANNED TEM TO This sample shows Microsoft Excel as the spreadsheet application, but you can drag the spreadsheet onto any spreadsheet icon on the Link Bar. Instead of using the spreadsheet link icon, you can also choose Links from the File menu, and choose the name of a spreadsheet application.

  • Page 57: Chapter 8: Filling In Preprinted Forms With Formtyper

    C H A P T E R 8 Filling In Preprinted Forms with FormTyper Insurance forms, registration cards, coupons, and tax forms are examples of preprinted forms. They have fields that you need to fill in with data, such as name, address, and telephone number. In the past, you had to use a typewriter or a ballpoint pen to fill in the fields manually on preprinted forms.
  • Page 58 8: F HAPTER ILLING REPRINTED ORMS WITH YPER ILLING The following example shows a medical form on the PaperPort Desktop with fields to fill in. To fill in a form with FormTyper: Select the form. Drag the form onto the FormTyper link icon on the Link Bar.

  • Page 59: Filling In A Form

    ILLING TIP: Before dragging the form onto the FormTyper Link, switch to Page View and use the Enhance Lines tool to darken and straighten the form’s lines. The PaperPort FormTyper link identifies underlining of blank areas on a form as data fields to be filled in. Darkening and straightening the form’s lines with the Enhance Lines tool helps PaperPort find the fields with more accuracy.

  • Page 60: Formtyper Tools

    8: F HAPTER ILLING REPRINTED ORMS WITH YPER NOTE: Use the Save to PaperPort As command to save the filled-in form. The Save to PaperPort Desktop command overwrites the form. Use Save to PaperPort Desktop only if you don’t want to keep an original copy of the form.

  • Page 61: Chapter 9: Annotating A Page

    C H A P T E R 9 Annotating a Page To communicate well, you need to draw the reader’s attention to important information. When working with paper, you can highlight text with highlighter markers, add post-it notes, and circle text with a pen or pencil.
  • Page 62 9: A HAPTER NNOTATING A Here is an example of a page with some annotations. Selection. Select an area to copy, cut, paste, or crop. Note. Add a note, just like a post-it note. Arrow. Point to important information with a line or arrow. Highlight.

  • Page 63: Using The Annotation Tools

    SING THE NNOTATION OOLS SING THE NNOTATION OOLS The basic method of using the annotation tools is similar for each tool. To use an annotation tool: Click the tool on the Annotation Tool Bar. Place the cursor on the page. Its shape will indicate the tool you selected.

  • Page 64: Selection

    9: A HAPTER NNOTATING A To use the Pointer tool to move, resize, or edit an annotation: Click an annotation to select it. To move the annotation, put the pointer inside the selected area, and drag the annotation to a new place.
  • Page 65 SING THE NNOTATION OOLS To use the Selection tool: Drag to select an area of the page. Depending on what you want to do with the selection, choose a command from the Edit menu. To paste the selection to another document, open it, and choose Paste from the...

  • Page 66: Straighten Page

    9: A HAPTER NNOTATING A NOTE: Another copy and paste option is the Copy As Text command in the Edit menu. PaperPort converts the selection to text at the same time it copies the text to the Clipboard. TRAIGHTEN Use the Straighten Page tool to straighten a page, either horizontally or vertically, that was originally scanned in at an angle.

  • Page 67: Pan

    SING THE NNOTATION OOLS Use the Pan tool to scroll an image quickly, up, down, left, or right. To use the Pan tool: 1. Click the Pan tool. The pointer changes to a hand pointer. 2. Drag the mouse. The page image moves as you move the mouse. Use the Note tool to write a resizable note at any place on the page.

  • Page 68: Mark-Up

    9: A HAPTER NNOTATING A Use the Mark-Up tool to add a line of text to the page. To write a note with the Mark-Up tool: Click the page The Mark-Up tool is for typing a single line of text, like this. where you want Don’t press Enter to type a second line of text…...

  • Page 69: Arrow

    SING THE NNOTATION OOLS To change the line width of an existing line, select it, then choose Line Width from the Annotations menu and choose a new line width. To change the width for new lines that you want to draw, click the Freehand tool or Arrow tool, click the right mouse button and choose Line Width from the displayed menu, or choose Line Width from the Annotations menu and then choose a new width.
  • Page 70 9: A HAPTER NNOTATING A To add a picture with the Picture tool: Click the Picture tool, then click on the page where you want the picture to be located. The Open dialog box appears. Select Bitmap Files as the file type from the drop-down list.

  • Page 71: Displaying And Hiding Annotations

    ISPLAYING AND IDING NNOTATIONS ISPLAYING AND IDING NNOTATIONS You can display items on Page View with all of their annotations either visible or hidden. This feature is especially useful if you want to print or fax an item, but don’t want to include the annotations. To display or hide annotations: In Page View, choose Show...

  • Page 72: Printing Items

    9: A HAPTER NNOTATING A RINTING TEMS You can print any scanned item. If an item contains annotations that you don’t want to include when it’s printed, remember to turn off the annotations first. To print an item: Select the item. It can be a single item or a stack.

  • Page 73: Chapter 10: Editing Images

    C H A P T E R 1 0 Editing Images An original image may not be the exact color or sharpness that you want, even before it’s scanned. For example, an indoor snapshot of your family or household pet may have the “red eye” effect from the camera’s flash.
  • Page 74 10: E HAPTER DITING MAGES SING THE MAGE DITING OOLS The image editing tools are designed to improve images scanned in color, black-and-white, and grayscale. The tools available in Page View depend on the type of image. OTATE IGHT OR Use the Rotate tools to rotate an entire pages 90 degrees to the left or right.
  • Page 75 SING THE MAGE DITING OOLS ICTURE Use the AutoFix Picture tool to automatically enrich the quality of an image. The PaperPort software analyzes the image and improves its appearance as much as possible. Fuzzy images may become sharper, and underexposed (dark) or overexposed (lighter) photos may be darkened or lightened.
  • Page 76 10: E HAPTER DITING MAGES To use the Picture Wizard: Click the Picture Wizard button on the Command Bar. A series of dialog boxes walk you through the process to adjust This is the first Wizard dialog box. Click the picture Next to see the next dialog box.

  • Page 77: Using The Image Editing Tools

    SING THE MAGE DITING OOLS HARPEN ICTURE Use the Sharpen Picture tool to sharpen or blur a color picture. To sharpen or blur a color picture with the Sharpen Picture tool: Click the Sharpen Picture tool. The Sharpen Picture dialog box appears.

  • Page 78: Crop Page

    10: E HAPTER DITING MAGES TIP: Use the Zoom In button (on the Command Bar) before selecting the red area, and then select as small an area of the eye as possible. PaperPort removes the color red from the entire selected area.

  • Page 79: Invert Page

    SING THE MAGE DITING OOLS NVERT Use the Invert Page tool to reverse the colors of an image. This is particularly helpful for reading text on images with a dark background and light letters. To reverse images with the Invert tool: Click the Invert Page tool.

  • Page 80: Enhance Lines

    10: E HAPTER DITING MAGES NHANCE INES Use the Enhance Lines tool to automatically darken and straighten horizontal lines on a black-and-white scanned image, such as a table or preprinted form. Enhancing lines is particularly helpful prior to using the PaperPort FormTyper link to fill in scanned preprinted forms. To darken and straighten lines with the Enhance Lines tool: Click the Enhance Lines...

  • Page 81: Chapter 11: Filing Items In Folders

    C H A P T E R 1 1 Filing Items in Folders PaperPort’s filing system with folders is similar to the filing system that you use with Windows, except the PaperPort folders are only for items scanned or imported to the PaperPort Desktop. This chapter shows how to: Store items in folders Create new folders...

  • Page 82: Dragging And Dropping Items Into Folders

    11: F HAPTER ILING TEMS IN OLDERS The list of folders appears in Desktop View along the left side of the window. The list of folders NOTE: You can add other folders to the list, give them new titles, store folders within folders, and change their colors. RAGGING AND ROPPING TEMS INTO...

  • Page 83: Creating New Folders

    REATING OLDERS To drag and drop an item into a folder: Click an item(s) to select it. Drag the selected item into a folder. When the folder is highlighted, release the mouse button. You can also put the selected item into a folder using the Move to Folder or Copy to Folder commands in the Desktop menu.

  • Page 84: Giving Folders New Titles

    11: F HAPTER ILING TEMS IN OLDERS To add a folder to the main list of folders: Click PaperPort Desktop. From the File menu, choose New Folder. Type the new folder’s title, and then click OK. To add a folder within another folder, click the folder instead of the PaperPort Desktop.

  • Page 85: Dragging And Dropping Folders Into Folders

    RAGGING AND ROPPING OLDERS INTO OLDERS To give a folder a new title: Click a folder to select it. Click the folder’s title to see the text box for editing the title. Type the new title and press the Enter key or just click elsewhere on the PaperPort Desktop.

  • Page 86: Seeing The Contents Of Folders

    11: F HAPTER ILING TEMS IN OLDERS To drag and drop one folder into another: Click a folder to select it. Drag the selected folder onto another folder. When the folder is highlighted, release the mouse button. You can tell when a folder has other folders in it because a small plus sign appears next to a folder.
  • Page 87 SING IMPLE EARCH TO IND AN To see the items in a folder: Click a folder to see the items in it. You can also click the Browse button to see all the items in all the folders. SING IMPLE EARCH TO IND AN PaperPort’s SimpleSearch features help you find scanned items.
  • Page 88 11: F HAPTER ILING TEMS IN OLDERS In the SimpleSearch dialog box, you can: Click the Options tab to display several options for using SimpleSearch, including whether you want PaperPort to match the exact phrase you’re looking for or to find text that closely matches. Click the Update SimpleSearch button to read any items that haven’t been read yet.
  • Page 89 A P P E N D I X A PaperPort Viewer With PaperPort Viewer, you can share PaperPort items—including articles, letters, contracts, budgets, reports, and photos with others who do not own the PaperPort software. PaperPort Viewer lets others view and print PaperPort items.
  • Page 90 A: P PPENDIX APER IEWER...
  • Page 91 I N D E X color picture adjusting 71 as wallpaper 76 blurred 73 brightness and contrast 71 Actual Size button 26 clearer 71 Add to SimpleSearch command 84 removing red eye 73 Adjust Picture dialog box 72 reverse 75 Adjust Picture tool 71 scanning 71 Annotation Tool Bar 23, 59...
  • Page 92 NDEX FormTyper definition 8 e-mail link 6, 7, 35, 38, 39 enhance lines 76 Enhance Lines tool 55, 76 print a form 56 Excel 52 sample 54 Export command 20 tools 56 export item 12, 20 Freehand tool 64 Go To Page 31 link 6, 35, 36 with ScanDirect 43 fax, one page 33...
  • Page 93 NDEX Page View Command Bar 25 letter, signature on 60 convert text 49 line width 65 definition 2, 23 Line Widths command 65 fax item 38 lines, darken and straighten 55, 76 FormTyper 54 Link Bar 5–7, 21, 22, 68 switch to 24 link, creating manually 5 Pan tool 63...
  • Page 94 NDEX Scan Settings 9, 17, 18 ScanDirect Control Panel technical support 6, 40 about button 43 text definition 7, 35 convert a portion 50 fax an item 43 convert with OCR 7, 45, 47 help 43 paste converted 51 icon positions 43 text annotation, on forms 55 icons 42 text content, of item 83...

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