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ScanSoft WORKING WITH PAPERPORT 6.0 Manual

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Working with PaperPort
®
F O R W I N D O W S

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Summary of Contents for ScanSoft SCANSOFT WORKING WITH PAPERPORT 6.0

  • Page 1 Working with PaperPort ® F O R W I N D O W S...
  • Page 2 C O P Y R I G H T I N F O R M A T I O N PaperPort 6.0 ™ software for Windows. Copyright ©1998 Visioneer, Inc. All rights reserved. Reproduction, adaptation, or translation without prior written permission is prohibited, except as allowed under the copyright laws. AnyPort, AutoFix, AutoLaunch, Visioneer®...
  • Page 3 Working with PaperPort This guide shows you how to use some of the PaperPort software’s main features to view items, create stacks, send items electronically to PaperPort Links, add annotations, file items in folders, capture Web pages, and edit color images. While this brief guide is enough to get you started, Visioneer provides other information to help you use all of the PaperPort software’s features.

  • Page 4: Viewing Items In

    ORKING WITH APER IEWING ITEMS IN ESKTOP PaperPort provides several ways to view items: Desktop View displays a thumbnail, a small graphic that represents each item in a folder. You can see PaperPort items (max files) and non-PaperPort items (items created using other applications, such as Microsoft Word) located anywhere on your computer.

  • Page 5: Viewing An Item In

    IEWING AN ITEM IN IEWING AN ITEM IN The Desktop View and Page View are separate applications that you can run individually or at the same time. Page View displays a close-up view of one page so that it is readable on the screen. In Page View, you can view PaperPort items and items created using other applications.
  • Page 6 ORKING WITH APER The Command Bar has shortcuts for menu commands. The Annotation toolbar has tools for adding notes, highlighting areas, cutting and pasting a selection, adding a picture, and so on. The status bar shows information about the current page. The Image Editing toolbar has tools for editing an image, improving the quality, or adjusting the color.

  • Page 7: Creating Stacks

    IEWING ITEMS BY USING THE APPLICATION THAT CREATED THEM IEWING ITEMS BY USING THE APPLICATION THAT CREATED THEM From the Desktop View, you can start a non-PaperPort item’s application and use it to view the item. To view a non-PaperPort item in its application: •...
  • Page 8 ORKING WITH APER Drag the selected Cover Letter Spring Vol 42 item onto the PaperPort item on which you want to stack it. When the second item is highlighted, release the mouse button. Spring Vol 42 Cover Letter The stack is created.

  • Page 9: Faxing Or E - Mailing An Item

    OVING BETWEEN STACKED PAGES OVING BETWEEN STACKED PAGES In Desktop View, use the Page Navigator on a stack to move through a stack’s pages. You can also use the First Page, Last Page, Previous Page, and Next Page commands on the Page menu to move from page to page. To move between pages in a stack in Desktop View: Select the stack.
  • Page 10 ORKING WITH APER Note: You can change the link application preferences by choosing Link Preferences from the Edit menu. For more information, see the PaperPort User’s Guide and Help. After an item is displayed in Desktop View, you can send it as a fax, or as an attachment to an e-mail message, by using the Link Bar.
  • Page 11 AXING OR E MAILING AN ITEM When your fax software starts, send the scanned item as a fax. This example shows the Symantec WinFax PRO window for sending a fax. The window that appears on your computer will be for your fax software.

  • Page 12: Converting A Paper Port Item To Text

    ORKING WITH APER ONVERTING A APER ORT ITEM TO TEXT A PaperPort item is an image. Even the text on a scanned item is simply a picture of the text, and you can’t edit it as you would text in a word- processing document.

  • Page 13: Filing Items In Folders

    ILING ITEMS IN FOLDERS Note: This example shows the steps for using PaperPort’s built-in OCR software and sending the converted text directly to Word. If you have other OCR software installed on your computer, you can convert the item by dragging the item to the OCR application on the Link Bar.
  • Page 14 ORKING WITH APER With the PaperPort software, you can save items in separate folders similar to ordinary file folders, except that they are electronic. You can use folders to store and organize all your items. Although PaperPort has certain default folders, you can add new folders or change any folder’s title and color.
  • Page 15 ILING ITEMS IN FOLDERS DDING OLDERS TO THE OLDER Adding a folder to the Folder View lets you use PaperPort to see a folder and its items that are located on your hard disk or on another device connected to your computer. After you add a folder to the Folder View, you can view any of its folders or items in Desktop View.
  • Page 16 ORKING WITH APER To see the contents of a folder: In the Folder View, click a Folder or click the plus sign next to a folder if one appears. Any subfolders included in the folder appear in the Folder View. Items appear on the Desktop.

  • Page 17: Filing Items In Folders By Using Desktop View

    ILING ITEMS IN FOLDERS ILING ITEMS IN FOLDERS BY USING ESKTOP You can use the folders to store and organize different items. The easiest way to move an item into a folder is by dragging and dropping the item. You can file items one at a time, or you can file multiple selected items all at the same time.

  • Page 18: Using Windows Explorer To Manage Items

    ORKING WITH APER To add a folder: Click the location in which you want to add a folder. From the File menu, choose New, and then Folder. Type the new folder’s title. Select a color from the drop-down list, and then click OK.
  • Page 19 ILING ITEMS IN FOLDERS To make changes in Windows Explorer: In Desktop View, click the Explorer button on the Command Bar. Windows Explorer appears. Use Windows Explorer to make changes to folders or items that appear in Desktop View. For example, you can retitle a folder or drag and drop items into...
  • Page 20 ORKING WITH APER APTURING EB PAGES With PaperPort’s Web Capture, you can easily add Web pages directly to the Desktop View and automatically update them the next time you connect to the Internet. For example, you can capture information about your favorite stocks and then automatically update the Web page to reflect the latest numbers.
  • Page 21 APTURING EB PAGES To capture only the visible portion of a page, click the Web Capture icon in the Windows taskbar, and then choose Capture Visible Portion. The Web page is saved as a special PaperPort item identified by your browser’s application icon.
  • Page 22 ORKING WITH APER To update a captured Web page: Connect to the Internet. In Desktop View, double-click the Web page item. A view of the Web page as it currently exists on the Internet appears. To update the page, click the Web Capture icon, and then choose Capture Visible Portion...

  • Page 23: Annotating A Page

    NNOTATING A PAGE NNOTATING A PAGE With the annotation tools, you can add a note, highlight text, draw lines or arrows, circle information, or paste a picture into a PaperPort item (including Web page captures.) For example, you might add a note that tells you when the item needs to be processed and returned to the sender.

  • Page 24: Adjusting Pictures

    ORKING WITH APER DJUSTING PICTURES Whether you are photographing houses for sale, displaying the newest model car, or just storing your favorite photographs as PaperPort items, you can edit these color or grayscale pictures using PaperPort’s image- editing tools. The Image Editing toolbar contains all of the tools for adjusting color as well as grayscale images.

  • Page 25: Adjusting A Picture Yourself

    DJUSTING PICTURES To improve a picture automatically: Display the picture in Page View. Click the AutoFix Picture tool on the Image Editing toolbar, or choose AutoFix Picture from the Page menu. PaperPort begins adjusting the picture to improve its quality. Image Editing toolbar DJUSTING A PICTURE YOURSELF Sometimes you have a photograph that is too light or too dark, or whose...
  • Page 26 ORKING WITH APER Tip: To learn how to use Adjust Picture, click the Wizard icon on the Image Editing toolbar. The Picture wizard shows you step-by-step how to adjust the brightness, contrast, tint, and color. To adjust and enhance a picture yourself: Display the color picture in Page View.
  • Page 27 DJUSTING PICTURES To adjust the color: Select the Color option. Drag the slider to the left for more color or to the right for less color. PaperPort adjusts all eight sample pictures. To select the picture you like best: Click the picture that has the color you like best.
  • Page 28 ORKING WITH APER Tip: If you want to ensure that your original picture is unchanged, make a copy of the picture by using the Duplicate Item command before opening the Adjust Picture dialog box. SING IMPLE EARCH TO FIND ITEMS In addition to the standard methods of finding items by name, date, or keywords, a powerful PaperPort feature named SimpleSearch can find items based on the textual content.
  • Page 29 CANNING DIRECTLY TO A LINK APPLICATION WITH IRECT CANNING DIRECTLY TO A LINK APPLICATION WITH IRECT With ScanDirect, you can scan an item and send it to a linked application without starting PaperPort. ScanDirect is a control panel that runs in the background on your computer, and when minimized, the ScanDirect Control Panel icon appears on the Windows taskbar.
  • Page 30 ORKING WITH APER Right-click the Photoshop icon and choose Preferences. The Link Preferences dialog box appears. Select the preferences and click OK. Click the Photoshop icon on the control panel. Click the button for scanning. If you have a TWAIN scanner, the button looks like this.

  • Page 31: Filling In Preprinted Forms With Form Typer

    ILLING IN PREPRINTED FORMS WITH YPER ILLING IN PREPRINTED FORMS WITH YPER In the past, you had to use a typewriter or a ballpoint pen to fill in the fields manually on preprinted forms. With the Visioneer FormTyper application, you can enter data by using your computer and then print the form.
  • Page 32 ORKING WITH APER Begin typing data if the cursor is at the first field that you want to fill in. To type in any other field, click the field. To add another line to a field, press Enter. When you’re finished typing in a field, press the Tab key or the left or right arrow keys to...

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