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ScanSoft DRAGON NATURALLYSPEAKING 8 Manual

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Summary of Contents for ScanSoft DRAGON NATURALLYSPEAKING 8

  • Page 1 U S E R ’ S G U I D E...
  • Page 2 February 2005. Version 8 Professional, Medical, and Legal, Preferred, and Standard editions. This material may not include some last-minute technical changes and/or revisions to the software. Changes are periodically made to the information provided here. Future versions of this material will incorporate these changes. ScanSoft, Inc.

  • Page 5: Table Of Contents

    Contents C H A P T E R 1 Introduction 1 About this guide 2 What’s new in Version 8? 3 What should I expect from Dragon NaturallySpeaking? 4 C H A P T E R 2 Installation and Training 5 System requirements 5 Plugging in the microphone 6 Installing the software 6...
  • Page 6 Contents C H A P T E R 5 Correcting and Editing 41 Correcting mistakes 41 Selecting text by voice 45 Moving around in a document 48 Copying, cutting, and pasting text 50 Deleting text 50 Spelling as you dictate 52 Playing back your dictation (Preferred and higher) 54 Using text-to-speech 58 C H A P T E R 6...
  • Page 7 Contents Tools to improve your vocabulary 121 Training a word or command 130 Using the Performance Assistant C H A P T E R 1 1 Managing Users 133 Creating a new user Opening a user 134 Closing a user 135 Renaming a user 135 Deleting a user 135 Backing up and restoring a user 136...
  • Page 8 Data Options 189 A P P E N D I X A Version 8 File Structure 191 A P P E N D I X B MSI Installation Options 195 InstallShield (setup.exe) options 197 MSI options specific to NaturallySpeaking 199 I N D E X...

  • Page 9: Introduction

    C H A P T E R Introduction ragon NaturallySpeaking lets you talk to your computer instead of typing. As you talk, your words are transcribed onto your screen and into your documents or e-mail messages. Talking to a computer while it types what you say is called dictating. You can dictate into Microsoft Word, Corel WordPerfect...

  • Page 10: About This Guide

    Introduction About this guide This guide covers all editions of Dragon NaturallySpeaking. Most of the information presented in this guide is applicable to all the editions. Differences between the editions is noted in the text. Conventions used in this guide This guide contains many examples of words and phrases you can say when using Dragon NaturallySpeaking.

  • Page 11: What's New In Version 8

    Open User dialog box. Support for Palm OS®: Dictate into any device that supports the Palm OS® and have your recording transcribed by Dragon NaturallySpeaking 8 when you synchronize with your PC. This functionality is installed separately from Dragon NaturallySpeaking.

  • Page 12: What Should I Expect From Dragon Naturallyspeaking

    Introduction What should I expect from Dragon NaturallySpeaking? One reason to use Dragon NaturallySpeaking is to do your writing more quickly; creating letters, reports, and other documents by voice. Another is to reduce the stress associated with keyboarding. Or maybe you just like the idea of being able to lean back in your chair, put your feet up on the desk, and still get work done.

  • Page 13: Installation And Training

    C H A P T E R Installation and Training his chapter describes how to install, set up, and train Dragon Naturally Speaking. System requirements To run Dragon NaturallySpeaking, your system must meet the following requirements: Intel Pentium III 500MHz or greater (or equivalent AMD processor) ®...

  • Page 14: Plugging In The Microphone

    Installation and Training Multiple users on one computer Dragon NaturallySpeaking is licensed on a “per individual” basis. You are permitted to install the software on more than one computer (for example, on a desktop and a laptop computer, or on a work computer and a home computer), although you may not use the software concurrently on more than one computer, and you are permitted to create multiple voice profiles, so long as each voice profile is for you.
  • Page 15 Installation and Training NOTE You must have Administrator rights to install or uninstall Dragon NaturallySpeaking on Windows 2000 and Windows XP. For Windows 2000 and Windows XP Professional systems with limited user accounts (users with restricted privileges), if the administrator wants to create a Dragon NaturallySpeaking user for a limited user, the administrator must log on as the limited user.
  • Page 16 Installation and Training disk space. "Custom" lets you select which options and speech files to install and can greatly reduce the disk space required for installation. Click Next to continue. NOTE If you decide not to install some Dragon NaturallySpeaking components by selecting Custom installation, you can install them later by running the Setup program again and choosing Modify.

  • Page 17: Activating Dragon Naturallyspeaking

    Installation and Training (Upgrade only) If you are upgrading from Version 6 or 7, the Version 8 installation prompts you to upgrade your users. You may be prompted later to re-train some of your existing users. You can upgrade your V6 or V7 users at a later time by running the User Upgrade Wizard from the Open User dialog box once the product is installed.

  • Page 18: Creating A New User

    Installation and Training Click “Activate Now”. This displays the Activation Screen: Click Activate Automatically. Clicking Activate Automatically automatically activates the Dragon NaturallySpeaking and requires no further action from you. NOTE ScanSoft strongly recommends that activate automatically. If you choose “Activate Manually”, the activation process will direct you to the ScanSoft product activation web site where you will be prompted to complete several steps to activate Dragon Naturally Speaking.
  • Page 19 Installation and Training Creating a user To create a user, you must type a name in the Your Name field. The software automatically picks the best speech model and vocabulary settings for your system. For more information, see “About vocabularies and languages” below. Select your dictation source.

  • Page 20: Setting Up Your Microphone

    Installation and Training Setting up your microphone Click Next to have the New User Wizard lead you through setting up your microphone. Positioning your microphone The New User Wizard first explains how to position your microphone: Once you have correctly positioned the microphone, click Next to continue. Position the microphone Positioning the microphone is important.
  • Page 21 Installation and Training Using a handheld microphone (Preferred and Professional) Hold the microphone one to three inches from your mouth and a little off to the side. If the volume display on the DragonBar turns red, try holding the microphone slightly farther from your mouth. Using an array microphone (Professional and higher) Position the array between 18 and 30 inches from and pointed at your mouth.

  • Page 22: Training A New User

    Installation and Training Training a new user You must now train Dragon NaturallySpeaking to recognize your voice. NOTE For more information on training a mobile user, see “Using Portable Recorders (Preferred and Professional)” on page 151. A yellow arrow shows you where to start reading. To take breaks while you're training the program, click Pause.
  • Page 23 Installation and Training Choose a text to read aloud and click OK. You only need to read for about five minutes to train Dragon NaturallySpeaking to recognize your voice. You can take breaks during this training by clicking Pause. Don't worry if you make mistakes or laugh.

  • Page 24: Adapting To Your Writing Style

    Installation and Training Adapting to your writing style After adapting to your voice, the New User Wizard prompts you to adapt Dragon NaturallySpeaking to your writing style. Dragon NaturallySpeaking can analyze your writing style to increase your overall recognition accuracy during dictation. This tool scans documents in your My Documents directory.

  • Page 25: Starting To Dictate

    C H A P T E R Starting to Dictate ow that you’ve installed your software and completed training, you’re ready to dictate your first sentence. Starting Dragon NaturallySpeaking If Dragon NaturallySpeaking is not already running, you can start it by: Double-clicking the Dragon NaturallySpeaking icon.

  • Page 26: Starting To Dictate

    Starting to Dictate The button and the volume meter on the DragonBar change to show if the microphone is off or on. Shows that the microphone is off Shows that the microphone is on NOTE Once the microphone is off, you cannot turn it on again by voice. Sleeping and waking up To make Dragon NaturallySpeaking stop listening temporarily: Say "Go to Sleep"...
  • Page 27 Starting to Dictate The Results box displays a line that changes from yellow to green as you speak, indicating the volume of your dictation. NOTE When Dragon NaturallySpeaking recognizes what you said as a command, the Results box displays a bold blue border. You can also anchor the Results box permanently in one place.
  • Page 28 Starting to Dictate Dictating punctuation You can dictate punctuation at any time while you are using Dragon NaturallySpeaking, even when Natural Punctuation is enabled. Use the following list as a guide to dictating the most common punctuation marks. (For a complete list of punctuation, see the online help.) TO E N TE R SA Y ( US / C an ada ) SAY ( O t he r Di al ec t s )

  • Page 29: Getting Help

    Starting to Dictate To clear (deselect) your last selection, say "Unselect That." For information on correcting any mistakes, see Chapter 5, “Correcting and Editing.” Printing and saving your dictated text Printing From the File menu of your word processor, use the mouse to choose Print. Or say “Click File,”...

  • Page 30: Troubleshooting

    Starting to Dictate The contents of the Sample Commands window change depending upon what application is currently active. For example, when you switch between Microsoft Word and Microsoft Outlook, the contents of the Sample Commands window changes accordingly If you want to see additional commands that are available to you, click Command Browser at the top of the Sample Commands window.

  • Page 31: The Dragonbar

    Starting to Dictate The DragonBar The DragonBar gives you access to Dragon NaturallySpeaking functions and features. Change Microphone Menus Status Extras position The Sound menu and the Extras toolbar is available only in Preferred and higher editions. Microphone button and volume display When the microphone is on, the Volume Display shows the sound level.

  • Page 32: Using Quickstart

    Starting to Dictate Skip Back and Skip Forward Use these buttons to skip backward or forward one utterance. To Dragon NaturallySpeaking, an utterance is a group of words said together without pausing. The Extras menu items can be displayed in the main DragonBar. See “View options”...
  • Page 33 Starting to Dictate There are two ways to enable QuickStart: During installation. The final installation screen includes the option to enable QuickStart. From the Options dialog box. From the Tools menu on the DragonBar, click options and then click the Startup/Shutdown tab. To enable QuickStart, select “Launch in QuickStart mode on Windows startup.”...
  • Page 34 Samples of structured commands, select Programs>Dragon NaturallySpeaking 8.0>Sample Commands from the Start menu. Professional editions only. Tools, select Programs>Dragon NaturallySpeaking 8.0>Dragon NaturallySpeaking Tools from the Start menu. Professional editions only. Note: If you are upgrading from NaturallySpeaking V6 or V7.0 to NaturallySpeaking V8 the upgrade initially creates a dragon.log file in same location as the relocated \Data and \Users directories (see the...

  • Page 35: Working On Your Desktop

    C H A P T E R Working on your Desktop his chapter describes how to control almost everything on your computer with Dragon NaturallySpeaking voice commands. Programs, documents and folders Using voice commands, you can start programs and open documents and folders that appear in your Start menu or desktop.

  • Page 36: Switching Between Open Windows

    Working on your Desktop To open a document or folder from your Windows ® desktop, just say “Start” and then the name below the icon. For example, to open a folder named “Projects,” say “Start Projects.” Say “Start Projects” Switching between open windows You can switch between the windows you have open by saying “Switch to”...

  • Page 37: Selecting Buttons, Tabs, And Options

    Working on your Desktop Say the name of the menu you want to open (for example, say “File”). If the command does not work, try saying “Click” and then the name of the menu you want to open (for example, say “Click File”). Say “File or “Click File”...

  • Page 38: Selecting Icons On The Desktop

    Working on your Desktop You can select tabs by saying the name of the tab, alone or preceded by “Click.” In the dialog box pictured, you could say “Options” or “Click Options” to select the Options tab. You can also move between tabs by saying “Go to Next Tab” and “Go to Previous Tab.”...

  • Page 39: Resizing And Closing Windows

    Working on your Desktop You can also use voice commands for these actions. See “Marking and dragging objects” on page 38. Resizing and closing windows To resize and close windows, say “Click” and then one of the following window commands: S AY TH IS Click Minimize or Minimize the active window.

  • Page 40: Opening Lists And Making Selections

    Working on your Desktop Opening lists and making selections You can activate any list box by saying the list box name. To open a list box: Say the name of the list box you want to open. Say "Show Choices," "Drop List," or "Open List." The list box opens to show all the choices available in the list.
  • Page 41 Working on your Desktop David,” and so on) as you would if you were spelling something to another person over the phone. S AY T HE N Press any letter a–z or any international alphabet word alpha through zulu a as in Albert/Alice/alpha b as in Bill/Buffalo/bravo c as in Cathy/Carl/Charlie d as in David/daughter/delta...
  • Page 42 Working on your Desktop Capitalizing a letter You can capitalize a letter by saying “Press Cap” and then the letter. For example, to enter “28K” say “twenty eight” and then “Press Cap K” (or “Press Cap K for Karen”). Pressing numbers You can press numbers (0 to 9) by saying “Press”...
  • Page 43 Working on your Desktop S AY T HE N Keypad Plus (+) (turns the microphone on or off) Keypad Star (*) (opens the NaturallySpeaking menu on the DragonBar) Keypad Enter NOTE Num Lock must be on for the “Press Keypad” commands to work. You can say “Press Num Lock”...

  • Page 44: Moving The Mouse Pointer And Clicking The Mouse

    Working on your Desktop Moving the mouse pointer and clicking the mouse Dragon NaturallySpeaking provides hands-free mouse control with MouseGrid and the mouse motion voice commands. You can use these features to position the mouse pointer anywhere on the screen, click the mouse buttons, and drag objects— all by voice.
  • Page 45 Working on your Desktop Say a grid number from 1 to 9 to position the pointer in that numbered area. In this example, to position the pointer over the Recycle Bin, say “4.” A smaller MouseGrid will appear in the chosen grid square. Say “4”...
  • Page 46 Working on your Desktop When the pointer is over an icon or other object, you can use voice commands to click the mouse or mark and drag the object. Clicking the mouse You can click, double-click, left-click, and right-click the mouse buttons by voice. To click the mouse: Position the mouse pointer over the object you want to select (for example, say “MouseGrid 9 1”...
  • Page 47 Working on your Desktop Click the Speed button to choose how fast the mouse pointer moves when you use a mouse motion command. The mouse motion commands Here is a summary of the available mouse motion commands. S AY T HE N A T HEN A SP EED D IR E C TIO N ( O PTI ON AL )
  • Page 48 Working on your Desktop For example, to drag with the key held down, you could say “Shift Mouse Drag SHIFT Up.” To drag with the right key held down (the key on the right side of the keyboard), you could say “Right Alt Drag Mouse Upper Left.” Dragon NaturallySpeaking User’s Guide...

  • Page 49: Correcting And Editing

    C H A P T E R Correcting and Editing hen Dragon NaturallySpeaking types the wrong words, you should correct these mistakes. By giving the program the right word, you actually teach the program not to make the same mistakes again. Correcting mistakes requires some extra effort, but it saves you time in the long run by making Dragon NaturallySpeaking more accurate.
  • Page 50 Correcting and Editing If one of the alternatives is correct, press the Down Arrow key to highlight that choice and then press Enter to accept it. If no alternative is correct, just type or say the correct text. Continue until all the text is correct. Correcting text using voice commands Say "Select"...
  • Page 51 Correcting and Editing Using the Correction menu The Correction menu shows Dragon NaturallySpeaking’s best guess of the alternatives to the words you dictated and selected. In the following example, Dragon NaturallySpeaking heard the word “quick” as “clinic.” Say “Choose 2” to replace “clinic”...
  • Page 52 Correcting and Editing If you prefer not to see the Correction menu every time you select text by voice, you can turn it off. In the Options dialog box, click the Correction tab to display the Correction options, then clear the check box “‘Select’...

  • Page 53: Selecting Text By Voice

    Correcting and Editing If Natural Punctuation is turned on, when you select a phrase that has punctuation added by NaturallySpeaking, the choices will include punctuation changes. For example: NOTE When you select a word that has adjacent punctuation added by the Natural Punctuation feature, the selection will extend to include that punctuation.
  • Page 54 Correcting and Editing To replace the period or full stop with an exclamation mark, say “exclamation mark.” It is often easier for Dragon NaturallySpeaking to find the matching text if you select a short phrase rather than individual words. If you select some words that are already correct, just say them again along with the ones you want to change.
  • Page 55 Correcting and Editing With a little practice, you will develop the habit of dictating in a clear, steady voice, and the computer will understand you better. NOTE If you’re correcting more than one word, the words must all be in sequence (next to each other).

  • Page 56: Moving Around In A Document

    Correcting and Editing S A Y TH E N TH E N Forward Character Back 2...20 Characters Last Moving around in a document When you’re editing a document, you can move around in it by voice. After you place the insertion point where you want it, you can dictate more text, select text, copy and paste, or apply formatting.
  • Page 57 Correcting and Editing Placing the insertion point before or after a specific word You can place the insertion point before a specific word by saying “Insert Before” and then the word or words. You can place the insertion point after a word by saying “Insert After”...

  • Page 58: Copying, Cutting, And Pasting Text

    Correcting and Editing characters (up to 20). For example, you can say “Move Left 4 Characters” or “Move Back 6 Characters.” S A Y TH E N T HE N Move Right a Word or 1 Word Forward 2...20 Words Left a Character or 1 Character Back...
  • Page 59 Correcting and Editing Just say “Resume With” followed immediately by the word or words to which you want to return. Then, continue dictating. Any text after the new position of the insertion point will be replaced with your new dictation. NOTE When using the “Resume With”...

  • Page 60: Spelling As You Dictate

    Correcting and Editing S A Y T HE N T HE N Forward Line Back 2...20 Lines Last Deleting the next or previous word or character You can delete the next or previous word by saying “Delete Next Word” or “Delete Previous Word.”...
  • Page 61 Correcting and Editing If you say “Spell” by itself, without any letters after it, the Spell dialog box opens. You can then speak the letters and Dragon NaturallySpeaking will type them or you can correct any errors in the word you spelled. When spelling, you can say numbers and special characters as well as letters.

  • Page 62: Playing Back Your Dictation (Preferred And Higher)

    Correcting and Editing Playing back your dictation (Preferred and higher) Playback commands work in the DragonPad, Microsoft Word 97, 2000, 2002 and 2003, Corel WordPerfect 8 and 9, and Lotus Notes. Although Dragon NaturallySpeaking never makes a spelling mistake, the mistakes it does make can be challenging to find and fix.
  • Page 63 Correcting and Editing If dictation is not available, the Play Back button is dimmed (grayed out). When playback is not available, you may find text-to-speech useful for checking your work. See “Using text-to-speech” on page 58. Playing back dictation in a document To help you check your work for mistakes, you can play back a line, a paragraph, a selection, or the whole document.
  • Page 64 Correcting and Editing (It’s not possible to stop playback by voice, because the computer cannot hear speech input when it’s playing back dictation.) To skip backward or forward: You can skip backward or forward in your document by a few words by clicking the Skip Backward and Skip Forward buttons.
  • Page 65 Correcting and Editing Correcting with your user files You should use this correction technique if you regularly correct another person's text by voice and it is not important to maximize the author's recognition accuracy. When you use your user files, you can correct the dictation just as you would correct your own dictation, using any combination of voice commands and keyboard typing.

  • Page 66: Using Text-To-Speech

    Correcting and Editing Using text-to-speech Text-to-speech is available in Dragon NaturallySpeaking Preferred and higher editions. You can use text-to-speech to have text on your screen (not your current dictation) read aloud in a computer voice. For example, you can have a document that you (or someone else) dictated read back while you listen for mistakes and sections you may want to revise.
  • Page 67 Correcting and Editing You can control the speed, pitch, volume, and other text-to-speech settings. From the Tools menu, click Options>Text-to-Speech Tab Notes on correcting with another author’s user files This technique works if all work is done on a single computer. Consult your Dragon NaturallySpeaking reseller about ways to dictate on one computer and correct on another.
  • Page 68 Correcting and Editing Dragon NaturallySpeaking User’s Guide...

  • Page 69: Formatting

    C H A P T E R Formatting ou can bold text, change font sizes and styles, capitalize text, and apply other formatting by voice. Many Dragon NaturallySpeaking formatting commands work for text that is selected (highlighted) in your document. To select text by voice, say “Select” plus the words you want to select.
  • Page 70 Formatting When you’re dictating, you can capitalize words that aren’t automatically capitalized by saying “Cap” and then the word. For example, say “Cap zelda” to get “Zelda.” If saying “Cap <word>” doesn’t work, try say “Cap Next <word>.” To dictate the word “cap,” for example, in this sentence: “The company is putting a cap on salary increases,”...
  • Page 71 Formatting Dictating consecutive words in all capital letters When you want to dictate consecutive words in all capitals, you can turn all capitals on and then turn them off when you’ve finished. To dictate consecutive words in all capitals: Say “All Caps On” to turn all capitals on (like pressing the key).

  • Page 72: Formatting Text

    Formatting Formatting text You can use voice commands to specify any combination of font name, size, and style, in that order. These commands change text you dictate from then on or text you have selected. To set a new style for text you are about to dictate, use the “Set Font” and “Set Size” commands.
  • Page 73 Formatting Changing font style S AY TH E N Set Font Bold Italics Bold Italics Underline Strikeout Plain or Plain Text or Normal or Regular Changing a combination of font face, size, and style Say “Set Font” and then the attributes you want (listed in the previous sections). You can specify any combination of font face, size, and style, but you must specify these attributes in that order (font face, then size, then style).
  • Page 74 Formatting Bold, italics, and underlining You can apply formatting to text in your document by selecting it and then saying “Bold That,” “Italicize That,” or “Underline That.” You can also say “Strikeout That.” To add bold, italics, and underlining: Select the text you want to change. Say “Bold That,”...

  • Page 75: Working With Applications

    C H A P T E R Working with Applications his chapter describes using Dragon NaturallySpeaking with most popular e- mail programs, Microsoft Internet Explorer, Microsoft Word, and Microsoft ® ® ® Excel. For information on using Microsoft Powerpoint and Microsoft InfoPath, see the ®...
  • Page 76 Working with Applications The e-mail commands described in this chapter are designed to work in these four applications. To use them, make sure Dragon NaturallySpeaking and your e-mail application are both running. If you use a different e-mail program If you use an e-mail application that is not listed above, you can still compose, edit, and send e-mail using the global (use anywhere) commands described in “Working on your Desktop”...
  • Page 77 Working with Applications To navigate e-mail fields: S AY T HE N Go to or To Field Move to CC Field BCC Field Body Field First Field Last Field Next Field To dictate an e-mail message: Say “New Mail.” The new message opens on your screen. Say “Go to To Field.”...

  • Page 78: Working With Microsoft Internet Explorer

    Working with Applications Select a message and say “Reply to Mail” to create a new message addressed to the sender. To reply to everyone on the mailing list, say “Reply To All.” Then move to the Body Field and dictate your reply. Deleting mail You can delete the currently selected message by saying “Delete Mail.”...
  • Page 79 Working with Applications If Dragon NaturallySpeaking misunderstands your command and opens the wrong page, you can return to where you were by saying “Go Back.” To add a page to the Favorites menu: Go to the page you want to add to the Favorites menu. Say “Click Favorites”...
  • Page 80 Working with Applications Here’s a list of all the voice commands you can use to control the Microsoft ® Internet Explorer toolbar. ® SA Y Go To Address Move the insertion point to the Address box. Click Go or Go to the Web address in the Address box. Go There Go Back Go back to the previous Web page (same as clicking the Back...
  • Page 81 Working with Applications To click a text link: Say the text link (it must be visible on the screen). For example, to click the link Finance and Budget on the Web page pictured below, say “Finance and Budget.” An arrow appears briefly to indicate which link was selected and then the page opens.
  • Page 82 Working with Applications To click an image: When you say “Image” (or “Click Image”), Dragon NaturallySpeaking numbers all the images on the page like this Some Web pages, like this one, display text as graphic images. When you say “Image,” Dragon NaturallySpeaking numbers each image.
  • Page 83 Working with Applications Here is a table of commands you can use for clicking links, images, check boxes, lists, and buttons. S A Y Type Text or Edit Box Go to the first place on a Web page where you can enter text.

  • Page 84: Working With Microsoft Word

    Working with Applications You can also start automatic scrolling by saying “Start Scrolling Down” or “Start Scrolling Up.” Automatic scrolling is convenient when you want to read a Web page without using the mouse or keyboard. See the complete list of commands below: SA Y Go to Bottom Scroll to the end of the Web page.
  • Page 85 Working with Applications For more information. The Command Browser is described in more detail on page 103. Using other word processing programs Dragon NaturallySpeaking works with other popular word processing programs other than Microsoft Word, for example Corel WordPerfect. As with Microsoft Word, you should just try saying what you want to do; you can always say "Undo That."...
  • Page 86 Working with Applications Selecting text You can use the following voice commands to select text in Microsoft Word D O T HE FO LL OW I NG Select a word, line, or Move the insertion point to the word, line, or paragraph paragraph you want to select and say, "Select Word/Line/Paragraph."...
  • Page 87 Working with Applications SA Y Create and delete bullet points or Set the paragraph to Bulleted/Numbered list numbers Delete Bullets From the Document Unnumber the Selection Working with tables You can use the following voice commands to work with tables in Microsoft Word: D O T HE F O LL OW IN G Create a table Move the insertion point to the location where you...

  • Page 88: Working With Microsoft Excel (Preferred And Higher)

    Working with Applications Working with Microsoft Excel (Preferred and higher) Dragon NaturallySpeaking contains built-in commands for Microsoft Excel 2000, ® XP, and 2003. You can use Select-and-Say commands and built-in commands to enter and revise content and to navigate between cells in Microsoft Excel. For more information on using Select-and-Say, see “Selecting text by voice”...
  • Page 89 Working with Applications If you dictate into a cell, then type some characters, and dictate more text into that cell, Select-and-Say is available. If you type at the beginning of a cell and dictate some text or numbers, Select- and-Say is not available. Once you have edited a cell using any combination of typing and dictation, when you move back to that cell by voice, Select-and-Say is available in the entire cell.
  • Page 90 Working with Applications words should also work, such as saying “Make Row Height 5” in place of “Set Row Height 5” NOTE If the numbers you dictate are transcribed as words you can switch to Numbers Mode by saying “Numbers Mode On” or by choosing Numbers Mode from the Words menu on the DragonBar. C OM M A ND F UN C T ION Press F2, Edit Cell...

  • Page 91: Dictating Names, Numbers, Punctuation & Special Characters

    C H A P T E R Dictating Names, Numbers, Punctuation & Special Characters his chapter describes how to dictate numbers, punctuation, Web addresses, and a few other special items. For complete information on this topic, see the online help. NOTE If Dragon NaturallySpeaking is not formatting a word as you would like, you can change the formatting properties of the word by using the Word Properties dialog box.
  • Page 92 Dictating Names, Numbers, Punctuation & Special Characters TO E N TE R SA Y numeral one five numeral five seventeen twenty three one hundred seventy nine one seventy nine 5423 five thousand four hundred and twenty three 5,423 five [comma] four twenty three 12,537 twelve thousand five hundred and thirty seven 142,015...
  • Page 93 Dictating Names, Numbers, Punctuation & Special Characters These commands change the last number dictated or a selected number. S A Y TO C HA N GE Format That Number one to 1 first to 1st nineteenth to 19th 5 million to 5,000,000 five million to 5,000,000 eight dollars to $8 (US/Canada) seven pounds to £7 (Other Dialects)
  • Page 94 Dictating Names, Numbers, Punctuation & Special Characters Times of day Dictate the time of day the way you would normally say it. US/Canada: Dragon NaturallySpeaking automatically types the colon (:) if you say “a m” or “p m” when dictating the time. Say “o’clock” or “colon zero zero” to enter:00. TO E N TE R SA Y 8:30...
  • Page 95 Dictating Names, Numbers, Punctuation & Special Characters You don’t need to dictate hyphens for most phone numbers (numbers that are 7, 10, or 11 digits long). Dragon NaturallySpeaking will add them automatically. TO E N TE R S A Y 965-5200 nine six five fifty two hundred 617-965-5200...
  • Page 96 Dictating Names, Numbers, Punctuation & Special Characters If the denominator (bottom number in the fraction) is greater than 10, you can enter the fraction by saying “slash” or “over” between the two numbers. TO E N TE R SA Y 9/12 nine [slash] twelve or nine over twelve 5 3/56...
  • Page 97 Dictating Names, Numbers, Punctuation & Special Characters US ZIP Codes You can dictate US five-digit ZIP codes just as you dictate any group of numbers. When dictating nine-digit ZIP codes, you must say the hyphen. TO E N TE R S A Y 01886 oh one eight eight six...
  • Page 98 Dictating Names, Numbers, Punctuation & Special Characters Currency and coin You can dictate your own currency as you would normally say it. Currency in US/Canada (US English dialect) TO E N TE R SA Y $58.00 fifty eight dollars and zero cents $1.75 one dollar and seventy five cents $5.25...

  • Page 99: Punctuation

    Dictating Names, Numbers, Punctuation & Special Characters currency amount, dictate it the way you normally do. If you want to dictate a dollar currency amount, say, for example, “dollar sign fifty eight” (to enter $58) and so on. NOTE Australian users can say “fifty eight dollars” to dictate $58, since the Australian default currency is $ in Windows Regional Settings.
  • Page 100 Dictating Names, Numbers, Punctuation & Special Characters Dictating Punctuation You can enter the punctuation marks and symbols listed below in text you dictate. For a list of all punctuation marks, see the online help. TO E N TE R SA Y comma period point...

  • Page 101: Dictating Hyphenated Words

    Dictating Names, Numbers, Punctuation & Special Characters Words that end with ’s To dictate a word ending with (apostrophe) ’s, just say it as you normally would. Dragon NaturallySpeaking will often add it. If Dragon NaturallySpeaking doesn’t include the ’s, you can add it later. TO E N TE R S A Y We took Mary’s car...

  • Page 102: Dictating Compound Words

    Dictating Names, Numbers, Punctuation & Special Characters Including hyphens as you dictate To hyphenate words that Dragon NaturallySpeaking doesn’t hyphenate automatically, just say “hyphen” wherever you want a hyphen. TO E N TE R SA Y speech-recognition software speech [hyphen] recognition software power-sharing agreement power [hyphen] sharing agreement Elizabeth Walker-Smith...

  • Page 103: Dictating Names

    Dictating Names, Numbers, Punctuation & Special Characters Compounding words as you dictate To compound words that Dragon NaturallySpeaking doesn’t join automatically, just say “No Space” between the words. TO E N TE R S A Y unitednations united [No Space] nations WorldWide Web [Cap] world [No Space] [Cap] wide [Cap] web You can also dictate consecutive words without spaces by turning “no spaces”...

  • Page 104: Dictating Abbreviations And Acronyms

    Dictating Names, Numbers, Punctuation & Special Characters If the program continues to type a name incorrectly after you’ve corrected it several times, train the word individually using the Train Word dialog box. See “Training a word or command” on page 130. Dictating abbreviations and acronyms Dragon NaturallySpeaking knows many common abbreviations (such as NYC and BBC) and acronyms (such as NATO).

  • Page 105: Dictating Special Characters

    Dictating Names, Numbers, Punctuation & Special Characters Say the following abbreviations by pronouncing them as words: “co,” “com,” “gov,” “mil,” “net,” and “org.” Say the following abbreviations by saying each letter: “a c,” “b n, “c a,” “e d u,” “ie” “h k,” “i d,” “i n,” “j p,” “m y,” “p h,” “s g,” “t h,”...
  • Page 106 Dictating Names, Numbers, Punctuation & Special Characters TO E NT E R SA Y £ US/Canada: pound sterling sign Other Dialects: pound sign or pound smiley face frowny face winky face For more complete lists of special characters, see the online Help. Dictating uncommon special characters If you use uncommon special characters in your writing (for example, a double- dagger sign ‡), you can enter them by voice using the Spell command.
  • Page 107 Dictating Names, Numbers, Punctuation & Special Characters Say the name of the special character. (In this example, say “double dagger” to enter ‡.) Click or say “OK.” Dragon NaturallySpeaking types the special character (‡) in your document and adds it to your vocabulary. To give a special character a spoken form, choose View/Edit from the Words menu on the DragonBar.
  • Page 108 Dictating Names, Numbers, Punctuation & Special Characters In the Spoken form field, type the name you want for this character and click Add. Type the character’s name (for example, “double dagger”) in the “Spoken form” field. Click Train. The Train Words dialog box opens. Click Go and say the name of the character, as shown in the Train Words dialog box.

  • Page 109: Switching Recognition Modes

    Dictating Names, Numbers, Punctuation & Special Characters Click Close to close the Vocabulary Editor. Now when you dictate the character name (in this example, “double dagger”), Dragon NaturallySpeaking should enter the special character, not the words. You can perform this operation more quickly by directly opening the Vocabulary Editor, and directly adding the written and spoken form.
  • Page 110 Dictating Names, Numbers, Punctuation & Special Characters Switch modes by voice by saying one of these commands: M OD E TO T UR N ON , S AY TO TU R N OF F , S A Y Numbers Mode Numbers Mode On or Numbers Mode Off or Start Numbers Mode or...

  • Page 111: Using The Command Browser

    C H A P T E R Using the Command Browser he Command Browser is the most comprehensive place to find which command work in Dragon NaturallySpeaking. The Command Browser lets you view both“global”(available everywhere) commands and application-specific commands for editing, formatting, and controlling specific applications. These application-specific commands let you avoid the multiple menu-selection and mouse-movement steps associated with the traditional Microsoft Windows interface.

  • Page 112: Starting The Command Browser

    Using the Command Browser Microsoft ® Outlook Express 5 and 6 Microsoft Internet Explorer versions 5 and higher ® ® Microsoft Outlook 2000, XP, and 2003 (Professional Edition and higher) ® Microsoft Paint ® Microsoft ® Powerpoint 2000, XP, and 2003 (Professional Edition and higher) Microsoft Windows Explorer 2000, XP, and 2003 ®...

  • Page 113: Finding Specific Commands

    Using the Command Browser Finding specific commands To see what commands are available for specific applications, click the pull-down menu next to the field labeled Current command context. For example: There may be more than one entry for any given application. Each entry is defined by Application Name - Window Caption.
  • Page 114 Using the Command Browser Click the Filter button. This displays the Choose Word screen: Type or dictate in the specific command(s) you are looking for, one word at a time, in the "Choose Word" box. The list below the box scrolls to find that word in the list.
  • Page 115 Using the Command Browser Click Done or press Enter. The Command Browser displays the set of commands valid in the chosen context; in this case all those commands that contain the words “set,” “that” and “bold”: Expanding commands Some commands will not be fully expanded; either due to their complexity or because only partial information was entered in "Choose Word"...
  • Page 116 Using the Command Browser Use one of the following buttons to act on the selected command. The examples all assume that Global Commands is selected in the Current command context. BUTTON AC T IO N EXA M PL E Refine shows just the current selection Scroll down the list of Global Commands and select and expands the selection.

  • Page 117: Training Commands

    Using the Command Browser Training commands If Dragon NaturallySpeaking consistently misrecognizes a specific voice command (for example, it hears "Paste That" as "Paste dot"), you can train it to recognize your pronunciation of the command. Open the Command Browser (say "Start Command Browser" or click Command Browser on the Tools menu of the DragonBar).
  • Page 118 Using the Command Browser Viewing Custom Commands Open the Command Browser (say "Start Command Browser" or click Command Browser on the Tools menu of the DragonBar). Click the Script button. This displays the command grammars where custom commands are available. By default, the custom global commands are displayed. To change the command grammar, select a grammar from the Current command grammar list.
  • Page 119 Using the Command Browser Click the Script button. This displays the command grammars where custom commands are available. By default, the custom global commands are displayed. Select a grammar from the Current command grammar list to select a context where the new command will be used. Click the New button.
  • Page 120 Using the Command Browser Click: BU TT ON D E SC R I P TI ON This displays the MyCommands Editor with current command. Use the editor to modify the command's properties.For information on how to use the Edit button MyCommands dialog box, click the Help button on the dialog box, or see the MyCommands section listed below.
  • Page 121 Using the Command Browser Importing and exporting commands (Professional and higher editions) You can share custom commands with other users by exporting them to a file and then having the other user import that file. If you have created several users on your computer, this allows you to use these commands no matter which user you currently have open.
  • Page 122 Using the Command Browser Importing Commands Open the Command Browser (say "Start Command Browser" or click Command Browser on the Tools menu of the DragonBar). Click the Manage button. This displays the groups where custom commands are available. By default, the groups Dragon, User-defined, and All are available. Use the plus (+) icon to expand the commands.
  • Page 123 Using the Command Browser window you want, and reopen the MyCommands Editor dialog box to see the window listed. Changing the command group and availability Open the Command Browser (say "Start Command Browser" or click Command Browser on the Tools menu of the DragonBar). Click the Manage button.
  • Page 124 Using the Command Browser Dragon NaturallySpeaking User’s Guide...

  • Page 125: C H A P T E

    C H A P T E R Improving Accuracy s you speak to Dragon NaturallySpeaking, it makes its best estimate as to what you are saying and it will make some mistakes. This chapter describes what you can do to improve you recognition accuracy. You can take concrete steps toward improving your accuracy, which is one of the most important factors in using the program productively.

  • Page 126: Tools To Improve Your Acoustics

    Improving Accuracy “Which tool should I use” If you are not sure where to begin or how to use the Accuracy Center, click the first link, “Which tool should I use?” The Accuracy Assistant will display a series of questions that will help you find the best tool for your needs. NOTE You can also access the Accuracy Assistant by clicking Improve my accuracy on the Help menu of the DragonBar.
  • Page 127 Improving Accuracy To tell the software to make use of this information, in the Accuracy Center window, click the “Run the Acoustic Optimizer” link. Click the Go button to start the Acoustic Optimizer. How often you should run the Acoustic Optimizer depends on how much you dictate.
  • Page 128 Improving Accuracy Next Run time: Date and time that the Acoustic Optimizer is scheduled to run for that user. Last Run Time: Date and time that the the Acoustic Optimizer last selected for that user. Last Result: The results of the last Acoustic Optimizer run for that user. Creator: Name of the Windows user that created the Dragon NaturallySpeaking user.

  • Page 129: Tools To Manage Commands

    Improving Accuracy To perform additional training: From the Accuracy Center, click or say "Perform additional training." Follow the same guidelines as when you trained the first time. When you are finished, click Finish. Tools to Manage Commands Launch the Command Browser From the Accuracy Center, click or say “Launch the Command Browser”...
  • Page 130 Improving Accuracy Add words from your documents to the vocabulary You can have Dragon NaturallySpeaking analyze your documents to analyze your writing style and the words you use most often. This procedure will add: Words that match backup dictionary words that have the same capitalization, for example, Punxsutawney (uppercase) or jackstraws (lowercase) Words with at least one uppercase letter that are not in the backup dictionary, for example, eBusiness and Brooklynese, or a name, such as Rusinow...
  • Page 131 Improving Accuracy If you chose to preview words, a checklist of words displays (from all the documents in the list) that are not in your current vocabulary. For example: Clear any check box to remove a word from the list. Add only words you think you’ll use frequently, not ones you’re unlikely to need.
  • Page 132 Improving Accuracy To add contact names: From the Accuracy Center, click or say “Increase Accuracy from E-mail.” The Increase Accuracy from E-mail dialog box opens. Click Next to continue. Select the e-mail program you use from the choices provided. After selecting one or more e-mail programs and the appropriate options, select Next.
  • Page 133 Improving Accuracy useful when adding words from employee lists, product code lists, and similar documents. To add a list of words: Create a text (.txt) file and enter each word or phrase you want to add to the vocabulary on a separate line. Make sure words are spelled correctly. Each word, phrase or name that you add must be on a separate line.
  • Page 134 Improving Accuracy To edit your vocabulary: From the Accuracy Center, click or say “View or edit your vocabulary.” You can also click View/Edit on the Words menu on the DragonBar. Words you have added are marked with a colored star (not including any words that were previously in the backup dictionary).
  • Page 135 Improving Accuracy Type the new spoken form into the Spoken Form box. Make sure you type it exactly as is it pronounced. (optional) Make any changes, such as punctuation or capitalization, to the Written Form box. Click Add. This adds the word with your changes. If the word was already in the active vocabulary before you edited it, you should then delete the original word.
  • Page 136 Improving Accuracy Changing word properties You can use the Vocabulary Editor to change the formatting properties of a word, For example, you can change whether Dragon NaturallySpeaking should type a space before or after the word, or whether the word should be capitalized when used in a title.
  • Page 137 Improving Accuracy Run the Vocabulary Optimizer The Vocabulary Optimizer analyzes your writing style to increase your recognition accuracy during dictation. This tool scans the following for appropriate words to use when building the vocabulary: Documents in your My Documents directory. This includes Microsoft Word, Corel WordPerfect, text and rich text files (.rtf).

  • Page 138: Training A Word Or Command

    Improving Accuracy Your sent e-mail must be from either Microsoft Outlook, Microsoft Outlook Express, or Lotus Notes or the Vocabulary Optimizer cannot scan it. Documents older than 90 day and documents less than 512 bytes are not processed. Because the scanning process can take a long time and use much of your computer's memory and processing power, it is best to run the Vocabulary Optimizer only when you are not using your computer for other purposes.

  • Page 139: Using The Performance Assistant

    Improving Accuracy Type the word or command you want to train (capitalization does not matter). In this example, the word to be trained is “Springdale.” Click Train to open the Train Words dialog box. Click Go. Say the word or command you are training. Click Done.
  • Page 140 Improving Accuracy Dragon NaturallySpeaking User’s Guide...

  • Page 141: Managing Users

    C H A P T E R Managing Users ore than one person can use Dragon NaturallySpeaking on the same computer. You can even dictate in different languages or dialects (Preferred and higher editions). Each person who wants to use the program needs to create a new set of user speech files and train Dragon NaturallySpeaking to understand his or her voice.

  • Page 142: Opening A User

    Managing Users In the Open Users dialog box, click New. Follow the steps in the New User Wizard. Creating a user on a portable device You can create a user on a portable device or removable device, such as a Zip drive. Before creating the user, make sure the device is attached to your computer.

  • Page 143: Closing A User

    Managing Users Closing a user You can close the currently active user. To close the currently active user, select Close User from the NaturallySpeaking menu. When there is no user loaded, most of the NaturallySpeaking menu items are disabled. Renaming a user You can change the name of a user at any time.

  • Page 144: Backing Up And Restoring A User

    Managing Users A dialog box will appear asking if you really want to permanently remove this user. To confirm, click “Yes.” To cancel, click “No.” You cannot delete the currently open user. If you want to delete the currently open user, you must first close that user.
  • Page 145 Managing Users If you made recent changes to your user (for example, added words to the vocabulary), Dragon NaturallySpeaking prompts you to save these changes before it makes the backup. Restoring a backup copy of a user If you make unwanted changes to your speech files (for example, you process the wrong documents in Vocabulary Builder), you can restore the last backup copy of your user.

  • Page 146: Importing And Exporting Users

    Managing Users Select the location where you want to back up your user files and click OK. The default backup location is: \Documents and Settings\All Users\Application Data\ScanSoft\NaturallySpeaking8\Users\<username>\ NOTE On Windows XP and 2000, you must have administrator privileges to change the Backup Location.
  • Page 147 You must have a drive letter mapped to the network location to access the user files from the Open User dialog box. UNC paths are not supported. To upgrade V6/V7 users: From the Windows Start Menu, select Dragon NaturallySpeaking 8>Dragon NaturallySpeaking Tools>Upgrade. This displays the User Upgrade Wizard dialog box: Click Add to open a dialog box where you can specify the location of the users to upgrade.

  • Page 148: Creating Multiple Dictation Sources

    Managing Users Click Next to continue. The New User Wizard displays the users to upgrade. When you have confirmed that the wizard will upgrade the correct number of users, click the Begin button. The progress bar lets you know how far along the upgrade process has gone.
  • Page 149 Managing Users Select the user you just modified and click Open. If you have not previously trained the user with the new dictation source, the New User wizard appears and you can begin training. Dragon NaturallySpeaking User’s Guide...
  • Page 150 Managing Users Dragon NaturallySpeaking User’s Guide...

  • Page 151: C H A P T E

    C H A P T E R Setting Up Roaming Users he Roaming User feature let a single user dictate at different locations using a variety of computing devices connected to a network, without having to create and train individual user files at each location. For example, a doctor may need to dictate reports in a medical office building using a desktop computer, in a hospital room using a Tablet PC, or even at home using a laptop computer.

  • Page 152: Setting Up The Roaming User Feature

    Setting Up Roaming Users When you exit Dragon NaturallySpeaking, switch users, close a user, or save a user, the program saves changes to the local roaming user and synchronizes these changes with the network (or master) roaming user. In a situation where you are always connected to a network, this occurs at the time you perform one of these operations.
  • Page 153 Setting Up Roaming Users To turn the Roaming User feature on Start Dragon NaturallySpeaking. If the Open User dialog box appears, click Cancel. If a user file opens automatically (Dragon NaturallySpeaking will do this if there is only one user available), click Close User on the Dragonbar NatuallySpeaking menu.
  • Page 154 Setting Up Roaming Users If the directory does not currently exist, click Make New Folder and type a name for the new folder. The new directory can have any name, but calling it something meaningful, such as Local Roaming User, will make the folder easier to find in the future.

  • Page 155: Creating A Roaming User

    Setting Up Roaming Users to be bothered by this message and always want to break a network lock in this situation, you can clear this option to prevent the message from appearing. Because the presence of a lock can indicate a problem that needs to be addressed, ScanSoft recommends that you select this option.
  • Page 156 Setting Up Roaming Users Select the files you want to copy, right click, and click Copy from the shortcut menu that appears. Navigate to the network directory for the network roaming user, right click, and click Paste from the shortcut menu that appears. You can also convert an existing local user to a roaming user with the Manage Users dialog box.
  • Page 157 Setting Up Roaming Users Click Open User on the Dragonbar NaturallySpeaking menu. The users displayed on the list are the network roaming users available in the network directory location specified in the Administrative Settings dialog box. Select the user you want and click Open. Synchronizing roaming users When you complete a dictation session with a roaming user and exit Dragon NaturallySpeaking, the program attempts to synchronize the changes you have...
  • Page 158 Setting Up Roaming Users On the Accuracy Center, click or say “Schedule Acoustic Optimizer to run later.” On the tree pane of the Acoustic Optimizer Scheduler window, select the user and, if available, the acoustic profile you want to schedule for optimization. Say “New Task”...

  • Page 159: Using Portable Recorders (Preferred And Professional)

    C H A P T E R Using Portable Recorders (Preferred and Professional) f you have Dragon NaturallySpeaking Preferred or a higher edition, you can dictate into a portable recorder and then use Dragon NaturallySpeaking to transcribe your recorded speech. To prepare Dragon NaturallySpeaking for use with a recorder, follow these steps: Install the recorder software (required only for certain recorders).

  • Page 160: Installing Recorder Software

    Using Portable Recorders (Preferred and Professional) Installing recorder software Some recorders require additional software to work with Dragon NaturallySpeaking. If you are using a: Sony IC recorder, you must install the Sony PC application software. For more ® information, see the documentation that came with your recorder A Panasonic IC recorder, you must install the Panasonic Voice Editor.

  • Page 161: Creating A User Adapted To Your Recorded Speech

    Using Portable Recorders (Preferred and Professional) Click Yes. Follow the instructions to install ScanSoft Voice Recorder on your device. ScanSoft® Voice Recorder is automatically installed on your device. Installing ScanSoft Voice Recorder after you install Dragon NaturallySpeaking: If you don’t already have ActiveSync 3.5 on your desktop, you must install it. See http://www.microsoft.com/mobile/pocketpc/downloads/activesync35.asp for more information.
  • Page 162 Using Portable Recorders (Preferred and Professional) NOTE Some editions of Dragon NaturallySpeaking allow you to create and train users with multiple dictation sources. For example, with a single set of user files you can dictate with a headset microphone, an array microphone, or a portable recorder. This way you can keep the same custom vocabulary and training, but use the dictation style most convenient for you at that moment.
  • Page 163 Using Portable Recorders (Preferred and Professional) D I C TA T ION S OU R C E H OW T O P R O C E E D Olympus Digital recorders Go to step 4. Pocket PC device used as Make sure that the power option "Turn off device if digital recorder not used for "...
  • Page 164 Using Portable Recorders (Preferred and Professional) After you have recorded approximately 15 minutes of your reading the selection, click Next. Recording with ScanSoft Voice Recorder on a Pocket PC If you are using the ScanSoft Voice Recorder on a Pocket PC, do the following on the Pocket PC: Tap File and then tap Training.

  • Page 165: Dictating Into Your Recorder

    Using Portable Recorders (Preferred and Professional) R E C OR D E R TYP E H OW T O P R O C E E D Recording device plugged into Be sure that the recorder is connected to the line-in Line-In jack jack on your computer and (optionally) select the Detect end of recording and automatically adapt...
  • Page 166 Using Portable Recorders (Preferred and Professional) Here are some additional tips for getting good results: If you talk directly into a built-in microphone, always hold your recorder at the same distance from your mouth. Some users report that it is easier to rest the recorder on their jaw for the most consistent results.

  • Page 167: Transcribing Recorded Dictation

    Using Portable Recorders (Preferred and Professional) “Resume With” is particularly useful when you are using a recorder. It lets you return to where you want to go within a recording if you misspeak or change your mind after dictating a phrase. For more information, see “Going back as you dictate”...
  • Page 168 Using Portable Recorders (Preferred and Professional) Transcribe a Recording dialog box If you have a Pocket PC, a Panasonic IC recorder, or a Sony IC recorder, or an Olympus IC recorder, the Transcribe a Recording dialog box opens. The illustration below shows the text for Transcribe a Recording dialog box when you have a Sony ®...
  • Page 169 Using Portable Recorders (Preferred and Professional) What you see next, depends on your recorder: NOTE After transcription, your recorded speech should appear on the screen. If text doesn’t appear, see “Troubleshooting” on page 164. Dragon NaturallyMobile recorder or the ScanSoft Voice Recorder If you are using the Dragon NaturallyMobile recorder or the ScanSoft Voice Recorder, the Select Files for Transcription dialog box opens.
  • Page 170 Using Portable Recorders (Preferred and Professional) Sony Memory Stick or ICD-BP recorders ™ If you are using the Sony IC Recorder, the Sony Memory Stick Voice Editor or ® ® Digital Voice Editor dialog box opens. In the Sony Voice Editor or Digital Voice Editor screen, click the Voice ®...
  • Page 171 Using Portable Recorders (Preferred and Professional) illustration shows the Advanced Settings dialog box that appears when you are transcribing from the Dragon NaturallyMobile recorder. The following sections describe the options on the Advanced Settings dialog box: Destination You can choose to specify that the recording should be transcribed into the DragonPad window or into a selected window you click in after closing the Transcribe a Recording dialog box.

  • Page 172: Correcting Mistakes

    Using Portable Recorders (Preferred and Professional) Communication options (for the Dragon NaturallyMobile recorder only) “Select the Baud Rate to connect to the Dragon NaturallyMobile recorder” specifies the communication speed between your computer and your recorder. Generally, the speed should be set to the highest number (115,200). If you are having communication errors, try selecting a lower number.

  • Page 173: Using The Dragon Naturallymobile Recorder As A Microphone

    Using Portable Recorders (Preferred and Professional) as you read what Dragon NaturallySpeaking transcribed. Listening to your dictation as you read the transcription will help you identify misrecognized words or phrases. For more information, see “Correcting and Editing” on page 41. Using the Dragon NaturallyMobile recorder as a microphone If you have a Dragon NaturallyMobile recorder, you can use it as a microphone...
  • Page 174 Using Portable Recorders (Preferred and Professional) Dragon NaturallySpeaking User’s Guide...

  • Page 175: C H A P T E

    C H A P T E R Automate Your Work (Preferred and Professional) f you have Dragon NaturallySpeaking Preferred or a higher edition, you can create your own custom voice commands using the MyCommands Editor. These commands let you automate repetitive text entry and graphics insertion tasks while working in virtually any Windows application.

  • Page 176: Viewing And Editing Commands

    Automate Your Work (Preferred and Professional) your vocabulary” on page 125. You can use this technique for phone numbers, URLs, and short phrases. MyCommands edition differences The following information will help you determine whether your edition of Dragon NaturallySpeaking supports creating and editing MyCommands. ED IT ION SU PPO R TS ...
  • Page 177 Automate Your Work (Preferred and Professional) Note that not all command types are available in all editions of Dragon NaturallySpeaking. To create a new command: Type a name for your new command in the MyCommand name box. This is what you will say to execute the command. Optionally, you can type a description for this command in the Description field.
  • Page 178 Automate Your Work (Preferred and Professional) Application-specific—the command will be available in the application you specify. When you select this option, the Application list appears. This list displays all the applications open on your system. If the application you want is not open, use the Browse button to locate the application on your computer or open the application as you would normally.
  • Page 179 Automate Your Work (Preferred and Professional) The example below creates a command called “home address” that types a street address. You can change the formatting of the text in the Content box with the formatting buttons below the Content box. To have the text in the Content: field entered into documents with the same font style and size as the text preceding it in the document, select the Plain Text check box.
  • Page 180 Automate Your Work (Preferred and Professional) does not accept keystrokes. Also, application-specific commands work only in the specific applications for which they were defined. New commands are saved only when you save your user files. To save your user files, select Save User files from the NaturallySpeaking menu or say “Save User Files.”...
  • Page 181 Automate Your Work (Preferred and Professional) Send Keys: Type a sequence of keys including CTRL ALT, SHIFT sequences. Stop Listening: Put Dragon NaturallySpeaking into sleep mode. Microphone On: Turn the microphone on. Microphone Off: Turn the microphone off. For more information about each type of step, see the online Help. Click the Insert button.

  • Page 182: Deleting Custom Commands

    Automate Your Work (Preferred and Professional) For example, when you assign a state to each field in a form, the same command can perform different actions depending on which field is activated. You can use Advanced Scripting methods to control the states within structured commands or to set the initial state from a non-structured command.

  • Page 183: Changing The Command Group And Availability

    Automate Your Work (Preferred and Professional) Changing the command group and availability You can change the group or availability of a selected set of commands. The command group is a category where you place the command. You use these groups to locate the command in the Command Browser. By default, the groups Dragon and User-defined are available.
  • Page 184 Automate Your Work (Preferred and Professional) Dragon NaturallySpeaking User’s Guide...

  • Page 185: Customizing Dragon Naturallyspeaking

    C H A P T E R Customizing Dragon NaturallySpeaking sing the Options dialog box, you can customize Dragon NaturallySpeaking to specify hot keys, customize how text is formatted, start Dragon NaturallySpeaking with the microphone on, change how frequently your user files are backed up, and make many other changes to the standard behavior.
  • Page 186 Customizing Dragon NaturallySpeaking Correction options The Correction options affect the Correction menu, which is the list of alternate recognitions that appears when you select words in your document. "Select" commands bring up Correction menu: Select this box to make the Correction menu appear every time you select a word or phrase by voice in the text you are dictating.

  • Page 187: Commands Options

    Customizing Dragon NaturallySpeaking Restore defaults Click this button to restore the values of the Correction tab to what they were when you installed Dragon NaturallySpeaking. Commands Options Use this tab to set options that control how Dragon NaturallySpeaking interprets commands. Commands options Pause required before commands: Adjusts the time interval considered to be a pause before you speak commands.

  • Page 188: View Options

    Customizing Dragon NaturallySpeaking Require "Click" to select menu or control: Selecting this check box requires you to speak the word "Click" to select a menu command or Windows control, such as "Click File" instead of just "File." By default, this feature is turned off. Enable mouse motion commands: Select this check box to allow you to use mouse motion commands such as "Move Mouse left,"...
  • Page 189 Customizing Dragon NaturallySpeaking Mode: controls the appearance of the DragonBar. The choices are: Docked to Top The DragonBar appears along the top of the screen. Docked to Bottom The DragonBar appears along the bottom of the screen. Floating The DragonBar appears as a window on top of any other open window on your screen.

  • Page 190: Hot Keys Options

    Customizing Dragon NaturallySpeaking Hot keys options Use the Hot keys tab to specify hot key assignments. Changing these options only affects the current user, all other users keep their existing settings. Microphone on/off: Changes the hot key that turns the microphone on or off. The default is the plus key (+) on the numeric keypad.

  • Page 191: Text-To-Speech Options (Preferred And Higher Editions)

    Customizing Dragon NaturallySpeaking correction. The default is the SHIFT key plus the minus key (-) on the numeric keypad. Preferred and higher editions. Fast Playback: Changes the hot key that increases the play back speed. The default is the SHIFT key plus the asterisk key (*) on the numeric keypad. Preferred and higher editions.

  • Page 192: Miscellaneous Options

    Customizing Dragon NaturallySpeaking Speed: Adjusts the speed of text-to-speech playback. Voice: Determines the voice to use for text-to-speech playback. You can select a voice from the list if you have more than one installed on your system. Preview Enter or paste text in this box to preview text-to-speech playback. Read text: Click Read Text to start playback of the text in the Preview box.
  • Page 193 Customizing Dragon NaturallySpeaking "Wake Up" or "Listen to Me" before Dragon NaturallySpeaking will recognize dictation or other commands. Launch DragonPad: Opens DragonPad when Dragon NaturallySpeaking first starts. User Close Automatically save user files: Saves your user files when exiting Dragon NaturallySpeaking without displaying a dialog box asking you to confirm that you want the user files saved.

  • Page 194: Formatting Options

    Customizing Dragon NaturallySpeaking Formatting options Use this tab to set options that affect your dictation. Changing these options only affects the current user, all other users keep their existing settings. Do not automatically format text: Turns off different forms of automatic number formatting.
  • Page 195 Customizing Dragon NaturallySpeaking Four Four Six", Dragon NaturallySpeaking will transcribe "49 Orchard Lane, Boston, MA 02446." Certain addresses can be hard for Dragon NaturallySpeaking to interpret. For example, "Two Hundred Forty Fifth Street" could be intrepreted as 245th Street, 200 45th Street, or 240 5th Street. In a situation like this, Dragon NaturallySpeaking uses context to try to determine what you meant.
  • Page 196 Customizing Dragon NaturallySpeaking Time: Turns on automatic formatting of standard time formats. For example, if you say "Six Thirty PM", Dragon NaturallySpeaking will transcribe "6:30 p.m." Dates: Turns on automatic formatting of dates according to the format you select in the list just below the option. Currency: Turns on automatic formatting of standard forms of currency, such as dollars.

  • Page 197: Data Options

    Customizing Dragon NaturallySpeaking Data Options Use this tab to instruct Dragon NaturallySpeaking to store corrections in an archive, conserve disk pace for easier portability of user files, and control how Dragon NaturallySpeaking adapts training, saves recorded dictation, and backs up user files. Unless otherwise indicated, changing an option only affects the current user;...
  • Page 198 Customizing Dragon NaturallySpeaking Save recorded dictation with document: Use this list to have Dragon NaturallySpeaking always save dictation files when you save a document without asking, ask you with a prompt, or never save dictation files. Saving dictation allows you to play back your speech after the original dictation session. When you choose to save dictation, Dragon NaturallySpeaking saves it in the same directory as the document you are dictating into in a file with the same name as your document and the extension of .DRA.
  • Page 199 A P P E N D I X Version 8 File Structure Upgrading from Dragon NaturallySpeaking V6 or V7 to V8 will automatically relocate some NaturallySpeaking directories and files to ensure compatibility with the latest release of the Microsoft Windows platform. Note: The following directory structures and file locations assume an installation to the default location.
  • Page 200 A P P E N D I X Version 8 File Structure V8 Windows 2000/XP Pro/XP Home directory structure The Directory structure after installing V8 on Windows 2000/XP Pro/XP Home: C:\Program Files\ScanSoft\NaturallySpeaking \Help \Program \Tutorial (optional) C:\Documents and Settings\All Users\Application Data\ScanSoft\NaturallySpeaking\ \Custom \Data \Data\Training...
  • Page 201 A P P E N D I X Version 8 File Structure \Data \Data\Training \Users C:\Windows\Profiles\<username>\Application Data\ScanSoft\NaturallySpeaking\ \Results Dragon NaturallySpeaking User’s Guide...
  • Page 202 A P P E N D I X Version 8 File Structure Dragon NaturallySpeaking User’s Guide...
  • Page 203 Command line options specific to how InstallShield Setup (setup.exe) calls msiexec.exe. Command line options specific to NaturallySpeaking setup using msiexec.exe MSI Installer location Dragon NaturallySpeaking compiled .msi file, Dragon NaturallySpeaking 8.msi, is located on your installation CD. Installation notes: Unless otherwise noted All command line options are case insensitive and may be combined No options require special values based on the values of other options.
  • Page 204 A P P E N D I X MSI Installation Options Windows Installer (MSI) options All native MSI command line options are supported. All options are documented in the MSI documentation:, found on: http://msdn.microsoft.com/library/default.asp?url=/library/en-us/msi/setup/ command_line_options.asp All msiexec.exe command-line options must be prefaced with a forward slash (/) only.

  • Page 205: Installshield (Setup.exe) Options

    A P P E N D I X MSI Installation Options InstallShield (setup.exe) options Like the Microsoft Installer Service (msiexec.exe), the InstallShield Setup program (setup.exe) can accept a number of command line options and can pass options through setup.exe to the included .msi file. All setup.exe command-line options must be prefaced with a forward slash (/) only.
  • Page 206 A P P E N D I X MSI Installation Options OPT IO N D E SC R IP TIO N Administrative installation option. This instructs setup.exe to perform an administrative installation instead of a normal installation. This option is requred when trying to extract the .msi files.

  • Page 207: Msi Options Specific To Naturallyspeaking

    NOTE Launching <msiexec.exe "Dragon NaturallySpeaking 8" XYZ=ABC> automatically sets the property "XYZ" to the value of "ABC" internally and continues the installation. However, installation through setup.exe will still require the "/v" command line option in order to pass the property override value on to the MSI service.
  • Page 208 A P P E N D I X MSI Installation Options OPT IO NS D E S C R IP T IO N PRODUCTUPDATEFLAG=0 (or 1 Sets the default state of the checkbox at the end of installation to or -1) determine if installation will automatically check the web for product updates.
  • Page 209 REINSTALL=ALL REINSTALLMODE=vemus Therefore, to install a minor upgrade through the .msi file, you'll need to issue the following command line: msiexec /i "Dragon NaturallySpeaking 8.msi" REINSTALL=ALL REINSTALLMODE=vemus. For more information on REINSTALLMODE and the reinstall option codes, see: http://msdn.microsoft.com/library/default.asp?url=/library/en-us/ msi/setup/reinstallmode.asp...
  • Page 210 A P P E N D I X MSI Installation Options Feature variables for the ADDLOCAL or ADVERTISE property Note the following when specifying features on the command line: If a feature doesn't exist in a particular edition or language, overriding it's default property has no effect.
  • Page 211 A P P E N D I X MSI Installation Options F E AT UR E N A M E SU B- FE AT UR E SUB - F E A TU R E S UB - F E AT UR E Tutorial TutDEU (German Tutorial)
  • Page 212 A P P E N D I X MSI Installation Options F E AT UR E N A M E S UB - F E A TUR E SU B- F E A T UR E S UB - F E A TU RE ENX (English) AUS (Australian Sub-features for ENU (US...
  • Page 213 A P P E N D I X MSI Installation Options The Roaming User .ini file You can create a "roaming user ini file" to change the roaming user settings at installation time. These options are the same settings as displayed in the Roaming User section of the Administrative Settings dialog box.
  • Page 214 A P P E N D I X MSI Installation Options OPT IO NS D E S C R IP T IO N Roaming User Max Container Controls the maximum size for each container directory in the Size=500MB master user directory. Defaults to 500 MB, max of 10000 MB ASW Override=0 (or 1) Runs a Volume Check and the Microphone Quality Check each...
  • Page 215 A P P E N D I X MSI Installation Options O PT ION S D E SC R I P TI ON Runs setup in a "silent" mode, suppressing the initialization window. Passes command line and public properties options to the Windows Installer (msiexec.exe) installation.
  • Page 216 A P P E N D I X MSI Installation Options Dragon NaturallySpeaking User’s Guide...
  • Page 217 Index bookmarks. See Favorites abbreviations 96 British English 8 bulleted text 66 accuracy improving 117 buttons, selecting 29 Accuracy Assistant 118 Acoustic Optimizer 118 scheduling 119 Cap That Acoustic Optimizer Scheduler 119 Cap [word] acronyms 96 Capitalize That 63 Active Accessibility 184 Capitalize That active vocabulary 125 capitalizing text...
  • Page 218 Index Compound That documents compound words 94-95 moving to top/bottom 48 contact names, adding 123 opening 27 selecting all text in 47 contractions. See apostrophe ’s dollar sign 90 Copy That copying text 50 Drag-and-drop transcription 162 Dragon Log 26 Correct [text] Through [text] 2, 46 Dragon NaturallyMobile recorder 152, 161...
  • Page 219 Index Format That Right Aligned Internet Explorer adding a favorite Web page 71 Format That Spelled Out Formatting options 186 clicking check boxes, list boxes and radio formatting text 64 buttons 74 applying bold 66 clicking images 74 applying italics 66 clicking named buttons 74 applying underlining 66 dictating URLs 71...
  • Page 220 Index numbers 83 Microsoft Excel 80 changing formats 84 Internet Explorer 70 currency 84, 90 Outlook 67 dates 85 Outlook Express 67 fractions 87 Word 76 Roman numerals 88 minus (-) key 56 telephone numbers 86 Miscellaneous options 184 times of day 86 modes 101 Numbers Mode 85 money 90...
  • Page 221 Index playing back dictation 54 Roaming User 143 correcting mistakes 56 creating 147 in the Correction dialog box 54 opening 148 in a document 55 options 146 skipping backward 56 scenarioes 144 skipping forward 56 scheduling the Acoustic Optimizer 149 stopping 55-56 setup 144 storage space for 56...
  • Page 222 Index special characters 97 URLs, dictating 71 Speed vs. Accuracy control 184 user files Spell Mode 101 creating 10, 153 multiple users 6 Spell That Spell [text] users backing up 136 spelling as you dictate 52 closing 135 errors 54 creating new 133, 153 spoken forms 126 deleting 135...
  • Page 223 Index years 85 ZIP codes 88 Dragon NaturallySpeaking User’s Guide...
  • Page 224 Index Dragon NaturallySpeaking User’s Guide...
  • Page 225 Technical Support If you purchased your product directly from a certified ScanSoft Applications Solutions Partner, contact them directly for technical support. The answers to many Dragon NaturallySpeaking technical support questions can be found on our Web site at www.ScanSoft.com/NaturallySpeaking/support/. Information and Sales ScanSoft, Inc.
  • Page 226 Training and Customization Professional training and customization services from a ScanSoft-certified Applications Solutions Partner can help you achieve the maximum return on your investment. If you would like to un- leash the full potential of Dragon NaturallySpeaking software, please contact one of our Partners for training, customization, and more.

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