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Related Manuals for ScanSoft SCANSOFT WORKING WITH PAPERPORT AND PAPERPORT DELUXE 7.0
Summary of Contents for ScanSoft SCANSOFT WORKING WITH PAPERPORT AND PAPERPORT DELUXE 7.0
- Page 1 Working with PaperPort and ® PaperPort Deluxe ® F O R W I N D O W S...
- Page 2 C O P Y R I G H T I N F O R M A T I O N PaperPort Software for Windows. Copyright ©1999-2001 ScanSoft, Inc. All rights reserved. Reproduction, adaptation, or translation without prior written permission is prohibited, except as allowed under the copyright laws. FormTyper, MicroChrome, PaperEnable, PaperPort, PaperPort Deluxe, PaperPort Links, PaperPortation, SimpleSearch, SharpPage, Visioneer Pro OCR 100, TextBridge, and the PaperPort logo are registered trademarks of ScanSoft, Inc.
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Page 3: Table Of Contents
Table of Contents ..........5 REFACE Related Information . -
Page 5: Preface
Preface This guide shows you how to use PaperPort and PaperPort Deluxe software from ScanSoft, Inc. Please read this preface for information about the following items: • related information • technical support Please note that this manual is designed for readers who are already familiar with the operation of their computers, peripheral equipment (scanners, digital cameras, printers), and the Windows operating system. -
Page 6: Technical Support
REFACE ECHNICAL UPPORT If you should experience problems with PaperPort that you cannot resolve on your own using the documentation and software, go to: www.scansoft.com The ScanSoft Web site provides a link to PaperPort pages, including Technical Support with Frequently Asked Questions, technical information bulletins, and a problem report form. -
Page 7: Working With Paperport And Paperport Deluxe
Working with PaperPort and PaperPort Deluxe This guide shows you how to use some of the PaperPort and PaperPort Deluxe software features to view items, create stacks, send items electronically to PaperPort Links, add annotations, file items in folders, and edit color images. The examples in this guide usually represent the PaperPort Deluxe software. -
Page 8: Viewing An Item In
ORKING WITH APER ORT AND APER ELUXE Thumbnail of a Thumbnail of a non-PaperPort item, in this The Command Bar has PaperPort item case a Word file (in PaperPort Deluxe). shortcuts for choosing menu commands, such as changing views. Use the Folder View to navigate between differ- ent folders and to file and organize items. - Page 9 IEWING AN ITEM IN To view a PaperPort item in Page View: • In Desktop View, double-click a PaperPort item or select a PaperPort item, and then click the Page button on the Command Bar. You can also double-click a PaperPort item in Windows Explorer to view it in Page View.
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Page 10: Viewing Items By Using The Application That Created Them
ORKING WITH APER ORT AND APER ELUXE To change between Desktop View and Page View: In Desktop View, select the item you want. Click the Page button. To return to Desktop View, click the Desktop button. IEWING ITEMS BY USING THE APPLICATION THAT CREATED THEM From the Desktop View, you can start a non-PaperPort item’s application and use it to view the item. -
Page 11: Creating Stacks
REATING STACKS To create a stack: Cover Letter Spring Vol 42 In the Desktop View, select the PaperPort item that you want to stack. This example shows stacking a Cover Letter on the Spring Vol 42 newsletter. Drag the selected item Cover Letter Spring Vol 42 onto the PaperPort... -
Page 12: Moving Between Stacked
ORKING WITH APER ORT AND APER ELUXE OVING BETWEEN STACKED PAGES In Desktop View, use the Page Navigator on a stack to move through a stack’s pages. You can also use the First Page, Last Page, Previous Page, and Next Page commands on the Page menu to move from page to page. - Page 13 AXING OR E MAILING AN ITEM Note: You can change the link application preferences by choosing Link Preferences from the Edit menu. For more information, see the online Help. After an item is displayed in Desktop View, you can send it as a fax, or as an attachment to an e-mail message, by using the Link Bar.
- Page 14 ORKING WITH APER ORT AND APER ELUXE When your fax software starts, send the scanned item as a fax. This example shows the Symantec WinFax PRO window for sending a fax. The window that appears on your computer will be for your fax software.
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Page 15: Converting A Paperport Item To Text
ONVERTING A APER ORT ITEM TO TEXT ONVERTING A APER ORT ITEM TO TEXT A PaperPort item is an image. Even the text on a scanned item is simply a picture of the text, and you can’t edit it as you would text in a word- processing document. -
Page 16: Filing Items In Folders
ORKING WITH APER ORT AND APER ELUXE When the conversion is complete, the word- processing application opens, and you can begin editing the text. ILING ITEMS IN FOLDERS Desktop View provides an easy-to-use filing system for organizing your items. The filing system consists of folders shown in the Folder View and items shown on the Desktop. -
Page 17: Adding Folders To The Folder View (Paperport Deluxe Only)
ILING ITEMS IN FOLDERS The ScanSoft Documents folder and these subfolders are provided with PaperPort. The items of one of the folders appear on the Desktop. DDING OLDERS TO THE OLDER APER ELUXE ONLY Adding a folder to the Folder View lets you use PaperPort to see a folder and its items that are located on your hard disk or on another device connected to your computer. - Page 18 ORKING WITH APER ORT AND APER ELUXE Note: When you first add a folder to the Folder View, choose Refresh Thumbnails from the View menu. To see the contents of a folder: In the Folder View, click a Folder or click the plus sign next to a folder if one appears.
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Page 19: Filing Items In Folders By Using Desktop View
ILING ITEMS IN FOLDERS Note: If you place an item into PaperPort, such as by scanning or capturing a Web page (PaperPort Deluxe only), the item is placed in the location that is currently selected in Desktop View. For example, if the Articles folder is selected and its items appear in Desktop View, then a scanned item is placed in the Articles folder. -
Page 20: Creating A New Folder
ORKING WITH APER ORT AND APER ELUXE REATING A NEW FOLDER By adding new folders, you can create a set of folders that work best for different items, such as bills, expenses, memos, or personal and business correspondence. You can use PaperPort to create subfolders for any of the folders shown in the Folder View. - Page 21 ILING ITEMS IN FOLDERS To make changes in Windows Explorer: In Desktop View, click the Explorer button on the Command Bar. Windows Explorer appears. Use Windows Explorer to make changes to folders or items that appear in Desktop View. For example, you can retitle a folder or drag and drop items into...
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Page 22: Annotating A Page
ORKING WITH APER ORT AND APER ELUXE NNOTATING A PAGE With the annotation tools, you can add a note, highlight text, draw lines or arrows, circle information, or paste a picture into a PaperPort item (including Web page captures.) For example, you might add a note that tells you when the item needs to be processed and returned to the sender. -
Page 23: Adjusting Pictures
DJUSTING PICTURES DJUSTING PICTURES Whether you are photographing houses for sale, displaying the newest model car, or just storing your favorite photographs as PaperPort items, you can edit these color or grayscale pictures using PaperPort’s image- editing tools. The Image Editing toolbar contains all of the tools for adjusting color as well as grayscale images. -
Page 24: Adjusting A Picture Yourself
ORKING WITH APER ORT AND APER ELUXE To improve a picture automatically: Display the picture in Page View. Click the AutoFix Picture tool on the Image Editing toolbar, or choose AutoFix Picture from the Page menu. PaperPort begins adjusting the picture to improve its quality. - Page 25 DJUSTING PICTURES To adjust and enhance a picture yourself: Display the color picture in Page View. Click the Adjust Picture tool on the Image Editing toolbar. The Adjust Picture dialog box appears. Original picture. Current picture. This pic- ture has a dark blue border and appears in the center of the Adjust Picture dia- log box.
- Page 26 ORKING WITH APER ORT AND APER ELUXE To adjust the color: Select the Color option. Drag the slider to the left for less color or to the right for more color. PaperPort adjusts all eight sample pictures. To select the picture you like best: Click the picture that has the color you like best.
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Page 27: Finding Items
INDING TEMS INDING TEMS With PaperPort you can use the Find Item feature to locate items by name, date, or keywords. With PaperPort Deluxe, Find Item includes the powerful SimpleSearch feature which lets you find items based on the textual content. For example, if you remember only that the item included the word “California”... -
Page 28: (Paperport Deluxe Only)
ORKING WITH APER ORT AND APER ELUXE CANNING TO A LINK APPLICATION WITH IRECT APER ELUXE ONLY With ScanDirect, you can scan an item and send it to a linked application without starting PaperPort. ScanDirect is a control panel that runs in the background on your computer, and when minimized, the ScanDirect Control Panel icon appears on the Windows taskbar. -
Page 29: Filling In Preprinted Forms With Formtyper
ILLING IN PREPRINTED FORMS WITH YPER APER ELUXE ONLY Right-click the Photoshop icon and choose Preferences. The Link Preferences dialog box appears. Select the preferences and click OK. Click the Photoshop icon on the control panel. Click the button for scanning. - Page 30 ORKING WITH APER ORT AND APER ELUXE To fill in a form: Place a form in Desktop View, for example, such as by scanning the form. Select the form, and then click the FormTyper link. FormTyper analyzes the form to find its fields and opens the FormTyper window.