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Canon 0989B001AA Advanced Manual

Mf3200 series.
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Advanced Fax Features
1
Advanced Copy
Features
2
Advanced Guide
System Monitor
MF3200 Series
3
Reports and Lists
4
Troubleshooting
5
Appendix
6
Table of Contents
Please read this guide before operating this equipment.
After you finish reading this guide, store it in a safe place
Index
for future reference.
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How to Use This Guide
ENG

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   Summary of Contents for Canon 0989B001AA

  • Page 1

    Back Previous Next Advanced Fax Features Advanced Copy Features Advanced Guide System Monitor MF3200 Series Reports and Lists Troubleshooting Appendix Table of Contents Please read this guide before operating this equipment. How to Use This Guide After you finish reading this guide, store it in a safe place Index for future reference.

  • Page 2

    ● Considerable effort has been made to make sure that the manuals for the machine are free of inaccuracies and omissions. However, as we are constantly improving our products, if you need an exact specification, please contact Canon. Table of Contents...

  • Page 3

    Back Previous Next Advanced Fax Features Things You Can Do Advanced Copy Features Specify a recipient with a Look up a particular Receive faxes in memory single key recipient without printing out System Monitor AAAAA BBBBB CCCCC Reports and Lists One-Touch Speed Dialing Address Book Dialing Memory Reception...

  • Page 4

    Back Previous Next Advanced Fax Features Adjust the density level of Copy two documents on one Send a fax from a PC scanned images sheet Advanced Copy Features A B C AB C D E F A B C D EF AB C D E F System Monitor...

  • Page 5

    Back Previous Next Advanced Fax Features Table of Contents Advanced Copy Features Manuals for the Machine ................i System Monitor Things You Can Do ..................ii How to Use This Guide................viii Reports and Lists Legal Notices ....................xi Troubleshooting 1 Advanced Fax Features (MF3240 Only) ............... 1-1 Appendix Dialing Features ..................

  • Page 6

    Back Previous Next Advanced Fax Features Printing Received Documents ............1-12 Additional Fax Modes ................1-13 Advanced Copy Features Broadcasting ..................1-13 Canceling Reservation ..............1-13 System Monitor Canceling Fax Jobs ................. 1-14 Reports and Lists 2 Advanced Copy Features ....................2-1 Troubleshooting Advanced Copy Features ................

  • Page 7

    Back Previous Next Advanced Fax Features 4 Reports and Lists (MF3240 Only) ................. 4-1 Advanced Copy Summary of Reports and Lists ..............4-2 Features Printing Reports Automatically ..............4-3 System Monitor TX RESULT REPORT ................ 4-3 RX RESULT REPORT ................ 4-4 Reports and Lists ACTIVITY REPORT ................

  • Page 8

    Back Previous Next Advanced Fax Features 6 Appendix......................... 6-1 Advanced Copy Glossary ....................6-2 Features Index ......................6-8 System Monitor Reports and Lists Troubleshooting Appendix Table of Contents Index...

  • Page 9

    Back Previous Next Advanced Fax Features How to Use This Guide Advanced Copy Features ■ Using the Top Page System Monitor Returns to the last page opened. Displays the previous or next page. Reports and Lists Returns to the top page. Troubleshooting Back Previous...

  • Page 10: Table Of Contents

    Back Previous Next Advanced Fax Features ■ Using the Chapter Topic List Advanced Copy Returns to the last page opened. Features Displays the previous or next page. Returns to the top page. System Monitor Back Previous Next Reports and Lists Advanced Fax Features 1 Advanced Fax Features (MF3240 Only) Advanced Copy...

  • Page 11

    Back Previous Next Advanced Fax Features The following symbols are used throughout the manuals for the machine and indicate the warnings, cautions and notes you should keep in mind when using the machine. Advanced Copy Features WARNING Indicates a warning that may lead to death or serious injury if not observed. System Monitor CAUTION Explains how to avoid actions that could injure you or damage your machine.

  • Page 12

    System Monitor Copyright Copyright © 2006 by Canon Inc. All rights reserved. No part of this publication may be reproduced, transmitted, transcribed, stored in a retrieval Reports and Lists system, or translated into any language or computer language in any form or by any means, electronic, mechanical, magnetic, optical, chemical, manual, or otherwise, without the prior written permission of Canon Inc.

  • Page 13

    Back Previous Next Advanced Fax Features 1 Advanced Fax Features (MF3240 Only) Advanced Copy Features Dialing Features..................1-2 System Monitor Using Address Book ..........1-2 Redialing..............1-3 Reports and Lists Dialing Through a Switchboard ......1-4 Switching Temporarily to Tone Dialing ....1-5 Troubleshooting Checking Dialing Line ..........

  • Page 14: Dialing Features

    Back Previous Next Advanced Fax Features Dialing Features Advanced Copy Features The machine provides the following dialing features: Use [ ] or [ ] to find the required address book dialing, redialing, temporary tone dialing, recipient. checking dialing line, and dialing an overseas number. System Monitor –...

  • Page 15: Redialing

    Back Previous Next Advanced Fax Features Use the numeric keys to enter up to 10 first Redialing Manually characters of the recipient’s name, then press Advanced Copy [OK]. Press [Redial/Pause]. Features Press [Start] to start scanning a document. S E A R C H [ A ] System Monitor C A N O N...

  • Page 16: Dialing Through A Switchboard

    Back Previous Next Advanced Fax Features Use [ ] or [ ] to select the number of Use [ ] or [ ] to select <PBX>, then redials the machine will make, then press press [OK]. Advanced Copy [OK]. Use the numeric keys to enter the prefix Features R E D I A L T I M E S...

  • Page 17: Switching Temporarily To Tone Dialing

    Back Previous Next Advanced Fax Features Press [FAX]. Dialing using the [R] Key Press [Hook]. Advanced Copy Press [FAX]. Features NOTE Press [R] to access the outside line. Make sure to confirm the dial tone before entering a fax number. System Monitor If you enter the number before the dial tone can be heard, the call Use the numeric keys to enter the fax...

  • Page 18: Checking Dialing Line

    Back Previous Next Advanced Fax Features ■ Checking Dialing Line Adjust any necessary settings (fax resolution, etc.) for your documents. Checking dialing line function enables you to configure the Advanced Copy setting on whether to check for a dial tone. Use the numeric keys to dial the international Features access code.

  • Page 19: Receiving Features

    Back Previous Next Advanced Fax Features Receiving Features Advanced Copy Features You can set receive mode that suits your needs. The Use [ ] or [ ] to select the desired machine also provides the following receiving features: receive mode, then press [OK]. memory reception, reception restriction, and remote System Monitor <FaxOnly>: Answers all calls as faxes and disconnects voice...

  • Page 20

    Back Previous Next Advanced Fax Features Use [ ] or [ ] to select <FaxTel>, then Manual Reception press [OK]. Advanced Copy When you select < > in <RX MODE>, follow the MANUAL Use numeric keys to select the duration (0 to Features procedure below to receive a fax.

  • Page 21

    Back Previous Next Advanced Fax Features Telstra FaxStream™ Duet (Only for Australia) Telecom FaxAbility (Only for New Zealand) Advanced Copy In Australia, Telstra offers the FaxStream™ Duet capability. If In New Zealand, Telecom N.Z. offers the FaxAbility capability. Features you subscribe to this service, your line is assigned two numbers: This service allows you to assign two numbers to your line: one one for fax and one for phone.

  • Page 22: Memory Reception

    Back Previous Next Advanced Fax Features ■ ■ Memory Reception Reception Restriction The machine automatically receives faxes in memory when You can reject incoming faxes without sending their numbers in Advanced Copy printing is disabled under certain conditions (e.g., toner or paper the machine.

  • Page 23: Reducing Received Images

    Back Previous Next Advanced Fax Features Press [Additional Functions]. Receiving a Fax Remotely Use [ ] or [ ] to select <FAX Advanced Copy The following procedure is available only when the machine SETTINGS>, then press [OK]. Features receives the tone signal. Use [ ] or [ ] to select <RX SETTINGS>,...

  • Page 24: Printing Received Documents

    Back Previous Next Advanced Fax Features Use [ ] or [ ] to select desired setting, Use [ ] or [ ] to select desired printing then press [OK]. method, then press [OK]. Advanced Copy <ON>: Reduces the documents automatically depending on the <MEMORY RX>: Prints after all the pages of the document are Features length of the documents.

  • Page 25: Additional Fax Modes

    Back Previous Next Advanced Fax Features Additional Fax Modes Advanced Copy ■ Features The machine provides the following additional fax modes: Canceling Reservation broadcasting and canceling reservation. You can cancel sending jobs reserved in memory. System Monitor ■ Broadcasting Press [System Monitor]. Broadcasting enables you to send the same document to Reports and Lists Use [...

  • Page 26: Canceling Fax Jobs

    Back Previous Next Advanced Fax Features Canceling Fax Jobs Advanced Copy Features Cancel an ongoing job (sending or receiving) as follows. To cancel sending jobs reserved in memory, see “Canceling Reservation,” on p. 1-13. System Monitor Press [Stop/Reset]. Reports and Lists For sending or receiving jobs, press [ ] to select <YES>.

  • Page 27: Collate Copy

    Back Previous Next Advanced Fax Features 2 Advanced Copy Features Advanced Copy Features Advanced Copy Features................ 2-2 System Monitor Collate Copy ............2-2 2 on 1 Combination ..........2-2 Reports and Lists Canceling Copy Jobs..........2-3 Troubleshooting Appendix Table of Contents Index...

  • Page 28

    Back Previous Next Advanced Fax Features Advanced Copy Features Advanced Copy ■ Features Collate Copy Press [OK]. You can copy documents collated into sets arranged in page The machine prints the rest of sets of copies. System Monitor order. This feature can be used with “2 on 1 Combination” (see NOTE p.

  • Page 29

    Back Previous Next Advanced Fax Features Place the next page of the document on the platen glass, then press [Start]. Advanced Copy Two scanned documents will be printed on one paper. Features NOTE – If you press [OK] without scanning the second document, only System Monitor the first document will be printed on the left side of the paper.

  • Page 30

    Back Previous Next Advanced Fax Features 3 System Monitor Advanced Copy Features Checking Job and Machine Status ............3-2 System Monitor Checking Print Status ..........3-2 Checking Print and Scan Counts......3-2 Reports and Lists Checking and Deleting Documents Stored in Memory (MF3240 Only) .........

  • Page 31

    Back Previous Next Advanced Fax Features Checking Job and Machine Status Advanced Copy ■ Features System monitor enables you to view and print the Checking Print and Scan Counts transmission/reception results, check remaining memory, monitor the status of fax, and check print and scan counts. System Monitor Press [System Monitor].

  • Page 32

    Back Previous Next Advanced Fax Features ■ Checking and Deleting Documents Use [ ] or [ ] to view the required transmission/reception result. Stored in Memory (MF3240 Only) Advanced Copy The following items are displayed: Features – Transaction number (60 down to 01, from the newest to the Press [System Monitor].

  • Page 33

    Back Previous Next Advanced Fax Features 4 Reports and Lists (MF3240 Only) Advanced Copy Features Summary of Reports and Lists .............. 4-2 System Monitor Printing Reports Automatically .............. 4-3 Reports and Lists TX RESULT REPORT ..........4-3 RX RESULT REPORT ..........4-4 Troubleshooting ACTIVITY REPORT..........

  • Page 34: Reports And Lists (mf3240 Only)

    Back Previous Next Advanced Fax Features Summary of Reports and Lists Advanced Copy Features The machine can generate the following reports and lists. For how to print reports, see “Printing Reports Automatically,” on p. 4-3, and “Printing Reports and Lists Manually,” on p. 4-6. System Monitor Report/List Description...

  • Page 35: Printing Reports Automatically

    Back Previous Next Advanced Fax Features Printing Reports Automatically Advanced Copy Features TX RESULT REPORT, RX RESULT REPORT, and ACTIVITY Report Items REPORT can be set to print automatically. System Monitor The following items are displayed in the Transmission Result ■...

  • Page 36: Rx Result Report

    Back Previous Next Advanced Fax Features ● RESULT: Result of transaction Use [ ] or [ ] to select the setting you want, then press [OK]. – OK: Transmission successful Advanced Copy <OUTPUT NO>: Does not print a report. – NG: Transmission failed Features <OUTPUT YES>: Prints a report every time you receive a –...

  • Page 37: Activity Report

    Back Previous Next Advanced Fax Features ● RESULT: Result of transaction Report Items – OK: Reception successful Advanced Copy The following items are displayed in the Activity Report: – NG: Reception failed Features ● NO.: Transaction number (01 to 60) –...

  • Page 38: Printing Reports And Lists Manually

    Back Previous Next Advanced Fax Features Printing Reports and Lists Manually Advanced Copy Features For information on each report or list, see “Summary of Reports and Lists,” on p. 4-2. System Monitor Press [Additional Functions]. Use [ ] or [ ] to select <REPORT Reports and Lists SETTINGS>, then press [OK].

  • Page 39

    Back Previous Next Advanced Fax Features 5 Troubleshooting Advanced Copy Features General Problems ..................5-2 System Monitor Paper Feeding Problems................. 5-3 Reports and Lists Faxing Problems (MF3240 Only) ............5-4 Sending Problems ..........5-4 Troubleshooting Receiving Problems..........5-8 Copying Problems ................. 5-13 Appendix Printing Problems..................

  • Page 40

    If the machine plug it back in. If the LCD still remains blank, is plugged into a power strip, make sure the power contact your local authorized Canon dealer or the strip is plugged in and turned on. Canon help line.

  • Page 41

    Back Previous Next Advanced Fax Features Paper Feeding Problems Advanced Copy Features Are different types of paper loaded in the Paper does not feed properly. machine? System Monitor Is the paper loaded correctly? Load only one type of paper. Make sure the paper is correctly loaded. (See “Set Reports and Lists Make sure you load paper that meets the Up the Paper Cassette and Load Paper,”...

  • Page 42

    Back Previous Next Advanced Fax Features Faxing Problems (MF3240 Only) Advanced Copy Features ■ Sending Problems Is your machine in fax mode? System Monitor Cannot send a fax. Press [FAX] to show fax standby display. Reports and Lists Is the machine overheated? Is the document loaded correctly? Unplug the machine and let it cool for about 5 Make sure the document is correctly loaded.

  • Page 43

    Back Previous Next Advanced Fax Features Did you dial the correct number? Is the telephone line working properly? Advanced Copy Check that you have the correct number. Make sure there is a dial tone when you press Features [Hook] or when you lift the handset of any external telephone connected to the machine.

  • Page 44

    Back Previous Next Advanced Fax Features Did the recipient’s machine answer within 35 Is a document stored in memory, leaving little seconds (after all automatic redialing or no memory available? Advanced Copy attempts)? Features Print, send, or delete any documents stored in Ask the recipient to check the machine.

  • Page 45

    Back Previous Next Advanced Fax Features Documents are printed out in a reduced size on the recipient’s Sending of documents is too slow. machine. Advanced Copy Is the resolution set to <FINE> or <SUPER Features Is the recipient’s paper smaller than the size of FINE>? the documents you sent? System Monitor...

  • Page 46

    Back Previous Next Advanced Fax Features Errors occur frequently while sending. Cannot receive a fax automatically. Advanced Copy Are the telephone lines in poor condition, or do Is the machine set to receive automatically? Features you have a bad connection? For the machine to receive faxes automatically, System Monitor Check if there is a device nearby that interferes...

  • Page 47

    Back Previous Next Advanced Fax Features Is paper loaded in the machine? Is a document stored in memory, leaving little or no memory available? Advanced Copy Make sure paper is loaded in the machine. (See Features “Set Up the Paper Cassette and Load Paper,” in the Print, send, or delete any documents stored in Starter Guide.) memory.

  • Page 48

    Back Previous Next Advanced Fax Features Can the sender’s machine send the CNG signal, Print quality is poor. which tells your machine that the incoming call Advanced Copy is a fax call? Is the toner low or unevenly distributed? Features Some machines cannot send this signal.

  • Page 49

    Back Previous Next Advanced Fax Features Faxes do not print. Is the correct type of paper loaded in the machine? Advanced Copy Have you removed the sealing tape from the Features toner cartridge? Make sure you load paper that meets the requirements for use.

  • Page 50

    Back Previous Next Advanced Fax Features Is the toner low or unevenly distributed? You cannot get documents from information services. Advanced Copy Redistribute the toner inside the toner cartridge. If Is your machine set to the tone dialing type of Features the problem persists, replace the toner cartridge.

  • Page 51

    Back Previous Next Advanced Fax Features Copying Problems Advanced Copy Features The alarm sounds* or <MEMORY FULL> appears in the LCD Cannot make copies. when making copies. System Monitor Have you removed the sealing tape from the * MF3240 Only toner cartridge? Has an error occurred during transmission or Reports and Lists...

  • Page 52

    Back Previous Next Advanced Fax Features Printing Problems Advanced Copy Features Printout does not match paper size. Nothing prints. System Monitor Does the size of paper loaded in the machine Is the power cord plugged in securely? match the paper size setting? Check that the power cord is securely plugged into Reports and Lists Change the paper size setting or load the correct-...

  • Page 53

    Back Previous Next Advanced Fax Features Paper jams occur. Printout has vertical white streaks. Advanced Copy Is the correct type of paper loaded in the Is toner low or unevenly distributed? Features machine? Redistribute the toner inside the cartridge. If the System Monitor Make sure you load paper that meets the problem persists, replace the cartridge.

  • Page 54

    Back Previous Next Advanced Fax Features Telephone Problems (MF3240 Only) Advanced Copy Features Is the power cord plugged in securely? Cannot dial. System Monitor Check that the power cord is securely plugged into Is the telephone cable connected properly? the machine and into the wall outlet. If the machine is plugged into a power strip, make sure the power Make sure the cable is connected properly.

  • Page 55

    Back Previous Next Advanced Fax Features 6 Appendix Advanced Copy Features Glossary ....................6-2 System Monitor Index ......................6-8 Reports and Lists Troubleshooting Appendix Table of Contents Index...

  • Page 56

    Back Previous Next Advanced Fax Features Glossary Advanced Copy Features System Monitor Activity Report A journal of the machine’s fax transactions, both sent and Calling Tone. This is a signal sent by fax machines to identify the received. call as an incoming document. When the receiving fax detects this signal, it automatically starts to receive the fax transmission.

  • Page 57

    Back Previous Next Advanced Fax Features Document FaxTel switching Advanced Copy The sheet of paper containing the data that you send to, or This option allows you to set the machine to automatically detect Features receive from a machine. whether a call is from a fax or telephone. If the call is from another fax, the transmission is automatically received.

  • Page 58

    Back Previous Next Advanced Fax Features G3, Group 3 fax machine Manual redialing Advanced Copy Defined by CCITT/ITU-T. Uses encoding schemes to transmit When you use regular dialing, you can redial a number manually Features image data while reducing the amount of data that needs to be simply by pressing [Redial/Pause] on the operation panel.

  • Page 59

    Back Previous Next Advanced Fax Features One-Touch Speed Dialing Receiving Advanced Copy An automatic dialing method that allows you to dial a fax or Receiving transmission is also defined as RX or Reception. The Features telephone number by pressing a single one-touch speed dial key. machine can be customized to receive fax documents in several ways.

  • Page 60

    Back Previous Next Advanced Fax Features Remote reception Activating fax reception by answering an external telephone that Sending Advanced Copy is not located near the machine. You need to dial a remote A fax document that has been scanned by a fax machine is sent receiving ID number to start remote reception.

  • Page 61

    Back Previous Next Advanced Fax Features Tone Advanced Copy A key that allows you to temporarily switch to touch-tone from Features pulse dialing. In some countries, on-line data services may require that you use tone dialing. System Monitor Toner A black, resin coated powder contained in the toner cartridge. The machine applies the toner to the surface of the photosensitive drum inside the machine via an Reports and Lists...

  • Page 62

    Back Previous Next Advanced Fax Features Index Advanced Copy Features Symbols & Numerics RX RESULT REPORT 4-2 System Monitor Printing automatically 4-4 1-TOUCH LIST 4-2 LIST 1-2 LOST REPORT 4-2 Reports and Lists SEARCH 1-2 ACTIVITY REPORT 4-2, 6-2 Printing automatically 4-5 MANUAL 1-7 Additional fax modes 1-13 MEMORY DATA LIST 4-2...

  • Page 63

    System Monitor CANON INC. 30-2, Shimomaruko 3-chome, Ohta-ku, Tokyo 146-8501, Japan CANON U.S.A., INC. Reports and Lists One Canon Plaza, Lake Success, NY 11042, U.S.A. CANON CANADA INC. 6390 Dixie Road Mississauga, Ontario L5T 1P7, Canada Troubleshooting CANON EUROPA N.V.

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