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MB3442, MX331, MX431, XM1342
MFPs
User's Guide
September 2021
www.lexmark.com
Machine type:
7019
Models:
235, 4a6, 4b6, 486, 489

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Summarization of Contents

Safety Information
Conventions
Defines symbols and notes used in the guide to convey important information.
Product Statements
Provides safety precautions and warnings related to product usage and electrical safety.
Learn About the Printer
Finding Information About the Printer
Guides users on where to find setup instructions, software, and support.
Printer Configuration
Illustrates and labels the different parts of the printer for identification.
Using the Control Panel
Explains the function of each button and feature on the printer's control panel.
Selecting Paper
Provides guidelines and characteristics for choosing and using appropriate paper.
Set Up, Install, and Configure
Selecting a Location for the Printer
Offers recommendations for printer placement, ventilation, and environmental conditions.
Attaching Cables
Details how to connect various cables like power, USB, and telephone lines to the printer.
Installing Optional Trays
Provides step-by-step instructions for installing additional paper trays.
Setting up the Printer to Fax
Guides users through the process of configuring the printer's fax capabilities.
Configuring the E-mail SMTP Settings
Explains how to set up SMTP settings for sending scanned documents via email.
Loading Paper and Specialty Media
Details how to load different types of paper and configure settings for them.
Installing and Updating Software, Drivers, and Firmware
Covers the installation and updating procedures for printer software and drivers.
Networking
Provides instructions for connecting the printer to various networks.
Connecting the Printer to a Wi-Fi Network
Guides users on establishing a wireless connection for the printer.
Secure the Printer
Locating the Security Slot
Identifies the location of the printer's security lock feature for physical security.
Erasing Printer Memory
Explains procedures for erasing sensitive data from the printer's memory.
Statement of Volatility
Describes the types of memory used and the conditions under which memory is erased.
Print
Printing from a Computer
Details the process of printing documents from a computer to the printer.
Printing from a Mobile Device
Explains how to print documents from various mobile devices and services.
Printing from a Flash Drive
Guides users on how to print documents directly from a USB flash drive.
Configuring Confidential Jobs
Covers settings for secure printing, including PINs and job expiration.
Canceling a Print Job
Provides instructions on how to cancel print jobs from the control panel or computer.
Copy
Making Copies
Explains the basic steps for making copies using the ADF or scanner glass.
Copying Photos
Details the procedure for copying photos, including selecting content type.
Copying on Letterhead
Guides users on how to properly load and copy documents on letterhead.
Reducing or Enlarging Copies
Explains how to adjust the size of copies using the scale feature.
Creating a Copy Shortcut
Allows users to save custom copy settings for quick access.
E-mail
Sending an E-mail
Provides instructions for sending scanned documents via email using the printer.
Creating an E-mail Shortcut
Enables users to save email settings for faster sending.
Fax
Sending a Fax
Details the steps for sending faxes from the printer control panel or computer.
Scheduling a Fax
Allows users to set a specific date and time for sending a fax job.
Blocking Junk Faxes
Explains how to configure the printer to block unwanted faxes.
Forwarding a Fax
Guides users on setting up rules for forwarding received faxes.
Scan
Scanning to a Computer
Provides instructions for scanning documents and saving them to a computer.
Scanning to an FTP Server Using a Shortcut
Details how to set up and use shortcuts for scanning to FTP servers.
Scanning to a Network Folder Using a Shortcut
Explains how to configure and use shortcuts for scanning to network folders.
Scanning to a Flash Drive
Guides users on scanning documents directly to a USB flash drive.
Scanning to a Cloud Connector Profile
Provides instructions for scanning documents to cloud storage services.
Use Printer Menus
Menu Map
Provides an overview of the printer's menu structure and available options.
Device Preferences
Covers settings related to display language, country, date/time, and paper size.
Eco-Mode
Explains settings for paper saving and print quality adjustments.
Notifications
Details settings for audible alerts related to ADF, alarms, and supplies.
Maintenance
Covers printer maintenance functions including USB, tray, and configuration settings.
Security
Provides options for managing user access, certificates, and login restrictions.
Reports
Allows users to print reports on menu settings, device information, and print jobs.
Maintain the Printer
Checking the Status of Parts and Supplies
Guides users on how to check the status of printer components and supplies.
Configuring Supply Notifications
Details how to set up notifications for low supplies or paper status.
Ordering Parts and Supplies
Provides information on how to order genuine Lexmark parts and supplies.
Replacing Parts and Supplies
Offers instructions for replacing consumable parts like toner and imaging units.
Cleaning Printer Parts
Provides guidance on cleaning the printer exterior, touch screen, and scanner.
Saving Energy and Paper
Explains how to configure power save modes and conserve resources.
Moving the Printer to Another Location
Offers safety guidelines and procedures for safely relocating the printer.
Troubleshoot a Problem
Print Quality Problems
Helps diagnose and resolve issues related to print quality defects.
Printing Problems
Provides solutions for common printing issues like blank pages and dark print.
Network Connection Problems
Addresses issues related to connecting the printer to the network.
Issues with Supplies
Helps resolve problems related to non-Lexmark supplies and cartridge mismatches.
Clearing Jams
Provides guidance on avoiding and clearing paper jams from various printer areas.
E-mailing Problems
Offers solutions for issues encountered when sending emails from the printer.
Faxing Problems
Helps diagnose and resolve common faxing issues like caller ID and transmission.
Scanning Problems
Provides solutions for issues related to scanning to computers or network folders.
Recycle and Dispose
Recycling Lexmark Products
Guides users on returning Lexmark products for recycling through the official program.
Recycling Lexmark Packaging
Provides information on the recyclability of Lexmark packaging materials.
Notices
Product Information
Lists product names, machine types, and model numbers for reference.
Edition Notice
States the publication date and disclaimers regarding warranty and accuracy.
Trademarks
Lists Lexmark and third-party trademarks associated with the product.
Federal Communications Commission (FCC) Compliance Information Statement
Details FCC compliance information for Class B digital devices.
Limited Warranty Service
Explains how to obtain warranty service and the conditions that may affect it.
Power Consumption
Product Power Consumption
Documents the power consumption characteristics of the printer in various modes.
Sleep Mode
Explains the energy-saving Sleep Mode and its timeout settings.

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