Dell™ Photo Printer 540 Owner’s Manual Look Inside For: • Ordering Photo Print Packs • Getting Started • Using Your Printer • Printing With a Computer • Care and Maintenance • Troubleshooting w w w . d e l l . c o m | s u p p o r t . d e l l . c o m...
Ordering Photo Print Packs You can order Dell™ Photo Print Packs, which contain the photo cartridge and photo paper for your printer, and other supplies online at www.dell.com/supplies or by phone. Austria Belgium Canada Caribbean Islands Columbia Denmark Finland France...
Contents Ordering Photo Print Packs Notes, Notices, and Cautions CAUTION: SAFETY INSTRUCTIONS 1 Getting Started User’s Guide Accessing Your Understanding the Printer Parts Setting Up Your Printer Loading the Photo Cartridge Loading the Photo Paper Changing Settings—Press Menu Select Menu Items Print Options Menu Photo Quality Menu Photo Display Menu...
Read and follow these instructions before using Dell products. Always follow basic safety procedures. • The use of an accessory attachment that is not recommended by Dell, such as an AC adapter, may cause fire, electric shock, or injury. •...
Getting Started User’s Guide Accessing Your Click Start All Program(s) → → View Dell User’s Guide. Understanding the Printer Parts Lights and Buttons Error indicator light Power button Save to PC Rotate Menu Memory card light Navigation (Arrow) buttons Dell Printers Dell Photo Printer 540 →...
Lights and Buttons Select Cancel Print Color Print Black & White Part Power connector USB connector to PC Camera or USB storage device connector Memory card slot Memory card slot Paper tray door Getting Started Description Choose the photo or option that appears on the Liquid Crystal Display (LCD).
5 in. (12.7 cm) clearance is required. Provide ventilation and cooling to the printer. Do not block the vents. Located on the bottom of the printer. This is used to identify your printer when you use support.dell.com or contact technical support. Getting Started...
Loading the Photo Cartridge NOTE: Use only the photo cartridge from a Dell Photo Print Pack. Do not use any other type of photo cartridge in your printer. Do not expose your photo cartridge to extreme temperatures. (See information on photo print pack packaging.) If there is slack in the print ribbon, remove it by pushing in on the spool, then rotating the spool clockwise a maximum of one half turn.
Loading the Photo Paper NOTE: Use only the perforated photo paper from a Dell Photo Print Pack. Do not use inkjet paper or any other photo paper. Do not remove perforated tabs from the photo paper until a photo is printed.
Fan the photo paper to keep the sheets from sticking together. Load the photo paper into the paper tray, with the glossy side up and the Dell logo side down. NOTE: Do not load more than 20 sheets of photo paper in the paper tray. Do not load photo paper that is missing perforated tabs.
Changing Settings—Press Menu Press the Menu button to customize your photo and printer settings. Select Menu Items Press the Menu button. Press until the menu heading you want appears on the display, then press Select ( Continue scrolling until the option you want is highlighted. Press Select ( ) and follow the directions on the LCD.
From the Photo Quality sub-menu: PHOTO BRIGHTNESS COLOR MODE Photo Display Menu From the Photo Display sub-menu: SLIDE SHOW ROTATE Getting Started You can: Change the brightness level (for the current photo only). Press • Brightest • Brighter • Normal (default) •...
• Yes • No Select a language for the display. Select your country; this provides a number to order Dell photo print packs. Specify how long the printer remains inactive before entering auto sleep mode. • 1 Minute • 5 Minutes •...
Maintenance Menu From the sub-menu: PRINTS REMAINING CHANGE CARTRIDGE ADD PHOTO PAPER PRINTER DIAGNOSTICS Getting Started You can: Check if the photo cartridge is low; if so, directions are displayed. • 6-15 prints remaining • 1-5 prints remaining • 0 prints remaining Display directions for changing the photo cartridge.
• process. The first 3 passes apply layers of yellow, magenta, and cyan color. The fourth pass applies the Dell Clear Life Coating that protects and preserves the photo. NOTE: If you remove the card or disconnect the camera during printing, then printing will stop when the current photo is printed.
Inserting Memory Cards NOTICE: Insert memory cards with the memory card label facing up. NOTE: When you insert a memory card, a drive will appear on your computer. The photos on the memory card will not appear in this drive until you press Save to PC. NOTE: Only photos within the first five levels of folders are displayed in Photo View mode.
Choosing a Layout Option Press the Menu button, then select Print Options Press to scroll through photo layouts. Press Press Print Color or Print Black and White to begin printing all selected photos. The selected layout applies to this print job only. The layout then reverts to the default 1-up 4x6 photo.
Printing From Your Pictbridge-enabled or Other Compatible Camera You can print photos from any PictBridge-enabled camera or other compatible device. Make sure the card slots are empty before you plug in the camera cable. Plug the USB cable from the camera into the camera port connector the printer.
Printing With a Computer Printing Tips See page 21 for helpful printing tips. Windows-Based Operating System Requirements Minimum Windows 2000 Professional, Service Pack 2 and 3 Pentium II processor 200 MHz 48 MB RAM 100 MB available free space USB port CD-ROM 800 x 600 display [16 bit] Recommended...
Installing Printer Drivers and Software Make sure the power cable is connected to the printer and the printer is on. Insert the Drivers and Utilities CD into your computer. Plug the USB cable (sold separately) into the USB connector Plug the other end of the USB cable into the square USB connector Follow the on-screen instructions to install the printer drivers and printer documentation.
Choosing a Color Mode Color mode is an automatic color correction feature that helps you easily create high-quality prints in no time. The Dell Photo Printer 540 features three color mode options: high-quality, natural color for everyday photo-making (default). richer, more vivid colors.
Saving and Copying Photos to Your Computer With the printer turned on, insert a memory card in the appropriate slot or connect a camera (not PictBridge enabled) via the camera port connector Press the Save to PC button on the printer. If you have loaded Photo Manager software, the Photo Manager Wizard launches.
Care and Maintenance CAUTION: Before performing any of the procedures listed in this section, read and follow the Safety Instructions on page 9. General Care of the Printer NOTICE: Always disconnect the power before cleaning. Do not use harsh or abrasive cleaners or organic solvents on the printer or any of its parts.
Cleaning the Paper Feed Roller To prevent misfeeds and to make sure your photos are the best quality, keep the feed roller clean. Inspect the roller weekly for debris particles, and clean if necessary. Unplug the AC power adapter. Remove the paper tray from the printer, and leave the paper tray door open. Lightly moisten a lint-free cloth with water.
• A memory card is properly inserted (label side up, fully inserted into the proper slot). • Print a test page: • Click Start → All Programs (or Programs) → Dell Printers → Dell Photo Printer 540 → Printing Preferences.
• Both your computer and your printer are on. • The Dell Photo Printer 540 is the selected printer. (It should not be set as the default if there is another printer connected.) • Restart your computer. If problems persist, see “Uninstalling and reinstalling the software” in your User’s Guide...
HOTO PAPER DOES NOT FEED NOTE: Use only Dell photo paper from a Dell Photo Print Pack for your printer. Do not use inkjet paper or any other paper. The paper tray may be empty. Load photo paper (page 15) and re-install the paper tray. Check the photo paper: Remove the paper tray (page 15).
RINTING STOPS DURING MID NOTE: Use only Dell photo paper from a Dell Photo Print Pack for your printer. Do not use inkjet paper or any other photo paper. • Check the photo paper: Remove the paper tray. Check the paper slot on the back of the printer.
• Adjust the exposure compensation on your camera (if available), and try re-taking the photo. See your camera user’s guide for details. • Edit the photo using Dell Photo Imaging software on your computer. See the Photo Imaging software Help for details.
OTHING HAPPENS WHEN YOU TRY TO PRINT • Check the USB connections from the printer to the computer (page 26). • The computer may be transferring images. Wait a few seconds, then try again. • Access the printer menu for your system. Remove check marks next to Pause Printing and Offline, if checked.
• Make sure Drivers and Utilities software is installed (page 26). Install if necessary. • Uninstall, then reinstall Drivers and Utilities software (page 26). • Make sure your computer meets the minimum system requirements (page 25). Upgrade your system if necessary. • More Troubleshooting Options Go to support.dell.com for help. Troubleshooting...
Automated Order-Status Service To check on the status of any Dell™ products that you have ordered, you can go to support.dell.com, or you can call the automated order-status service. A recording prompts you for the information needed to locate and report on your order. See "Contacting Dell" for the telephone number to call for your region.
When you need to contact Dell, use the electronic addresses, telephone numbers, and codes provided in the following table. If you need assistance in determining which codes to use, contact a local or an international operator. Country (City) International Access Code...
Country (City) International Access Code Country Code City Code Austria (Vienna) Website: support.euro.dell.com International Access Code: 900 E-mail: email@example.com Country Code: 43 Home/Small Business Sales City Code: 1 Home/Small Business Fax Home/Small Business Customer Care Preferred Accounts/Corporate Customer Care Home/Small Business Technical Support...
Country (City) International Access Code Country Code City Code Canada (North York, Ontario) Online Order Status: www.dell.ca/ostatus International Access Code: 011 AutoTech (automated technical support) Customer Care (Home Sales/Small Business) Customer Care (med./large business, government) Technical Support (Home Sales/Small Business) Technical Support (med./large bus., government)
Country (City) International Access Code Country Code City Code China (Xiamen) Technical Support website: support.dell.com.cn Country Code: 86 Technical Support E-mail: firstname.lastname@example.org City Code: 592 Technical Support Fax Technical Support (Dimension™ and Inspiron™) Technical Support (OptiPlex™, Latitude™, and Dell Precision™)
Country (City) International Access Code Country Code City Code Czech Republic (Prague) Website: support.euro.dell.com International Access Code: 00 E-mail: email@example.com Country Code: 420 Technical Support City Code: 2 Technical Support Fax Customer Care Customer Care Fax Switchboard Denmark (Copenhagen) Website: support.euro.dell.com...
Country (City) International Access Code Country Code City Code Finland (Helsinki) Website: support.euro.dell.com International Access Code: 990 E-mail: firstname.lastname@example.org Country Code: 358 E-mail Support (servers): Nordic_support@dell.com City Code: 9 Technical Support Technical Support Fax Relational Customer Care Home/Small Business Customer Care...
Country (City) International Access Code Country Code City Code Germany (Langen) Website: support.euro.dell.com International Access Code: 00 E-mail: email@example.com Country Code: 49 Technical Support City Code: 6103 Home/Small Business Customer Care Global Segment Customer Care Preferred Accounts Customer Care Large Accounts Customer Care...
Country Code City Code Home and Small Business Division India Technical Support Sales Ireland (Cherrywood) Website: support.euro.dell.com International Access Code: 16 E-mail: firstname.lastname@example.org Country Code: 353 Technical Support City Code: 1 U.K. Technical Support (dial within U.K. only) Home User Customer Care Small Business Customer Care U.K.
Technical Support (Dimension™ and Inspiron™) Technical Support outside of Japan (Dimension and Inspiron) Technical Support (Dell Precision™, OptiPlex™, and Latitude™) Technical Support outside of Japan (Dell Precision, OptiPlex, and Latitude) Technical Support (PDAs, projectors, printers, routers) Technical Support outside of Japan (PDAs,...
Macao Technical Support Country Code: 853 Customer Service (Penang, Malaysia) Transaction Sales Malaysia (Penang) Technical Support (Dell Precision, OptiPlex, and Latitude) International Access Code: 00 Technical Support (Dimension and Inspiron) Country Code: 60 Technical Support (PowerEdge and PowerVault) City Code: 4...
Relational Sales Home/Small Business Sales Fax Relational Sales Fax Switchboard Switchboard Fax New Zealand E-mail (New Zealand): email@example.com International Access Code: 00 E-mail (Australia): firstname.lastname@example.org Country Code: 64 Technical Support (for desktop and portable computers) Technical Support (for servers and storage)
Country (City) International Access Code Country Code City Code Norway (Lysaker) Website: support.euro.dell.com International Access Code: 00 E-mail Support (portable computers): Country Code: 47 email@example.com E-mail Support (desktop computers): firstname.lastname@example.org E-mail Support (servers): email@example.com Technical Support Relational Customer Care Home/Small Business Customer Care...
Technical Support (Optiplex, Latitude, and Precision) Country Code: 65 Technical Support (PowerEdge and PowerVault) Customer Service (Penang, Malaysia) Transaction Sales Corporate Sales South Africa (Johannesburg) Website: support.euro.dell.com International Access Code: E-mail: firstname.lastname@example.org 09/091 Gold Queue Country Code: 27 Technical Support City Code: 11...
International Access Code: 00 E-mail: email@example.com Country Code: 46 E-mail Support for Latitude and Inspiron: Swefirstname.lastname@example.org City Code: 8 E-mail Support for OptiPlex: Swe_kats@dell.com E-mail Support for Servers: Nordic_server_support@dell.com Technical Support Relational Customer Care Home/Small Business Customer Care Employee Purchase Program (EPP) Support...
Trinidad/Tobago General Support Turks and Caicos Islands General Support U.K. (Bracknell) Website: support.euro.dell.com International Access Code: 00 Customer Care website: support.euro.dell.com/uk/en/ECare/Form/Home.asp Country Code: 44 City Code: 1344 E-mail: email@example.com Technical Support (Corporate/Preferred Accounts/PAD [1000+ employees]) Technical Support (direct/PAD and general)
Employee Purchase Program (EPP) Customers Dell Sales Dell Outlet Store (Dell refurbished computers) Software and Peripherals Sales Spare Parts Sales Extended Service and Warranty Sales Dell Services for the Deaf, Hard-of-Hearing, or Speech-Impaired U.S. Virgin Islands General Support Venezuela General Support...
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Dell™ Photo Print Pack Limited Warranty (U.S. and Canada Only) Dell Inc. warrants to the original purchaser of genuine Dell Photo Print Pack(s) that the Dell Photo Print Pack(s) will be free from defects in material and workmanship for two years beginning on the date of invoice. If this product proves defective in either material or workmanship, the defective portion will be replaced without charge during the limited warranty period if returned to Dell.
001-877-533-6230; in Puerto Rico, call 1-877-839-5123. In cases in which either the product has been discontinued or is not available, Dell reserves the right, at its sole discretion, to choose between replacing it by a similar product or reimbursing you for the purchase cost. This limited warranty does not apply to any portion of Dell Photo Print Pack(s) that have been improperly stored or due to problems resulting from misuse, abuse, accident, neglect, mishandling, incorrect environments, or wear from ordinary use.
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