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Tektronix Phaser 360 User Manual

Remote internet printing software
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PhaserLink
Remote Internet Printing Software
User Manual
V3 November 1999
46XX-34

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Summary of Contents for Tektronix Phaser 360

  • Page 1 PhaserLink Remote Internet Printing Software User Manual V3 November 1999 46XX-34...
  • Page 2 ® PANTONE Colors generated by Phaser color printer are four- and/or three-color process simulations and may not match PANTONE-identified solid color standards. Use current PANTONE Color Reference Manuals for accurate colors. PANTONE Color simulations are only obtainable on this product when driven by qualified Pantone-licensed software packages.

  • Page 3: Table Of Contents

    Overview of setup and installation Configuring your printers Printer configuration for Phaser 850 printers 9 Printer configuration for Phaser 840, 740, 780, and 360 printers 9 Required fields on the PhaserLink Printing Settings web page 10 Fields required for email status messages...
  • Page 4 Removing groups and printers from the destination list 28 Setting options for the current job 29 Using Advanced Features Creating subgroups Viewing and modifying printer properties Viewing group properties 34 Renaming printers and groups Receiving printer status email messages Setting job options 36...

  • Page 5: Phaserlink Remote Internet Printing Software Overview

    Software Overview PhaserLink Remote Internet Printing Software allows you to print to one or more remote Tektronix Phaser color printers (such as a Phaser 360 color printer) over the Internet, directly from Windows applications. The print jobs are sent as email (electronic mail).

  • Page 6: Supported Operating Systems

    PC that sends a print job email servers to a remote printer PhaserLink Remote Internet Printing Server on each remote printer...

  • Page 7: Phaserlink Remote Internet Printing Servers

    PhaserLink web page, where you set printer options such as who is allowed to send jobs to the printer, how often the printer polls the system for jobs, and who is responsible for fixing problems with the printer.

  • Page 8: Communication On The Internet

    Internet to remote printers. For example, an employee in one company can send a print job to a printer at another company. The reason this is possible is that the email is sent using the SMTP email protocol, which can pass through firewalls.

  • Page 9: Alternative Configuration

    POP3 email server is usually required to view the printer status messages. In this simple configuration, the printer’s POP3 email server (from which the printer receives email) has the same IP address as the printer’s SMTP email server (to which the printer sends email). Alternative configuration Your email system may not be as simple as the one shown in the diagram on page 4, especially if you are printing to printers at a different company.

  • Page 10: Overview Of Steps You Need To Complete

    Also, each printer needs a PhaserShare Series B network interface card. O T E For this release of PhaserLink Remote Internet Printing Software, the only printer available that meets the network interface requirement is the Phaser 360 color printer. PhaserLink Remote Internet Printing Software Create email account...

  • Page 11: Setting Up And Configuring Printers From The Phaserlink Web Page

    PhaserLink Remote Internet Printing Software will work. Then it explains how to install the PhaserLink Remote Internet Printing client software. Typically, the network and printer configuration tasks are performed by a System Administrator. System requirements For this software release, the client software is available only for Windows 95.

  • Page 12: Overview Of Setup And Installation

    PhaserLink Remote Internet Printing Software fundamental concepts” on page 2. Configure each printer you intend to use as a remote printer. This step is described on page 8. Install the client software on each PC that will send print jobs to remote printers.

  • Page 13: Printer Configuration For Phaser 850 Printers

    Use the PhaserLink Remote Internet Printing web page. To access this web page, follow these steps: Enter the printer’s URL into a web browser. The printer’s URL is: where printer’s-IP-address is the IP address or DNS name you set during TCP/IP configuration.

  • Page 14: Required Fields On The Phaserlink Printing Settings Web

    fields. The following fields relate to the SMTP email server to which the printer (not the client PC) is connected. Refer to the diagrams on page 4 and page 5 and their accompanying explanations for more information.

  • Page 15: Applying Your Changes

    10, which provides access to the POP3 email server.) Allow PhaserLink Printing Jobs from (Hosts): the printer to selected hosts, enter the IP addresses of those hosts in this field. Separate multiple hosts with a single space. The maximum number of characters you can specify in this field is 256.
  • Page 16 Setting Up and Configuring Printers from the PhaserLink Web Page PhaserLink Remote Internet Printing Software...

  • Page 17: Installing And Configuring Phaserlink Remote Internet Printing Software

    Once you have completed this task, you can print to Internet-connected printers and groups of printers from a Windows application, just as you would print to any printer installed on your system. See Chapter 4 for details on printing. O T E...

  • Page 18: Installing The Client Software

    Start Windows on your workstation. Insert the printer’s CD-ROM into your computer’s CD-ROM drive. The CD-ROM is auto-running. If you have this feature turned off, run the file SETUP.EXE, using the Windows Run dialog box. (To access the Run dialog box, click on the Start button, then click on Run.)

  • Page 19: Getting To Know The Destination Manager

    You can choose not to display the toolbar; see “Displaying and suppressing the toolbar” on page 25 for instructions. Installing and Configuring PhaserLink Remote Internet Printing Software Meaning Tool Add a printer to the Internet-connected Printers list Import existing information into the...
  • Page 20 If a printer is selected in the left pane, the right pane displays the printer information, such as name and description. If a main group is selected in the left pane, the right pane displays any subgroups and printers that are members of that group.

  • Page 21: Adding An Internet-Connected Printer

    Adding an Internet-connected printer It is important to tell the Destination Manager about an Internet-connected printer before you try to send jobs to the printer. To add a printer to the Internet-connected Printers list, follow these steps: Start the Destination Manager.
  • Page 22 O T E The Add Printer Wizard looks for .INF files (not .PPD) files, so be sure to select the appropriate .INF file (such as tek.inf) for the printer driver you want to use.
  • Page 23 This dialog box prompts you for the following information: Printer Description: Enter a text string that describes the printer. For example, you might enter Phaser 360 color printer in our Oslo, Sweden office. The text string can be a maximum of 180 characters. Default Recipient: Enter the name of the person who is to receive the print job.
  • Page 24 Installing and Configuring PhaserLink Remote Internet Printing Software This screen summarizes all the information you have supplied. Verify that all fields are correct. If not, use the Back button to return to the appropriate screen and correct the information. When all the information is correct, click Finish. If you clicked New Driver in Step 4, a dialog box appears, asking you to select the appropriate .PPD file for the driver you selected.

  • Page 25: How The Internet-Connected Printers List Relates To The Windows Printers Folder

    (or double-click the list name). Your display should look similar to the following illustration: Repeat these steps for each Internet-connected printer you want to add. You can add printers at any time; you do not have to add them all at once.

  • Page 26: Adding Groups Of Internet-Connected Printers

    Once you have added some Internet-connected printers, you are ready to create groups of printers for distributing your print jobs. A printer group consists of one or more Internet-connected printers, and can contain subgroups. (For information on creating subgroups, see “Creating subgroups” on page 31.) All printers in a group should use a similar printer driver.

  • Page 27: How The Internet-Connected Groups Of Printers List Relates To The Windows Printers Folder

    Select the printer you want to add to a group by clicking it in the Internet-connected Printers list. Drag and drop the printer onto the group to which you want to add it. If the added printer’s driver is incompatible with the group driver, a warning dialog box appears.

  • Page 28: Deleting Printers And Groups

    Similarly, you can delete a group. The scope of the deletion is as follows: If you select a printer in a group then delete it, only that instance of the printer is deleted. The printer remains in the Internet-connected Printers list.

  • Page 29: Requesting A Printer's Status

    Requesting a printer’s status Before you send a print job to a printer, you may want to make sure that the printer is available. You can get a printer’s status in the form of email messages from the printer. Start the Destination Manager.

  • Page 30: Closing The Destination Manager

    Installing and Configuring PhaserLink Remote Internet Printing Software Closing the Destination Manager In the main menu, click File. Then click Exit. All changes you have made are automatically saved. PhaserLink Remote Internet Printing Software...

  • Page 31: Printing With Phaserlink Remote Internet Printing Software

    Printing to a remote printer using PhaserLink Remote Internet Printing Software is similar to printing on any printer installed on your system, except for one extra step: after you select the printer and click Print in your application’s Print dialog box, the Print Redirector appears.

  • Page 32: Using The Print Redirector

    The right pane lists the printer or group you chose from the Print dialog box; the left pane lists the printers and groups with same driver as the selected printer or group.

  • Page 33: Setting Options For The Current Job

    Job Printed: Sends a status message only when the print job has finished. On Error: Sends a status message if the printer encounters an error condition (such as out of paper). Trace Job: Sends status messages indicating the following: Trace Job is used mainly by the System Administrator to debug a job in case of errors.
  • Page 34 Printing with PhaserLink Remote Internet Printing Software PhaserLink Remote Internet Printing Software...

  • Page 35: Using Advanced Features

    Chapter 3 provided the basic information about using the Destination Manager. This chapter discusses more advanced tasks, such as creating subgroups and modifying printer properties. Do not attempt the tasks covered in this chapter until you have fully mastered the earlier chapters of this book.

  • Page 36: Viewing And Modifying Printer Properties

    Start the Destination Manager. In the Internet-connected Printers list, select the printer. O T E As an alternative to Steps 1 and 2, you can double-click a printer in the Internet-connected Printers list. In the main menu, click Organizer. Then click Properties. Alternatively, right-click the printer;...
  • Page 37 To see what groups and subgroups the printer is a member of, click the Member Of tab in the Printer Properties dialog box. You cannot change the group membership of the printer from this dialog box; this information is read-only.

  • Page 38: Viewing Group Properties

    Using Advanced Features Viewing group properties Start the Destination Manager. In the Internet-connected Groups of Printers list, click the group for which you want to see properties. In the main menu, click Organizer. Then click Properties. Alternatively, right-click the group name. In the popup menu, click Properties; this opens the Group Properties dialog box: To close the dialog box, click OK.

  • Page 39: Renaming Printers And Groups

    When you are finished, click OK. If you rename a printer, all instances of that printer in all groups are renamed. If you rename a group, any instance of that group as a subgroup are renamed as well. In...

  • Page 40: Receiving Printer Status Email Messages

    To close the dialog box, click OK. Setting job options You can control the type of printer status messages that are sent for a job through the Job Options dialog box. To open this dialog box, in the main menu, click Organizer.

  • Page 41: Sharing Destination Manager Information

    A description of the print job appears in the Job Description field. The value of this field can be a maximum of 80 characters. You can choose to have printer status messages sent in one or more of the following situations: Job Done indicates you receive an email message when the job has finished...

  • Page 42: Importing Destination Manager Configuration Files

    If you are exporting the entire file, skip to Step 3. If you want to export only a portion of the file, select the printer or group you want to export. You can select only one printer or one group at a time.

  • Page 43: Printing Your Destination Manager Information

    If you are exporting the entire file, click Yes. If you are exporting only a portion of the file, click No. Next, the Export dialog box opens: Use the Export dialog box as you would use any Windows Save As dialog box.
  • Page 44 Using Advanced Features PhaserLink Remote Internet Printing Softwar...

  • Page 45: Getting Help

    Email update notices Receiving email update notices Register your printer on-line and sign up to receive notification by email of new printer drivers, accessories, and upgrades for your Tektronix Phaser color printer. To subscribe to this free service, follow these steps: Point your web browser to the Tektronix web site: www.tek.com/Color_Printers/support/subscribe.html...

  • Page 46: Customer Support Centers

    Getting Help Customer Support Centers For more information or for getting help with troubleshooting or servicing your printer, contact your local Tektronix reseller, authorized service provider, or the following resources worldwide: Customer Support Centers Australia 1-800-811-177 Austria 0660 5804 Belgium...

  • Page 47: Teksmart™ Knowledge Base

    The TekSMART Knowledge Base, researched and maintained by Tektronix’ Customer Support Center, is an extensive library of articles to help you care for and get the most from your printer. From your web browser, access the TekSMART Knowledge Base web site: www2.tek.com/merlin/TKO...
  • Page 48 Getting Help PhaserLink Remote Internet Printing Software...
  • Page 49 36 renaming printers and groups 35 sharing information 37 status bar, suppressing 25 toolbar, suppressing 25 tools 15 viewing printer and group properties 32 Do/Apply button 11 driver choosing for new printer 18 incompatible warning 23 installing new 18...
  • Page 50 filename extension, Destination Manager configuration files 38 firewall definition 4 relationship to printer’s SMTP email server 10 gateway address, printer 3 Get Status button 25 getting help 42 in Destination Manager 16 group ?? to renaming Group Properties dialog box 34...
  • Page 51 11 SMTP email server 10 status messages 10 viewing properties of 32 printer driver choosing for new printer 18 incompatible warning 23 installing new 18 Printer Name field 10 Printer Properties dialog box 32 Printers folder 21...
  • Page 52 View and Configure PhaserLink Printing Settings web page 9 optional fields 11 required fields 10 status message fields 10 URL 9 viewing printer and group properties 32 web page on-line support 41 View and Configure PhaserLink Printing Settings 9 Windows Printers folder 21...

This manual is also suitable for:

Phaser 740Phaser 780Phaser 840Phaserlink

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