Table of Contents
Related Manuals for Aastra Dialog 4220
Summary of Contents for Aastra Dialog 4220
- Page 1 Aastra Business Communication Solution Dialog 4220 User’s Guide Supported platform: Aastra 470 This user's guide describes the functions, the configura- tion, and the use of the Dialog 4220 Lite. eud-1393_en / 1.0 – R1.1 – © 07.2011...
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Page 2: Operating And Display Elements
Operating and display elements Operating elements Handset Configurable keys with LED Freely configurable as number or function key: • Number key with two storage locations: Press once short: First phone number. Press twice short: Second phone number. • Function key: Activate/deactivate function. Redial key Last phone number dialled. - Page 3 Operating and display elements Labels Write-on labels for the configurable keys can be found on the Aastra Doc- Finder. You can fill out the fields directly on your PC and then print out the labels. Volume/cursor keys Adjusts volume. Correction key •...
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Page 4: Product Information
Product information Safety Information Failure to observe this information can be hazardous and infringe existing laws. Connections Always plug the phone cable connectors into the appropriate sockets. Do not modify the connections in any way. Mains power Use the original power supply only. Connect the power supply only to power sources that conform to the indications on the power supply. - Page 5 © The information, graphics and layouts featured in the user information are subject to copyright and may not be duplicated, presented or processed without the written consent of Aastra Telecom Schweiz AG Your product is supplied with a Quick User’s Guide, safety information and, where applicable, with other product-specific information.
- Page 6 Purpose and function This product is part of the Aastra 470 communication solution. Aastra 470 is an open, modular and comprehensive communication solution for the business sector with several communication servers of different output and expan- sion capacity, a comprehensive telephone portfolio and a multitude of expansions.
- Page 7 ISO 9001 quality guidelines. The relevant user information has been compiled with the utmost care. The functions of the Aastra 470 products have been tested and approved after comprehensive con- formity tests. Nonetheless errors cannot be entirely excluded. The manufacturers shall not be liable for any direct or indirect damage that may be caused by incorrect han- dling, improper use, or any other faulty behaviour.
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Page 8: Table Of Contents
Content Operating and display elements..........2 Product information. -
Page 9: Dialling And Phoning
Dialling and phoning The following sections explain how to make phone calls simply and the func- tions your phone offers you whenever you receive a call. Answering calls............... 10 Making calls. -
Page 10: Answering Calls
Dialling and phoning Answering calls This section explains the procedure for answering a call. Answering a call Your phone is ringing. To answer the call, proceed as follows. Pick up the handset. Ending a call You want to end the call. Put the handset on-hook or press the Correction key. -
Page 11: Making Calls
Dialling and phoning Making calls This section explains the different ways you can make a call with your phone. Dialling with the phone number You want to call someone and key in that person's phone number. Pick up the handset. ➔... - Page 12 Dialling and phoning Using your phone in open listening mode You want other people in the room to be able to listen in to the call. The open listening function lets you activate the loudspeaker in addition to the hand- set.
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Page 13: Using The Display And Operating Elements
Using the display and operating ele- ments The following sections explain how to operate your phone quickly and simply. Keys ................. . 14 Input . -
Page 14: Keys
Using the display and operating elements Keys Using the Foxkey The Foxkey has variable functions, depending if you press the key short or long. If the Foxkey's LED is lit red, messages and/or activated functions are available. Using the Foxkey you can retrieve the various information or make settings. Press the Foxkey: •... - Page 15 Using the display and operating elements Enters digits The digit keys are used to enter the digits 0 to 9. Enter the letters You can also use the digit keys to enter letters and special characters. A number of let- ters and special characters are assigned to each key.
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Page 16: Signals
Using the display and operating elements Signals Indicator LED Signals Depending on the situation the indicator LEDs of the configurable keys either flash or remain steadily lit. State Description Switched off Function is not activated • Function is activated • Team partner in a call (Team key) Flashes Incoming call on Team key eud-1393/1.0 –... -
Page 17: Supplementary Features
Supplementary features The following sections explain the supplementary features provided by your phone for more efficient use. Making and answering calls ............18 Using functions while in a call . -
Page 18: Making And Answering Calls
Supplementary features Making and answering calls This section explains some convenient features provided by your phone for making a call. Dialling with the abbreviated dialling memory You want to call a user who is stored in your abbreviated dialling memory. You can call up the user with a single keystroke by pressing the corresponding digit key. - Page 19 Supplementary features Dialling with a configurable key You want to call someone whose phone number is stored under a configurable key. You can dial the person by pressing the corresponding key. To find out how to configure a configurable key, refer to the chapter "Configuring keys", page 34.
- Page 20 For more detailed information please refer to the "User’s Guide Function Codes" on the Aastra 400 DocFinder: www.aastra.com/docfinder. Answering call waiting You are in a call and hear the call waiting tone. Another user is urgently trying to reach you.
- Page 21 Note: The default PIN setting "0000" is not accepted. First change the PIN with func- tion code *47 (see "User’s Guide Function Codes" on the Aastra 400 DocFinder: www.aastra.com/docfinder). If you have forgotten your PIN, your system administrator can reset it to the default setting.
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Page 22: Using Functions While In A Call
Supplementary features Using functions while in a call This section explains the different options provided by your phone while you are in a call. Enquiry call during a call You want to call someone else briefly without losing your current call partner. Then you want to resume your conversation with your original call partner. - Page 23 Supplementary features Brokering between an enquiry call party and your call partner You are talking with an enquiry call party and have your original call partner on hold. You want to be able to switch back and forth between the two. In an enquiry call you can use the Brokering function to switch back and forth...
- Page 24 Supplementary features Transferring a call partner You want to put your call partner through to someone else. With the Enquiry call function you can connect your call partner with someone else. You can connect internal and external users with one another. You are making/taking a call Press the Foxkey.
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Page 25: Organising Absences From The Desk
Supplementary features Organising absences from the desk This section explains the different options provided by your phone when you want to leave your desk. Forwarding calls (Call forwarding) You want to leave your desk. Calls for you are to be forwarded to a different destina- tion (e.g. -
Page 26: Functions For Special Situations
Listening to voice message The Foxkey’s LED is lit. You can listen to your voice messages only using a function code. For more detailed information please refer to the "User’s Guide Function Codes" on the Aastra 400 DocFinder: www.aastra.com/docfinder. Note:... - Page 27 Note: The default PIN setting "0000" is not accepted. First change the PIN with func- tion code *47 (see "User’s Guide Function Codes" on the Aastra 400 DocFinder: www.aastra.com/docfinder). If you have forgotten your PIN, your system administrator can reset it to the default setting.
- Page 28 "Store a function under a key – function key", page 35). You can also execute the function with a function code (see "User’s Guide Function Codes" on the Aastra 400 DocFinder: www.aastra.com/docfinder). Before the call: Press the function key for <CLIR>. Notes: •...
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Page 29: Setting Functions By Remote Control
Note: The default PIN setting "0000" is not accepted. First change the PIN with func- tion code *47 (see "User’s Guide Function Codes" on the Aastra 400 DocFinder: www.aastra.com/docfinder). If you have forgotten your PIN, your system administrator can reset it to the default setting. -
Page 30: Personalizing Your Phone
Personalizing your phone These sections explain how to adapt the phone’s basic settings to suit your per- sonal requirements. Setting the ringing properties (Audio) ..........31 Management of the abbreviated dialling memory . -
Page 31: Setting The Ringing Properties (Audio)
Personalizing your phone Setting the ringing properties (Audio) This section explains how to set your phone's ringing tone properties. Setting the ringing volume during ringing You want to adjust the ringing volume. You can adjust the ringing volume while the phone is ringing. Quieter: Press the –-key. - Page 32 Personalizing your phone Setting the ringing properties You want to change the way in which your phone rings. You can set the Ringing volume and the Internal melody. If you do not want to be disturbed during a certain time, you can set your phone not to ring using the Microphone key.
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Page 33: Management Of The Abbreviated Dialling Memory
Personalizing your phone Management of the abbreviated dialling memory Creating or overwriting a new entry in the abbreviated dialling memory You want to store your own phone numbers. You can save and overwrite your own phone numbers on your phone. Pick up the handset. -
Page 34: Configuring Keys
Personalizing your phone Configuring keys This section explains how to assign phone numbers and functions to a config- urable key. Available keys You can assign phone numbers or functions to one of the configurable keys. These are accessible at all times. You can assign each key with a specific type so you can trigger a particular action by simply pressing that key. - Page 35 Personalizing your phone Store a function under a key – function key You want to retrieve a frequently used function - for example "call forwarding on no reply" - using a single keystroke rather than having to enter it by hand. Usually the function is assigned so that you: •...
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Page 36: Formulating Functions
Personalizing your phone Formulating functions This section explains how to activate an individual function, for example call for- warding unconditional, with the aid of function commands and function codes and how to assign it to a key. Function commands You can use function commands to define a function to suit your personal require- ments. - Page 37 • Text mode has to be activated before you can enter function commands. • Functions that are not available via the menu can be activated using func- tion codes (see "User’s Guide Function Codes" on the Aastra 400 DocFinder: www.aastra.com/docfinder).
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Page 38: Installation And First-Time Operation
Installation and first-time operation These sections explain the setup options available with your phone. Equipment provided ..............39 Options . -
Page 39: Equipment Provided
Installation and first-time operation Equipment provided Telephone and handset Handset connection cable Telephone connection cable Quick User's Guide and 2 Stand rest safety information Options Plug-in power adapter eud-1393/1.0 – R1.1 – 07.2011... -
Page 40: Setting Up And Mounting The Phone
Installation and first-time operation Setting up and mounting the phone With the aid of the supplied stand rest you can set up the phone as a desk phone or mount it to the wall. Setting the phone up as a desk phone You can set up the phone either at a 40°... - Page 41 Installation and first-time operation Wall mounting You can also mount the phone on the wall without using a special console. 1. Use a screwdriver to remove the handset cam (figure A). 2. Turn the cam upside down and insert (figure B). 3.
- Page 42 Installation and first-time operation Dismantling Desk phone: • Disconnect the phone cord and remove. • Press the lever on the stand rest upwards and carefully pull the stand rest away. Wall set: • Carefully slide the phone upwards out of the holder. •...
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Page 43: Connecting The Phone
Installation and first-time operation Connecting the phone Connections Telephone connection LINE HANDSET Connecting the handset Connecting your phone to the system • Plug the connector on the phone cord on the underside of the phone into the socket marked LINE. •... -
Page 44: Labels
Installation and first-time operation Labels Write-on labels for the configurable keys can be found on the Aastra DocFinder. You can fill out the fields directly on your PC and then print out the labels. • Label the write-on labels on the PC, print them (select the setting: “Page scaling for printing: none) and cut them out. -
Page 45: Further Information
Further information The following sections contain more useful information about your phone. Troubleshooting..............46 eud-1393/1.0 –... -
Page 46: Troubleshooting
Further information Troubleshooting This section contains a few tips on how to operate your phone if you encounter any problems. Malfunctions Your call partner cannot hear you or you cannot hear your call partner Make sure the handset cord is correctly plugged into both the handset and the phone (see chapter "Installation and first-time operation", page 38). -
Page 47: Index
Index with phone number ..........11 with redial ............11 Abbreviated dialling memory: with the abbreviated dialling memory ... 18 managing ..............33 Digit keys ..............3 new entry ..............33 Disclaimer ................7 Accessories (Safety information) ........ 4 Dismantling ..............42 Ambient conditions (Safety information) ....4 Disposal (Safety information) ........4 Answering a call .............10 Document information ..........7... - Page 48 Purpose and function ............. 6 Labels ................3 LED ..................16 Redial ................11 LED indicator ..............16 Redial key ................2 Listening in and recording ........... 6 Remote control ...............29 Log in ..................43 Ring off ................31 Loudspeaker key .............. 3 Ringing melody ..............31 Mains power (Safety information) ......
- Page 49 Declaration of Conformity Aastra Telecom Schweiz AG hereby declares that • the Aastra 400 products conform to the basic requirements and other relevant stipulations of Directive 1999/5/EC. • all our products are manufactured in conformity with RoHS and WEEE (2002/95/EC and 2002/96/EC).