Page 1 OM 9812 / OM 9816 Plain-paper digital Copier/Fax/Printer/Scanner Operating Instructions...
Page 2 Welcome … Thank you! Thanks for selecting a Olympia multifunctional machine for your business. Before you begin, please note that before your machine can be used and before you can turn on power to the unit for the first time, there are important precautions to take.
Page 3 EEC directive 73/23/EEC. Copyright © 2002 by Olympia International Holdings Ltd. All rights reserved. The OM 9812/9816 is a Class 1 LED product conforming to IEC60825-1 1993 +A1. This equipment is suitable for connection to analog PSTN telephone networks that conform to the signaling requirements of CTR21.
Page 4 Before using your Olympia multifunctional machine Where to set up your machine Clean Dust buildup can damage your machine. Follow these guidelines when setting up your machine: Periodically clean your machine as described in the operating instructions. Do not use a dust cover, Away from direct sunlight which can cause damaging overheating.
Page 5 If service cord’s metal plugs exposed. Doing so could cause a is required, contact your authorized Olympia dealer. fire and poses a risk of electrical shock. Do not share an extension cord...
Page 6 Keep cartridges away from water or oil. specifically for Olympia machines Using toner cartridges and other supplies that are not manufactured specifically for Olympia machines Do not expose cartridges to direct sunlight. may affect the operation of your unit. Do not expose the cartridges to static or...
Page 7 This page intentionally blank.
Page 8 Welcome to your Olympia multifunctional machine! These instructions are divided into the following sections. Find your serial number and write it down • “Getting started” (page 1.1) describes how to set up your Please note that your machine’s serial machine, operating tips and some important settings that you number is located on the bar code label should perform before you use your machine.
Page 9: Table Of Contents
Table of Contents Getting started Reception modes ..........2.10 How to select the fax reception mode .
Page 10 Printing a document stored in a batch box ..... .3.13 Changing the copy auto reset time ......4.7 Erasing a document stored in a batch box .
Page 11 Getting started This chapter describes how to set up your machine, operating tips and some important settings before you use your machine Packaging contents ........... 1.1 Parts of your machine .
Page 12: Getting Started
Getting started Packaging contents Parts of your machine Note: Any terms used here that are unclear to you right now will be explained in detail in the coming pages. Control Panel — The keys you use to operate your machine. (See pages 1.3–1.4 for more details.) (Automatic Document Feeder) —...
Page 13 Getting started power switch — Turns your machine on and off. power jack — Where you plug in the power cord. Bypass tray — Open and use the bypass tray to use the paper that cannot be set in the paper cassette. It can hold up to 50 sheets of paper. For details about paper capacity of the bypass tray, see “Specifications,”...
Page 14: Control Panel Overview
Getting started Control Panel Overview light — Glows when the machine is in the Copy mode. — Redials the last number you dialed. In certain operations, it COPY REDIAL PAUSE also produces a special pause character which can be useful when dialling light —...
Page 15 Getting started Numeric keypad — Just like the numeric keys on a regular tone-dialling — DOCUMENT RESOLUTION phone. Use these to dial phone and fax numbers and to enter numbers when In Fax mode: Press to toggle among the three resolution modes and grayscale. you’re setting up the machine.
Page 16: Setting
Voltage requirements: ± 10%, 50–60% Hz. turn the power off and then lock the mirror carriage (undo the above proce- Power consumption: Standby Transmission Reception Copying Maximum dure). OM 9812: 20.6 21.3 21.5 1020 1060 OM 9816: 24.2 25.0 25.2...
Page 17: Installing The Printing Supplies
Note: The toner cartridge included with your machine is starter toner cartridge, which yields 8,000 printouts. Please purchase regular, full-yield toner car- Unpack the drum cartridge from its carton. tridge from your authorized Olympia dealer. Note: Shield the drum cartridge from light, especially strong light. Later, if To install these supplies: you have to remove the cartridge from the machine, immediately wrap it in a thick cloth to protect it from light.
Page 18: Attach The Extension Paper Tray
Getting started Attach the extension paper tray Plug in and power up Attach the extension paper tray by inserting its two pegs at a slightly upward angle Plug one end of the telephone line cord into the jack on the machine’s LINE into the appropriate holes, as shown.
Page 19: Turning Off The Transport Mode
Getting started Turning off the transport mode Loading paper Important: After unlocking the mirror carriage (see page 1.5), you must turn the Acceptable paper size and cassette capacity transport mode off by following procedures. Paper source Paper type Paper size Capacity When the machine is in the transport mode, the shows:...
Page 20 Getting started Helpful Tip: The paper level indicator on the While pressing the release lever, front paper cassette lets you see slide the paper length guide to the how much paper is in the cassette position for the paper size you without your having to open the cas- want to use.
Page 21 Getting started Press until the recording paper size for the bypass tray you want When you load the paper on the bypass tray, the will show: appears. In this example, we’ve chosen A4. Set Bypass Ppr:A4 Note: You can set the primary paper size for the bypass tray in this step. / /Enter However, regardless of this setting, you should set the paper size when you load the paper on the bypass tray.
Page 22: Operating Tips
Getting started Operating tips Changing modes How to operate the machine To press: 0 (zero), 1, 2, 3, 4, 5, 6, 7, 8, 9, # or * You can use this machine not only as a Use: The numeric keypad. fax machine, but as a copier or scanner COPY/FAX/SCAN key Tip:...
Page 23: Entering Characters
Getting started Entering characters Using to enter characters CODE Also, you can use the key to enter special characters or symbols. CODE Some settings give you a chance to enter characters; for your TTI, remote fax’s name or others. To enter letters or other characters, use one-touch keys, numeric keypad When the machine prompts you to enter a name, press CODE keys.
Page 24: Searching The Functions Using The Cursor Key
Getting started Searching the functions using the cursor key In this manual, we explain the operation with short-cut operations (for example, we will say, “press Program key, , 1, 0, 1. . .” ), however you can search and enter almost all of functions using the Program key and Cursor key.
Page 25: Function Table
Getting started Function table Level one function Level two function Level three function Summary of setting Default setting Page A. Autodial Entries 1.One-touch Dial 01.Enter One-Touch Select one-touch key and register the fax dial numbers and names, (Max. 55 locations.) also group numbers on one-touch dial keys.
Page 26 3.16 14.Rotate Rx On/Off setting for Rotate Rx. (for OM 9816 only) 14.Audible alarm When your machine receives a fax message, it will sound the for OM 9812 3.24 15.Audible alarm alarm tone. for OM 9816 3.Copy Settings 01.Scan Parameters You can set the following settings for copying.
Page 27 Getting started Level one function Level two function Level three function Summary of setting Default setting Page C. Other Settings 1.Journal & Reports 01.Journal Auto Print Print the Activity journal automatically after 100 transactions. 3.21 02.Journal Line Up Change the printing order of the activity journal. 3.22 03.Set Report Type Select TCR (Transmit Confirmation Report) or...
Page 28 Getting started Level one function Level two function Level three function Summary of setting Default setting Page E.Print 1.List Print 09.Group List Print a list of the group numbers. — 10.Block Junk Dial List Print a list of the blocked numbers. —...
Page 29: Easystart (Initial Settings)
Getting started EasyStart (Initial settings) EasyStart software is already installed on your Olympia machine. It guides you Entering initial settings through the process of entering your machine’s settings. These settings you make here can always be changed later. Important: If you press...
Page 30 Getting started now asks you to enter your fax number as you want it to appear on Press to save the setting. Your machine will return to standby mode. ENTER other fax machines’ displays or printouts. The fax industry term for this number is Subscriber Your Fax Number Use the numeric keypad to enter the fax number.
Page 31: Basic Operations
Basic Operations This chapter describes the basic operation of the transmission, reception and copying Sending faxes ............2.1 Receiving faxes .
Page 32: Sending Faxes
Basic operation Sending faxes Guidelines How to set the document You can send a fax message using the (Automatic Document Feeder) or When setting the documents in the (Automatic Document Feeder) (Flatbed Scanner) glass. Before you begin the fax sending, please read the following guidelines.
Page 33 Basic operation Resolution, grayscale Mixing resolution and contrast in a multiple page When you send the document with more than one page, you can select different res- Reviewing resolution and grayscale: olutions and contrasts for each page. • Normal resolution (“ ”...
Page 34: Memory Transmission
Basic operation Memory transmission Quick memory transmission Your fax machine has a great memory! Take advantage of it, and you could: Using Quick Memory transmission can save you time over standard memory trans- missions. Save Time. By using your fax machine’s memory, you won’t have to wait for your machine while it completes the transmission.
Page 35: Sending A Fax Using The Adf
Basic operation Sending a fax using the Now, everything is up to the machines — yours and the one you’re dialling. • If the fax has been set for Quick Memory transmit, your machine scans the first page of your document into memory, then dials the other fax. When it makes contact, your machine transmits the stored document from memory while at the same time scanning the remaining pages of your document into memory.
Page 36: Sending A Fax Using The
Basic operation Sending a fax using the glass Enter the fax number. Also, enter any access codes necessary, just as you would for a regular phone call. (Example: Enter 9 to “dial out” from an office telephone system, or 1 for long-distance.) Press Start 919725552009_...
Page 37: Sending A Fax Using Monitor / Call Key Or Attached Telephone
Basic operation Sending a fax using key or attached MONITOR CALL At the end of the operation, your fax machine beeps and displays: telephone 919725552009 Complete You also can fax a document using either the monitor speaker or attached telephone to dial the call.
Page 38: Redialling
Basic operation Redialling To redial a fax call manually with the soft key that is assigned MONITOR CALL the attached telephone Automatically fax redialling Make sure the document is in the and that the resolution and contrast are set. If your fax call fails, your machine automatically redials it. In this Auto Redial mode, your fax automatically redials the number up to two times at one minute inter- Press or lift the attached telephone to get a dial tone.
Page 39: Reviewing Or Canceling Commands
Basic operation Reviewing or canceling commands To go ahead with cancelling the command, press again. Go back to CANCEL step 2 to view other delayed commands. Your fax machine can store many “jobs” in its memory. And it keeps track of each one by assigning it a command number, like “C01.”...
Page 40: Printing A Delayed Command List
Basic operation Printing a delayed command list Your machine can print a command list which tells you: • The command’s identification number • The phone number, or “remote location” • The start time (this appears in a format) • A “note” telling if the command is a polling or F-Code operation (see pages 3.15–3.16 for more on polling and 3.26–3.35 for more on F-Code communication).
Page 41: Receiving Faxes
Basic operation Receiving faxes Answering calls manually Reception modes In any reception mode, you can always answer calls manually if your telephone has Your fax machine has five different reception modes — Tel Ready, Fax Ready, been attached to the machine. Just pick it up, as you would if using a normal phone. Fax/Tel Ready, Tel/Fax Ready and Ans/Fax Ready.
Page 42: How To Select The Fax Reception Mode
Basic operation Tel/Fax Ready mode How to select the fax reception mode The Tel/Fax Ready mode is a combination of the Tel Ready and Fax Ready modes. Press Program key, , and then press six times. The shows your ENTER Use it if: •...
Page 43: Making Copies
Basic operation Making copies Your machine’s copier features Place your original document in face up, or on the glass face down just as you would to send a fax. Your machine has the following copier features: Enter the document size by pressing the DOCUMENT SIZE •...
Page 44: Stacking Multiple Copies
Basic operation Stacking multiple copies Enlarged or reduced copies Your fax machine is capable of enlargement and reduction when copying. Press to change to Copy mode. COPY SCAN Note: The copy enlargement and reduction rate setting is available only for copy- Turn the sort setting off.
Page 45: Using The Bypass Tray
Basic operation Memory overflow message As needed, set the following: • Select document type and adjust image contrast If you’ve stored too much information in your machine’s memory, a “Memory Overflow” message may appear on the • Enter the number of copies Press Memory Overflow START...
Page 46: Making Copy Settings
Basic operation Making copy settings Recording paper size As default, your machine selects the paper source automatically, however if you When the machine is in the Copy mode, the shows: wish to select the paper source manually, press repeatedly until your PAPER SIZE desired paper size is displayed.
Page 47: Special Copy Function
Basic operation Adjust image contrast Special copy function Setting the contrast allows you to compensate for any excessive light or darkness, of the document pages you are copying. Negative/Positive (reversing black and white areas) DARK If using this feature, the black and white areas of the original are reversed. To change the contrast setting, press repeatedly.
Page 48 Basic operation Combine Ultra Copy resolution (This mode is available only on the OM 9816.) (This mode is available only on the OM 9816.) Ultra copy offers the highest copy quality available. However, this feature This feature allows you to copy from four one-sided also requires more memory than the normal copy resolution.
Page 49: Copy Protection
Basic operation Copy protection With such a versatile copier built right into your fax machine, you might want to make sure it doesn’t become too tempting to unauthorized copying that could deplete your machine’s supplies more rapidly. So, to limit the use of your fax machine to only sending and receiving faxes —...
Page 50: Using Your Fax Machine As A Phone
Basic operation Using your fax machine as a phone Your fax machine can also be used as a phone, if you have the telephone installed. Redial The following is a brief look at the machine’s telephone features. Lift the telephone attached your machine to get a dial tone. Dialling a telephone number Press .
Page 51: Attaching Your Telephone
Basic operation Attaching your telephone Want to attach your telephone (even a cordless model!) to your fax machine, so they can share the same phone jack? No problem. Before we go further, let’s explain the idea. You’re plugging your telephone’s phone line into your machine’s 2 jack, not the wall phone jack.
Page 52 Basic operation This page intentionally blank. 2.21...
Page 53: Advanced Features
Advanced Features This chapter describes convenient features of your machine. Autodialer ............3.1 Broadcasting .
Page 54: Autodialer
Advanced features Autodialer Your fax machine’s autodialer stores your most frequently called phone and fax Special dialling Characters numbers for instant recall so you don’t have to remember them. It’s something like Your fax machine allows you to enter special dialling characters when programming an electronic phone book.
Page 55: Using One-Touch Keys
Advanced features Call groups When the number is as you want it, press to store it. ENTER As you set up your autodialer, you may also want to set up call groups. These are sets now shows either: of phone numbers that make it easy to send the same fax to many different loca- tions.
Page 56 Advanced features If you do want to enter or change the call group number, go on to step 12. Erasing a one-touch number If you do not want to enter or change this number’s call group, go to step 13. Press Program key, , 1, 0, 2, .
Page 57 Advanced features One-touch fax dialling If you specified real time transmission: • Your fax machine dials the other fax machine. To dial a fax call using a one-touch number: • The shows the Location and the document’s width and resolution settings: Place the the document in the , or on the glass.
Page 58: Using Speed-Dial Numbers
Advanced features Using speed-dial numbers now displays either: Your fax machine will store up to 145 speed-dial numbers, designated by three-digit 005:Alt. No. 005:Alt. No. identifier codes from 001 through 145. 9-1-555-789-3556_ Entering or changing a speed-dial number You now have the option to enter (or change) an alternative number. Your fax machine will dial this alternative number during a transmission after all Press Program key, , 2, 0, 1,...
Page 59 Advanced features If you do not want to enter or change this number’s call group, skip to step 14. Erasing a speed-dial number Use the numeric keypad to enter the call groups for this number. There are 32 Press Program key, , 2, 0, 2, .
Page 60 Advanced features Fax dialling via speed-dial • The shows the Location and the document’s width and resolution settings: To dial a fax call using a speed-dial number: Plano Office Normal Place the document in the , or on the glass. Note: If the speed-dial entry doesn’t have a Location , the number appears.
Page 61: Call Group Dialling
Advanced features Call group dialling For example, the directory might show: If you frequently send the same fax message to more than one location, store the Location group number into the one-touch key or speed-dial number. (If necessary, see “Using [01] Carson Co a one-touch keys”...
Page 62: Easydial Directory Dialling
Advanced features EasyDial directory dialling If an EasyDial call fails If an EasyDial call fails, what happens next depends upon the kind of call it was. EasyDial directory dialling makes your autodialer even more like an electronic phone book. EasyDial sorts and displays numbers alphabetically according to their If it was a fax call …...
Page 63: Broadcasting
Advanced features Broadcasting The fastest way to fax one document to many recipients is to broadcast it. Delayed broadcasting In an ordinary broadcast, you send the fax as you normally would, except you just What if you want the broadcast to take place later? That’s the purpose of setting up add more fax numbers.
Page 64: Delayed Transmission
Advanced features Delayed transmission Take advantage of lower evening and weekend long-distance rates with delayed When the date and time are entered, press to save the delayed trans- ENTER transmission. Your fax machine can store up to 99 delayed commands, each of which mission.
Page 65: Batch Transmission
Advanced features Batch transmission Batch transmission allows you to store multiple documents in an electronic “basket” Your display can show only 20 characters at a time. To view characters beyond throughout the day and then fax that entire basket to one location. those 20, press to scroll to the left or to scroll to the right.
Page 66: Printing A List Of Batch Boxes
Advanced features Important: Your machine gives each document in a batch box a file number, Press to save the batch box information. ENTER shown as 1 above. You will need to know this file number should you later wish to erase or print the stored document. Each To create or modify another batch box, repeat steps 2–11.
Page 67 Advanced features Erasing a document stored in a batch box Erasing an empty batch box To erase a document stored in a batch box on your fax machine: Batch boxes must be empty to be erased. If a box has documents stored in it, then you first have to erase those documents.
Page 68: Polling
Advanced features Polling Polling allows someone to fax a document to you without having to make the call or Being polled pay for it. There are several kinds of polling: Not only can you poll, but you can also be polled. To set up a document for regular •...
Page 69 Advanced features Note: If you’re using the Block Junk Fax feature (see page 3.54), even incoming calls which meet the passcode test must come from phone numbers you’ve approved. To set your fax machine’s passcode: Decide on the four-digit passcode (0001–9999) you want to use. Write it down, and put it in a safe place.
Page 70: Special Features
Advanced features Special features Your fax machine has numerous special features to make your communication eas- Setting the Soft Key ier. We’ll cover them here. Press Program key, , 1, 0, 3, . The shows: ENTER Select Soft Key No. Soft keys 1:Report Soft Keys are shortcut keys.
Page 71 Advanced features Macro keys Document storage: • Regular polling documents (page 3.15) If you perform the same operation repeatedly, you can automate the operation using • F-Code polling documents (page 3.30) a macro. A macro is a series of the several steps that you group together as a single command to accomplish the operation automatically.
Page 72 Advanced features Copying with the Macro key Press the keys exactly as you operate the job you want to program into the Macro key. To copy using a Macro key: Note: You can program up to 60 steps. When it comes over 60 steps, your fax Insert the document.
Page 73 Advanced features Erasing a Macro key Setting the speed for Macros You can adjust the speed of one step in the Macro key. Press twice, . The shows: MACRO PROGRAM ENTER Press three times, . The shows: MACRO PROGRAM ENTER Select Macro Key M1:Activity journal Macro Speed...
Page 74 Advanced features Fax & Copy Use the numeric keypad to enter the number of copies you want for each page in the document. Choose from 01 to 99 copies. With the Fax & Copy feature turned on, your machine asks if you want to make a copy of a document each time it transmits that document from memory.
Page 75 ). You can receive a after sending a fax to any Group 3 fax machine, but the function works only when you send a fax to a compatible Olympia Press to save the setting. machine. (Cousult your authorized Olympia dealer with any questions about such com- ENTER patibility.) Choose the type of report you want, based on the fax machines to which...
Page 76 Advanced features To set the printing one of these reports: Cover page Press Program key, , 1, 0, 3, . The shows: ENTER Your fax machine can store a cover page to send at the beginning of each outgoing fax. This page includes the current date and time, your Location and your fax TCR Selected number (as stored in the...
Page 77 To toggle this audible alarm feature on or off: fax machine. Press Program key, , 1, 1, 1, ENTER When your machine is OM 9812; Press Program key, , 2, 1, 4, ENTER When your machine is OM 9816; Press Program key,...
Page 78 Note: If your machine is OM 9812: Talking first, then sending a fax The OM 9812 cannot printing and scanning at same time. To talk first and then send a fax: If you try to scanning the document during the machine is printing, the following message will be shown: When you’ve finished your phone conversation, don’t hang up.
Page 79 Select F-Code Box Select F-Code Box 03:No Number Stored 03:Olympia Europe Creating or modifying an F-Code box If want to select a different F-Code box than the one that appears on the Choosing the F-Code box type use the numeric keypad to enter the two-digit F-Code box number now.
Page 80 03:Box Name;Upper a password will make your F-Code communication much more secure. Olympia Europe_ If you do not want to enter or change this box’s password, skip to step 14. If you do not want to enter or change this F-Code box’s name, skip to step 9.
Page 81 Advanced features Rx Protect — Reception protection tells this box if it’s okay to receive Erase Tx Doc — Erasure of transmitted documents tells your machine if it documents from remote locations. Callers can then poll these documents. should erase a document from the box after a caller retrieves (polls) the document.
Page 82 Advanced features If you chose Relay: If you do not want to change the . code, skip to step 27. Decide on a four-digit . code (0001-9999) for this F-Code box. The machine asks for the fax number for the remote unit. Write it down, and put it in a safe place.
Page 83 Select F-Code Box Press to save the setting. Your machine starts scanning the document ENTER 01:No Number Stored 01:Olympia Internat. into the selected bulletin box: Use the numeric keypad to enter the two-digit identifier number (01-50) of F-Code Doc. File: 1 the F-Code box where you want to store the document.
Page 84 Use the numeric keypad to enter your F-Code box’s four-digit . code. Select F-Code Box Here we’ve entered 2345: 01:Olympia Internat. 03:F-Code Document Use the numeric keypad to enter the two-digit number (01-50) of the F-Code Enter I.D. Code:2345 bulletin box that stores the document you want to erase. We’ve entered 03:...
Page 85 Select F-Code Box ument to the hub has performed a relay broadcast initiation. 01:Olympia Internat. Use the numeric keypad to enter the two-digit number (01-50) of the F-Code bulletin box that stores the document you want to print. We’ve entered 03:...
Page 86 . The fax will return to step 2. CANCEL 01:No Number Stored 01:Olympia Internat. Note: If you want to quit without erasing any F-Code box, press STOP The machine returns to standby mode. Use the numeric keypad to enter the two-digit identifier number (01-50) of the F-Code box you want to erase.
Page 87 Advanced features Press three times and then press Press ADVANCED FUNCTIONS ENTER START Enter Sub-Address If in step 9 you chose an immediate transmission, your fax machine begins dialling. If you chose a delayed command, the machine shows “Reserved” on the , indicat- ing that it has stored the command in memory and will complete it later.
Page 88 Advanced features Programmable one-touch keys Press . The shows: ADVANCED FUNCTIONS ENTER Delayed Using the power of programmable one-touch keys Enter Time: 15/17:05 In order to complete some operations on your machine, you may have to follow sev- Use the numeric keypad to enter the day and time when the polling should eral steps and press several different buttons.
Page 89 Advanced features • List of stored batch documents (page 3.13) Press . The asks which operation you want to program into the pro- ENTER • Macros list (page 3.20) grammable one-touch: Document storage: Type :Communication / /Enter • Regular polling documents (page 3.15) •...
Page 90 Advanced features Option 2: Perform the command at a certain time each day you press the Press . The asks you for the type of confirmation report you want to ENTER key. (For example, “Do this at 5:05 today.”) set for this programmable one-touch number. To select this option, use the numeric keypad to enter 0, 0 and then the time the fax should perform the command: Report...
Page 91 Advanced features Programming a broadcast / group Press until “Communication” appears. Programming a broadcast is very similar to programming a delayed transmission. Type :Communication But instead of sending to just one phone number, you set up multiple numbers for / /Enter the transmission.
Page 92 Advanced features Option 2: Perform the command at a certain time each day you press the Press . The asks if you want to send a cover page for this program- ENTER key. (For example, “Do this at 5:05 today.”) mable one-touch number.
Page 93 Advanced features Programming regular polling Press . The now shows either: ENTER To program a regular polling operation into a programmable one-touch key: P2:Fax#/Advan.Func. P2:Fax#/Advan.Func. 9-5558743_ Press Program key, , 3, 0, 1, . The shows the first empty pro- ENTER grammable one-touch number available: Use the numeric keypad to enter the number exactly as your machine should...
Page 94 Advanced features Programming an F-Code transmission Note: If changing a previously stored command, skip to step 7. Press until “Communication” appears. For this operation to work, two things must be true: • You must know how the remote fax is using each F-Code box to which you’re Type :Communication transmitting —...
Page 95 Advanced features If you want the transmission to begin immediately every time you press the Press . The asks you to select a contrast mode for each programma- ENTER key, press and skip to step 15. ble one-touch number. ENTER If you want to delay the transmission, press ADVANCED FUNCTIONS ENTER...
Page 96 Advanced features Programming F-Code polling Note: If changing a previously stored command, skip to step 7. Press until “Communication” appears. For this operation to work, two things must be true: • The document which you’re polling must exist in the remote fax’s F-Code box ( Type :Communication standard sub-addressing/password box).
Page 97 Advanced features Programming a batch transmission If you want the transmission to begin immediately every time you press the key, press and skip to step15. For this operation to work, two things must be true: ENTER If you want to delay the transmission, press ADVANCED FUNCTIONS ENTER •...
Page 98 Advanced features Press until “Communication” appears. Press . The asks if you want to turn the Fax & Copy feature on or ENTER off for this programmable one-touch number. Type :Communication / /Enter Fax & Copy :--- / /Enter Press five times and then press ENTER ADVANCED FUNCTIONS...
Page 99 Advanced features Programming printouts Press . The asks which list you want to program into the program- ENTER mable one-touch: To program a programmable one-touch key to print a list: P2:Machine Settings Press Program key, , 3, 0, 1, . The shows the first empty pro- ENTER / /Enter...
Page 100 , if you want. For example, if you set P1 for storing of the polling document, you will see: Select F-Code Box 01:Olympia Internat. Select Program No. P1:Polling Document Use the numeric keypad to enter the two-digit identifier number (01-50) of the F-Code box in which you want to store the document.
Page 101 Advanced features Fax dialling with programmable one-touch asks if you want to program additional settings for this one-touch. To dial a fax call using a programmable one-touch number: Option :Off Set your document in the or on the glass. / /Enter Make any necessary adjustments as usual.
Page 102 Advanced features Erasing a programmable one-touch key Press Program key, , 3, 0, 2, . The shows the first programmable ENTER one-touch number that has been programmed: Select Program No. P1:Delayed Note: If P2 appears, it means P1 is empty. Press the programmable one-touch key you want to erase.
Page 103: Security Features
Advanced features Security features Your machine has a number of security features to keep your private fax documents Security reception private, avoid unwanted outside communication and even protect against unautho- rized use of your machine. Security reception tells your machine to keep all received faxes in memory (but not print them).
Page 104 Advanced features Printing from security reception / Turning off security reception If you want security reception to begin now (and at this same time every day), skip to step 8. When security reception is on, an incoming fax goes directly into your machine’s Otherwise, go on to step 7.
Page 105 Advanced features Masking the Press until the mode you want appears. In this example, we’ve chosen “Mode1.” To prevent unauthorized long-distance calls, some office telephone systems require you to enter a personal identification number ( ) whenever you dial long distance. PIN Mode :Mode1 / /Enter...
Page 106 Advanced features Important: While in Mode 1, any autodialer numbers you use must include If you’ve specified Mode 2 — the machine guides you . This also applies to autodialer numbers used with batch Enter the phone number as usual. transmission (see pages 3.12–3.14) or programmable one-touch keys (see pages 3.35–3.49).
Page 107 Advanced features Setting Block Junk Fax Press to save the setting. ENTER Note: If you press without entering the , the fax machine beeps, Your fax machine’s Block Junk Fax feature lets you bar the gates against unautho- ENTER indicates “No Number”...
Page 108 Advanced features Clearing a number from the blocked numbers list Depending on if you have already entered at least one number into the blocked numbers list, the shows one of the following: To clear a number from the list: Press Program key, , 2, 1, 0, Enter Fax Number Select BlockJunk No.
Page 109 Advanced features Using department codes Clearing a department code Press Program key, , 3, 0, 2, . The shows: You can keep track of how your machine is used through its department code feature. ENTER When the department code setting is activated, the machine reminds each user to Select Department No enter the department code before sending or polling a document.
Page 110 Advanced features Turning department code protection on and off Press START Important: This feature will work only if you’ve activated the passcode protection Enter Dept. Code (see page 3.50). Press Program key, , 3, 0, 1, . The shows: ENTER Use the numeric keypad to enter the appropriate four-digit department code.
Page 111 Changing the default settings This chapter describes how to change the settings of your machine. Settings for transmission ..........4.1 Settings for reception .
Page 112 Changing the default settings Settings for transmission Scan settings By following the steps above, you’ve set your defaults for scanning. Before sending documents, you can “override” these default scan settings for that transmission. Default setting: Primary resolution: Normal, Primary contrast: Normal To override the default resolution and contrast settings before sending a document: Two different settings tell your machine how to scan documents.
Page 113 Changing the default settings Memory transmission TTI transmission Default setting: ON. Default setting: ON. Every fax page you send arrives at the receiving machine with a single line of text Note: When the machine’s memory is full, it can transmit only through the docu- at the very top of the page.
Page 114 Changing the default settings Settings for reception Print settings Reduction margin Your machine’s reduction margin is measured in millimeters (mm). We’ll define You can set three parameters for printing received fax messages: reduction margin by explaining how it’s used: • Print reduction rate When a fax message enters your machine’s electronic brain, the machine measures •...
Page 115 Changing the default settings Image Rotation Press to save the setting. The shows the current reduction margin: ENTER Default setting: OFF. Margin (00-85mm):24 Note: This feature is available only for the OM 9816 model. When this feature is activated, incoming fax messages will be rotated automatically Use the numeric keypad to enter the reduction margin you want.
Page 116 Changing the default settings Settings for dialling Changing the dialling pause length Changing redial settings Default setting: 2 seconds. Default setting: Number of redial: 2 times, Redial interval: 3 minute. It’s up to you how many times the fax redials a number and how long it waits The pause is set by the factory to last two seconds, but you can set it to last as long between redials (that length of time between calls is the redial interval).
Page 117 Changing the default settings Settings for copying Copy scan settings By following the steps above, you’ve set your defaults for scanning. Before copying documents, you can “override” these default scan settings for that copying. Default setting: Primary document type: Text, Primary contrast: Normal To override the default document type and contrast settings before copying a docu- Two different settings tell your machine how to scan documents.
Page 118 Changing the default settings Changing the copy auto reset time Setting Negative/Positive Default setting: 3 minutes. Default setting: Off The machine returns to its initial condition automatically after a certain period of If you frequently use the Negative/Positive (reversing black and white areas), you time.
Page 119 Changing the default settings Settings for operation Setting the silent mode If you want to turn off the ringer, select “On” and the machine will be quiet. Otherwise, the machine will ring. Default setting: OFF. Press to save the setting. The now asks if you want the alarm turned ENTER Silent mode allows you to mute the ringer, the alarm and the key tones.
Page 120 Changing the default settings Primary mode Alarm&Key Volume:Mid / /Enter = Medium setting. Default setting: None. You can set the primary standby mode in this operation. After finishing any jobs, Alarm&Key Volume:Min your machine will return to the mode you set here immediately. / /Enter = Low setting.
Page 121 Changing the default settings Printing your settings Press . The asks you to select Lower or Upper tray for copy exit. ENTER Press until the tray you want appears. After you’ve programmed settings into your machine, print a settings list. We In this example, we’ve chosen Upper.
Page 122 Changing the default settings Printer functions Note: For using the Printer driver and TWAIN driver, plese refer to the manual included in the Olympia OP-150 CD-ROM. Print the Demo Page Print NIC status The demo page provides a demonstration that highlights the features and functions of Note: To access this function, the optional NIC (Network Interface Card) is required.
Page 123 Changing the default settings Press . The will show: ENTER Set Subnet Mask 000.000.000.000 Enter Subnet Mask address. Press . The will show: ENTER Set Default Gateway 000.000.000.000 Enter default Gateway. Press to save the setting. The machine will return to standby mode. ENTER To effect the TCP/IP setting, turn the machine off and then turn on.
Page 124 Changing the default settings This page intentionally blank. 4.13...
Page 125 Just in case … Tips on caring for your machine What to do if problems occur Glossary Clearing paper jams ..........5.1 Print quality problems .
Page 126: Clearing Paper Jams
Just in case … Clearing paper jams If an original document jams To remove the document: If an original document jams in the while scanning the document into the Open the scanner cover. memory for faxing or copying, the will show: Document Jam ContStor Enter/Cancl If you do wish to continue the operation, press...
Page 127 Just in case … If a printout jams inside your machine Remove the jammed paper. To clear a printout jammed inside your machine: Important: The fuser unit becomes Important: Gently close the top cover so that you don’t catch your hands, possibly very hot.
Page 128: Print Quality Problems
Just in case … Print quality problems If your machine’s printouts develop quality problems, try to find the example below that matches your printout problem. When you find one which is like yours, try the suggested solutions. If they don’t work, contact your authorized dealer. Printouts are too dark ABCDE Pages are blank...
Page 129 • The toner cartridge or drum cartridge may be defective. ically. If other solutions fail, please contact your authorized Remove the cartridges and check them for damage. ABCDE Olympia dealer. If the problem persists, replace either or both of the car- ABCDE tridges as indicated.
Page 130: Troubleshooting
(page 2.18) is on, preventing such use. Turn off internal moisture. If that doesn’t resolve the copy protection. problem, call your authorized Olympia dealer. Department Code Full You tried to enter department code more than 100. Your machine can store up to 100 depart-...
Page 131 Just in case … What you see on the What it means/What to do What you see on the What it means/What to do Document Full You tried to enter an document into an F-Code Feeder In Use The command you’re trying to enter requires the box, but the machine has reached its capacity use of the , which is already in use.
Page 132 The mirror carriage of your machine has become No Toner Cartridge The toner cartridge is missing or has not been inoperable. Call your authorized Olympia dealer. properly installed in your fax machine. Please Mirror Locked The transport mode is not turned off.
Page 133 Just in case … What you see on the What it means/What to do What you see on the What it means/What to do Please Replace Drum Your drum cartridge has reached the limit of its SecurityRx is Off You tried to turn the security reception using design life.
Page 134 Often, simply trying your call again is all that’s necessary. However, if the problem persists regularly, call your local telephone company for help. If that doesn’t help and the problem persists regularly, call your authorized Olympia dealer. Error reports When an error occurs, your fax machine prints an error report. Each fax error report lists an error message which includes: •...
Page 135 Just in case … Reception errors .2.2 The two fax machines were incompatible. Your fax machine sends and receives only Group 3 (see “Glossary,” page 5.17) fax communication, .1.1 The calling fax machine didn’t respond to your fax machine. This can hap- the industry standard since the early 1980s.
Page 136 Just in case … “Check Message” printouts When there’s a problem with a fax call and your machine detects an error, it pro- duces an error printout headed by the words “Check Message.” This printout lists the following information about the transmission: •...
Page 137 Just in case … Caring for your multifunctional machine With proper installation and a little maintenance, your fax machine should give you Corrective cleaning dependable service for years to come. Here are some simple cleaning procedures for keeping your machine operating Although it requires little day-to-day care, you can take these simple precautions to smoothly.
Page 138 Rotate the proposed solutions helps your machine. If none do, please call your authorized rollers by hand to allow cleaning of the Olympia dealer. entire roller surface. Cleaning the LED print head If you find your fax recipients complaining that the faxes you receive or copy image quality are streaked, the LED print head may be dirty.
Page 139: Common Questions
Just in case … Common questions General questions Sending faxes Q: Where do I add ink or toner to make my fax machine’s printouts darker? Q: Sometimes, I try to send a fax while using either the telephone attached to the machine or the feature.
Page 140 Just in case … Q: Can I transmit a page from a newspaper? • The pages you send may be darker, or otherwise contain more information, than Test Document 1. A: No. A newspaper page can jam in your document feeder. First, use a copy machine to make an appropriately sized copy of the newspaper page, then •...
Page 141 Just in case … Receiving faxes Polling Q: My fax never answers. What’s wrong? Q: What’s the purpose of polling? A: Check to make sure your fax machine is properly connected to a working A: Polling lets you automatically “pull” a document which is set in another fax power outlet and phone jack (see page 1.7).
Page 142: Glossary
Just in case … Glossary This glossary contains terms you may encounter when discussing or reading about fax Broadcast — A fax transmission in which a single document is sent to more than one loca- machines. Please use these definitions for reference only. tion.
Page 143 Olympia Group 3 fax machines offer the fastest transmissions allowed by the Document feeder — The adjustable slot into which users place documents for faxing or when communicating with other Group 3 units.
Page 144 On-hook dialling — Dialling numbers by using the keypad on the fax unit without lifting a service in use, in contrast to private or leased lines. An Olympia machine provides fast, reli- handset. On this fax machine, the user can do this either silently or by using the monitor. See...
Page 145 Your Olympia machine allows entry of both upper-case and lower-case letters, for greater ease of reading. Subaddressing — An ITU-T standard allowing fax machines to specify special delivery characteristics of a transmission.
Page 146 Just in case … This page intentionally blank. 5.21...
Page 147 Appendix and index...
Page 148 Relative humidity: 20 to 80% RH Polling/Broadcasting: 230 locations / 230 locations Transmission speed: OM 9812: Approx. 6 seconds per page.** Power requirement: Power: 230V AC 50/60 Hz. OM 9816: Approx. 2 seconds per page.** OM 9812 OM 9816...
Page 149 **** When using the postcard, the printing speed will be slower. Print speed: OM 9812: Up to 12 ppm (using A4-sized paper in ***** The Letter, Legal, Half-letter, A6, Executive, DL, CM10, Monarch and Postcard can be 1st paper cassette) used only for coping.
Page 150 Appendix and index Index Print margin ............4.6 Setting combine (OM 9816 only) .
Page 151 Appendix and index Ultra copy mode ............2.17 Passcode .
Page 152 Appendix and index Paper size setting ............1.9 Paper size stickers .
Page 153 Appendix and index Special features ............. 3.17 Activity journal .
Page 154 D88-90290-60...

This manual is also suitable for:

Om 9816

Olympia OM 9812 Operating Instructions Manual

Table of Contents

Basic Operations

Advanced Features

Just in Case

Quick Links

Chapters

Need help?

Questions and answers

Subscribe to Our Youtube Channel

Related Manuals for Olympia OM 9812

Summary of Contents for Olympia OM 9812

This manual is also suitable for:

Table of Contents