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Epson Stylus CX9400Fax Series Quick Manual

C11c696201 all-in-one printer
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Epson Stylus CX9400Fax Series
Quick Guide
Basic Printing, Copying, Scanning, and Faxing
Maintaining Your All-in-One
Solving Problems


Table of Contents

Summary of Contents for Epson Stylus CX9400Fax Series

  • Page 1 ® Epson Stylus CX9400Fax Series Quick Guide Basic Printing, Copying, Scanning, and Faxing Maintaining Your All-in-One Solving Problems...
  • Page 2: Table Of Contents

    Contents Loading Paper ......... 4 Using Special Papers .
  • Page 3 Checking the Ink Cartridge Status ......34 Purchasing Epson Ink Cartridges ......35 Replacing Ink Cartridges .
  • Page 4: Loading Paper

    Loading Paper ® You can load up to 100 sheets of plain paper, 100 sheets of Epson Presentation Paper Matte, or 80 sheets of Epson Bright White Paper. Load Premium Presentation Paper Matte and most photo papers 20 sheets at a time. Load transfer paper and adhesive sheets one sheet at a time.
  • Page 5: Using Special Papers

    Using Special Papers Epson offers a wide array of high quality papers, making it easy to maximize the impact of your photos, presentations, and creative projects. You can purchase genuine Epson ink and paper at Epson Supplies Central (U.S. sales) or (Canadian sales). You can also purchase supplies from an Epson authorized reseller.
  • Page 6 Paper name Epson Premium Photo Paper Semi-gloss Epson Photo Paper Glossy Epson Photo Quality Self- adhesive Sheets Epson Iron-on Cool Peel Transfer Paper Loading Paper Size Borderless 4 × 6 inches Letter (8.5 × 11 inches) Borderless 4 × 6 inches Letter (8.5 ×...
  • Page 7: Placing Originals For Copying, Scanning, Or Faxing

    Placing Originals for Copying, Scanning, or Faxing Before you copy, scan, or fax, place your documents or photos on the scanner glass (below) or in the Automatic Document Feeder (see page 8). Using the Scanner Glass You can place two photos or a document up to letter-size on the scanner glass to make color or black and white copies.
  • Page 8: Using The Automatic Document Feeder

    Using the Automatic Document Feeder You can place up to 30 letter-size sheets or 10 legal-size sheets in the Automatic Document Feeder. 1. Tap the originals on a flat surface to even the edges. 2. Move the edge guides aside. 3.
  • Page 9: Copying A Document Or Photo

    To turn off the “beep” heard when you press a button, press Setup, select Maintenance, choose Beep, and select Off. Copying a Document 1. Place your original(s) for copying (see page 7). 2. Load letter-size plain paper, Epson Bright White Paper, or Epson Presentation Paper Matte. 3. Press the button.
  • Page 10: Restoring, Cropping, Or Copying Photos

    1. Place one or two photos on the scanner glass. Place them at least 1/4 inch (5 mm) apart. 2. Load 4 × 6-inch, 5 × 7-inch, or letter-size Epson photo paper in the sheet feeder. 3. Press the 4×6/5×7/Restore...
  • Page 11 7. Press to prescan your photos. You see these settings: 8. Press l or r to view your photos. To print more than 1 copy of a photo, press to select the number. – 9. If you want to crop a photo and enlarge the resulting image area to fit onto your paper, press Display/Crop ■...
  • Page 12 ■ Select Paper Type Paper Type Epson Premium Photo Paper Glossy Epson Premium Photo Paper Semi-gloss Epson Ultra Premium Photo Paper Glossy Epson Photo Paper Glossy Epson Premium Presentation Paper Matte ■ Select Paper Size Note: Availability of options depends on the Paper Type setting you choose.
  • Page 13: Faxing A Document Or Photo

    Faxing a Document or Photo Your CX9400Fax Series lets you send faxes by entering fax numbers or selecting entries from a speed dial list. Using the Automatic Document Feeder, you can fax up to 30 pages at a time. See these sections: ■...
  • Page 14: Setting Up Fax Features

    2. To use a telephone or answering machine, you need a second phone cable. Connect one end of the cable to the telephone or answering machine, and connect the other end to the (or to another wall jack on the same line). If your answering machine is set to pick up on the fourth ring, you should set the CX9400Fax Series to pick up on the fifth ring or later: 1.
  • Page 15: Entering Fax Header Information

    Entering Fax Header Information You should enter fax header information before sending faxes so that recipients can identify their source. Note: If you leave the CX9400Fax Series unplugged for a long period of time, the date and time settings may get lost. See the Start Here sheet or on-screen User’s Guide for instructions on setting the date and time.
  • Page 16: Using The Keypad To Enter Numbers And Characters

    Using the Keypad to Enter Numbers and Characters Follow these guidelines to enter numbers and characters. ■ To move the cursor, add a space, or delete a character: Button l or r Auto Answer/Space Speed Dial/Backspace ■ To enter a fax number, use the numeric keypad. Press a pause symbol ( # button to type the + symbol when entering a phone number in international dialing format.
  • Page 17 4. Adjust any of the following settings: Setting and options Resolution Standard Fine Photo Contrast -4 to +4 Paper Size Letter (default) Legal Auto Reduction Last Trans. On Error (default) On Send Setting Up a Speed Dial List You can create a speed dial list of up to 60 fax numbers so you can quickly select them for faxing.
  • Page 18: Printing Your Speed Dial List

    3. Select Speed Dial Setup 4. Select Add Entry Note: To edit or delete an entry from an existing list, select Edit Entry or Delete Entry instead. 5. Select or type the number of the speed dial entry you want to add, then press 6.
  • Page 19: Sending A Fax

    Sending a Fax You can send a fax by manually entering a fax number, redialing the previous fax number, or selecting an entry from your speed dial list (see page 17). 1. Place your original(s) for faxing (see page 7). 2.
  • Page 20 6. Press , if necessary, to adjust any of the following settings: Menu ■ Resolution ■ to change the contrast of the faxed document Contrast ■ Fax Delay another fax until the delayed fax has been sent or cancelled.) ■ Fax Mode machine to which you have dialed (such as a fax information service).
  • Page 21: Receiving Faxes

    Receiving Faxes Before receiving faxes, make sure you load plain paper and select the Paper Size setting that matches the size of paper you’ve loaded (see “Select Scan and Print Settings” on page 16). If the incoming fax pages are larger than the paper size you loaded, the fax size is reduced to fit or printed on multiple pages, depending on setting you select (see page 16).
  • Page 22: Printing From Your Camera's Memory Card

    Printing From Your Camera’s Memory Card The CX9400Fax Series lets you print photos directly from your digital camera’s memory card. Once your card is inserted, you can also print photos using an index sheet or your camera’s DPOF settings, or transfer files to and from the card. You can also print by connecting your camera directly.
  • Page 23: Selecting Photos From The Screen

    8. Press l or r to view other photos, select the number of copies, and crop, if desired. 9. To print borderless photos on 4 × 6-inch Epson Premium Photo Paper Glossy or Semi-gloss, press x To change your paper type or any of the other print...
  • Page 24: Printing From Your Computer

    Printing in Windows 1. Open a photo or document in a printing program, open the select Print 2. Select EPSON Stylus CX9400Fax Series button. Properties Note: If you see a Setup, Printer, or Options button, click it. Then click Preferences or Properties on the next screen.
  • Page 25 3. On the Main tab, select the basic print settings. Make sure you choose the correct paper setting for your paper (see page 30). Type Select the type of document you’re printing (choose Photo or Best Photo for photos) Select your paper Type Select your paper Size...
  • Page 26: Printing With A Macintosh

    3. Click the arrow to expand the Print window, if necessary. Printing From Your Computer to start printing. This window appears and shows the ® operating system. as the Printer Select EPSON Stylus CX9400Fax Cancel printing menu, and File setting. Click to expand...
  • Page 27 4. Select the basic copy and page settings. For borderless photos, choose a setting with a Size Sheet Feeder - Borderless Note: If the setting you want isn’t shown (for example, Scale), check for it in your application before printing. Or check for it in the settings for your application at the bottom of this window.
  • Page 28 7. Click Print 8. To monitor your print job, click the Cancel printing Pause or resume printing Select the print job Mac OS X 10.2 to 10.4 1. Open a photo or document in a printing program, open the select Page Setup 2.
  • Page 29 5. Select Stylus CX9400Fax and select the following print settings: Note: In certain programs, you may need to select Advanced before you can select Print Settings. For more information about printer settings, click the 6. Choose any other printing options you may need from the pop-up menu. See the on-screen User’s Guide for details.
  • Page 30: Selecting The Correct Paper Type

    For this paper/media Plain paper Epson Bright White Paper Epson Presentation Paper Matte Epson Ultra Premium Photo Paper Glossy Epson Premium Photo Paper Glossy Epson Photo Paper Glossy Epson Presentation Paper Matte Epson Premium Photo Paper Semi-gloss...
  • Page 31: Scanning Multiple Pages

    With the Automatic Document Feeder, you can scan up to 30 pages at a time. Note: For detailed scanning instructions, see the on-screen User’s Guide. 1. Place your document in the Automatic Document Feeder (see page 8). 2. Do one of the following to start Epson Scan: ■ Windows: Double-click the ■...
  • Page 32: Maintaining Your All-In-One

    Maintaining Your All-in-One Follow the steps here to check and clean the print head, and replace ink cartridges. To align the print head, if necessary, see the on-screen User’s Guide. Checking the Print Head Nozzles If your printouts are faint or have gaps in them, the print head nozzles may be clogged.
  • Page 33: Cleaning The Print Head

    Cleaning the Print Head If print quality has declined and the nozzle check indicates clogged nozzles, you can clean the print head. Print head cleaning uses ink, so clean it only if necessary. Note: You cannot clean the print head if an ink cartridge is expended, and may not be able to clean it when a cartridge is low.
  • Page 34: Checking The Ink Cartridge Status

    Epson web site. On a Windows computer that is connected to the Internet, you may see a screen asking if you want to receive these Epson offers the first time you try to print when ink is low. Click...
  • Page 35: Purchasing Epson Ink Cartridges

    Yellow Note: We recommend that you use genuine Epson cartridges and do not refill them. The use of other products may affect your print quality and could result in printer damage. Yields vary considerably based on images printed, print settings, paper type, frequency of use, and temperature.
  • Page 36: Replacing Ink Cartridges

    Replacing Ink Cartridges Make sure you have a new ink cartridge before you begin. You must install new cartridges immediately after removing the old ones. Caution: Do not open ink cartridge packages until you are ready to install the ink. Cartridges are vacuum packed to maintain reliability.
  • Page 37 4. Shake the cartridge several times, then remove it from the package. Do not to touch the green chip on the side. 5. Remove the yellow tape from the bottom of the ink cartridge. Caution: Do not remove any other labels or seals, or ink will leak. 6.
  • Page 38: Solving Problems

    You can also check the basic troubleshooting suggestions beginning on page 38 or see the on-screen User’s Guide for more detailed help. Checking for Software Updates Periodically, it’s a good idea to check Epson’s support website for free updates to your Epson CX9400Fax Series software. Open your on-screen User’s Guide and select or visit Epson’s support website at...
  • Page 39: Paper Feeding Problems

    ■ Make sure the type of paper you loaded matches the paper size and paper type settings on the control panel when copying (see page 12), when faxing (see page 21), or in your printer software (see page 30). ■ Use the Automatic Document Feeder to fax or scan legal-size documents, but not to copy them.
  • Page 40: Faxing Problems

    Print Quality Problems ■ For the best print quality, use Epson papers (see page 5) and genuine Epson ink cartridges (see page 36). ■ If you notice light or dark bands across your printouts or they are too faint, run a nozzle check (see page 32) to see if the print head needs cleaning.
  • Page 41: Where To Get Help

    Purchase Supplies and Accessories You can purchase genuine Epson ink and paper at Epson Supplies Central at (U.S. sales) or (Canadian sales). You can also purchase supplies from an Epson authorized reseller. To find the nearest one, call 800-GO-EPSON (800-463-7766).
  • Page 42: Notices

    Notices Important Safety Instructions Before using your all-in-one, read and follow these safety instructions: ■ Be sure to follow all warnings and instructions marked on the product. ■ Use only the type of power source indicated on the product label. ■...
  • Page 43: Lcd Screen Safety

    ■ If the LCD screen is damaged, contact Epson. If the liquid crystal solution gets on your hands, wash them thoroughly with soap and water. If the liquid crystal solution gets into your eyes, flush them immediately with water. If discomfort or vision problems remain after a thorough flushing, see a doctor immediately.
  • Page 44: Telephone Equipment Safety Instructions

    If service is needed, Epson will, at its option, exchange or repair the printer without charge for parts or labor. If Epson authorizes an exchange for the defective unit, Epson will ship a replacement printer to you, freight prepaid, so long as you use an address in Canada or the U.S.
  • Page 45 Epson is not responsible for warranty service should the Epson label or logo or the rating label or serial number be removed or should the product fail to be properly maintained or fail to function properly as a result of misuse,...
  • Page 46: Declaration Of Conformity

    To find the Epson Authorized Reseller nearest you, visit our website at: To find the Epson Customer Care Center nearest you, visit: You can also write to: Epson America, Inc., P.O. Box 93012, Long Beach, CA 90809-3012 Declaration of Conformity According to 47CFR, Part 2 and 15 for: Class B Personal Computers and Peripherals;...
  • Page 47: Fcc Compliance Statement

    This product is not intended to be repaired. If you experience trouble with this equipment, please contact: Name: Epson America, Inc. Address: 3840 Kilroy Airport Way, Long Beach, CA 90806 U.S.A. Telephone: (562) 981-3840...
  • Page 48 A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA. A compliant telephone cord and modular plug is provided with this product. It is designed to be connected to a compatible modular jack that is also compliant.
  • Page 49: For Canadian Users

    WARNING The connection of a non-shielded equipment interface cable to this equipment will invalidate the FCC Certification of this device and may cause interference levels which exceed the limits established by the FCC for this equipment. It is the responsibility of the user to obtain and use a shielded equipment interface cable with this device.
  • Page 50: Copyright Notice

    Seiko Epson Corporation. The information contained herein is designed only for use with this Epson product. Epson is not responsible for any use of this information as applied to other equipment.
  • Page 52 CPD-24114R1 Printed in XXXXXX XX.XX-XX XXX...

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