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MX-FR46U
Data Security Kit
Operation Guide
Introduction....................................................................................................................................2
When the data security kit is installed ...........................................................................................4
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System settings of the data security kit ...................................................................................4
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Document control function .......................................................................................................4
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Document Filing.......................................................................................................................4
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Authority group registration screen ..........................................................................................5
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Protecting passwords...............................................................................................................5
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Security Settings in the Web pages .........................................................................................7
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Transferring copied data ..........................................................................................................8
System settings .............................................................................................................................9
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Using the System Settings (Administrator) ..............................................................................9
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System settings for security .....................................................................................................9
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Jobs Completed List Display Setting .....................................................................................18
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Job Status Display Setting .....................................................................................................19
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Release Lock on File/Folder Operation .................................................................................19
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Product Key ...........................................................................................................................19
Document Control Setting ...........................................................................................................20
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Document control...................................................................................................................20
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Modes to which the document control function can be added...............................................21
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Enabling the document control function.................................................................................21
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Using the document control function .....................................................................................24
Contents
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Table of Contents
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Summary of Contents for Sharp MX-FR46U
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Page 1: Table Of Contents
MX-FR46U Data Security Kit Operation Guide Contents Introduction............................2 When the data security kit is installed ...................4 ● System settings of the data security kit ...................4 ● Document control function .......................4 ● Document Filing........................4 ● Authority group registration screen ..................5 ●... - Page 2 While every effort has been made to make this document as accurate and helpful as possible, SHARP Corporation makes no warranty of any kind with regard to its content. All information included herein is subject to change without notice. SHARP is not responsible for any loss or damages, direct or indirect, arising from or related to the use of this operation manual.
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Page 3: Introduction
The MX-FR46U adds a security function to the SHARP Digital Full Color Multifunctional System. When the copy function, printer function, network scanner function, or fax function of a SHARP Digital Full Color Multifunctional System with the security function is used, the image data that is generated for the job is encrypted, and when the job is finished, the encrypted data is immediately erased from memory and the hard disk. - Page 4 ■ About passwords for the Web page If an incorrect "users" or "admin" password is entered 3 times in a row when attempting to access the Web pages of a machine that has the data security kit installed, access to pages that require entry of the "users"...
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Page 5: When The Data Security Kit Is Installed
When the data security kit is installed When the data security kit is installed, the following icon appears on the touch panel. Touch the icon ( ) to view information on the data security kit version. When the data security kit is installed, data remaining in the machine is automatically erased after each job. -
Page 6: Authority Group Registration Screen
When the data security kit is installed Authority group registration screen When the data security kit is installed, the [Security] key is added to the "Authority Group Registration" menu screen in the system settings (administrator). This screen is displayed by selecting "User Control" > "Authority Group List". System Settings Cancel Security... - Page 7 When the data security kit is installed ■ Confidential folders and confidential files of the document filing function If an incorrect password is entered 3 times in a row for a specific confidential folder or file, the folder or file will be locked. To unlock the folder or file, use "Release Lock on File/ Folder Operation"...
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Page 8: Security Settings In The Web Pages
When the data security kit is installed ■ Login when user authentication is enabled ☞ When "User Authentication Settings" in the system settings (administrator) ( "USER AUTHENTICATION" in the Start Guide) is enabled, login is required in the login screen before the machine can be used. -
Page 9: Transferring Copied Data
When the data security kit is installed Transferring copied data When the data security kit is installed and the Web pages are used to copy data stored with the document filing function to a computer, the copied data can only be transferred back to the original machine from which it was copied. -
Page 10: System Settings
System settings This section explains system settings that are related to the security function. The following explanations assume that the machine has the printer, fax, and network scanner functions. Using the System Settings (Administrator) Follow the procedure in "SYSTEM SETTINGS (ADMINISTRATOR)" in "7. SYSTEM SETTINGS"... - Page 11 System settings Setting Page Explanation Jobs Completed List Display Use this to select whether or not the Setting job status completed job screen is displayed. Job Status Display Setting Use this to select whether or not filenames of print jobs and destination names of image send jobs are displayed in the job status screen.
- Page 12 System settings ■ Clear All Memory This program is used to manually clear all data from the memory and hard disk of the machine. Note, however, that the following types of data are not cleared with this setting. Use "Clear Address Book and Registered Data" (page 14 of this manual) to clear the following types of data.
- Page 13 System settings [Clear screen 1] The confirmation message "Clear all memory. (Exclusive of address book/user list data.)" will appear. ● To return to the previous menu screen, touch the [No] key. ● To clear all memory, touch the [Yes] key. "Please wait." appears, and then the following screen is displayed.
- Page 14 System settings ■ Clear Document Filing Data This function is used to clear data stored using the document filing function. Data whose property is set to "Protect" or "Confidential" is also cleared. System Settings Back Clear Document Filing Data Clear Select the data to be cleared and press [Clear].
- Page 15 System settings ■ Clear Address Book and Registered Data This function is used to clear the items indicated below, which cannot be cleared or initialized using "Clear All Memory" (page 11 of this manual) or "Restore Factory Defaults" (➞ System Settings (Administrator) > "Storing/Calling of System Settings" > "Restore Factory Defaults").
- Page 16 System settings ■ Power Up Auto Clear This function is used to automatically clear all data in the machine when the power switch is turned on. System Settings Cancel Power Up Auto Clear Select the data to be cleared at power up. All Memory File Data(Including protected/confidential files) Quick File Data(Including protected files)
- Page 17 System settings ■ Clearance Time Settings To further strengthen the security settings, you can have data clearing repeated a set number of times in each area. Touch the select box of each item and select the number of times that you wish data clearing to be repeated.
- Page 18 System settings ■ Disabling of Document Filing This program is used to restrict the filing modes of the document filing function. Document filing modes (Quick File Mode, Sharing Mode, and Confidential Mode) can be separately disabled in each mode in which document filing operates (Copy, Printer, Scan to HDD, and Image Send mode).
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Page 19: Jobs Completed List Display Setting
System settings ■ Disabling of Print Jobs Other Than Print Hold Job Printing in print mode other than from the operation panel of the machine can be prohibited. This setting can be used to prevent sensitive documents left on the output tray from being taken by a third party, which could result in the leaking of sensitive information. -
Page 20: Job Status Display Setting
System settings Job Status Display Setting You can select whether or not filenames of print jobs and destination names of image send jobs are displayed in the job status screen of the touch panel. If you do not want to display this information for security reasons, select the appropriate checkboxes. -
Page 21: Document Control Setting
If a person attempts to scan a document with an embedded document control pattern on a SHARP machine that has the document control function enabled, the message "Document control pattern is detected. -
Page 22: Modes To Which The Document Control Function Can Be Added
Document Control Setting Modes to which the document control function can be added The document control function can be used to print with an embedded document control pattern in the following modes: ● Copy (color / black and white) ● Printer (color / black and white) ●... - Page 23 Document Control Setting ■ Settings for printing files stored by document filing These settings are for printing the data of copy jobs and print jobs that have been stored on the machine's hard drive using the document filing function. To have a document control pattern always printed when a stored file is printed if a document control pattern was printed when the job was originally executed, select the [Always Add the Pattern if You Print with it at Stored] checkbox...
- Page 24 Document Control Setting To select the print color, touch the select box . Touch one of the items to select it. [Bk(Black)] : The document control pattern is always printed in black. [C(Cyan)] : The document control pattern is always printed in cyan (Only when color mode is selected). [Y(Yellow)] : The document control pattern is always printed in yellow (Only when color mode is selected).
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Page 25: Using The Document Control Function
■ Pages on which a document control pattern is printed (all modes) ● The document control pattern is printed on all pages output by a Sharp machine that has the document control function, including the back side of pages printed by 2-sided printing. - Page 26 Document Control Setting Settings for the document control Special Modes screen function in the system settings. Document Control State of the Print Color [Document Control] Print Select Settings (copy) Following steps key display (Copy) setting checkbox [Not Printing] Grayed out Not available [Always Print] Highlighted...
- Page 27 Document Control Setting Combining the document control function with other functions Function combined with Operation of document control pattern printing document control Exposure The pattern is always printed at the same exposure regardless of the exposure setting. Copy Ratio The pattern is always printed at the same ratio regardless of the ratio setting. Duplex The pattern is printed on the back side as well as the front side when 2-sided copy is performed.
- Page 28 Document Control Setting ■ Using the document control function in printer mode ● When [Always Print] is enabled in [Document Control Print Select] in the system settings, a document control pattern is always printed. ● If [Allow User to Select] is enabled, follow the procedure below to print a document control pattern.
- Page 29 Document Control Setting Step 2: If the [Allow User to Select the Print Color] checkbox is selected in [Document Control Print Select] in the system settings, touch the [Bk (Black)] key, the [C (Cyan)] key or the [Y (Yellow)] key. The key of the color selected in [Print Color Setting] in the system settings is initially selected.