Recording Manager; Synchronization - Gembird EHS-Office User Manual

Insert new line. Select this option to insert a new line automatically after the link to the eMic-message is pasted in the currently
open document.
Preview. With this option chosen whenever you create a message by Rec and upload function the eMic-message properties
window will appear. It will allow you to change the appearance of the eMic-message on the server, listen to the recording and edit
it.
Note: if Preview option is selected the link to the eMic-message (with eventual prefix and new line) will not be pasted
automatically into the document in the active window. If you wish to paste the link, press Copy link button in the Upload
properties window.
Note: even if Preview option is not selected an icon will appear in the system tray for one minute after the recording is
finished. Double-click on this icon to launch the Upload properties window.
Note: if by the time you finish the recording the document in the active window does not accept entering of the text, the link to
the eMic-message will not be inserted there. However the whole link will be stored in the Clipboard. Use Paste function (Ctrl-V)
to place the link wherever you wish to.

6.6 Recording manager

6.6.1 Recording manager
EHSMonitor maintains the list of all recorded files and links to their remote copies stored on the eMic4all server. If the eMic-
message has a title it is also displayed next to the file name. Any time you make a new recording the recorded file is added to the
list. Uploaded records are marked with a special icon . Using the recording manager you can manage your recordings: rename
them, generate e-mail messages with one or more recordings attached to them, upload records to the eMic4all server, delete
recorded files or their remote copies on server, you can also edit your records using the Sound editor including updating stored on
the server eMic-messages and their appearance.
To generate an e-mail message with some recordings attached or to delete some recordings, select them in the list and click Attach
selected files or Delete selected files button respectively.
To edit a record, no matter uploaded or not, click Edit button. If for the currently selected record there exists an eMic-message
uploaded to the server, eMic-message properties window will appear.
Click Copy link button to copy a link to the uploaded eMic-message to the clipboard.
You can click Upload button on the locally made record to create an eMic-message on the eMic4all server.
Use Refresh button to update status of the selected records. If the eMic-message cannot be found on the eMic4all server a special
icon will disappear from the record row. The eMic-message titles will also be updated from the server.
To rename a certain recording, select it in the list, click on it and edit the file name (location).
The double click on the file in the list will cause this file to be played or opened by the default application that is assigned to
handle this file extension. In fact the double click on the file will have the same effect as executing this file from the Windows
Explorer.
Note: it is also possible to play back the records from synchronization window.

6.6.2 Synchronization

To synchronize all locally stored files and the eMic-messages on the server press Sync button. This button will update all the
titles of the eMic-messages. In addition to it a synchronization window will appear when:
a) one or more records which are supposed to be on the eMic4all server but cannot be found there (so probably need to be
uploaded again)
b) one or more records which do exist on the eMic4all server but the local copy is missing (so probably need to be downloaded
again)
c) one or more records which cannot be found neither on the eMic4all server, nor locally (such records have to be removed).
The synchronization window is intended to help you keep your recordings synchronized with the eMic-messages on the server.
The three first columns in the table indicate which action should be taken with the "troublesome" record. At the same time the
icons in the first two columns show the status of the local record and of the eMic-message.
The green tick in the first column means that the locally stored record has been found. The empty space in the first column
means that the locally stored record on the server is missing.