Entries; Programming; Part Names And Functions; Reading And Resetting Of Sales - Sharp XE-A106 Instruction Manual

Sharp electronic cash register instruction manual

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Entries

Operation Examples

@/TM

CHK

SBTL

When Paid by Cash

1. Turn the mode switch to the REG position.

Single Item Cash Sale (SICS) Entry

2. Enter the clerk code (1 to 4) and press

. (Once

This function is used for the sale of one item to be paid

CLK#

the clerk code is entered, you need not enter the

by cash. It is applicable only to departments

clerk code at the start of each transaction until the

programmed for single-item cash sales or to PLUs

clerk is changed.)

associated with such departments. After the appropriate

3 Enter the price for the first item.

department or

key is pressed, the transaction is

4. Press the appropriate department key.

complete and the drawer opens. For the programming of

5. Repeat steps 2 and 3 for all the remaining items.

SICS, see the Department Status section in

6. Press

to display the amount due including any

"Programming."

SBTL

tax (you can omit this step).

7. Enter the amount received from the customer (you

PLU (Price Look Up)

can omit this step if the amount tendered is the

same as the subtotal).

The PLU function allows speedy key entries. When a

PLU code has been assigned to an item and a price for

8. Press

, and the change due is displayed and

it has been programmed, entry of the code

the drawer opens.

automatically calls up the price for the item. Up to 80

9. Close the drawer.

PLU codes are programmable. See the PLU

programming section in "Programming"

CLK#

SBTL

To enter a sale of a PLU item, simply enter its code and

Clerk code

Price and dept.

press

Amount tendered

Tax Calculation

When Paid by a Credit Card

Automatic Tax Calculation

Press

at the end of the transaction. The amount

When the register is programmed with a tax table or tax

tendered cannot be entered.

rate method and the tax status of a department is

programmed as taxable, the register automatically

When Paid by Check

computes the tax on any item entered using the

department key for that department or a PLU code

Press

at the end of the transaction. The amount

CHK

associated with that department.

tendered can be entered like a cash sale and the

change due is displayed.

Taxable Subtotal

Mixed Tender Sale

You can display the taxable 1 or taxable 2 subtotal by

pressing either tax shift key and then

When the amount tendered by cash or check is less

of taxable 1 or taxable 2 entries is displayed. You

than the sales amount including tax, the display shows

cannot display the subtotal of taxable 3 or 4 items.

a deficit and "o". To compensate for the deficit, make

an additional amount-tendered entry or make a charge

Tax Shift

entry.

You can change the programmed taxable 1 or 2 status

of each department key by pressing one or both of the

Department

two tax shift keys

and

. To change the taxable

Repetitive Department Entries

status, press the appropriate tax shift key just before

the department,

key. In case of repetitive

To enter two or more of the same item, press the

entries, the shifted tax status is used.

appropriate department key repeatedly.

Tax Delete

Multiplication Entries

This function is used when the taxable item or items

To enter a sale of two or more of the same item, use

once entered need to be made non-taxable. Press

@/TM

key for multiplication.

, then

, and

and all entries made so far in

SBTL

Example: Selling five pieces of $1.50 item (department 1)

the transaction for items with the specified taxable

and three pieces of $3.50 item (department 3)

status will be made non-taxable.

for check payment.

Part Names and Functions

Display

The XE-A106 is equipped with a front LED (Light-

Emitting Diode) display that affords easy visibility

Display

Printer cover

during transactions.

Keyboard

Symbols and figures appearing on the display:

Department code

PLU code

Mode switch

87654321

Drawer

Drawer lock

Repeat

Departments/PLU Code: The department code or

Mode Switch

PLU code entered appears on the left. For

The mode switch enables the register to perform a

example, if the key for department 1 is pressed,

variety of functions. The mode switch can be

"1" would appear in the extreme left position.

operated by inserting the supplied mode key.

The key can be inserted into or withdrawn from the

Repeat: Indicates the number of times the same

switch only in the REG or OFF position.

department key is pressed. If an entry is repeated

more than ten times, only the first digit is displayed

REG

(12 displays as "2").

X/Flash

OFF

Z/PGM

VOID

(e e e e e ) Error: This symbol appears, accompanied by a

warning beep, when an error is made. If this

occurs during a transaction because of an

You can select the following functions:

excessive digit entry, simply press

correctly.

REG:

Permits transaction entries.

(p p p p p ) Program: This symbol remains on the display

OFF:

Turns the display off.

when the cash register is being programmed in the

VOID: Permits you to cancel transaction entries.

Z/PGM mode.

X/Flash: Permits printing of sales reports and

(f f f f f ) Finalization: This symbol appears when a

displaying of flash reports.

transaction is finalized by pressing

Z/PGM: Permits printing of sales reports, resetting

(o o o o o ) Subtotal: This symbol appears when

of sales data and programming.

pressed and the cash register computes the

Keyboard Layout

subtotal, and also when the amount tendered is

less than the total sale amount.

(c c c c c ) Change: This symbol appears whenever the

SHIFT

PLU

CHK

CLK#

change due amount is displayed.

(l l l l l ) Low battery: This symbol appears when the

@/TM

SBTL

power of the installed batteries is below a certain

level or you need to replace the batteries with new

ones. (see the "Maintenance" section for

CA/AT/NS

explanation.)

VOID

ESC

( ) No battery: This symbol appears when no

batteries are installed. (see "Maintenance" and

D D D D D

"Getting Started" sections for explanation.)

In order to enter the departments 5 to 8,

press

and then the

keys.

SHIFT

In addition, the following appear when appropriate:

• The minus sign (-) can appear in positions 2 to 8.

• The decimal point appears in positions 1 to 3.

• When entry of the secret code is necessary,

"- - - - " appears in positions 1 to 4 .

transactions. Non-add code numbers can be entered

To make all entries up to that point non-taxable, press

in the REG or VOID mode.

and

, then

, and

Subsequent entries in the

SBTL

transaction remain unaffected and will be taxed normally.

Non-add code number entry procedure:

Manual Tax

a code number of up to 8 digits

You can apply tax manually when the automatic tax

calculation function cannot be used. Each manual tax

Received-on-Account

entry (for Tax 1 or Tax 2) can be made only once during

a transaction. After a manual tax entry, you cannot

make any further item entries.

The received-on-account (RA) entry function is used

for entering the cash received not directly connected

Manual tax 1 entry:

with a sale. The paid-out (PO) entry function is used

and

➝

tax amount

➝

SBTL

for recording the money taken from the drawer for

Manual tax 2 entry:

payment not directly connected with a sale. These

and

➝

tax amount

➝

functions are available in the X/Flash mode.

SBTL

Received-on-account entry (X/Flash mode):

Opening the Drawer

amount received (up to $799999.99)

with No Sale

Paid-out entry (X/Flash mode):

amount paid out (up to $799999.99)

Just press

and the drawer opens.

Percent Key

When an Error Occurs

The percent key is used to apply a discount or premium

When your register goes into an error mode, it will

to an item or to a subtotal.

display the error symbol "e" accompanied with a

You can manually enter a discount (or premium) rate.

warning beep. Clear the error state by pressing the

Once the rate is preset for

, you can skip the step of

key and take the appropriate action.

entering the rate.

1. You enter a number of more than 7 digits for

the department price or a number larger than

Discount for an item:

the 79999999 (8 digits) for other amounts.

entry of an item

➝

percentage rate

➝ %

Press

(ex. For 20%, enter

2. You make an error in key operation:

Discount for a subtotal:

Press

entry of all items

➝

percentage rate

➝ %

3. You make an entry beyond a programmed

SBTL

entry digit limit:

(ex. For 5%, enter

Press

correct. If not correct, re-enter a correct number. If

Entering a Refund

correct, check the setting of the entry digit limit.

. The subtotal

The cash register has no refund key. You must use the

4. A subtotal exceeds 79999999 (eight digits):

SBTL

following alternative method to make a refund entry: A

Press

negative department for refund must be programmed in

the transaction.

advance. Check the taxable status of the returned item

5. The number of an item exceeds 3 digits in

is the same as that of the programmed negative

multiplication entry:

department. If not, use the appropriate tax shift key to

Press

change the taxable status.

Error Escape Function

Procedure

unit price of the returned item

➝

negative dept. key

When an error or something uncontrollable occurs

during a transaction entry and you cannot keep the

➝

customer waiting, press

Non-add Code Number

in the error state). You can escape the situation and

finalize the transaction as a cash sale at that time.

Non-add code numbers can be entered and printed on

Transaction entries to that point are registered.

the journal (or receipt) during the entry of a sale. Non-

add codes can be used for credit numbers, check

numbers, serial numbers, product codes, service charge

codes or any other numbers for reference to specific

Reading and Resetting

of Sales

X Reports

X/Z Report Sample

This report, when taken in the X/Flash mode, prints

the accumulated information of sales. Taking an X

report is a good way to do a mid-day check on

daily sales. You can take X reports any number of

times, because they do not affect the cash

To issue an X report, turn the mode switch to the

X/Flash position and press

Z Reports

The contents of Z reports are the same as those of

X reports, but issuance of a Z report resets all the

transaction totals to zero. To issue a Z report, turn

the mode switch to the Z/PGM position.

D D D D D

If the secret code is programmed, you must

enter the secret code and press

after

this step.

For Z reports without grand total resetting

Press

D D D D D

If the secret code is programmed, you have

and re-enter

to enter the secret code and press

again after this step.

For Z reports with grand total resetting

If you want to reset the grand total(GT)when taking

the Z report, press

instead of

Other than resetting the grand total, this report is

the same as the normal Z reports.

SBTL

D D D D D

If the secret code is programmed, you have

to enter the secret code and press

again

after this step.

Flash Reports

(displayed but not printed)

Press the following key in the X/Flash mode:

Department Total

Department key

Sales Total

SBTL

Cash in Drawer

Programming

Before you begin programming, turn the mode switch to

the Z/PGM position.

REG

X/Flash

OFF

➝

SBTL

VOID

Follow these steps as needed.

and Paid-Out Entries

D D D D D

If you do not press the

SBTL

programming step, you can continue program-

ming without printing the programming report.

Programming by Departments

Preset Unit Price

The preset unit price function assigns a frequently

purchased item to a department key and enables you to

➝

enter the price simply by pressing the department key.

Specify a price using the following sequence:

➝

Unit Price (Max. 5 digits) ➝ Dept. key (➝

Department Status

You can specify various status parameters (+/- sign,

single item cash sale function, taxable status and entry

digit limit) for a department key. Use the following

sequence:

ABCDEFG➝

@/TM

➝ Dept. key (➝

where A to G represent the following choices.

A: Choice of + or - sign

and re-enter a correct number.

Enter 0 for + or 1 for -.

B: Choice of single item cash sale (SICS) function

and operate keys correctly.

Enter 0 for normal or 1 for single item cash sale.

C, D, E and F: Choice of taxable status

Enter 0000 for non-taxable, 0001 for taxable 1, 0010

and check if the entered amount is

for taxable 2, 0100 for taxable 3, 1000 for taxable 4 or

0011 for taxable 1 and 2.

G: Entry digit limit (0 to 7 digits)

Enter 0, 1, 2, 3, 4, 5, 6 or 7

and then press

to finish

PLU (Price Look-Up) Programming

Each PLU is associated to a department and the

programmed contents for the department are

and re-enter the correct number.

automatically applied. Your cash register is pre-

programmed so PLU codes 1-10 are assigned to

department 1 and PLU codes 11-80 are disabled. To set

the price or change the associated department, use the

following sequence:

twice (following

when

ESC

PLU code ➝

➝ Price ➝ Dept. key (➝

Ex.:

PLU code

Price

Associated dept.

To disable a PLU code, use the following sequence:

PLU code ➝

➝

(➝

SBTL

Miscellaneous Settings

You can program miscellaneous settings using the

following sequence:

Reset counter

Reset symbol

➝ ABCDEFGH ➝

➝

SBTL

("X" is printed in the

case of X reports.)

where A, B, C, D, E, F, G and H represent the

Grand total

following choices.

Quantity

A: Date format

Dept. code

Enter 0 for mmddyy, 1 for ddmmyy or 2 for yymmdd.

B: Time format

Amount

Enter 0 for 12 hour system or 1 for 24 hour system.

C: Decimal point setting

Enter 0, 1, 2 or 3 for the decimal point position.

D: Resetting receipt no. when issuing Z report

Enter 0 to not reset or 1 to reset

All Depts. counter and

E: Amount tendered compulsory

total

Enter 0 for non compulsory or 1 for compulsory.

Percent counter and

total

F: Choice of

compulsory

SBTL

Enter 0 for non compulsory or 1 for compulsory.

Item void counter and

total

G: Entry digit limit for

g, k,

Void mode counter

manual tax

and total

Enter 0, 1, 2, 3, 4, 5, 6, 7 or 8 for the entry digit limit.

Taxable 1 total

H: Rounding

Tax 1 total

Enter 0 for rounding off, 1 for rounding up or 2

Taxable 2 total

for rounding down

Tax 2 total

Taxable 3 total

Initial setting: date format "mmddyy", time format

Tax 3 total

"12 hour system", decimal point position "2", not

Taxable 4 total

resetting, amount tendered non compulsory,

Tax 4 total

non compulsory, entry digit limit "8" and rounding

Count of transactions

off ("00200080")

Sales total

Cash sale total

Secret Code

Check sale counter and

total

A secret code can be specified so that only those

Charge sale counter and

who know the secret code may issue Z reports for

total

Received-on-account total

reading and resetting of sales, perform

programming in the Z/PGM mode and void

Paid-out total

No sale counter

operation in the VOID mode. The pre-programmed

Cash in drawer

secret code setting is 0000 (no secret code). Use

the following sequence to enter a secret code (4

Clerk 1 sale total

digits).

Clerk 2 sale total

Secret code ➝

@/TM

➝

Clerk 3 sale total

The secret code function can be disabled by

entering

(or nothing) for the code in

Clerk 4 sale total

the above sequence.

When entry of secret code is necessary, "- - - - " is

displayed. Each time you enter a number for the

secret code, the corresponding symbol "-"

changes to "_".

where R, M and Q represent the following:

Tax Programming

R: Tax rate (0.0000% to 99.9999%) x 10000

If the rate is fractional, it should be converted to its

Tax Table Programming

decimal equivalent before entering.

Z/PGM

If you are in an area that uses a tax table for tax

M: Cycle (0.01 to 99.99) x 100

calculation, you can program the cash register accordingly.

In tax table 1, you can see that the breakpoint

Tax table programming can be performed for Tax 1 and

differences repeat in cycle. The value of M may be

Tax 2.

viewed as the taxable amount which is covered by a

key at the end of each

cycle. Thus, it can be determined by adding all of the

Sample tax table 1 (6%):

breakpoint differences in a cycle or by simply taking the

Breakpoint

Tax

Breakpoint

difference between the first breakpoint of the cycle and

difference

the first breakpoint of the next cycle.

.00

.01

Non-cyclic

.10

Q: Minimum taxable amount (0.01 to 99.99) x 100

.01

.11

.12

This represents the smallest amount for which tax must

.02

.23

.16

be collected. In some states, sales whose amounts are

.03

.39

.18

less than a specific minimum taxable amount are not

Cyclic I

.04

.57

.16

subject to taxation.

.05

.73

.16

Breakpoints (0.01 to 99.99) x 100

.06

.89

.22

The tax amount increases in stages. The value of a

.07

1.11

.12

taxable subtotal at which the tax amount changes is

.08

1.23

)

.16

called a breakpoint. The difference between one

SBTL

.09

1.39

.18

breakpoint and the next is called the breakpoint

.10

1.57

Cyclic II

.16

difference. A group of breakpoint differences is

.11

1.73

.16

repeated at regular intervals and each of these intervals

.12

1.89

.22

is called a cycle. A maximum of 18 breakpoints (for tax

.13

2.11

types 1 and 2), between 0.01 to 99.99, can be

programmed. Intervals between breakpoints must be

Sample tax table 2:

less than one dollar.

Tax

Breakpoint

)

SBTL

Example: Programmig Tax 1 as 6% sales tax using

.00

.01

.11

.02

.26

SBTL

.03

.47

.04

.68

.06

.89

@/TM

.09

1.11

Minimum taxable

amount(Q)

.10

1.26

(First breakpoint)

.11

1.47

.12

1.68

@/TM

.14

1.89

Breakpoint

.17

2.11

If tax is not shown for every cent, use the

D D D D D

breakpoint of the next highest tax amount for each

Programming the Percent key

missing breakpoint. In sample tax table 2, tax is

not shown for .05, .07, .08, .13, .15 and .16.

Percent Key Function

Likewise, the corresponding breakpoints are not

shown. To complete the table, simply insert the

The

next highest breakpoint after each missing figure.

as a premium key. The taxable status of the

Therefore, the breakpoint for .05 would be .89, .07

also be programmed though it is pre-programmed as a

and .08 would be 1.11, etc.

non-taxable discount key. Use the following sequence:

)

SBTL

Use the following sequence for tax programming:

SBTL

for Tax 1 or

for Tax 2 ➝

ABCDE ➝

➝

@/TM

➝

SBTL

where A to E represent the following choices

@/TM

➝ Breakpoint ➝

➝

A: Choice of + or - sign

Enter 0 for + or 1 for - .

)

Checking the Machine

Settings

Correction of Entered Number

When you enter an incorrect number, delete it by

To obtain a printout that shows the cash register

settings, turn the mode switch to the Z/PGM

pressing

position and use the following sequence:

(➝

)

SBTL

Correction of the Last Entry

General & Tax Settings

If you make a mistake when making a department

entry, PLU entry, repetitive or multiplication entry,

To see the general and tax settings, turn the mode

discount or premium entry by

switch to the Z/PGM position and press

SBTL

entry, you can correct this by pressing

Taxable status

Dept. code

Correction of Earlier Entries

Sign and unit price

You can correct any incorrect entry made during a

Entry digit limit

transaction if you find it before finalizing the

transaction by pressing

SICS (1) / Normal (0)

For example, to correct

another correct entry has been made, enter the

following:

Taxable status for %

Sign and rate for %

and

Secret code

Miscellaneous settings

Printing format

Void Mode

This function allows you to reverse the entries

Tax table(Tax1)

made in an incorrect receipt. The entries are

subtracted from each totalizer and added to a void

totalizer.

SBTL

To use this function, turn the mode switch to the

Percentage tax rate(Tax2)

VOID position and enter the same details that are

Minimum taxable amount

on the incorrect receipt. The VOID mode

symbol (VD) is printed at the bottom of the receipt.

D D D D D

Clerk code

Date

Time

Receipt number

Void Operation in the X/Flash Mode

PLU Settings

Received-on-account (RA) and paid-out (PO)

To see the PLU settings, turn the mode switch to

entries can be corrected in the X/Flash mode.

the Z/PGM position and press

Void operation for RA (X/Flash mode)

PLU code

VOID

Associated department

Unit price

Void operation for PO (X/Flash mode)

VOID

*If the secret code is programmed, you have to

enter the secret code here and press

before entering the amount and pressing

B, C, D and E: Choice of taxable status

Enter 0000 for non-taxable, 0001 for taxable 1,

0010 for taxable 2, 0100 for taxable 3, 1000 for

taxable 4 or 0011 for taxable 1 and 2.

Initial setting: - (discount), non-taxable ("10000")

Programming the percent rate

Use the following sequence:

Percent rate (0.01% to 99.99%)

➝

(ex. For 10.00% enter

)

Initial setting: 0.00(%)

Printing Format

You can choose either a journal or receipt format and

specify other options for the printing format. Use the

following sequence:

➝

➝ ABCDEFG ➝

(➝

SBTL

A: Printing journal/receipt in the REG mode

Enter 0 for printing or 1 for no printing.

B: Journal or receipt format

Enter 0 for journal format or 1 for receipt format.

(In the receipt format, the paper is fed by a few

lines upon finalization of each transaction. In the

journal format, the paper is wound around the take-

up spool.)

C: Printing date

sample tax table 1.