Aficio 200 Manual
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Aficio 200 Manual

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• Automatic Document Feeder (ADF)
• Internal 1-bin Tray (internal tray 2)
• Memory Card (2MB or 4MB)
• 400 dpi High Resolution Card
• Function Upgrade Card
• Hard Disk (80MB)
• ISDN Unit

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  • Page 1 Available Options • Automatic Document Feeder (ADF) • Internal 1-bin Tray (internal tray 2) • Memory Card (2MB or 4MB) • 400 dpi High Resolution Card • Function Upgrade Card • Hard Disk (80MB) • ISDN Unit...
  • Page 2 Caution CE168X Use of controls, adjustments or performance "The ISDN kit complies with the requirements of procedures other than those specified of Commission Decision 94/797/EC" herein may result in hazardous radiation ex- 94/797/EC: posure. * Comission Decision of 18 November 1994 on a common technical regulation for the Shielded interconnect cables must be em- pan-European integrated service digital...
  • Page 3 NOTICE TO USERS (Great Britain) This model is designed and approved for connection to the following circuits. British Telecom Public Switched Telephone Network Hull Public Switched Telephone Network PABX Extensions Mercury Communications Limited Public Switched Telephone Network. CONNECTION TO THE PSTN OR A PABX EXTENSION If there is a line jack socket already installed, you may connect this model using the line lead supplied.
  • Page 4 11. This apparatus has been approved for the use of the following facilities: Storage of Telephone Number for Retrieval by Predetermined Code Automatic Call Initiation Operation in the Absence of Proceed Indication (Although not Detected) Automatic Dialing Facilities Auto-Calling Facility Loudspeaking Facility Series Connection Facility Automatic Storage of Last Number Dialed...
  • Page 5 SAFETY Important Safety Instructions In addition to the warnings and cautions included in the text of this manual, please read and observe the following safety instructions. 1. Read all of these instructions. 2. Save these instructions for later use. 3. Follow all warnings and cautions marked on the product. 4.
  • Page 6 12.Never push objects of any kind into this product through cabinet slots as they may touch dangerous voltage points or short out parts that could result in a risk of fire or electric shock. Never spill liquid of any kind on the product.
  • Page 7 Grounding Ground the machine and the lightning protection circuit in accordance with regulations. Do not ground to gas or water pipes, or to a telephone ground plug. Proper grounding is to the ground terminal of the power outlet. Be sure that the ground terminal of the power outlet is properly grounded.

  • Page 9: Symbols And Conventions

    SYMBOLS AND CONVENTIONS Conventions IMPORTANT Instructions designed to prevent paper jams, damage to originals, or loss of data. Be sure to read this information. Before operation Tips on what to do before you start. HINT Advice about a particular operation or how to correct a mistake. Restriction Numerical limits, functions that cannot be combined or conditions in which a particular function is disabled.

  • Page 10: Function Map

    FUNCTION MAP...

  • Page 12: Table Of Contents

    TABLE OF CONTENTS SYMBOLS AND CONVENTIONS ..............1 Conventions ..................1 FUNCTION MAP ..................2 Getting Started GUIDE TO COMPONENTS ................ 10 OPERATION PANEL ................... 12 READING THE DISPLAY ................14 USEFUL FUNCTIONS ..................16 Auto Power-On Reception ..............16 Transmission With Image Rotation ............ 17 ACCEPTABLE TYPES OF ORIGINALS ............
  • Page 13 TRANSMISSION FEATURES ................ 58 Stamp ....................58 ID Transmission ................. 59 Receiving a Fax Message IMMEDIATE RECEPTION ................62 MEMORY RECEPTION ................63 Substitute Reception ................64 SELECTING THE RECEPTION MODE ............66 Fax Mode (Auto Reception Mode) ............. 66 Telephone Mode .................
  • Page 14 SENDING AN AUTO DOCUMENT............. 85 BOOK FAX ....................87 CHOOSING THE AREA TO BE SCANNED YOURSELF (IRREGULAR SCAN AREA) ............... 89 TRANSMISSION DEADLINE (TRD) .............91 POLLING TRANSMISSION ................. 93 POLLING RECEPTION ................97 TRANSFER REQUEST ................101 TRANSMISSION OPTIONS ..............105 Communication Information CHECKING AND CANCELING TRANSMISSION FILES......
  • Page 15 Receiving From The Senders To Treat Differently (Special RX Nos.) ..183 Authorized Reception ............... 188 Monitor Volume ................192 RTI/TTI ..................... 193 Registering The Economy Transmission Time .........195 ID Code .................... 196 G3 Analog Line ................. 197 G3 Digital Line .................. 199 G4 Digital Line .................. 200...
  • Page 16 Changeing The User Parameters ............. 203 Printing The User Parameter List ............. 207 Date/Time ..................207 Summer Time ................... 209 Counters................... 209 Paper Feed Selection ............... 209 RDS (Remote Diagnostic System) ........... 209 Entering Text ENTERING AND MODIFYING TEXT............212 Available Characters ................

  • Page 17: Getting Started

    Getting Started...

  • Page 18: Guide To Components

    GUIDE TO COMPONENTS a. ADF /Platen Cover c. Internal 1-bin Tray (internal tray Holds down the original placed on the exposure glass. Usually received fax messages are printed to the Internal Tray 1. ∗ ∗ ∗ ∗ ∗ 1 b. Main Switch Other tray can also be selected for Use to turn the machine on or off.
  • Page 19 h. Line Connectors Exposure Glass ∗ ∗ ∗ ∗ ∗ 1 ∗ ∗ ∗ ∗ ∗ 2 Place the original aligning its upper i. AC Switch left corner with the reference mark Do not touch this switch. It should at the upper left corner of the only be used by a service engineer.

  • Page 20: Operation Panel

    OPERATION PANEL Commu- Receive User Tools nicating File Standard Printer Facsimile Immediate Detail Trans. Error Error Start TX Files Memory Stamp Super Fine Status Manual RX Mode Trans. i. User Function keys a. User Tools Each of these can be programmed for rapid Press to enter User Tools mode.
  • Page 21 Speed Dial Copy Facsimile On Hook Dial Pause/ Redial Tone l. Density key (Contrast key) s. On Hook key Use for making a phone call from the Press this key to adjust the density manually. keypad. You do not have to lift the handset. t.

  • Page 22: Reading The Display

    READING THE DISPLAY The display tells you the machine status and guides you through operations. • Functions that have been selected are shown white on black (e.g. Keys that you can not select are shown with a dashed outline (e.g. •...
  • Page 23 Display During Memory Transmission or Memory Reception: Hint Even when the machine is sending or receiving a fax message from/into memory, you can still scan the next original into memory. ⇒ See “Dual Access” on page 16. Immediate Transmission: Display prompts Depending on the situation, the machine will show various prompts on the display.

  • Page 24: Useful Functions

    USEFUL FUNCTIONS Auto Power-On Reception To save on power costs, turn off the main switch when the machine is not used for long periods of time, such as at night or during holidays. Even if the main switch is turned off, the machine can still send from memory, receive or print fax messages as long as the AC switch is turned on.

  • Page 25: Transmission With Image Rotation

    Entering a Personal Code If Personal Code Access is turned on, the display is shown as opposite: Enter a personal code (4-digit number) using the number keys. Hint If a user enters a personal code that is not registered, the machine returns to step 1. Transmission With Image Rotation For most purposes, set A4/LT originals in the sideways direction (L).

  • Page 26: Acceptable Types Of Originals

    ACCEPTABLE TYPES OF ORIGINALS If you set an original containing wet ink or correcting fluid, the exposure glass will be marked and copies will be affected. To avoid this, make sure your originals are dry. Acceptable Original Sizes Paper Number of Size Name thickness...
  • Page 27 Originals whose sizes are difficult to detect If originals in any of the following conditions are sent, the size is difficult to detect. The receiving machine may not select paper of the correct size. · Originals with indexes, tags, or projecting parts ·...
  • Page 28 If an original larger than the above maximum scanning area, do one of the follow- ing. · Change the user parameter (see page 203) · Specify the irregular scan area (see page 160) The machine detects paper sizes in the following ways:. When you set an original in the ADF, an original wider than about 190 mm is scanned as A4 size wide.

  • Page 29: How To Set An Original

    If the machine cannot detect the original size, the following display is shown: Remove the original and replace it on the exposure glass. Press the Start key to scan the original again. If the machine still cannot detect the original size, the following display is shown: Press the <...
  • Page 30 How to set A4, B4, A3, LT, LG or DLT size originals: Original Exposure glass Hint If you set an A4/LT original using the lengthwise direction(K), it is sent rotated by 90 degrees ⇒ see “Transmission with Image Rotation” on page 17. If you set the original upside down as shown in the diagram, the TTI will appear on the top of the image at the destination ⇒...
  • Page 31 Close the platen cover or ADF. Hint When sending a bound original, the received image may contain some black ar- eas. To reduce this effect, hold down the original to prevent its bound part from rising. Setting an Original in the ADF Multiple page originals can be placed in the ADF.
  • Page 32 “ACCETABLE TYPE OF ORIGINALS” on page 21. Adjust the original guide to match the size of your original. Align the edge of your originals and stack them in the ADF face Hint If you insert the original too far from the ADF, the paper size may not be detected properly.

  • Page 33: Sending A Fax Message

    Sending a Fax Message...

  • Page 34: Overview

    Overview The basic procedure to send a fax message is: 1 Make sure the Fax indicator is lit 2 Set your original 3 Dial the number 4 Press Start The rest of this section describes these steps and the various features that are available in more detail.

  • Page 35: Memory Transmission

    You can store up to 80 standard pages (ITU-T No. 1 chart, Resolution: Standard, photo mode: OFF). Maximum number of Memory Transmission files : 200 Maximum number of destinations per Memory Transmission : 200 Combined total number of destinations that can be stored : 500...
  • Page 36 Make sure that the Memory Commu- Receive User Tools nicating File Standard Printer Facsimile Immediate Transmission indicator is lit. Detail Trans. Error Error TX Files Memory Start Super Fine Stamp Manual RX Mode Status Trans. If it isn’t, press the Transmis- sion Mode key.
  • Page 37 Hint When dialing with the number keys or using Chain Dial (page 49), you can select the G3 or G4 before pressing [Add] in step 4. Cross-reference “Dialing” ⇒ See page 45. “Facsimile User Tools” ⇒ See page 135. Press the Start key. The machine starts scanning the original.
  • Page 38 Canceling a Memory Transmission To cancel a Memory Transmission before it is sent (before pressing the Start key), press the Clear Modes/Energy Saver key. To cancel a Memory Transmission while the original is being stored in memory (after pressing the Start key), press the Clear/Stop key. The machine stops storing the original.
  • Page 39 Automatic Redial If a fax message could not be transmitted because the line was busy or an error occured during transmission, redialing is done 4 times at 5 minutes intervals (these figures vary according to which country you are in). If redialing fails after four redials, the machine cancels the transmission and prints the Transmission Result Report (see page 33) or the Communi- cation Failure Report (see page 33).
  • Page 40 ECM (Error Correction Mode) This feature automatically resends data that wasn’t transmitted success- fully using a system that complies with international standards. ECM requires that the destination machine has the same feature. Hint By default ECM is on. You can change this with the User Parameters (see page 203).
  • Page 41 Memory Storage Report This report is printed after storing an original in memory. It helps you review the contents and the destinations of stored originals. Even if the machine is set up not to print this report, if an original could not be stored this report is printed.

  • Page 42: Immediate Transmission

    IMMEDIATE TRANSMISSION After you press the Start key, the number is dialed straight away. Each page is transmitted as soon as it has been scanned. The next page is not scanned in while the current page is being transmitted. Immediate Transmission is useful if you want immediate confirmation that the message is being sent to the correct destination (just check the other terminal’s RTI or CSI during transmission).
  • Page 43 Dial. If you make a mistake, press the Clear key and re-enter the cor- rect number. Hint If you are dialing with the number keys or by Chain Dial (see page 49), you can select G3 or G4 (communication mode). Cross-reference “Dialing”...
  • Page 44 Canceling an Immediate Transmission • If you haven’t pressed the Start key yet, press the Clear Modes/En- ergy Saver key. If you have set the original, removing it will also cancel Immediate Transmission. • If you have pressed the Start key and the machine is dialing or transmit- ting, press the Clear/Stop key and remove the original.

  • Page 45: On-Hook Dial (Not Available In Some Countries)

    On-hook Dial (not available in some countries) This is just like using the external handset, except you do not have to pick up the handset before dialing. Just press the On Hook Dial key and dial the number. If you hear a voice, you can pick up the handset and speak with the other party.

  • Page 46: Manual Dial (External Handset Option Required)

    After transmission the machine will return to standby mode. Manual Dial (external handset required) Pick up the handset or an externally connected telephone handset and dial. When the line is connected and you hear a high-pitched tone, press the Start key to send your fax message.

  • Page 47: Scan Settings

    By default, the resolution returns to the default after every transmission. You change this with the User Parameters (see page 203) so that the current resolution is maintained. Standard (8 × 3.85 lines/mm, 200 × 100dpi) Select for originals containing normal sized characters (e.g. handwriting or typewritter7).

  • Page 48: Original Type

    Super Fine (16 × 15.4 lines/mm, 400 × 400dpi) The High Resolution Card option is required for this mode. Select for originals with very fine details or when you require the best pos- sible image clarity. This resolution is eight times as fine as Standard. Commu- Receive Press the Resolution key to...

  • Page 49: Image Density (Contrast)

    Photo Photo is selected when the LOWER Original indicator ( ) is lit. Select Photo to send an original containing a halftone image such as a photograph or a color original. Press the Original Type ) key until the indicator matching the type you require is lit.

  • Page 50: Mixing Scan Settings In A Multiple Page Original

    Mixing Scan Settings in a Multiple Page Original When sending an original consisting of several pages, you can select differ- ent Image Density, Resolution and Original Types for each page. Set your original, select the scan settings for the first page, dial and press Start as you would normally.

  • Page 51: Changing Line Type (Optional Isdn Unit Required)

    CHANGING LINE TYPE (OPTIONAL ISDN UNIT REQUIRED) This machine comes with a single Analog (PSTN) line connection for G3 communication as standard. If you install the ISDN Unit option, an extra Digi- tal (ISDN) line connection for either G3 or G4 communication becomes avail- able.
  • Page 52 Which line is used for G3 transmissions? • ISDN lines can be used for G3 communication as well as G4 communi- cations, so this machine is set by default to use the ISDN line for both G3 and G4 transmissions. If you wish to use the Analog (PSTN) line for G3 transmissions, contact your service representative.

  • Page 53: Dialing

    DIALING Overview There are three main ways to dial a number: Number keys: Enter the number directly Quick Dial: Dial a stored number with a single key press Speed Dial: Dial a stored number by entering a 2-digit or 3-digit (Optional Function Upgrade card required) code This section covers these features and others in more detail.
  • Page 54 Restrictions when dialing with the number keys Maximum length of a fax number: 254 digits. Fax numbers entered with the number keys are stored in internal memory (sepa- rate from memory for storing original data). Excluding Speed Dials and Quick Dials, Dials by the ten keypad the combined total of the following three types of destinations cannot exceed 99: •...
  • Page 55 Pause Press the Pause/Redial key when dialing or storing a number to insert about a two-second pause. Restriction A pause cannot be inserted before the first digit of a fax number. Hint A pause is shown as a “−” on the display. You can insert a pause in numbers stored in Quick Dials and Speed Dials.
  • Page 56 Subaddress (ISDN option required) ISDN allows two or more terminals (such as a facsimile and digital telephone) to be connected to a single line. These terminals are identified by their subaddress numbers. If the terminals connected to the line at a destination are assigned subaddresses, dialing a subaddress allows you to direct your fax message to a particular terminal at the destination.
  • Page 57 Enter the destination subaddress with the number keys. Press the Start key. Chain Dial This allows you to compose a telephone number from various parts, some of which may be stored in Quick Dials or Speed Dials and some of which may be input using the number keys.

  • Page 58: Quick Dial

    Quick Dial When you have stored a destination’s number in a Quick Dial key, you can dial the number by just pressing that key. Additionally, you can store a name that will appear on the display whenever you press the Quick Dial. Cross-reference “Dialing”...

  • Page 59: Speed Dial

    Speed Dial If you store a number in a Speed Dial, when you want to dial it just press the Speed Dial key followed by a 2 or 3 digit code. For more information on storing numebrs see page 149. Hint Codes from 00 to 99 can be specified.
  • Page 60 Hint If you make a mistake, press the Clear/Stop key and try again. If you wish to dial another destination, press [Add] and dial another fax number. Press the Start key. Telephone directory This feature lets you find a stored Speed Dial quickly by just entering a single letter, e.g.
  • Page 61 Press [Tel. Dir.]. Press the Quick Dial key corre- sponding to the search letter (A to Z). The names or fax numbers reg- istered in Speed Dials are shown in numerical order on the display. Enter the two-digit code (00 to 99) or three-digit code (000 to 999) for the destination with the number keys.

  • Page 62: Groups

    Hint Up to 9 groups can be programmed. Up to 200 destinations can be included in a Group. If a Quick Dial or Speed Dial is registered in two Groups, it takes up the space of one destinations. A Transfer Station can also be included in a Group. However, a Group containing a Transfer Station cannot be used for normal transmission.

  • Page 63: Optional Group Dial (Function Upgrade Card Required)

    “Registering an Optional Group” ⇒ See page 145. Hint Up to 200 destinations can be included in a Group. If a Quick Dial or Speed Dial is registered in two Groups, it takes up the space of one destinations. A Transfer Station can also be included in a Group. However, a Group containing a Transfer Station cannot be used for normal transmission.

  • Page 64: Redial

    Place an original and select any scan settings you require. Press the user function key (F1 Facsimile Printer Error Error TX Files Start through F4) in which the op- Stamp Status Manual RX Mode tional Group Dial function is reg- istered.
  • Page 65 A list of previously dialed num- bers will flash up. If you cannot see the number you need use the [↑Prev] and [↓Next] keys to scroll through them. Then enter the code for the number you wish to redial, e.g. “01”. Restrictions The following kinds of destinations are not memorized: •...

  • Page 66: Transmission Features

    TRANSMISSION FEATURES Stamp When sending a fax message using the ADF, the machine can stamp a circle mark at the bottom of the original. This stamp indicates that the original has been successfully stored in memory for Memory Transmission, or that it has been successfully sent for Immediate Transmission.

  • Page 67: Id Transmission

    ID Transmission This feature allows you to restrict transmission of messages only to machines of same make, and only to machines that have the same Polling ID regis- tered. With the transmission options, you can switch ID transmission on and off for each separate transmission.

  • Page 69: Receiving A Fax Message

    Receiving a Fax Message...

  • Page 70: Immediate Reception

    Overview Your machine receives fax messages in two ways: Immediate Reception Memory Reception Usually, machine automatically chooses the method depending on the situa- tion. However, Memory Reception may be turned off (see "User Parameters” page 203). IMMEDIATE RECEPTION Each page of a received fax message is printed as soon as it is received. This method is used for standard fax messages.

  • Page 71: Memory Reception

    MEMORY RECEPTION The machine waits until all pages of the message have been received into memory before printing the message. This method is used with the following features: • Two in one (see page 72) • Multi-copy when set to multiple copies (see page 71) •...

  • Page 72: Substitute Reception

    Substitute Reception If any of the following conditions are met, this machine automatically switches to Memory Reception mode and stores messages in memory instead of print- ing them. This reception mode, in which a received fax message is stored in memory unprinted, is called Substitute Reception.
  • Page 73 When RTI or CSI is received The machine switches to Substitute Reception only when the sender has programmed their RTI or CSI. If the power is switched off for more than an hour, all the messages received into memory are deleted. In such a case, the Power Failure Report or the Journal can be used to identify which messages are lost and ask the senders to re-send them.

  • Page 74: Selecting The Reception Mode

    SELECTING THE RECEPTION MODE There are two ways you can set up your machine to handle incoming calls: Fax mode Telephone mode (handset option or external telephone required) The default setting is Fax mode. You can change to Telephone mode with the User Tools (see page 135).

  • Page 75: Reception Functions

    If the Requesting Party specifies a Group for the End Receivers and the total number of End Receivers exceeds 200, the Transfer Station cannot transfer the message and sends a Transfer Result Report to the Requesting Party.

  • Page 76: Id Reception

    Multi-step Transfer (Memory Card or Hard Disk option required) The principles of Transfer Stations can be used to build up a multi-step facsimile network where messages are passed through several Transfer Stations. By pro- gramming the end receivers in a Transfer Station Group, you can enable this machine to transfer messages onto other transfer stations.

  • Page 77: Printing Functions

    PRINTING FUNCTIONS Print Completion Beep By default, this machine beeps to let you know when a recieved message has been printed. Hint You can alter the volume of the beep or turn it off completely (set the volume to 0). See “Volume Control”...

  • Page 78: Center Mark

    Center Mark By default, marks are printed halfway the left side and at the top center of each page received. This makes it easy for you to position the hole puncher correctly when you file received messages. Restrictions The center mark may deviate a little from the exact center of the edge. Hint This feature can turned off.

  • Page 79: Multi-Copy Reception (Memory Card Or Hard Disk Option Required)

    Multi-copy Reception (Memory Card Or Hard Disk Option Required) If you switch this feature on, more than one copy of each incoming fax message can be printed. You can also choose to have multiple copies made of messages from particular senders (see page 166 and 183).

  • Page 80: Image Rotation

    Image Rotation If you have installed the paper in the cassette sideways, incoming fax mes- sages will be rotated automatically to fit on the paper. your machine Restrictions You can specify received messages to be printed from the paper feed tray (see pages 203).

  • Page 81: Page Separation And Length Reduction (Not Available In Some Countries)

    Page Separation and Length Reduction (not available in some countries) When the size of a received message is longer than the paper loaded in the machine, each page of the message can be split and printed on several sheets or can be reduced and printed on a single sheet. For example, when A4 L paper is loaded, this feature splits the received message if the excess length is about 20 mm or more, and reduces it if the excess length is within about 20 ∗...

  • Page 82: Page Reduction

    Page Reduction If you have switched this feature on and you receive a message that is longer than the paper in the cassette, usualy the machine prints it on two pages. In this feature the machine reduces the width and length of the received image so that it will fit on one page.

  • Page 83: When There Is No Paper Of The Correct Size

    When There Is No Paper Of The Correct Size If there is no paper in your machine that matches the size of a received message, the machine will choose a paper size based upon the paper you have available. For example, if your machine has B4 L and A5 K installed and you receive an A4 L size message, check the A4 column of the table below.
  • Page 84 • If only B5 L is loaded and you receive an A3L message, the received message is stored in memory and will not be printed. • KK and LL indicate that the message is split over two pages of paper with the orientation and size shown. •...

  • Page 85: Advanced Transmission Features

    Advanced Transmission Features...

  • Page 86: Send Later

    Overview This feature describes various options that you can choose when sending a fax message. The selections you make will only apply to the current fax mes- sage. SEND LATER Choose the Send Later feature if you want your fax message sent at a time anywhere up to 23 hours 59 minutes later in the future.
  • Page 87 Enter the “Send Later” function number with number keys. Enter the time with the number keys, or press [Economy TX]. Press [AM ↔ PM] to switch be- tween AM and PM. Depending on your area, some ma- chines may use the 24 hour clock and you do not have to press [AM ↔...

  • Page 88: Confidential Transmission

    CONFIDENTIAL TRANSMISSION If you do not want your message to be picked up casually at the other end, use this feature. The message will be stored in memory at the other end and will not be printed until an ID is entered. The destination machine must be of the same make and have the Confidential Reception feature The destination machine must have enough memory available...
  • Page 89 Place an original and select any scan settings you require. Press [Mode]. The Transmission Mode menu appears. Enter the “Confidential TX” function number with the num- ber keys. Depending on the Confidential Transmission type, use one of the following procedures: Default ID 1 Press the <...
  • Page 90 Override ID 1 Press the < or > keys to turn Overide ID on. 2 Enter the Confidential ID (4-digit number) with the number keys and press [OK]. The Transmission Mode menu is shown again. A check mark is added to Confidential TX. Hint To Cancel the Confidential Transmission, press [Cancel].

  • Page 91: Personal Code Transmission

    PERSONAL CODE TRANSMISSION Personal Codes allow you to keep track of machine usage (for example, for billing purposes). If everybody uses a Personal Code when they use the fax machine, the codes or the names programmed for the codes will be printed in the Journal (see page 123) and other reports.
  • Page 92 Press [OK]. The Transmission Mode menu is shown again. A check mark is added to “Personal Code”. Press [Exit]. The initial display is shown. Hint “Pers. Code XXXX” is shown on the display. If you set up another advanced transmission function (except Polling Reception), “Other ” is displayed. Dial and press the Start key.

  • Page 93: Sending An Auto Document

    SENDING AN AUTO DOCUMENT If you often have to send a particular page to people (e.g. a map, a standard attachment or a set of instructions), store it as an Auto Document in a Quick Dial key. Then, when you need to send that page to somebody, you just press the Quick Dial that you stored it in instead of having to scan the whole page in again.
  • Page 94 Enter the number of the Auto Document you want to send with the number keys. Hint If the list does not contain the Auto Document you want to send, press [Prev.] or [Next]. If you make a mistake, press the Clear/Stop key and try again. To cancel the Auto Document, press [Cancel].

  • Page 95: Book Fax

    BOOK FAX Use to send book originals from the exposure glass. Pages are scanned in the order shown below. Note that depending on the paper sizes available on the destination ma- chine, the message may be reduced when printed. Exposure glass Place an original on the expo- sure glass and select any scan settings you require.
  • Page 96 Press [VPages] to toggle be- tween from page 1 to from page 2 (see middle right corner of the display). Hint Select “From Page 1” to send a book original from the first page. Select “From Page 2” if you want to send a cover letter as the first page. Press [OK].

  • Page 97: Choosing The Area To Be Scanned Yourself (Irregular Scan Area)

    CHOOSING THE AREA TO BE SCANNED YOURSELF (IRREGULAR SCAN AREA) Usually the machine automatically detects the size of an original when it is scanned. However, you may wish to override this and choose the area to be scanned yourself. You can either choose one of the standard paper sizes (A4KL, B4L, A3L, 8½...
  • Page 98 Hint To see what paper sizes have been programmed, press [Status]. To cancel the Irregular Scan area setting, press [Cancel]. The Transmission Mode menu is shown. Press [OK]. The Transmission Mode menu is shown again. A check mark is added to Irregular Scan Area. Press [Exit].

  • Page 99: Transmission Deadline (Trd)

    TRANSMISSION DEADLINE (TRD) If you have to send a message before a certain time, specify the deadline for transmission. When it cannot be sent because the line is busy, for example, the machine redials at intervals of five minutes any number of times until the deadline passes.
  • Page 100 Enter the deadline with the num- ber keys. Press [AM ↔ PM] to toggle between AM and PM. Depending on the area, some ma- chines may use the 24 hour clock and you do not have to press [AM ↔ PM]. For example, to enter 6PM, enter 18:00.

  • Page 101: Polling Transmission

    Free Polling and ID Polling Transmission allow only one file to be stored in memory. Personal ID Polling Transmission allows a file to be stored in memory for each ID; a total of up to 200 files for varying ID’s can be stored. Before using “Default ID Polling Transmission” and “Overide ID Polling Transmis- sion”...
  • Page 102 Hint The communication fee is charged to the receiver. Place an original and select any scan settings you require. Press [Mode]. The Transmission Mode menu appears. Enter the “Polling TX” function number with the number keys. Depending on the Polling Trans- mission type, use one of the fol- lowing procedures: Free Polling Transmission...
  • Page 103 Default ID Polling Transmission 1 Press the < or > key to select “Default ID” and press [OK]. 2 Press [ V File] and specify whether to save the stored origi- nal or not. Each time you press the key, the text at the middle right corner of the display toggles between “Save”...
  • Page 104 Press [OK]. The Transmission Mode menu is shown. A check mark is added to Polling Transmission. Hint To cancel the Polling Transmission, press [Cancel]. The Transmission Mode menu is shown. Press [Exit]. The initial display is shown. Hint “Polling TX” is displayed. If you set up other advanced transmission function (except Polling Reception), “Other”...

  • Page 105: Polling Reception

    POLLING RECEPTION Use this function if you want to poll a message from another terminal. Fur- thermore, you can poll documents from many terminals with only one opera- tion (use Groups and Keystroke programs to fully exploit this feature). There are two types of polling reception: Default ID and Override ID. Receiver (This machine) Sender...
  • Page 106 Press [Mode]. The Transmission Mode menu appears. Enter the “Polling RX” function number with the number keys. Hint If the appropriate display is not shown, press [↑Prev.] or [↓Next]. Depending which method you are using, choose one of the following procedures: Default ID Polling Reception 1 Press the <...
  • Page 107 Press [OK]. The Transmission Mode menu is shown. A check mark is added to Polling Reception. Hint To cancel Polling Reception, press [Cancel]. The Transmission Mode menu is shown. Press [Exit]. The initial display is shown. Hint “Polling RX” is displayed. Dial and press the Start key.
  • Page 108 Polling Reserve Report This report is printed after Polling Reception has been set up. Hint User Parameters (see page 203) can be used to switch this report on or off. The default setting is off. Polling Result Report This report is printed after a Polling Reception has been completed and shows the result of the Polling Reception.

  • Page 109: Transfer Request

    TRANSFER REQUEST Transfer Stations allow you to expand the standard features of your fax ma- chine to set up complex networks. The following terminology is used in this section. Requesting Party The machine where the message originates from, i.e. the machine making a Transfer Request (in this section, this machine).
  • Page 110 Set an original and select any scan settings you require. Press [Mode]. The Transmission Mode menu appears. Enter the “Transfer Request” function number with the num- ber keys. Hint If the appropriate display is not shown, press [↑Prev.] or [↓Next]. Enter one or more Transfer Sta- tions and press [Rcv.
  • Page 111 Hint You cannot enter the numbers of the End Receivers directly. The numbers must be stored in Quick Dials, Speed Dials or Groups in the Transfer Station(s). To specify an End Receiver, use the special format described on page 104. Press [Add RcvStn] if you wish enter more End Receivers.
  • Page 112 Specifying an End Receiver When you make a Transfer Request, you must specify the final destinations (End Receivers) for your message. You cannot enter the numbers of the End Receivers directly. Instead, enter a simple code that describes where the numbers are stored in the Transfer Station (in Quick Dials, Speed Dials or Groups).

  • Page 113: Transmission Options

    TRANSMISSION OPTIONS You can turn them on and off for any particular transmission by following the procedure at the end of this section. In addition, if you frequently use a certain configuration of options, you can change the default home position (on or off) of each option with the User Parameters (see page 203).
  • Page 114 IMPORTANT If you turn this feature off, the scale of the original is maintained and some parts of the image may be lost when printed at the other end. Hint You can switch this feature on and off with USer parameters (see page 203). The default setting is on.
  • Page 115 Press the < or > key to switch TTI Print on or off. Hint The default setting is on. If you want to set another op- tion, press [↓Next]. Hint To quit, go to step 12. Press the < or > key to switch Label Insertion on or off.
  • Page 116 When you want to set another option, press [↑Prev.]. Hint To finish option setting, go to step 12. Press the < or > key to switch closed network on or off. If you want to set another op- tion, press [↑Prev.]. Hint To finish option setting, go to step 12 Press [OK].

  • Page 117: Communication Information

    Communication Information...

  • Page 118: Checking And Canceling Transmission Files

    CHECKING AND CANCELING TRANSMISSION FILES Transmission files are originals that have been stored in memory and are awaiting transmission. The features that produce transmission files are Memory Transmission, Confidential Transmission, Transfer Request, Polling Recep- tion and Polling Transmission. These features are described in detail else- where in this manual.

  • Page 119: Printing A File

    Press [Yes]. The file is erased. Press [Exit]. Hint To delete another file, repeat steps 3 and 4. Press [Exit]. The initial display is shown. Printing a File Press [Info.]. The Information menu is shown. Enter the “Check/Cancel TX Files” function number with the number keys.

  • Page 120: Checking And Editing A File

    Press [Exit]. The Information menu is shown again. Press [Exit]. The initial display is shown. Checking and Editing a File Use this procedure to check or edit destination(s), check options selected or alter the transmission time. Press [Info.]. The Information menu is shown. Enter the “Check/Cancel TX Files”...
  • Page 121 Checking Destinations (Destination List) 1 Enter the “Destination List” func- tion number with the number keys. The total number of destinations and the fax number or each destination’s name is shown. Hint To see hidden destinations, press [↑Prev.] or [↓Next]. Changing the Transmission Time 1 Enter the “Change Start Time”...
  • Page 122 Re-sending a File If you select the failed transmission files, you can resend it. This feature allows you to transmit a fax message again: You can choose to have files that were not transmitted sucessfully stored in memory. These files will be kept for either up to 24 or 72 hours depending on how you program this feature ⇒...
  • Page 123 Hint To cancel a destination, press the < or > key until the destination you want to cancel is shown and press the Clear/Stop key. To add a destination, press [Add] and enter the fax number with the number keys. Destinations can be specified only by using the number keys.

  • Page 124: Printing A List Of Files In Memory (Print Tx File List)

    PRINTING A LIST OF FILES IN MEMORY (PRINT TX FILE LIST) Print this list if you wish to find out which files are stored in memory and what their file numbers are. Knowing the file number can be useful (e.g. when eras- ing files).

  • Page 125: Checking The Transmission Result (Tx File Status)

    CHECKING THE TRANSMISSION RESULT (TX FILE STATUS) If you wish to find out whether a file was sent successfully, you don’t have to always print the Journal. With this function you can browse through the last 50 completed transmissions on the display. The maximum transmission re- sult you can see on the display is 50.

  • Page 126: Checking The Reception Result (Rx File Status)

    CHECKING THE RECEPTION RESULT (RX FILE STATUS) Use this function to check on the last 50 messages received without having to print a list. You can browse through the received messages on the display. The maximum reception result you can see on the display is 50. Restriction Only the last 50 messages are displayed.

  • Page 127: Printing A Confidential Message (Memory Card Or Hard Disk Required)

    PRINTING A CONFIDENTIAL MESSAGE (Memory Card or Hard Disk Required) This feature is designed to prevent messages being picked up casually by anyone when they are received at the other end. If someone sends you a message using Confidential Transmission, it is stored in memory and not automatically printed.
  • Page 128 Press the Start key. The received messages are printed. When printing has fin- ished, the Information menu is shown. Hint If no Confidential Messages have been received, the message “No reception file(s) exists.” is shown. Press [OK]. If the Confidential IDs do not match, the message “No file(s) exist for this Confi- dential ID.”...

  • Page 129: Printing A File Received With Memory Lock (Memory Card Or Hard Disk Option Required)

    PRINTING A FILE RECEIVED WITH MEMORY LOCK (Memory Card or Hard Disk Option Required) This is a security feature designed to prevent unauthorized users from read- ing your messages. If Memory Lock is switched on, ALL received messages are stored in memory and are not automatically printed.
  • Page 130 Enter the Memory Lock ID (4- digit number). Press the Start key. The received messages are printed. When the printing is completed, the Information menu is shown. Hint If no messages have been received, while Memory Lock is switched on. The message “No reception file(s) exists.”...

  • Page 131: Printing The Journal

    PRINTING THE JOURNAL The Journal contains information about the last 49 communications made by your machine. It is printed automatically after every 50 communications (re- ceptions + transmissions). You can also print a copy of the Journal at any time by following the procedure below.
  • Page 132 Hint Select “File No.” to enter a 4-digit file number with the number keys. Select “Pers. Code” to enter a Personal Code (4-digit number) with the number keys. Press [Cancel] to return to the Information menu. Press the Start key. The Journal is printed.

  • Page 133: Displaying The Memory Status

    DISPLAYING THE MEMORY STATUS Use this function to display a summary of current memory usage. Items shown are the percentage of free memory space, the number of received confiden- tial messages, the number of files to be sent, and the number of received messages to be printed.

  • Page 135: Troubleshooting

    Troubleshooting...

  • Page 136: Error Messages And Their Meanings

    ERROR MESSAGES AND THEIR MEANINGS If there is an error, one of the following messages may appear on the display. It might just flash up briefly, so if you are watching for errors, stay by the machine and check the display. Message Problem and Solution Clean Misfeed(s)
  • Page 137 Message Problem and Solution CAUTION! Adding Function The Function Upgrade Card has been installed. Upgrade Card causes data If you do not want data erased, turn off the main loss. Turn off AC switch and switch and the AC switch before you remove remove it to avoid loss.

  • Page 138: Solving Problems

    SOLVING PROBLEMS This table lists some common problems and their solutions. Problem Solution Refer to • Adjust the scan density. Fax back ground appears Page 39 dirty at receivers. − • The ADF or exposure glass is Image sent or printed con- tains spots.

  • Page 139: Indicators

    INDICATORS When the Receive File Indicator is Lit or Flashing If the Receive File indicator is blinking , a message has been received and stored in memory with Memory Lock. To print the message out, see page xx. If lit , a message has been received but could not be printed for some reason. The message was stored in memory with Substitute Reception.

  • Page 140: When The I (Confidential Reception) Indicator Is Lit

    i (Confidential Reception) Indicator is Lit When the i If this indicator is lit, a message has been received into memory with Confi- dential Reception. To print it out, see page 119. When the Fax Error Indicator is Lit If this indicator is lit, refer to the table below and take the appropriate action. Problem Solution Paper has run out...

  • Page 141: When An Error Report Is Printed

    WHEN AN ERROR REPORT IS PRINTED An error report is printed when a message could not be successfully sent or received. Possible causes include a problem with your machine or the re- ceiver’s, noise on the telephone line etc. If an error occurs during transmis- sion, re-send the original.

  • Page 143: User Tools

    User Tools...

  • Page 144: Accessing The User Tools

    ACCESSING THE USER TOOLS The User Tools allow you to program the machine with your identification, store frequently used numbers and settings, and customize the default set- tings to match your needs. So you can find the User Tool you want quickly and easily, they are grouped by function: Register/Delete Use to program or delete: Quick Dials, Groups, Optional Groups,...
  • Page 145 Hint If the standby display is not shown, press the Facsimile key. Press the User Tool key. Press [Fax]. The Facsimile User Tool main menu appears. Cross-reference For how to use the System User Tools, see “General Reference”. Enter the number that matches the category you require.

  • Page 146: Register/Delete Menu

    REGISTER/DELETE MENU Registering Quick Dials To save time, program a fax number that you use often into a Quick Dial key. Then, whenever you are sending a message to that location, just press that Quick Dial key to dial. Use the following steps to program a new Quick Dial or to edit or overwrite existing Quick Dials.
  • Page 147 5 Enter a fax number using the Number keys. Hint If you make a mistake, press the Clear/Stop key and try again. If a fax number is already registered in this Quick Dial key, the number and com- munication type are shown on the display. If you wish to change the fax number, press the Clear/Stop key and enter another number.

  • Page 148: Deleting Quick Dials

    Quick Dial List Printing the Quick Dial list allows you to check destinations registered in Quick Dial keys. To print this list, see page 164. Deleting Quick Dials This procedure describes how to find a programmed Quick Dial and delete it. Restrictions When a Quick Dial key is being used for a standby Memory Transmission, the message “This destination is in use for standby transmission file.

  • Page 149: Registering Groups

    The maximum number of Groups you can register is 9. The maximum number of destination you can register in a Group is 200. This 200 can be composed of up to 56 Quick Dial numbers, 99 Speed Dial numbers and 100 numbers entered directly with the Number keys.
  • Page 150 When a registered group is being used for a standby Memory Transmission, the message “This destination is in use for standby transmission file. Please modify/ delete after transmission” is shown and you cannot change destinations for this Group. 1 Follow steps shown in “Accessing the User Tools”...
  • Page 151 6 Repeat step 5 for all the destinations you want registered in the Group. 7 Press [Name]. 8 Enter the Group name. Cross-reference “Entering Text” ⇒ See page 211. Hint If the Group name is already registered, it is shown on the display. If you wish to change the Group name, press the Clear/Stop key and enter another name.

  • Page 152: Deleting Groups

    Deleting Groups This function deletes all destinations registered in a Group. Restrictions When a registered Group is being used for a Memory Transmission on standby, the message “This destination is in use for standby transmission file. Please modify/delete after transmission” is displayed and you cannot delete destinations for this Group. 1 Follow steps shown in “Accessing the User Tools”...

  • Page 153: Registering Optional Groups (Function Upgrade Card Option Rrequired)

    Before you can use this feature you must program a User Function Key with the Optional Group function (see page 167). The maximum number of destinations you can register in Groups is 200; 56 in quick dial keys, 100 speed dials, and 99 numbers entered directory with the Number keys.
  • Page 154 1 Follow steps shown in “Accessing the User Tools” (page 136). 2 Enter the function number for “Register/Delete” using the Number keys. 3 Enter the function number for “Reg. Opt. G.Dial” using the Num- ber keys. 4 Enter the Optional Group number (10 to 30) you want to register us- ing the Number keys.
  • Page 155 7 Press [Name]. 8 Enter the name. Cross-reference “Entering Text” ⇒ See page 211. Hint If a Group name is already registered, it is shown on the display. If you want to change the name, press the Clear/Stop key and enter another name. 9 Press [OK].

  • Page 156: Deleting Optional Groups

    Deleting Optional Groups This function deletes all destinations registered in an Optional Group. Restrictions If a registered Optional Group is being used for a standby Memory Transmission, the message “This destination is in use for a standby transmission file. Pease modify/delete after transmission”...

  • Page 157: Registering Speed Dials

    6 Press [Yes] to delete the Optional Group. Hint If you press [No], the Optional Group is not deleted and the display shown in step 4 appears again. 7 Press the User Tool key. Registering Speed Dials If you register a destination in a Speed Dial, you can dial that number by just pressing the Speed Dial key followed by a two or three digit code.
  • Page 158 4 Enter the Speed Dial code you want to register using the Num- ber keys. Hint If you make a mistake, press the Clear Stop key and enter the correct number. You can press [Status] to see which Speed Dials are programmed. 5 Enter a fax number using the Number keys, and select the com- munication type.

  • Page 159: Deleting Speed Dials

    a Enter a search letter (A to Z) for the Telephone Directory. Cross-reference “Entering Text” ⇒ See page 211. b Press [OK]. The search letter you entered is shown. c Press [OK]. The fax number, destination name, and search letter are reg- istered.

  • Page 160: Storing Keystroke Programs

    The following procedure can be used to program a new Keystroke Program or overwrite an old one. You can register the following items in Keystroke Programs: • Memory Transmission, Immediate Transmission, destinations (up to 200 numbers), Resolution, Original Type, G3 or G4 communication mode, Stamp, Send Later, Confidential Transmission, Personal Code trans-...
  • Page 161 IMPORTANT We recommend that you print the Keystroke Program list and keep it when you register or change a function. ⇒ See page 164. Restrictions The maximum number of programs you can register is 56. You cannot register a program in a Quick Dial key used for another function. When a registered program key is being used for a Memory Transmission on standby, the message “This destination is in use for standby transmission file.
  • Page 162 6 Carry out the sequence of opera- tions you wish to store in this pro- gram, then press the OK key you selected in step 4. Hint If you press the Clear Modes/Energy Saver key, the display returns to the steps before keystroke programming.

  • Page 163: Deleting A Keystroke Program

    b Press [OK]. c Press [OK]. The screen shown in step 4 appears again. d Press the User Tool key. Keystroke program list The Keystroke Program list allows you to print and check functions registered in keystroke programs. To print this list, follow the steps shown in “Reports/ Lists”...
  • Page 164 1 Follow steps shown in “Accessing the User Tools” (page 136). 2 Enter the function number for “Register/Delete” using the Number keys. 3 Enter the number of the “Delete Program” using the Number keys. 4 Press the Quick Dial containing the program you wish to delete.

  • Page 165: Registering Auto Documents

    Registering Auto Documents If you find that you often have to send a particular page to people (for ex- ample a map, a standard attachment, or a set of instructions), store that page in memory as an Auto Document. This saves re-scanning the original every time you wish to send it. Use these steps to program a new Auto Document or overwrite an existing one.
  • Page 166 4 Enter the number of the Auto Document you want to register using the Number keys. Hint If you make a mistake with the first digit, press the Clear/Stop key and enter the correct number. If you make a mistake for and digit, press Cancel key and enter the correct number.

  • Page 167: Deleting An Auto Document

    a Set your original and press the Start key. The machine starts scanning the original. b When the original is scanned completely, press [OK]. The Auto Document is stored. The display shown in step 4 appears again. c Press the User Tool key. Auto Document list The Auto Document list allows you to print and check stored Auto Document names.

  • Page 168: Registering Irregular Area

    For the vertical length (width), select “Auto,” “A4 (210 mm),” “B4 (257 mm),” “A3 (297 mm),” “8 1/2 inch,” or “11 inch.” For the horizontal length, specify from 128 to 1,200 mm or from 5.5 to 47 inches. You cannot set a length less than 128 mm or longer than 1,200 mm.
  • Page 169 1 Follow steps shown in “Accessing the User Tools” (page 136). 2 Enter the function number for “Register/Delete” using the Number keys. 3 Enter the function for “Reg. Irreg. Area” using the Number keys. 4 Press [Area 1] or [Area 2]. Hint If a size is already registered, it is shown on the display.

  • Page 170: Deleting An Irregular Area

    7 Press [Horiz.]. 8 Enter a length using the Number keys and press [OK]. The specified size is shown on the display. Hint Each time you press [mm inch], the units change between “inch” and “mm” alternately. If you enter a length and change the unit by pressing [mm inch], the length is converted automatically according to the unit (fractions are rounded off).
  • Page 171 4 Press [Area 1] or [Area 2]. Hint If you make a mistake, press [No] and choose a correct one. 5 Press [Yes]. The Irregular Area is deleted. Hint If you press [No], the Irregular Area is not deleted and the display shown in step 4 appears again.

  • Page 172: Reports/Lists

    REPORTS/LISTS This function allows you to print the following reports and lists manually. Se- lect a report or list as needed. • Journal See page 123. • Quick Dial list See page 140. • Group Dial list See page 143. •...

  • Page 173: Initial Setup Tx

    INITIAL SETUP TX When you turn on the machine or return to Copy mode, the machine returns to the default settings. You can change these settings so that the machine starts with your most frequently used features selected. This procedure can be used to change the default settings of the Transmis- sion mode (Memory/Immediate Transmission) and scanning conditions (Reso- lution, Original Type, Image Density, and Auto Image Density).

  • Page 174: Initial Setup Rx

    INITIAL SETUP RX The Initial Setup Reception function allows you to turn the following reception functions. • Reception Mode See page 66. • Checkered Mark See page 69. • Center Mark See page 70. • Print RX Time See page 70. •...

  • Page 175: Assigning User Function Keys

    ASSIGNING USER FUNCTION KEYS Each of these keys (F1-F4) can be programmed with a function that you use frequently. When you wish to use that function, instead of having to search through several menus to find it, just press the appropriate User Function key. This procedure can be used to edit, delete or change the contents of the User Function keys.
  • Page 176 Hint To see a function number not displayed on the display, press [↑Prev.] or [↓Next]. If you wish to store more functions, repeat steps 3 and 4 for other keys. If you press [Cancel], the function is not stored and the display shown in step 3 appears again.

  • Page 177: Key Operator Settings

    KEY OPERATOR SETTINGS Personal Codes This function allows you to keep track of machine usage. When Personal Codes are programmed and Personal Code Access is turned on (see page 203), users have to enter their Personal Code before they send a fax. IMPORTANT We recommend that you print the Personal Code list and keep it when you register or change a Personal Code.
  • Page 178 5 Enter a Personal Code using the Number keys. Hint If you enter a wrong number for the first, second, or third digit, press the Clear/ Stop key and enter a correct number. If you enter a wrong value for the fourth digit, press [Cancel] and enter the correct number from the first digit.
  • Page 179 Deleting a Personal Code 1 Follow steps shown in “Accessing the User Tools” (page 136). 2 Enter the function number for “Key Op. Settings” using the Number keys and press the Enter(#) key within 3 seconds. 3 Enter the function number for “Personal Code”...
  • Page 180 Personal Code Access The machine can be set up so that users cannot use it without entering a registered Personal Code. This prevents an unauthorized person from send- ing a fax message and helps track the activity of each user. 1 Follow steps shown in “Accessing the User Tools”...
  • Page 181 Printing the Personal Code List Print this list to find out the registered Personal Codes and their names. 1 Follow steps shown in “Accessing the User Tools” (page 136). 2 Enter the number for “Key Op. Settings” using the Number keys and press the Enter(#) key within 3 seconds.

  • Page 182: Ecm

    If a part of a transmission fails because of a line problem, the lost data is automatically resent. For this feature to work, the other machine must have ECM. By default, ECM is turned on, but you can change this with the following procedure.

  • Page 183: Multistep Transfer (Optional Memory Card Or Hard Disk Requireed)

    4 Switch it On or Off using the < and > keys and press [OK]. Hint If you press [Cancel], Memory Lock is not switched on and the display shown in 3 appears again. 5 Press [PrevMenu]. 6 Press the User Tool key. Multistep Transfer (Optional Memory card or Hard disk requireed) This machine can be used to build up a multi-step facsimile network that...
  • Page 184 If the machine has Optional Group di- als (the optional Function Upgrade Card is required), you can register a transfer station. Select the group type you wish to register using the Number keys. If you wish to select Group Dial, press a Quick Dial key.

  • Page 185: Forwarding

    Forwarding Using this feature, you can select messages from certain locations to be printed on your machine and then sent on to another fax machine. This is useful if, for example, you are visiting another office and would like a copy of your messages sent to that office so you can read them.
  • Page 186 Registering Forwarding Stations 1 Follow steps shown in “Changing the User Tool Settings” (page 136). 2 Enter the function number for “Key Op. Settings” using the Number keys and press the Enter(#) key within 3 seconds. 3 Enter the function number for “Forwarding”...
  • Page 187 Deleting a Forwarding Station 1 Follow steps shown in “Changing the User Tool Settings” (page 136). 2 Enter the function number for “Key Op. Settings” using the Number keys and press the Enter key within 3 seconds. 3 Enter the function number for “Forwarding” using the Number keys. 4 Enter the function number for “Delete Receiver”...
  • Page 188 Registering Specific Sender (Forwarding) 1 Follow steps shown in “Changing the User Tool Settings” (page 136). 2 Enter the function number for “Key Op. Settings” using the Number keys and press the Enter(#) key within 3 seconds. 3 Enter the function number for “Forwarding” using the Number keys. 4 Enter the function number for “Register Sender”...
  • Page 189 a Choose the Forwarding Station you want to assign this Specific Sender to enter its code and press [OK]. b Press [OK]. Hint If you press [Cancel], the sender is not registered and the display shown in 5 appears again. c Press [OK].
  • Page 190 6 Press [Yes]. Hint If you press [No], the sender is not deleted and the display shown in 5 appears again. 7 Press [Yes]. The sender is deleted. Hint If you press [No], the sender is not deleted and the display shown in 5 appears again.

  • Page 191: Receiving From The Senders To Treat Differently (Special Rx Nos.)

    Receiving from the senders to Treat Differently (Special RX Nos.) Special Reception numbers (Special RX Nos.) allow you to treat incoming messages from certain locations differently. For example, you might want messages from your branch offices printed on a different color paper to you can identity them at a glance in this case program the branch office RTI/CSI’s as Specific Senders and select a paper tray loaded with colored paper.
  • Page 192 Hint To register a sender, use an RTI or CSI. When you communicate with a sender using G4, register G4TID. You can see an RTI or CSI of a sender in the destination name column of the journal (page 123). Before using the Special RX Nos.
  • Page 193 7 Enter an RTI or CSI of a sender and press [OK]. Cross-reference “Entering Text” ⇒ See page 211. 8 Select whether or not to register the sender as a wild card (page 213). 9 Press [RX Mode]. a Select any features for this Spe- cific Sender.
  • Page 194 2-Sided Printing b Press [OK]. c Press [OK]. d Press [PrevMenu] three times. e Press the User Tool key. Deleting a Specific sender 1 Follow steps shown in “Changing the User Tool Settings” (page 136). 2 Enter the function number for “Key Op. Settings” using the Number keys and press the Enter(#) key within 3 seconds.
  • Page 195 6 Press [Yes]. Hint If you press [No], the sender is not deleted and the display shown in 5 appears again. 7 Press [Yes]. The sender is deleted. Hint If you press [No], the sender is not deleted and the display shown in 5 appears again.

  • Page 196: Authorized Reception

    Authorized Reception This feature helps you to reject junk mail. It lets you specify which terminals you wish to receive fax messages from; the others will be shut out. This is useful if you are annoyed with someone. · 30 Specified Sender (up to 20 characters for each sender with G3 and 24 with G4) ·...
  • Page 197 Registering sender (Programming Sender) 1 Follow steps shown in “Changing the User Tool Settings” (page 136). 2 Enter the function number for “Key Op. Settings” using the Number keys and press the Enter(#) key within 3 seconds. 3 Enter the function number for “Au- thorized RX”...
  • Page 198 9 Press [OK]. a Press [OK]. b Press [PrevMenu] three times. c Press the User Tool key. Deleting a Specific Sender (Authorized Reception) 1 Follow steps shown in “Changing the User Tool Settings” (page 136). 2 Enter the function number for “Key Op. Settings” using the Number keys and press the Enter(#) key within 3 seconds.
  • Page 199 8 Press [PrevMenu] three times. 9 Press the User Tool key. Sender/Authorized reception list Print this list to find out which Specific Senders are currently programmed. 1 Follow steps shown in “Changing the User Tool Settings” (page 136). 2 Enter the function number for “Key Op. Settings” using the Number keys and press the Enter(#) key within 3 seconds.

  • Page 200: Monitor Volume

    Monitor Volume You can change the volume of the following sounds the machine makes. On Hook: When you press the On Hook Dial key. Transmission When the machine send a message. Reception When the machine receive a message. Dialing After pressing the Start key, this sound is output until the line connects to the destination.

  • Page 201: Rti/Tti

    On Hook 5 Adjust the volume using the < or > key and press [OK]. Hint When you press [Cancel], the volume setting is canceled and the display shown in 3 appears again. 6 Press [PrevMenu]. 7 Press the User Tool key. RTI/TTI An RTI (Receive Terminal Identification) is passed to a receiver or sender when you send or receive a fax.
  • Page 202 4 Press [RTI]. 5 Enter an RTI and press [OK]. Cross-reference “Entering Text” ⇒ See page 211. 6 Press [TTI]. 7 Enter a TTI and press [OK]. Cross-reference “Entering Text” ⇒ See page 211. 8 Press [OK] to confirm. Hint If you press [Cancel], the entered characters are canceled and the display shown in 3 appears again.

  • Page 203: Registering The Economy Transmission Time

    Registering The Economy Transmission Time Economy Transmission allow you to take advantage of off-peak line rates by delaying transmission of messages until a later time. Use the procedure be- low to program the Economy Transmission Time for when you phone rates are cheeper.

  • Page 204: Id Code

    ID Code Use this procedure to register the following ID codes. Confidential ID This ID is usually required for printing a message received in the Confidential Reception. ⇒ See “Printing in Confidential Reception” on page xx. Polling ID This ID is required for using Transfer Request (page 101), Transfer Station (page 67), Default ID Polling Transmission (page 93), Default ID Polling Recep- tion (page 97), ID Transmission (page 59), ID Reception (page 68) function.

  • Page 205: G3 Analog Line

    4 Choose the ID you wish to pro- gram using the Numbers key. 5 Enter an ID code and press [OK]. Hint For a Confidential ID and Memory Lock ID, use the Number keys to enter an ID code. For a Polling ID, use the Number keys and quick dial keys (A to F). If you make a mistake, press the Clear/Stop key and enter a correct code.
  • Page 206 The CSI can contain numerals, a plus sign (+), and spaces. You usually should register a “country code,” “area code (minus the leading zero) followed by your fax number in that order. Specify your own analog number (the telephone number to which your machine is connected) so that the transfer station can return the Transfer Result report to you.

  • Page 207: G3 Digital Line

    8 Enter the function number for “Own Analog Number” using the Number keys. 9 Enter an own analog number us- ing the Number keys and press [OK]. a Press [PrevMenu] twice. b Press the User Tool key. G3 Digital Line This function must be set when you connect the machine to a G3 digital line.

  • Page 208: G4 Digital Line

    4 Enter the function number for “CSI” using the Number keys. 5 Enter the CSI and press [OK]. 6 Enter the function number for “Own Digital Number” using the Number keys. 7 Enter your own digital number us- ing the Number keys and press [OK].
  • Page 209 Hint You can use a G4 TID if you use the ISDN. The G4 TID is information to be printed on a destination machine when you send a fax using G4 down the ISDN. 1 Follow steps shown in “Changing the User Tool Settings” (page 136). 2 Enter the number for “Key Op.
  • Page 210 7 Enter the number for “Own Digi- tal Number” using the Number keys. 8 Enter your fax number and press [OK]. 9 Enter the number for “Terminal Name.” a Enter your terminal name and press [OK]. Cross-reference “Entering Text” ⇒ See page 211. b Press [PrevMenu].

  • Page 211: Changeing The User Parameters

    Changeing the User Parameters The User Parameters allow you to custmize various settings to match your needs. To change the function settings, set the user parameter switches. Before operation If a user parameter requires an operation other than setting an option or selecting On/Off, you need to perform the operation before setting the user parameter switch.
  • Page 212 Cross- Switch Item reference Printing a Transmission Result Report (Memory Transmission) automatically Printing a Memory Storage Report automatically Printing a Polling Reserve Report automatically Printing a Polling Result Report automatically Printing a Transmission Result Report (Immediate Transmission) automatically Printing a Polling Clear Report automatically.
  • Page 213 Cross- Switch Item reference When Printing a document received with Immediate turning on Auto Power-On Reception printing the main switch Automatic scanning the long documents in ADF Batch Transmission Manual Service report Transmission Paper feed Tray 001: First 010: Second 011: Third 100: 4th Paper feed Tray Selection Storing in memory a message which could not be transmitted...
  • Page 214 How to specify a user parameter IMPORTANT It is recommended that you print the User Parameter list and keep it when you register or change a user parameter. ⇒ See page 164. Do not change bits other than those shown on the previous pages. 1 Follow steps shown in “Changing the User T ool Settings”...

  • Page 215: Printing The User Parameter List

    7 Press [PrevMenu]. 8 Press the User Tool key. Printing the User Parameter List This function allows you to print the User Parameter list and see the current user parameter settings. 1 Follow steps shown in “Changing the User Tool Settings” (page 136). 2 Enter the function number for “Key Op.
  • Page 216 3 Enter the function number for “Date/Time” using the Number keys. 4 Select an item you want to change using the < and > keys, enter the mouth using [↑Prev] or [↓Next] and enter the correct date or time using the Number keys. Then press [OK].

  • Page 217: Summer Time

    Summer Time Whenever local custom requires advancing the clock or setting the clock back, use this feature. You can easily move the clock forwards when daylight saving time begins, and back when it ends. If you turn this feature on, change the User Parameter Switch 25 digit 4 (See page 203).

  • Page 219: Entering Text

    Entering Text...

  • Page 220: Entering And Modifying Text

    ENTERING AND MODIFYING TEXT This section describes how to enter characters. When you enter a character, it is shown at the position of the cursor. If there is a character at the cursor position, the entered character is shown before the character. Available Characters Alphabets ABCDEFGHIJKLMNOPQRSTUVWXYZabcdefghijklmnopqrstuvwxyz...
  • Page 221 Hint If you wish to enter symbols, use [Symbols] key. Flip the plate to access Quick Dial keys. Quick Dial 01/29 means quick dial key 01 or 29. Wild Card When you register RTIs or CSIs for multiple destinations, you can register a string common to these identifications as a wild card instead of registering every indetification.

  • Page 222: How To Enter Text

    How To Enter Text Entering letters Press [A ↔ a] to select the “Up- percase mode” or “lowercase mode.” Press a quick dial key. A letter is entered and the cur- sor moves. Hint If you wish to you enter another character continuously, repeat step 2. Entering symbols Press [Symbols].
  • Page 223 Enter the number for the sym- bols using the Number keys. The symbols is entered and the cursor moves. Hint If you wish to you enter another symbol, repeat steps 2 and 3. Entering numbers Press a number key. The numeral is entered and the cursor moves.

  • Page 225: Maintaining Your Machine

    Maintaining Your Machine...

  • Page 226: Connecting The Machine To A Telephone Line And Telephone

    CONNECTING THE MACHINE TO A TELEPHONE LINE AND TELEPHONE Connecting The Telephone Line To connect the machine to a telephone line, use a snap-in modular type con- nector. Important Make sure the type of modular connector. Where to connect the machine ISDN Line When using a modular type connector...

  • Page 227: Connecting The Machine To The Isdn

    Connecting The Machine To The ISDN Connect the machine to the ISDN if you have the optional ISDN unit. Use a modular type connector for the ISDN. IMPORTANT When you connect the machine to the ISDN, contact your service representative.

  • Page 228: Replacing The Stamp Cartridge

    REPLACING THE STAMP CARTRIDGE When the stamp is getting to become lighter, replace the cartridge. Hint Use the cartridge specified for this machine. Lift the platen cover or ADF and Cover pull the lever. Pull out the cartridge using a cap of a pen such as a propel- ling pencil.

  • Page 229: Appendix

    Appendix...
  • Page 230 Installing the Memory Card, Function Upgrade Card, High resolution Card R R Caution Keep the card away from water. Do not disassemble the card. Do not fold or bend the card. Once you attach the Card to the machine, do not remove it. Oth- erwise, the stored settings are deleted.

  • Page 231: Optional Equipment

    OPTIONAL EQUIPMENT Memory Card Either a 2-Mbytes memory card, a 4-Mbytes memory card or a 80-Mbytes hard disk can be added. By installing them, you can increase the memory capacity and use the following features. Reverse Order Printing, 2-Sided Printing, Confidential reception, Memory Lock, Multi-Step Transfer, Forwarding, Memory Lock ID, Confidential ID.

  • Page 232: Specifications

    Data Compression MH, MR, MMR, EFC, SSC Maximum Original Standard size: A3 / DLT Size Irregular size: 304 × 1,200 mm(ADF is required) Maximum Scanning 294mm x 432mm / 11" × 17" Size Print Process Printing on standard paper using the laser...

  • Page 233: Function List

    FUNCTION LIST Advanced Transmission Features Feature name Description Reference Send Later Sets the machine to automatically start transmission or polling reception at an appointed time. Confidential Sends a confidential message as a confidential Transmission message. This feature is divided into Default ID Confidential Transmission and Override ID Confidential Transmission.
  • Page 234 Options TTI Print You can print a message including the name registered as a TTI on the received message for P105 each file. Label If you register the receiver's name in a Quick dial Insertion or speed dial, “To” followed by the receiver's P105 name is automatically printed at the top of the received message.
  • Page 235 User Tool Description Feature name Reference Register/ When you register a destination in a quick dial, Delete you can specify the destination only by pressing P140 Quick Dial the quick dial key. Register/ When you register several destinations as a group Delete Group in a quick dial, you can specify all the destinations P141...
  • Page 236 Initial Setup Allows you to switch the following reception functions to On/Off: Reception Mode Checkered Mark Center Mark Print RX Time P166 Multi-copy Reception Authorized RX Special RX Nos. Forwarding 2-Sided Printing Reverse Order Printing Assigning User Stores a frequently used function in a User Function Function Keys Key (F1 to F4).
  • Page 237 Monitor Adjusts the volume of monitoring and beeper P192 Volume sounds from the speaker inside the machine. RTI/TTI Registers information (RTI) to be shown on the display and printed in a report by a receiver’s or sender’s machine. This feature also registers P193 information (TTI) to be printed from a destination machine when you send a fax.

  • Page 238: Index

    INDEX Clear/Stop key 13 Communicating Indicator 12 AC Switch 11 Communication Failure Report 33 Acceptable Types of Originals 18 Components 10 ADF /Platen Cover 10 Confidential File Report 120 Authorized Reception 188, A-8 Confidential ID 196 Authorized Reception list 164 Confidential Transmission 80, A-5 Authorized RX 166 Counters 209, A-9...
  • Page 239 Keystroke Program 152, A-7 G3 Digital Line 199, A-9 G3/G4 Mode Selection 167 G4 43 Label Insertion 105, A-6 G4 Digital Line 200, A-9 Letters 214 Group Dial A-7 Line Connectors 11 Group Dial list 143, 164 Groups 54, 141...
  • Page 240 Optional Groups 145 Opt. Group Dial A-7 Quick Dial 45, 50, 138, A-7 Original Type 39, 40 Quick Dial Flip Plate 12 Original Type key 12 Quick Dial keys 12 Override ID Polling Reception 97 Quick Dial List 140, 164 Override ID Polling Transmission 93 RDS (Remote Diagnostic System) 209 Page Reduction 74...
  • Page 241 Stamp key 12 Standard 39 User Function Keys 12, 167, A-8 Start Key 13 User Functions 136 Subaddress 48 User Parameter List 207, A-9 Substitute Reception 63, 64, 131 User Parameters 203, A-9 Summer Time 209 User Tools 12, 135 Super Fine 40 Switches and bits 203 Symbols 214...

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