Brother FAX 2600 Operation Manual
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Brother FAX 2600 Operation Manual

Brother FAX 2600 Operation Manual

Brother operationsmanual fax fax 2600, mfc 4600
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Summary of Contents for Brother FAX 2600

  • Page 1 FAX 2600 MFC 4600 ®...
  • Page 2 Year 2000 Compliant Brother is addressing the Year 2000 related issues for all Brother fax machines and multi-function centers. Our focus is to ensure that our bundled third party software will continue to properly process date/time data after January 1, 2000.

  • Page 3: Brother Numbers

    Brother products. This system is available 24 hours a day, 7 days a week. You can use the system to send faxes to any fax machine, not just the one from which you are calling.

  • Page 4: Ordering Accessories And Supplies

    Ordering Accessories and Supplies For best quality results use only genuine Brother accessories, available at most Brother retailers. If you cannot find the accessory you need and you have a Visa, MasterCard, Discover or American Express credit card, you can order accessories directly from Brother.

  • Page 5: Compilation And Publication Notice

    The contents of this manual and the specifications of this product are subject to change without notice. Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages...
  • Page 6 What Brother will do: Brother (or its Authorized evaluate your report of a possible defect to determine whether a defect exists, and if it does exist, Brother (or its Authorized Service Center) will repair or Brother’s Product with a product that performs the same functions and performs as well as the original Product.
  • Page 7 BROTHER ONE YEAR LIMITED WARRANTY and EXCHANGE SERVICE or (iv) the warranty period on your original Product has expired or has not been sufficiently validated with a copy of the proof of purchase (bill of sale). Brother Customer Representative will ship the exchange...
  • Page 8 In order to obtain warranty service, the MFC/Facsimile machine must be delivered or shipped freight prepaid by the end user/purchaser to a “Brother” Authorized Service Center, together with your Proof of Purchase in the form of a Sales Receipt.

  • Page 9: Quick Reference Guide

    TEL , make sure to set Ring Delay and F/T Ring Time. Manual Reception Pick up the handset. Press Start if you hear fax tones (beeps). When the screen displays RECEIVE , replace the handset. Brother fax-back system : 1-800-521-2846 Brother Web Site : http://www.brother.com...

  • Page 10: Storing Numbers

    Use the dial pad to enter the number of copies you want (up to 99). Wait five seconds—OR—Press Copy. Press to select SORT (or STACK). Press Copy. Brother Accessories & Supplies USA: 1-888-879-3232 (voice) 1-800-947-1445 (fax) http://www.brothermall.com From within Canada: 1-800-668-2768 (voice)

  • Page 11: Table Of Contents

    Finding Information... 1-1 Conventions Used in this Manual... 1-1 Test Sheet Procedures (For USA Only) ... 1-1 FAX 2600 Control Panel Overview ... 1-2 MFC 4600 Control Panel Overview... 1-4 About Fax Machines ... 1-6 Fax Tones and Handshake... 1-6 ECM (Error Correction Mode)...
  • Page 12 On-Screen Programming... 3-1 User-Friendly Programming... 3-1 Function Mode... 3-1 Do You Have a FAX or MFC?... 3-1 Alternating Displays ... 3-2 Function Selection Table ... 3-2 Initial Setup... 4-1 Getting Started... 4-1 Setting Date and Time ... 4-1 Setting Station ID ... 4-1 Setting Tone/Pulse Dialing (For Canada Only)...
  • Page 13 For FAX/TEL Mode Only ... 5-6 Changing Remote Codes... 5-6 Polling... 5-7 Setting Up Polling Receive... 5-7 Setting Up Sequential Polling Receive ... 5-7 Printing a Fax in Memory... 5-8 Canceling a Scheduled Job... 5-8 Telephone Services ... 5-9 Distinctive Ring... 5-9 Registering Your Distinctive Ring Pattern ...
  • Page 14 Setting Up Polled Transmit ... 6-10 Interrupting Delayed Fax and Polled Transmit Jobs ... 6-10 Auto Dial Numbers and Dialing Options ... 7-1 Storing Numbers for Easy Dialing ... 7-1 Storing One Touch Dial Numbers ... 7-1 Storing Speed Dial Numbers ... 7-2 Changing One Touch and Speed Dial Numbers...
  • Page 15 Type of Original ...10-2 Making Multiple Copies ...10-2 Sorting Multiple Copies ...10-2 Enlarging and Reducing Copies...10-3 Troubleshooting and Routine Maintenance ...11-1 Troubleshooting ...11-1 Brother fax-back system ...11-1 Frequently Asked Questions (FAQs) ...11-1 Brother Bulletin Board ...11-1 Error Messages...11-2 Document Jam...11-6 Printer Jam ...11-6 Paper is Jammed in the Multi-purpose Sheet Feeder...11-7...
  • Page 16 Important Information ... 12-1 Standard Telephone and FCC Notices ... 12-1 These notices are in effect only for 120V models sold and used in the United States..12-1 Laser Safety (For 110–120V Models Only) ... 12-2 FDA Regulations... 12-2 Federal Communications Commission (FCC) Industry Canada Compliance Statement Important—About the Interface Cable (For MFC 4600...

  • Page 17: Introduction

    Test Sheet Procedures (For USA Only) After programming your Station ID, please fill out the TEST SHEET included with your FAX/MFC and fax it to Brother’s Automated Fax Response System as your first transmission. This will verify that your FAX/MFC is properly installed. (See Setting Station ID, page 4-1.)

  • Page 18: Fax 2600 Control Panel Overview

    FAX 2600 Control Panel Overview 1 - 2 I N T R O D U C T I O N...
  • Page 19 FAX 2600 Control Panel Overview When you press these keys: Liquid Crystal Display (LCD) Displays messages to help you set and operate your fax machine. Programming keys: Function Lets you access the function mode. (programming) (Left Arrow) (Right Arrow) Volume...

  • Page 20: Mfc 4600 Control Panel Overview

    MFC 4600 Control Panel Overview 1 - 4 I N T R O D U C T I O N...
  • Page 21 MFC 4600 Control Panel Overview When you press these keys: Liquid Crystal Display (LCD) Displays messages to help you set and operate your MFC. Programming keys: Function Lets you access the function mode. (programming) (Left Arrow) (Right Arrow) Volume Moves the LCD cursor to the left or right in Function mode so you can make selections.

  • Page 22: About Fax Machines

    TAD to your FAX/MFC. ECM (Error Correction Mode) The Error Correction Mode (ECM) is a way for the fax machine to check the integrity of a fax transmission while it is in progress. ECM transmissions are possible only between machines that both have the ECM feature. If they do, you may send and receive fax messages that are continuously checked for their integrity.

  • Page 23: Assembly And Connections

    Drum Unit Assembly (With free Starter Toner Cartridge) If an item is missing, call Brother Customer Service at 1-800-284-4329 (USA), Note 1-800-853-6660 (from within Canada) or 1-514-685-6464 (from within Montreal). See Ordering Accessories and Supplies on page ii for the correct item numbers.

  • Page 24: Choosing A Location

    Choosing a Location Place your FAX/MFC on a flat, stable surface, such as a desk. Select a place that is free of vibration and shocks. Locate the FAX/MFC near a telephone jack and a standard, grounded power outlet. Make sure nothing blocks the flow of air from the fan on the right side of the FAX/MFC.

  • Page 25: Assembly

    Assembly Installing the Drum Unit Assembly (with Toner Cartridge) Unpack the drum unit assembly, including the toner cartridge, and gently rock it from side to side five or six times to distribute toner evenly inside the cartridge. To prevent damage to the drum, do NOT expose it to light for longer than a few minutes.
  • Page 26 Open the top cover of the FAX/MFC. Holding the drum unit by its handles, insert it into the FAX/MFC. Close the top cover. 2 - 4 A S S E M B L Y A N D C O N N E C T I O N S...

  • Page 27: Setting Up The Fax/Mfc

    Setting Up the FAX/MFC Follow the instructions below to connect the handset, power cord, and telephone line. Connect the Handset. Connect the curled handset cord to the bottom of the handset and the left side of the FAX/MFC. Connect the power cord. WARNING This FAX/MFC must be grounded using a three-prong plug.

  • Page 28: Loading Paper

    Attach the wire extensions to the multi-purpose sheet feeder and to the document guide base. Attach the document and paper trays to the FAX/MFC and pull out their extensions. Loading Paper Open the multi-purpose sheet feeder cover. 2 - 6 A S S E M B L Y A N D C O N N E C T I O N S...

  • Page 29: Acceptable Paper

    Fan the paper well. Load the paper, making sure that the print side is toward the fax machine and the paper level is stacked below the paper mark. The feeder can hold up to 200 sheets of paper, or up to 10 envelopes.

  • Page 30: Paper Capacity In Feeder

    Paper Capacity in Feeder Multi-purpose Sheet Feeder: Up to 0.87 inch (22 mm) in height (up to the mark) Approx. 200 sheets of 20 lb. (75 g/m envelopes Output Tray: Approx. 100 sheets of 20 lb. (75 g/m Basis Weight Caliper Moisture Content Smoothness...

  • Page 31: Connecting An External Telephone Answering Device (Tad)

    Connecting an External Telephone Answering Device (TAD) Sequence You might choose to connect an additional answering system. When you have an external TAD on the same telephone line as the FAX/MFC, the TAD answers all calls. The FAX/MFC “listens” for fax calling (CNG) tones. If it hears them, the FAX/MFC takes over the call and receives the fax.

  • Page 32: Recording Outgoing Message On External Tad

    Set your external TAD to four rings or less. (The FAX/MFC’s Ring Delay setting does not apply). Record the outgoing message (see below). Set the TAD to answer calls. Set the Receive Mode to TAD: ANSWER MACH. (Press Receive Mode.) Recording Outgoing Message on External TAD Timing is important in recording this message.

  • Page 33: Two-Line Phone System

    The third way is the easiest: Buy a triplex adapter. You can plug a triplex adapter into an RJ14 outlet. It separates the wires into two separate RJ11 jacks (Line 1, Line 2) and a third RJ14 jack (Lines 1 and 2). Plug the fax machine into Line 2 of the triplex adapter.

  • Page 34: Multi-Line Connections (Pbx)

    Place the two-line TAD and the two-line telephone next to your FAX/MFC. Plug one end of the telephone line cord for your FAX/MFC into the L2 jack of the triplex adapter. Plug the other end into the LINE jack on the left side of the FAX/MFC.

  • Page 35: If You Are Installing The Fax/Mfc To Work With A Pbx

    If you are installing the FAX/MFC to work with a PBX: It is not guaranteed that the unit will operate correctly under all circumstances with a PBX. Any cases of difficulty should be reported first to the company that handles your PBX. If all incoming calls will be answered by a switchboard operator, it is recommended that the Receive Mode be set to MANUAL.

  • Page 36: On-Screen Programming

    FAX or an MFC. If you have an MFC model there is an extra key press—to access the FAX functions you must first press 1. If you have a FAX 2600, follow the function step for FAX. If you have an MFC 4600, follow the function step for MFC.

  • Page 37: Alternating Displays

    Alternating Displays When you see alternating displays, the LCD sometimes alternates between the currently selected option, and a help message giving brief instructions about how to proceed. The display you’ll probably see most often is shown below, showing you, when you place an original in the ADF, that you can dial a number and send a fax, or you can make a copy.
  • Page 38 1. Fax Functions ( CONTINUED 2. SETUP RECEIVE Function Description 1. RING DELAY Number of rings before FAX/ MFC answers in FAX or FAX/TEL mode. 2. F/T RING TIME Sets the time for “double ring” in FAX/TEL mode. 3. EASY RECEIVE Receive fax messages without pressing the Start key.
  • Page 39 7. DELAYED FAX Send documents later. 8. POLLED TX Sets up your FAX/MFC with a document to be retrieved by another fax machine. 9. REAL TIME TX You can send a fax without using memory. 4. REMAINING JOBS Function...
  • Page 40 1. Fax Functions ( CONTINUED 6. SET AUTO DIAL Function Description 1. ONE-TOUCH DIAL Dial numbers stored in memory by pressing only one key. 2. SPEED-DIAL Dial numbers stored in memory by pressing only three keys. 3. SETUP GROUPS Set up a Group number for broadcasting.
  • Page 41 2. Printer Functions (For MFC 4600 Only) 1. PRINT OPTIONS Function Description 1. INTERNAL FONT You can print resident fonts to check and confirm font types. 2. CONFIGURATION Printer settings and status are listed here. 2. RESET PRINTER Function Description 1.

  • Page 42: Initial Setup

    Initial Setup Getting Started After you have assembled your machine uing the Brother StartCard, continue the setup by programming the rest of the initial settings. Setting Date and Time Your FAX/MFC displays the date and time, and prints it on every fax you send.

  • Page 43: Setting Tone/Pulse Dialing (For Canada Only)

    Use the dial pad to enter your name (up to 20 characters) and press Set. (You can use the chart below to help you enter letters.) Press Stop. The screen returns to the date and time. If your Station ID has already been programmed, the screen prompts "1" to make a change, or "2"...

  • Page 44: Inserting Spaces

    In order to program this information into your fax machine, you should complete the steps described on page 4-1. 4 - 3 I N I T I A L S E T U P once between numbers and twice between characters.

  • Page 45: Setting Beeper Volume

    Setting Beeper Volume You can set the beeper to LOW, HIGH or OFF. The default setting is LOW. When the beeper is set to LOW or HIGH, the FAX/MFC beeps every time you press a key or make an error, and at the end of fax sending or receiving. For the FAX, press Function, 1, 3.

  • Page 46: Setting Volume Amplify

    Setting Volume Amplify Please carefully read “Setting the Handset Volume” before you do the following steps: For the FAX, press Function, 1, 6. For the MFC, press Function, 1, 1, 6. Press to select VOL AMPLIFY:OFF? if none of the users are hearing-impaired and go to Step 4 —OR—...

  • Page 47: Sleep Mode

    Sleep Mode Setting the Sleep mode reduces power consumption while the FAX/MFC is idle. You can choose how long the FAX/MFC is idle (from 00 to 99 minutes) before it drops into sleep mode. The timer automatically rests when the FAX/MFC receives a fax or PC data, or makes a copy.

  • Page 48: Setup Receive

    Setup Receive Basic Receiving Operations Select Receive Mode There are four different receive modes for your FAX/MFC. You can choose the mode that best suits your needs by pressing Receive Mode repeatedly until the LCD displays the setting you want to use. MANUAL (manual receive) FAX ONLY...

  • Page 49: To Select Or Change Your Receive Mode

    To select or change your Receive Mode Press Receive Mode. The LCD display your current selection. Continue to press Receive Mode until your new selection appears. After 2 seconds, the LCD returns to the date and time display, along with your new Receive Mode setting.

  • Page 50: Setting F/T Ring Time

    Setting F/T Ring Time You must determine how long the FAX/MFC will notify you with its special double ring when you have a voice call. This ringing happens after the initial ringing from the phone company. Only the FAX/MFC rings, for 20, 30, 40 or 70 seconds;...

  • Page 51: Printing A Reduced Incoming Document

    Printing a Reduced Incoming Document You can always reduce the size of an incoming fax to a fixed percentage, regardless of the size of the paper (up to legal) in your FAX/MFC. If you choose AUTO, your FAX/MFC chooses the level of reduction for you. For the FAX, press Function, 2, 5.

  • Page 52: Setting Paper Size

    Setting Paper Size You can use three sizes of paper for printing your faxes: letter, legal and A4. When you change the size of paper you have loaded in the FAX/MFC, you will need to change the setting for paper size, so your FAX/MFC will know how to fit the incoming fax on the page.

  • Page 53: Advanced Receiving Operations

    Advanced Receiving Operations Operation from Extension Telephone or External Telephone If you answer a fax call on an extension phone or on an external phone in the EXT. jack, you can make your FAX/MFC take over by using the Fax Receive Code.

  • Page 54: Polling

    When someone polls your machine to receive a fax, they pay for the call; if you poll someone’s fax machine to receive a fax, you pay for the call. Some fax machines do not respond to the polling function.

  • Page 55: Printing A Fax In Memory

    Printing a Fax in Memory If you have Fax Storage ON for remote retrieval, you can still print a fax from memory when you are at your FAX/MFC. (See For the FAX, press Function, 8, 4. For the MFC, press Function, 1, 8, 4. Press Start.

  • Page 56: Telephone Services

    Telephone Services Distinctive Ring This FAX/MFC feature lets you use the Distinctive Ring subscriber service offered by some telephone companies, which allows you to have several telephone numbers on one phone line. Each phone number has its own Distinctive Ring pattern, so you’ll know which phone number is ringing. This is one way you can have a separate phone number for your FAX/MFC.

  • Page 57: Registering Your Distinctive Ring Pattern

    Registering Your Distinctive Ring Pattern If you are not sure which ring pattern you have call your telephone company. Then assign your ring pattern in the steps below. Set the FAX/MFC to MANUAL mode. For the FAX, press Function, 0, 1. For the MFC, press Function, 1, 0, 1.

  • Page 58: Caller Id

    Caller ID The Caller ID feature lets you use the Caller ID subscriber service offered by many local phone companies. This service provides you, by means of the LCD display, the name or telephone number of your caller as the line rings. After a few rings, the screen displays the telephone number of your caller (or name, if available).

  • Page 59: Call Waiting Caller Id

    Call Waiting Caller ID The Call Waiting Caller ID feature lets you use the Call Waiting Caller ID service offered by many local telephone companies. The feature displays the telephone number (or name, if available) of Call Waiting callers on your FAX/ MFC’s LCD.

  • Page 60: Setup Send

    The ADF (automatic document feeder) can hold up to 20 pages, feeding each one individually through the fax machine. Use standard (14 lb–24 lb) paper when using the ADF; if you’re using heavier paper, feed each sheet individually to prevent paper jams.

  • Page 61: Manual Transmission

    Manual Transmission Manual transmission lets you hear the dial tone, ringing and fax receiving tones before sending the fax. Place the original face down in the ADF. Pick up the handset and listen for a dial tone—OR—press Hook and listen for a dial tone.

  • Page 62: Real Time Transmission

    Enter the fax number. Press Start. The FAX/MFC starts scanning the original and the screen displays the job number (#XX) of the fax, and how much memory is available. Then the FAX/MFC starts dialing. You can immediately repeat Steps 1 through 4 for the next fax.

  • Page 63: Canceling Jobs While Scanning The Original

    Canceling Jobs While Scanning the Original You can cancel a job while you are scanning it into memory by pressing Stop. Eject the original by pressing Stop again. Canceling Jobs in Memory You can cancel tasks you’ve scheduled, such as Delayed Fax, Polling Receive, Polled Transmit or faxes in memory waiting to be sent.

  • Page 64: Composing Your Own Comments

    Instead of using one of the comments above, you can enter up to two customized messages, each 27 characters long. Use the chart on page 4-2 to help enter characters. (See Composing Your Own Comments.) Most of the SETUP SEND functions are temporary settings that allow you to make adjustments for each document you send.

  • Page 65: Always Send Cover Page

    Always Send Cover Page Make sure Station ID is set up. This feature does not work without the Station ID. (See Setting Station ID You can set the FAX/MFC to send a cover page whenever you send a fax. The number of pages in your fax is not included when you use this setting.

  • Page 66: Contrast

    Contrast If your original is very light or very dark, you might want to set the contrast accordingly. Use S.LIGHT to send a very light original. Use S.DARK to send a very dark original. Place the original, face down in the ADF. For the FAX, press Function, 3, 3.

  • Page 67: Call Reservation

    You can send a fax and let the other party know that you want to have a conversation after the fax transmission is complete. The other fax machine will ring as if it were receiving a telephone call; if the other party picks up the handset, your FAX/MFC will ring.

  • Page 68: Delayed Fax

    Delayed Fax During the day you can store up to 50 documents in memory for delayed sending. Transmission of these documents will begin at the time of day you enter in Step 3. If you have set up a time of day in the Delayed Timer function on page 4-6, you can accept it in Step 3 or enter another time for this fax.

  • Page 69: Setting Up Polled Transmit

    Setting Up Polled Transmit Polled Transmit is when you set up your FAX/MFC to wait with an original so another fax machine can retrieve it. (See , page 6-10.) Transmit Jobs Place the original to be retrieved face down in the ADF.

  • Page 70: Auto Dial Numbers And Dialing Options

    You can store 16 (FAX 2600) or 8 (MFC 4600) fax/phone numbers that you can dial by pressing one key. For FAX 2600, to access numbers 09 to 16, hold down Shift.You also can store names with these numbers. When you press a One Touch dial location, the LCD displays the name or number as the call is dialed.

  • Page 71: Storing Speed Dial Numbers

    If you need to store a longer pause than 3.5 seconds, press Redial/Pause two Note or more times. Storing Speed Dial Numbers You can store Speed Dial numbers, so you can dial by pressing only four keys. There are 30 Speed Dial locations. (See , page 9-1 .

  • Page 72: Setting Up Groups For Broadcasting

    Group. Each Group uses up a One Touch key. Finally, you can have up to six small Groups, or you can assign up to 45 (FAX 2600) or 37 (MFC 4600) numbers to one large Group.

  • Page 73: Dialing Options

    2 seconds. If you are sending a fax, press Start after pressing the One Touch key. If you picked up the handset, press Start when receiving the fax machine answers with fax tones. A U T O D I A L N U M B E R S A N D D I A L I N G O P T I O N S , page 7-1.)

  • Page 74: Speed Dialing

    To hang up, replace the handset. If you are sending a fax, press Start after pressing the Speed Dial number. If Note you picked up the handset, press Start when the receiving fax machine answers with fax tones. Dialing Access Codes and Credit Card Numbers Sometimes you may want to choose from among several long distance carriers when you make a call.

  • Page 75: Broadcasting

    Broadcasting is automatically sending the same fax message to multiple fax numbers. Using the Broadcast key, you can include up to 16 (FAX 2600), 8 (MFC 4600) One Touch locations, up to 30 Speed Dial locations, and up to 50...

  • Page 76: Pause

    Lift the handset. Press #. Digits dialed after this send tone signals. When you hang up, the fax machine returns to pulse dialing service. Redial If the last number you dialed was busy, press Redial/Pause for easy re-dialing.

  • Page 77: Remote Fax Options

    Remote Fax Options Fax Forwarding/Paging You can NOT use Paging and Fax Forwarding at the same time. You can NOT use Paging and Fax Forwarding when “Fax Storage” is set to OFF. Programming a Fax Forwarding Number When Fax Forwarding is set to ON, your FAX/MFC stores the received fax in memory, then dials the fax number you’ve programmed, and forwards the fax message.

  • Page 78: Programming Paging Number

    Programming Paging Number When Paging is selected, your FAX/MFC dials the pager number you’ve programmed, and dials your Personal Identification Number (PIN) when connected, to activate your pager and let you know you have a fax message in the memory. For the FAX, press Function, 8, 1.

  • Page 79: Changing Remote Retrieval Access Code

    Press Stop to exit. Remote Retrieval You can call your FAX/MFC from any fax machine using touch tone and use a Remote Access Code and other button presses to retrieve fax messages. Cut out the Remote Retrieval Access Card on the last page of this manual and keep it in your wallet as an aid.

  • Page 80: Remote Commands

    4 FAX FWD No. 6 Fax Storage ON 7 Fax Storage OFF 96 Retrieve a fax 1 Memory Status List Enter the number of a remote fax machine to 2 Retrieve all faxes 3 Erase fax from the memory 97 Check the Receiving...

  • Page 81: Retrieving Memory Status List

    Retrieving Memory Status List You can retrieve the Memory Status List from a remote fax machine to see if you have any fax messages. Dial your fax number. When you hear the beep, immediately enter your Remote Retrieval Access Code (1 5 9 When you hear two short beeps, use the dial pad to press 9 6 1.

  • Page 82: Changing Fax Forwarding Number

    To retrieve the Memory Status List, when you hear two short beeps, use the dial pad to press 9 6 1. Use the dial pad to enter the number of the remote fax machine (up to 20 digits), and then press # #.

  • Page 83: Printing Reports

    Printing Reports Fax Settings and Activity You can print the following lists and reports: 1.XMIT REPORT 2.ACT.REPORT 3.AUTO DIAL 4.TEL.INDEX 5.USER SETTINGS 6.MEMORY STATUS To Print a Report For the FAX, press Function, 7. For the MFC, press Function, 1, 7. Enter the number of the report you want to print.

  • Page 84: Transmission Verification (Xmit) Report

    Transmission Verification (Xmit) Report You can use the Xmit Report as proof that you sent a fax. This report lists the time and date of transmission, and whether the transmission was successful. When the feature is OFF, the report is printed automatically only if there’s an Note error during transmission.

  • Page 85: Making Copies

    Making Copies Using the FAX/MFC as a Copier You can use your FAX/MFC as a copy machine, making up to 99 copies at a time. The FAX/MFC can stack the copies or collate (sort) them. The scannable area of your FAX/MFC begins at approximately one-eighth inch (4 mm) from the edge of the paper.

  • Page 86: Type Of Original

    Type of Original You can select the Copy resolution for your type of original. The default setting is AUTO, which is used for originals that contain both text and photographs. TEXT is used for originals containing only text. PHOTO is used for copying photographs.

  • Page 87: Enlarging And Reducing Copies

    Enlarging and Reducing Copies Place the original to be copied face down in the ADF. Press Enlarge/Reduce. Press to select AUTO, 200%, 150%, 125%, 120%, 100%, 93%, 87%, 75%, or 50%. Press Copy. Use the dial pad to enter the number of copies you want (up to 99). Press Copy again—OR—Wait five seconds.

  • Page 88: Troubleshooting And Routine Maintenance

    Brother products. This system is available 24 hours a day, 7 days a week. You can use the system to send faxes to any fax machine, not just the one from which you are calling.

  • Page 89: Error Messages

    If this happens, your FAX/MFC often identifies the problem and displays an error message. The list below explains the most common error messages. You can correct most problems yourself. If you need additional help, call the Brother Fax-Back System at USA: From within Canada:1-800-681-9838...
  • Page 90 11-6. Unplug the MFC and plug it back in. Data remaining in the memory of the MFC will be deleted. Turn off the power. Then call Brother Customer Service: USA: 1-800-284-4329 From within Canada: 1-800-853-6660 From within Montreal: 1-514-685-6464 Unplug the MFC and plug it back in.
  • Page 91 If the FAX/MFC cannot reset itself and return to the date and time prompt, it will display MACHINE ERROR XX. Please call Brother Customer Service and tell them the Machine Error number, at: USA: 1-800-284-4329 From within Canada: 1-800-853-6660...
  • Page 92 ERROR MESSAGE SET CARTRIDGE TONER EMPTY TONER LOW 11 - 5 T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E CAUSE Toner cartridge is not installed.

  • Page 93: Document Jam

    T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E Inside the Fax Machine...

  • Page 94: Paper Is Jammed In The Multi-Purpose Sheet Feeder

    Open the top cover and check that a torn piece of paper does not remain inside the fax machine. Paper is Jammed near the Drum Unit or in the Fuser Unit Open the top cover. Remove the drum unit.

  • Page 95: If You Are Having Difficulty With Your Fax/Mfc

    If your copy looks good, you probably had a bad connection, with static or interference on the phone line. If the copy looks bad, clean the scanner area. If there is still a problem, call Brother Customer Service at: 1-800-284-4329 (USA) or 1-800-853-6660 (from within Canada) or 1-514-685-6464 (from within Montreal).
  • Page 96 DIFFICULTY Dialing does not work. The FAX/MFC does not answer when called. There is no dial tone on the handset. Transmitting quality is poor. Transmission verification report prints “Results:NG”. The receiving party says the picture is not clear. The receiving party says vertical streaks appear on the faxes they receive.
  • Page 97 Call Waiting Caller ID (or other custom feature) signal comes through on the line, the signal can temporarily interrupt or disrupt the fax data. (Brother’s ECM feature should help overcome this problem.) This condition is related to the telephone system industry, and is common to all devices that send and receive information on a single, shared line with custom features.
  • Page 98 DIFFICULTY The FAX/MFC does not print. The MFC prints unexpectedely or it prints garbage. (For MFC 4600 Only) The MFC cannot print full pages of a document; the error message PRINT OVERRUN occurs. (For MFC 4600 only) The MFC prints the first couple of pages correctly, then some pages have text missing.
  • Page 99 DIFFICULTY Windows I cannot print from my application software. (For MFC 4600 only) Sometimes I get the error message PRINT OVERRUN when printing certain documents from ® Windows (For MFC 4600 only) The FAX/MFC does not load paper. The LCD shows CHECK PAPER or PRINTER JAM.
  • Page 100 DIFFICULTY Vertical streaks appear in copies. Printouts are too dark or too light. Printed pages contain white stripes. White Stripes or Faint lmages Printed pages are stained with toner or have vertical stripes. Dark Stripes or Toner Stains Printed pages have white in black text and graphic areas.
  • Page 101 DIFFICULTY Print Quality Difficulties ( The whole page is printed black. Black Page Nothing is printed on the page. White page Printed pages are marked at regular intervals. Example of Regular Marking Printed pages are blurred at the center or at either edge.

  • Page 102: Packing And Shipping The Fax/Mfc

    Packing and Shipping the FAX/MFC Whenever you transport the FAX/MFC, use the packing materials that came with your machine. Also, follow the steps below to pack the FAX/MFC or it may be damaged, which will void the FAX/MFC’s warranty. Remove the line cord and unplug the FAX/MFC from the AC...
  • Page 103 Pack the drum unit, toner cartridge assembly and printed materials into the original carton as shown below: If you are returning the FAX/MFC to Brother as part of the Swap Program, Note Pack only the FAX/MFC. Keep all separate parts to use with your “Swap” machine.

  • Page 104: Routine Maintenance

    Routine Maintenance You can keep your FAX/MFC in optimum condition by cleaning it on a regular basis. It is a good idea to clean the drum unit during this routine. Avoid using thinners or other organic solvents to clean the FAX/MFC and do not use water. Cleaning the Document Scanner Unplug the telephone line and then the power cord.

  • Page 105: Cleaning The Printer

    T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E Scanner Window Sensor Strip Inside the Fax Machine Electrical Terminal...

  • Page 106: Cleaning The Drum Unit

    Cleaning the Drum Unit We recommend you place the drum unit on a drop cloth or large piece of disposable paper to avoid spilling and scattering toner. Carefully turn the drum unit upside down. Clean the primary corona wire inside the drum unit by gently sliding the tab from right to left several times.

  • Page 107: Replacing The Toner Cartridge

    TONER LOW warning. Discard the used toner cartridge according to local regulations. If you are not sure of them, consult Brother Customer Service. Be sure to seal the toner cartridge tightly so toner powder does not spill out of the cartridge. When discarding used toner cartridges, keep them separate from domestic garbage.
  • Page 108 Open the top cover. Make sure the top cover is completely open. To remove the drum unit, hold each side of the drum by its handles and gently lift the drum forward toward you. Place the drum unit on a drop cloth or large piece of disposable paper to avoid spilling and scattering the toner.
  • Page 109 You can use only a genuine Brother toner cartridge (TN-5000PF series), which is specially formulated to ensure top print quality. Using another brand of toner cartridge may void your fax machine’s...
  • Page 110 Slide the new toner cartridge into the opening on the right side of the drum unit. To ensure that the toner cartridge and the drum unit fit together correctly, make sure that the toner cartridge guide arrow is exactly aligned with the guide arrow on the drum unit.

  • Page 111: Replacing The Drum Unit

    For best performance, use only genuine Brother toner, and the product should be used only in a clean, dust-free environment with adequate ventilation.
  • Page 112 Follow these steps to replace the drum unit: Open the top cover. Remove the old drum unit. Place the drum unit on a drop cloth or large piece of disposable paper to avoid spilling and scattering the toner. Remove the toner cartridge from the drum unit and keep it in a safe place.
  • Page 113 Wait to unpack the new drum unit until immediately before installing it. Place the old drum unit into the aluminum bag and discard it according to local regulations. New Toner Cartridge Aluminum Gently rock the new drum from side to side five or six times.

  • Page 114: For Customer Service

    Reinstall the toner cartridge into the new drum unit. For more information, see Replacing the Toner , page Cartridge 11-20. Holding the new drum unit by its handles, install it. Close the top cover. The FAX/MFC will eject the clear plastic starter sheet automatically.

  • Page 115: Important Information

    REN, you should contact your local telephone company to determine the maximum REN for your calling area. If your FAX 2600 or MFC 4600 damages the telephone line, the telephone company may discontinue your service temporarily. If possible, they will notify you in advance.

  • Page 116: Laser Safety (For 110-120V Models Only)

    If you are not able to solve a problem with your FAX/MFC, contact Brother Customer Service. (See WARNING For protection against the risk of electrical shock, always disconnect all cables from the wall outlet before servicing, modifying or installing the equipment.

  • Page 117: Federal Communications Commission (Fcc) Declaration Of Conformity (For Usa Only)

    Changes or modifications not expressly approved by Brother Industries, Ltd. could void the user’s authority to operate the equipment. Warranty You must use the IEEE-1284 shielded parallel cable provided by Brother Industries, Ltd. (See Ordering Accessories and Supplies free filter core to your standard shielded printer cable. (To receive a free filter core with instructions, call 1-888-879-3232 (USA) or 1-800-668-2768 (from within Canada) and order item number FCYL2.)

  • Page 118: Important Safety Instructions

    Unplug this product from the wall outlet and refer servicing to a Brother Authorized Service Center under the following conditions: When the power cord is damaged or frayed.

  • Page 119: Energy Star ® Compliance Statement

    Do not attempt to service this product yourself, as opening or removing covers may expose you to dangerous voltage points and/or other risks, and may void your warranty. Refer all servicing to a Brother Authorized Service Center. A list of Brother Authorized Service Centers has been included for your convenience, or you may contact Brother Customer Service for your nearest Brother Authorized Service Center.

  • Page 120: Trademarks

    Trademarks Brother is a registered trademark of Brother Industries, Ltd. The Brother logo is a registered trademark of Brother Industries, Ltd. Multi-Function Link is a registered trademark of Brother Industries, Ltd. © Copyright 1996-2000 Brother Industries, Ltd. All rights reserved.

  • Page 121: Specifications

    Automatic/Super Light/Super Dark (manual setting) • Horizontal Standard, Fine, Superfine • Vertical Standard Fine, Photo Superfine 16 stations (FAX 2600) 8 stations (MFC 4600) 30 stations 3 times at 5 minute intervals Monitor 0, 1, 2, 3 or 4 rings Public switched telephone network...

  • Page 122: Printer (For Mfc 4600 Only

    S P E C I F I C A T I O N S ® Windows 3.1x, Windows professional and Windows NT Version 4.0 drivers supporting Brother Native Compression mode and bi-directional capability 1 MB 600 dots/inch 6 pages/minute (when loading letter size or A4 paper from the multi-purpose sheet feeder) (Allowable) 50 - 90.5°...

  • Page 123: Glossary

    Call Waiting Caller ID If you subscribe to this service from the Telephone Company, your fax machine will show the Caller ID of a second call while you are on the telephone. You can switch back and forth between two calls.
  • Page 124 Distinctive Ring A service purchased from the Telephone Company that provides another phone number on an existing phone line. The Brother fax machine uses the new number to simulate a dedicated fax line.
  • Page 125 Reports. You can print Activity Reports on demand without interrupting this cycle. LCD (liquid crystal display) The display screen on the fax machine that shows interactive messages during On-Screen Programming and defaults to the date and time when the machine is idle.
  • Page 126 Temporary Setting You can select certain options for each fax transmission without changing the default settings. Tone A form of dialing on the telephone line used for Touch Tone telephones. toner cartridge An accessory that holds toner for the drum unit on Brother laser models. G - 4...
  • Page 127 User Option List A printed report that shows the current settings of your FAX/MFC. ® ScanSoft™ PaperPort for Brother (For MFC 4600 Only) A document management application that enables you to view incoming faxes and scanned documents. (Included with the optional Multi-Function Link Pro software.) Xmit Report (Transmission Report) A listing of each transmission, showing caller ID, date, time, and number of pages.

  • Page 128: Index

    6-4 paging 8-4 Cleaning drum unit 11-19 printer 11-18 scanner 11-17 CNG tones 1-6 contrast 6-7 control panel FAX 2600 1-2 MFC 4600 1-4 converting telephone wall outlets 2-11 Copy(ies) enlarging 10-3 multiple 10-2 photographs 10-2 quality 11-13 reducing 10-3...
  • Page 129 tone 4-2 dialing automatic fax redial 6-2 Distinctive Ring 5-9 document jam 11-6 drum unit cleaning 11-19 installing 2-3 replacing 11-24 dual access 6-2 Easy Receive 5-3 ECM (Error Correction Mode) 1-6 emergency numbers 12-1 entering text 4-2 envelopes size 2-7 error message on LCD 11-2 CHECK PAPER 11-2 COMM.ERROR 11-2...
  • Page 130 jack(s) converting telephone wall outlets 2-11 EXT. jack external telephone 2-10 TAD (answering machine) 2-9 LCD (Liquid Crystal Display) 3-1 location, choosing 2-2 Maintenance, routine 11-17 manual dialing 7-4 mode 5-1 manual feed slot 2-8 manual transmission 6-2 memory full 6-2, 10-2, 11-3 Memory Status List 8-5, 9-1 more information i Multi-Function Link Pro...
  • Page 131 list of last 50 faxes 9-1 list of your stored numbers 9-1 proof fax was sent 9-2 types of 9-1 resolution fax (Standard, Fine, Super Fine, Photo) 13-1 multiple 6-9 printing 13-2 setting for next fax 6-7 Ring Delay, setting 5-2 ring volume 4-5 rings, setting number of 5-2 roll over phone lines 2-10...
  • Page 132 I - 5 I N D E X...

  • Page 133: Remote Retrieval Access Card

    Remote Retrieval Access Card If you plan to receive fax messages while away from your machine, carrying the Remote Retrieval Access Card printed below will serve as a convenient reminder of the retrieval procedures. Simply cut out the card and fold it to fit your wallet or organizer.
  • Page 134 Fold Fold R - 2...
  • Page 135 EQUIPMENT ATTACHMENT LIMITATIONS (For Canada Only) "NOTICE : The Industry Canada label identifies certified equipment. This certification means that the equipment meets telecommunications network protective, operational and safety requirements as prescribed in the appropriate Terminal Equipment Technical Requirements document(s). The Department does not guarantee the equipment will operate to the user’s satisfaction.
  • Page 136 Brother International Corporation (Canada) Ltd. Dollard-des-Ormeaux, QC, CANADA H9B 3H6 Visit us on the World Wide Web These machines are made for use in the USA or CANADA only. We can not recommend using them Telecommunications Regulations of that country and the power requirements of your machine may not be compatible with the power available in foreign countries.

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Mfc 4600

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