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Using Auto Attendant Mode
Auto Attendant mode is used to route callers to specific handsets. The
machine will automatically answer all incoming calls without ringing and your
recorded greeting will play. After listening to the instructions in your greeting,
the caller will press the number of the desired person and only the cordless
handset of that person will ring. The caller can also press their Start key to
send a fax.
Recording a greeting for Auto Attendant mode
Follow the steps below to record a greeting for Auto Attendant mode on the
machine. The following is an example:
"Hello. You've reached ______ . Press 1 for Susan, 2 for Bob, 3 for George, 4
for Ann, 5 for Ed, 6 for Mary, 7 for Betty, or 8 for Jim now. To send a fax, please
press your facsimile Start key now. To repeat this message, press 9. Thank
you for calling."
♦
The number that is pressed for a person is the number of that person's
cordless handset (the number that is assigned to the cordless handset
when it is registered). The machine's handset is 0, and the cordless
handset that came with the machine is 1. The caller can repeat the greeting
by pressing 9.
♦
If Auto Attendant mode is used without recording a greeting, the machine
and all cordless handsets will ring normally when a call comes in.
1
Press
REC/
MEMO
the machine.
2
Press
once.
3
START/MEMORY
Press
record the message.
•
The greeting can be up to 60 seconds long. While recording, the display will
show the time left to record.
4
When finished, press
once and
once on
and speak facing "MIC" on the operation panel to
STOP
.
Using Auto Attendant Mode
Display:
FEB-20 10:30
AUTO ATTENDANT
FEB-20 10:30
START: RECORD
45
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