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Sharp UX-CD600 Operation Manual

Sharp communication center operation manual ux-cd600.
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UX-CD600
1. Installation
2. Using the Cordless Handset
3. Using the Answering System
4. Sending Faxes

5. Receiving Faxes

6. Making Copies
7. Special Functions
8. Printing Lists
9. Maintenance

10. Troubleshooting

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   Summary of Contents for Sharp UX-CD600

  • Page 1: Receiving Faxes

    To ensure Sharp For your convenience, Genuine Sharp Supplies, Accessories, and quality, look for additional Sharp Products can be purchased from the Authorized Sharp the Sharp Genuine Reseller where you purchased your product or on-line at: Supplies Logo on w w w .
  • Page 2 (3) Telephone number of either the sending machine, business, business entity or individual. In order to program this information into your facsimile machine, please refer to the appropriate instructions in the operation manual." ® As an NERGY partner, SHARP has determined that this product meets the ® guidelines for energy efficiency. NERGY...
  • Page 3 Modem speed Transmission time* Compression scheme Compatibility *Based on Sharp Standard Chart at standard resolution, excluding time for protocol signals (i.e., ITU-T phase C time only). In addition to the cordless handset that comes with the communication center, you can purchase up to seven accessory cordless handsets.
  • Page 4 Automatic dialing Applicable telephone line Number of connectable lines Two Telephone function Reception modes Automatic document feeder 10 pages max. (letter/A4, 20 lb paper) Input document size Effective scanning width Resolution Halftone (grayscale) Contrast control Copy function Display Power requirements Power consumption Operating temperature Humidity...
  • Page 5 Accessory cordless handset UX-K02 (up to 7 handsets can be added) As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification changes for product improvement without prior notice. The performance specification figures indicated are nominal values of production units. There may be some deviations from these values in individual units.
  • Page 6: Important Safety Information

    Important safety information Do not disassemble this machine or attempt any procedures not described in this manual. Refer all servicing to qualified service personnel. Do not install or use the machine near water, or when you are wet. For example, do not use the machine near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement, or near a swimming pool.
  • Page 7 Do not store or carry the battery with other metal objects such as keys or pins. These may short the battery and cause it to overheat. Do not allow the battery to become wet. Do not dispose of the battery in a fire or heat the battery. The battery may explode. Health care facilities and equipment Radio frequency energy emitted from the cordless handset equipment may cause medical equipment to malfunction.
  • Page 8: Table Of Contents

    Table of Contents A Look at the Operation Panel 1. Installation Unpacking Checklist ........14 Setting Up.
  • Page 9 Loading the Document ........83 Adjusting the Resolution and Contrast ..... . . 84 Sending a Fax by Normal Dialing .
  • Page 10: A Look At The Operation Panel

    A Look at the Operation Panel Fax machine RESOLUTION/ SPEAKER RECEPTION MODE STOP FLASH MEMO COPY/HELP/POLL START/MEMORY 12 13 SPEAKER key Press this key to talk with the other party through the speakerphone during a call (speak toward “MIC” on the operation panel; page 59). This key can also be used to listen to the line and fax tones through the speaker when faxing a document (page 86).
  • Page 11 Display This displays messages and prompts to help you operate the machine. The microphone is located here. Speak toward MIC when using the speakerphone or when recording an outgoing message or memo. UP and DOWN arrow keys Enlarge/reduce setting: When making a copy of a document, press these keys to select an enlarge/reduce setting (page 105).
  • Page 12 INTERCOM/CONFERENCE key Press this key to page or locate a cordless handset (page 55). During a phone call, press the key to transfer the call to a cordless handset or begin a conference call (page 57). Left and right arrow keys Auto-dial numbers: When sending a fax or making a phone call, press these keys to scroll through your auto-dial numbers (page 91), the “REVIEW CALLS”...
  • Page 13: Cordless Handset

    Cordless handset FUNCTION REMOTE /PAUSE /FLASH START REVIEW SEARCH TALK DOWN RECEPTION PQRS WXYZ PLAY PLAY NEW STOP REPEAT SKIP DELETE REDIAL INTER HOLD CONFERENCE ERASE Antenna Display This displays messages and prompts to help you use the cordless handset. UP and DOWN arrow keys Receiver volume: When talking on the cordless handset, press these keys to adjust the receiver volume (page 41).
  • Page 14 FUNCTION/PAUSE key This key is used during the procedures for storing and editing auto dial numbers (pages 48 and 51). When entering a number for automatic dialing, press this key to insert a pause between digits. TALK key Press this key to make or answer a call (pages 42). REVIEW (left) arrow key Press the REVIEW arrow key and then the UP or DOWN arrow key to scroll through your 30 most recent calls (only available if you have Caller ID) (page...
  • Page 15 OFF key Press this key to end a call. SEARCH (right) arrow key Use this key to search for an auto dial number (page 50). This key can also be used to move the cursor right when entering or editing an auto-dial number or name.
  • Page 16: Installation

    1. Installation Unpacking Checklist Before setting up, make sure you have all of the following items. Paper tray Handset Cordless Battery handset cover Paper tray Operation extension manual Handset Two-line cord telephone cord Battery pack If any are missing, contact your dealer or retailer.
  • Page 17: Setting Up

    Setting Up Selecting a location for the machine To maximize the talking range of the cordless handset, we recommend installing the machine in a high and central location away from obstructions such as walls. Do not place the Do not place the machine near machine in direct heaters or air...
  • Page 18: Connecting The Power Cord

    Setting Up Connecting the machine’s handset Connect the machine’s handset as shown and place it on the handset rest. ♦ The ends of the handset cord are identical, so they will go into either jack. Make sure the handset cord goes into the jack marked with a handset symbol on the side of the machine!
  • Page 19 Setting Up Connecting the phone lines If you have two phone lines, both lines can be connected to the machine. The phone lines can be used simultaneously. For example, you can make a phone call using the machine’s handset on line 1 while sending a fax on line 2, or make simultaneous phone calls using one cordless handset on line 1 and another cordless handset on line 2.
  • Page 20 Setting Up If you are connecting only one line: Insert one end of the provided telephone line cord into your phone jack and the other end into the jack on the machine marked LINE 1/2. ♦ Do not connect the line cord to the LINE 2 jack! ♦...
  • Page 21 Attach the paper tray and paper tray extension Attach the paper tray. Attach the paper tray extension. About condensation If the machine is moved from a cold to a warm place, it is possible that condensation may form on the scanning glass, preventing proper scanning of documents for transmission.
  • Page 22 Setting Up Raising the base antenna Raise the base antenna to ensure clear communication with the cordless handset. Connecting the cordless handset charger Connect the AC adapter to the cordless handset charger. Plug the AC adapter into a standard 120 V AC outlet. Important: Never cover the charger and AC adapter with a blanket, cloth, or other material.
  • Page 23 Installing the battery and charging the cordless handset Connect the battery connector Connect the battery connector cordless handset. • Place the wires as shown. Place the battery cover on the cordless handset, making sure it snaps firmly into place. • Make sure the wires are not caught or pinched by the cover.
  • Page 24 Setting Up When the battery needs charging, LOW BATTERY will appear in the display and you will hear beeps during a phone conversation. If you need to continue the conversation, transfer the call to the machine or another cordless handset (see page 56).
  • Page 25 Entering a name for the cordless handset You can enter a name for the cordless handset in the machine. ♦ The machine will transmit the name that you enter to your cordless handset. The name will appear in the cordless handset’s display. FUNCTION Press once and...
  • Page 26 Setting Up ♦ To clear a mistake, press ♦ To enter a lower case letter, continue pressing the key for the letter until the lower case letter appears. ♦ To enter one of the following symbols, press . / ! " # $ % & ’ ( ) + + , - : ; < = > ? @ [ ¥ ] ^ _ ' { | } START/MEMORY Press STOP...
  • Page 27 You can use up to 7 additional UX-K02 cordless handsets with the UX-CD600. For information on setting up an accessory cordless handset for use with the UX-CD600, see the manual that accompanies the accessory handset. Setting Up Please purchase accessory UX-K02 handsets at your...
  • Page 28: Loading The Imaging Film

    Remove the two green gears from the spools. DO NOT DISCARD THE TWO GREEN GEARS! When replacing the film, use a roll of Sharp UX- 5CR imaging film. One roll can print about 150 letter-size pages. Use only Sharp Genuine...
  • Page 29 Remove the new roll of imaging film from its packaging. • Cut the band that holds the rolls together. Insert the green gears. Make sure the gears fit into the slots in the ends of the rolls. Insert the film into the print compartment.
  • Page 30: Loading Printing Paper

    Loading Printing Paper Loading Printing Paper You can load letter or legal size paper in the paper tray. Recommended paper weight is 20-lb. Copy Bond. The maximum number of sheets is as follows: Approx. Letter size: maximum stack height should not be higher than the line on the tray) Legal size: 5 sheets...
  • Page 31: Setting The Paper Size

    Setting the paper size The machine has been set at the factory to scale received faxes to letter size paper. If you loaded legal paper, you must change the paper size setting to LEGAL. FUNCTION Press once and Press once and Press once.
  • Page 32: Entering Your Name And Fax Number

    Entering Your Name and Fax Number Entering Your Name and Fax Number Before you can begin sending faxes, you must enter your name and fax (telephone) number. You also need to set the date and time. Important! FCC regulations require that your name, telephone/fax number, and the date and time appear on each fax message you send.
  • Page 33 Enter your name by pressing number keys for each letter as shown in the chart below. Up to 24 characters can be entered. Example: SHARP = 7777 44 2 777 SPACE = ♦...
  • Page 34: Setting The Date And Time

    Setting the Date and Time Setting the Date and Time The date and time appear in the display and are printed at the top of every page you fax. Set the date and time as shown below. STOP START/MEMORY FUNCTION Press once and Press...
  • Page 35: Daylight Saving Time

    Enter the year (four digits). Example: 2004 Enter a two-digit number for the hour (“01” to “12”) and a two-digit number for the minute (“00” to “59”). Example: 9:25 Press to select A.M. or START/MEMORY Press to start the clock. STOP Press to return to the date and time display.
  • Page 36: Setting The Reception Mode

    Setting the Reception Mode Setting the Reception Mode The machine has three modes for receiving calls and faxes: AUTO ATTENDANT ( Select this mode when you wish to route callers to specific cordless handsets. The machine will automatically answer all incoming calls without ringing and your recorded greeting will play.
  • Page 37: Line Settings

    Line Settings Setting the dial mode The machine is set for tone dialing. If you are on a pulse dial line, you must set the machine for pulse dialing. Press the panel keys as explained below. ♦ If you have connected two lines, the dial mode must be set separately for line1 and line 2.
  • Page 38 Line Settings Specifying how the line is selected (dialing line setting) If you have connected two lines to the machine, use this setting to specify how the line is selected when you make a phone call or send a fax by manual dialing.
  • Page 39 Disabling line 2 (line 2 invalid setting) If you have only connected one line to the machine, follow the steps below to disable line 2. This will make it impossible to select line 2 when making a call or sending a fax, thereby preventing accidental selection of the line. FUNCTION Press once and...
  • Page 40 Line Settings Voice mail message alert (requires subscription to service) If you subscribe to a voice mail service from your phone company and your service includes a visual alert feature that tells you when you have new messages, you can have “VOICE MAIL” appear in the display of both the machine and the cordless handset when you have new messages (“VOICE MAIL 2”...
  • Page 41: Volume Adjustment - Machine

    Volume Adjustment - Machine SPEAKER Speaker While using the speaker to make a phone call or send a fax, press to adjust the volume. (To use the speaker to make a phone call, press to select the line if “WHICH LINE?’ appears in the display, and then press the number keys to dial.) Machine handset When talking through the handset,...
  • Page 42: Volume Adjustment - Cordless Handset

    Volume Adjustment - Cordless Handset Machine ringer Press volume level. SPEAKER (Make sure pressed, the handset is not lifted, and a document is not loaded in the feeder.) • The ringer rings once at the selected level, and then the date and time reappear in the display.
  • Page 43 Cordless handset receiver volume When talking on the cordless handset, press to select the desired volume level. • Note: The volume reverts to MIDDLE each time you hang up (press Cordless handset ringer When you are not talking on the cordless handset, press select the desired ringer volume level.
  • Page 44: Using The Cordless Handset

    2. Using the Cordless Handset Making a Phone Call Pick up the cordless handset and press If the display at right appears, press to select line 1 or line 2. (If the display at right does not appear, go directly to Step 3.) When you hear the dial tone, dial the number.
  • Page 45: Receiving A Phone Call

    ♦ Check the number in the display before pressing HOLD mistake, press ERASE ♦ If “WHICH LINE?” appears in the display while entering the number, press to select line 1 or the number. Note: If a pause is needed between any of the digits to access an outside line or a special service, press Receiving a Phone Call When the cordless handset rings, pick it up and press any key (except...
  • Page 46: Receiving A Fax Using The Cordless Handset

    Receiving a Fax Using the Cordless Handset If calls come in on both lines simultaneously If calls come in on both lines simultaneously, the display will alternately show <<< RINGING >>> <<<RINGING 2>>> to indicate that there is a call on line 2 <<<...
  • Page 47: Using Auto Attendant Mode

    Auto Attendant mode is used to route callers to specific handsets. The machine will automatically answer all incoming calls without ringing and your recorded greeting will play. After listening to the instructions in your greeting, the caller will press the number of the desired person and only the cordless handset of that person will ring.
  • Page 48 Using Auto Attendant Mode START/MEMORY Press record the message. • The greeting can be up to 60 seconds long. While recording, the display will show the time left to record. When finished, press Selecting Auto Attendant mode To select Auto Attendant mode, RECEPTION MODE press appears in the display.
  • Page 49 Setting the ring duration In Auto Attendant mode, after the caller listens to your greeting and presses a key to call a particular person, the cordless handset of that person (or the machine handset) will make a special ringing sound (called pseudo ringing) for 15 seconds.
  • Page 50: Storing And Using Auto-dial Numbers

    Storing and Using Auto-Dial Numbers Storing and Using Auto-Dial Numbers You can store your most frequently dialed numbers for automatic dialing. Numbers can be stored in the Common book or the Private book. ♦ Up to 99 numbers can be stored in the Common book. These numbers are shared with the machine and other cordless handsets, and can be stored using a cordless handset as explained below, or the machine as explained on page 88.
  • Page 51 Enter a name by pressing number keys for each letter as shown in the chart below. Up to 15 characters can be entered. (If you do not wish to enter a name, go directly to Step 7.) Example: SHARP = 7777 44 2 777 SPACE = ♦...
  • Page 52 Storing and Using Auto-Dial Numbers Dialing an auto-dial number Press once. SEARCH Press to select the Common book, to select the Private book. Press display. Press TALK • If “WHICH LINE?” appears in the display, press to select line 2. •...
  • Page 53 FUNCTION /PAUSE Press Press the number keys to enter the new number. • To clear a mistake, press digits to access a special service or an outside line, press • If you do not wish to change the number, go directly to Step 6. Press START Press the number keys to enter the new name (see Step 6 on page 49).
  • Page 54: Redial

    Redial Press display. HOLD Press ERASE Press START Press to exit. Redial You can automatically redial the last number dialed on the cordless handset. Note: The machine and cordless handsets each retain their own separate redial numbers. Press REDIAL • Check the display to make sure the number that appears is the number you wish to dial.
  • Page 55: Using The Intercom Feature

    Using the Intercom Feature ♦ When using the Intercom feature, you will not hear your voice through the handset receiver when you speak. ♦ It may not be possible to page another cordless handset or the machine when other cordless handsets or the machine are already in use. ♦...
  • Page 56 Using the Intercom Feature Paging a cordless handset from another cordless handset INTER Press on the cordless handset. The numbers and names of the other cordless handsets appear (even the numbers of cordless handsets that are not registered) Enter the number of the cordless handset that you wish to page.
  • Page 57 Paging a cordless handset from the machine (cordless handset locator) You can use this procedure to page a cordless handset, or locate a handset in the event that you misplace it. Pick up the machine handset. • If you wish to use the speakerphone, skip this step (the speaker will activate automatically in Step 2 below).
  • Page 58: Transferring Calls And Making Conference Calls

    Transferring Calls and Making Conference Calls Transferring Calls and Making Conference Calls You can transfer a call to the machine or to a cordless handset. You can make a 3-person conference call with one outside person and two people using cordless handsets (or the machine handset). ♦...
  • Page 59 Transferring a call from the machine to a cordless handset (conference call) During the call, press machine. Enter the number of the cordless handset to which you wish to transfer the call. Example: The selected cordless handset rings. The other person answers on the cordless handset. Tell the other person that you are transferring the call, or that you are starting a conference call.
  • Page 60 Transferring Calls and Making Conference Calls Changing the reception mode on the machine Note: If a call comes in on line 2 while a cordless handset is being used to change the reception mode, neither the machine nor the cordless handsets will ring.
  • Page 61: Making Phone Calls At The Machine

    Making Phone Calls at the Machine You can make and receive calls using the machine’s handset or the speakerphone. ♦ If calls come in on both lines simultaneously and you answer with the machine’s handset, the call that came in first will be answered. Making a phone call Pick up the handset or press If the display at right appears, press...
  • Page 62 Making Phone Calls at the Machine Using an auto-dial number If the number that you wish to dial has been stored in the Common book in the machine (see page 88), you can dial it automatically. Press display (if no name was stored, the number will appear). Lift the handset or press •...
  • Page 63: Using The Answering System

    3. Using the Answering System The answering system allows you to receive both voice messages and faxes while you are out. The answering system has one general box and eight personal boxes for callers to leave messages. General Message Personal Message To use the answering system, you must record a greeting for...
  • Page 64: Recording An Outgoing Message

    Recording an Outgoing Message Recording an Outgoing Message The outgoing message (OGM) is the greeting that the system plays after answering a call to inform callers that they can leave a message or send a fax. Follow the steps below to record an outgoing message for the general box, and an outgoing message for each personal box that you wish to use.
  • Page 65: Setting A Passcode For A Personal Box

    Press once. START/MEMORY Press and speak facing “MIC” on the operation panel to record the message. • While recording, the display will show the time left to record. When finished, press To delete or check an outgoing message To delete or check an outgoing message, follow Steps 1 through 3 of the above procedure to select the message, and then press PLAY/ to check.
  • Page 66 Setting a Passcode for a Personal Box Press once. Press to set a passcode. (To clear a previously set passcode, press Enter the number of the personal box for which you wish to set a passcode. Example: for Box 1 (If you are clearing a passcode, enter the number of the box and go to Step Enter a 3-digit number for the passcode.
  • Page 67: Operating The Answering System

    Operating the Answering System Activating the answering system To turn on the answering system so that callers can leave messages, press RESOLUTION/ RECEPTION MODE until RESOLUTION/ RECEPTION MODE ♦ It will not be possible to set the reception mode to TAD mode ( general outgoing message has not been recorded.
  • Page 68 Operating the Answering System Listening to received messages (at the machine) When you return, the machine display will show the number of messages recorded in each box. Follow the steps below to listen to your messages. PLAY/ Press HOLD • If you only want to listen to new messages (messages not previously listened to), continue to hold If you wish to listen to the messages in a personal box, press the...
  • Page 69 Erasing received messages It is important to erase received messages after you listen to them to ensure that the memory does not become full. ♦ Erasing all messages in the general box: To erase all messages in the general box, press ♦...
  • Page 70 Operating the Answering System Recording phone conversations (2-way recording) To record a phone conversation, hold down the conversation that you wish to record. When you are finished, release the key. The conversation is recorded in the general box and will be played back when PLAY/ key is pressed.
  • Page 71 • Stop: To stop playback and exit remote mode, press To return to the STAND-BY display, press • If you take no action for 60 seconds in REMOTE MODE, the cordless handset will automatically return to the standby display. Deleting all messages from a cordless handset You can use your cordless handset to delete all messages in your personal box, or all messages in the general box.
  • Page 72: Optional Answering System Settings

    Optional Answering System Settings Optional Answering System Settings Setting ICM time Incoming messages (ICMs) are the messages which callers leave for you in the answering system. The answering system is set at the factory to allow each caller a maximum of 4 minutes to leave a message. If desired, you can change this setting to 15, 30, or 60 seconds.
  • Page 73 ♦ Automatic fax reception NO: The machine will answer after 20 rings, after which it will wait to receive a remote command. Most callers will hang up before it answers; however, when you call the machine from a remote location, you can wait until it answers, listen to your messages, and then erase them (see Remote Operations on page 76).
  • Page 74 Optional Answering System Settings Press once. Press to turn on OGM only mode, to turn it off. STOP Press to return to the date and time display. CPC Detection When a caller hangs up, the central telephone exchange issues a CPC (Calling Party Control) signal.
  • Page 75: Transfer Function

    Transfer Function The Transfer function is used to have the machine automatically call you at a specified number every time it receives an incoming message in a specified box. This lets you hear your messages immediately after they come in, even when you are at a remote location.
  • Page 76 Transfer Function STOP Press to return to the date and time display. Recording the transfer message The transfer message plays when you answer the telephone, and informs you that the call is a transfer call. The following is an example: “Hello.
  • Page 77 FUNCTION Press once and Press once and Press once. Press to turn on the Transfer function. (To turn off, press Press the number of the box for which you want the Transfer function to operate (for the general box, press STOP Press to return to the date and time display.
  • Page 78: Remote Operations

    Remote Operations Remote Operations When you are out, you can call the machine from any touch-tone telephone and play back your messages using the remote commands. You can also use these commands to change the reception mode and other settings. Remote code number After calling the machine, you must enter your remote code number to listen to messages in the general box, or to messages in a personal box that does...
  • Page 79 Toll Saver When you call the machine to listen to your messages, it will answer after two rings if it has received at least one message in any of the boxes, or after four rings if it has not received any messages. This allows you to save money on telephone charges, particularly if you are calling long distance.
  • Page 80 Remote Operations While the messages are playing, you can do any of the following: • Repeat: To listen to a message a second time, press telephone before that message ends. To move back to the previous message, press message. • Skip forward: To skip forward to the next message, press on the telephone.
  • Page 81: Changing The Reception Mode

    Note: You can also call the machine and perform remote operations when the reception mode is set to Auto Attendant, or TEL mode if you call your line 2 number (unless the number of rings is set to 0). In this case, when you call the machine, press the fax tone in TEL mode on line 2), and then continue from Step 2 above.
  • Page 82 Remote Operations Recording a new outgoing message Note: You can only record a new outgoing message for the box you accessed at the beginning of the call. Press When you hear a short beep, speak into the telephone to record the new message.
  • Page 83: Recording A Memo

    Recording a new transfer message Press , and When you hear a short beep, speak into the telephone to record the new message. • The time for the transfer message is fixed at 15 seconds. After 15 seconds (or earlier if the machine detects silence after you finish speaking), you will hear a beep, and the new message will be played back automatically.
  • Page 84: Sending Faxes

    4. Sending Faxes Transmittable Documents Size and weight The size and weight of documents that you can load in the document feeder depend on whether you load one page at a time or several pages at once. Loading one page at a time: Minimum size Maximum size 5.8"...
  • Page 85: Loading The Document

    Other restrictions ♦ The scanner cannot recognize yellow, greenish yellow, or light blue ink. ♦ Ink, glue, and correcting fluid on documents must be dry before they pass through the document feeder. ♦ All clips, staples, and pins must be removed from documents before loading in the feeder.
  • Page 86: Adjusting The Resolution And Contrast

    Adjusting the Resolution and Contrast Adjust the resolution and/or contrast settings as explained in Resolution and Contrast below, then dial the receiving machine as explained on page 86. Adjusting the Resolution and Contrast If desired, you can adjust the resolution and contrast before sending a document.
  • Page 87: Contrast Settings

    Contrast settings AUTO DARK Load the document(s). • The document must be loaded before the resolution and contrast can be adjusted. RESOLUTION/ RECEPTION MODE Press one or more times until the desired resolution and contrast settings appear in the display. •...
  • Page 88: Sending A Fax By Normal Dialing

    Sending a Fax by Normal Dialing Sending a Fax by Normal Dialing With Normal Dialing, you pick up the handset (or press pressing the number keys. ♦ If a person answers, you can talk with them before sending the fax. ♦...
  • Page 89 Wait for the connection. Depending on the setting of the receiving machine, you will either hear a fax tone or a person will answer. • If the other party answers, ask them to press their Start key (if you pressed SPEAKER , speak toward “MIC”...
  • Page 90: Sending A Fax By Automatic Dialing

    Sending a Fax by Automatic Dialing Sending a Fax by Automatic Dialing You can store your most frequently dialed fax or phone numbers in the machine for automatic dialing. ♦ Auto-dial numbers can be stored using either the machine or the cordless handset (to store a number using the cordless handset, see page 48).
  • Page 91 Enter a name by pressing number keys for each letter as shown in the chart below. Up to 15 characters can be entered. (If you do not wish to enter a name, go directly to Step 6.) Example: SHARP = 7777 44 2 777 SPACE = ♦...
  • Page 92 Sending a Fax by Automatic Dialing Editing and clearing auto-dial numbers If you need to make changes to a previously stored auto-dial number, or clear a number, follow these steps: FUNCTION Press once and Press the display. Press once. Press for EDIT or •...
  • Page 93 START/MEMORY Press Return to Step 2 to edit or clear another number, or press return to the date and time display. Using an auto-dial number Once you have stored a fax number, you can use it to send a fax. Load the document(s).
  • Page 94 Sending a Fax by Automatic Dialing Sending a fax by Direct Keypad Dialing You can also enter a full number with the number keys and then press the START/MEMORY key to begin dialing. You can use this method to dial a full number when you don't need to speak to the other party before faxing.
  • Page 95: Automatic Redialing

    Redial You can automatically redial the last number dialed on the fax machine. Note: The fax machine and the cordless handset each retain their own separate redial numbers. Load the document(s). • RECEPTION MODE If desired, press resolution and/or contrast. Press once.
  • Page 96: Error Correction Mode

    Sending a Fax by Automatic Dialing ♦ You can press ♦ Under certain conditions (for example if a person answers the call on a telephone), automatic redialing may stop before three redialing attempts are made. Error Correction Mode The fax machine is set to automatically correct any distortions in a transmission due to noise on the telephone line before printing at the receiving end.
  • Page 97: Sending A Fax From Memory

    Sending a Fax From Memory You can scan a document into the machine’s memory and send the document from memory. This increases transmission speed and allows you to send a fax to multiple destinations in a single operation. After transmission, the document is automatically cleared from memory.
  • Page 98: Memory Transmission

    Sending a Fax From Memory Repeat Steps 3 and 4 for each of the other destinations to which you wish to send the fax (maximum of 20). • To check your selected destinations, press delete a destination, scroll to the destination and then press When you are ready to begin transmission, press •...
  • Page 99: If The Memory Becomes Full

    If the memory becomes full... If the memory becomes full while the document is being scanned, MEMORY IS FULL and SEE MANUAL will alternately appear in the display. START/MEMORY ♦ Press stored up to that point in memory. The remaining pages will be ejected from the feeder.
  • Page 100: Receiving Faxes

    5. Receiving Faxes Receiving Faxes Automatically Automatic reception in Auto Attendant and TAD modes When the reception mode is set to Auto Attendant or TAD, the machine will automatically receive faxes. To select Auto Attendant or TAD mode, press until the display.
  • Page 101 RESOLUTION/ RECEPTION MODE Changing the number of rings If desired, you can change the number of rings on which the machine answers calls that come in on line 2 in TEL mode. Any number from 2 to 5 can be selected.
  • Page 102: Receiving Faxes Manually

    Receiving Faxes Manually Receiving Faxes Manually To receive a fax manually, you must answer the call personally using the machine handset, a cordless handset, or an extension phone connected to the same line. Faxes can only be received manually in TEL mode. A fax can be received manually on line 1, or on line 2 if you answer the call before the machine answers automatically.
  • Page 103 Receiving a Fax Using the Cordless Handset If you hear a fax tone after answering a call on the cordless handset, or if the other party speaks to you and then wants to send a fax, press signals the machine to begin fax reception. Answering on an extension phone connected to the same line Answer the extension phone when it...
  • Page 104: Optional Reception Settings

    Optional Reception Settings Optional Reception Settings Fax Signal Receive The machine will automatically begin reception if you hear a soft fax tone after answering a call on the machine’s handset. If you use a computer fax modem to send documents on the same line, you must turn this function off in order to prevent the machine from mistakenly attempting to receive documents from the computer fax modem.
  • Page 105: Reception Ratio

    Reception Ratio The machine has been set at the factory to automatically reduce the size of received documents to fit the size of the printing paper. This ensures that data on the edges of the document are not cut off. If desired, you can turn this function off and have received documents printed at full size.
  • Page 106: Substitute Reception To Memory

    Substitute Reception to Memory Substitute Reception to Memory In situations where printing is not possible, such as when the machine runs out of paper, the imaging film needs replacement, or the paper jams, incoming faxes will be received to memory. When you have received a document in memory, FAX RX IN MEMORY will appear in the display, alternating with ADD PAPER &...
  • Page 107: Making Copies

    6. Making Copies The machine can also be used to make copies. Single and multiple copies (up to 99 per original) can be made, enabling the machine to double as a convenience office copier. Load the document(s) face down. (Maximum of 10 pages.) •...
  • Page 108 Making Copies If MEMORY IS FULL appears... If the memory becomes full while a document is being scanned, MEMORY IS FULL and SEE MANUAL will alternately appear in the display and the document will automatically feed out. This may happen if the resolution is set to SUPER FINE, or if you selected an enlarge/reduce setting, or if you are making more than one copy per original.
  • Page 109: Special Functions

    7. Special Functions Caller ID and Call Waiting ID (Requires Subscription to Service) Caller ID: If you subscribe to a Caller ID service from your telephone company, you can have caller information appear in the display of the machine and the cordless handset when you receive a call.
  • Page 110 Caller ID and Call Waiting ID (Requires Subscription to Service) Press once. Press (YES) to turn on Caller ID. (To turn off Caller ID, press The display briefly shows your selection and then the next option STOP setting. Press Entering your area code If the area code must not be dialed when you dial a local phone number (within your calling area code), follow the steps below to enter your area code.
  • Page 111 Caller ID and Call Waiting ID (Requires Subscription to Service) Example (using the area code “123”): If Step 4 is skipped, the Caller ID display will show 123-444-1234, and the number that will dial from the Caller ID list is 123- 444-1234.
  • Page 112: Display Messages

    Caller ID and Call Waiting ID (Requires Subscription to Service) To select which call you would like to take, press any key (other than while the call that you wish to take appears in the cordless handset display. Note: When the machine’s handset is used, only the call that came in first can be answered.
  • Page 113 Caller ID and Call Waiting ID (Requires Subscription to Service) Viewing the Caller ID list If you subscribe to a Caller ID service and have turned on the Caller ID function, the machine will keep information on the most recent 30 calls and faxes you have received.
  • Page 114 Caller ID and Call Waiting ID (Requires Subscription to Service) To delete calls from the Caller ID list If you want to delete a single call from the caller list, press call appears in the display. If you want to delete all calls from the list, hold down for at least 3 seconds while you are viewing any number in the DELETE list.
  • Page 115 Caller ID and Call Waiting ID (Requires Subscription to Service) Erasing all calls from the cordless handset’s Caller ID list Follow these steps to erase all calls from the cordless handset’s Caller ID list. On the cordless handset, press REVIEW HOLD Press ERASE...
  • Page 116: Polling (requesting A Fax Transmission)

    Polling (Requesting a Fax Transmission) Polling (Requesting a Fax Transmission) Polling allows you to call another fax machine and have it send a document (previously loaded in its feeder) to your machine without assistance from the operator of the other machine. Hint: Polling is useful when you want the receiving fax machine, not the transmitting fax machine, to bear the cost of the call.
  • Page 117: Printing Lists

    8. Printing Lists You can print lists showing settings and information entered in the machine. The lists are described below. To print a list, follow these steps. FUNCTION Press once and Press once. Press until the desired list appears in the display. Press once.
  • Page 118: Telephone Number List

    Printing Lists Telephone Number List This list shows the fax and phone numbers that have been stored in the Common book for automatic dialing. Setup List This list shows your current selections for the FUNCTION key settings. The list also shows your name and fax/telephone number as entered in the machine, and a sample of the header printed at the top of every page you transmit (HEADER PRINT).
  • Page 119: Transaction Report

    Transaction Report This report is printed out automatically after an operation is completed to allow you to check the result. The machine is set at the factory to print out the report only when an error occurs. ♦ The Transaction report cannot be printed on demand. Headings in Transaction Report SENDER/ The name or fax number of the other machine involved in the...
  • Page 120 Printing Lists Transaction Report print condition You can change the condition under which a Transaction Report is printed out. Follow the steps below. FUNCTION Press once and Press once and Press once. Press a number from ALWAYS PRINT ERROR/MEMORY SEND ONLY ERROR ONLY NEVER PRINT STOP...
  • Page 121: Maintenance

    9. Maintenance Print head Clean the print head frequently to ensure optimum printing performance. Note: Remove the paper from the paper tray before cleaning the print head. Unplug the power cord, and open the operation panel (press Take the imaging film out of the print compartment and place it on a sheet of paper.
  • Page 122: Scanning Glass And Rollers

    Maintenance Place the imaging film back in the print compartment. Rotate the front gear until the film is taut, and then close the operation panel (press down on both sides to make sure it clicks into place). Scanning glass and rollers Clean the scanning glass and rollers frequently to ensure the quality of transmitted images and copies.
  • Page 123: The Housing

    Flip up the green levers on each side of the white roller. Wipe the scanning glass (under the white roller) and rollers with a cotton swab. • Make sure that all dirt and stains (such as correcting fluid) are removed. Dirt and stains will cause vertical lines on transmitted images and copies.
  • Page 124: Replacing The Cordless Handset Battery

    If you find that LOW BATTERY appears in the cordless handset display soon after the battery is charged, replace it with the following battery: Replacement battery: Use only a Sharp UX-BA01 battery (3.6 V Ni-MH battery, capacity: 850 mAh) Caution: Danger of explosion if battery is incorrectly replaced.
  • Page 125: Battery Disposal

    Place the battery cover on the cordless handset, making sure it snaps firmly into place. Place the cordless handset in the charger with the dial pad facing forward. • Let the new battery charge for at least hours. Battery disposal The battery pack contains a Nickel Metal Hydride battery.
  • Page 126: Troubleshooting

    10. Troubleshooting Problems and Solutions If you have any problems with machine or cordless handset, first refer to the following troubleshooting guide. If you cannot solve the problem, call Sharp's Customer Assistance Center at 1-877-794-8675. Line error Problem LINE ERROR appears in the display.
  • Page 127: Dialing And Transmission Problems

    Dialing and transmission problems Problem No dial tone when you pick up the handset or press the SPEAKER key. Dialing is not possible. The power is on, but no transmission takes place. Nothing is printed at the receiving end. A distorted image is received at the other end.
  • Page 128: Reception And Copying Problems

    Problems and Solutions Reception and copying problems Problem The printing paper comes out blank when you try to receive a document. General print quality is poor. The received document is faint. Received images are distorted. A received document or copy prints out in strips. The quality of copies is poor and/or dark vertical lines appear.
  • Page 129: General Problems

    Dark vertical lines appear on copies and received faxes. General problems Problem Auto-dial numbers cannot be stored in the machine. Nothing appears in the display. The machine does not operate correctly. Automatic document feeding does not work for transmission or copying. VOICE MAIL continues to appear in the display after you have listened to or...
  • Page 130 Problems and Solutions Cordless handset problems Problem The cordless handset does not operate and nothing appears in the display. Calls cannot be made or received on the cordless handset. The battery does not charge. Solution • Make sure the battery is properly connected inside the cordless handset (see page 21).
  • Page 131 You hear noise or interference during a call. You hear beeps during a call. INTERCOM/ CONFERENCE When you press INTER , the name of one of the other cordless handsets does not appear in the list (only the number appears), even though a name has been programmed for that cordless handset.
  • Page 132 Problems and Solutions HANDSET? appears in the display. The cordless handset is outside of the talking range of the machine, the power of the machine is off, or the cordless handset has not been registered in the machine. If this message appears when you are talking on the cordless handset, your call will be disconnected.
  • Page 133: Messages And Signals

    Messages and Signals Display messages (machine) Note: If you have turned on the Caller ID function, see page 109 for display messages related to Caller ID. ADD PAPER & / PRESS START KEY (alternating messages) BUSY CALL TRANSFER CHECK FILM/ CHECK COVER/ CHECK PAPER JAM (alternating messages)
  • Page 134 Messages and Signals FAX RX IN MEMORY FUNCTION MODE HSn IN USE (where “n” is a number from 1 to 8) INTERCOM L1/L2: HSn IN USE (where “n” is a number from 1 to 8) LINE BUSY LINE ERROR MEMORY IS FULL/ SEE MANUAL (alternating messages) A fax has been received in memory because the...
  • Page 135 MEMORY PRINTING NO DATA OFF HOOK SPEAKER PHONE OVER HEAT PRINT HEAD FAIL/ YOU NEED SERVICE (alternating messages) READY TO SEND RECALLING REPLACE HANDSET T.A.D. TRANSFER TOTAL MSGS:XX TOTAL PAGE(S) 01 The machine is preparing to or printing out a document from memory.
  • Page 136 Messages and Signals VOICE MAIL VOICE MAIL 2 Display messages (cordless handset) BUSY CALL TRANSFER CHARGING CHECK FAX CONFERENCE HANDSET? HOLD This only appears if you have subscribed to a voice mail service from your phone company (see page 38). VOICE MAIL indicates that you have new messages in your voice mail service on line 1.
  • Page 137 IN CHARGER INTERCOM LINE BUSY LOW BATTERY LOCK NEW MESSAGES REMOTE MODE TALK The cordless handset is in the charger and is fully charged (the cordless handset can be left in the charger without damaging the battery). Your cordless handset is being paged (press the TALK key to talk), or your cordless handset is paging the machine or another cordless handset.
  • Page 138: Audible Signals

    Messages and Signals VOICE MAIL VOICE MAIL 2 Audible signals Continuous tone 3 seconds Intermittent tone 5 seconds (3 beeps) (1 second on, 1 second off) Rapid intermittent 35 seconds tone (0.7 seconds on, 0.3 seconds off) Display backlight Green This only appears if you have subscribed to a voice mail service from your phone company (see page 38).
  • Page 139: Clearing Paper Jams

    Clearing Paper Jams Clearing a jammed document If the original document doesn’t feed properly during transmission or copying, or DOCUMENT JAMMED appears in the display, first try pressing If the document doesn't feed out, remove it as explained below. Important: Do not try to remove a jammed document without releasing it as explained below.
  • Page 140: Clearing Jammed Printing Paper

    Clearing Paper Jams Flip down the green levers on each side of the white roller. Rotate the front gear until the film is taut, and then close the operation panel (press down on both sides to make sure it clicks into place). Clearing jammed printing paper Open the operation panel (press Gently pull the jammed paper out of...
  • Page 141: Ordering Parts

    1015 NW 52nd Street Ft. Lauderdale, FL 33309 Fox International, Ltd. 23600 Aurora Road Bedford Heights, OH 44146 Andrews Electronics 25158 Avenue Stanford Santa Clarita, CA 91355 Sharp Accessories and Supply Center 2130 Townline Road Peoria, IL 61615 TINSE4415XHTA TCADZ3666XHZZ QCNWG209BXHOW QCNWG478BXHZZ...
  • Page 142: Fcc Regulatory Information

    If trouble is experienced with this equipment, or for repair or warranty information, please contact Sharp’s Customer Assistance Center. The number is 1-877-794-8675. If the equipment is causing harm to the telephone network, the telephone company may request that you disconnect the equipment until the problem is resolved.
  • Page 143 Hazardous Combustion Products: None S H A R P UX-5CR (Name and Telephone Number) Sharp Electronics Corporation Telephone number for information: 1-800-237-4277 Sharp Electronics of Canada Ltd. Telephone number for information : Emergency telephone number : CAS No. Proportion 47 ~ 52%...
  • Page 144 Restrictions: This information relates only to the specific material designated as supplied by the manufacturer. This information is supplied to us by the manufacturer and Sharp offers no warranties as to its accuracy and accepts no responsibilities for any typographical errors which may appear on these sheets. It is the responsibility of the user to determine the suitability of this product for each particular use.
  • Page 145: Quick Reference Guide

    Quick Reference Guide Sending Faxes Place your document (up to 10 pages) face down in the document feeder. Normal Dialing 1. Lift the handset or press 2. If “WHICH LINE?” appears, press for line 1 or for line 2. 3. Dial the fax number. 4.
  • Page 146 Using the Cordless Phone Making a phone call 1. Pick up the cordless handset and press TALK 2. If “WHICH LINE?” appears, press for line 1 or for line 2. 3. When you hear the dial tone, dial the number. 4.
  • Page 147: Guía De Referencia Rápida

    Guía de referencia rápida Transmisión de mensajes telefax Coloque el original (hasta 10 páginas) cara abajo en el alimentador de documentos. Marcación normal Levante el auricular u oprima: 2. Si aparece “WHICH LINE?” en la pantalla, oprima para la línea 1 o línea 2.
  • Page 148 Uso del teléfono inalámbrico Hacer una llamada 1. Descuelgue el teléfono inalámbrico y oprima TALK 2. Si aparece WHICH LINE? en la pantalla, oprima para la línea 1 o la línea 2. 3. Marque los números cuando escuche el tono de línea. 4.
  • Page 149: Index

    Index Answering system, activating, 65 Audible signals, 136 Auto Attendant mode, 34, 45 Auto-dial numbers Storing, 48, 88 Using, 50, 91 Battery Disposing of, 123 Installing, 21 Replacing, 122 Call Waiting ID, 107 Caller ID, 107 Caller ID List, 116 Conference calls, 56 Contrast, 85 Copies, 105...
  • Page 150 Index Intercom, 53 Jams, clearing, 137-138 Letters, entering, 23, 31, 49, 89 Line 2 invalid setting, 37 Line error, 124 Loading paper, 28 Loading the document, 83 Machine handset, 16 Making phone calls, 59 Redialing, 60 Using auto-dial number, 60 Memory transmission, 96 Memory, substitute reception to, 104 Message List, 116...
  • Page 151 REMOTE OPERATION CARD The card below is provided as a quick guide to remote operation. Cut it out and carry it with you when you go out. Remote Operation Guide 1. Call your fax from a touch-tone telephone, and press # when the outgoing message begins. 2.
  • Page 152: Remote Commands

    REMOTE COMMANDS • PLAYBACK Play messages ... 7 # Move backward/repeat... 2 # Skip forward ... 5 # Stop ... 0 # Play new messages only .. 6 # (first stop playback) • ERASING MESSAGES Erase single message ... 3 # Erase all messages ...
  • Page 154 In no event shall Sharp be liable, or in any way responsible, for any damages or defects in the Product which were caused by repairs or attempted repairs performed by anyone other than an authorized servicer.
  • Page 155: If A Problem Occurs

    How Exchange is Obtained A replacement unit in exchange for your fax is provided by Sharp to any U.S. location. You will be required to provide consent for acceptance of an exchange unit and provide credit card authorization. At that time, Sharp will ship to you, at no cost, an exchange for your defective product. The exchange unit we ship to you will be new or remanufactured.
  • Page 156: Sharp Corporation

    SHARP ELECTRONICS CORPORATION Sharp Plaza, Mahwah, New Jersey 07430-1163 http://www.sharpusa.com SHARP CORPORATION FOR YOUR RECORDS Please record the model number and serial number below, for easy reference, in case of loss or theft. These numbers are located on the rear side of the unit.Space is also provided for other relevant information.

This manual also for:

Cd600 - b/w - fax

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