Transmission Methods For Scan To E-Mail - Sharp AR-M257 Key Operator's Manual

HOW TO USE THE NETWORK SCANNER FUNCTION

TRANSMISSION METHODS FOR SCAN TO E-MAIL

The destination for a Scan to E-mail transmission can be selected from the address book or entered manually. You
can also use an e-mail address stored on an LDAP server.
It is possible to select multiple destinations for a Scan to E-mail transmission using a combination of these methods.
Use the following procedure when you wish to enter the e-mail address manually or use an e-mail address stored on
an LDAP server.
Sending an image by entering an e-mail address manually
1
Perform steps 1 through 6 of "BASIC
TRANSMISSION METHOD". (p.20)
2
Touch the [ADDRESS ENTRY] key.
ADDRESS
BOOK
ADDRESS REVIEW
ADDRESS ENTRY
SEND SETTINGS
3
Touch the keys on the keyboard to
enter the e-mail address.
E-MAIL ADDRESS
ppd1@sharp.co.jp
SPACE
• If you make a mistake, touch the
cursor ( ) back to the mistake and then enter the
correct character.
• To enter a number, touch the [AB/ab
The screen will change to the number entry screen.
To return to the text entry screen, touch the [AB/ab
12#$%] key again.
4
Touch the [OK] key.
CANCEL OK
abc
ABC
• Important points when using Scan to E-mail
Caution
Be very careful not to send image data files that are too large. Your mail server's system administrator may
have placed a limit on the amount of data that can be sent in one e-mail transmission. If this limit is
exceeded, the e-mail will not be delivered to the recipient. Even if there is no limit and your e-mail is
successfully delivered, a large data file may take a long time to be received and place a heavy burden on the
recipient's network, depending on the recipient's network (Internet) connection environment. If large image
data files are repeatedly sent, the resulting burden on the network may slow down the speed of other,
unrelated data transmissions and in some cases, may even cause the mail server or network to go down. In
cases where you need to send multiple documents, try such measures as lowering the resolution mode.
• A limit can be set for the size of image files sent by Scan to E-mail in "Maximum Size of File" (p.6) in the Web page.
22
The e-mail address entry
screen appears.
CANCEL OK
ABC abc
12#$%
AB/ab
key to move the
12#$%] key.
5
If you wish to enter another e-mail
address, repeat steps 2 through 4.
If you wish to select an e-mail address from the
address book screen, follow steps 7 and 8 of
"BASIC TRANSMISSION METHOD" (p.20 to 21).
If you wish to select an e-mail address in an
LDAP server, follow the steps in "Sending an
image by selecting an e-mail address in an LDAP
server" (p.23).
If you frequently transmit to a fixed group of
Note
destinations, you can store the destinations
as a group (p.13).
6
Touch the [ADDRESS REVIEW] key
and check the destinations.
ADDRESS
BOOK
ADDRESS REVIEW
ADDRESS ENTRY
SEND SETTINGS
The entered or selected destinations appear in
Note
the address review screen as one touch keys.
A maximum of 18 characters of the name or
e-mail address can appear in each key.
7
Continue from step 9 of "BASIC
TRANSMISSION METHOD" (p.21).
To cancel the operation when selecting
Note
destinations, press the [CLEAR ALL] key (
When the [ADDRESS
REVIEW] key is touched,
only the entered
destinations are displayed.
To delete a destination,
touch the key of the
destination that you wish
to delete.
Touch the [OK] key to
return to the initial screen.
).