Page 1: Fax Option Type
FAX Option Type 450 OPERATING INSTRUCTIONS FACSIMILE REFERENCE (option) ND0A0101 Read this manual carefully before you use this manual and keep it handy for future reference. For safety, please follow the instructions in this manual.
Page 2 FAX Option Type 450 OPERATING INSTRUCTIONS...
Page 3 Available Options • Stamp Unit (FAX Stamp Type 450) • Fax Feature Expander (FAX Feature Expander Type 450) • 130MB Hard Disk (FAX Feature Expander Type 460) • 400 dpi Option (FAX 400dpi Option Type 450) • ISDN Unit (ISDN Option Type 450) •...
Page 4 NOTICE R CAUTION: Use of controls, adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure. Shielded interconnect cables must be employed with this equipment to ensure compliance with the pertinent RF emission limits governing this device. Although this equipment can use either loop disconnect or DTMF signalling, only the performance of the DTMF signalling is subject to regulatory require- ments for correct operation.
Page 5 - ENERGY SAVING INFORMATION As an Energy Star Partner, we have determined that this fax model meets Ener- gy Star guidelines for energy efficiency. This product was designed to reduce the environmental impact associated with fax equipment. This is accomplished by means of energy saving features such as Low Power mode.
Page 6 - Warning Changes or modifications not expressly approved by the party responsible for compliance could void the user's authority to operate the equipment.
Page 7: Function Map
FUNCTION MAP [ Mode ]...
Page 8 [ Info. ] Select the file Delete Print Check ND0X01E7...
Page 9 TABLE OF CONTENTS FUNCTION MAP 1. Getting Started GUIDE TO COMPONENTS ................ 1 Front View ..................... 1 Rear View...................... 2 OPERATION PANEL .................. 4 STARTING THE MACHINE ................ 7 Turning On The Power.................. 7 Turning Off The Power.................. 8 SWITCHING BETWEEN COPY MODE AND FAX MODE ......9 READING THE DISPLAY .................
Page 10 IMMEDIATE TRANSMISSION..............32 Transmission Result Report (Immediate Transmission) ......33 On-hook Dial ....................34 Manual Dial ....................35 CANCELING AN IMMEDIATE TRANSMISSION ........36 Canceling a Transmission Before You Have Pressed Start......36 Canceling a Transmission After You Have Pressed the Start Key ..... 36 SCAN SETTINGS ..................
Page 11 Checkered Mark ..................64 Center Mark ....................64 Reception Time ................... 64 Multi-copy Reception................... 65 2-Sided Printing................... 65 180 Degree Rotation Printing..............66 Image Rotation.................... 67 Two In One....................67 Page Separation and Length Reduction (not available in some countries) 67 Reverse Order Printing ................
Page 12 Printing a File .................... 104 Checking and Editing a File ..............105 PRINTING A LIST OF FILES IN MEMORY (PRINT TX FILE LIST)..109 CHECKING THE TRANSMISSION RESULT (TX STATUS)....110 CHECKING THE RECEPTION RESULT (RX STATUS) ......111 PRINTING A CONFIDENTIAL MESSAGE ..........112 Confidential File Report................
Page 13 INITIAL SETUP TX ................. 159 INITIAL SETUP RX ................. 161 To set the Bypass Paper Size..............162 ASSIGNING USER FUNCTION KEYS ........... 164 Storing/Editing the Contents of a User Function Key ........ 164 Using a User Function................165 KEY OPERATOR SETTINGS..............166 Personal Codes..................
Page 14 10.Appendix OPTIONAL EQUIPMENT................ 223 Fax Feature Expander and Hard Disk............223 400 dpi High Resolution Option (FAX 400dpi Option Type 450)....224 ISDN Unit (ISDN Option Type 450)............224 Stamp (FAX STAMP TYPE 450)............... 224 Duplex Unit (AD340) ................. 224 SPECIFICATIONS ..................
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Page 16: Guide To Components
1. Getting Started GUIDE TO COMPONENTS Front View Main Power ND0A02E4 Document Feeder (ADF) / Platen Internal Tray Cover Usually received fax messages are print- ed to the Internal Tray. Other tray can This holds up to 50 sheets which are fed also be selected for other prints or copies.
Page 17: Rear View
GETTING STARTED ISDN Line connector⇒ P.218 Optional Handset “Connecting The Machine To The IS- This permits voice communication. DN” Operation Switch Main Power Switch Press this switch to turn the power on Do not touch this switch. This switch is (the On indicator lights up).
Page 18 GUIDE TO COMPONENTS Analog Line Connector Optional Handset/External Tele- phone connector...
Page 19: Operation Panel
GETTING STARTED OPERATION PANEL Sort 1-Sided 2-Sided Standard Book 2-Sided Commu- Receive Confidential Staple Immediate nicating File File Detail Trans. Stack 2-Sided 2-Sided Start TX File Memory Super Fine Manual RX Status Mode User Tools / Counter Trans. Enhanced Auto Reduce/ Image Enlarge Copy...
Page 20: Lcd Display
OPERATION PANEL Program Clear Modes / Interrupt Main Energy Saver Power Speed Dial Clear / Stop On Hook Dial Start Pause / Redial Enter Tone OPER ND2A10E2 { { { { Speed Dial} } } } key Resolution key Press to switch between Standard, Detail Press to select a Speed Dial.
Page 21 GETTING STARTED { { { { Interrupt} } } } key Number keys Interrupts the current fax operation to Use to dial fax numbers or enter the num- start copying. ber of copies. { { { { Start} } } } key Quick Dial Flip Plate Flip this plate down to access Quick Dial Press to start all tasks.
Page 22: Starting The Machine
STARTING THE MACHINE STARTING THE MACHINE To start the machine, turn on the op- Turn on the operation switch to eration switch. make the On indicator light up. Note The panel display will come on. This machine automatically enters Energy Saver mode or turns itself off if you do not use the machine Main for a while.
Page 23: Turning Off The Power
GETTING STARTED Turning Off The Power Turn off the operation switch to make the On indicator go off. Main Power ND1M01E0 Important Before you unplug the power cord, make sure that the re- maining memory space indi- cates 100 % on the display for facsimile mode.
Page 24: Switching Between Copy Mode And Fax Mode
SWITCHING BETWEEN COPY MODE AND FAX MODE SWITCHING BETWEEN COPY MODE AND FAX MODE You can use this machine both as a fax machine and a copier. Ordinarily when you turn on the power switch, the Copy screen is shown and you are ready to make copies.
Page 25: Reading The Display
GETTING STARTED READING THE DISPLAY The display tells you the machine sta- Memory Transmission tus and guides you through opera- tions. Note Functions that have been selected are hilighted as shown ( 11 17 Immediate Transmission Keys that you can not select are shown with a dashed outline All procedures in this manual as- sume you are in Fax mode.
Page 26: Display Prompts
READING THE DISPLAY into memory, you can still scan the next original into memory. ⇒ P.12 “Dual Access” Immediate Transmission: Display Prompts Depending on the situation, the ma- chine will show various prompts on the display. Instructions and Requests Questions Selections Status...
Page 27: Useful Functions
GETTING STARTED USEFUL FUNCTIONS personal code. This prevents unau- Automatic Power Reception thorized people from sending fax messages and can be used to track Fax Function machine use by giving a personal code to each user. This machine can be set to shut down automatically if nobody has used the Note machine for a while.
Page 28 USEFUL FUNCTIONS will be sent rotated by 90°. Providing the receiver has A4/LT lengthwise paper (L), the message will be print- ed the same size as the original. Limitation The Quick Memory Transmission feature is not available when using this feature. When Image Rotation is used, all messages are sent by normal Mem- ory Transmission.
Page 29: Acceptable Types Of Originals
GETTING STARTED ACCEPTABLE TYPES OF ORIGINALS Make sure your originals are completely dry before setting them in the machine. Originals containing wet ink or correcting fluid will mark the exposure glass and resulting image will be affected. Acceptable Original Sizes Where original is Acceptable original size Maximum Paper thickness...
Page 30: Original Sizes Difficult To Detect
ACCEPTABLE TYPES OF ORIGINALS • Originals in bound form, such as books • Transparent originals such as OHP transparencies or translucent paper Original Sizes Difficult to Detect The machine finds it difficult to detect the size of the following kinds of origi- nals.
Page 31: Paper Size And Scanned Area
GETTING STARTED Paper Size and Scanned Area Exposure glass Reference position Horizontal size Maximum Scanning area (297x420mm) 11"x17" (279x432mm) CP01AEE0 Document Feeder (ADF) Horizontal size Maximum Scanning area (297x432mm) CP02AEE1 Limitation There may be a difference in the size of the image when it is printed at the des- tination.
Page 32 ACCEPTABLE TYPES OF ORIGINALS • When you set an original on the exposure glass, an original narrower than about 9.25” is scanned as LT/LG size wide. An original wider than 10.83” is scanned as DLT size wide. Normally, lengths up to a maximum of 17” can be scanned (this figure varies slightly depending on the type of origi- nal).
Page 33: How To Set An Original
GETTING STARTED HOW TO SET AN ORIGINAL In this manual an original can mean a single or multiple page document. You can set your originals either in the Document Feeder (ADF) or on the exposure glass. Some types of originals are unsuitable for the Document Feeder (ADF) so they must be set on the exposure glass.
Page 34: Setting A Single Original On The Exposure Glass
HOW TO SET AN ORIGINAL - How to set A4, B4, A3, LT, LG and DLT size originals Where original is set Original Exposure glass Document Feeder(ADF) ND0X01E2 - How to set A4, A5 and B5 size originals Where original is set Original Exposure glass Document Feeder(ADF)
Page 35: Setting Originals In The Document Feeder (Adf)
GETTING STARTED Do not open the Document Feeder Note (ADF) while it is scanning the orig- If you do not raise the Docu- inals. Otherwise, document will be ment Feeder (ADF) by at least jammed. 30 degrees, the original size will You cannot scan the original using not be detected.
Page 36 HOW TO SET AN ORIGINAL Feeder (ADF) with this function Adjust the original guide to turned off, a paper jam may occur. match the size of your originals. Align the edge of your originals and stack them in the Document Feeder (ADF) face up.
Page 37: Where Incoming Message Are Delivered—Output Tray
GETTING STARTED WHERE INCOMING MESSAGE ARE DELIVERED—OUTPUT TRAY To change where incoming messages Finisher, incoming messages are are delivered, adjust the Output Tray automatically delivered to the In- setting in the System Settings. ternal Tray. Note When the Selected Output If you receive messages larger than 12.9”...
Page 38: Overview
2. Sending a Fax Message OVERVIEW Overview The basic procedure to send a fax message is: Make sure the Fax indicator is lit Set your original Dial the number Press { { { { Start} } } } The rest of this section describes these steps and the various features that are available in more detail.
Page 39: Memory Transmission
SENDING A FAX MESSAGE MEMORY TRANSMISSION In Memory Transmission mode, after Maximum number of destinations you press the { { { { Start} } } } key, the machine per Memory Transmission: 200 doesn't dial the destination until all Combined total number of desti- pages of your fax message have nations that can be stored: 500 scanned into memory (in contrast...
Page 40 MEMORY TRANSMISSION the remaining pages from the er destination. Repeat this step Document Feeder (ADF). After for all destinations. you place the last page on the exposure glass, you have 60 sec- onds to insert the remaining pages in the Document Feeder (ADF).
Page 41: Automatic Redial
SENDING A FAX MESSAGE the other end is shown on the dis- play. - Sending a Fax Message Immediately To send a fax message immediately, use Immediate Transmission. If you have just set up an original for broad- casting, Immediate Transmission will Reference interrupt the current communication.
Page 42 MEMORY TRANSMISSION specify four destinations A through D for broadcasting, and if the lines to - Batch Transmission destinations A and C are busy, the machine dials the destinations in the If you send a fax message by Memory following order: A, B, C, D, A, and C. Transmission and there is another fax message waiting in memory to be sent to the same destination, that...
Page 43: Memory Storage Report
SENDING A FAX MESSAGE If you press the { { { { Clear/Stop} } } } key, the original jams, or memory be- - Parallel Memory Transmission comes full during Parallel Memory Transmission, the machine stops This function dials while the original transmitting and prints the Trans- is being scanned.
Page 44: Transmission Result Report (Memory Transmission)
MEMORY TRANSMISSION Transmission Result Report (Memory Transmission) This report is printed when a Memo- ry Transmission is completed so you can check the result of the transmis- sion. If two or more destinations are specified, this report is printed after the fax message has been sent to all the destinations.
Page 45: Canceling A Memory Transmission
SENDING A FAX MESSAGE CANCELING A MEMORY TRANSMISSION Press [Info.]. Canceling a Transmission While the Original Is Being Scanned in Press the { { { { Clear/Stop} } } } key. d Dial Clear / Stop ND1X03E0 ook Dial The Information menu is shown. Start Enter “Check/Cancel...
Page 46 CANCELING A MEMORY TRANSMISSION Press [Yes]. ND1X03E0 The file is erased. Press [Exit]. ND1X03E0 Note To delete another file, repeat steps 3 and 4. Press [Exit]. ND1X03E0...
Page 47: Immediate Transmission
SENDING A FAX MESSAGE IMMEDIATE TRANSMISSION Parameters. ⇒ P.203 “Changing the With Immediate Transmission, when you press the { { { { Start} } } } key, the fax User Parameters” number is dialed straight away (i.e. Check that the Immediate Trans- immediately).
Page 48: Transmission Result Report (Immediate Transmission)
IMMEDIATE TRANSMISSION “Chain Dial”), you can select the type of line you want (G3 or - If the Connection Could Not Be G4). Made Reference If it was not possible to make a con- P.43 “DIALING” nection with the number you dialed P.41 “CHANGING LINE TYPE”...
Page 49: On-Hook Dial
SENDING A FAX MESSAGE cessful or not. If the machine is set up Press the { { { { On Hook Dial} } } } key. not to print this report and the fax message could not be successfully Speed Dial Clear / Stop transmitted, the Error report is print- ed instead.
Page 50: Manual Dial
IMMEDIATE TRANSMISSION • After transmission the machine Dial. will return to standby mode. If you make a mistake, replace the external telephone and try again Manual Dial from step 2. When the line is connected and The external telephone is required to use you hear a high-pitched tone, this function.
Page 51: Canceling An Immediate Transmission
SENDING A FAX MESSAGE CANCELING AN IMMEDIATE TRANSMISSION Note Canceling a Transmission If the transmission finishes Before You Have Pressed Start while you are carrying out this procedure, it will not be can- Use this procedure to cancel a trans- celed.
Page 52: Scan Settings
SCAN SETTINGS SCAN SETTINGS You may wish to send many different quire greater clarity. This resolu- types of fax message. Some of these tion is twice as fine as Standard. may be difficult to reproduce at the Super Fine (Optional 400dpi card is other end.
Page 53: Original Type
SENDING A FAX MESSAGE dard again, the image density will Press the Resolution key to not return to Standard. switch between resolutions. The indicators above the key show the Note current selection. If you select Text·Photo or Photo, the transmission will take longer Standard Commu- Receive...
Page 54: Mixing Scan Settings In A Multiple Page Original
SCAN SETTINGS By default, this machine will auto- Mixing Scan Settings in a matically select a density setting ap- propriate to the original (Auto Image Multiple Page Original Density). If you wish to set the densi- ty yourself, use Manual Image Densi- When sending an original consisting of several pages, you can select differ- ent Image Density, Resolution and...
Page 55 SENDING A FAX MESSAGE When Setting Originals in the Document Feeder (ADF) Check the pages you wish to change the setting. Select the Image Density, Resolu- tion and Original Type before the next page is scanned. Standard Commu- Receive Confidential Immediate nicating File...
Page 56: Changing Line Type
CHANGING LINE TYPE CHANGING LINE TYPE The optional ISDN unit is required to use this function. This machine comes with a single An- alog (PSTN) line connection for G3 - To Switch to G4 communication as standard. If you install the ISDN Unit option, an extra If the { { { { F4} } } } key is not lit, press it once digital (ISDN) line connection for to switch to G4.
Page 57 SENDING A FAX MESSAGE - Auto Identification This feature used when G4 is selected. The machine first tries a G4 commu- nication and if it cannot connect be- cause the receiver is not a G4 terminal, it automatically switches to G3 and redials.
Page 58: Dialing
DIALING DIALING There are three main ways to dial a Set your original and select any number: scan settings you require. Number keys: Reference Enter numbers directly using the P.18 “HOW TO SET AN ORIGI- key pad on the right side of the op- NAL”...
Page 59 SENDING A FAX MESSAGE 99. That is because the fax numbers have been dialed from the number - Restrictions When Dialing with keys for some of the waiting files. the Number Keys When the waiting files have been sent and their fax numbers are de- Fax numbers entered with the num- leted from memory, additional fax ber keys are stored in internal memo-...
Page 60 DIALING rect your fax message to a particular Tone terminal at the destination. This feature allows a machine con- Limitation nected to a pulse dialing line to send Subaddress can only be used with tonal signals (for example if you want ISDN.
Page 61: Quick Dials
SENDING A FAX MESSAGE Additionally, you can store a name Chain Dial that will appear on the display when- ever you press that Quick Dial. This allows you to compose a tele- phone number from various parts, Note some of which may be stored in To check the contents of the Quick Quick Dials or Speed Dials and some dial, print the list.
Page 62: Speed Dials
DIALING Press the { { { { Speed Dial} } } } key. Note If you make a mistake, press the { { { { Clear/Stop} } } } key and try again. Speed Dial Clear / Stop If you wish to dial another des- On Hook Dial tination, press [Add] and dial an- other fax number.
Page 63: Groups
SENDING A FAX MESSAGE Preparation Enter the search letter by pressing one of the Quick Dial keys (A to To use the telephone directory, you need to register a search letter when you program Speed Dials. ⇒ P.143 “Registering Speed Dials” Limitation Speed Dial...
Page 64: Optional Group Dial
DIALING destinations in that Group with just a Press the Quick Dial key in which few keystrokes. You can also pro- the Group is programmed. gram a name for the Group (for exam- ple, “Branch Offices”) which will be displayed before you press the { { { { Start} } } } key.
Page 65: Redial
SENDING A FAX MESSAGE function in advance. ⇒ P.164 “AS- The Optional Group number is SIGNING USER FUNCTION shown on the display. If you have previously registered a name with KEYS” this group, it is also shown on the Limitation display.
Page 66 DIALING code for the number you wish to redial e.g., “01”. Limitation The following kinds of destina- tions are not memorized: • Quick Dials • Speed Dials • Group Dials • Destinations dialed by a Pro- gram • Destinations dialed as End Receivers for Transfer Re- quest •...
Page 67: Transmission Features
SENDING A FAX MESSAGE TRANSMISSION FEATURES When the stamp starts getting lighter, replace the cartridge. ⇒ Stamp P.220 “REPLACING THE STAMP Optional Stamp Unit is required CARTRIDGE” If a page was not stamped even When sending a fax message using though the Stamp feature is turned the Document Feeder (ADF), the ma- on, you need to re-send that page.
Page 68: F Code (Sub)
TRANSMISSION FEATURES Dial the destination fax number F Code (SUB) using the number keys. Normally you can only use Confiden- tial Transmission to send to fax ma- chines of the same make that have the Confidential Reception feature. How- ever, if the other machine supports a similar feature called “F Code”, you Press the User Function key as- can send fax messages to the other...
Page 69: F Code (Pwd)
SENDING A FAX MESSAGE F Code (PWD) There are times when you may wish to use a password when sending con- fidential faxes with the F Code fea- ture. Limitation You can enter a password up to 20 digits long. Note Messages you send using this fea- ture are marked “PWD”...
Page 70: Immediate Reception
3. Receiving a Fax Message IMMEDIATE RECEPTION Each page of a received fax message is becomes impossible and the current printed as soon as it is received. This communication is terminated. method is used for standard fax mes- sages. Receiver (your machine) Sender ND1X00E2 - Display During Reception...
Page 71: Memory Reception
RECEIVING A FAX MESSAGE MEMORY RECEPTION The machine waits until all pages of Limitation the message have been received into The machine may not be able to re- memory before printing the message. ceive fax messages when the free memory space is low. Receiver (your machine) Note Sender...
Page 72: Substitute Reception
SUBSTITUTE RECEPTION SUBSTITUTE RECEPTION If any of the conditions listed below Screening messages from are met, the machine automatically switches to Memory Reception mode anonymous senders and stores messages in memory in- stead of printing them. This reception To help you screen out unwanted mode, in which a received fax mes- messages that may fill up your mem- sage is stored in memory unprinted,...
Page 73 RECEIVING A FAX MESSAGE messages are lost so you can ask the senders to transmit them again. Important If a sender has not programmed their RTI or CSI, the machine may reject an important fax message. We recommend that you ask im- portant senders to register an RTI or CSI in advance.
Page 74: Selecting The Reception Mode
SELECTING THE RECEPTION MODE SELECTING THE RECEPTION MODE this function. ⇒ P.164 “ASSIGNING There are two ways you can set up your machine to handle incoming USER FUNCTION KEYS” calls: When the machine rings, pick up • Fax mode the handset. •...
Page 75: Reception Functions
RECEIVING A FAX MESSAGE RECEPTION FUNCTIONS Limitation Transfer Station Polling ID's of the Requesting Par- ty and Transfer Station must be Transfer Stations allow you to expand identical for this feature to work. the standard features of your fax ma- This machine will not receive a chine to set up complex networks.
Page 76: Transfer Result Report
RECEPTION FUNCTIONS fer Station. ⇒ P.129 “Registering Quick Reference Dials”, P.143 “Registering Speed Dials” P.173 “Multistep Transfer” Note By default, a portion of the original image is printed on this report. You can turn this off with the User - Sending the Transfer Result Parameters.
Page 77 RECEIVING A FAX MESSAGE Make sure the ID matches the Enter the function number for specification of the fax you are Polling Reception on the number sending to. keys. You can store IDs in Quick Dials, Speed Dials, Groups and Pro- grams with number keys, space, # and *.
Page 78: F Code (Pwd)
RECEPTION FUNCTIONS Note If you make a mistake, press the { { { { Clear/Stop} } } } key and try again. • 0000 and FFFF is not avail- able. Press [OK]. Press [Exit]. The display returns to the [Mode] menu and the Polling Reception function is now checked.
Page 79: Printing Functions
RECEIVING A FAX MESSAGE PRINTING FUNCTIONS er correctly when you file received Print Completion Beep messages. By default, the machine beeps to let you know when a received message has been printed. Note You can alter the volume of the beep or turn it off completely (set the volume at minimum).
Page 80: Multi-Copy Reception
PRINTING FUNCTIONS With this option installed, you can Multi-copy Reception have a received message printed on both sides of the paper. By default, The Optional Fax Feature Expander is re- this feature is turned off. Switch it on quired to use this function. with the Initial Setup RX and select lengthwise L copy paper.
Page 81: Degree Rotation Printing
RECEIVING A FAX MESSAGE sending and receiving using this Note that the machine will use machine. Memory Reception for 2-Sided Printing. Originals Top Binding Side Binding This feature cannot be used with Two in One. Printouts may vary in their direc- tion/orientation depending how the sender set them.
Page 82: Image Rotation
PRINTING FUNCTIONS × 5.5 “ K messages are • Two 8 Image Rotation printed side by side on a sheet of × 11” L. If you have installed paper in the cas- sette sideways K, incoming fax mes- sages will be rotated automatically to fit on the paper.
Page 83: Reverse Order Printing
RECEIVING A FAX MESSAGE L paper is loaded, this feature splits ing the message from the last page the received message if the excess received. By default, this feature is length is about 0.79” or more, and re- turned off but you can turn it on with the Initial Setup RX.
Page 84: Tsi Print
PRINTING FUNCTIONS Note CIL/TID Print By default this feature is turned off. Switch it on with the User Pa- The ISDN unit is required to use this rameters. ⇒ P.203 “Changing the function. User Parameters” Two features are provided for identi- Reference fication of messages received by G4 P.67 “Page Separation and Length Re-...
Page 85 RECEIVING A FAX MESSAGE Image Rotation Half of the page is blank Page Reduction Received Image Size 11x17" 8.5x14" 8.5x11" F/F4 8.5x14" 8.5x11" F/F4 11x17" 8.5x11" 11x17" 8.5x14" 11x17" F/F4 8.5x14" 8.5x11" 8.5x11" 8.5x11" F/F4 8.5x11" 8.5x11" 8.5x11" 8.5x11" F/F4 F/F4 F/F4 8.5x14"...
Page 86 PRINTING FUNCTIONS Reference P.67 “Page Separation and Length Reduction (not available in some countries)” P.68 “Page Reduction” P.67 “Image Rotation” Just Size Printing If you turn this feature on and no paper tray is stocked with paper of a suitable size to print a received document, a message will appear on the display prompt- ing you to load paper of the required size.
Page 87: Having Incoming Messages Printed On Paper From The Bypass Tray
RECEIVING A FAX MESSAGE Having Incoming Messages Printed on Paper From the Bypass Tray You can have messages sent from Specified Senders printed on paper from the Bypass Tray. This is useful if you need messages printed on a size of paper not stocked in the paper cas- sette(s).
Page 88: Overview
4. Advanced Transmission Features OVERVIEW Overview This feature describes various options that you can choose when sending a fax message. The selections you make will only apply to the current fax message.
Page 89: Send Later
ADVANCED TRANSMISSION FEATURES SEND LATER Using this feature, you can instruct Press [Mode]. the machine to delay transmission of your fax message until a later time which you specify. This allows you to take advantage of off-peak telephone charges without having to be by the machine at the time.
Page 90 SEND LATER Press [OK]. The Transmission Mode menu is shown on the display. A check mark is added to Send Later. Press [Exit]. ND1X03E0 The initial display is shown. Note “Send Later” is shown on the display. If you set up another advanced transmission function (except Polling...
Page 91: Confidential Transmission
ADVANCED TRANSMISSION FEATURES CONFIDENTIAL TRANSMISSION If you do not want your message to be Limitation picked up casually at the other end, The destination machine must be use this feature. The message will be of the same make and have the stored in memory at the other end Confidential Reception feature.
Page 92 CONFIDENTIAL TRANSMISSION Note Default ID To Cancel the Confidential A Press the < < or > > keys to turn < < > > Transmission, press [Cancel]. Default ID on and press [OK]. Transmission Mode menu is shown on the dis- play.
Page 93: Personal Code Transmission
ADVANCED TRANSMISSION FEATURES PERSONAL CODE TRANSMISSION Personal Codes allow you to keep Enter a personal code (4-digit track of machine usage (e.g., for bill- number) with the number keys. ing purposes). If everybody uses a Personal Code when they use the fax machine, the codes or the names pro- grammed for the codes will be print- ed in the TCR and other reports.
Page 94 PERSONAL CODE TRANSMISSION Note “Pers. Code XXXX” is shown on the display. If you set up anoth- er advanced transmission func- tion (except Polling Reception), “Others” is displayed. Dial and press the { { { { Start} } } } key.
Page 95: Sending An Auto Document
ADVANCED TRANSMISSION FEATURES SENDING AN AUTO DOCUMENT If you often have to send a particular You can print an Auto Document page to people (e.g., a map, a stan- or a summary of Auto Documents currently stored in memory. ⇒ dard attachment or a set of instruc- tions), store it as an Auto Document P.158 “REPORTS/LISTS”...
Page 96 SENDING AN AUTO DOCUMENT To cancel the Auto Document, press [Cancel]. The Transmis- sion Mode menu is shown. If you are sending just the Auto Document, press [#]. If you wish to send it along with another orig- inal, press [OK]. The Transmission Mode menu is redisplayed.
Page 97: Sided Transmission (Double-Sided Transmission)
ADVANCED TRANSMISSION FEATURES 2-SIDED TRANSMISSION (DOUBLE-SIDED TRANSMISSION) Use this feature to send 2-sided origi- Press [Mode]. nals from the Document Feeder (ADF). Both sides of an original will be scanned. The front and back of the scanned original will be printed in or- der, on separate sheets at the other end.
Page 98 2-SIDED TRANSMISSION (DOUBLE-SIDED TRANSMISSION) Press [Exit]. The initial display is shown. Note “2-Sided TX” is shown on the display. If you set up another advanced transmission function (except Polling Reception), “Others” is displayed. The Transmission Mode menu is redisplayed. A check mark is add- ed to “2-Sided TX”.
Page 99: Book Fax
ADVANCED TRANSMISSION FEATURES BOOK FAX Use to send book originals from the Enter the “Book Fax” function exposure glass. Pages are scanned in number with the number keys. the order shown below. Note that depending on the paper siz- es available on the destination ma- chine, the message may be reduced when printed at the other end.
Page 100: Bound Original Page Order
BOOK FAX The Transmission Mode menu is shown. A check mark is added to “Book Fax”. Press [Exit]. ND1X03E0 The initial display is shown. Note “Book Fax” is shown on the dis- play. If you set up another ad- vanced transmission function (except Polling Reception),...
Page 101: Choosing The Area To Be Scanned Yourself (Irregular Scan Area)
ADVANCED TRANSMISSION FEATURES CHOOSING THE AREA TO BE SCANNED YOURSELF (IRREGULAR SCAN AREA) Usually the machine automatically Enter the “Irreg. Scan Area” func- detects the size of an original when it tion number with the number is scanned. However, you may wish keys.
Page 102 CHOOSING THE AREA TO BE SCANNED YOURSELF (IRREGULAR SCAN AREA) The initial display is shown. Note “Irreg.Area” is shown on the display. If you set up another advanced transmission function (except Polling Reception), “Others” is displayed. Dial and press the { { { { Start} } } } key.
Page 103: Transmission Deadline (Trd)
ADVANCED TRANSMISSION FEATURES TRANSMISSION DEADLINE (TRD) If you have to send an urgent mes- Enter the “Trans. Deadline” func- sage and the line is busy, this feature tion number with the number saves you standing by the machine keys. and redialing the number. If the mes- sage cannot be sent the first time, the machine redials automatically at in- tervals of five minutes any number of...
Page 104 TRANSMISSION DEADLINE (TRD) Press [Exit]. ND1X03E0 The initial display is shown. Note “TRD” is displayed. If you set up another advanced transmis- sion function (except Polling Reception), “Others” is shown. Dial and press the { { { { Start} } } } key.
Page 105: Polling Transmission
ADVANCED TRANSMISSION FEATURES POLLING TRANSMISSION Use Polling Transmission when you Limitation want to leave an original in the ma- Polling Transmission is allowed chine's memory for others to pick up. only if the receiver's machine has The message will be sent when the the Polling Reception feature.
Page 106 POLLING TRANSMISSION The Transmission Mode menu ap- lect “Use once”. To repeated- pears. ly send the original, select “Save”. Enter the “Polling TX” function number with the number keys. Default ID Polling Transmission A Press the < < or > >...
Page 107: Polling Transmission Clear Report
ADVANCED TRANSMISSION FEATURES B Enter the 4 character Polling ID Press [Exit]. with letter keys/ number keys and the letter (A–F). Note If you make a mistake, press ND1X03E0 the { { { { Clear/Stop} } } } key and try The initial display is shown.
Page 108 POLLING TRANSMISSION can turn this off with the User Pa- rameters. ⇒ P.203 “Changing the User Parameters” You can also check the result of a Polling Transmission with the TCR.
Page 109: Polling Reception
ADVANCED TRANSMISSION FEATURES POLLING RECEPTION Use this function if you want to poll a Limitation message from another terminal. You Polling Reception requires that the can also poll documents from many other machine can perform Polling terminals with only one operation Transmission.
Page 110: Polling Reserve Report
POLLING RECEPTION Note Press [Exit]. If the appropriate display is not shown, press [↑ ↑ ↑ ↑ Prev.] or [↓ ↓ ↓ ↓ Next]. Depending which method you are using, choose one of the fol- lowing procedures: Default ID Polling Reception ND1X03E0 A Press the <...
Page 111: Transfer Request
ADVANCED TRANSMISSION FEATURES TRANSFER REQUEST Transfer Request allows fax machines nation, i.e. the machine that that have this feature to automatically receives the Transfer Request. distribute incoming messages onto End Receiver multiple fax destinations. This feature The final destination of the mes- helps you save costs when you send sage, i.e.
Page 112 TRANSFER REQUEST Note Enter the “Transfer Request” function number with the num- You cannot enter the numbers ber keys. of the End Receivers directly. The numbers must be stored in Quick Dials, Speed Dials or Groups in the Transfer Sta- tion(s).
Page 113: Specifying An End Receiver
ADVANCED TRANSMISSION FEATURES The following display is shown. Group Dial Enter{ { { { q } } } } , { { { { p} } } } , { { { { p} } } } followed by the Group number (2 digits). For example, to choose the number stored in Group 04 in the Transfer Station, enter:{ { { { q } } } } { { { { p} } } } { { { { p} } } } { { { { 0...
Page 114: Transmission Options
TRANSMISSION OPTIONS TRANSMISSION OPTIONS This section describes various fea- of the image when received at the tures that you can switch on and off other end. for any particular transmission by fol- Note lowing the procedure at the end of Program the receiver's name and this section.
Page 115: Selecting Transmission Options For A Single Transmission
ADVANCED TRANSMISSION FEATURES default setting is on. ⇒ P.203 Enter the “Options” function “Changing the User Parameters” number with the number keys. - ID Transmission If you turn this feature on, transmis- Note sion will only take place if the desti- If “Options”...
Page 116 TRANSMISSION OPTIONS The initial display is shown. Press the < < or > > key to switch < < > > Auto Reduction on or off. Note “Options” is shown. If you set Note up another advanced transmis- The default setting is on. sion function (except Polling To cancel the setting, press [Can- Reception), “Others”...
Page 117 ADVANCED TRANSMISSION FEATURES This page is intentionally blank.
Page 118: Checking And Canceling Transmission Files
5. Communication Information CHECKING AND CANCELING TRANSMISSION FILES Transmission files are originals that Canceling a Transmission have been stored in memory and are awaiting transmission. The features that produce transmission files are Press [Info.]. Memory Transmission, Confidential Transmission, Transfer Request, Poll- ing Reception and Polling Transmis- sion.
Page 119: Printing A File
COMMUNICATION INFORMATION Press the < < or > > key until the < < > > Press [Exit]. file you want to delete is shown and press [Delete]. ND1X03E0 The initial display is shown. ND1X02E7 Press [Yes]. Printing a File If you wish to check the contents of a fax that is stored in memory and has not been sent yet, use this procedure...
Page 120: Checking And Editing A File
CHECKING AND CANCELING TRANSMISSION FILES Press the < < or > > key until the < < > > Press [Exit]. file you want to print is shown and press [Print]. ND1X03E0 The initial display is shown. ND1X02E8 Press the { { { { Start} } } } key. Checking and Editing a File Use this procedure to check or edit destination(s), check options selected...
Page 121 COMMUNICATION INFORMATION Press the < < or > > key until the < < > > Changing the Transmission Time file you want to print is shown. A Enter the “Change Start Time” Then press [Check]. function number with the number keys.
Page 122 CHECKING AND CANCELING TRANSMISSION FILES A Enter the “Retransmit ” func- A Enter the “Change Dest.” func- tion number with the number tion number with the number keys. keys. B Press [Yes]. B Change the destination. Note To cancel a destination, press the <...
Page 123 COMMUNICATION INFORMATION Press [Exit]. ND1X03E0 The Information menu is shown. Press [Exit]. ND1X03E0 The initial display is shown.
Page 124: Printing A List Of Files In Memory (Print Tx File List)
PRINTING A LIST OF FILES IN MEMORY (PRINT TX FILE LIST) PRINTING A LIST OF FILES IN MEMORY (PRINT TX FILE LIST) Print this list if you wish to find out Note which files are stored in memory and Press [Cancel] to stop printing what their file numbers are.
Page 125: Checking The Transmission Result (Tx Status)
COMMUNICATION INFORMATION CHECKING THE TRANSMISSION RESULT (TX STATUS) If you wish to find out whether a file Press [↑ ↑ ↑ ↑ Prev.] or [↓ ↓ ↓ ↓ Next] to scroll was sent successfully, you don't have through the list. to always print the TCR.
Page 126: Checking The Reception Result (Rx Status)
CHECKING THE RECEPTION RESULT (RX STATUS) CHECKING THE RECEPTION RESULT (RX STATUS) This function lets you check up on the Press [↑ ↑ ↑ ↑ Prev.] or [↓ ↓ ↓ ↓ Next] to scroll last 50 messages received without through the messages. having to print the TCR.
Page 127: Printing A Confidential Message
COMMUNICATION INFORMATION PRINTING A CONFIDENTIAL MESSAGE The optional Fax Feature Expander is required to use this function. This feature is designed to prevent Enter the “Print Conf. RX” func- messages being picked up casually by tion number with the number anyone when they are received.
Page 128: Confidential File Report
PRINTING A CONFIDENTIAL MESSAGE displayed. Press [OK] to cancel the operation, check the Confi- dential ID or Personal Confi- dential ID with the other party and try again. Press [Exit]. ND1X03E0 The initial display is shown. Confidential File Report By default, this report is printed whenever your machine receives a Confidential Message.
Page 129: Printing A File Received With Memory Lock
COMMUNICATION INFORMATION PRINTING A FILE RECEIVED WITH MEMORY LOCK Optional Fax Feature Expander is required to use this function. This is a security feature designed to Make sure that the Receive File prevent unauthorized users from indicator blinks. Press [Info.]. reading your messages.
Page 130 PRINTING A FILE RECEIVED WITH MEMORY LOCK Note If no messages have been re- ceived, while Memory Lock is switched on, the following mes- sage will appear.”No reception file(s) exists.” Press [OK]. If the Memory Lock IDs do not match, the following message will appear.
Page 131: Printing The Tcr
COMMUNICATION INFORMATION PRINTING THE TCR The TCR (Transaction Confirmation Note Report) contains information about If “Print TCR” is not shown, the last 49 communications made by press [↑ ↑ ↑ ↑ Prev.] or [↓ ↓ ↓ ↓ Next]. your machine. By default, it is printed automatically after every 50 commu- Press the <...
Page 132: Displaying The Memory Status
DISPLAYING THE MEMORY STATUS DISPLAYING THE MEMORY STATUS Use this function to display a summa- Note ry of current memory usage. Items If “Others” is displayed, it shown are the percentage of free means that one or more Auto memory space, the number of re- Documents have been stored.
Page 133 COMMUNICATION INFORMATION This page is intentionally blank.
Page 134: When Toner Runs Out
6. Troubleshooting WHEN TONER RUNS OUT ⇒ P.32 “IMMEDIATE TRANSMIS- When the machine has run out of ton- er the D symbol appears on the dis- SION” play. Note that even if there is no toner left you can still send fax mes- sage.
Page 135: Error Messages And Their Meanings
TROUBLESHOOTING ERROR MESSAGES AND THEIR MEANINGS If there is an error, one of the following messages may appear on the display. It might just flash up briefly, so if you are watching for errors, stay by the machine and check the display. Message Problem and Solution Clear Misfeed(s)
Page 136: Solving Problems
SOLVING PROBLEMS SOLVING PROBLEMS This table lists some common problems and their solutions. Problem Solution Refer to Image background Adjust the scan density. P.38 “Image Density (Con- appears dirty when trast)” received at the other end. Printed or sent im- The Document Feeder (ADF) or age contains spots.
Page 137 TROUBLESHOOTING Problem Solution Refer to Immediate transmis- Use memory transmission while P.24 “MEMORY TRANS- sion error occurs copying in multiple numbers. MISSION” while copying in multiple numbers.
Page 138: Indicators
INDICATORS INDICATORS When the Receive File Indicator is Lit or Flashing If the Receive File indicator is blinking, a message has been received and stored in memory with Memory Lock. You need to print it out manually. ⇒ P.114 “PRINTING A FILE RECEIVED WITH MEMORY LOCK” If the Receive File indicator is lit, a message has been received but could not be printed for some reason.
Page 139: When The Confidential File Indicator Is Lit
TROUBLESHOOTING When the Confidential File Indicator is Lit If this indicator is lit, a message has been received into memory with Confiden- tial Reception. You need to print it out manually. ⇒ P.112 “PRINTING A CON- FIDENTIAL MESSAGE” When the { { { { Fax} } } } key is Lit in Red If this key is lit, refer to the table below and take the appropriate action.
Page 140: When An Error Report Is Printed
WHEN AN ERROR REPORT IS PRINTED WHEN AN ERROR REPORT IS PRINTED An error report is printed when a message could not be successfully sent or re- ceived. Possible causes include a problem with your machine or the receiver's, noise on the telephone line etc.
Page 141: When Power Is Turned Off Or Fails
TROUBLESHOOTING WHEN POWER IS TURNED OFF OR FAILS Even if the main power switch is turned off, the contents of the machine's mem- ory (programmed numbers etc.) will not be lost. However, if power is lost for more than 1 hour through the main power switch being turned off, a power cut or the power cable being removed, memory contents will be lost.
Page 142: Accessing The User Tools
7. Facsimile User Tools ACCESSING THE USER TOOLS The User Tools allow you to program Key Op. Settings the machine with your identification, program/check: your store frequently used numbers and name, your fax number, line type, settings, and customize the default various ID codes, monitor volume, settings to match your needs.
Page 143: Exiting User Tool Mode
FACSIMILE USER TOOLS Press the { { { { User Tools/Counter} } } } key. Note Function numbers are different depending on the machine Sort 1-Sided 2-Sided model and options attached. Book 2-Sided Staple Stack 2-Sided 2-Sided Follow the instructions on the User Tools / Counter display.
Page 144: Register/Delete Menu
REGISTER/DELETE MENU REGISTER/DELETE MENU Note Registering Quick Dials If the standby display is not shown, press the { { { { Fax} } } } key. To save time, you can program a fax number that you use often into a Press the { { { { User Tools/Counter} } } } key.
Page 145 FACSIMILE USER TOOLS Press the Quick Dial key which Enter the destination name. you want to register. Note If you press a wrong key, press ND1X03E0 [PrevMenu] then try again. Note You can press [Status] to see If a destination name is already which Quick Dial keys have registered in this Quick Dial been programmed.
Page 146: Deleting Quick Dials
REGISTER/DELETE MENU Enter the number of the “Fax” Quick Dial List mode. Printing the Quick Dial list allows you to check destinations registered in Quick Dial keys. ⇒ P.158 “RE- PORTS/LISTS” The Facsimile User Tool main Deleting Quick Dials menu appears. Reference This procedure describes how to find For how to use the System User...
Page 147: Quick Dial Key And Function Key Label (Dial Label)
FACSIMILE USER TOOLS You can press [Status] to see names of functions assigned to User Quick Dial keys that have been Function keys. already programmed. Limitation Print the template on A4 label pa- per that can be peeled and stuck on the operation panel.
Page 148 REGISTER/DELETE MENU Non-transparent label paper Dial label (Jan. 9. 1998 2:14PM) ABC COMPANY 01 NEW YOR 02 TRONT 03 SEND L 04 05 *LONDON 06 PARIS O 07 MAIN OF 01-07 NEW YORK O TRONT OFF SEND LATE LONDON OFF PARIS OFFI MAIN OFFIC 08-14 15-21 22-28...
Page 149 FACSIMILE USER TOOLS Transparent label paper Dial label (Jan. 9. 1998 2:14PM) ABC COMPANY NEW YORK O TRONT OFF SEND LATE LONDON OFF PARIS OFFI MAIN OFFIC 01-07 08-14 15-21 22-28 29-35 36-42 43-49 50-56 TX Flles Status F Code TEL Mode G4 Stamp Please cut and stick on above the One Touch key...
Page 150: Registering Groups
REGISTER/DELETE MENU If you register a Group with the Registering Groups number keys when a file is waiting to be transmitted, a message is If you send the same message to sev- shown. You sometimes cannot reg- eral destinations at the same time on a ister any more destinations even regular basis, program these destina- when the number of specified des-...
Page 151 FACSIMILE USER TOOLS You can press [Status] to see Press the { { { { User Tools/Counter} } } } key. which Quick Dial keys are cur- rently programmed. Sort 1-Sided 2-Sided Book 2-Sided Staple Stack 2-Sided 2-Sided User Tools / Counter Enhanced Auto Reduce/ ND2L01E0...
Page 152: Deleting Groups
REGISTER/DELETE MENU using Quick dial or Speed dial, Press [OK] to register the Group. they will be erased at once. You cannot omit the fax num- ber. Repeat step 7 for all the destina- tions you want registered in the Group.
Page 153 FACSIMILE USER TOOLS The registered Group is shown on Make sure that the machine is in the display. Facsimile mode and the standby display is shown. Note If you make a mistake, press Note [No] and press the correct key. If the standby display is not shown, press the { { { { Fax} } } } key.
Page 154: Registering Optional Groups
REGISTER/DELETE MENU 2000; 56 in quick dial keys, 1000 Note speed dials, and 999 numbers en- If you press [No], the Group is tered directory with the number not deleted and the display keys. shown in step 6 appears again. The number of destinations that Press the { { { { User Tools/Counter} } } } key.
Page 155 FACSIMILE USER TOOLS is shown and you cannot change Enter the function number for destinations for this Group. “Reg. Opt. G.Dial” using the number keys. Make sure that the machine is in Facsimile mode and the standby display is shown. Enter the Optional Group num- ber (10 to 30) you want to register using the number keys.
Page 156 REGISTER/DELETE MENU • Press a Quick Dial key in The entered fax numbers and Op- which a destination is regis- tional Group name are shown on tered. the display. • Press the { { { { Speed Dial} } } } key Note and enter a code.
Page 157: Deleting Optional Groups
FACSIMILE USER TOOLS Enter the number of the “Fax”. - Checking the Contents of Optional Groups Print the Optional Group dial list (see P.158 “REPORTS/LISTS”). The Facsimile User Tool main menu appears. Reference Deleting Optional Groups For how to use the System User Tools, refer to the System Set- This function deletes all destinations tings manual.
Page 158: Registering Speed Dials
REGISTER/DELETE MENU You can press [Status] to see Registering Speed Dials which Optional Groups are pro- grammed. If you register a destination in a Speed Dial, you can dial that number by just pressing the { { { { Speed Dial} } } } key followed by a two or three digit code.
Page 159 FACSIMILE USER TOOLS Make sure that the machine is in Enter the Speed Dial code you Facsimile mode and the standby want to register using the number display is shown. keys. Note Note If the standby display is not If you make a mistake, press the shown, press the { { { { Fax} } } } key.
Page 160: Deleting Speed Dials
REGISTER/DELETE MENU Note Enter a search letter (A to Z) for the Telephone Directory. If you wish to omit the destina- tion name, go to step 11. Enter the destination name. Reference ⇒ P.213 “Entering Text” Press [OK]. The search letter you entered is shown.
Page 161 FACSIMILE USER TOOLS Limitation Enter the function number for “Register/Delete” using the num- If a registered Speed Dial is being ber keys. used for a standby Memory Trans- mission, the message “ This des- Enter the function number for tination “Delete Speed Dial”...
Page 162: Storing Keystroke Programs
REGISTER/DELETE MENU • Program name (up to 20 charac- Press [Yes]. ters) Important We recommend that you print the Keystroke Program list and keep it when you register or change a function. ⇒ P.158 “REPORTS/ LISTS” ND1X03E0 Limitation The maximum number of pro- The Speed Dial is deleted.
Page 163 FACSIMILE USER TOOLS Enter the number of the “Fax”. Press [Feature]. The Facsimile User Tool main menu appears. Reference ND1X03E0 For how to use the System User Tools, refer to the System Set- Carry out the sequence of opera- tings manual. tions you wish to store in this pro- gram, then press the [OK] key you Enter the function number for...
Page 164 REGISTER/DELETE MENU gram, press the { { { { Clear Modes/En- The program is stored. ergy Saver} } } } key and program function again. Press [OK]. Press [Name]. Note If you press [Cancel], the Key- stroke Program is canceled and the display shown in step 6 ap- pears again.
Page 165: Deleting A Keystroke Program
FACSIMILE USER TOOLS Note Press the Quick Dial key pro- grammed with the Keystroke Pro- If the standby display is not shown, press the { { { { Fax} } } } key. gram. Press the { { { { User Tools/Counter} } } } key. Sort 1-Sided 2-Sided...
Page 166: Registering Auto Documents
REGISTER/DELETE MENU The contents of the program are Registering Auto Documents shown on the display. Note If you find that you often have to send If you make a mistake, press a particular page to people (e.g., a [No] and the correct key. map, a standard attachment, or a set of instructions), store that page in You can press [Status] to see the...
Page 167 FACSIMILE USER TOOLS Make sure that the machine is in Enter the number of the Auto Facsimile mode and the standby Document you want to register display is shown. using the number keys. Note Note If the standby display is not If you make a mistake with the shown, press the { { { { Fax} } } } key.
Page 168: Deleting An Auto Document
REGISTER/DELETE MENU Stop} } } } key and enter another The Auto Document is stored. The name. display shown in step 6 appears again. Reference Press the { { { { User Tools/Counter} } } } key. P.213 “Entering Text” Press [OK].
Page 169: Registering Irregular Area
FACSIMILE USER TOOLS Enter the number of the “Fax”. Press [Yes]. The Facsimile User Tool main menu appears. Reference ND1X03E0 For how to use the System User Tools, refer to the System Set- Note tings manual. If you press [No], the document is not deleted and the display Enter the function number for shown in step 6 appears again.
Page 170 REGISTER/DELETE MENU Important Reference When registering or changing an For how to use the System User original size, we recommend that Tools, refer to the System Set- you make a memo of the new size. tings manual. Limitation Enter the function number for “Register/Delete”...
Page 171: Deleting An Irregular Area
FACSIMILE USER TOOLS Note Select a size you want to register using the < < < or > < > > > key and press Each time you press [mm ↔ ↔ ↔ ↔ [OK]. inch], the units change between “inch”...
Page 172 REGISTER/DELETE MENU Press the { { { { User Tools/Counter} } } } key. Press [Area 1] or [Area 2]. Sort 1-Sided 2-Sided Book 2-Sided Staple Stack 2-Sided 2-Sided User Tools / Counter Enhanced Auto Reduce/ ND2L01E0 ND1X03E6 Enter the number of the “Fax”. Note If you make a mistake, press [No] and choose a correct one.
Page 173: Reports/Lists
FACSIMILE USER TOOLS REPORTS/LISTS This function allows you to print the Enter the number of the “Fax”. following reports and lists manually. Select a report or list as needed. • TCR (Transaction Confirmation Report) ⇒ P.116 “PRINTING THE TCR” The Facsimile User Tool main •...
Page 174: Initial Setup Tx
INITIAL SETUP TX INITIAL SETUP TX When you turn on the machine or re- Enter the number of the “Fax”. turn to Copy mode, the machine re- turns to the home settings. You can change these home settings so that the machine starts with your most fre- quently used features selected.
Page 175 FACSIMILE USER TOOLS Transmission Mode Example ND1X03E0 Resolution Example ND1X03E0 Note If you want to change other set- tings, repeat steps 5 and 6. Press the { { { { User Tools/Counter} } } } key.
Page 176: Initial Setup Rx
INITIAL SETUP RX INITIAL SETUP RX The Initial Setup Reception function Press the { { { { User Tools/Counter} } } } key. allows you to turn the following re- ception functions on or off. Sort 1-Sided 2-Sided • Reception Mode P.59 “SELECT- Book 2-Sided Staple...
Page 177: To Set The Bypass Paper Size
FACSIMILE USER TOOLS Reception Mode Example To set the Bypass Paper Size Press the < < < and > < > > > keys to select Auto. ND2C0104 Checkered Mark Example ND1X03E1 Press Ppr.Size. ND1X03E0 Note If you wish to change other functions, repeat steps 5 and 6.
Page 178 INITIAL SETUP RX Press Horiz.. ND1X02E7...
Page 179: Assigning User Function Keys
FACSIMILE USER TOOLS ASSIGNING USER FUNCTION KEYS You can program each of the User Note Function keys ({ { { { F1} } } } –{ { { { F5} } } } ) with a If the standby display is not function that you use frequently.
Page 180: Using A User Function
ASSIGNING USER FUNCTION KEYS You can press [Status] to see E.g., “Print TCR” how the User Function keys are currently programmed. If you have the optional ISDN unit installed, you can not re-as- sign User Function key { { { { F4} } } } . If you have the optional stamp unit installed, you can not re-as- sign User Function key { { { { F5} } } } .
Page 181: Key Operator Settings
FACSIMILE USER TOOLS KEY OPERATOR SETTINGS the maximum number of personal Personal Codes codes you can register is 50. Make sure that the machine is in This function allows you to keep Facsimile mode and the standby track of machine usage. When Per- display is shown.
Page 182 KEY OPERATOR SETTINGS number keys and press the { { { { #} } } } play. If you wish to change the name, press [Name] and enter (Enter) key within 3 seconds. another name. If you wish to program another code, press [Cancel] and enter the new code.
Page 183 FACSIMILE USER TOOLS Press the { { { { User Tools/Counter} } } } key. Press [OK] to register the code and name. Sort 1-Sided 2-Sided Book 2-Sided Staple Stack 2-Sided 2-Sided User Tools / Counter Enhanced Auto Reduce/ ND2L01E0 Enter the number of the “Fax”.
Page 184 KEY OPERATOR SETTINGS The Personal Code is deleted. Enter the function number for "Delete Pers. Code" using the number keys. Enter the Personal Code you want ND1X03E0 to delete using the number keys. Note If you press [No], the Personal Code is not deleted and the dis- play shown in step 7 appears again.
Page 185 FACSIMILE USER TOOLS Press the { { { { User Tools/Counter} } } } key. Enter the number for “Pers.Code Access” using the number keys. Sort 1-Sided 2-Sided Book 2-Sided Staple Stack 2-Sided 2-Sided User Tools / Counter Enhanced Auto Reduce/ Switch access on or off using the ND2L01E0 <...
Page 186 KEY OPERATOR SETTINGS Note Enter the function number for “Print Pers. Code” using the num- If the standby display is not shown, press the { { { { Fax} } } } key. ber keys. Press the { { { { User Tools/Counter} } } } key. Sort 1-Sided 2-Sided...
Page 187: Memory Lock
FACSIMILE USER TOOLS Note Switch ECM on or off using the < < < < or > > > key and press [OK]. > If the standby display is not shown, press the { { { { Fax} } } } key. Press the { { { { User Tools/Counter} } } } key.
Page 188: Multistep Transfer
KEY OPERATOR SETTINGS Make sure that the machine is in Enter the function number for Facsimile mode and the standby “Memory Lock” using the num- display is shown. ber keys. Note Switch Memory Lock on or off us- ing the < <...
Page 189 FACSIMILE USER TOOLS when your machine receives a Trans- Note fer Request, it will pass the message If “Key Op. Settings” is not to the Transfer Station(s) you specify. shown, press [↑ ↑ ↑ ↑ Prev.] or [↓ ↓ ↓ ↓ Next]. Make sure that the machine is in Enter the function number for Facsimile mode and the standby...
Page 190: Forwarding
KEY OPERATOR SETTINGS This is useful if, for example, you are Specify a Transfer Station. visiting another office and would like a copy of your messages sent to that office so you can read them. In this section, the machines that mes- sages are forwarded to are referred to as Forwarding Stations.
Page 191 FACSIMILE USER TOOLS tered with other functions. If you Note install the optional Fax Feature Ex- If the standby display is not pander, you can register up to 50 shown, press the { { { { Fax} } } } key. senders.
Page 192 KEY OPERATOR SETTINGS Enter the function number for Press [Exit]. “Reg. Receiver” using the num- ber keys. Choose a receiver (Forwarding ND1X03E0 Station) to program be entering the its code number. Press [PrevMenu] 3 times. Press the { { { { User Tools/Counter} } } } key. Deleting a Forwarding Station Note Make sure that the machine is in...
Page 193 FACSIMILE USER TOOLS Reference Note For how to use the System User If you press No, the Forwarding Tools, refer to the System Set- Station is not deleted and the tings manual. display shown in 5 appears again. Enter the function number for “Key Op.
Page 194 KEY OPERATOR SETTINGS Press the { { { { User Tools/Counter} } } } key. Choose a Specific Sender to regis- ter by entering its code number. Sort 1-Sided 2-Sided Book 2-Sided Staple Stack 2-Sided 2-Sided User Tools / Counter Enhanced Auto Reduce/ Note...
Page 195 FACSIMILE USER TOOLS Press [Receiver]. Press [Exit]. ND1X02E8 ND1X03E0 Choose the Forwarding Station Press [PrevMenu] 3 times. you want to assign this Specific Press the { { { { User Tools/Counter} } } } key. Sender to: enter its code and press [OK].
Page 196 KEY OPERATOR SETTINGS Reference Press [Yes]. For how to use the System User Tools, refer to the System Set- tings manual. Enter the function number for “Key Op. Settings” using the number keys and press the { { { { #} } } } (Enter) key within 3 seconds.
Page 197: Special Senders To Treat Differently (Special Rx Nos.)
FACSIMILE USER TOOLS Make sure that the machine is in Enter the function number for Facsimile mode and the standby “Forwarding” using the number display is shown. keys. Enter the function number for “Print Sender List” using the number keys. Press the { { { { Start} } } } key.
Page 198 KEY OPERATOR SETTINGS Note Limitation If you receive a fax with a paper The Special Reception Numbers size different from that set in the function cannot used to treat mes- paper cassette, the printout will sages received from a Specific be split across several pages or Senders if they are received with reduced to fit on the paper.
Page 199 FACSIMILE USER TOOLS Note Enter the function number for “Register Sender” using the num- If the standby display is not shown, press the { { { { Fax} } } } key. ber keys. Press the { { { { User Tools/Counter} } } } key. Sort 1-Sided 2-Sided...
Page 200 KEY OPERATOR SETTINGS Memory Lock Reference P.213 “Entering Text” Select whether or not to register the sender as a wild card. ⇒ P.213 “Wild Cards”. ND1X03E0 Reverse Printing Press [RX Mode]. ND1X03E0 ND1X02E8 2-Sided Printing Select any features for this Specif- ic Sender.
Page 201 FACSIMILE USER TOOLS Press the { { { { User Tools/Counter} } } } key. Press [OK]. Sort 1-Sided 2-Sided Book 2-Sided Staple Stack 2-Sided 2-Sided User Tools / Counter Enhanced Auto Reduce/ ND2L01E0 ND1X03E0 Enter the number of the “Fax”. Press [Exit].
Page 202 KEY OPERATOR SETTINGS with the number keys. The regis- Specified Sender List tered RTI or CSI is flash up. Print this list to see the currently pro- grammed Specific Senders. Make sure that the machine is in Facsimile mode and the standby display is shown.
Page 203: Authorized Reception
FACSIMILE USER TOOLS number keys and press the { { { { #} } } } Important (Enter) key within 3 seconds. It is recommended that you print the Sender/Authorized Reception list and keep it when you register or change a sender. ⇒ P.158 “RE- PORTS/LISTS”...
Page 204 KEY OPERATOR SETTINGS Note Programming Specified Senders If “Key Op. Settings” is not shown, press [↑ ↑ ↑ ↑ Prev.] or [↓ ↓ ↓ ↓ Next]. Make sure that the machine is in Facsimile mode and the standby Enter the function number for display is shown.
Page 205 FACSIMILE USER TOOLS Enter an RTI or CSI of a sender Deleting a Specific Sender (Authorized and press [OK]. Reception) Make sure that the machine is in Facsimile mode and the standby display is shown. ND1X03E0 Reference Note P.213 “Entering Text” If the standby display is not shown, press the { { { { Fax} } } } key.
Page 206 KEY OPERATOR SETTINGS The sender is deleted. Note If “Key Op. Settings” is not shown, press [↑ ↑ ↑ ↑ Prev.] or [↓ ↓ ↓ ↓ Next]. Enter the function number for “Authorized RX” using the num- ber keys. Enter the function number for “Delete Sender”...
Page 207: Monitor Volume
FACSIMILE USER TOOLS Enter the number of the “Fax”. Monitor Volume You can change the volume of the fol- lowing sounds the machine makes. On Hook The Facsimile User Tool main When you press the { { { { On Hook Dial} } } } menu appears.
Page 208: Rti/Tti
KEY OPERATOR SETTINGS On Hook Enter the number of the “Fax”. The Facsimile User Tool main menu appears. Reference ND1X03E6 For how to use the System User Adjust the volume using the < < or < < Tools, refer to the System Set- >...
Page 209 FACSIMILE USER TOOLS Limitation Enter the function number for “Key Op. Settings” using the The RTI does not work unless the number keys and press the { { { { #} } } } other party has the same make ma- key within 3 seconds.
Page 210: Registering The Economy Transmission Time
KEY OPERATOR SETTINGS when you phone rates are cheaper. ⇒ Press [TTI]. P.74 “SEND LATER” Limitation You can program only one Econo- my Transmission time. Make sure that the machine is in Facsimile mode and the standby display is shown. ND1X02E8 Enter a TTI and press [OK].
Page 211 FACSIMILE USER TOOLS number keys and press the { { { { #} } } } “PRINTING A CONFIDENTIAL MESSAGE” (Enter) key within 3 seconds. Polling ID This ID is required for using Trans- fer Request ⇒ P.96 “TRANSFER REQUEST”, Transfer Station ⇒ P.60 “Transfer Station”, Default ID Note Polling Transmission ⇒...
Page 212 KEY OPERATOR SETTINGS Note Choose the ID you wish to pro- gram using the number keys. If the standby display is not shown, press the { { { { Fax} } } } key. Press the { { { { User Tools/Counter} } } } key. Sort 1-Sided 2-Sided...
Page 213: G3 Analog Line
FACSIMILE USER TOOLS Note G3 Analog Line If the standby display is not shown, press the { { { { Fax} } } } key. This function must be set up before you connect the machine to a G3 ana- Press the { { { { User Tools/Counter} } } } key.
Page 214: G3 Digital Line
KEY OPERATOR SETTINGS Enter the function number for Enter an own analog number us- “PSTN Line Type” using the ing the number keys and press number keys. [OK]. Select the desired line type and press [OK]. ND1X03E0 Press [PrevMenu] twice. Press the { { { { User Tools/Counter} } } } key.
Page 215: G4 Digital Line
FACSIMILE USER TOOLS Note Enter the function number for “CSI” using the number keys. If the standby display is not shown, press the { { { { Fax} } } } key. Press the { { { { User Tools/Counter} } } } key. Sort 1-Sided 2-Sided...
Page 216 KEY OPERATOR SETTINGS • Own Digital Number (up to 29 Enter the function number for digit) “Key Op. Settings” using the number keys and press the { { { { #} } } } Note (Enter) key within 3 seconds. Optional ISDN unit is required.
Page 217 FACSIMILE USER TOOLS Enter your Country Code using Enter the function number for the number keys and press [OK]. “Own Digital Number ” using the number keys. Enter your own digital number using the number keys and press ND1X03E0 [OK]. Enter the number for “Own Digi- tal Number”...
Page 218: Changing The User Parameters
KEY OPERATOR SETTINGS Changing the User Parameters The User Parameters allow you to customize various settings to match your needs. To change the function settings, set the user parameter switches. Preparation Access to some User Parameter Settings requires installation of optional equipment or that other settings be made beforehand.
Page 219 FACSIMILE USER TOOLS Switch Item Label Insertion home posi- tion ID Transmission home posi- tion Auto Reduction home posi- tion Original type home position 00: Text, 01: Photo/Text, 10: Photo TTI Print home position Return the machine to the initial settings after each communication Forwarding Mark Center Mark...
Page 220 KEY OPERATOR SETTINGS Switch Item Printing a Confidential File Report automatically Containing an image in a Transmission Result Report (Memory Transmission), Memory Storage Report, Communication Failure Re- port, or Transfer Result Receiving in Service Call Possible (Sub- Not possible (SC) Condition stitute Recep- tion) Receiving when the machine can not print.
Page 221 FACSIMILE USER TOOLS Switch Item Printing a document re- Immediate When turning ceived with Auto Power-On printing on the opera- Reception tion Batch Transmission Clear modes when switching the application Manual Service report Transmission 2,1,0 Paper feed Tray 001: First, 010: Second, 011: Third, 100: 4th, 101:LCT Fixed Input tray Paper Size Priority when re- ceiving A4...
Page 222 KEY OPERATOR SETTINGS Enter the function number for Press [PrevMenu]. “Key Op. Settings” using the Press the { { { { User Tools/Counter} } } } key. number keys and press the { { { { #} } } } (Enter) key within 3 seconds.
Page 223: Date/Time
FACSIMILE USER TOOLS number keys and press the { { { { #} } } } Make sure that the machine is in (Enter) key within 3 seconds. Facsimile mode and the standby display is shown. Note If “Key Op. Settings” is not Note shown, press [↑...
Page 224: Summer Time
KEY OPERATOR SETTINGS Enter the function number for “ Counters Date/Time” using the number keys. This function allows you to check the total number of transmitted, received, scanned, and printed pages on the display. • Transmissions : Total number of transmitted pag- Select an item you want to change using the <...
Page 225: Auto Reset
FACSIMILE USER TOOLS • 5 minutes Enter the function number for “Key Op. Settings” using the Make sure that the machine is in number keys and press the { { { { #} } } } Facsimile mode and the standby (Enter) within 3 seconds.
Page 226: Paper Feed Selection
KEY OPERATOR SETTINGS Note If “Key Op. Settings” is not shown, press [↑ ↑ ↑ ↑ Prev.] or [↓ ↓ ↓ ↓ Next]. Enter the function number for “Auto Reset” using the number keys. The totals are displayed. Select the interval with the < <...
Page 227 FACSIMILE USER TOOLS This page is intentionally blank.
Page 228: Entering And Modifying Text
8. Entering Text ENTERING AND MODIFYING TEXT < < and > > < < > > This section describes how to enter characters. When you enter a charac- Use to move the cursor left or ter, it is shown at the position of the right.
Page 229: How To Enter Text
ENTERING TEXT Not using a wild card How To Enter Text Destination to be Number of regis- registered (RTI) tered identifica- tions Entering letters NEW YORK Press [A← ← ← ← → → → → a] to switch between BRANCH Uppercase and Lowercase.
Page 230 ENTERING AND MODIFYING TEXT The numeral is entered and the Select the desired symbol by cursor moves. pressing [↑ ↑ ↑ ↑ Prev.] and [↓ ↓ ↓ ↓ Next]. Deleting characters Press the < < and > > keys to move <...
Page 231 ENTERING TEXT This page is intentionally blank.
Page 232: Connecting The Machine To A Telephone Line And Telephone
9. Maintaining Your Machine CONNECTING THE MACHINE TO A TELEPHONE LINE AND TELEPHONE Connecting The Telephone Line To connect the machine to a telephone line, use a snap-in modular type connec- tor. Important Make sure the type of modular connector. Where to connect the machine Analog External...
Page 233: Connecting The Machine To The Isdn
MAINTAINING YOUR MACHINE Connecting The Machine To The ISDN Connect the machine to the ISDN if you have the optional ISDN unit. Use a mod- ular type connector for the ISDN. Important When you connect the machine to the ISDN, contact your service representa- tive.
Page 234: Selecting The Line Type
CONNECTING THE MACHINE TO A TELEPHONE LINE AND TELEPHONE Adjusting the handset bell volume Ringer ND1X00E1 Adjust the handset ringer volume using the volume switch. Selecting The Line Type Select the line type to which the machine is connected. There are two types: tone and pulse dial.
Page 235: Replacing The Stamp Cartridge
MAINTAINING YOUR MACHINE REPLACING THE STAMP CARTRIDGE Stamp option is option. When the stamp is getting to become lighter, replace the cartridge. Note Use the cartridge specified for this machine. Lift the document feeder and press the tab to open the stamp cover. Limitation Do not pull the stamp cover strongly because cords are attached.
Page 236: Stamp Cover Layout
REPLACING THE STAMP CARTRIDGE Set a new cartridge. New Cartridge NDID06E2 Replace the stamp cover until it clicks. NDID05E1 Close the document feeder. Note Hold down the center part of the cover to make sure that it is closed com- pletely.
Page 237 MAINTAINING YOUR MACHINE This page is intentionally blank.
Page 238: Optional Equipment
10. Appendix OPTIONAL EQUIPMENT Fax Feature Expander and Hard Disk A Fax Feature Expander and a 130-Mbytes hard disk can be added. By installing them, you can increase the memory capacity and use the following features. With the Fax Feature Expander, features of Multicopy RX, 2-Sided Printing, Confidential reception, Memory Lock, Multi-Step Transfer, Forwarding, Memo- ry Lock ID, Confidential ID are available.
Page 239: Dpi High Resolution Option (Fax 400Dpi Option Type 450)
APPENDIX Function Without Fax Feature Ex- With Fax Feature Expander pander Specific Sender 400 dpi High Resolution Option (FAX 400dpi Option Type 450) This allows you to send and receive the fax messages at high resolution. JBIG compression is also available with this option. ISDN Unit (ISDN Option Type 450) This allows you to send and receive messages using the ISDN (Integrated Ser- vice Digital Network).
Page 240: Specifications
SPECIFICATIONS SPECIFICATIONS Standard G3, G4 (option) Resolution 8 × 3.85/mm•200 × 100 dpi (Standard), 8 × 7.7/mm•200 × 200 dpi (Detail), 8 × 15.4/mm•200×400 dpi (Fine), 16 × 15.4/mm•400 × 400 dpi (Super Fine: 400dpi Option Re- quired) 200 × 100 dpi (Standard), 200 × 200 dpi (Detail), 400 × 400 dpi (Super Fine: 400dpi Option Required) Transmission Time G3: 3 seconds at 28,800bps, Standard resolution...
Page 241: Function List
APPENDIX FUNCTION LIST Advanced Transmission Features Feature name Description Reference Send Later Sets the machine to auto- P.74 “SEND LATER” matically start transmis- sion or polling reception at an appointed time. Confidential Transmission Sends a confidential mes- P.76 “CONFIDENTIAL sage. This feature is divid- TRANSMISSION”...
Page 242 FUNCTION LIST Feature name Description Reference Transmission Deadline You specify the deadline P.88 “TRANSMISSION for the transmission and, DEADLINE (TRD)” when it cannot be sent be- cause the line to the desti- nation is busy, the machine redials any number of times until the specified time is reached.
Page 243: Communication Information
APPENDIX Communication Information Feature name Description Reference Checking and Canceling This feature cancels, con- P.103 “CHECKING AND the Transmission Files firms, or changes a file (res- CANCELING TRANSMIS- ervation) for Memory SION FILES” Transmission, Confidential Transmission, Transfer Re- quest, Polling Reception, or Polling Transmission.
Page 244: User Tools
FUNCTION LIST User Tools Feature name Description Reference Register/Delete Quick Dial When you register a desti- P.129 “Registering Quick Di- nation in a Quick Dial, you als” can specify the destination only by pressing the Quick Dial key. Register/Delete Group When you register several P.135 “Registering Groups”...
Page 245 APPENDIX Feature name Description Reference REPORTS/LISTS This feature allows you to P.158 “REPORTS/LISTS” print various reports and lists manually. You can print the following reports and lists: • TCR (Transaction Con- firmation Report) • Quick Dial list • Group Dial list •...
Page 246 FUNCTION LIST Feature name Description Reference Key Operator Settings / Registers personal code for P.166 “KEY OPERATOR Personal Code each person. When every SETTINGS” user enters a personal codes in sending messages, you can check the usage status for each person. If a part of transmission P.171 “ECM”...
Page 247 APPENDIX Feature name Description Reference RTI/TTI Registers information (RTI) P.193 “RTI/TTI” to be shown on the display and printed in a report by a receiver's or sender's ma- chine. This feature also reg- isters information (TTI) to be printed from a destina- tion machine when you send a fax.
Page 248 FUNCTION LIST Feature name Description Reference Counters Check the transmission, re- P.209 “Counters” ception, and totals on the display. ⇒ P.210 “Auto Reset” Auto Reset Set the interval returning to the standby mode.
Page 249: Index
INDEX Clear/Stop key , 6 Communicating Indicator , 4 180 Degree Rotation Printing , 66 Communication Failure Report , 29 2-Sided Printing , 56 , 65 , 185 , 161 Components , 1 2-Sided Transmission , 14 , 15 , 28 , 82 , 226 , Confidential File Report , 113 Confidential ID , 196 Confidential Reception Indicator , 4...
Page 250 Free Polling Transmission , 90 , 91 Keystroke Program List , 149 , 158 Function List , 226 Function Map , iv Label Insertion , 99 , 227 Letters , 214 G3 , 41 G3 Analog Line , 198 , 232 G3 Digital Line , 199 , 232 Main Power Switch , 2 G3/G4 Mode Selection , 164...
Page 251 Personal Code List , 170 Selecting the Reception Mode , 59 Personal Code Transmission , 78 Selection keys , 6 Personal Code TX , 226 Sender/Authorized Reception List , 191 Photo , 38 Send Later , 74 , 226 Photo/Text , 38 Solving Problems , 121 Polling ID , 196 Special Reception numbers , 182...
Page 252 Tray Select , 185 Troubleshooting , 119 TSI Print , 69 TTI Print , 99 , 227 Two In One , 67 , 56 User Function Keys , 4 , 164 , 230 User Functions , 127 User Parameter List , 203 , 232 User Parameters , 203 , 232 User Tools , 5 , 127 , 229 When the Confidential Reception Indica-...

Ricoh aficio 350 Operating Instructions Manual

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