Page 1: Operating Instructions
340/350/450 OPERATING INSTRUCTIONS SYSTEM SETTINGS Modes User Tools (System Settings) Read this manual carefully before you use this product and keep it handy for future reference. For safety, please follow the instructions in this manual.
Page 2 For good copy quality, Ricoh recommends that you use genuine Ricoh toner. Ricoh shall not be responsible for any damage or expense that might result from the use of parts other than genuine Ricoh parts in your Ricoh office product.
Page 3: How To Read This Manual
HOW TO READ THIS MANUAL Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the in- structions under this symbol.
Page 4: Table Of Contents
TABLE OF CONTENTS MANUALS FOR THIS MACHINE ... 1 MACHINE TYPES ... 2 ADDITIONAL FUNCTIONS PROVIDED BY OPTIONAL MEMORY UNITS 3 Copy Mode... 3 Facsimile Mode (Option) ... 4 1. MODES CHANGING MODES ... 5 MULTI-ACCESS... 6 COPY MODE ... 10 Changing To Copy Mode ...
Page 5: Manuals For This Machine
MANUALS FOR THIS MACHINE This is a multi-functional machine combining copying and facsimile functions. This manual describes procedures common to these functions. Each function's reference describes the operational procedures separately for the copying and facsimile functions. Please consult the manual that suits your needs. System Settings (this manual) Provides an overview of the machine.
Page 6: Machine Types
MACHINE TYPES There are three models of this machine. The main differences between them are memory capacity and copy speed. To make sure which model you have, see the inside front cover. Copy speed Memory capacity Fax unit Type 1 Type 2 35 copies/minute 35 copies/minute...
Page 7: Additional Functions Provided By Optional Memory Units
ADDITIONAL FUNCTIONS PROVIDED BY OPTIONAL MEMORY UNITS You can expand the capabilities of this machine to include fax functions. When you want to add a function, contact your sales or service representative. Copy Mode In copy mode you can make basic copies and also copy using more sophisticated techniques, such as reduction/enlargement or combining several originals onto one copy.
Page 8: Facsimile Mode (Option)
Facsimile Mode (Option) You can send and receive fax messages in facsimile mode. Installation of option- al expansion memory allows more functions to be used, and more data to be stored. Options for Memory Expansion 4 MB memory card Provides a variety of memory-based functions including confidential recep- tion, envelope reception, and two-sided printing.
Page 9: Modes
CHANGING MODES You can use this machine not only as a copier, but optionally as a fax machine as well. Press the {Copy} key to use copy functions, or press the {Fax} key to use facsimile functions. Enhanced Auto Reduce/...
Page 10: Multi-Access
MODES MULTI-ACCESS You can carry out another job using a different function while the current job is being performed. This allows you to handle your jobs efficiently regardless of how the machine is being used. For example: • While making copies, the machine can send a fax message that has been stored in memory.
Page 11 -Multi-accessing example The order of multi-accessing operations is as follows: Time Print Operation Mode Copying Start 2 originals Printing 2 received faxes Memory transmission operation (2 pages) 1st page Memory memory reception *1 reception This job runs in the background, regardless of any current data scanning/writing op- erations.
Page 12 MODES Mode after Copy you select Mode before you select Copy Copying hanced Image Copy Memory Copy Sort Stapling Scan- ning An Original Memory Trans- mission Memory Trans- mission Immedi- Trans- mission Memory Recep- tion Printing ceived Data å Facsimile Transmission Reception...
Page 13 …means that these functions can be used together. …means that you can interrupt the current job with Function keys or the {In- terrupt} key to proceed to a subsequent job. …means that another job will automatically start after the current job is fin- ished.
Page 14: Copy Mode
MODES COPY MODE Changing To Copy Mode You can always make a copy when the machine isn't printing or scanning a fax data. Press the {Copy} key. The copy display appears on the panel display. Reference For details, see the “Copy Refer- ence”.
Page 15 Resuming the interrupted copying job A Reset the previous original. B Press the {Start} key. The machine resumes the inter- rupted copy run. Copying And Multi-accessing Note Machine operations are different depending “16. Print Priority” (See P.23 “System Settings ”) or “18. User Code Manage”...
Page 16: Fax Mode
MODES FAX MODE Changing To Facsimile Mode You can always use the machine as a facsimile when you are not copying. Press the {Fax} key. The facsimile display appears on the panel display. Note The Memory Transmission/Re- ception function is performed automatically even when an- other function is being used.
Page 17: Sending A Fax
press the {Copy} key and do the previous job again. FAX MODE Sending A Fax Sending a fax while printing a received Scanning originals for memory transmission The machine can scan your originals for memory transmission even while printing a received fax. Complete the usual operations for sending a fax, then press the {Start} key.
Page 18 MODES While outputting copy Press the {Fax} key to switch to the facsimile display. You can send a fax while copying. Note Remove any originals of your copy job. Complete the usual operations for sending a fax, then press the {Start} key.
Page 19: User Tools (System Settings)
2. USER TOOLS (SYSTEM KEYS FOR USER TOOLS (SYSTEM SETTINGS) Sort 1-Sided 2-Sided Standard Commu- Receive Confidential Staple Book 2-Sided Immediate nicating File File Detail Trans. Stack Start TX File 2-Sided 2-Sided Memory Manual RX Status Mode Super Fine Trans. Enhanced Auto Reduce/ Image...
Page 20: Accessing The User Tools (System Settings)
86(5ý722/6ýõ6<67(0ý6(77,1*6ô ACCESSING THE USER TOOLS (SYSTEM SETTINGS) This section is for the key operators in charge of this machine. You can change or set the machine's default ë settings. Preparation After using the user tools, be sure to exit it to return to Copy mode. The settings are not canceled even if the operation switch is turned off or the {Clear Modes/Energy Saver}...
Page 21: Exiting From User Tools
Change the settings by following the instructions on the panel dis- play. Then press the [OK] key. Reference P.19 “Settings You Can Change With The User Tools” Note [OK]: Press to set the new set- tings and return to the previous menu.
Page 22: User Tools Menu (System Settings)
86(5ý722/6ýõ6<67(0ý6(77,1*6ô USER TOOLS MENU (SYSTEM SETTINGS) ë ìå...
Page 23: Settings You Can Change With The User Tools
6(77,1*6ý<28ý&$1ý&+$1*(ý:,7+ý7+(ý86(5ý722/6 SETTINGS YOU CAN CHANGE WITH THE USER TOOLS Reference For how to access the user tools, see Settings)”. System Settings Menu Description 01. Function Priority You can specify the mode to be displayed immediately after (facsimile option re- the operation switch is turned on or System Reset mode is quired) turned on.
Page 24: System Settings
86(5ý722/6ýõ6<67(0ý6(77,1*6ô System Settings Menu 05. System Reset ë 06. Function Switch (facsimile option re- quired) 07. Low Pwr. Shift Time The machine enters Low Power mode automatically after 08. Low Power Timer ëí Description The machine returns to its prioritized mode automatically after your job is finished, after the selected time.
Page 25: System Settings
6(77,1*6ý<28ý&$1ý&+$1*(ý:,7+ý7+(ý86(5ý722/6 System Settings Menu Description 09. Energy Saver Mode The machine enters Energy Saver mode in the following cases: • If you hold down the {Clear Modes/Energy Saver} key for about a second or more. • When the preset time selected with the Low Power Timer has passed.
Page 26 86(5ý722/6ýõ6<67(0ý6(77,1*6ô Menu 11. Paper Size-Tray ë 12. Pap.Tray Priority (for Copy mode only) ëë Description Select the size of the copy paper set in the paper tray. Note If the specified paper size differs from the size of paper actually set in the paper tray, a paper misfeed might oc- cur because the paper size is not detected correctly.
Page 27: System Settings
6(77,1*6ý<28ý&$1ý&+$1*(ý:,7+ý7+(ý86(5ý722/6 System Settings Menu Description 13. Auto Tray Switch If you load paper of the same size in two or more trays, the machine automatically shifts another tray when the tray in use runs out of paper. You can set or cancel this setting. Note Default: Yes If you put recycled paper or special paper in paper trays...
Page 28 86(5ý722/6ýõ6<67(0ý6(77,1*6ô Menu 16. Print Priority (set- ting the multi-accessing function) ë ëé Description Sets the print priority for each mode. • “Display” Print priority is given to the mode displayed on the dis- play. • “Copy” Print priority is given to the copy function. •...
Page 29 6(77,1*6ý<28ý&$1ý&+$1*(ý:,7+ý7+(ý86(5ý722/6 System Settings Menu Description 17. Contrast You can adjust the brightness of the panel display. 18. User Code Manage If the machine is set to use the User Code function, operators must input their user codes before the machine can operate. The machine keeps count of the number of cop- ies made under each user code.
Page 30 86(5ý722/6ýõ6<67(0ý6(77,1*6ô System Settings Menu 22. ADF Orig. Ejection ë 24. <F/F4>Size Setting ëç Description As a default setting, the scanned originals from the docu- ment feeder (ADF) are ejected to the ADF external tray. But, if there is no space to attach an ADF external tray, you can change the output tray to the ADF tray.
Page 31: Index
INDEX Symbols ìè # key ëç ADF Orig. Ejection ëì Auto Off Timer ëê Auto Tray Switch ìè Clear/Stop key ëè Code Manage-Copy ëè Contrast ìä Copy Count Display ì ê ìí Copy Mode ìè Cursor keys ëì Energy Saver Mode ëç...
Page 32 1. This device may not cause harmful interference, and 2. This device must accept any interference received, including interference that may cause undesired operation. Ricoh Corporation, 5 Dedrick Place, West Caldwell, NJ 07006 201-882-2000 Note to users in Canada Warning: This Class B digital apparatus meets all requirements of the Canadian Interference-Causing Equip- ment Regulations.
Page 33 Middlesex, TW13 7HG (TEL) 181-261-4000 Germany RICOH DEUTSCHLAND GMBH Mergenthalerallee 38-40, 65760 Eschborn (TEL) (06196) 906-0 Singapore RICOH ASIA PACIFIC PTE. LTD. #15-01/02 The Heeren, 260 Orchard Road, Singapore 238855 (TEL) 65-830-5888 Printed in China UE USA A2308607 Spain RICOH ESPAÑA S.A.
Page 34 340/350/450 OPERATING INSTRUCTIONS COPY REFERENCE ND0A0101 Read this manual carefully before you use this product and keep it handy for future reference. For safety, please follow the instructions in this manual.
Page 35 For good copy quality, Ricoh recommends that you use genuine Ricoh toner. Ricoh shall not be responsible for any damage or expense that might result from the use of parts other than genuine Ricoh parts in your Ricoh office product.
Page 36: Safety Information
SAFETY INFORMATION When using your machine, the following safety precautions should be always be followed. Safety During Operation In this manual, the following important symbols are used: R WARNING: Ignoring this warning could cause serious injury or even death. R CAUTION: Ignoring this caution could cause injury or damage to property.
Page 37 R WARNING: • Only connect the machine to the power source described on the inside front cover of this manual. • Avoid multi-wiring. • Do not damage, break or make any modifications to the pow- er cord. Do not place heavy objects on it, pull it hard or bend it more than necessary.
Page 38 • Do not incinerate used toner or toner containers. Toner dust might ignite when exposed to an open flame. Dispose of the used toner containers according to local regulations for plastics.
Page 39 R CAUTION: • Keep the machine away from humidity and dust. A fire or an elec- tric shock might occur. • Do not place the machine on an unstable or tilted surface. If it top- ples over, it could cause injury. •...
Page 40 • Deliver to collection point for waste products. Do not be disposed of via domestic refuse collection.
Page 41: Energy Star
ENERGY STAR As an Energy Star Partner, we have determined that this machine model meets Energy Star Guidelines for energy efficiency. This product was designed to reduce the environmental impact associated with copying equipment by means of energy saving feature such as Auto Off mode. For details, see the following pages.
Page 42 HOW TO READ THIS MANUAL Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the in- structions under this symbol.
Page 43: What You Can Do With This Machine
WHAT YOU CAN DO WITH THIS MACHINE (COPY MODE) Directional Size Magnification(inch) B" Positive / Negative OHP Slip Sheet Image Repeat Double Copies Image Repeat Archive File YLLL Directional Magnification(%) Page 69. Page 71. A" a" b" Page 98. Page 96. 2 2 2 Page 99.
Page 44 Sort Page 45. Staple Duplex Page 85. Sort 1-Sided 2-Sided Book 2-Sided Staple Stack 2-Sided 2-Sided User Tools / Counter Enhanced Auto Reduce/ Image Enlarge Copy Menu Zoom Series Combine Text Photo Copies Copies Photo Special Orig. Lighter Margin Eras e Center/ Adjust Border Combine...
Page 45 TABLE OF CONTENTS MACHINE TYPES ... 1 GUIDE TO COMPONENTS ... 2 Guide... 5 OPTIONS ... 7 Type 1 ... 7 Type 2 and Type 3 ... 8 FUNCTION LIST BASED ON OPTIONS ... 9 OPERATION PANEL ... 12 PANEL DISPLAY... 14 Displays And Key Operations ...
Page 46 Selecting Copy Paper ... 40 Auto Reduce/Enlarge—Having The Machine Choose The Reproduction Ratios ... 42 SORT/STACK/STAPLE ... 43 Sort—Sorting Into Sets (123, 123, 123) ... 45 Stack—Stacking Together All Copies Of A Page (111, 222, 333) ... 47 Staple ... 49 COPYING FROM THE BYPASS TRAY...
Page 47 Front Cover—Copying Or Adding A Front Cover... 91 Both Covers—Copying Or Adding Front And Back Covers ... 93 Paper Designate—Copying Designated Pages Of Originals Onto Slip Sheets ... 94 OHP SLIP SHEET—COPYING OR INSERTING SLIP SHEET... 96 POSITIVE/NEGATIVE—COPYING IN COMPLEMENTALY COLORS... 98 IMAGE REPEAT—REPEATING AN IMAGE...
Page 48 USER TOOLS MENU (COPY FEATURES)... 148 SETTINGS YOU CAN CHANGE WITH THE USER TOOLS... 150 1. General Features 1. General Features 1. General Features 1. General Features 2. Adjust Image ... 155 2. Adjust Image ... 157 3. Input/Output ... 160 3.
Page 50: Machine Types
MACHINE TYPES There are three models of this machine. The main differences between them are memory capacity and copy speed. To make sure which model you have, see the inside front cover. Type 1 Copy speed 35 copies/minute (A4K, 8 11"K) Memory capacity 4 MB...
Page 51: Guide To Components
GUIDE TO COMPONENTS Platen cover (option) or Docu- ment Feeder (ADF) (option) Lower the platen cover over originals placed on the exposure glass for copying. If you have the document feeder, insert a stack of originals here. They will be fed automatically.
Page 52 Front cover Open to access the inside of the machine. Paper tray P.119 “ B Loading Set paper here. See Paper”. Paper tray unit (option)
Page 53 Bypass tray (option for Type 1) Use to copy onto OHP transparencies, adhesive labels, translucent paper, post cards, and non-standard size paper. See P.55 “Copying From The Bypass Tray”. Ventilation hole Prevents overheating. Do not obstruct the ventilation hole by placing or leaning ND6A0101 Right side cover Open this cover before making 2-sided...
Page 54: Guide
Guide The guides of the internal tray minimize curled copies when they are delivered. Raise these guides when you make copies on A3, 11" To copy onto A3, 11" 17" paper Raise the end fence. If either side of the OHP transparencies or thin paper is curled Raise the left end of the guide until it clicks.
Page 55 If the end of the sheet is curled Remove the guide. Reinstall the guide in the opposite direction. ND3P0300 ND3P0400...
Page 56: Options
OPTIONS Type 1 1000-sheet finisher Sorts, stacks, and staples copies. External tray If you selected this as the output tray, copied paper is delivered here face down. See “15. Output Tray” in the Sys- tem Settings. Platen cover Lower this cover over originals for copy- ing.
Page 57: Type 2 And Type 3
Type 2 and Type 3 1000-sheet finisher Sorts, stacks, and staples copies. External tray If you selected this as the output tray, copied paper is delivered here face down. See “15. Output Tray” in the Sys- tem Settings. Platen cover Lower this cover over originals for copy- ing.
Page 58: Function List Based On Options
FUNCTION LIST BASED ON OPTIONS The function that are available to you depend on your machine configuration and which options you have. See the table below. …Available …Not available Adjusting Image Density Selecting Original Type Auto Paper Select Selecting Copy Paper Auto Reduce/Enlarge Enhanced Image Copy Sort...
Page 59 Combine 2 pages 4 pages 8 pages 4 pages 16 pages Series Cop- Book 2-sided Duplex 1-sided Book 2-sided Cover/Paper Designate OHP Slip Sheet Positive/Negative Repeat Double copies Image Repeat Archive File Standard setting. Set the paper of the same size KL in the paper trays. Finisher required.
Page 61: Operation Panel
OPERATION PANEL Operation panel for facsimile mode (for machine with optional fax function) See the “Facsimile Reference”. {Sorter} key Sort/Rotate Sort/Shift Sort: automatical- ly sorts copies. Rotate Stack/Shift Stack: stacks together copies of each page. Staple: staples each set of copies together. {Duplex} key Makes two-sided copies.
Page 62 Program Speed Dial On Hook Dial Pause / Redial Text Photo Photo Special Orig. Lighter Darker Auto Image Density Tone Operation switch Press this switch to turn the power on (the On indicator lights up). To turn the power off, press this switch again (the On indicator goes off).
Page 63: Panel Display
PANEL DISPLAY The panel display shows operational status, error messages, and function menus. Important Do not apply a strong shock or force of about 30 N (about 3 kgf) or more to the panel display. Otherwise, the display might be damaged. Note When you select or specify an item on the panel display, it is highlighted like Auto...
Page 64 Function menu display When you select a function name, ' mark appears before the name. Displays operational status or message. Displays items which can be selected or specified. Common keys [OK] Sets a selected function or entered value and returns to the previ- ous display.
Page 65: Display Panel Layout
Display Panel Layout The basic elements used on the display are shown below. Understanding their meaning helps you exploit this machine's features quickly and easily. Sample Display for Erasing the Center/Border Operational status or message. Selectable/specifiable functions are displayed. Screened key means to press it. kPress the [Center] key.
Page 66: Basics
STARTING THE MACHINE To start the machine, turn on the op- eration switch. Note This machine automatically enters Energy Saver mode or turns itself off if you do not use the machine for a while. See “09. Energy Saver Mode”, “10. Auto Off Timer” of the System Settings.
Page 67: Turning Off The Power
BASICS When the machine is set for user codes Enter your user code using the {Number} keys. Then press the {#} key. Note To prevent others from making copies with your user code, press the {Clear Modes/Energy Saver} key and the {Clear/Stop} key simultaneously after copy- ing.
Page 68: Changing Modes
CHANGING MODES You can use this machine not only as a copier, but optionally as a fax machine as well. Press the {Copy} key to use functions, or press the {Fax} key to use facsim- ile functions. Enhanced Auto Reduce/...
Page 69: Originals
BASICS ORIGINALS Sizes And Weights Of Recommended Originals Metric version Where original is set Exposure glass Document feeder Inch versions Where original is set Exposure glass Document feeder Non-recommended originals for the document feeder Setting the following originals in the document feeder might cause paper mis- feeds or damage to the originals.
Page 70: Sizes Difficult To Detect
• Originals of inappropriate weight Originals” • Bound originals such as books • Transparent originals such as OHP transparencies or translucent paper Sizes Difficult To Detect It is difficult for the machine to detect the sizes of the following originals, so se- lect the paper size manually.
Page 71: Original Sizes And Scanning Area/Missing Image Area
BASICS Original Sizes And Scanning Area/Missing Image Area Exposure glass Document feeder Limitation Even if you correctly set originals in the document feeder or on the exposure glass, 3 mm margins on all four sides might not be copied. Reference position Horizontal size Maximum Scanning area...
Page 72: Copy Paper
COPY PAPER Recommended Paper Sizes And Types The following limitations apply to each tray: Metric version Inch version Paper tray A3L, B4L, A4KL, B5KL, A5L, 11" 17"L, 8 " 11"KL, 5 " " Note Paper tray unit You have to specify paper (option) size using the user tools.
Page 73 BASICS Note When you use the bypass tray, it is recommended to set the copy paper direc- tion to L. Post cards should be fed from the bypass tray. If you load paper of the same size and in the same direction in two or more trays, the machine automatically shifts to another tray when the tray in use runs out of paper.
Page 74: Non-Recommended Paper
Non-recommended Paper R CAUTION: • Do not reuse stapled paper. Do not use aluminum foil, carbon- containing paper or other conductive paper. Otherwise, a fire might occur. Important Do not use paper with any kind of coating such as: • Thermal fax paper •...
Page 75: Paper Storage
BASICS Paper Storage Note When storing paper, the following precautions should always be followed: • Do not store paper where it will be exposed to direct sunlight. • Avoid storing paper in humid areas (humidity: 70 % or less). • Store on a flat surface. Keep open reams of papers in the package, and store as you would unopened paper.
Page 76: Toner
TONER Handling Toner R WARNING: • Do not incinerate used toner or toner containers. Toner dust might ignite when exposed to an open flame. Dispose of the used toner containers according to local regulations for plastics. R CAUTION: • Do not eat or swallow toner. •...
Page 77 BASICS...
Page 78: Copying
BASIC PROCEDURE Note As default, Type 1 with the duplex unit, Type 2, and Type 3 are initial- ly in Duplex mode (1-sided sided). You can cancel Duplex mode by pressing the {Duplex} key. You can also change the default value.
Page 79 COPYING -Auto Reset The machine returns to its initial con- dition automatically after your job is finished, after a certain period of time. This function is called “Auto Reset”. Note You can change the Auto Reset time. See “11. Auto Reset” in P.153 “1.
Page 80: Setting Originals
SETTING ORIGINALS Limitation Set the original after correction flu- id and ink has completely dried. Not taking this precaution could mark the exposure glass and cause marks to be copied. Note Basically the originals should be aligned to the rear left corner. However, some copy functions may produce different results de- pending on the direction of the...
Page 81: Setting Originals In The Document Feeder
COPYING Setting Originals In The Document Feeder Note Do not stack originals above the limit mark. When copying thin originals (41 – 52 g/m , 11 – 14 lb), select [DF Set- ting] and set to Thin Paper mode, or set your originals on the expo- sure glass to avoid damage due to a multi-sheet feed (if several sheets are fed together at the same time).
Page 82: Using Sadf, Mixed Sized, And Thin Paper Modes
The second and subsequent origi- nals can be fed automatically with- out pressing the {Start} key. Note You can adjust the time the ma- chine waits before being ready for the next original. See “SADF Auto Reset” in P.160 “3. In- put/Output ”.
Page 83 COPYING Select [DF Setting] with the <> keys, then press the [Select] key. Press the [Select] key. Note To deselect [SADF], press the [Select] key again. Press the [Exit] key. êé Mixed sizes mode Limitation The weight of originals that can be set with this function is 52 –...
Page 84 Select [DF Setting] with the <> keys, then press the [Select] key. Select [Mixed Sizes] with the <> keys, then press the [Select] key. Note To deselect [Mixed Sizes], press the [Select] key again. Press the [Exit] key. Align the rear and left edges of the originals as shown in the il- lustration.
Page 85 COPYING Press the [ Next] key until [DF Set- ting] is displayed. Select [DF Setting] with the <> keys, then press the [Select] key. Select [Thin Paper] with the <> keys, then press the [Select] key. Note To deselect [Thin Paper], press the [Select] key again.
Page 86: Basic Functions
BASIC FUNCTIONS The following basic functions are ex- plained in this section. Adjusting Copy Image Density Auto and Manual Image Density Enhanced Image Copy This function provides clearer copy image. Selecting Original Type Setting Text, Text·Photo, Photo, Copied original, Low density original Selecting Copy Paper Auto Paper Select and Manual Pa- per Select...
Page 87: Enhanced Image Copy
COPYING Manual Image Density A Press the {Auto Image Density} key to cancel it. B Press the {Lighter} or {Darker} key to adjust the image density. Text Photo Photo Special Orig. Lighter Combined Auto and Manual Image Density A Make sure that the Auto Image Density indicator is lit.
Page 88: Selecting Original Type Setting
Press the {Enhanced Image} key. Enhanced Auto Reduce/ Image Enlarge Copy Menu Zoom Series Combine Copies Copies Margin Eras e Center/ Adjust Border Selecting Original Type Setting Select one of the following types to match your originals: Text Select this mode when your origi- nals contain only letters (no pic- tures).
Page 89: Selecting Copy Paper
COPYING Note Press the {Original Type} key to step through the following types: No indicator lit Top indicator lit Center indicator Bottom indicator To use Special Original mode, press the {Enhanced Image} key first. Special Original A Select [Copied Orig.] or [Low Dens.
Page 90 Metric version Where original Paper size and di- is set rection A3 L, B4 L, A4 Exposure glass KL, B5 KL, 8 " " L Document feeder A3 L, B4 L, A4 KL, B5 KL, A5 KL, 11" " KL, 8 " 8 "...
Page 91: Auto Reduce/Enlarge-Having The Machine Choose The Reproduction Ratios
COPYING Auto Reduce/Enlarge—Having The Machine Choose The Reproduction Ratios The machine can choose an appropri- ate reproduction ratio based on the paper and original sizes you select. Note When you use Auto Reduce/En- large, refer to the following table for possible original sizes and di- rections: Metric version Where origi-...
Page 92: Sort/Stack/Staple
SORT/STACK/STAPLE Type 1 requires the optional 8 MB copier memory unit to use these functions. The machine can scan your originals into memory and automatically sort the copies. Sort • Sort • Rotate Sort • Shift Sort (the optional finisher required) Stack •...
Page 93 COPYING Inch version Internal tray 1 • 8 250 sheets (20 lb) • 8 er: 500 sheets (20 lb) Internal tray 2 125 sheets (20 lb) External tray 125 sheets (20 lb) 1000-sheet fin- • 8 isher 500 sheets (20 lb) •...
Page 94: Sort-Sorting Into Sets (123, 123, 123)
Sort—Sorting Into Sets (123, 123, 123) Copies can be assembled as sets in se- quential order. Sort Rotate Sort Shift Sort There are three types in the Sort func- tion: Sort Copies can be assembled as sets in sequential order. Rotate Sort Every other copy set is rotated by 90 KL and delivered to the copy...
Page 95 COPYING Press the {Sorter} key until the Sort indicator (top) is lit. Sort 1-Sided 2-Sided Book 2-Sided Staple Stack 2-Sided 2-Sided Enhanced Auto Reduce/ To make punch holes, press the [Punch] key. Limitation The optional 3000-sheet finisher and punch kit are required to use this function (Type 3 only).
Page 96: Stack-Stacking Together All Copies Of A Page (111, 222, 333)
Note Set the original in the same direction as the first one. C After all originals are scanned, press the {#} key. The copies are delivered to the tray. SORT/STACK/STAPLE Stack—Stacking Together All Copies Of A Page (111, 222, 333) Copies can be assembled with each page set.
Page 97 COPYING Metric version Inch version The paper sizes that can be used in the Rotate Stack function are as fol- lows: Metric version Inch version To use the Rotate Stack function, two paper trays identical in size and different in direction (KL) are required.
Page 98: Staple
When setting an original on the exposure glass or in the document feeder Reference P.33 “SADF mode” A Set the original, then press the {Start} key. Note Start with the first page to be copied. B Set the next original, then press the {Start} key.
Page 99 COPYING Metric version 1000-sheet finisher Paper A3L, B4L, size A4KL, Stapler • A4 or capacity smaller: 30 sheets (80 g/m • B4 or larger: 20 sheets (80 Shift tray 1,000 sheets capacity (80 g/m (A4K) Inch version 1000-sheet finisher Paper 11"...
Page 100 -Stapling position and original setting 1000-sheet finisher When your machine is equipped with the 1000-sheet finisher, the stapling position will be fixed to ‘Top 2’. Original setting Expo- Docu- sure ment glass Feeder Note Original images are not rotated. To staple in combination with Combine: 2 pages 1-sided or 4 pages...
Page 101 COPYING Note You cannot change stapling po- sitions during copying. When the original image is ro- tated, the stapling direction turns by 90 When you select 1 staple mode (Top or Bottom), the paper of which size is the same but the direction is different from the originals.
Page 102 When setting a stack of originals in the document feeder A Set a stack of originals in the document feeder, then press the {Start} key. After all the originals are scanned, the copies are deliv- ered to the tray. Note The last page should be on the bottom.
Page 103 COPYING P.187 “Copier Hard Disk (Im- age Enhance Kit)” for the number of originals that can be stored with the optional copier hard disk. Reference Scanning will stop when memory reaches 0 % during sorted copying. However, you can change this set- ting so that all the scanned pages are copied and delivered to the tray first, then the machine auto-...
Page 104: Copying From The Bypass Tray
COPYING FROM THE BYPASS TRAY To use this function on Type 1, the optional bypass tray is required. Use the bypass tray to copy onto OHP transparencies, adhesive labels, trans- lucent paper, post cards, and copy pa- per that cannot be set in the paper tray.
Page 105 COPYING Note Do not stack paper over the lim- it mark; otherwise a skew image or paper misfeeds might occur. If the beeper is turned off, light- ly insert the copy paper until it stops. See “Settings You Can Change With The User Tools” in the System Settings.
Page 106 G Press the [Exit] key. When copying onto standard size copy paper A Make sure the k indicator is selected. B Press the {#} key. C Press the [Ppr. Size] key. D Press the [ Next] key until your desired size is displayed. COPYING FROM THE BYPASS TRAY E Select the desired size with the <>...
Page 107: When Copying Onto Ohp Transparencies Or Thick Paper
COPYING When copying onto OHP transparencies or thick paper To make copies onto OHP transpar- encies or thick paper, you need to specify the paper type. Note Select [Thick Paper] if the paper weight is more than 91 g/m lb). If Duplex mode is selected, press the {Duplex} key to cancel the mode.
Page 108 Set your originals and press the {Start} key. Important When copying onto OHP trans- parencies, remove copied sheets one by one. COPYING FROM THE BYPASS TRAY èä...
Page 109: Program-Storing Your Copy Settings In Memory
COPYING PROGRAM—STORING YOUR COPY SETTINGS IN MEMORY You can store frequently used copy job settings in machine memory, and recall them for future use. Storing Your Settings You can store your settings you frequently use. Deleting A Program You can delete a stored program. Recalling A Program You can recall a stored program.
Page 110: Deleting A Program
PROGRAM—STORING YOUR COPY SETTINGS IN MEMORY Deleting A Program You can delete a stored program. Press the {Program} key. Program Clear Modes / Energy Saver eed Dial Press the [Delete] key. Select the program number you want to delete with the <> keys. Then press the [OK] key.
Page 111: Recalling A Program
COPYING Recalling A Program You can recall a stored program. Press the {Program} key. Program Clear Modes / Energy Saver eed Dial Select the program number you want to recall with the <> keys. Then, press the [OK] key. The stored settings are displayed. Note Only programs with m contain a program.
Page 112: Other Functions
OTHER FUNCTIONS Energy Saver Mode—Saving Energy If you do not operate the machine for a certain period after copying, or when you press and hold the {Clear Modes/Energy Saver} key for more than one second, the display disappears and the machine enters Energy Saver mode.
Page 113: Auto Start-Entering Copy Job Settings During The Warm-Up Period
COPYING you for your user codes after the operation switch is on or the Auto Reset comes into effect. To prevent others from making copies using your user code, press the {Clear Modes/Energy Saver} and {Clear/Stop} keys simultaneously after copying. Reference For setting user codes, see “1.
Page 114: Preset Reduce/Enlarge-Reducing And Enlarging Using Preset Ratios
PRESET REDUCE/ENLARGE—REDUCING AND ENLARGING USING PRESET RATIOS PRESET REDUCE/ENLARGE—REDUCING AND ENLARGING USING PRESET RATIOS You can select a preset ratio for copy- ing. Note You can select one of 12 present ra- tios (5 enlargement ratios, 7 reduc- tion ratios). You can change the preset ratios to other ratios you frequently use.
Page 115 COPYING Inch version Ratio(%) Original size 400 (enlarge area by 16) 200 (enlarge " area by 4) 155 (enlarge " area by 2) " " A little reduced. " 11" 11" 50 (reduce 11" area by Type 3 only Type 1 and Type 2 only Press the [Enlarge] or [Reduce] key to select a ratio.
Page 116: Zoom-Reducing And Enlarging In 1 % Steps
ZOOM—REDUCING AND ENLARGING IN 1 % STEPS You can change the reproduction ra- tio in 1 % steps. Note The following ratios can be select- • Type 1, Type 2 Metric version: 25 – 400 % Inch version: 25 – 400 % •...
Page 117 COPYING Note To change the ratio entered, press the {Clear/Stop} key and enter the new ratio. Set your originals, then press the {Start} key. çå...
Page 118: Directional Size Magnification (Inch)-Stretching And Squeezing The Image Into The Copy Area
DIRECTIONAL SIZE MAGNIFICATION (INCH)—STRETCHING AND SQUEEZING THE DIRECTIONAL SIZE MAGNIFICATION (INCH)—STRETCHING AND SQUEEZING THE IMAGE INTO THE COPY AREA The suitable reproduction ratios will be automatically selected when you enter the horizontal and vertical lengths of the original and copy im- age you want.
Page 119 COPYING • If you have already pressed [Orig.:Vrt.] with the <> keys and enter the new value. Enter the vertical size of the copy with the {Number} keys. Then, press the {#} or >key. Enter the horizontal size of the original with the {Number} keys.
Page 120: Directional Magnification (%)-Stretching And Squeezing The Image In 1 % Steps
DIRECTIONAL MAGNIFICATION (%)—STRETCHING AND SQUEEZING THE IMAGE IN DIRECTIONAL MAGNIFICATION (%)— STRETCHING AND SQUEEZING THE IMAGE IN 1 % STEPS Copies can be reduced or enlarged at different reproduction ratios horizon- tally and vertically. 1: Horizontal % 2: Vertical % Note The following ratios can be select- •...
Page 121 COPYING Enter the desired horizontal ratio with the {Number} keys. Then, press the [OK] key. Note To change the number entered, press the {#} key or the <> keys, then enter the new num- ber. Set your originals, then press the {Start} key.
Page 122: Margin Adjustment-Adjusting The Margin
MARGIN ADJUSTMENT—ADJUSTING THE MARGIN You can shift the image either left or right to make a binding margin. Limitation If you set too wide margin, areas you do not want to delete might be erased. Note You can change the width of the binding margin as follows: Metric version 0 –...
Page 123 COPYING To specify a binding margin for back pages, press the [Back] key. Note You can specify the back margin only when the Duplex or the Two-Sided copy with Combine is selected. If you do not need to specify the back margin, press the [OK] key and go to Step Hï...
Page 124: Erase Center/Border-Erasing The Center And The Border
ERASE CENTER/BORDER—ERASING THE CENTER AND THE BORDER ERASE CENTER/BORDER—ERASING THE CENTER AND THE BORDER This function erases the center and/ or all four sides of the original image, such as book originals. Erase Center Erase Border There are two types in this function: Center This mode erases the center mar- gin of the original image.
Page 125 COPYING Select the [Erase Ctr./Bdr.] with the <> keys. Then, press the [Select] key. Select the part to be erased. Center A Press the [Center] key. B Enter the center width with the {Number} keys. Then press the [OK] key. Note To change the value entered, press the {Clear/Stop} key...
Page 126 ERASE CENTER/BORDER—ERASING THE CENTER AND THE BORDER C Press the [Exit] key. ND2C0104 Set your originals, then press the {Start} key. ææ...
Page 127: Combine-Combining Originals Into One Copy
COPYING COMBINE—COMBINING ORIGINALS INTO ONE COPY The optional document feeder is required to use this function. You can make 1 sheet of copies from 2 or more one-sided originals. 2 pages 1-sided 4 pages 1-sided, 4 pages 2-sided 8 pages 2-sided æå...
Page 128 16 pages booklet (Type 1 requires the optional 8 MB copier memory unit and duplex unit.) This mode makes a booklet copy of 16 pages from 16 one-sided origi- nals. Setting Originals (Originals set in the document feeder) • Originals reading from left to right •...
Page 129 COPYING In the 4 pages 2-sided mode or 8 pages 2-sided mode, you can specify the orientation of originals ([Top to Top][Top to Bottom]). See P.88 “Specifying Bound Originals”. If Duplex mode is selected, press the {Duplex} key to cancel the mode.
Page 130 - Making a booklet If you want to make a booklet from 16 originals, fold copies as shown in the illustration. COMBINE—COMBINING ORIGINALS INTO ONE COPY åì...
Page 131: Series Copies-Making One-Sided Copies From Various Originals
COPYING SERIES COPIES—MAKING ONE-SIDED COPIES FROM VARIOUS ORIGINALS You can make one-sided copies from two facing pages of bound (book) originals and from two-sided origi- nals. There are two types in this function: Book 1-Sided You can make one-sided copies from two facing pages of a bound original (book).
Page 132 SERIES COPIES—MAKING ONE-SIDED COPIES FROM VARIOUS ORIGINALS Press the [ Next] key until [Series] is displayed. Select [Series] with the <> keys. Then, press the [Select] key. With the optional document feeder A Select the [Book 1-Sided] with the <> keys. Then, press the [OK] key.
Page 133: 2-Sided 1-Sided-Making One-Sided Copies From Two-Sided Originals
COPYING 2-Sided 1-Sided—Making One-sided Copies From Two- sided Originals The optional document feeder is required to use this function. If Duplex mode is selected, press the {Duplex} key to cancel the mode. Press the {Menu} key. Enhanced Auto Reduce/ Image Enlarge Menu Zoom...
Page 134: Duplex-Making Two-Sided Copies
DUPLEX—MAKING TWO-SIDED COPIES Type 1 requires the optional duplex unit, interchange unit, and 8 MB copier memory unit is required to use this function. There are three ways in this function: 1-sided 2-sided This mode makes two-sided copies from one-sided originals. Book 2-sided This mode makes two-sided copies...
Page 135: 1-Sided 2-Sided-Making Two-Sided Copies From One-Sided Originals
COPYING 1-Sided 2-Sided—Making Two-sided Copies From One- sided Originals Note If you set an odd number of 1-sid- ed originals in the document feed- er (ADF), the reverse side of the last page is left blank. You can dis- able this function to make the de- livered last page not be blank.
Page 136 -Original direction and completed copies The resulting copy image will differ according to the direction in which you set your original (lengthwise K or widthwise L). Original Orientation Result • [Top to Duplex5 • [Top to Duplex3 Duplex6 • [Top to Duplex7 •...
Page 137 COPYING Specifying Orientation of Bound Originals You can specify the orientation of bound originals (how you turn the pages). The default setting is [Top to Top]. Press the {Menu} key. Enhanced Auto Reduce/ Image Enlarge Menu Zoom Series Combine Copies Copies Margin Eras e Center/...
Page 138: Book 2-Sided-Making Two-Sided Copies From Facing Pages Of A Bound Original (Book)
Book 2-Sided—Making Two-Sided Copies From Facing Pages Of A Bound Original (Book) Note Refer to the following table when you select original and copy paper sizes with 100 % ratio: Metric version Original Copy paper A4 (2-sided) B5 (2-sided) A5 (2-sided) Inch version Original Copy paper...
Page 139: 2-Sided 2-Sided-Making Two-Sided Copies From Two-Sided Originals
COPYING 2-Sided 2-Sided—Making Two-sided Copies From Two- sided Originals Press the {Duplex} key until the 2- Sided 2-Sided indicator (bot- tom) is lit. Sort 1-Sided 2-Sided Book 2-Sided Staple Stack 2-Sided 2-Sided Enhanced Auto Reduce/ Set your originals. When setting an original on the exposure glass or in the document feeder A Set the original, then press the...
Page 140: Cover/Paper Designate-Adding Or Inserting Sheets
COVER/PAPER DESIGNATE—ADDING OR INSERTING SHEETS COVER/PAPER DESIGNATE—ADDING OR INSERTING SHEETS In this function, you can add or insert cover or paper designate. There are three types in this function: Front Cover (Type 1 requires the op- tional bypass tray) The first page of your originals is copied on a specific paper sheets for covers.
Page 141 COPYING Press the {Menu} key. Enhanced Auto Reduce/ Image Enlarge Menu Zoom Series Combine Copies Copies Margin Eras e Center/ Adjust Border Press the [ Next] key until [Cover/ Ppr.Des.] is displayed. Press the [Select] key. Press the [Front] key. äë...
Page 142: Both Covers-Copying Or Adding Front And Back Covers
COVER/PAPER DESIGNATE—ADDING OR INSERTING SHEETS Both Covers—Copying Or Adding Front And Back Covers Type 1 requires the optional bypass tray to use this function. The first and last pages of your origi- nals are copied on specific paper sheets for covers. Copy Blank Note...
Page 143: Paper Designate-Copying Designated Pages Of Originals Onto Slip Sheets
COPYING Specify whether to copy on a cov- er sheet with the <> keys. Then, press the [OK] key. Press the [Exit] key. Set cover sheets on the bypass tray. Set your originals, then press the {Start} key. äé Paper Designate—Copying Designated Pages Of Originals Onto Slip Sheets Any specified page of your originals...
Page 144 COVER/PAPER DESIGNATE—ADDING OR INSERTING SHEETS Press the [ Next] key until [Cover/ Ppr. Des.] is displayed. Press the [Select] key. Press the [Ppr. Des.] key. Note If your machine is not equipped with the bypass tray, the dis- play above does not appear. Go to Step E.
Page 145: Ohp Slip Sheet-Copying Or Inserting Slip Sheet
COPYING OHP SLIP SHEET—COPYING OR INSERTING SLIP SHEET Type 1 requires the optional bypass tray. Whenever a different original is cop- ied in OHP Slip Sheet mode, a slip sheet will be placed after each copy, or a slip sheet will be fed and the same original image is copied onto this slip sheet.
Page 146 OHP SLIP SHEET—COPYING OR INSERTING SLIP SHEET Specify whether to copy on a slip sheet with the <> keys. Then, press the [OK] key. Set OHP transparencies in the by- pass tray. Set the slip sheets in the paper tray, then select this tray pressing the [Paper] key or the <>...
Page 147: Positive/Negative-Copying In Complementaly Colors
COPYING POSITIVE/NEGATIVE—COPYING IN COMPLEMENTALY COLORS If you use a black and white original, black and white areas of the original are reversed. Press the {Menu} key. Enhanced Auto Reduce/ Image Enlarge Menu Zoom Series Combine Copies Copies Margin Eras e Center/ Adjust Border Press the [ Next] key until [Posi-...
Page 148: Image Repeat-Repeating An Image
IMAGE REPEAT—REPEATING AN IMAGE You can copy the original image re- peatedly, or make two copies of the same image on one sheet. There are two types in this function: Double Copies The one original image is copied twice on one copy. Image Repeat The original image is copied re- peatedly.
Page 149: Image Repeat-Repeating An Image Over The Entire Copy
COPYING Press the {Menu} key. Enhanced Auto Reduce/ Image Enlarge Menu Zoom Series Combine Copies Copies Margin Eras e Center/ Adjust Border Press the [ Next] key until [Image Repeat] is displayed. Select [Image Repeat] with the <> keys. Then, press the [Select] key. Press the [OK] key.
Page 150 Original: 5 " 8 "K/Copy paper: 8 " 11"L or Original: 5 " 8 "L/Copy paper 8 11"K 2 repeats 8 repeats 32 repeats (100 %) (50 %) Repeat3 Repeat4 Part of a repeated image might not be copied depending on copy pa- per size, copy paper direction or reproduction ratio.
Page 151: Archive File-Storing The Images Of Your Originals Into Memory
COPYING ARCHIVE FILE—STORING THE IMAGES OF YOUR ORIGINALS INTO MEMORY The optional copier hard disk is required to use this function. You can store images you frequently use, and recall and copy them any time. There are four types in this function: Storing The Images Stores image pages you frequently use.
Page 152: Storing The Images
ARCHIVE FILE—STORING THE IMAGES OF YOUR ORIGINALS INTO MEMORY Storing The Images You can store images you frequently use. Press the {Menu} key. Enhanced Auto Reduce/ Image Enlarge Copy Menu Zoom Series Combine Copies Copies Margin Eras e Center/ Adjust Border Press the [ Next] key until [Archive File] is displayed.
Page 153 COPYING Note When you overwrite with an- other images, the previously stored images will be lost. Select the type of originals with the <> keys. Then, press the [OK] key. Note If you are using Type 1 without the duplex unit installed, the display above does not appear.
Page 154: Deleting The Stored Images
ARCHIVE FILE—STORING THE IMAGES OF YOUR ORIGINALS INTO MEMORY Deleting The Stored Images You can delete images already stored. Note Images are deleted on a file basis. Press the {Menu} key. Enhanced Auto Reduce/ Image Enlarge Copy Menu Zoom Series Combine Copies Copies...
Page 155: Printing A List Of The Stored Images
COPYING Printing A List Of The Stored Images You can make a combined copy of each first page of all the stored files (8 pages into one 1-sided, or 16 pages into one 2-sided). Note If any file number has nothing stored, its page will be copied in blank with no image or number.
Page 156: Recalling The Stored Images
ARCHIVE FILE—STORING THE IMAGES OF YOUR ORIGINALS INTO MEMORY Recalling The Stored Images You can recall stored images to copy them onto A4, 8 " 11" paper. Note Copies are made on a file basis. Press the {Menu} key. Enhanced Auto Reduce/ Image Enlarge...
Page 157: Combination Chart
COPYING COMBINATION CHART The combination chart given below shows which modes can be used together. When you read the chart, please refer to the following table. The following shows the combinations of functions. Selecting Copy Paper Auto Paper Select Auto Reduce/ Enlarge Enhanced Image Copy...
Page 158 2 pages sided 4 pages sided 4 pages sided 8 pages sided 16 pages booklet Book 1-sid- 2-sided sided 1-sided sided Book 2-sided 2-sided sided Cover/ Page Designate OHP Slip Sheet Positive/Negative Double Copies Image Repeat Interrupt Available if the optional copier hard disk is installed. When you select the mode after you select, the machine returns to Auto Reduce/En- large mode.
Page 159 COPYING ììí...
Page 160: What To Do If Something Goes Wrong
3. WHAT TO DO IF SOMETHING IF YOUR MACHINE DOES NOT OPERATE AS YOU WANT Message Machine's Condition Problem/Cause The machine instructs you The machine is warming to wait. The machine cannot detect Improper original is set. the original size. To Detect”.
Page 161: Display
WHAT TO DO IF SOMETHING GOES WRONG Machine's Condition You cannot enter the de- sired copy set number. The machine instructs you to set the duplex tray. The machine instructs you to open the right side cover of the duplex unit. Display Problem The panel display is off.
Page 162: If You Cannot Make Clear Copies
IF YOU CANNOT MAKE CLEAR COPIES Problem Cause Copies appear dirty. The image density is too dark. Auto Image Density is not selected. The reverse side of an orig- The image density is too inal image is copied. dark. Auto Image Density is not selected.
Page 163 WHAT TO DO IF SOMETHING GOES WRONG Problem A moire pattern is pro- duced on copies. Cause Action Your original has dot pat- Place the original on the ex- tern image or many lines. posure glass at a slight an- gle.
Page 164: If You Cannot Make Copies As You Want
IF YOU CANNOT MAKE COPIES AS YOU WANT Problem Cause Copies are not stapled. There are jammed staples in the stapler. The number of copies ex- ceeds the capacity of the stapler. Staples are wrongly posi- Originals are not set cor- tioned.
Page 165: Adjust Image
WHAT TO DO IF SOMETHING GOES WRONG Adjust Image Problem In Double Copies mode, parts of the original image are not copied. In Center/Border mode, parts of the original image are not copied. In Margin Adjustment mode, parts of the original image are not copied.
Page 166: Combine
Combine Problem Cause You cannot make a booklet Combine Original Booklet from 16 originals by fold- Format is not correct. ing copies. Parts of the image are not You specified an improper copied. reproduction ratio that does not meet the sizes of your originals and copy pa- per.
Page 167: Duplex
WHAT TO DO IF SOMETHING GOES WRONG Duplex Problem Order of copies is not cor- rect. Orientation of copies (Top to Top, or Top to Bottom) is not correct. Cause Action You set originals in the in- When setting a stack of correct order.
Page 168: B Loading Paper
B LOADING PAPER Note If you want to change the paper size, see P.132 “Changing The Pa- per Size”. Reference Regarding paper types and sizes that can be set, see P.23 “Copy Paper”. Pull out the paper tray until it stops.
Page 169: Loading Paper In The Large Capacity Tray
WHAT TO DO IF SOMETHING GOES WRONG Loading Paper In The Large Capacity Tray Press the {Down} key if it is not lit. The key blinks while the bottom plate is moving down. 1: Down key When the key stops blinking and lights up, open the top cover.
Page 170: D Adding Toner
D ADDING TONER When D is displayed, it is time to supply toner. R WARNING: • Do not incinerate used toner or toner containers. Toner dust might ignite when exposed to an open flame. Dispose of the used toner containers according to local regulations for plastics.
Page 171 WHAT TO DO IF SOMETHING GOES WRONG • 3: Push the green lever, and gently pull out the holder. Toner2 • 4: Press the toner bottle backward to raise its head, then gently pull out the bottle. Toner3 • 5: Hold a new bottle horizontally and shake it 5 or 6 times.
Page 172 • 7: Put the toner bottle on the holder, then press its head forward. Toner5 • 8: Push the holder until it clicks. • 9: Push down the green holder. • 10: Close the front cover of the ma- chine. Toner6 D ADDING TONER...
Page 173: Clearing Misfeeds
WHAT TO DO IF SOMETHING GOES WRONG x CLEARING MISFEEDS R CAUTION: • When removing misfed paper, do not touch the fusing section be- cause it could be very hot. Important When clearing misfeeds, do not turn off the operation switch. If you do, your copy settings are cleared.
Page 174 x CLEARING MISFEEDS...
Page 175 WHAT TO DO IF SOMETHING GOES WRONG When D is lit 1. Open the right cover of the interchange unit to the left. When B is lit 1. Open the duplex unit. 2. Remove misfed paper. 4. If you cannot remove 3.
Page 176 When E is lit 2. Remove misfed paper. 1. Open the cover. When C is lit 1. Open the duplex unit. 4. If you cannot remove misfed paper, open 5. Turn knob A1 downward. the cover. If your machine is equipped with the large capacity tray, slide it to the right.
Page 177 WHAT TO DO IF SOMETHING GOES WRONG When R is lit 3000-sheet finisher When R1, R2, or R3 is lit 1. Open the front cover of the finisher. 2. Hold up handle R1 and remove misfed paper. When R4, R5, or R6 is lit 1.
Page 178 1000-sheet finisher 1. Remove misfed paper. 2. If you cannot remove misfed paper, open the top cover. 4. If you cannot remove 3. Remove misfed paper. misfed paper, pull out the front cover and remove misfed paper. You can make an enlarged copy of this page and stick it on wall. x CLEARING MISFEEDS ND4X0402...
Page 179 WHAT TO DO IF SOMETHING GOES WRONG When P is lit 1. Open the right cover of the document feeder, remove misfed originals. When Y is lit 1. Open the right cover of the paper tray unit. If your machine is equipped with the large capacity tray, slide it to the right and open the right cover of the paper tray unit.
Page 180 When Z is lit 1. Open the duplex unit. 2. Open cover Z1 and 3. If you cannot find misfed remove misfed paper. paper, open cover Z2 and remove misfed paper. You can make an enlarged copy of this page and stick it on wall. x CLEARING MISFEEDS ND4X0502...
Page 181: Changing The Paper Size
WHAT TO DO IF SOMETHING GOES WRONG CHANGING THE PAPER SIZE Important Make sure to select paper size with the user tools. Otherwise, misfeeds might occur. Reference For paper sizes, weight, and capac- ity that can be set in each tray, see P.23 “Copy Paper”.
Page 182 Note For 11" " paper, put the back fence inside A. Square the paper and set it in the tray. Important Do not stack paper over the lim- it mark. Note Shuffle the paper before setting it in the tray. Make sure the leading corners of the paper are under the cor- ners.
Page 183: Adding Staples
WHAT TO DO IF SOMETHING GOES WRONG d ADDING STAPLES R CAUTION: • This machine has been tested for safety using this supplier's parts and consumables. We recommend you only use these specified supplies. Important If you use a staple cartridge other than that recommended, staple failure or staple jams might occur.
Page 184 • 4: Push in the new refill until it clicks. fin104EE • 5: Pull out the ribbon. fin105EE • 6: Reinstall the cartridge. fin106EE • 7: Close the front cover. fin107EE d ADDING STAPLES...
Page 185: 3000-Sheet Finisher
WHAT TO DO IF SOMETHING GOES WRONG 3000-Sheet Finisher • 1: Open the front cover of the finisher. • 2: Pull out the staple unit. fin301EE • 3: Lift the cartridge until it clicks. fin302EE • 4: Pull out the cartridge gently. fin303EE...
Page 186 • 5: Take out the empty refill in the direc- tion of the arrow. fin304EE • 6: Align the arrows on the new refill and the cartridge, then push in the re- fill until it clicks. fin305EE • 7: Pull out the ribbon. fin306EE d ADDING STAPLES...
Page 187 WHAT TO DO IF SOMETHING GOES WRONG • 8: Reinstall the cartridge. fin307EE • 9: Press down the cartridge until it clicks. fin308EE • 10: Bring the staple unit back into place. • 11: Close the front cover of the finisher. fin309EE...
Page 188: Removing Jammed Staples
e REMOVING JAMMED STAPLES Note Staples might be jammed because of curled copies. In this case, try turning the copy paper over in the tray. If there is no improvement, change the copy pa- per with less curls. After removing jammed staples, staples might not be ejected the first few times you try to use the stapler.
Page 189 WHAT TO DO IF SOMETHING GOES WRONG • 4: Remove the jammed staples. fin111EE • 5: Reinstall the cartridge. fin112EE • 6: Close the front cover. fin113EE...
Page 190: 3000-Sheet Finisher
3000-Sheet Finisher e REMOVING JAMMED STAPLES • 1: Open the front cover of the finisher. • 2: Pull out the staple unit. fin310EE • 3: Lift the cartridge until it clicks. fin311EE • 4: Pull out the cartridge gently. fin312EE •...
Page 191 WHAT TO DO IF SOMETHING GOES WRONG • 6: Remove the jammed staples. fin314EE • 7: Close the face plate by pressing it un- til it clicks. fin315EE • 8: Reinstall the cartridge. fin316EE • 9: Press down the cartridge until it clicks.
Page 192 e REMOVING JAMMED STAPLES • 10: Bring the staple unit back into place. • 11: Close the front cover of the finisher. fin318EE...
Page 193: Removing Punch Waste
WHAT TO DO IF SOMETHING GOES WRONG y REMOVING PUNCH WASTE Note While the indicator is lit, you cannot use the punch function. Open the front cover of the 3000- sheet finisher. Pull out the punch waste box and remove punch waste. Reinstall the punch waste box.
Page 194: User Tools (Copy Features)
4. USER TOOLS (COPY ACCESSING THE USER TOOLS (COPY FEATURES) This section is for the key operators in change of this machine. You can change or set the machine's default settings. Preparation After using the user tools, be sure to exit from user tools. Reference Regarding about the user tools for system setting, see “Accessing The...
Page 195: Exiting From User Tools
USER TOOLS (COPY FEATURES) [Cancel] key: Press to return to the previous menu without changing any data. Exiting From User Tools After changing the user tools set- tings, press Counter} key. Sort 1-Sided 2-Sided Book 2-Sided Staple Stack 2-Sided 2-Sided Enhanced Auto Reduce/ Note...
Page 196 ACCESSING THE USER TOOLS (COPY FEATURES) ìéæ...
Page 197: User Tools Menu (Copy Features)
USER TOOLS (COPY FEATURES) USER TOOLS MENU (COPY FEATURES) ìéå 1 General Features 1/4 1 General Features 2/4 1 General Features 3/4 1 General Features 4/4...
Page 198 3 Input / Output 1/3 3 Input / Output 2/3 3 Input / Output 3/3 USER TOOLS MENU (COPY FEATURES) 2 Adjust Image 1/2 2 Adjust Image 2/2 4 Shortcut Keys ND0X0301 ìéä...
Page 199: Settings You Can Change With The User Tools
USER TOOLS (COPY FEATURES) SETTINGS YOU CAN CHANGE WITH THE USER TOOLS Reference For how to access the user tools, see Features)”. 1. General Features Menu 01. APS Priority 02. AID Priority 03. Original Priority ìèí P.145 “Accessing The User Tools (Copy Description As a default setting, Auto Paper Select is selected.
Page 200 SETTINGS YOU CAN CHANGE WITH THE USER TOOLS Menu Description 04. Show All Keys You can specify whether all the keys are displayed. If you change the default setting to [No], the display shows as fol- lows: Note Default: Yes ìèì...
Page 201: General Features
USER TOOLS (COPY FEATURES) 1. General Features Menu 05. Max. Copy Q'ty 06. Original Beeper 07. Photo Mode 08. Reproduction Ratio ìèë Description The maximum copy quantity can be set between 1 and 999. Note Default: 999 The beeper (key tone) sounds when you forgot to remove originals after copying.
Page 202: General Features
1. General Features Menu Description 09. Slip Sheet Tray You can select a special tray for slip sheets. Note Default: • Machine with bypass tray: Bypass • Machine without bypass tray: None 10. Duplex Priority You can select the type of the Duplex function to be effective when the machine is turned on, Energy Saver mode is off, or Auto Reset is on.
Page 203: General Features
USER TOOLS (COPY FEATURES) 1. General Features Menu 13. Initial Mode Set 14. Management Setting You can change settings for user access limitation for copier functions. Counter Reset Clear Code/Counter Reg. User Code Chg/Del User Code Counter List Print ìèé Description You can select the initial mode or Program No.
Page 204: Adjust Image
2. Adjust Image Menu Description 1. Erase Border The default setting of the width of the erased margins in the Erase Border mode can be changed as follows: • Metric version: 3 – 50 mm in 1 mm steps • Inch version: 0.1 – 2.0" in 0.1" steps Note Default: •...
Page 205 USER TOOLS (COPY FEATURES) Menu 4. Margin Adjust Back ìèç Description You can specify a binding margin on the back side of copies for the following modes: 1-Sided ed, and 2-Sided 2-sided. You can change this setting as follows: • Metric version: 0 – 30 mm in 1 mm steps •...
Page 206 2. Adjust Image Menu Description 5. Double Copy You can select a separation line in Double Copy mode from no line, Solid line, Broken line, or Crop marks. • None • Solid • Broken Line • Crop Marks Note Default: None (no line) SETTINGS YOU CAN CHANGE WITH THE USER TOOLS ìèæ...
Page 207 USER TOOLS (COPY FEATURES) Menu 6. Combine Copy ìèå Description You can select a separation line in Combine mode from no line, Solid line, Broken line 1, Broken line 2, or Crop marks. • None • Solid • Broken Line 1 •...
Page 208 SETTINGS YOU CAN CHANGE WITH THE USER TOOLS Menu Description 7. Image Repeat You can select a separation line in Image Repeat mode from no line, Solid line, Broken line 1, Broken line 2, or Crop marks. • None • Solid •...
Page 209: Input/Output
USER TOOLS (COPY FEATURES) 3. Input/Output Menu 1. Duplex Auto Eject 2. Comb. Auto Eject 3. Original Count ìçí Description When making two-sided copies from one-sided originals, if the last original is an odd page, the last copy will be auto- matically delivered with the reverse side blank.
Page 210 SETTINGS YOU CAN CHANGE WITH THE USER TOOLS Menu Description 4. SADF Auto Reset When you set one original at a time in the optional docu- ment feeder, the Auto Feed indicator lights for a selected time after an original is fed to show that the document feed- er is ready for another original.
Page 211 USER TOOLS (COPY FEATURES) 3. Input/Output Menu 5. Rotate Sort 6. Sort 7. Stack ìçë Description If you select [No] when the paper tray in use runs out of pa- per, the machine stops allowing you to add paper to the tray.
Page 212 SETTINGS YOU CAN CHANGE WITH THE USER TOOLS Menu Description 8. Mem.full-AutoStrt When the memory becomes full while scanning originals, the machine can make copies of the scanned originals first, then automatically proceeds to scanning the remaining orig- inals. You can enable or disable this function. •...
Page 213: Shortcut Keys
USER TOOLS (COPY FEATURES) 4. Shortcut Keys Menu Shortcut Keys ìçé Description You can register up to four frequently used functions with shortcut keys. Note First press the desired shortcut key, then select the func- tion you want to assign to the key.
Page 214: Remarks
DO'S AND DON'TS R CAUTION: • When you move the machine, unplug the power cord from the wall outlet to avoid fire or electric shock. • When the machine will not be used for a long time, unplug the power cord. Important Make sure the remaining memory space is 100 %, before you unplug the pow- er cord.
Page 215: Where To Put Your Machine
REMARKS WHERE TO PUT YOUR MACHINE Machine Environment Your machine's location should be carefully chosen because environmental con- ditions greatly affect its performance. Optimum environmental conditions R CAUTION: • Keep the machine away from humidity and dust. A fire or an elec- tric shock might occur.
Page 216: Power Connection
Power Connection R WARNING: • Only connect the machine to the power source described on the inside front cover of this manual. R WARNING: • Avoid multi-wiring. • Do not damage, break or make any modifications to the pow- er cord. Do not place heavy objects on it, pull it hard or bend it more than necessary.
Page 217: Access To Machine
REMARKS Access To Machine Place the machine near the power source, providing clearance as shown. Rear: more than 10 cm (4.0") Right: more than 10 cm (4.0") Note For the required space when options are installed, please contact your service representative.
Page 218: Maintaining Your Machine
MAINTAINING YOUR MACHINE If the exposure glass, platen covers or document feeder belt is dirty, you might not be able to make copies as you want. Clean them if you find them dirty. Cleaning the machine Wipe the machine with a soft, damp cloth.
Page 219 REMARKS...
Page 220: Specification
6. SPECIFICATION MAINFRAME Configuration: Desktop Photosensitivity type: OPC drum ( Original scanning: One-dimensional solid scanning system through CCD Copy process: Dry electrostatic transfer system Development: Dry two-component magnetic brush development system Fusing: Heating roll system Resolution: 400 dpi Exposure glass: Stationary original exposure type Original reference position: Rear left corner...
Page 221 SPECIFICATION • Bypass (non-standard size): Vertical: 100 – 297 mm, 4.0” – 11.7” Horizontal: 148 – 432 mm, 6.0” – 17.0” • Duplex: A3L – A5K, 11" 17"L – 8 • LCT: A4K, 8 Copy paper weight: • Paper tray: 64 – 105 g/m •...
Page 222 Reproduction ratio: Preset reproduction ratios: Metric version Enlargement 400 % 200 % 141 % 122 % 115 % Full Size 100 % Reduction 93 % 87 % 82 % 71 % 65 % 50 % 35 % (Type 3 only) 25 % (Type 1 and Type 2 only) Zoom: •...
Page 223 SPECIFICATION Power consumption: • Mainframe only Type 1, 2 Warm up About 1.05 kW Stand-by About 200 Wh Copying About 1.15 kW Maximum Less than 1.44 kW • System Type 1, 2 Warm up About 1.05 kW Stand-by About 220 Wh Copying About 1.2 kW Maximum...
Page 224 Noise Emission: Sound pressure level: The measurement are made according to ISO7779. Stand-by Type 1, 2 Type 3 Copying Type 1, 2 Type 3 for Type 1, 2: Mainframe with the document feeder, 1000-sheet finisher, bridge unit, paper tray unit, large capacity tray, and copier hard disk. for Type 3: Mainframe with the document feeder, 3000-sheet finisher, bridge unit, paper tray unit, large capacity tray, and copier hard disk.
Page 225: Document Feeder (Option)
SPECIFICATION DOCUMENT FEEDER (OPTION) Mode: ADF mode, SADF mode Original size: • A3L – A5KL • 11" 17"L – 5 Original weight: • 1-sided originals: 52 – 128 g/m • 2-sided originals: 52 – 105 g/m • Thin paper mode: 41 – 128 g/m Number of originals to be set: 50 sheets (80 g/m Maximum power consumption:...
Page 226: Paper Tray Unit (Option)
PAPER TRAY UNIT (OPTION) PAPER TRAY UNIT (OPTION) Copy paper weight: 64 – 105 g/m (20 – 28 lb) Available paper size: A3L, B4L, A4KL, B5KL, A5L, 11" 17"L, 8 " 14"L, 8 " 11"KL, 5 " "L, 7 " "L, 8"...
Page 227: Internal Tray 2 (1 Bin Tray) (Option)
SPECIFICATION INTERNAL TRAY 2 (1 BIN TRAY) (OPTION) Number of bins: Available paper size: A3L, B4L, A4KL, B5KL, A5L, 11" 11"KL, 5 "8 Paper capacity: 125 sheets (80 g/m Note The paper capacity might be less than 125 sheets when copy paper is con- siderably curled.
Page 228: 1000-Sheet Finisher (Option)
1000-SHEET FINISHER (OPTION) Paper size: A3L, B4L, A4KL, B5KL, A5KL, B6L, A6L, 11" " 11"KL, 5 " 8 Paper weight: 52 – 157 g/m , 14 – 42 lb Stack capacity: • 1,000 sheets (A4K, 8 • 500 sheets (B4, 8 "...
Page 229: 3000-Sheet Finisher (Option)
SPECIFICATION 3000-SHEET FINISHER (OPTION) Note Optional unit for Type 3. Shift Tray: Paper size: A3L, B4L, A4KL, B5KL, 11" 17"L, 8 Paper weight: 52 – 157 g/m , 14 – 42 lb Stack capacity: without punch: • 3,000 sheets (A4K, 8 •...
Page 230 3000-SHEET FINISHER (OPTION) Staple paper size: A3L, B4L, A4KL, B5KL, 11" 17"L, 8 " 11"KL Staple paper weight: 64 – 80 g/m , 17 – 21 lb Staple position: • 1 staple – 3 positions • 2 staples – 1 position Power consumption: 48 W (power is supplied from the main frame.) Dimensions (W D H):...
Page 231: Punch Kit (Option)
SPECIFICATION PUNCH KIT (OPTION) Note Optional unit for the 3000-sheet finisher. Paper size (2 holes version): • L: A3 – A5, 11" • K: A4 – A5, 8 Paper size (3 holes version): • L: A3, B4, 11" 17" • K: A4, B5, 8 Paper weight: •...
Page 232: Large Capacity Tray (Lct) (Option)
LARGE CAPACITY TRAY (LCT) (OPTION) LARGE CAPACITY TRAY (LCT) (OPTION) Paper size: A4K, 8 " 11"K Paper weight: 64 – 105 g/m , 20 – 28 lb Paper capacity: 1,500 sheets (80 g/m , 20 lb) Power consumption Approx. 40 W (power is supplied from the main frame.) Dimensions (W D H): 390 500 390 mm, 15.4"...
Page 233: Duplex Unit (Option)
SPECIFICATION DUPLEX UNIT (OPTION) Note Optional unit for Type 1. Paper size: A3L – A5L, 11" 17"L – 5 Paper weight: 64 – 105 g/m , 20 – 28 lb Power consumption (Max): 35 W Dimensions (W D H): 90 520 400 mm, 3.6" Weight Approx.
Page 234: Bypass Tray (Option)
BYPASS TRAY (OPTION) This is option for Type 1. Available paper size: • Standard size (metric version): A3L, A4L, A5L, 8 • Standard size (inch version): A3L, 11" " 8 "L • Non-standard size: Vertical (100 – 297 mm, 4.0” – 11.7”), Horizontal (148 – 432 mm, 6.0”...
Page 235: Mb Copier Memory Unit (Electric Sort Kit) (Option)
SPECIFICATION 8 MB COPIER MEMORY UNIT (ELECTRIC SORT KIT) (OPTION) This is option for Type 1. Memory capacity: 8 MB Additional functions: Image rotate, Sort, 2-sided copy...
Page 236: Copier Hard Disk (Image Enhance Kit)
COPIER HARD DISK (IMAGE ENHANCE KIT) COPIER HARD DISK (IMAGE ENHANCE KIT) Originals scanned: 100 pages (A4) min. Originals stored for Archive File function: 32 pages (A4) max. Additional function: Archive file, and sort in enhanced image copy mode...
Page 237: Index
INDEX Numerics æ å ìæå 1 bin tray 1000-sheet finisher ìæä å 3000-sheet finisher 8 MB copier memory unit ìçå Access To Machine ìêé Adding Staples ìëì Adding Toner ë ADF external tray êë ADF tray Adjusting Copy Image Density ìíë...
Page 238 çê Interrupt ìë Interrupt key ìêä Jammed Staples Large Capacity Tray (LCT) ìåê ìê Lighter and Darker keys ììä Loading Paper é Lower right cover ìçç Machine Environment ë ìë Main Power indicator ë ìæ Main power switch ìæì Mainframe ìçä...
Page 239 ëæ Toner Unit for two-sided copies çê User Codes ìéè User Tools User Tools/Counter key é Ventilation hole çæ Zoom ìê Zoom key ìäí ë ìë...
Page 240 6. In the event of operation problems (document jam, copy jam, communication error indication), refer to the solving problems section in this manual. 7. If you cannot correct the problem, please contact the RICOH CORP. CUSTOMER SUPPORT DEPT. at 1-800-FASTFIX for repair and warranty information. If it is causing harm to the telephone network, the telephone company may request you to disconnect the equipment from the network until the prob- lem is resolved.
Page 241 A mistake is found on the inside front cover of this operating instructions and should be corrected as follows: Incorrect Power Source: 120 V, 60 Hz, 10 A or more Correct Power Source: 120 V, 60 Hz, 12 A or more Printed in China A2328650...
Page 242 Middlesex, TW13 7HG (TEL) 181-261-4000 Germany RICOH DEUTSCHLAND GMBH Mergenthalerallee 38-40, 65760 Eschborn (TEL) (06196) 906-0 Singapore RICOH ASIA PACIFIC PTE. LTD. #15-01/02 The Heeren, 260 Orchard Road, Singapore 238855 (TEL) 65-830-5888 Printed in China UE USA A2318607 Spain RICOH ESPAÑA S.A.
Page 243 FAX Option Type 450 OPERATING INSTRUCTIONS FACSIMILE REFERENCE (option) ND0A0101 Read this manual carefully before you use this manual and keep it handy for future reference. For safety, please follow the instructions in this manual.
Page 244 Available Options • Stamp Unit (FAX Stamp Type 450) • Fax Feature Expander (FAX Feature Expander Type 450) • 130MB Hard Disk (FAX Feature Expander Type 460) • 400 dpi Option (FAX 400dpi Option Type 450) • ISDN Unit (ISDN Option Type 450) •...
Page 245 The Telephone Consumer Protection Act of 1991 among other things makes it unlawful for any person to send any message via a telephone fax machine unless such message clearly contains in a margin at the top or bottom of each transmit-...
Page 246 - ENERGY SAVING INFORMATION As an Energy Star Partner, we have determined that this fax model meets Ener- gy Star guidelines for energy efficiency. This product was designed to reduce the environmental impact associated with fax equipment. This is accomplished by means of energy saving features such as Low Power mode.
Page 247 - Warning Changes or modifications not expressly approved by the party responsible for compliance could void the user's authority to operate the equipment.
Page 248 FUNCTION MAP [ Mode ]...
Page 249 Select the file Delete Print Check [ Info. ] ND0X01E7...
Page 250 TABLE OF CONTENTS FUNCTION MAP 1. Getting Started GUIDE TO COMPONENTS ... 1 Front View ... 1 Rear View... 2 OPERATION PANEL ... 4 STARTING THE MACHINE ... 7 Turning On The Power... 7 Turning Off The Power... 8 SWITCHING BETWEEN COPY MODE AND FAX MODE ... 9 READING THE DISPLAY ...
Page 251 IMMEDIATE TRANSMISSION... 32 Transmission Result Report (Immediate Transmission) ... 33 On-hook Dial ... 34 Manual Dial ... 35 CANCELING AN IMMEDIATE TRANSMISSION ... 36 Canceling a Transmission Before You Have Pressed Start... 36 Canceling a Transmission After You Have Pressed the Start Key ... 36 SCAN SETTINGS ...
Page 252 Checkered Mark ... 64 Center Mark ... 64 Reception Time ... 64 Multi-copy Reception... 65 2-Sided Printing... 65 180 Degree Rotation Printing... 66 Image Rotation... 67 Two In One... 67 Page Separation and Length Reduction (not available in some countries) 67 Reverse Order Printing ...
Page 253 Printing a File ... 104 Checking and Editing a File ... 105 PRINTING A LIST OF FILES IN MEMORY (PRINT TX FILE LIST)... 109 CHECKING THE TRANSMISSION RESULT (TX STATUS)... 110 CHECKING THE RECEPTION RESULT (RX STATUS) ... 111 PRINTING A CONFIDENTIAL MESSAGE ... 112 Confidential File Report...
Page 254 INITIAL SETUP TX ... 159 INITIAL SETUP RX ... 161 To set the Bypass Paper Size... 162 ASSIGNING USER FUNCTION KEYS ... 164 Storing/Editing the Contents of a User Function Key ... 164 Using a User Function... 165 KEY OPERATOR SETTINGS... 166 Personal Codes...
Page 255 10.Appendix OPTIONAL EQUIPMENT... 223 Fax Feature Expander and Hard Disk... 223 400 dpi High Resolution Option (FAX 400dpi Option Type 450)... 224 ISDN Unit (ISDN Option Type 450)... 224 Stamp (FAX STAMP TYPE 450)... 224 Duplex Unit (AD340) ... 224 SPECIFICATIONS ...
Page 256 This page is intentionally blank.
Page 257: Getting Started
GUIDE TO COMPONENTS Front View Document Feeder (ADF) / Platen Cover This holds up to 50 sheets which are fed at a time. Place the document face up here. Close this platen cover when you set a document on the Exposure Glass. Exposure Glass Place the original aligning its upper left corner with the reference mark at the up-...
Page 258: Rear View
GETTING STARTED ISDN Line connector “Connecting The Machine To The IS- DN” Main Power Switch Do not touch this switch. This switch is used only by a service representative. Note If the Operation switch is on and there is still no power, turn on the Main Power switch.
Page 259 Analog Line Connector Optional Handset/External Tele- phone connector GUIDE TO COMPONENTS...
Page 260: Operation Panel
GETTING STARTED OPERATION PANEL Commu- Receive Confidential nicating File File Start TX File Manual RX Status Mode Communicating Indicator Lights during transmission or reception. Receive File Indicator Lights to tell you a message has been re- ceived into memory. Blinks when a Memory Lock file has been stored in memory.
Page 261: Lcd Display
Program Clear Modes / Energy Saver Speed Dial On Hook Dial Pause / Redial Enter Tone OPER Resolution key Press to switch between Standard, Detail and Super Fine (optional 400dpi Option required). Transmission Mode key Press the key to toggle between Memory Transmission (Memory Trans.) and Im- mediate Transmission...
Page 262: Quick Dial Flip Plate
GETTING STARTED { { { { Interrupt} } } } key Interrupts the current fax operation to start copying. Quick Dial Flip Plate Flip this plate down to access Quick Dial keys 01 through 28, flip up to access keys 29 through 56.
Page 263: Starting The Machine
STARTING THE MACHINE To start the machine, turn on the op- eration switch. Note This machine automatically enters Energy Saver mode or turns itself off if you do not use the machine for a while. See “09. Energy Saver Mode”, “10. Auto Off Timer” of the System Settings.
Page 264: Turning Off The Power
GETTING STARTED Turning Off The Power Turn off the operation switch to make the On indicator go off. Main Power Important Before you unplug the power cord, make sure that the re- maining memory space indi- cates 100 % on the display for facsimile mode.
Page 265: Switching Between Copy Mode And Fax Mode
SWITCHING BETWEEN COPY MODE AND FAX MODE You can use this machine both as a fax machine and a copier. Ordinarily when you turn on the power switch, the Copy screen is shown and you are ready to make copies. When you wish to use fax functions, press the { { { { Fax} } } } key on the left of the operation panel.
Page 266: Reading The Display
GETTING STARTED READING THE DISPLAY The display tells you the machine sta- tus and guides you through opera- tions. Note Functions that have been selected are hilighted as shown ( Keys that you can not select are shown with a dashed outline All procedures in this manual as- sume you are in Fax mode.
Page 267: Display Prompts
into memory, you can still scan the next original into memory. “Dual Access” Immediate Transmission: Display Prompts Depending on the situation, the ma- chine will show various prompts on the display. Instructions and Requests Questions Selections Status P.12 READING THE DISPLAY...
Page 268: Useful Functions
GETTING STARTED USEFUL FUNCTIONS Automatic Power Reception Function This machine can be set to shut down automatically if nobody has used the machine for a while. In these situa- tions even through the operation switch is off, the machine can still re- ceive incoming messages as long as the Main Power switch is on.
Page 269 will be sent rotated by 90 . Providing the receiver has A4/LT lengthwise paper (L), the message will be print- ed the same size as the original. Limitation The Quick Memory Transmission feature is not available when using this feature. When Image Rotation is used, all messages are sent by normal Mem- ory Transmission.
Page 270: Acceptable Types Of Originals
GETTING STARTED ACCEPTABLE TYPES OF ORIGINALS Make sure your originals are completely dry before setting them in the machine. Originals containing wet ink or correcting fluid will mark the exposure glass and resulting image will be affected. Acceptable Original Sizes Where original is Exposure glass Document Feeder...
Page 271: Original Sizes Difficult To Detect
• Originals in bound form, such as books • Transparent originals such as OHP transparencies or translucent paper Original Sizes Difficult to Detect The machine finds it difficult to detect the size of the following kinds of origi- nals. If this happens, the receiving machine may not select print paper of the cor- rect size.
Page 272: Paper Size And Scanned Area
GETTING STARTED Paper Size and Scanned Area Exposure glass Reference position Horizontal size Maximum Scanning area 11"x17" Document Feeder (ADF) Horizontal size Maximum Scanning area (297x432mm) Limitation There may be a difference in the size of the image when it is printed at the des- tination.
Page 273 • When you set an original on the exposure glass, an original narrower than about 9.25” is scanned as LT/LG size wide. An original wider than 10.83” is scanned as DLT size wide. Normally, lengths up to a maximum of 17” can be scanned (this figure varies slightly depending on the type of origi- nal).
Page 274: How To Set An Original
GETTING STARTED HOW TO SET AN ORIGINAL In this manual an original can mean a single or multiple page document. You can set your originals either in the Document Feeder (ADF) or on the exposure glass. Some types of originals are unsuitable for the Document Feeder (ADF) so they must be set on the exposure glass.
Page 275: Setting A Single Original On The Exposure Glass
- How to set A4, B4, A3, LT, LG and DLT size originals Where original is set Original Exposure glass Document Feeder(ADF) - How to set A4, A5 and B5 size originals Where original is set Original Exposure glass Document Feeder(ADF) Limitation A5 size on the exposure glass is not detected.
Page 276: Setting Originals In The Document Feeder (Adf)
GETTING STARTED Note If you do not raise the Docu- ment Feeder (ADF) by at least 30 degrees, the original size will not be detected. Close Document (ADF). Note When sending a bound original, the received image may contain some black areas. To reduce this effect, hold down the original to prevent its bound part from ris- ing.
Page 277 Adjust the original guide to match the size of your originals. Align the edge of your originals and stack them in the Document Feeder (ADF) face up. 1. Limit mark 2. Document guide - Scanning In Mixed Sized Originals If you wish to scan in stacks of origi- nals containing mixed paper sizes from Document Feeder (ADF), you can have the machine automatically...
Page 278: Where Incoming Message Are Delivered-Output Tray
GETTING STARTED WHERE INCOMING MESSAGE ARE DELIVERED—OUTPUT TRAY To change where incoming messages are delivered, adjust the Output Tray setting in the System Settings. When the Selected Output Tray Becomes Full If you install the optional Finisher, the machine automatically detects when the selected Output Tray becomes full.
Page 279: Sending A Fax Message
2. Sending a Fax Message OVERVIEW Overview The basic procedure to send a fax message is: Make sure the Fax indicator is lit Set your original Dial the number Press { { { { Start} } } } The rest of this section describes these steps and the various features that are available in more detail.
Page 280: Memory Transmission
SENDING A FAX MESSAGE MEMORY TRANSMISSION In Memory Transmission mode, after you press the { { { { Start} } } } key, the machine doesn't dial the destination until all pages of your fax message have scanned into memory (in contrast with Immediate Transmission, where the number is dialed first and pages are scanned and sent one by one).
Page 281 the remaining pages from the Document Feeder (ADF). After you place the last page on the exposure glass, you have 60 sec- onds to insert the remaining pages in the Document Feeder (ADF). Note that you cannot set pages on the exposure glass after you have started using the Docu- ment Feeder (ADF).
Page 282: Automatic Redial
SENDING A FAX MESSAGE the other end is shown on the dis- play. Reference P.193 “RTI/TTI” After transmission, the machine will return to standby mode. - Checking the Transmission Result • Turn the Transmission Result Re- port on if you want a report to be printed after every successful transmission.
Page 283: Batch Transmission
specify four destinations A through D for broadcasting, and if the lines to destinations A and C are busy, the machine dials the destinations in the following order: A, B, C, D, A, and C. - Broadcasting: Checking Progress To check which destinations the fax message has been sent to so far, print the TX file list.
Page 284: Memory Storage Report
SENDING A FAX MESSAGE - Parallel Memory Transmission This function dials while the original is being scanned. Standard Memory Transmission stores the original in memory, then dials the destination. Parallel Memory Transmission al- lows you to quickly determine whether a connection was made. In addition, this function scans the orig- inal faster than Immediate Transmis- sion and is useful when you are in a...
Page 285: Transmission Result Report (Memory Transmission)
Transmission Result Report (Memory Transmission) This report is printed when a Memo- ry Transmission is completed so you can check the result of the transmis- sion. If two or more destinations are specified, this report is printed after the fax message has been sent to all the destinations.
Page 286: Canceling A Memory Transmission
SENDING A FAX MESSAGE CANCELING A MEMORY TRANSMISSION Canceling a Transmission While the Original Is Being Scanned in Press the { { { { Clear/Stop} } } } key. d Dial ook Dial OPER The machine will stop storing the original and the data will not be sent.
Page 287 Press [Yes]. The file is erased. Press [Exit]. Note To delete another file, repeat steps 3 and 4. Press [Exit]. CANCELING A MEMORY TRANSMISSION ND1X03E0 ND1X03E0 ND1X03E0...
Page 288: Immediate Transmission
SENDING A FAX MESSAGE IMMEDIATE TRANSMISSION With Immediate Transmission, when you press the { { { { Start} } } } key, the fax number is dialed straight away (i.e. immediately). scanned and transmitted page by page without being stored in memo- ry.
Page 289: Transmission Result Report (Immediate Transmission)
“Chain Dial”), you can select the type of line you want (G3 or G4). Reference P.43 “DIALING” P.41 “CHANGING LINE TYPE” Press the { { { { Start} } } } key. d Dial ook Dial Start Enter OPER The machine calls the destination. While it is dialing, the number or name which is programmed as the RTI or CSI in the machine of the...
Page 290: On-Hook Dial
SENDING A FAX MESSAGE cessful or not. If the machine is set up not to print this report and the fax message could not be successfully transmitted, the Error report is print- ed instead. Note You can switch this report on or off with the User Parameters.
Page 291: Manual Dial
• After transmission the machine will return to standby mode. Manual Dial The external telephone is required to use this function. Pick up the handset of the external telephone and dial. When the line is connected and you hear a high- pitched tone, press the { { { { Start} } } } key to send your fax message.
Page 292: Canceling An Immediate Transmission
SENDING A FAX MESSAGE CANCELING AN IMMEDIATE TRANSMISSION Canceling a Transmission Before You Have Pressed Start Use this procedure to cancel a trans- mission before you have pressed the { { { { Start} } } } key. Press the { { { { Clear Modes/Energy Sav- er} } } } key.
Page 293: Scan Settings
SCAN SETTINGS You may wish to send many different types of fax message. Some of these may be difficult to reproduce at the other end. However, your machine has three settings that you can adjust to help you transmit your document with the best possible image quality.
Page 294: Original Type
SENDING A FAX MESSAGE Press the Resolution key to switch between resolutions. The indicators above the key show the current selection. Commu- Receive Confidential nicating File File Start TX File Manual RX Mode Status Original Type If your original contains photo- graphs, illustrations or diagrams with complex shading patterns or grays, select the appropriate Original Type...
Page 295: Mixing Scan Settings In A Multiple
By default, this machine will auto- matically select a density setting ap- propriate to the original (Auto Image Density). If you wish to set the densi- ty yourself, use Manual Image Densi- Auto Image Density The machine automatically selects an image density which is the most ap- propriate for the original.
Page 296 SENDING A FAX MESSAGE When Setting Originals in the Document Feeder (ADF) Check the pages you wish to change the setting. Select the Image Density, Resolu- tion and Original Type before the next page is scanned. Commu- Receive Confidential nicating File File Start...
Page 297: Changing Line Type
CHANGING LINE TYPE The optional ISDN unit is required to use this function. This machine comes with a single An- alog (PSTN) line connection for G3 communication as standard. If you install the ISDN Unit option, an extra digital (ISDN) line connection for both G3 and G4 communication be- comes available.
Page 298: Auto Identification
SENDING A FAX MESSAGE - Auto Identification This feature used when G4 is selected. The machine first tries a G4 commu- nication and if it cannot connect be- cause the receiver is not a G4 terminal, it automatically switches to G3 and redials.
Page 299: Dialing
DIALING There are three main ways to dial a number: Number keys: Enter numbers directly using the key pad on the right side of the op- eration panel. Quick Dials: When you have stored a destina- tion's number in a Quick Dial key, you can dial the number by just pressing that key.
Page 300 SENDING A FAX MESSAGE - Restrictions When Dialing with the Number Keys Fax numbers entered with the num- ber keys are stored in internal memo- ry (separate from memory for storing original data). Therefore, you cannot program more than 99 numbers with the number Keys for the following: •...
Page 301 You can program a subaddress number in a Quick Dial or Speed Dial. If you want to assign a subaddress to your fax machine, contact your service representative. Set your original and select any scan settings you require. Select either G4 or G3 (ISDN).
Page 302: Quick Dials
SENDING A FAX MESSAGE Chain Dial This allows you to compose a tele- phone number from various parts, some of which may be stored in Quick Dials or Speed Dials and some of which may be input using the number keys. Limitation Maximum length of telephone or fax number: 254 digits...
Page 303: Speed Dials
Note If you make a mistake, press the { { { { Clear/Stop} } } } key and try again. If you wish to dial another des- tination, press [Add] and dial an- other fax number. Press the { { { { Start} } } } key. Speed Dials If you store a number in a Speed Dial, when you want to dial it, just press...
Page 304: Groups
SENDING A FAX MESSAGE Preparation To use the telephone directory, you need to register a search letter when you program Speed Dials. P.143 “Registering Speed Dials” Limitation Speed Dial codes searched for by symbol or number. Names enclosed within ( ) are not searched for.
Page 305: Optional Group Dial
destinations in that Group with just a few keystrokes. You can also pro- gram a name for the Group (for exam- ple, “Branch Offices”) which will be displayed before you press the { { { { Start} } } } key.
Page 306: Redial
SENDING A FAX MESSAGE function in advance. SIGNING USER KEYS” Limitation Optional Group Dial can only be used only with Memory Transmis- sion. If you select the Immediate Transmission mode, it automati- cally switch to the Memory Trans- mission mode. Note You can include up to 200 destina- tions in a Group.
Page 307 code for the number you wish to redial e.g., “01”. Limitation The following kinds of destina- tions are not memorized: • Quick Dials • Speed Dials • Group Dials • Destinations dialed by a Pro- gram • Destinations dialed as End Receivers for Transfer Re- quest •...
Page 308: Transmission Features
SENDING A FAX MESSAGE TRANSMISSION FEATURES Stamp Optional Stamp Unit is required When sending a fax message using the Document Feeder (ADF), the ma- chine can stamp a circle mark at the bottom of the original. When sending a double sided document, they are marked at top and bottom side on the front page.
Page 309: F Code (Sub)
F Code (SUB) Normally you can only use Confiden- tial Transmission to send to fax ma- chines of the same make that have the Confidential Reception feature. How- ever, if the other machine supports a similar feature called “F Code”, you can send fax messages to the other party using this method instead.
Page 310: F Code (Pwd)
G3/IG3 lines. Limitation If ECM is turned off, JBIG Trans- mission is not available. This feature requires that the other party's fax machine has both the JBIG function and ECM function (G3 communication only).
Page 311: Receiving A Fax Message
3. Receiving a Fax Message IMMEDIATE RECEPTION Each page of a received fax message is printed as soon as it is received. This method is used for standard fax mes- sages. Receiver (your machine) Sender - Display During Reception The sender's RTI or CSI appears on the first line.
Page 312: Memory Reception
RECEIVING A FAX MESSAGE MEMORY RECEPTION The machine waits until all pages of the message have been received into memory before printing the message. Receiver (your machine) Sender This method is used with the follow- ing features: • Two in one P.38 “Photo” •...
Page 313: Substitute Reception
SUBSTITUTE RECEPTION If any of the conditions listed below are met, the machine automatically switches to Memory Reception mode and stores messages in memory in- stead of printing them. This reception mode, in which a received fax mes- sage is stored in memory unprinted, is called Substitute Reception.
Page 314 RECEIVING A FAX MESSAGE messages are lost so you can ask the senders to transmit them again. Important If a sender has not programmed their RTI or CSI, the machine may reject an important fax message. We recommend that you ask im- portant senders to register an RTI or CSI in advance.
Page 315: Selecting The Reception Mode
If you hear high pitched beeps, in- struct the machine to receive the fax by following the procedure below. Use this setting if you wish to share the line between the fax machine and a telephone. - Receiving a Fax in Telephone Mode This feature needs a User Function key programmed as { { { { Start Manual RX} } } } .
Page 316: Reception Functions
RECEIVING A FAX MESSAGE RECEPTION FUNCTIONS Transfer Station Transfer Stations allow you to expand the standard features of your fax ma- chine to set up complex networks. Transfer Stations must be machines of the same make. The diagram below may make the concept clearer.
Page 317: Transfer Result Report
Reference P.173 “Multistep Transfer” - Sending the Transfer Result Report This machine compares the own fax number of the Requesting Party with the Requesting Party's number pro- grammed in a Quick Dial or Speed Dial, and if the lower five digits of the two numbers match, it sends the Transfer Result report to the Request- ing Party.
Page 318 RECEIVING A FAX MESSAGE Make sure the ID matches the specification of the fax you are sending to. You can store IDs in Quick Dials, Speed Dials, Groups and Pro- grams with number keys, space, # and *. Messages you receive using this feature are marked “SEP”...
Page 319: F Code (Pwd)
Note If you make a mistake, press the { { { { Clear/Stop} } } } key and try again. • 0000 and FFFF is not avail- able. Press [OK]. Press [Exit]. The display returns to the [Mode] menu and the Polling Reception function is now checked.
Page 320: Printing Functions
RECEIVING A FAX MESSAGE PRINTING FUNCTIONS Print Completion Beep By default, the machine beeps to let you know when a received message has been printed. Note You can alter the volume of the beep or turn it off completely (set the volume at minimum).
Page 321: Multi-Copy Reception
(A4 A4, B4 B4 are typical exam- ples, whether A3 and B5 sizes are scanned in correctly will depend on the fax machine). This machine will scan in correctly landscape A3,B4,A4,B5 and portrait A4, B5 and A5. The table below shows the...
Page 322: 180 Degree Rotation Printing
RECEIVING A FAX MESSAGE sending and receiving using this machine. Originals If the Duplex Unit cover is not open, you cannot print double-sid- ed documents that are more than 11.7” long and they will be printed single-sided only. This feature works only when all pages are of the same width and are received into memory.
Page 323: Image Rotation
Image Rotation If you have installed paper in the cas- sette sideways K, incoming fax mes- sages will be rotated automatically to fit on the paper. your machine Limitation You can choose to have received messages printed from the a speci- fied tray.
Page 324: Reverse Order Printing
RECEIVING A FAX MESSAGE L paper is loaded, this feature splits the received message if the excess length is about 0.79” or more, and re- duces it if the excess length is within about 0.79”. When a message is split, the split mark (*) is inserted at the split position and about 0.39”...
Page 325: Tsi Print
Note By default this feature is turned off. Switch it on with the User Pa- rameters. P.203 “Changing the User Parameters” Reference P.67 “Page Separation and Length Re- duction (not available in some coun- tries)” TSI Print Usually the sender's TTI is printed on received messages.
Page 326 RECEIVING A FAX MESSAGE 11x17" 11x17" F/F4 8.5x14" 8.5x11" 8.5x11" F/F4 8.5x14" 8.5x11" 11x17" F/F4 8.5x14" Lengthwise Sideways • KK and LL indicate that the message is split over two pages of paper with the orientation and size shown. Limitation Paper placed in the bypass tray is not usually selected for printing a received message.
Page 327 Reference P.67 “Page Separation and Length Reduction (not available in some countries)” P.68 “Page Reduction” P.67 “Image Rotation” Just Size Printing If you turn this feature on and no paper tray is stocked with paper of a suitable size to print a received document, a message will appear on the display prompt- ing you to load paper of the required size.
Page 328: Having Incoming Messages Printed On Paper From The Bypass Tray
RECEIVING A FAX MESSAGE Having Incoming Messages Printed on Paper From the Bypass Tray You can have messages sent from Specified Senders printed on paper from the Bypass Tray. This is useful if you need messages printed on a size of paper not stocked in the paper cas- sette(s).
Page 329: Advanced Transmission Features
4. Advanced Transmission Features OVERVIEW Overview This feature describes various options that you can choose when sending a fax message. The selections you make will only apply to the current fax message.
Page 330: Send Later
ADVANCED TRANSMISSION FEATURES SEND LATER Using this feature, you can instruct the machine to delay transmission of your fax message until a later time which you specify. This allows you to take advantage of off-peak telephone charges without having to be by the machine at the time.
Page 331 Press [OK]. The Transmission Mode menu is shown on the display. A check mark is added to Send Later. Press [Exit]. The initial display is shown. Note “Send Later” is shown on the display. If you set up another advanced transmission function (except Polling Reception),...
Page 332: Confidential Transmission
ADVANCED TRANSMISSION FEATURES CONFIDENTIAL TRANSMISSION If you do not want your message to be picked up casually at the other end, use this feature. The message will be stored in memory at the other end and will not be printed until an ID is entered.
Page 333 Default ID A Press the < < or > > keys to turn < < > > Default ID on and press [OK]. The Transmission Mode menu is shown again. A check mark is added to Confidential TX. Note To cancel the Confidential Transmission, press [Cancel].
Page 334: Personal Code Transmission
ADVANCED TRANSMISSION FEATURES PERSONAL CODE TRANSMISSION Personal Codes allow you to keep track of machine usage (e.g., for bill- ing purposes). If everybody uses a Personal Code when they use the fax machine, the codes or the names pro- grammed for the codes will be print- ed in the TCR and other reports.
Page 335 PERSONAL CODE TRANSMISSION Note “Pers. Code XXXX” is shown on the display. If you set up anoth- er advanced transmission func- tion (except Polling Reception), “Others” is displayed. Dial and press the { { { { Start} } } } key.
Page 336: Sending An Auto Document
ADVANCED TRANSMISSION FEATURES SENDING AN AUTO DOCUMENT If you often have to send a particular page to people (e.g., a map, a stan- dard attachment or a set of instruc- tions), store it as an Auto Document assigned to a Quick Dial key. Then, when you need to send that page to somebody, just press the Quick Dial that you assigned it to instead of hav-...
Page 337 To cancel the Auto Document, press [Cancel]. The Transmis- sion Mode menu is shown. If you are sending just the Auto Document, press [#]. If you wish to send it along with another orig- inal, press [OK]. The Transmission Mode menu is redisplayed.
Page 338: 2-Sided Transmission (Double-Sided Transmission)
ADVANCED TRANSMISSION FEATURES 2-SIDED TRANSMISSION (DOUBLE-SIDED TRANSMISSION) Use this feature to send 2-sided origi- nals from the Document Feeder (ADF). Both sides of an original will be scanned. The front and back of the scanned original will be printed in or- der, on separate sheets at the other end.
Page 339 Press [Exit]. The initial display is shown. Note “2-Sided TX” is shown on the display. If you set up another advanced transmission function (except Polling Reception), “Others” is displayed. The Transmission Mode menu is redisplayed. A check mark is add- ed to “2-Sided TX”.
Page 340: Book Fax
ADVANCED TRANSMISSION FEATURES BOOK FAX Use to send book originals from the exposure glass. Pages are scanned in the order shown below. Note that depending on the paper siz- es available on the destination ma- chine, the message may be reduced when printed at the other end.
Page 341: Bound Original Page Order
The Transmission Mode menu is shown. A check mark is added to “Book Fax”. Press [Exit]. The initial display is shown. Note “Book Fax” is shown on the dis- play. If you set up another ad- vanced transmission function (except Polling Reception), “Others”...
Page 342: Choosing The Area To Be Scanned Yourself (Irregular Scan Area)
ADVANCED TRANSMISSION FEATURES CHOOSING THE AREA TO BE SCANNED YOURSELF (IRREGULAR SCAN AREA) Usually the machine automatically detects the size of an original when it is scanned. However, you may wish to override this and choose the area to be scanned yourself. exposure glass You can either choose one of the stan- dard paper sizes (A4 KL, B4 L, A3...
Page 343 CHOOSING THE AREA TO BE SCANNED YOURSELF (IRREGULAR SCAN AREA) The initial display is shown. Note “Irreg.Area” is shown on the display. If you set up another advanced transmission function (except Polling Reception), “Others” is displayed. Dial and press the { { { { Start} } } } key.
Page 344: Transmission Deadline (Trd)
ADVANCED TRANSMISSION FEATURES TRANSMISSION DEADLINE (TRD) If you have to send an urgent mes- sage and the line is busy, this feature saves you standing by the machine and redialing the number. If the mes- sage cannot be sent the first time, the machine redials automatically at in- tervals of five minutes any number of times until the deadline passes.
Page 345 Press [Exit]. The initial display is shown. Note “TRD” is displayed. If you set up another advanced transmis- sion function (except Polling Reception), “Others” is shown. Dial and press the { { { { Start} } } } key. TRANSMISSION DEADLINE (TRD) ND1X03E0...
Page 346: Polling Transmission
ADVANCED TRANSMISSION FEATURES POLLING TRANSMISSION Use Polling Transmission when you want to leave an original in the ma- chine's memory for others to pick up. The message will be sent when the other party calls you up. Transmitter (This machine) There are three types of Polling Transmission.
Page 347 The Transmission Mode menu ap- pears. Enter the “Polling TX” function number with the number keys. Note If the appropriate display is not shown, press [ Prev.] or [ Next]. Depending on the Polling Trans- mission type, use one of the fol- lowing procedures: Free Polling Transmission A Press the <...
Page 348: Polling Transmission Clear Report
ADVANCED TRANSMISSION FEATURES B Enter the 4 character Polling ID with letter keys/ number keys and the letter (A–F). Note If you make a mistake, press the { { { { Clear/Stop} } } } key and try again. 0000 and FFFF is not available. C Press [S S S S File] and specify whether to save the stored orig- inal.
Page 349 POLLING TRANSMISSION can turn this off with the User Pa- rameters. P.203 “Changing the User Parameters” You can also check the result of a Polling Transmission with the TCR.
Page 350: Polling Reception
ADVANCED TRANSMISSION FEATURES POLLING RECEPTION Use this function if you want to poll a message from another terminal. You can also poll documents from many terminals with only one operation (use Groups and Keystroke programs to fully exploit this feature). Receiver (This machine) Transmission...
Page 351: Polling Reserve Report
Note If the appropriate display is not shown, press [ Prev.] or [ Next]. Depending which method you are using, choose one of the fol- lowing procedures: Default ID Polling Reception A Press the < < < or > < >...
Page 352: Transfer Request
ADVANCED TRANSMISSION FEATURES TRANSFER REQUEST Transfer Request allows fax machines that have this feature to automatically distribute incoming messages onto multiple fax destinations. This feature helps you save costs when you send the same message to more than one place in a distant area, and saves time since many messages can be sent in a single operation.
Page 353 Enter the “Transfer Request” function number with the num- ber keys. Note If the appropriate display is not shown, press [ Prev.] or [ Next]. Enter a Transfer Stations and press [Recv. Stn]. Note Enter the fax numbers of the Transfer Stations with either Quick Dials, Speed Dials or the number keys.
Page 354: Specifying An End Receiver
ADVANCED TRANSMISSION FEATURES The following display is shown. Note The numbers of Transfer Sta- tions and End Receivers are dis- played. Press the { { { { Start} } } } key. Specifying an End Receiver When you make a Transfer Request, you must specify the final destina- tions (End Receivers) for your mes- sage.
Page 355: Transmission Options
TRANSMISSION OPTIONS This section describes various fea- tures that you can switch on and off for any particular transmission by fol- lowing the procedure at the end of this section. In addition, if you frequently use a certain configuration of options, you can change the default home position (on or off) of each option with the User Parameters.
Page 356: Selecting Transmission Options For A Single Transmission
ADVANCED TRANSMISSION FEATURES default setting is on. “Changing the User Parameters” - ID Transmission If you turn this feature on, transmis- sion will only take place if the desti- nation's Polling ID is the same as yours. This feature can stop you from accidentally sending information to the wrong place (you need to co-ordi- nate Polling ID's with the other par-...
Page 357 Press the < < or > > key to switch < < > > Auto Reduction on or off. Note The default setting is on. To cancel the setting, press [Can- cel]. The Transmission Mode menu is shown. If you want to set another option, press [ Prev.] or [ Next].
Page 358 ADVANCED TRANSMISSION FEATURES This page is intentionally blank.
Page 359: Communication Information
CHECKING AND CANCELING TRANSMISSION FILES Transmission files are originals that have been stored in memory and are awaiting transmission. The features that produce transmission files are Memory Transmission, Confidential Transmission, Transfer Request, Poll- ing Reception and Polling Transmis- sion. These features are described in detail elsewhere in this document.
Page 360: Printing A File
COMMUNICATION INFORMATION Press the < < or > < < file you want to delete is shown and press [Delete]. Press [Yes]. The file is erased. Press [Exit]. Note To delete another file, repeat steps 3 and 4. > key until the >...
Page 361: Checking And Editing A File
Press the < < or > > key until the < < > > file you want to print is shown and press [Print]. Press the { { { { Start} } } } key. The file is printed. Note Press [Cancel] to stop printing the file and return to the step 3 display.
Page 362 COMMUNICATION INFORMATION Press the < < or > < < file you want to print is shown. Then press [Check]. Depending on the setting you want to check or change, use one of the following procedures. Checking Destinations (Destination List) A Enter the “Destination List”...
Page 363 A Enter the “Retransmit ” func- tion number with the number keys. B Press [Yes]. Note If you do not want to send the file, press [No]. C Enter the start time with the number keys. Use 24-hour or 12-hour format depending on your area.
Page 364 COMMUNICATION INFORMATION Press [Exit]. The Information menu is shown. Press [Exit]. The initial display is shown. ND1X03E0 ND1X03E0...
Page 365: Printing A List Of Files In Memory (Print Tx File List)
PRINTING A LIST OF FILES IN MEMORY (PRINT TX FILE LIST) Print this list if you wish to find out which files are stored in memory and what their file numbers are. Knowing the file number can be useful (e.g., when erasing files).
Page 366: Checking The Transmission Result (Tx Status)
COMMUNICATION INFORMATION CHECKING THE TRANSMISSION RESULT (TX STATUS) If you wish to find out whether a file was sent successfully, you don't have to always print the TCR. With this function you can browse through the last 50 completed transmissions on the display.
Page 367: Checking The Reception Result (Rx Status)
CHECKING THE RECEPTION RESULT (RX STATUS) This function lets you check up on the last 50 messages received without having to print the TCR. You can browse through the received messag- es on the display. Limitation Only the last 50 messages are dis- played.
Page 368: Printing A Confidential Message
COMMUNICATION INFORMATION PRINTING A CONFIDENTIAL MESSAGE The optional Fax Feature Expander is required to use this function. This feature is designed to prevent messages being picked up casually by anyone when they are received. If someone sends you a message using Confidential Transmission, stored in memory and not automati-...
Page 369: Confidential File Report
displayed. Press [OK] to cancel the operation, check the Confi- dential ID or Personal Confi- dential ID with the other party and try again. Press [Exit]. The initial display is shown. Confidential File Report By default, this report is printed whenever your machine receives a Confidential Message.
Page 370: Printing A File Received With Memory Lock
COMMUNICATION INFORMATION PRINTING A FILE RECEIVED WITH MEMORY LOCK Optional Fax Feature Expander is required to use this function. This is a security feature designed to prevent unauthorized users from reading your messages. If Memory Lock is switched on, all received mes- sages are stored in memory and are not automatically printed.
Page 371 Note If no messages have been re- ceived, while Memory Lock is switched on, the following mes- sage will appear.”No reception file(s) exists.” Press [OK]. If the Memory Lock IDs do not match, the following message will appear. “Wrong Memory Lock ID.”Press [OK] and retry after checking the Memory Lock ID.
Page 372: Printing The Tcr
COMMUNICATION INFORMATION PRINTING THE TCR The TCR (Transaction Confirmation Report) contains information about the last 49 communications made by your machine. By default, it is printed automatically after every 50 commu- nications (receptions + transmis- sions). You can also print a copy of the TCR at any time by following the proce- dure below.
Page 373: Displaying The Memory Status
DISPLAYING THE MEMORY STATUS Use this function to display a summa- ry of current memory usage. Items shown are the percentage of free memory space, the number of re- ceived confidential messages, the number of files to be sent, and the number of received messages to be printed.
Page 374 COMMUNICATION INFORMATION This page is intentionally blank.
Page 375: Troubleshooting
WHEN TONER RUNS OUT When the machine has run out of ton- er the D symbol appears on the dis- play. Note that even if there is no toner left you can still send fax mes- sage. Important If you continue receiving and sending faxes after toner runs out, communication will not be possi- ble after 200 ( 900 with the Fax Fea-...
Page 376: Error Messages And Their Meanings
TROUBLESHOOTING ERROR MESSAGES AND THEIR MEANINGS If there is an error, one of the following messages may appear on the display. It might just flash up briefly, so if you are watching for errors, stay by the machine and check the display. Message Clear Misfeed(s) Remove originals from the Document...
Page 377: Solving Problems
SOLVING PROBLEMS This table lists some common problems and their solutions. Problem Solution Image background Adjust the scan density. appears dirty when received at the other end. Printed or sent im- The Document Feeder (ADF) or age contains spots. exposure glass is dirty. Clean them.
Page 378 TROUBLESHOOTING Problem Immediate transmis- sion error occurs while copying in multiple numbers. Solution Use memory transmission while copying in multiple numbers. Refer to P.24 “MEMORY TRANS- MISSION”...
Page 379: Indicators
INDICATORS When the Receive File Indicator is Lit or Flashing If the Receive File indicator is blinking, a message has been received and stored in memory with Memory Lock. You need to print it out manually. “PRINTING A FILE RECEIVED WITH MEMORY LOCK” If the Receive File indicator is lit, a message has been received but could not be printed for some reason.
Page 380: When The Confidential File Indicator Is Lit
TROUBLESHOOTING When the Confidential File Indicator is Lit If this indicator is lit, a message has been received into memory with Confiden- tial Reception. You need to print it out manually. FIDENTIAL MESSAGE” When the { { { { Fax} } } } key is Lit in Red If this key is lit, refer to the table below and take the appropriate action.
Page 381: When An Error Report Is Printed
WHEN AN ERROR REPORT IS PRINTED An error report is printed when a message could not be successfully sent or re- ceived. Possible causes include a problem with your machine or the receiver's, noise on the telephone line etc. If an error occurs during transmission, re-send the origi- nal.
Page 382: When Power Is Turned Off Or Fails
TROUBLESHOOTING WHEN POWER IS TURNED OFF OR FAILS Even if the main power switch is turned off, the contents of the machine's mem- ory (programmed numbers etc.) will not be lost. However, if power is lost for more than 1 hour through the main power switch being turned off, a power cut or the power cable being removed, memory contents will be lost.
Page 383: Facsimile User Tools
7. Facsimile User Tools ACCESSING THE USER TOOLS The User Tools allow you to program the machine with your identification, store frequently used numbers and settings, and customize the default settings to match your needs. So you can find the User Tool you want quickly and easily, they are grouped by function: Register/Delete...
Page 384: Exiting User Tool Mode
FACSIMILE USER TOOLS Press the { { { { User Tools/Counter} } } } key. Sort 1-Sided 2-Sided Book 2-Sided Staple Stack 2-Sided 2-Sided Enhanced Auto Reduce/ Enter the number of the “Fax”. The Facsimile User Tool main menu appears. Reference For how to use the System User Tools, refer to the System Set-...
Page 385: Register/Delete Menu
REGISTER/DELETE MENU Registering Quick Dials To save time, you can program a fax number that you use often into a Quick Dial key. Then, whenever you are sending a message to that loca- tion, just press that Quick Dial key to dial.
Page 386 FACSIMILE USER TOOLS Press the Quick Dial key which you want to register. Note If you press a wrong key, press [PrevMenu] then try again. You can press [Status] to see which Quick Dial keys have been programmed. Enter a fax number using the number keys.
Page 387: Deleting Quick Dials
Quick Dial List Printing the Quick Dial list allows you to check destinations registered in Quick Dial keys. P.158 “RE- PORTS/LISTS” Deleting Quick Dials This procedure describes how to find a programmed Quick Dial and delete Limitation When a Quick Dial key is being used for a standby Memory Trans- mission, the message “This desti- nation is in use for standby...
Page 388: Quick Dial Key And Function Key Label (Dial Label)
FACSIMILE USER TOOLS You can press [Status] to see Quick Dial keys that have been already programmed. Press [Yes]. Note If you press [No], the destination is not deleted and the display is shown in step 6 appears again. Press [Yes] to delete the destina- tion stored in this Quick Dial.
Page 389 Non-transparent label paper 01 NEW YOR 02 TRONT 01-07 NEW YORK O TRONT OFF SEND LATE 08-14 15-21 22-28 29-35 36-42 43-49 50-56 TX Flles F Code Status Please cut and stick on above the One Touch key Quick Dial key number Destination name Group name (G) Program name (P)
Page 390 FACSIMILE USER TOOLS Transparent label paper NEW YORK O 01-07 08-14 15-21 22-28 29-35 36-42 43-49 50-56 F Code Quick Dial key number Destination name Group name (G) Program name (P) Programmed contents of User Function keys Dial label (Jan. 9. 1998 2:14PM) TRONT OFF SEND LATE LONDON OFF PARIS OFFI MAIN OFFIC TX Flles...
Page 391: Registering Groups
Registering Groups If you send the same message to sev- eral destinations at the same time on a regular basis, program these destina- tion numbers as a Group. This allows you to dial these destinations with a single key press. Use these steps to program a new Group or to edit or overwrite an exist- ing Group.
Page 392 FACSIMILE USER TOOLS Press the { { { { User Tools/Counter} } } } key. Sort 1-Sided 2-Sided Book 2-Sided Staple Stack 2-Sided 2-Sided Enhanced Auto Reduce/ Enter the number of the Fax. The Facsimile User Tool main menu appears. Reference For how to use the System User Tools, refer to the System Set-...
Page 393: Deleting Groups
using Quick dial or Speed dial, they will be erased at once. You cannot omit the fax num- ber. Repeat step 7 for all the destina- tions you want registered in the Group. Press [Name]. Enter the Group name. Note If the Group name is already registered, it is shown on the display.
Page 394 FACSIMILE USER TOOLS Make sure that the machine is in Facsimile mode and the standby display is shown. Note If the standby display is not shown, press the { { { { Fax} } } } key. Press the { { { { User Tools/Counter} } } } key. Sort 1-Sided 2-Sided...
Page 395: Registering Optional Groups
Note If you press [No], the Group is not deleted and the display shown in step 6 appears again. Press the { { { { User Tools/Counter} } } } key. Registering Optional Groups An optional Fax Feature Expander is re- quired to use this function.
Page 396 FACSIMILE USER TOOLS is shown and you cannot change destinations for this Group. Make sure that the machine is in Facsimile mode and the standby display is shown. Note If the standby display is not shown, press the { { { { Fax} } } } key. Press the { { { { User Tools/Counter} } } } key.
Page 397 • Press a Quick Dial key in which a destination is regis- tered. • Press the { { { { Speed Dial} } } } key and enter a code. If you make a mistake, press the { { { { Clear/Stop} } } } key and try again. If destinations are already regis- tered, they are shown on the display.
Page 398: Deleting Optional Groups
FACSIMILE USER TOOLS - Checking the Contents of Optional Groups Print the Optional Group dial list (see P.158 “REPORTS/LISTS”). Deleting Optional Groups This function deletes all destinations registered in an Optional Group. Limitation If a registered Optional Group is being used for a standby Memory Transmission, the message destination is in use for a standby...
Page 399: Registering Speed Dials
You can press [Status] to see which Optional Groups are pro- grammed. Press [Yes]. Note If you press [No], the Optional Group is not deleted and the display shown in step 6 appears again. The registered destinations are shown. Press [Yes] to delete the Optional Group.
Page 400 FACSIMILE USER TOOLS Make sure that the machine is in Facsimile mode and the standby display is shown. Note If the standby display is not shown, press the { { { { Fax} } } } key. Press the { { { { User Tools/Counter} } } } key. Sort 1-Sided 2-Sided...
Page 401: Deleting Speed Dials
Note If you wish to omit the destina- tion name, go to step 11. Enter the destination name. Note If a destination name is already registered in the Speed Dial, the name is shown on the display. If you wish to change the destina- tion name, press the { { { { Clear/ Stop} } } } key and enter another name.
Page 402 FACSIMILE USER TOOLS Limitation If a registered Speed Dial is being used for a standby Memory Trans- mission, the message “ tination standby transmission Please modify/delete transmission. you cannot change the destination for this Speed Dial. Make sure that the machine is in Facsimile mode and the standby display is shown.
Page 403: Storing Keystroke Programs
Press [Yes]. The Speed Dial is deleted. Note If you press [No], the Speed Dial is not deleted and the display shown in 6 appears again. Press the { { { { User Tools/Counter} } } } key. Storing Keystroke Programs If you regularly send messages to a particular destination or transmit us- ing the same features, you can save a...
Page 404 FACSIMILE USER TOOLS Enter the number of the “Fax”. The Facsimile User Tool main menu appears. Reference For how to use the System User Tools, refer to the System Set- tings manual. Enter the function number for “Register/Delete” using the num- ber keys.
Page 405 gram, press the { { { { Clear Modes/En- ergy Saver} } } } key and program function again. Press [OK]. Press [Name]. Note You cannot omit a program name. Be sure to register it. Enter the program name. Note If a program name is already registered in the Quick Dial key, the name is shown on the dis-...
Page 406: Deleting A Keystroke Program
FACSIMILE USER TOOLS Press the Quick Dial key pro- grammed with the Keystroke Pro- gram. In this example, the fax number and program name “Send Later” are shown on the display. Press the [OK] key then the { { { { Start} } } } key.
Page 407: Registering Auto Documents
The contents of the program are shown on the display. Note If you make a mistake, press [No] and the correct key. You can press [Status] to see the Keystroke Programs currently programmed. Press [Yes]. Note If you press [No], the program is not deleted and the display shown in step 6 appears again.
Page 408 FACSIMILE USER TOOLS Make sure that the machine is in Facsimile mode and the standby display is shown. Note If the standby display is not shown, press the { { { { Fax} } } } key. Press the { { { { User Tools/Counter} } } } key. Sort 1-Sided 2-Sided...
Page 409: Deleting An Auto Document
Stop} } } } key and enter another name. Reference P.213 “Entering Text” Press [OK]. Note If you are storing a standard size document, go to step 12. Press [Size]. Select a size using the < keys and press [OK]. The document name and original size are shown on the display.
Page 410: Registering Irregular Area
FACSIMILE USER TOOLS Enter the number of the “Fax”. The Facsimile User Tool main menu appears. Reference For how to use the System User Tools, refer to the System Set- tings manual. Enter the function number for “Register/Delete” using the num- ber keys.
Page 411 Important When registering or changing an original size, we recommend that you make a memo of the new size. Limitation For the vertical length (width), se- lect “Auto,” “A4 (210 mm),” “B4 (257 mm),” “A3 (297 mm),” “8 inch,” or “11 inch.” For the horizontal length, specify from 128 to 432 mm or from 5.5 to 17 inches.
Page 412: Deleting An Irregular Area
FACSIMILE USER TOOLS Select a size you want to register using the < < or > < < [OK]. The specified size is shown on the display. Note When you select “[Auto]”, “---” is shown on the display. Press [Horiz.]. Enter a length using the number keys and press [OK].
Page 413 Press the { { { { User Tools/Counter} } } } key. Sort 1-Sided 2-Sided Book 2-Sided Staple Stack 2-Sided 2-Sided User Tools / Counter Enhanced Auto Reduce/ Enter the number of the “Fax”. The Facsimile User Tool main menu appears. Reference For how to use the System User Tools, refer to the System Set-...
Page 414: Reports/Lists
FACSIMILE USER TOOLS REPORTS/LISTS This function allows you to print the following reports and lists manually. Select a report or list as needed. • TCR (Transaction Confirmation Report) P.116 “PRINTING THE TCR” • Quick Dial list List” • Group Dial list Dial list”...
Page 415: Initial Setup Tx
INITIAL SETUP TX When you turn on the machine or re- turn to Copy mode, the machine re- turns to the home settings. You can change these home settings so that the machine starts with your most fre- quently used features selected. This procedure can be used to change the home settings for the transmis- sion...
Page 416 FACSIMILE USER TOOLS Transmission Mode Example Resolution Example Note If you want to change other set- tings, repeat steps 5 and 6. Press the { { { { User Tools/Counter} } } } key. ND1X03E0 ND1X03E0...
Page 417: Initial Setup Rx
INITIAL SETUP RX The Initial Setup Reception function allows you to turn the following re- ception functions on or off. • Reception Mode P.59 “SELECT- ING THE RECEPTION MODE” • Checkered Mark P.64 “Checkered Mark” • Center Mark P.64 “Center Mark” •...
Page 418: To Set The Bypass Paper Size
FACSIMILE USER TOOLS Reception Mode Example Checkered Mark Example Note If you wish to change other functions, repeat steps 5 and 6. Select on or off for Checkered Mark, Center Mark, Print RX Time, 2-Sided Printing, Autho- rized RX, Special RX Nos., and Reverse Printing.
Page 419 INITIAL SETUP RX Press Horiz.. ND1X02E7...
Page 420: Assigning User Function Keys
FACSIMILE USER TOOLS ASSIGNING USER FUNCTION KEYS You can program each of the User Function keys ({ { { { F1} } } } –{ { { { F5} } } } ) with a function that you use frequently. When you wish to use that function, instead of having to search through several menus to find it, just press the...
Page 421: Using A User Function
You can press [Status] to see how the User Function keys are currently programmed. If you have the optional ISDN unit installed, you can not re-as- sign User Function key { { { { F4} } } } . If you have the optional stamp unit installed, you can not re-as- sign User Function key { { { { F5} } } } .
Page 422: Personal Codes
FACSIMILE USER TOOLS KEY OPERATOR SETTINGS Personal Codes This function allows you to keep track of machine usage. When Per- sonal Codes are programmed and Personal Code Access is turned on us- ers have to enter their Personal Code before they send a fax. “Printing the User Parameter List”...
Page 423 number keys and press the { { { { #} } } } (Enter) key within 3 seconds. Note If “Key Op. Settings” is not shown, press [ Prev.] or [ Next]. Enter the function number for “Personal Code” using the num- ber keys.
Page 424 FACSIMILE USER TOOLS Press [OK] to register the code and name. Note If you press [Cancel], the entered Personal Code is canceled and the display shown in step 7 ap- pears again. Press [Exit]. The display shown in step 7 ap- pears again.
Page 425 Enter the function number for "Delete Pers. Code" using the number keys. Enter the Personal Code you want to delete using the number keys. Note If you make a mistake, press the { { { { Clear/Stop} } } } key and enter the correct code.
Page 426 FACSIMILE USER TOOLS Press the { { { { User Tools/Counter} } } } key. Sort 1-Sided 2-Sided Book 2-Sided Staple Stack 2-Sided 2-Sided Enhanced Auto Reduce/ Enter the number of the “Fax”. The Facsimile User Tool main menu appears. Reference For how to use the System User Tools, refer to the System Set-...
Page 427: Ecm
Note If the standby display is not shown, press the { { { { Fax} } } } key. Press the { { { { User Tools/Counter} } } } key. Sort 1-Sided 2-Sided Book 2-Sided Staple Stack 2-Sided 2-Sided User Tools / Counter Enhanced Auto Reduce/...
Page 428: Memory Lock
FACSIMILE USER TOOLS Note If the standby display is not shown, press the { { { { Fax} } } } key. Press the { { { { User Tools/Counter} } } } key. Sort 1-Sided 2-Sided Book 2-Sided Staple Stack 2-Sided 2-Sided...
Page 429: Multistep Transfer
Make sure that the machine is in Facsimile mode and the standby display is shown. Note If the standby display is not shown, press the { { { { Fax} } } } key. Press the { { { { User Tools/Counter} } } } key. Sort 1-Sided 2-Sided...
Page 430 FACSIMILE USER TOOLS when your machine receives a Trans- fer Request, it will pass the message to the Transfer Station(s) you specify. Make sure that the machine is in Facsimile mode and the standby display is shown. Note If the standby display is not shown, press the { { { { Fax} } } } key.
Page 431: Forwarding
Using this feature, you can select messages from Specified Senders to be printed on your machine and then sent on to another fax machine. KEY OPERATOR SETTINGS This is useful if, for example, you are visiting another office and would like a copy of your messages sent to that office so you can read them.
Page 432 P.161 “INITIAL SETUP RX” You can specify whether or not to send received messages on to an- other fax machine automatically. See “Changing User Parameters” P.203 “Changing the User Param- eters”. This feature is called “For- warding”. The default setting is “Off”.
Page 433 Enter the function number for “Reg. Receiver” using the num- ber keys. Choose a receiver (Forwarding Station) to program be entering the its code number. Note If you make a mistake, press [Cancel] and enter a correct number. Enter the Forwarding Station's fax number using the number keys and select the communica- tion type, then press [OK].
Page 434 FACSIMILE USER TOOLS Reference For how to use the System User Tools, refer to the System Set- tings manual. Enter the function number for “Key Op. Settings” using the number keys and press the { { { { #} } } } (Enter) key within 3 seconds.
Page 435 Press the { { { { User Tools/Counter} } } } key. Sort 1-Sided 2-Sided Book 2-Sided Staple Stack 2-Sided 2-Sided User Tools / Counter Enhanced Auto Reduce/ Enter the number of the Fax mode. The Facsimile User Tool main menu appears.
Page 436 FACSIMILE USER TOOLS Press [Receiver]. Choose the Forwarding Station you want to assign this Specific Sender to: enter its code and press [OK]. Press [OK]. Note If you press [Cancel], the sender is not registered and the display shown in 7 appears again. Press [Exit].
Page 437 Reference For how to use the System User Tools, refer to the System Set- tings manual. Enter the function number for “Key Op. Settings” using the number keys and press the { { { { #} } } } (Enter) key within 3 seconds. Note If “Key Op.
Page 438: Special Senders To Treat Differently (Special Rx Nos.)
FACSIMILE USER TOOLS Make sure that the machine is in Facsimile mode and the standby display is shown. Note If the standby display is not shown, press the { { { { Fax} } } } key. Press the { { { { User Tools/Counter} } } } key. Sort 1-Sided 2-Sided...
Page 439 Note If you receive a fax with a paper size different from that set in the paper cassette, the printout will be split across several pages or reduced to fit on the paper. If you choose the optional By- pass Feed Tray, make sure the size you programmed for this tray matches the paper size in this tray.
Page 440 FACSIMILE USER TOOLS Note If the standby display is not shown, press the { { { { Fax} } } } key. Press the { { { { User Tools/Counter} } } } key. Sort 1-Sided 2-Sided Book 2-Sided Staple Stack 2-Sided 2-Sided...
Page 441 Reference P.213 “Entering Text” Select whether or not to register the sender as a wild card. “Wild Cards”. Press [RX Mode]. Select any features for this Specif- ic Sender. You can scroll through them by pressing [ Prev.] or [ N- ext].
Page 442 FACSIMILE USER TOOLS Press [OK]. Press [Exit]. Press [PrevMenu] 3 times. Press the { { { { User Tools/Counter} } } } key. Deleting a Specific Sender Make sure that the machine is in Facsimile mode and the standby display is shown. Note If the standby display is not shown, press the { { { { Fax} } } } key.
Page 443 with the number keys. The regis- tered RTI or CSI is flash up. Note If you make a mistake, press the { { { { Clear/Stop} } } } key and enter a cor- rect value. Press [Yes]. Note If you press [No], the sender is not deleted and the display shown in 5 appears again.
Page 444: Authorized Reception
FACSIMILE USER TOOLS number keys and press the { { { { #} } } } (Enter) key within 3 seconds. Note If “Key Op. Settings” is not shown, press [ Prev.] or [ Next]. Enter the function number for “Special RX Nos.”.
Page 445 Programming Specified Senders Make sure that the machine is in Facsimile mode and the standby display is shown. Note If the standby display is not shown, press the { { { { Fax} } } } key. Press the { { { { User Tools/Counter} } } } key. Sort 1-Sided 2-Sided...
Page 446 FACSIMILE USER TOOLS Enter an RTI or CSI of a sender and press [OK]. Reference P.213 “Entering Text” Select whether or not to register the sender on a P.213 “Wild Cards”. Press [OK]. Press [Exit]. Press [PrevMenu] 3 times. Press the { { { { User Tools/Counter} } } } key. Deleting a Specific Sender (Authorized Reception) Make sure that the machine is in...
Page 447 Note If “Key Op. Settings” is not shown, press [ Prev.] or [ Next]. Enter the function number for “Authorized RX” using the num- ber keys. Enter the function number for “Delete Sender” using the num- ber keys. Choose the sender to delete by en- tering its code.
Page 448: Monitor Volume
FACSIMILE USER TOOLS Enter the number of the “Fax”. The Facsimile User Tool main menu appears. Reference For how to use the System User Tools, refer to the System Set- tings manual. Enter the function number for “Key Op. Settings” using the number keys and press the { { { { #} } } } (Enter) key within 3 seconds.
Page 449: Rti/Tti
Enter the number of the “Fax”. The Facsimile User Tool main menu appears. Reference For how to use the System User Tools, refer to the System Set- tings manual. Enter the function number for “Key Op. Settings” using the number keys and press the { { { { #} } } } (Enter) key within 3 seconds.
Page 450 FACSIMILE USER TOOLS Limitation The RTI does not work unless the other party has the same make ma- chine with the RTI feature. You can program up to 20 charac- ters in a RTI and 32 in a TTI. You can program letter, symbols, number, and spaces in an RTI and TTI.
Page 451: Registering The Economy Transmission Time
Press [TTI]. Enter a TTI and press [OK]. Reference P.213 “Entering Text” Press [OK] to confirm. Note If you press [Cancel], the entered characters are canceled and the display shown in 3 appears again. Press [PrevMenu]. Press the { { { { User Tools/Counter} } } } key. Registering The Economy Transmission Time Economy Transmission allow you to...
Page 452: Id Code
FACSIMILE USER TOOLS number keys and press the { { { { #} } } } (Enter) key within 3 seconds. Note If “Key Op. Settings” is not shown, press [ Prev.] or [ Next]. Enter the function number for “Economy TX”...
Page 453 Note If the standby display is not shown, press the { { { { Fax} } } } key. Press the { { { { User Tools/Counter} } } } key. Sort 1-Sided 2-Sided Book 2-Sided Staple Stack 2-Sided 2-Sided User Tools / Counter Enhanced Auto Reduce/...
Page 454: G3 Analog Line
FACSIMILE USER TOOLS G3 Analog Line This function must be set up before you connect the machine to a G3 ana- log line. You can register the following items with a G3 analog Line: • PSTN Line Type (Dial Pulse/Tone) •...
Page 455: G3 Digital Line
Enter the function number for “PSTN Line Type” using the number keys. Select the desired line type and press [OK]. Enter the function number for “CSI” using the number keys. Enter CSI and press [OK]. In some countries, you can not use this function.
Page 456: G4 Digital Line
FACSIMILE USER TOOLS Note If the standby display is not shown, press the { { { { Fax} } } } key. Press the { { { { User Tools/Counter} } } } key. Sort 1-Sided 2-Sided Book 2-Sided Staple Stack 2-Sided 2-Sided...
Page 457 • Own Digital Number (up to 29 digit) Note Optional ISDN unit is required. You can use a G4 TID if you use the ISDN. The G4 TID is information to be printed on a destination ma- chine when you send a fax using G4 down the ISDN.
Page 458 FACSIMILE USER TOOLS Enter your Country Code using the number keys and press [OK]. Enter the number for “Own Digi- tal Number” using the number keys. Enter your fax number and press [OK]. Enter the number for “Terminal Name.” Enter your terminal name and press [OK].
Page 459: Changing The User Parameters
Changing the User Parameters The User Parameters allow you to customize various settings to match your needs. To change the function settings, set the user parameter switches. Preparation Access to some User Parameter Settings requires installation of optional equipment or that other settings be made beforehand. - Switches and Bits User Parameters are divided into Switches and each switch is divided into eight bits.
Page 460 FACSIMILE USER TOOLS Switch Item Label Insertion home posi- tion ID Transmission home posi- tion Auto Reduction home posi- tion Original type home position 00: Text, 01: Photo/Text, 10: Photo TTI Print home position Return the machine to the initial settings after each communication Forwarding Mark Center Mark...
Page 461 Switch Item Printing a Confidential File Report automatically Containing an image in a Transmission Result Report (Memory Transmission), Memory Storage Report, Communication Failure Re- port, or Transfer Result Receiving in Service Call (SC) Condition Receiving when the machine can not print. 00: Enabled unconditionally, 01: Enabled for RTI/CSI is re- ceived, 10: Enabled for Polling ID match, 11: Disabled Personal Code Access...
Page 462 FACSIMILE USER TOOLS Switch 2,1,0 How to Specify a User Parameter • It is recommended that you print the User Parameter list and keep it when you register or change a user parameter. P.207 “Printing the User Parameter List” • Do not change any bit switches other than those shown on the pre- vious pages.
Page 463 Enter the function number for “Key Op. Settings” using the number keys and press the { { { { #} } } } (Enter) key within 3 seconds. Note If “Key Op. Settings” is not shown, press [ Prev.] or [ Next]. Enter the function number for “User Parameters”...
Page 464: Date/Time
FACSIMILE USER TOOLS number keys and press the { { { { #} } } } (Enter) key within 3 seconds. Note If “Key Op. Settings” is not shown, press [ Prev.] or [ Next]. Enter the function “Prt.U.Parame- ters” using the number keys. Press the { { { { Start} } } } key to print the list.
Page 465: Summer Time
Enter the function number for “ Date/Time” using the number keys. Select an item you want to change using the < < < and > < > keys, enter > > the month using [ Prev.] or [ Next] and enter the correct date or time using the number keys.
Page 466: Auto Reset
FACSIMILE USER TOOLS Enter the function number for “Key Op. Settings” using the number keys and press the { { { { #} } } } (Enter) within 3 seconds. Note If “Key Op. Settings” is not shown, press [ Prev.] or [ Next]. Enter the function number for “Counters”...
Page 467: Paper Feed Selection
Note If “Key Op. Settings” is not shown, press [ Prev.] or [ Next]. Enter the function number for “Auto Reset” using the number keys. The totals are displayed. Select the interval with the < > > keys. Then press [OK] key. >...
Page 468 FACSIMILE USER TOOLS This page is intentionally blank.
Page 469: Entering Text
ENTERING AND MODIFYING TEXT This section describes how to enter characters. When you enter a charac- ter, it is shown at the position of the cursor. If there is a character at the cursor position, the entered character is shown before the character. Available Characters •...
Page 470: How To Enter Text
ENTERING TEXT Not using a wild card Destination to be registered (RTI) NEW YORK BRANCH HONG KONG BRANCH SYDNEY BRANCH Using a wild card Destination to be registered (RTI) BRANCH Limitation You can register up to 30 wild cards. Note Compare identifications by ne- glecting spaces.
Page 471 Select the desired symbol by pressing [ Prev.] and [ Next]. Enter the number for the symbols using the number keys. The symbols is entered and the cursor moves. Note If you wish to you enter another symbol, repeat steps 2 and 3. Entering numbers Press a number keys.
Page 472 ENTERING TEXT This page is intentionally blank.
Page 473: Maintaining Your Machine
9. Maintaining Your Machine CONNECTING THE MACHINE TO A TELEPHONE LINE AND TELEPHONE Connecting The Telephone Line To connect the machine to a telephone line, use a snap-in modular type connec- tor. Important Make sure the type of modular connector. Where to connect the machine When using a modular type connector External...
Page 474: Connecting The Machine To The Isdn
MAINTAINING YOUR MACHINE Connecting The Machine To The ISDN Connect the machine to the ISDN if you have the optional ISDN unit. Use a mod- ular type connector for the ISDN. Important When you connect the machine to the ISDN, contact your service representa- tive.
Page 475: Selecting The Line Type
CONNECTING THE MACHINE TO A TELEPHONE LINE AND TELEPHONE Adjusting the handset bell volume Ringer ND1X00E1 Adjust the handset ringer volume using the volume switch. Selecting The Line Type Select the line type to which the machine is connected. There are two types: tone and pulse dial.
Page 476: Replacing The Stamp Cartridge
MAINTAINING YOUR MACHINE REPLACING THE STAMP CARTRIDGE Stamp option is option. When the stamp is getting to become lighter, replace the cartridge. Note Use the cartridge specified for this machine. Lift the document feeder and press the tab to open the stamp cover. Limitation Do not pull the stamp cover strongly because cords are attached.
Page 477: Stamp Cover Layout
Set a new cartridge. New Cartridge Replace the stamp cover until it clicks. Close the document feeder. Note Hold down the center part of the cover to make sure that it is closed com- pletely. Stamp Cover Layout Tabs REPLACING THE STAMP CARTRIDGE NDID06E2 NDID05E1 Stamp...
Page 478 MAINTAINING YOUR MACHINE This page is intentionally blank.
Page 479: Optional Equipment
OPTIONAL EQUIPMENT Fax Feature Expander and Hard Disk A Fax Feature Expander and a 130-Mbytes hard disk can be added. By installing them, you can increase the memory capacity and use the following features. With the Fax Feature Expander, features of Multicopy RX, 2-Sided Printing, Confidential reception, Memory Lock, Multi-Step Transfer, Forwarding, Memo- ry Lock ID, Confidential ID are available.
Page 480: Dpi High Resolution Option (Fax 400Dpi Option Type 450)
APPENDIX Function Specific Sender 400 dpi High Resolution Option (FAX 400dpi Option Type 450) This allows you to send and receive the fax messages at high resolution. JBIG compression is also available with this option. ISDN Unit (ISDN Option Type 450) This allows you to send and receive messages using the ISDN (Integrated Ser- vice Digital Network).
Page 481: Specifications
SPECIFICATIONS Standard G3, G4 (option) Resolution 15.4/mm•400 quired) 200 100 dpi (Standard), 200 200 dpi (Detail), 400 400 dpi (Super Fine: 400dpi Option Required) Transmission Time G3: 3 seconds at 28,800bps, Standard resolution G4: 3 seconds, Detail resolution Data Compression MH, MR, MMR, SSC, JBIG (400dpi Option Required) Maximum Original Size Standard size: A3/DLT Irregular size: 304...
Page 482: Function List
APPENDIX FUNCTION LIST Advanced Transmission Features Feature name Send Later Confidential Transmission Sends a confidential mes- Personal Code TX Auto Document 2-Sided Transmission Book Fax Irregular Scan Area Description Reference Sets the machine to auto- P.74 “SEND LATER” matically start transmis- sion or polling reception at an appointed time.
Page 483 Feature name Description Transmission Deadline You specify the deadline for the transmission and, when it cannot be sent be- cause the line to the desti- nation is busy, the machine redials any number of times until the specified time is reached. Polling Transmission Upon request from a desti- nation, the machine sends...
Page 484: Communication Information
APPENDIX Communication Information Feature name Checking and Canceling the Transmission Files Printing the TX File List Displaying the Transmis- sion Result Displaying the Reception Result Printing a Confidential Document Printing the Memory Lock Printing the TCR Displaying the Memory Status Description Reference This feature cancels, con-...
Page 485: User Tools
User Tools Feature name Register/Delete Quick Dial When you register a desti- Register/Delete Group Dial Register/Delete Opt. Group Dial Register/Delete Speed Dial When you register a desti- Store/Delete Keystroke Program Register/Delete Auto Doc- ument Register/Delete Irregular Area Description Reference P.129 “Registering Quick Di- nation in a Quick Dial, you als”...
Page 486 APPENDIX Feature name REPORTS/LISTS INITIAL SETUP TX INITIAL SET UP RX Assigning User Function Keys Description Reference This feature allows you to P.158 “REPORTS/LISTS” print various reports and lists manually. You can print the following reports and lists: • TCR (Transaction Con- firmation Report) •...
Page 487 Feature name Description Key Operator Settings / Registers personal code for Personal Code each person. When every user enters a personal codes in sending messages, you can check the usage status for each person. If a part of transmission fails due to a telephone line fault, this feature resends the failed part automatical- Memory Lock...
Page 488 APPENDIX Feature name RTI/TTI Economy Transmission ID Code G3 Analog Line G3 Digital Line G4 Digital Line Changing User Parameters Allows you to change the Printing User Parameter List Date/Time Description Reference Registers information (RTI) P.193 “RTI/TTI” to be shown on the display and printed in a report by a receiver's or sender's ma- chine.
Page 489 Feature name Description Counters Check the transmission, re- ception, and totals on the display. Auto Reset Set the interval returning to the standby mode. FUNCTION LIST Reference P.209 “Counters” P.210 “Auto Reset”...
Page 490: Index
INDEX 180 Degree Rotation Printing , 66 2-Sided Printing , 56 , 65 , 185 , 161 2-Sided Transmission , 14 , 15 , 28 , 82 , 226 , Acceptable types of Originals , 14 Analog Line Connector , 3 Authorized Reception , 188 , 231 Authorized Reception List , 158 , 191 Authorized RX , 161...
Page 491 Free Polling Transmission , 90 , 91 Function List , 226 Function Map , iv G3 , 41 G3 Analog Line , 198 , 232 G3 Digital Line , 199 , 232 G3/G4 Mode Selection , 164 G4 , 41 G4 Digital Line , 200 Group Dial , 229 Group Dial List , 137 , 158...
Page 492 Personal Code List , 170 Personal Code Transmission , 78 Personal Code TX , 226 Photo , 38 Photo/Text , 38 Polling ID , 196 Polling Reception , 94 , 227 Polling Reserve Report , 95 Polling Result Report , 95 Polling Transmission , 90 , 227 Polling Transmission Clear Report , 92 Print Completion Beep , 64...
Page 493 Tray Select , 185 Troubleshooting , 119 TSI Print , 69 TTI Print , 99 , 227 Two In One , 67 , 56 User Function Keys , 4 , 164 , 230 User Functions , 127 User Parameter List , 203 , 232 User Parameters , 203 , 232 User Tools , 5 , 127 , 229 When the Confidential Reception Indica-...
Page 494 Printed in Japan UE USA A6938607...

This manual is also suitable for:

Aficio 350 Aficio 450

Ricoh Aficio 340 System Settings

Table of Contents

1 Modes

2 User Tools (System Settings)

Table of Contents

Machine Types

Guide to Components

Options

Function List Based on Options

Operation Panel

Panel Display

Basics

Starting the Machine

Changing Modes

Originals

Copy Paper

Toner

Copying

Basic Procedure

Setting Originals

Basic Functions

Sort/Stack/Staple

Copying from the Bypass Tray

Program-Storing Your Copy Settings in Memory

Other Functions

Preset Reduce/Enlarge-Reducing and Enlarging Using Preset Ratios

Zoom-Reducing and Enlarging in 1 % Steps

Directional Size Magnification (Inch)-Stretching and Squeezing the Image into the Copy Area

Directional Magnification (%)-Stretching and Squeezing the Image in 1 % Steps

Margin Adjustment-Adjusting the Margin

Erase Center/Border-Erasing the Center and the Border

Combine-Combining Originals into One Copy

Series Copies-Making One-Sided Copies from Various Originals

Duplex-Making Two-Sided Copies

Cover/Paper Designate-Adding or Inserting Sheets

Ohp Slip Sheet-Copying or Inserting Slip Sheet

Positive/Negative-Copying in Complementaly Colors

Image Repeat-Repeating an Image

Archive File-Storing the Images of Your Originals into Memory

Combination Chart

If Your Machine Does Not Operate as You Want

What to Do if Something Goes Wrong

If You Cannot Make Clear Copies

If You Cannot Make Copies as You Want

B Loading Paper

D Adding Toner

Clearing Misfeeds

Changing the Paper Size

Adding Staples

Removing Jammed Staples

Removing Punch Waste

User Tools (Copy Features)

Accessing the User Tools (Copy Features)

User Tools Menu (Copy Features)

Settings You Can Change with the User Tools

Remarks

Do's and Don'ts

Where to Put Your Machine

Maintaining Your Machine

Mainframe

Specification

Document Feeder (Option)

Paper Tray Unit (Option)

Internal Tray 2 (1 bin Tray) (Option)

1000-Sheet Finisher (Option)

3000-Sheet Finisher (Option)

Punch Kit (Option)

Large Capacity Tray (Lct) (Option)

Duplex Unit (Option)

Bypass Tray (Option)

Mb Copier Memory Unit (Electric Sort Kit) (Option)

Copier Hard Disk (Image Enhance Kit)

Index

Table of Contents

Getting Started

Guide to Components

Operation Panel

Starting the Machine

Switching between Copy Mode and Fax Mode

Reading the Display