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1 Telephone Functions
Help 3 · Telephone Functions
Press i and 3 to print an overview of the tele-
phone book functions.
EN
Connecting Additional Telephones
For information on how to connect additional telephones and
which functions are available to you, please refer the chapter on
Telephone Connections and Additional Devices, Page 21.
Making Telephone Calls on the
Machine
Dial the desired telephone number. There are multiple
ways to do this. Then lift up the handset.
Direct Dialling
You can also lift up the receiver first, then dial a
number. The dialling process begins immediately.
Manual dialling: Dial the desired telephone number
with the number pad.
Telephone book:
1 Press ma
You can also load telephone book entries by
pressing OK, 11 and OK.
2 Select an entry using [. Enter the starting letters with
the numeric keypad to quickly navigate through the tel-
ephone book.
You can save an entry multiple times with the
same name but in a different category. In the tel-
ephone book, the first letter of the category ap-
pears after the entry.
Short dial: Press Ý. Select the desired entry using [
or with the numeric keys.
Recalling Short Dial Number
You can also load short dial entries by holding the re-
spective number button pressed (for at least two sec-
onds).
Redial list: Press @. Use [ to select an entry from the
list of the dialled numbers.
Outgoing Calls
You can also load the redial list by pressing OK,
22 and OK.
Caller list: Press and hold @ (at least two seconds). Use
the [ to select an entry from the list of callers.
Calls Received
You can also load the caller list by pressing OK,
21 and OK.
CLIP Prerequisite
For this function to work, the caller line identification
(CLIP) must be activated for your telephone connection
(country and network dependent). The number and name
will not be shown if the caller suppresses his number.
Getting outside line
PABX Systems
Private branch exchanges (PABX) are typical in many of-
fices and some households. You must dial an outside line
access code in order to get a connection to the public tele-
phone network (PSTN) from a PABX.
Enter the outside line access code with which you reach the
public telephone network before you enter the desired
number or select a stored entry. The outside line access
code is usually 0.
10
Outside Line Access Code Error
In rare cases, the outside line access code may be a dif-
ferent number or a two-digit number. For older tele-
phone systems, the outside line access code can be R
(= Flash). Press R to enter this outside line access code.
If the connexion to the public telephone network is
not possible, contact your telephone system supplier.
Setting up an extension
If you operate your device permanently at an exten-
sion, store the outside line access code with the 96
function (see page 21).
Chain Dialling
You can combine and edit manually entered digits and
saved entries, before the dialling process starts. If you have
saved, for example, the telephone number prefix of an inex-
pensive telephone service provider (call-by-call) as a tele-
phone book entry, select this entry and manually enter the
subsequent telephone number or select another saved entry.
Insert dialling pause
It may be necessary to insert a dial pause in telephone
number, for example, for a direct-inward dialling number, a
sub-address or in a long distance number. Hold R pressed
(for at least two seconds). – appears on the display. The sec-
ond part of the number is dialled only after a short pause.
Telephone Book of the Machine
Telephone Book
In the telephone book of your device, you can save entries
with multiple numbers and collect multiple entries into
groups. You can assign various ring tones to the entries.
Follow the specifications in the technical data.
Cursor navigation 1
You can move the cursor using [. Use C to delete
individual characters. Press STOP to close the menu
and return to the starting mode.
Saving entry
1 Hold ma pressed (for at least two seconds).
You can also call the function by pressing OK,
12 and OK.
2 Enter the name. You can enter characters using the numer-
ic keys (see button labels). Enter special characters using
0. Press the respective button several times until the de-
sired character or special character appears on the display.
3 Confirm with OK.
4 Using [, select the category for which you would like
to enter a number: CATEGORY: HOME , CATEGO-
RY: WORK , CATEGORY: MOBILE or CATEGO-
RY: FAX .
5 Confirm with OK.
6 Enter the telephone number.
7 Confirm with OK.
8 You can assign a ring tone to the number. Use the
number buttons 0 to 9 to select a ring tone. Using
[, set the volume.
9 Confirm with OK. The entry is saved.
Philips PPF 631 · 632
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