Ricoh Aficio MP 2353 Operating Instructions Manual
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Ricoh Aficio MP 2353 Operating Instructions Manual

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Operating Instructions

Copy and Document Server Reference
For safe and correct use, be sure to read the Safety Information in "About This Machine" before using the machine.

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Summary of Contents for Ricoh Aficio MP 2353

  • Page 1: Operating Instructions

    Operating Instructions Copy and Document Server Reference For safe and correct use, be sure to read the Safety Information in "About This Machine" before using the machine.

  • Page 3: Table Of Contents

    TABLE OF CONTENTS Manuals for This Machine..........................6 Notice..................................8 Important.................................8 How to Read This Manual..........................9 Symbols................................9 Names of Major Items...........................9 Notes................................9 Laws and Regulations............................11 Legal Prohibition............................11 Model-Specific Information..........................12 Functions Requiring Optional Configurations....................13 Display Panel..............................14 Simplified Display............................15 1. Placing Originals Originals................................17 Sizes and Weights of Recommended Originals..................17 Sizes Detectable with Auto Paper Select....................18 Missing Image Area............................21 Placing Originals..............................22...
  • Page 4 Copying onto Custom Size Paper from Tray 1..................38 Copying onto Special Paper from Tray 1....................39 Copying onto Envelopes from Tray 1......................40 Copying from the Bypass Tray........................44 Copying onto Regular Size Paper from the Bypass Tray.................46 Copying onto Custom Size Paper from the Bypass Tray................47 Copying onto Special Paper from the Bypass Tray..................50 Copying onto Envelopes from the Bypass Tray..................51 Reducing or Enlarging Originals........................55...
  • Page 5 Recalling a Stored Program........................100 Deleting a Stored Program........................100 Changing the Default Functions of the Copy's Initial Display..............102 3. Advanced Copying Adjusting Copy Image Density........................105 Auto Image Density...........................105 Manual Image Density..........................105 Combined Auto and Manual Image Density..................106 Image Adjustment............................107 Sharp / Soft...............................108 Contrast..............................108 Background Density..........................108 Selecting the Original Type..........................110...
  • Page 6 Centring..............................154 Positive / Negative...........................156 Series Copies.............................157 Booklet/Magazine...........................159 Covers................................164 Designate..............................166 Chapters..............................168 Slip Sheet..............................170 4. Document Server Relationship between Document Server and Other Functions..............173 Document Server Display..........................174 Simplified Display............................175 Preview Display............................176 Using the Document Server...........................178 Storing Data...............................178 Changing the User Name of a Stored Document...................182 Changing the File Name of a Stored Document..................183 Changing the Password of a Stored Document..................184 Checking the Details of a Stored Document...................184...
  • Page 7 Stamp................................212 Background Numbering...........................212 Preset Stamp..............................212 User Stamp..............................214 Date Stamp..............................215 Page Numbering............................216 Input / Output..............................219 Administrator Tools............................222 6. Appendix Function Compatibility...........................223 Trademarks..............................225 INDEX ................................227...

  • Page 8: Manuals For This Machine

    Manuals for This Machine Read this manual carefully before you use this machine. Refer to the manuals that are relevant to what you want to do with the machine. • Media differ according to manual. • The printed and electronic versions of a manual have the same contents. ®...
  • Page 9 Security Reference This manual is for administrators of the machine. It explains security functions that you can use to prevent unauthorized use of the machine, data tampering, or information leakage. For enhanced security, we recommend that you first make the following settings: •...

  • Page 10: Notice

    Notice Important In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine. For good output quality, the manufacturer recommends that you use genuine toner from the manufacturer.

  • Page 11: How To Read This Manual

    How to Read This Manual • For proper use of this product, be sure to read About This Machine first. Symbols This manual uses the following symbols: Indicates points to pay attention to when using the machine, and explanations of likely causes of paper misfeeds, damage to originals, or loss of data.
  • Page 12 Some illustrations in this manual might be slightly different from the machine. Certain options might not be available in some countries. For details, please contact your local dealer. Depending on which country you are in, certain units may be optional. For details, please contact your local dealer.

  • Page 13: Laws And Regulations

    Laws and Regulations Legal Prohibition Do not copy or print any item for which reproduction is prohibited by law. Copying or printing the following items is generally prohibited by local law: bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licenses. The preceding list is meant as a guide only and is not inclusive.

  • Page 14: Model-Specific Information

    Model-Specific Information This section explains how you can identify the region your machine belongs to. There is a label on the rear of the machine, located in the position shown below. The label contains details that identify the region your machine belongs to. Read the label. CGT021 The following information is region-specific.

  • Page 15: Functions Requiring Optional Configurations

    Functions Requiring Optional Configurations Certain functions require special machine configuration and extra options as follows: Function Option Batch SADF Mixed Sizes Shift Sort Internal shift tray, internal finisher, 500-sheet finisher, 1000-sheet finisher, or booklet finisher Stack Internal shift tray, internal finisher, 500-sheet finisher, 1000-sheet finisher, or booklet finisher Staple Internal finisher, 500-sheet finisher, 1000-sheet...

  • Page 16: Display Panel

    Display Panel The function items displayed serve as selector keys. You can select or specify an item by lightly pressing them. When you select or specify an item on the display panel, it is highlighted like . Keys appearing cannot be used. Initial copy display CHF001 1.

  • Page 17: Simplified Display

    • The illustration is an example of the panel display when the internal finisher, punch unit, and LCT are installed. • p.201 "General Features" • p.205 "Reproduction Ratio" Simplified Display This section explains how to switch to the simplified display. When you press the [Simplified Display] key, the screen changes from the initial display to the simplified display.
  • Page 18 • To return to the initial display, press the [Simplified Display] key again. • Certain keys do not appear on the simplified display.

  • Page 19: Placing Originals

    1. Placing Originals This chapter describes the types of originals you can set and how to place originals. Originals This section describes the types of originals that can be placed, paper sizes that are automatically detected, and missing image area. Sizes and Weights of Recommended Originals The following describes recommended paper sizes and non-recommended originals: Original location...

  • Page 20: Sizes Detectable With Auto Paper Select

    1. Placing Originals • Perforated or torn originals • Curled, folded, or creased originals • Pasted originals • Originals with adhesive tape, glue or paste stuck to them • Originals with any kind of coating, such as thermal fax paper, art paper, aluminum foil, carbon paper, or conductive paper •...
  • Page 21 Originals *4 If you want to make A5 size detectable, contact your service representative. *5 Default is 11 × 17. If you want to switch the detectable size from 11 × 17 to 8K, contact your service representative. *6 Default is 8 ×...
  • Page 22 1. Placing Originals Exposure glass BZH045 1260 mm 11.6 49.6 inches BZK026 • When you copy custom size originals, make sure you specify the size of the originals. If not, the image may not be copied properly. For details about custom size originals, see “Custom sizes”. •...

  • Page 23: Missing Image Area

    Originals Missing Image Area Even if you place originals in the ADF or on the exposure glass correctly, margin of a few millimeters on all four sides of the original might not be copied. BZH047 1. 2 +2.5/-1.5 mm (0.08 +0.10/-0.06 inches) 2.

  • Page 24: Placing Originals

    1. Placing Originals Placing Originals This section describes the procedure for placing originals on the exposure glass and in the ADF. Take care to place originals after any correction fluid and ink has completely dried. Not taking this precaution could cause marks on the exposure glass that will be copied onto paper. •...
  • Page 25 Placing Originals Wrong position Correct position CHF040 Press [Special Original]. Select the original orientation, and then press [OK].

  • Page 26: Left Original Beeper

    1. Placing Originals • It is recommended that you use this function together with the Auto Paper Select or Auto Reduce / Enlarge function. Left Original Beeper The beeper sounds and an error message is displayed when you leave your originals on the exposure glass after copying.

  • Page 27: Placing Originals In The Auto Document Feeder

    Placing Originals • When you place a thick book or three-dimensional original on the exposure glass and lower the ADF, the back side of the ADF rises up to accommodate the original. Keep your hands away from the hinges at the back of the ADF when you close it. CHF031 •...
  • Page 28 1. Placing Originals When the number of originals placed in the ADF exceeds the limit: See “Batch Mode”. When placing originals one by one: See “SADF Mode”. When copying originals of various sizes: See “Mixed Sizes Mode”. Adjust the document guide to the original size. Set the aligned originals face up into the ADF.

  • Page 29: Batch Mode

    Placing Originals Batch Mode When copying in Batch mode, the machine copies originals of 50 or more pages as single documents, even if those originals are divided when fed into the ADF. • Place special originals, such as translucent paper, one by one. Press [Special Original].

  • Page 30: Mixed Sizes Mode

    1. Placing Originals Press [Special Original]. Press [SADF], and then press [OK]. Place one page of an original, and then press the [Start] key. When the machine instructs you to place another original, place the next page. The second and subsequent pages will be fed automatically without pressing the [Start] key. •...
  • Page 31 Placing Originals (mainly North America) 11 × 17 , 8 × 14 , 8 × 11 , 10 × 14 , 7 × 10 , A3 , A4 Press [Special Original]. Press [Mixed Sizes], and then press [OK]. Align the rear and left edges of the originals as shown in the illustration. BZK028 1.

  • Page 32: Specifying Original Sizes

    1. Placing Originals BZH164 Specifying Original Sizes Specify the size of the originals. Regular sizes Select the size of the originals from the regular sizes. Press [Special Original]. Press [Original Size]. Press [Regular Size]. Select the size of original, and then press [OK] twice. Place the originals, and then press the [Start] key.
  • Page 33 Placing Originals Custom sizes When copying custom size originals, specify the size of the originals. • Originals that have a horizontal length of 128 1260 mm (5.1 49.6 inches) and a vertical length of 128 297 mm (5.1 11.6 inches) can be placed with this function. If the ADF is not installed, the maximum horizontal length is 432 mm (17.0 inches).
  • Page 34 1. Placing Originals...

  • Page 35: Basic Copying

    2. Basic Copying This chapter describes the basic procedure for making copies. Basic Procedure This section describes the basic procedure for making copies. • When User Code Authentication is set, enter your user code (up to eight digits) with the number keys so that the machine accepts copy jobs.

  • Page 36: Interrupt Copy

    2. Basic Copying When the copy job is finished, press the [Clear Modes] key to clear the settings. • After logging in the machine, be sure to log out of it to prevent unauthorized usage. • To stop the machine during a multi-copy run, press the [Clear/Stop] key. •...

  • Page 37: Job Preset

    Basic Procedure Remove the originals that were being copied. Place the originals you want to copy. Press the [Start] key. The machine starts making copies. When copying is complete, remove the originals and copies. Press the [Interrupt] key again. The interrupt key indicator goes off. Replace the originals that you were copying, and then press the [Start] key.
  • Page 38 2. Basic Copying Press [New Job] when "Copying..." appears. Be sure message "Ready" appears, and then make settings for the next copy job. Place the originals, and then press the [Start] key. All originals are scanned. When the preset job is complete, a job preset confirmation dialog box appears. Press [Exit].

  • Page 39: Copying From Tray 1

    Copying from Tray 1 Copying from Tray 1 Tray 1 allows you to copy onto non-standard paper. Use tray 1 to copy onto OHP transparencies, adhesive labels, translucent paper, and paper that cannot be loaded in trays 2 to 4. •...

  • Page 40: Copying Onto Custom Size Paper From Tray 1

    2. Basic Copying Press [Paper Size]. Select the paper size. Press [OK] twice. Place the originals, and then press the [Start] key. • Steps 2 to 4 are not necessary if the size displayed on the key for tray 1 and that of the paper loaded in tray 1 are the same.

  • Page 41: Copying Onto Special Paper From Tray 1

    Copying from Tray 1 Press [Paper Size]. Press [Custom Size]. Enter the horizontal size with the number keys, and then press [ ]. Enter the vertical size with the number keys, and then press [ ]. Press [OK] twice. Place the originals, and then press the [Start] key. •...

  • Page 42: Copying Onto Envelopes From Tray 1

    2. Basic Copying • We recommend that you use specified OHP transparencies. • Do not use OHP transparencies for color copying. • When copying onto OHP transparencies, remove copied sheets one by one. • The Duplex function cannot be performed on thick paper, OHP transparencies, or label paper. If [1 Sided 2 Sided] is selected, cancel the setting.
  • Page 43 Copying from Tray 1 • Specify the paper type and thickness under Paper Type: Tray 1 in User Tools in advance. For the paper type, select [Envelope]. Specify the paper thickness depending on the thickness of the envelopes. For details, see “System Settings”, Network and System Settings Reference. •...
  • Page 44 2. Basic Copying Open the right cover by lifting the catch. CHF036 Push down the envelope lever of the fusing unit on the left. CHF037 Close the right cover. CHF038 Select tray 1, and then press the [ ] key. Press [Paper Size].
  • Page 45 Copying from Tray 1 When the copy job is finished, be sure to return the envelope lever to its original position. If you copy onto plain paper without returning the lever to its original position, the copy quality might be reduced. •...

  • Page 46: Copying From The Bypass Tray

    2. Basic Copying Copying from the Bypass Tray The bypass tray allows you to copy onto non-standard paper. Use the bypass tray to copy onto OHP transparencies, adhesive labels, translucent paper, and paper that cannot be loaded in the paper trays. •...
  • Page 47 Copying from the Bypass Tray Open the bypass tray. CHF007 Insert the paper face down until you hear the beep, and then align the paper guides to the paper size. If the guides are not flush against the paper, images might be skewed or paper misfeeds might occur.

  • Page 48: Copying Onto Regular Size Paper From The Bypass Tray

    2. Basic Copying • A3 , A4 , A5 , A6 , B4 JIS , B5 JIS , B6 JIS , 12 × 18 , 11 × 17 , 11 × 15 , 11 × 14 , 10 × 15 , 10 × 14 , 8 ×...

  • Page 49: Copying Onto Custom Size Paper From The Bypass Tray

    Copying from the Bypass Tray Select the paper size. Press [OK] twice. Place the originals, and then press the [Start] key. Copying onto Custom Size Paper from the Bypass Tray Makes copies onto custom size paper from the bypass tray. •...
  • Page 50 2. Basic Copying Enter the horizontal size with the number keys, and then press [ ]. Enter the vertical size with the number keys, and then press [ ]. Press [OK] twice. Place the originals, and then press the [Start] key. •...
  • Page 51 Copying from the Bypass Tray Press [Program]. The confirmation screen appears. Press [Exit]. Press [OK] twice. • To change the value you entered, press the item you want to change, and then enter a new value. • You can specify only one custom size. Recalling the registered custom size Recalls the registered paper size.

  • Page 52: Copying Onto Special Paper From The Bypass Tray

    2. Basic Copying Copying onto Special Paper from the Bypass Tray When copying onto special paper such as OHP transparencies, thick paper such as postcards, adhesive label paper, and thin paper, select the type and size of paper. • We recommend that you use specified OHP transparencies. •...

  • Page 53: Copying Onto Envelopes From The Bypass Tray

    Copying from the Bypass Tray Copying onto Envelopes from the Bypass Tray When copying onto envelopes, specify the paper type and paper size. • Envelopes should be fed from tray 1 or the bypass tray. • Some kinds of envelopes might cause misfeeds or wrinkle. If this happens, push down the envelope lever of the fusing unit.
  • Page 54 2. Basic Copying Close the right cover. CHF038 Open the bypass tray and set the envelopes print side down with their flaps closed and pointing toward the back of the machine. Push the envelopes into the machine until you hear the beep. CHF041 Align the paper guides to the envelope size.
  • Page 55 Copying from the Bypass Tray When the copy job is finished, be sure to return the envelope lever to its original position. If you copy onto plain paper without returning the lever to its original position, the copy quality might be reduced. •...
  • Page 56 2. Basic Copying • Load only as much envelopes as can be held between the paper guides on the bypass tray. For the number of envelopes that you can set on the bypass tray, see “Recommended Paper Sizes and Types”, About This Machine. •...

  • Page 57: Reducing Or Enlarging Originals

    Reducing or Enlarging Originals Reducing or Enlarging Originals This section describes methods of reducing or enlarging images by specifying a reproduction ratio, or a paper size. In addition to the functions described in this section, advanced reduce/enlarge copy functions are also available.
  • Page 58 2. Basic Copying BZK029 1. Base point when placed on the exposure glass 2. Base point when placed in the ADF Press [Reduce / Enlarge]. Select a ratio, and then press [OK]. Place the originals, and then press the [Start] key.

  • Page 59: Zoom

    Reducing or Enlarging Originals • You can change reproduction ratios shown on the initial display under Reproduction Ratio in User Tools. For details about Reproduction Ratio, see “Reproduction Ratio”. • You can also select a preset ratio on the initial display, press the shortcut reduce/enlarge key. In the case, proceed to step 3.
  • Page 60 2. Basic Copying Press [Reduce / Enlarge]. Select a preset ratio which is close to the desired ratio. Adjust the ratio with [ ] and [ ]. Press [ ] or [ ] changes the ratio in increments of 1%. Pressing and holding down [ ] or [ ] changes it in increments of 10%.
  • Page 61 Reducing or Enlarging Originals Press [Reduce / Enlarge]. Press [Number keys]. Enter the desired ratio with the number keys, and then press [ ]. Press [OK] twice. Place the originals, and then press the [Start] key. • To change the value you entered, press [Clear], and then enter a new value.

  • Page 62: Auto Reduce / Enlarge

    2. Basic Copying Auto Reduce / Enlarge The machine automatically detects the original size and then selects an appropriate reproduction ratio based on the paper size you select. BZH027 • If you select a reproduction ratio after pressing [Auto Reduce / Enlarge], [Auto Reduce / Enlarge] is canceled and the image cannot be rotated automatically.
  • Page 63 Reducing or Enlarging Originals (mainly Europe and Asia) Original location Original size and orientation Exposure glass A3 , B4 JIS , A4 , B5 JIS , A5 , 8 × 13 A3 , B4 JIS , A4 , B5 JIS , A5 , 11 ×...

  • Page 64: Duplex Copying

    2. Basic Copying Duplex Copying This section describes how to make duplex copies. Copies two 1-sided pages or one 2-sided page onto a 2-sided page. • The paper weight that can be used with this function is 52 105 g/m (14 28 lb.
  • Page 65 Duplex Copying BZH066 Press [Dup./Combine/Series]. Make sure that [Duplex] is selected. If [Duplex] is not selected, press [Duplex].
  • Page 66 2. Basic Copying Select [1 Sided 2 Sided] or [2 Sided 2 Sided]. To change the original or copy orientation, press [Orientation]. Press [OK]. Place the originals, and then press the [Start] key. • When placing originals on the exposure glass, start with the first page to be copied. When placing originals in the ADF, set so that the first page is on the top.

  • Page 67: Originals And Copy Orientation

    Duplex Copying • By default, a binding margin is made on the back side. • p.207 "Edit" Originals and Copy Orientation You can select the orientation of originals and copies. • Top to Top BZH067 • Top to Bottom BZH068 Press [Orientation].

  • Page 68: Combined Copying

    2. Basic Copying Combined Copying This section describes how to make combined copies. • When placing originals on the exposure glass, start with the first page to be copied. When placing originals in the ADF, set the first page on top. •...
  • Page 69 Combined Copying 1 Sided 2 Pages Combine 1 Side Copies two 1-sided originals to one side of a sheet. BZH030 1 Sided 4 Pages Combine 1 Side Copies four 1-sided originals to one side of a sheet. BZH069 1 Sided 8 Pages Combine 1 Side Copies eight 1-sided originals to one side of a sheet.
  • Page 70 2. Basic Copying BZH031 2 Sided 2 Pages Combine 1 Side Copies two 2-sided originals to one side of a sheet. BZH071 2 Sided 4 Pages Combine 1 Side Copies four 2-sided originals to one side of a sheet. BZH072 Orientation of the original and image position of combine Portrait ( ) originals...
  • Page 71 Combined Copying BZH073 Landscape ( ) originals BZH074 Placing originals (originals placed in the ADF) • Originals read from left to right BZH075 • Originals read from top to bottom BZH076 Press [Dup./Combine/Series]. Press [Combine].

  • Page 72: Two-Sided Combine

    2. Basic Copying Select [1 Sided] or [2 Sided] for Original, and then press [Combine 1 Side] for Copy. Select the number of originals to combine. Press [OK]. Select the paper size. Place the originals, and then press the [Start] key. •...
  • Page 73 Combined Copying BZH077 1. Front 2. Back 1 Sided 16 Pages Combine 2 Sides Copies 16 1-sided originals to one sheet with eight pages per side. BZH078 1. Front 2. Back 2 Sided 2 Pages Combine 2 Sides Copies two 2-sided originals to one sheet with two pages per side. BZH033...
  • Page 74 2. Basic Copying 2 Sided 4 Pages Combine 2 Sides Copies four 2-sided originals to one sheet with four pages per side. BZH079 1. Front 2. Back 2 Sided 8 Pages Combine 2 Sides Copies eight 2-sided originals to one sheet with eight pages per side. BZH080 1.
  • Page 75 Combined Copying Press [Combine]. Select [1 Sided] or [2 Sided] for Original, and then press [Combine 2 Sides] for Copy. Press [Orientation]. Select orientation ([Top to Top]/[Top to Bottom]), and then press [OK]. Select the number of originals to combine. Press [OK].

  • Page 76: Finishing

    2. Basic Copying Finishing You can sort, staple, and punch your copies. • Depending on your model and which options are installed on it, some of these functions might not be available. For details, see “Functions Requiring Optional Configurations”. • p.13 "Functions Requiring Optional Configurations" Sort The machine assembles copies as sets in sequential order.
  • Page 77 Finishing Press [Finishing]. Select [Sort] or [Rotate Sort]. When the finisher is not attached: When the internal finisher is attached: When the 500-sheet finisher is attached:...
  • Page 78 2. Basic Copying When the 1000-sheet finisher is attached: When the booklet finisher is attached: Press [OK]. Enter the number of copy sets using the number keys. Place the originals. To confirm the type of finishing, press the [Sample Copy] key. Press the [Start] key.
  • Page 79 Finishing • When placing originals on the exposure glass, start with the first page to be copied. When placing originals in the ADF, set so that the first page is on the top. • When placing originals on the exposure glass, or in the ADF using Batch mode, press the [ ] key after all the originals have been scanned.

  • Page 80: Sample Copy

    2. Basic Copying • When the number of copies exceeds capacity, copying stops. If this happens, remove copies from the tray to resume copying. For details about the number of copy sheets that the output tray can accommodate, see “Appendix”, About This Machine. •...

  • Page 81: Stack

    Finishing While "Copying..." is displayed, press the [Clear/Stop] key. Press [Change Quantity]. Enter the number of copy sets with the number keys, and then press the [ ] key. Press [Continue]. Copying starts again. • The number of sets you can enter in step 3 differs depending on when the [Clear/Stop] key is pressed.
  • Page 82 2. Basic Copying Press [Finishing]. Press [Stack]. When the internal finisher is attached: When the 500-sheet finisher is attached: When the 1000-sheet finisher is attached:...

  • Page 83: Staple

    Finishing When the booklet finisher is attached: Press [OK]. Enter the number of copies with the number keys. Place the originals, and then press the [Start] key. • When placing originals on the exposure glass, start with the first page to be copied. When placing originals in the ADF, set so that the first page is on the top.
  • Page 84 2. Basic Copying BZH084 • You cannot use the bypass tray with this function. Original orientation and stapling position Place all the originals in the ADF in the orientation in which they can be read normally. When placing the original on the exposure glass, keep the same orientation, but set the original facing downwards.
  • Page 85 Finishing *2 *3 CHF012 • Booklet finisher...
  • Page 86 2. Basic Copying *2 *3 CHF014 *1 The above tables show staple positioning. The orientation of the paper does not indicate orientation of delivery. *2 You cannot staple at this position when copying onto B4 JIS, 8 × 13 or larger. *3 If you want to staple at this position, select unreadable orientation in Original Orientation and then select Top 2.
  • Page 87 Finishing When the 500-sheet finisher is attached: When the 1000-sheet finisher is attached: When the booklet finisher is attached:...
  • Page 88 2. Basic Copying When you select a stapling position, Sort is automatically selected. Press [OK]. Enter the number of copy sets with the number keys. Place the originals, and then press the [Start] key. • When placing originals on the exposure glass, start with the first page to be copied. When placing originals in the ADF, set so that the first page is on the top.
  • Page 89 Finishing • To specify Left 2 or Top 2 together with 2 Originals or 8 Originals of Combine 1 Side, or 4 Originals or 16 Originals of Combine 2 Sides: specify paper for orientation originals and specify paper for orientation originals. •...

  • Page 90: Punch

    2. Basic Copying • Replace Auto Tray Switching with With Image Rotation in User Tools. • If you select Staple: Centre with the booklet finisher, the machine staples and folds the paper in the center, then delivers the paper folded. •...
  • Page 91 Finishing The relationship between the orientation in which you place the original and the punch hole positions is as follows: In the following illustration, two holes is specified, however the punch hole positions are the same regardless of the number of holes. *2 *3 CHF033 *1 The above table shows punch hole positioning.
  • Page 92 2. Basic Copying When the booklet finisher is attached: Press [OK]. Enter the number of copy sets with the number keys. Place the originals, and then press the [Start] key. • When placing originals on the exposure glass, start with the first page to be copied. When placing originals in the ADF, set so that the first page is on the top.

  • Page 93: Storing Data In The Document Server

    Storing Data in the Document Server Storing Data in the Document Server The Document Server enables you to store documents being read with the copy feature on the hard disk of this machine. Thus you can print them later applying necessary conditions. •...
  • Page 94 2. Basic Copying • When placing originals on the exposure glass, press the [ ] key after all the originals have been scanned. • Data stored in the Document Server is set to be deleted after three days (72 hours) by the factory default.

  • Page 95: Managing Jobs

    Managing Jobs Managing Jobs Jobs printed using Copy, Document Server, or Printer mode are temporarily stored in the machine, and then executed in order. The Job List function allows you to manage these jobs. For example, you can cancel incorrect job settings or print an urgent document. •...

  • Page 96: Checking Jobs In The Job List

    2. Basic Copying CHF016 1. Switches between job lists for each function. 2. Switches between [Current / Waiting Job List] and [Job History]. 3. Displays reserved job numbers. 4. Displays the function used to print jobs. : Job printed using copy function : Job printed using printer function : Job printed using Document Server function : Job printed using Web Image Monitor...

  • Page 97: Changing The Order Of Jobs

    Managing Jobs Changing the Order of Jobs You can change the order of jobs in the job list. Press [Job List]. Select the job whose order you want to change. Press [Change Order]. Change the order using [Top], [Previous], or [Next]. Press [OK].

  • Page 98: Deleting Jobs

    2. Basic Copying Press [Suspend Printing]. The selected job and the jobs that follow it are suspended. "Suspended" is displayed at the left of the jobs in the job list that are suspended. Press [Exit]. • To resume the suspended jobs, press [Resume Printing]. •...

  • Page 99: Checking The Job History

    Managing Jobs Checking the Job History You can view the history and contents of completed print jobs. Press [Job List]. Press [Job History]. A list of completed print jobs appears. Select the job whose contents you want to check. Press [Details], and then check the contents. Press [Exit] twice.

  • Page 100: Registering Frequently Used Functions

    2. Basic Copying Registering Frequently Used Functions You can store frequently used copy job settings in the machine memory and recall them for future use. You can store up to 10 programs. The settings you can register are Original Type, Density, Special Original, Original Orientation, Finishing, Cover/Slip Sheet, Edit / Stamp, Dup./Combine/Series, Reduce / Enlarge, Store File, paper tray, and number of copies.

  • Page 101: Changing A Stored Program

    Registering Frequently Used Functions Press [Program]. Press the program number you want to store. Enter the program name with the letter keys on the display panel. You can enter up to 34 characters. Press [OK]. The screen returns to the program screen, showing the program number followed by the program name.

  • Page 102: Recalling A Stored Program

    2. Basic Copying Press the program number you want to change. Press [Yes]. Enter the program name. You can enter up to 34 characters. Press [OK]. The screen returns to the program screen, showing the program number followed by the program name.
  • Page 103 Registering Frequently Used Functions Press [Delete]. Press the program number you want to delete. Press [Yes]. The program is deleted, and the display returns to the initial copy display.

  • Page 104: Changing The Default Functions Of The Copy's Initial Display

    2. Basic Copying Changing the Default Functions of the Copy's Initial Display You can configure the settings of the initial screen so that the default display contains the functions you use most often. For example: if the default selection is the Duplex function, but the function you use most frequently is 1- sided copying, you can change the default selection to 1-sided copying instead.
  • Page 105 Changing the Default Functions of the Copy's Initial Display Press [Program]. When a confirmation dialog appears, press [Yes]. The current settings are programmed as defaults. The screen returns to the initial display. • To restore the factory default settings on the initial display, press [Restore Factory Defaults]. •...
  • Page 106 2. Basic Copying...

  • Page 107: Advanced Copying

    3. Advanced Copying This chapter describes the procedure for making copies in various modes. Adjusting Copy Image Density There are three types of adjustment available. Auto image density The machine automatically adjusts the image density by scanning the densities of originals. Dark texture originals (such as newspaper or recycled paper) will be copied so that background will not be reproduced.

  • Page 108: Combined Auto And Manual Image Density

    3. Advanced Copying If [Auto Density] is selected, press [Auto Density] to cancel it. Press [ ] or [ ] to adjust the image density. The density indicator “ ” moves. Combined Auto and Manual Image Density Adjusts the density of an image only for dark texture originals. Make sure [Auto Density] is selected.

  • Page 109: Image Adjustment

    Image Adjustment Image Adjustment Adjusts image qualities. The following three types of image adjustments are available: Sharp / Soft Adjusts the outline of an image. Contrast Adjusts the shades of an image. Background Density Adjusts the background density of an image. Press [Edit / Stamp].

  • Page 110: Sharp / Soft

    3. Advanced Copying • The adjusted settings will be deleted and the initial values will be reset, when Auto Clear has been performed, when the [Clear Modes] key has been pressed or when the power has been turned off. Sharp / Soft Adjusts the outline of an image.
  • Page 111 Image Adjustment Adjust the image quality by pressing [Lighter] or [Darker]. Press [OK]. • Adjustments should be made lighter when copying dark textured originals, such as newspaper or recycled paper.

  • Page 112: Selecting The Original Type

    3. Advanced Copying Selecting the Original Type Select an original type that is suitable for your originals. There are five original types available: Text For originals that contain mainly text or printed characters. Text / Photo For originals that contain both text and photographs or pictures. Photo For photographs or pictures.
  • Page 113 Selecting the Original Type • p.201 "General Features"...

  • Page 114: Selecting Copy Paper

    3. Advanced Copying Selecting Copy Paper Select paper you want to copy onto. There are two ways to select copy paper: Auto Paper Select The machine selects a suitable size of copy paper automatically based on the detected original size and the reproduction ratio you select. Manual Paper Select Select the tray containing the paper you want to copy onto: a paper tray, the bypass tray, or the LCT.

  • Page 115: Rotate Copy

    Selecting Copy Paper Make sure that [Auto Paper Select] is selected. Trays with a key mark ( ) will not be automatically selected. For details about which trays are unavailable when [Auto Paper Select] is applied, see “Tray Paper Settings”, Network and System Settings Reference.

  • Page 116: Manual Paper Select

    3. Advanced Copying Original size and orientation Copy paper size and orientation A4, B5 B4 JIS, JIS, 8 When However, × 11, or enlarging to × you can use: × 14, or CHF045 CHF045 11 × 17 • This function works when Auto Paper Select or Auto Reduce / Enlarge is selected. See “Auto Paper Select”...

  • Page 117: Advanced Reduce/Enlarge Copying

    Advanced Reduce/Enlarge Copying Advanced Reduce/Enlarge Copying This section describes the advanced functions for reducing or enlarging images. For details about the basic reduce/enlarge copy functions, see “Reducing or Enlarging Originals”. • p.55 "Reducing or Enlarging Originals" Size Magnification This function calculates a reproduction ratio based on the lengths of the original and copy. BZK054 Measure and specify the lengths of the original and copy by comparing “A”...

  • Page 118: Directional Magnification (%)

    3. Advanced Copying Enter the length of the original with the number keys, and then press [ ]. You can enter sizes between 1 to 999 mm (0.1 to 99.9 inches) in increments of 1 mm (0.1 inches). Enter the length of the copy with the number keys, and then press [ ]. Press [OK] twice.
  • Page 119 Advanced Reduce/Enlarge Copying • The reproduction ratios you can specify are 25 400%. • When entering a percentage ratio, you can specify any value in the permitted range, regardless of original or copy paper size. However, depending on settings and other conditions, part of the image may not be copied, or margins will appear on copies.
  • Page 120 3. Advanced Copying Adjust the ratio using [ ] and [ ]. Pressing [ ] or [ ] changes the ratio in increments of 1%. Pressing and holding down [ ] or [ ] changes it in increments of 10%. Press [Vertical].

  • Page 121: Directional Size Magnification (Mm) (Mainly Europe And Asia)

    Advanced Reduce/Enlarge Copying Press [Horizontal]. Enter the desired ratio with the number keys, and then press [ ]. Press [Vertical]. Enter the desired ratio with the number keys, and then press [ ]. Press [OK] twice. • To change the value you entered, press the key you want to change, and then enter a new value. Directional Size Magnification (mm) (mainly Europe and Asia) Specify the horizontal and vertical lengths of the original and copy image.
  • Page 122 3. Advanced Copying Press [Reduce / Enlarge]. Press [Dir. Size Mag. mm]. Enter the horizontal size of the original with the number keys, and then press [ ]. Enter the horizontal size of the copy with the number keys, and then press [ ]. Enter the vertical size of the original with the number keys, and then press [ ].

  • Page 123: Directional Size Magnification (Inch) (Mainly North America)

    Advanced Reduce/Enlarge Copying Directional Size Magnification (inch) (mainly North America) Specify the horizontal and vertical lengths of the original and copy image. Copies can be reduced or enlarged at different reproduction ratios horizontally and vertically. BZK064 1. Horizontal original size: A inch 2.

  • Page 124: Create Margin

    3. Advanced Copying Enter the horizontal size of the original with the number keys, and then press [ ]. Enter the horizontal size of the copy with the number keys, and then press [ ]. Enter the vertical size of the original with the number keys, and then press [ ]. Enter the vertical size of the copy with the number keys, and then press [ ].
  • Page 125 Advanced Reduce/Enlarge Copying • You can change the ratio for Create Margin under Reproduction Ratio in User Tools. For details about Reproduction Ratio, see “Reproduction Ratio”. • p.205 "Reproduction Ratio"...

  • Page 126: Stamps

    3. Advanced Copying Stamps Copies with the date, page numbers, etc. Background Numbering Use this function to have numbers printed on the background of copies. If this function is used in conjunction with Sort, the same numbers are printed on each set of copies, helping you keep track of confidential documents.

  • Page 127: Preset Stamp

    Stamps Enter the number to start counting from with the number keys, and then press [ ]. Press [OK] twice. • To change the value you entered, press [Clear], and then enter a new value. • You can enter a number between 1 and 9999. •...
  • Page 128 3. Advanced Copying “COPY”, “URGENT”, “PRIORITY”, “For Your Info.”, “PRELIMINARY”, “For Internal Use Only”, “CONFIDENTIAL”, “DRAFT” Stamp position and original orientation The stamp positions differ according to the orientation in which you place the originals. BZK032 Press [Edit / Stamp]. Press [Stamp].
  • Page 129 Stamps Select the desired message. You can change the position, size, and density of the stamp. Press [All Pages] or [1st Page Only] to select the print page. After making all settings, press [OK]. Press [OK]. • You can change the settings for Preset Stamp under Stamp in User Tools. Depending on the setting, density may change.

  • Page 130: User Stamp

    3. Advanced Copying User Stamp Copies a scanned image as a stamp. Letters or images you use frequently can be registered. BZH110 • You have to register a user stamp before using this function. For details, see “Registering a user stamp”.
  • Page 131 Stamps Press [Edit / Stamp]. Press [Stamp]. Press [User Stamp]. Select the stamp you require. You can change the stamp position. Press [All Pages] or [1st Page Only] to select the print page. After making all settings, press [OK]. Press [OK]. •...
  • Page 132 3. Advanced Copying Press [Change] under Stamp Position. Select the stamp position, and then press [OK]. Registering a user stamp Scans an image that is used as a user stamp. The size range for stamp images is 10 297 mm (0.4 11.7 inches) high and 10 432 mm (0.4 17.0 inches) wide.
  • Page 133 Stamps Press [Copier / Document Server Features]. Press [Stamp]. Press [User Stamp]. Press [Program / Delete Stamp]. Press [Program], and then press the stamp number you want to program. Enter the user stamp name (up to 10 characters) with the letter keys, and then press [OK]. Enter the horizontal size of the stamp with the number keys, and then press [ ].

  • Page 134: Date Stamp

    3. Advanced Copying You cannot restore a deleted stamp. Press the [User Tools/Counter] key. CHB029 Press [Copier / Document Server Features]. Press [Stamp]. Press [User Stamp]. Press [Program / Delete Stamp]. Press [Delete], and then press the stamp number you want to delete. Select [Yes], and then press [Exit].
  • Page 135 Stamps 4/5/2010 BZH203 • You cannot use the bypass tray with this function. You can select from the following styles: • MM/DD/YYYY • MM.DD.YYYY • DD/MM/YYYY • DD.MM.YYYY • YYYY.MM.DD Stamp position and original orientation The date stamp positions differ according to the orientation in which you place the originals. 10/10/2010 10/10/2010 BZK034...
  • Page 136 3. Advanced Copying Press [Edit / Stamp]. Press [Stamp]. Press [Date Stamp]. Select the stamp format. You can change the style and position of the date. Press [All Pages] or [1st Page Only] to select the print page. After making all settings, press [OK]. Press [OK].
  • Page 137 Stamps 4/5/2010 4/5/2010 BZH205 • p.212 "Stamp" Changing the format of date Changes the format of date. Press [Change Format] under Current Date. Select the date format, and then press [OK]. Changing the stamp position Changes the stamp position. Press [Change] under Stamp Position. Select the stamp position, and then press [OK].

  • Page 138: Page Numbering

    3. Advanced Copying Page Numbering Use this function to print page numbers on your copies. BZH115 • You cannot use the bypass tray with this function. Page number formats There are six formats available for page numbering. • P1,P2... • 1/5,2/5... •...
  • Page 139 Stamps BZK024 Press [Edit / Stamp]. Press [Stamp]. Press [Page Numbering]. Select the page numbering format.
  • Page 140 3. Advanced Copying You can change the stamp position, pages to be stamped, and numbering. After making all settings, press [OK]. Press [OK]. • You can change the settings for Page Numbering under Stamp in User Tools. For details about Stamp, see “Stamp”.
  • Page 141 Stamps BZH173 1. Front 2. Back • p.212 "Stamp" Changing the stamp position Changes the stamp position. Press [Change] under Stamp Position. Select the stamp position, and then press [OK]. Specifying the first printing page and start number (“P1,P2...”, “-1-,-2-...”, “P.1,P. 2...”, “1,2...”) Specify the first printing page and start number.
  • Page 142 3. Advanced Copying In the following procedure, “P1,P2...” is selected, but the procedure is the same regardless of the format you select. Press [Change] under Change Numbering. Press [First Printing Page], enter the original sheet number from which to start printing, and then press [ ].
  • Page 143 Stamps Press [First Printing Page], enter the original sheet number from which to start printing, and then press [ ]. Press [First Printing Number], enter the number of page from which to start numbering with the number keys, and then press [ ]. Press [Last Number], enter the number of page at which to stop numbering with the number keys, and then press [ ].
  • Page 144 3. Advanced Copying Press [First Printing Page], enter the original sheet number from which to start printing, and then press [ ]. Press [First Chapter No.], enter the chapter number from which to start numbering with the number keys, and then press [ ]. Press [First Printing Number], enter the page number from which to start printing with the number keys, and then press [ ].

  • Page 145: Advanced Copier Functions

    Advanced Copier Functions Advanced Copier Functions This section describes the machine's advanced copy functions. Margin Adjustment Copies originals leaving a binding margin. BZH122 Press [Edit / Stamp]. Make sure that [Margin Adj.] is selected. If [Margin Adj.] is not selected, press [Margin Adj.].

  • Page 146: Erase Centre / Border

    3. Advanced Copying Specify a binding margin for the front side pages. Specify a binding margin for the back side pages. Then press [OK]. If you do not need to specify the margins for the back side pages, press [OK]. •...
  • Page 147 Advanced Copier Functions BZH123 Erase Centre Erases the center margin of the original image. BZH124 Erase Centre / Border Erases both the center and edge margins of the original image. BZH125 • The relationship between the original orientation and the erased part is as follows:...
  • Page 148 3. Advanced Copying original original BZH126 BZK065 1. Erased part 2. 2 99 mm (0.1 3.9 inches) • The erase width is set to 10 mm (0.4 inches) as a default. You can change this setting under Edit in User Tools. For details about Edit, see “Edit”. •...
  • Page 149 Advanced Copier Functions Specify an erase border width with [ ] and [ ]. Pressing [ ] or [ ] changes the width in increments of 1 mm (0.1 inches). Pressing and holding down the relevant key changes the width in increments of 10 mm (1 inch). Press [OK] twice.
  • Page 150 3. Advanced Copying Press the key you want to change and specify an erase width with [ ] and [ ]. Pressing [ ] or [ ] changes the width in increments of 1 mm (0.1 inches). Pressing and holding down the relevant key changes the width in increments of 10 mm (1 inch).
  • Page 151 Advanced Copier Functions Specify the erase width with [ ] and [ ]. Pressing [ ] or [ ] changes the width in increments of 1 mm (0.1 inches). Pressing and holding down the relevant key changes the width in increments of 10 mm (1 inch). Press [OK] twice.
  • Page 152 3. Advanced Copying Press [Centre], and then specify the erase width with [ ] and [ ]. Pressing [ ] or [ ] changes the width in increments of 1 mm (0.1 inches). Pressing and holding down the relevant key changes the width in increments of 10 mm (1 inch). Press [Border], and then specify the erase width with [ ] and [ ].

  • Page 153: Image Repeat

    Advanced Copier Functions Press the key you want to change and specify an erase width with [ ] and [ ]. Pressing [ ] or [ ] changes the width in increments of 1 mm (0.1 inches). Pressing and holding down the relevant key changes the width in increments of 10 mm (1 inch).
  • Page 154 3. Advanced Copying Original: A5 /Copy paper: A4 , Original: A5 /Copy paper: A4 , Original: 5 × 8 Copy paper: 8 × 11 , or Original: 5 × 8 /Copy paper: 8 × 11 4 repeats (71 %) 16 repeats (35 %) BAT096S BAT095S Original: A5 /Copy paper: A4 , Original: A5 /Copy paper: A4 , Original: 5...

  • Page 155: Double Copies

    Advanced Copier Functions • You can repeatedly copy the image of the specified area. Measure the vertical and horizontal lengths of the area you want to copy from the base point, and then enter each length in Custom Size in Original Size. Place the original on the exposure glass to copy. CFG014 1.

  • Page 156: Centring

    3. Advanced Copying × 8 , 10 × 14 , 7 × 10 , A3 , A4 • If your originals are one of the above sizes, be sure to manually select the copy paper or place the originals in the ADF. See the following table for original and copy paper sizes when using a 100% ratio: orientation orientation...
  • Page 157 Advanced Copier Functions BZH136 • You cannot use the bypass tray with this function. The original sizes and orientations you can use with this function are as follows: (mainly Europe and Asia) Original location Original size and orientation Exposure glass A3 , B4 JIS , A4 , B5 JIS , A5 , 8...

  • Page 158: Positive / Negative

    3. Advanced Copying Press [Edit / Stamp]. Press [Edit Image]. Press [Centring]. Press [OK]. • Though the original is set to a different orientation from the paper loaded, the machine will not rotate the image by 90 degrees (Rotate Copy). Positive / Negative Copies an image inverted.

  • Page 159: Series Copies

    Advanced Copier Functions Press [Edit / Stamp]. Press [Edit Image]. Press [Positive / Negative]. Press [OK]. Series Copies Separately copies the front and back of a 2-sided original or the two facing pages of a bound original onto two sheets. •...
  • Page 160 3. Advanced Copying BZH039 2 Sided 1 Sided You can make 1-sided copies from 2-sided originals. BZH040 Press [Dup./Combine/Series]. Press [Series].

  • Page 161: Booklet/Magazine

    Advanced Copier Functions Select [2 Sided 1 Sided] or [Book 1 Sided], and then press [OK]. If you specified [2 Sided 1 Sided], you can specify the orientation. For details, see “Originals and Copy Orientation”. • When placing originals on the exposure glass or in the ADF using Batch mode, press the [ ] key after all originals have been scanned.
  • Page 162 3. Advanced Copying BZH035 1. Open to left 2. Open to right 2 Sided Booklet Make 2-sided originals to copies in page order for a folded booklet as shown. BZH036 1. Open to left 2. Open to right 1 Sided Magazine Copies two or more originals to make copies in page order when they are folded and stacked.
  • Page 163 Advanced Copier Functions 2. Open to right 2 Sided Magazine Copies two or more originals of 2-sided to make copies in page order when they are folded and stacked. BZH038 1. Open to left 2. Open to right Book 2 Sided Copies a two-page spread original onto one sheet with one page per side.
  • Page 164 3. Advanced Copying BZH042 How to fold and unfold copies to make a booklet Fold a copy along the centerline, and open. BZH144 1. Open to left 2. Open to right How to fold and unfold copies to make a magazine Fold and stack copies to make a magazine, and open.
  • Page 165 Advanced Copier Functions Press [Dup./Combine/Series]. Press [Book]. Select a book type separately for the original ([1 Sided] or [2 Sided]) and copy ([Booklet] or [Magazine]), or select a book type from [Book 2 Sided] and [Front&Back Sided]. If you specified [2 Sided] for the original, [Book 2 Sided], or [Front&Back 2 Sided], you can specify the orientation of originals or copies.

  • Page 166: Covers

    3. Advanced Copying • If the orientation of originals is different from that of the copy paper, the machine will automatically rotate the image by 90 degrees to make copies properly. • You cannot copy with originals different in size and orientation. •...
  • Page 167 Advanced Copier Functions BZH148 Front/Back Cover This function copies the first and last pages of an original onto paper that has been specified for covers, or places a cover sheet before the first copy page and after the last copy page. •...

  • Page 168: Designate

    3. Advanced Copying Select [Copy] or [Blank] for the cover sheet, and then press [OK]. Select the main sheet tray that contains the paper to copy the originals. • You cannot specify both Front Cover and Front/Back Cover at the same time. •...
  • Page 169 Advanced Copier Functions BZH151 • Blank BZH152 • You cannot specify the bypass tray as the Main Sheet Tray. • Before using this function, select the tray for designation sheets under Slip Sheet Tray in User Tools. For details, see “System Settings”, Network and System Settings Reference. Press [Cover/Slip Sheet].

  • Page 170: Chapters

    3. Advanced Copying Press the key to select the chapter number. To select pages 11 to 20 (chapter), press [11-20]. Enter the page location of the first page of the chapter with the number keys, and then press the [ ] key. To specify another page location, repeat steps 3 to 5.
  • Page 171 Advanced Copier Functions • Before selecting this function, press [Dup./Combine/Series] and then select [1 Sided 2 Sided] or [Combine]. • This function can be used only when you use the Duplex (1 Sided 2 Sided) or Combine function. Press [Cover/Slip Sheet]. Press [Designate / Chapter].

  • Page 172: Slip Sheet

    3. Advanced Copying Slip Sheet Every time an original page changes, a slip sheet is inserted. You can also print on the inserted slip sheet. Since a slip sheet is inserted for every page, you can protect printed surfaces. This function is useful in copying onto OHP transparencies.
  • Page 173 Advanced Copier Functions Press [Cover/Slip Sheet]. Select [Copy] or [Blank] for the slip sheets, and then press [OK]. Select the main sheet tray that contains the paper to copy the originals. When copying onto OHP transparencies, use tray 1 or the bypass tray. •...
  • Page 174 3. Advanced Copying...

  • Page 175: Document Server

    4. Document Server The Document Server enables you to store documents on the hard disk of this machine. Thus you can print them later applying necessary conditions. Relationship between Document Server and Other Functions State of the Document Server varies depending on the function used. Copier functions •...

  • Page 176: Document Server Display

    4. Document Server Document Server Display Explains the screens and icons displayed in the Document Server function. Document Server initial display CHF019 1. Displays operational status and messages. 2. Displays the title of the current screen. 3. Displays the numbers of originals stored into the memory, copies set, and copies made. 4.

  • Page 177: Simplified Display

    Document Server Display • All the stored documents may not be displayed depending on the security function specified. Simplified Display This section explains how to switch to the simplified display. When you press the [Simplified Display] key, the screen changes from the initial display to the simplified display.

  • Page 178: Preview Display

    4. Document Server 1. [Key Colour] Press to increase screen contrast by changing the color of the keys. This is available only for the simplified display. • To return to the initial display, press the [Simplified Display] key again. • Certain keys do not appear on the simplified display. Preview Display This section explains the items that appear on the preview display and how to preview stored documents.
  • Page 179 Document Server Display 5. Display Position Indicates the location of the displayed preview image when the image is enlarged. 6. [ ][ ][ ][ ] Moves the display area in the direction indicated by the arrow. 7. [Zoom Out], [Zoom In] Scales the displayed page down or up.

  • Page 180: Using The Document Server

    4. Document Server Using the Document Server The following describes how to use the Document Server. Storing Data The following describes the procedure for storing documents on the Document Server. • Data stored in the machine might be lost if some kind of failure occurs. The manufacturer shall not be responsible for any damage resulting from loss of data.
  • Page 181 Using the Document Server Press the [Document Server] key. CHF022 Press [Scan Original]. Enter a user name, file name, and password, if necessary. When not changing a file name, the name will be automatically set. Set the original. Specify the original scanning conditions. Press the [Start] key.
  • Page 182 4. Document Server Delete File in Document Server in User Tools. See “System Settings”, Network and System Settings Reference. • If you do not want stored documents to be automatically deleted, select [Off] in Auto Delete File in Document Server before storing a document. If you select [On] later, data stored after will be automatically deleted.
  • Page 183 Using the Document Server Press [File Name]. The soft keyboard appears. Press [Delete All] to delete automatically generated document name. Pressing [Backspace] allows you to delete up to any desired position. Enter a document name, and then press [OK]. • You can enter up to 20 characters for a document name. In the list, however, up to 16 characters are displayed as the document name.

  • Page 184: Changing The User Name Of A Stored Document

    4. Document Server Enter a password with the number keys, and then press [OK]. You can use four to eight digits for the password. For double-check, enter the password again, and then press [OK]. Changing the User Name of a Stored Document You can change the user name for a stored document.

  • Page 185: Changing The File Name Of A Stored Document

    Using the Document Server Press [Change User Name]. Enter a new user name, and then press [OK]. Press [OK]. • To cancel the selection, press the selected (highlighted) key. • Depending on the security setting, [Access Privileges] may appear instead of [User Name]. For details about specifying [Access Privileges], consult the administrator.

  • Page 186: Changing The Password Of A Stored Document

    4. Document Server • To cancel the selection, press the selected (highlighted) key. • Depending on the security setting, [Access Privileges] may appear instead of [User Name]. For details about specifying [Access Privileges], consult the administrator. • For details about how to enter text, see “Entering Text”, About This Machine. Changing the Password of a Stored Document You can change the password of a stored document.

  • Page 187: Searching For Stored Documents

    Using the Document Server Select the document whose details are to be displayed. If a password is set, enter it, and then press [OK]. Press [Details]. Details of the document will be displayed. • If you have selected two or more documents, press [ ] or [ ] to view their information. •...
  • Page 188 4. Document Server • Web Image Monitor enables searching and reordering of stored documents from computers. • For details about Web Image Monitor, see Help of Web Image Monitor. • For details about how to enter text, see “Entering Text”, About This Machine. Searching by file name Searches for stored documents by file name.

  • Page 189: Printing Stored Documents

    Using the Document Server Press [User Name]. When specifying a registered user name, select it. When the user name is not registered, press [Manual Entry], and then enter it from the input screen to be displayed. Then press [OK]. Press [OK]. User names that match completely from the starting character will be searched and displayed on the screen.
  • Page 190 4. Document Server When specifying printing conditions, press [To Printing Screen]. The printing condition screen will appear. The user name, file name, and printing order of the document will be displayed. Enter the number of print copies with the number keys. The maximum quantity that can be set is 999.
  • Page 191 Using the Document Server • The copy and printer features hold the specified printing conditions after the operation is over and apply them at the next printing. The facsimile features do not have the function of storing the printing conditions. •...
  • Page 192 4. Document Server Interrupting a print job Interrupts a print job. Press the [Clear/Stop] key. Press [Stop]. Changing the number of print copies while printing is in progress You can change the number of sets during printing. • This function can be used only when the Sort function is selected in the printing conditions. Press the [Clear/Stop] key.

  • Page 193: Sample Print

    Using the Document Server • The number of sets you can enter in step 3 differs depending on when the [Clear/Stop] key is pressed. Sample print When the number of sets is massive, you can print a single set in advance to check the printing order and the printing conditions of the selected documents.
  • Page 194 4. Document Server Select the document to be printed. If a password is set, enter it, and then press [OK]. Press [Print Specified Page]. Press [1st Page]. Press the [Start] key. Printing a specified page You can print the specified page alone of the document selected on the Select File screen. Select the document to be printed.

  • Page 195: Deleting A Stored Document

    Using the Document Server Printing a specified range You can print the pages in the specified range alone of the document selected on the Select File screen. Select the document to be printed. If a password is set, enter it, and then press [OK]. Press [Print Specified Page].

  • Page 196: Displaying Stored Documents With Web Image Monitor

    4. Document Server Press [Delete File]. Press [Yes]. • You can delete all documents stored in the Document Server under Delete All Files in Document Server in User Tools. For details about Delete All Files in Document Server, see “System Settings”, Network and System Settings Reference.

  • Page 197: Downloading Stored Documents With Web Image Monitor

    Using the Document Server For example: If the address is “192.168.001.010”, you must enter it as “192.168.1.10” to connect to the machine. The top page of Web Image Monitor will be displayed. Click [Document Server]. The list of documents in the Document Server will be displayed. Click of the document you want to confirm.

  • Page 198: Registering Frequently Used Functions For Printing Stored Documents From The Document Server

    4. Document Server • You can select [JPEG] only for files that are full color or gray scale and compressed using the scanner function. • If you are using Internet Explorer 8, downloading will be slower than with other browsers. To download faster with Internet Explorer 8, open the browser's [Internet Options] menu and register the machine's URL as a trusted site.
  • Page 199 Using the Document Server To configure the default functions displayed on the initial scan original screen, press the [Program] key and then press [Program]. • p.102 "Changing the Default Functions of the Copy's Initial Display"...
  • Page 200 4. Document Server...

  • Page 201: Copier And Document Server Features

    5. Copier and Document Server Features This chapter describes user tools in the Copier / Document Server Features menu. Accessing User Tools This section describes how to access User Tools menu. User Tools allow you to change or set defaults. •...

  • Page 202: Quitting User Tools

    5. Copier and Document Server Features • To cancel changes made to settings and return to the initial display, press the [User Tools/Counter] key. Quitting User Tools This section describes how to quit the settings of User Tools. Press the [User Tools/Counter] key. CHB029 •...

  • Page 203: General Features

    General Features General Features This section describes the user tools in the General Features menu under Copier / Document Server Features. Auto Image Density Priority You can set whether Auto Image Density is “On” or “Off” when the machine is turned on, reset, or modes are cleared.
  • Page 204 5. Copier and Document Server Features When you cancel [Auto Paper Select], the sizes of paper loaded in the trays are displayed. Original Orientation in Duplex Mode You can set the orientation of the originals when copying two-sided originals. Default: [Top to Top] Copy Orientation in Duplex Mode You can set the orientation of the copies when making two-sided copies.
  • Page 205 General Features Default: [On] If Panel Key Sound of General Features (System Settings) during system settings is set to “Off”, this function is invalidated even if it is set to “On”. Job End Call You can set whether to generate a buzzer sound (“pi”) when a copy is completed. If Panel Key Sound of General Features (System Settings) is “Lowest”, “Low”, “Medium”, or “High”, the machine beeps to notify you that it did not complete a job for reasons such as copying was interrupted, the paper tray ran out of paper, or a paper jam occurred.
  • Page 206 5. Copier and Document Server Features Default for “Customize Function: Document Server Storage 1”: [2 Sided Orig. Top to Top] Default for “Customize Function: Document Server Storage 2”: [1 sided Comb 2 orig] Default for “Customize Function: Document Server Storage 3”: [1 sided Comb 4 orig] Default for “Customize Function: Document Server Storage 4”: [1 sided Comb 8 orig]...

  • Page 207: Reproduction Ratio

    Reproduction Ratio Reproduction Ratio This section describes the user tools in the Reproduction Ratio menu under Copier / Document Server Features. Shortcut Reduce/Enlarge You can register up to three frequently used reduce/enlarge ratios other than the fixed reduce/ enlarge ratio and have them shown on the initial display. You can also change registered reduce/enlarge ratios.
  • Page 208 5. Copier and Document Server Features • 8 × 13 A4, B4 JIS A4 (82%) • 93% • B4 JIS A3 (115%) • 8 × 13 A3, A4 B4 JIS (122%) • A4 A3, A5 A4 (141%) • A5 A3 (200%) •...

  • Page 209: Edit

    Edit Edit This section describes the user tools in the Edit menu under Copier / Document Server Features. Enter the width of the binding margin with the number keys as follows: • (mainly Europe and Asia) 0 30 mm (in increments of 1 mm) •...
  • Page 210 5. Copier and Document Server Features [T / B: 0 mm] (mainly North America) [T / B: 0.0 inch] Back Margin: Top / Bottom Specify top and bottom margins on the back side of copies in Margin Adjustment mode. Default: (mainly Europe and Asia) [T / B: 0 mm] (mainly North America)
  • Page 211 Edit Erase Original Shadow in Combine In Combine mode, you can specify whether to erase a 3 mm, 0.1 inches boundary margin around all four edges of each original. Default: [On] Erase Centre Width Specify the width of the erased center margins with this function. Default: (mainly Europe and Asia) [10 mm]...
  • Page 212 5. Copier and Document Server Features Copy on Designating Page in Combine Specify whether to make a combined copy on the inserted slip sheets in Designate / Chapter mode. Default: [Combine] Image Repeat Separation Line You can select a separation line using the Image Repeat function from: None, Solid, Broken A, Broken B, or Crop Marks.
  • Page 213 Edit Default: [None] Selecting solid or broken lines might produce a blank area of approximately 1.5 mm (0.06 inches) in width along the separation line. Separation Line in Combine You can select a separation line using the Combine function from: None, Solid, Broken A, Broken B, or Crop Marks.

  • Page 214: Stamp

    5. Copier and Document Server Features Stamp This section describes the user tools in the Stamp menu under Copier / Document Server Features. Background Numbering This section describes the user tools in the Background Numbering menu under Stamp. Size You can set the size of the numbers. Default: [Normal] Density You can set the density of the numbers.
  • Page 215 Stamp “Top Left” T/B: 4 144 mm, L/R: 4 144 mm “Top Centre” T/B: 4 144 mm, L/R: 72 72 mm “Top Right” T/B: 4 144 mm, L/R: 4 144 mm “Centre Left” T/B: 72 72 mm, L/R: 4 144 mm “Centre”...

  • Page 216: User Stamp

    5. Copier and Document Server Features Default: [All Pages] User Stamp This section describes the user tools in the User Stamp menu under Stamp. Program / Delete Stamp You can register, change, or delete user stamps. You can register up to four custom stamps with your favorite designs. For details about how to program the user stamp, see “User Stamp”.

  • Page 217: Date Stamp

    Stamp “Bottom Center” T/B: 0.1 5.7 inches, L/R: 2.8 2.8 inches “Bottom Right” T/B: 0.1 5.7 inches, L/R: 0.1 5.7 inches • Page to Stamp Sets whether to print the stamp on all pages or only the first page. Default: [All Pages] •...

  • Page 218: Page Numbering

    5. Copier and Document Server Features You can adjust the position of the date stamp within the available ranges shown below. (mainly Europe and Asia) “Top Left” T/B: 4 144 mm, L/R: 4 144 mm “Top Centre” T/B: 4 144 mm, L/R: 72 72 mm “Top Right”...
  • Page 219 Stamp Page Numbering in Combine You can set page numbering when using the Combine function and the Page Numbering function together. Default: [Per Original] Stamp on Designating Slip Sheet You can select whether or not to print the page number onto slip sheets when using the Designate function set to “Copy”...
  • Page 220 5. Copier and Document Server Features Page Numbering Initial Letter You can select the page numbering initial letter between “P1,P2.../P.1,P.2...” and “S1,S2.../S.1,S. 2...”. Default: [P1,P2.../P.1,P.2...]...

  • Page 221: Input / Output

    Input / Output Input / Output This section describes the user tools in the Input / Output menu under Copier / Document Server Features. Switch to Batch You can select to have Batch mode or SADF mode displayed when you press [Special Original]. Default: [Batch] SADF Auto Reset In SADF mode, an original must be set within a specified time after the previous original has been...
  • Page 222 5. Copier and Document Server Features Orientation-fixed (top to bottom) or two-sided paper might not be printed correctly depending on how the originals and paper are placed. Staple Position Specify which staple type has priority to be shown on the initial display. •...
  • Page 223 Input / Output Simplified Screen: Finishing Types You can select which key is displayed with higher priority for “Finishing Types” on the Simplified Screen. Default for “Simplified Screen: Finishing Types 1“: [Do not Display] Default for “Simplified Screen: Finishing Types 2“: [Do not Display] Default for “Simplified Screen: Finishing Types 3“: [Do not Display]...

  • Page 224: Administrator Tools

    5. Copier and Document Server Features Administrator Tools This section describes the User Tools in the Administrator Tools menu under Copier / Document Server Features. Menu Protect You can prevent unauthenticated users from changing the user tools settings. For details, consult the administrator.

  • Page 225: Appendix

    6. Appendix This chapter describes the copy machine's specifications and the function compatibility. Function Compatibility The combination chart given below shows which modes can be used together. Blank: These modes can be used together. ×: These modes cannot be used together. The first mode selected will be the mode you are working in. : These modes cannot be used together.
  • Page 226 6. Appendix *4 Date Stamp with Covers, if an HDD is not installed. *5 Background Numbering with Slip Sheet *6 Top 1/Slant/Bottom Slant/Bottom 1/Left2/Top 2 of Staple with Magazine *7 Top 2 of Staple with Left 2/Left 3/Left 4 of Punch, Staple: Centre with Punch, or Bottom 1/Left 2 of Staple with Top 2/Top 3/Top 4 of Punch...

  • Page 227: Trademarks

    Trademarks Trademarks ® ® Windows and Internet Explorer are either registered trademarks or trademarks of Microsoft Corporation in the United States and /or other countries. ® ® The proper name of Internet Explorer 8 is Windows Internet Explorer Adobe, Acrobat, PostScript, and Reader are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries.
  • Page 228 6. Appendix...

  • Page 229: Index

    INDEX Chapters............... Checking the contents of jobs....... 1 Sided 2 Sided Auto Margin TtoB....Checking the details of a stored document..1 Sided 2 Sided Auto Margin TtoT....Checking the job history........Combine..............Combined auto and manual image density..Accessing User Tools.......... Contrast............
  • Page 230 Double Copies............ Image Repeat............Double Copies Separation Line......Image Repeat Separation Line......Downloading stored documents......Important..............Duplex..............Initial display........ 14, 102, 174, 196 Duplex Back Page Stamping Position....Input / Output............. Interrupt Copy............Interrupting a print job........Edit................ Invert..............Enlarging originals..........Item................
  • Page 231 Notice............... Quitting User Tools..........OHP transparencies........39, 50 One-Sided Combine..........Ratio for Create Margin........Options..............Readable orientation..........Orientation Booklet, Magazine......Recalling a stored program........ Original orientation.... 22, 125, 128, 132, 136 Recalling the registered custom size....Original orientation and completed copies..Recommended originals........
  • Page 232 Size Magnification..........User Stamp........13, 128, 131, 214 Sizes difficult to detect........... Using the Document Server........ Slip Sheet............. Sort................. Web Image Monitor........194, 195 Specifying a file name........Specifying a password........Specifying a reproduction ratio..... 57, 58 Zoom..............Specifying a user name........Specifying original sizes........
  • Page 233 MEMO...
  • Page 234 MEMO D120-7512...
  • Page 236 D120-7512 © 2011...

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