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Telekom T-Octophon F30 IP Operating Instructions Manual

T-octopus f 200/400/600/650 ip netpackage
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T-Octopus F 200/400/600/650
IP Netpackage
T-Octophon F30 IP
Operating Instructions
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Summary of Contents for Telekom T-Octophon F30 IP

  • Page 1 T-Octopus F 200/400/600/650 IP Netpackage T-Octophon F30 IP Operating Instructions ==!"§==Com=...

  • Page 2: Before You Begin

    Before You Begin Before You Begin These operating instructions describe the T-Octophon F30 IP telephones on your T-Octopus F 200/400/600/650 / IP Netpackage. They describe all functions you can use from your telephone. You may find that some functions you wish to use are not available on your telephone.

  • Page 3: Table Of Contents

    T-Octophon F30 IP control panel ........
  • Page 4 Contents Saving Repertory Dialing Numbers on a Key ........23 Using Repertory Dialing Keys .
  • Page 5 Contents Saving Functions, Procedures and Appointments . .51 Assigning Functions to Keys ............51 Assigning a Procedure (Operating Steps) to a Key.
  • Page 6 Contents Radio Paging ..............76 Simple Paging Equipment .
  • Page 7 Contents Different Displays (T-Octopus F 900 Environment)....98 Labeling and Documentation .....99 Labeling Key Fields .

  • Page 8: Basic Operating Instructions

    Basic operating instructions Basic operating instructions T-Octophon F30 IP control panel Key field fixed function keys: – Program/Service Keypad Redial LEDs Mute or Internal Speaker Display, 2 lines with 24 char Key field – freely programma- Handset ble keys Speaker for open...

  • Page 9: How To Use These Operating Instructions

    Basic operating instructions Step by Step How to Use these Operating Instructions You will find a graphic representation of the steps in logical sequence in the left column. Below is an explanation of the symbols: Lift the handset (off-hook). Replace the handset (on-hook). Conduct a call.

  • Page 10: Accessing Functions

    Basic operating instructions Step by Step Accessing Functions ... Interactively You can select some functions while the telephone is idle, for example: to scroll to a function and press to execute it. > <> Forwarding on? You can select other functions directly depending on the situation. Example: you call a number, but the line is busy: Press to confirm.

  • Page 11: Functions You Can Use

    Basic operating instructions Functions You Can Use Basic and Enhanced Functions You can use all basic and enhanced communications platform functions that appear inter- actively on the screen, in the Program/Service menu, and when you press function keys. Additional Team and Executive/Secretary Functions page 84f.

  • Page 12: Making Calls - Basic Functions

    Making Calls – Basic Functions Step by Step Making Calls – Basic Functions Answering Calls Special default ring signaling is set for your telephone: • When you receive an internal call, your telephone rings once every four seconds (single-tone sequence). •...

  • Page 13: Switching To Speakerphone Mode

    Making Calls – Basic Functions Step by Step Notes on speakerphone mode: • Tell the other party that you are using speakerphone mode. • The speakerphone works bests at a low receiving volume. • The ideal distance between the user and the telephone set in speakerphone mode is about 50 cm (approx.

  • Page 14: Making Calls

    Making Calls – Basic Functions Step by Step Making Calls Off-Hook Dialing Lift the handset. Internal calls: Enter the station number. External calls: Enter the external code and the station number. The called party does not answer or is busy: Replace the handset.

  • Page 15: Redialing A Number

    Making Calls – Basic Functions Step by Step Redialing a Number The last three external telephone numbers dialed are stored automat- ically. You can redial them simply by pressing a key. The station number appears on your screen for two seconds and is then dialed.

  • Page 16: Turning The Microphone On And Off

    Making Calls – Basic Functions Step by Step Turning the Microphone On and Off To prevent the other party from listening in while you consult with someone in your office, you can temporarily switch off the handset microphone or the handsfree microphone. You can also switch on the handsfree microphone to answer an announcement via the tele- phone speaker (speaker call, page 28).

  • Page 17: Calling A Second Party (Consultation Hold)

    Making Calls – Basic Functions Step by Step Calling a Second Party (Consultation Hold) You can call a second party while engaged in a call. The first party is placed on hold. Confirm. Consult? Call the second party. Return to the first party: Confirm.

  • Page 18: Transferring A Call

    Making Calls – Basic Functions Step by Step Transferring a Call If the person you are speaking to wants to talk to another colleague of yours, you can transfer the call that colleague. Confirm. Consult? Enter the number of the party to which you want to transfer the call. Announce the call, if necessary.

  • Page 19: Call Forwarding In The Carrier Network And Forwarding Multiple Subscriber Numbers (Msn)

    Making Calls – Basic Functions Step by Step Deactivating call forwarding: > Select and confirm. Forwarding off? Enter the code. When call forwarding is active, a special dial tone sounds when you lift the handset. If DID DTMF is active (contact your service personnel), you can also forward calls to this destination.

  • Page 20: Call Forwarding In The Event Of A Telephone Malfunction

    Making Calls – Basic Functions Step by Step Deactivating call forwarding: > Select and confirm. Forwarding - trunk off Enter the code. Confirm the displayed call forwarding type. Enter the activated call forwarding type. Enter your DID number. Call Forwarding in the Event of a Telephone Malfunction If this feature is configured (ask the service personnel), you can de- fine an internal or external call forwarding destination that becomes...

  • Page 21: Using Callback

    Making Calls – Basic Functions Step by Step Changing the call forwarding destination (if forwarding is ac- tive): Press the key. The LED lights up. qmhee Enter the code. > Confirm. Change? Change the station number of the destination. Confirm. Save entry? Using Callback If a user is busy or is not answering, you can store an automatic call-...

  • Page 22: Checking And Canceling A Saved Callback

    Making Calls – Basic Functions Step by Step Checking and Canceling a Saved Callback Select and confirm > View callbacks? Enter the code. Select the displayed function and press the "OK" dialog key to display > Next callback additional entries. Deleting a displayed entry: Press the "OK"...

  • Page 23: Saving Repertory Dialing Numbers On A Key

    Making Calls – Basic Functions Step by Step Saving Repertory Dialing Numbers on a You can save frequently-dialed station numbers on programmable keys that are unassigned by default. The keys can be programmed on two separate levels (switching levels, saving the Shift key Page 51) if a LED display is not saved for either station number (=Save without LED).

  • Page 24: Using Repertory Dialing Keys

    Making Calls – Basic Functions Step by Step Simply press the key to dial a stored telephone number page 24. You can do this while a call is in progress. For information on display messages when saving station numbers Page 116. Using Repertory Dialing Keys Precondition: You have saved a station number on a repertory dialing page 23.

  • Page 25: Telephone Settings

    Making Calls – Basic Functions Step by Step Telephone Settings Adjusting the Ring Volume Press these keys while the phone is idle. Confirm. Ring volume? To raise or lower the volume: Keep pressing the keys until the desired volume is set. Save.

  • Page 26: Adjusting The Speakerphone To The Room Acoustics

    Making Calls – Basic Functions Step by Step Adjusting the Speakerphone to the Room Acoustics To help the other party understand you clearly while you are talking into the microphone, you can adjust the telephone to the acoustics in your environment: "Quiet room", "Normal room" and "Noisy room". Press one of these keys while the phone is idle.

  • Page 27: Making Calls - Convenience Functions

    Making Calls – Convenience Functions Step by Step Making Calls – Convenience Func- tions Answering Calls Accepting a Specific Call for Your Colleague You hear another telephone ring. Press the key. The LED lights up. Program/Service > Select and confirm. 59=Pickup - directed? Enter the code.

  • Page 28: Using The Speakerphone

    Making Calls – Convenience Functions Step by Step Using the Speakerphone A colleague addresses you directly over the speaker with a speaker call. You hear a tone before the announcement. The other party’s name or station number appears on the screen. You can conduct the call with the handset or in speakerphone mode.

  • Page 29: Answering A Call With A Headset

    Making Calls – Convenience Functions Step by Step Answering a Call With a Headset Precondition: Your telephone rings. Confirm. Answer? or If the "Headset" key has been configured Page 51: Press the key. The LED lights up. Ending the call: Press the key.

  • Page 30: Answering Calls From The Entrance Telephone And Opening The Door

    Making Calls – Convenience Functions Step by Step Answering Calls from the Entrance Telephone and Opening the Door If an entrance telephone has been programmed, you can use your tel- ephone to speak to someone at the entrance telephone and to acti- vate a door opener.

  • Page 31: Accepting A Call From An Answering Machine

    Making Calls – Convenience Functions Step by Step Activating the door opener: Press the key. The LED lights up. Program/Service Select and confirm. > 89=Door opener on? Enter the code. Dial the entrance telephone number. Enter the five-digit code. Default code = "00000". Select the displayed function and press the "OK"...

  • Page 32: Dialing/Making Calls

    Making Calls – Convenience Functions Step by Step Dialing/Making Calls En-Bloc Sending / Correcting Numbers If this feature is configured (contact your service personnel), a con- nection is not attempted immediately when a station number is en- tered. This means that you can correct the number if necessary. The station number is only dialed at your specific request.

  • Page 33: Using A Caller List

    Making Calls – Convenience Functions Step by Step Using a Caller List If you are unable to accept an external or internal call, the call attempt is stored in the caller list. You can store answered calls either manually (both internal and exter- nal calls) or automatically (external calls only;...

  • Page 34: Speed-Dial

    Making Calls – Convenience Functions Step by Step Dialing a Station Number from the Caller List Precondition: You have retrieved the caller list and the selected call is displayed. Select and confirm. > Call? The caller is automatically deleted from the caller list when a connection is finally set up.
  • Page 35 Making Calls – Convenience Functions Step by Step If applicable Suffix-Dialing If necessary, you can suffix-dial additional digits (for example, the us- er’s extension) at the end of the saved station number. If this feature is configured, a suffix is automatically dialed (for exam- ple, "0"...

  • Page 36: Dialing A Number From The Internal Directory

    Making Calls – Convenience Functions Step by Step Dialing a Number From the Internal Directory The internal directory contains all station numbers and system speed-dial numbers assigned to a name. Contact your service per- sonnel to find out if one was configured for your system. Precondition: Names have been assigned to the station numbers stored in the system.

  • Page 37: Dialing From The Telephone Database (Ldap)

    Making Calls – Convenience Functions Step by Step If applicable Select and confirm each letter to be deleted. The last letter entered is > Delete Character? deleted. If all letters are deleted, the first entry in the directory will be displayed again.
  • Page 38 Making Calls – Convenience Functions Step by Step If applicable If configured (ask your service personnel), you can also search for surname and first name. To separate surname and first name by a space, enter "0". You can en- ter incomplete names, e.g. "mei p" for "Meier Peter". If applicable.

  • Page 39: Using Mailboxes

    Making Calls – Convenience Functions Step by Step or Narrow the search down. Select and confirm, in order to change the search string. > Change search string? For further procedure, see above. Using Mailboxes If you have programmed the "Mailbox" key page 51, the associat- ed LED lights up when messages have arrived for you.

  • Page 40: Automatic Connection Setup (Hotline)

    Making Calls – Convenience Functions Step by Step Automatic Connection Setup (Hotline) If this function is configured (contact your service personnel), the sys- tem automatically sets up a connection to a preset internal or external destination. Lift the handset. Depending on the setting, the connection is either set up immediate- ly or only after a preset period of time (hotline after a timeout).

  • Page 41: Associated Dialing/Dialing Aid

    Making Calls – Convenience Functions Step by Step Associated Dialing/Dialing Aid If this function has been configured (contact your service personnel), you can use a dialing aid to dial numbers and set up calls for your tel- ephone. The operating procedure depends on whether the dialing aid is con- nected to the S bus or the a/b (T/R) port.

  • Page 42: During A Call

    Making Calls – Convenience Functions Step by Step During a Call Using Call Waiting Callers can still reach you while you are engaged in another call. A signal alerts you to the waiting call. You can either ignore or accept the waiting call. When you accept the waiting call, you can either end the first call or place it on hold and resume the call later on.

  • Page 43: Preventing And Allowing Call Waiting (Automatic Camp-On)

    Making Calls – Convenience Functions Step by Step Preventing and Allowing Call Waiting (Automatic Camp-On) If this function has been configured (ask your service technician), you can prevent or allow a second call page 42 from being signaled by automatic camp-on during an ongoing call. Press the key.

  • Page 44: Placing External Calls On Hold

    Making Calls – Convenience Functions Step by Step Retrieving a Parked Call Precondition: One or more calls have been parked. The telephone is idle. Press the key. The LED lights up. Program/Service > Select and confirm. Retrieve call? Enter the code. Enter the park slot number you noted earlier.

  • Page 45: Conducting A Conference

    Making Calls – Convenience Functions Step by Step If the "Line retrieved" key page 51 has been configured, press the key. Enter the line number you noted earlier. If a "Trunk key" was assigned to this line page 51: LED flashes slowly.

  • Page 46: Ending A Conference (Initiator Only)

    Making Calls – Convenience Functions Step by Step Checking Which Parties Are in the Conference (Initiator Only) > Select and confirm. View conf parties? The first station appears on the screen. To display other stations, confirm each subsequent display. Next? >...

  • Page 47: After A Speaker Call (Announcement) In A Group

    Making Calls – Convenience Functions Step by Step ...After a Speaker Call (Announcement) in a Group If this function has been configured (contact your service personnel), you can use a speaker call (announcement, page 39) to an- nounce a call in progress to a group of users page 78.

  • Page 48: Trunk Flash

    Making Calls – Convenience Functions Step by Step Trunk Flash To activate ISDN-type services and features through the network car- rier’s analog trunks or those of other communications platforms (such as "consultation hold"), you must send a signal to the trunks be- fore dialing the service code or telephone number.

  • Page 49: If You Cannot Reach A Destination

    Making Calls – Convenience Functions Step by Step If You Cannot Reach a Destination ... Call Waiting (Camp-On) Precondition: You have dialed an internal number and hear a busy signal. It is important that you reach the called party. Wait (approx. 5 seconds) until "Camp-on" appears on the display and Camp-on the busy tone is followed by the ring tone.

  • Page 50: Using Night Answer

    Making Calls – Convenience Functions Step by Step Using Night Answer When night answer mode is active, for example during a lunch break or after office hours, all external calls are immediately forwarded to a specific internal telephone (night station). The night station can be defined by service personnel (standard night answer service) or by you (temporary night answer service).

  • Page 51: Saving Functions, Procedures And Appointments

    Saving Functions, Procedures and Appointments Step by Step Saving Functions, Procedures and Appointments You can save a frequently-dialed number Page 23, or frequently- used functions/procedures (comprising several operating steps) to any free key on your telephone or add-on device. Assigning Functions to Keys Press the key.
  • Page 52 Saving Functions, Procedures and Appointments Step by Step Meaning of LED Signals for Saved Functions: Call forwarding, Forwarding - trunk, Forward Line, Night answer, Do not disturb, Changeover, Advisory message, Ringer cutoff, HF an- swerback on/off, Join/leave group, Caller ID suppression, Call wait.term., Waiting tone off, Ring Transfer, Door opener on/off, Con- trol Relay, Ringing group on, Shift Key, UCD (Available on/off, Work on/off, Night answer on/off):...
  • Page 53 Saving Functions, Procedures and Appointments Step by Step Call key, General call key, Trunk key, MULAP Key, Temporary MSN: No call on assigned trunk. Active call on assigned trunk. Flashing rapidly- A call has arrived on this line; press the key to pick up the call.

  • Page 54: Assigning A Procedure (Operating Steps) To A Key

    Saving Functions, Procedures and Appointments Step by Step Assigning a Procedure (Operating Steps) to a Key Station numbers and functions which require additional inputs, i.e. comprise several operating steps, can be saved to a single key on your telephone. Using the associated dial function, for example page 41, you can save all the remaining inputs required (station number of the calling party + the station number to be dialed) to a single key.

  • Page 55: Appointments Function

    Saving Functions, Procedures and Appointments Step by Step Select the stored procedure by pressing a key. Procedures containing functions which can be switched on/ off can be activated by pressing the key, and deactivated by pressing the same key again. You can also press a procedure key during a call.

  • Page 56: Using Timed Reminders

    Saving Functions, Procedures and Appointments Step by Step Deleting and checking a saved appointment: Press the key. The LED lights up. Program/Service Confirm. > #46=Timed reminder off? Enter the code. Confirm. Delete? > Select and confirm. Exit Using Timed Reminders Precondition: You must have saved a timed reminder page 55.

  • Page 57: Displaying And Assigning Call Charges

    Displaying and Assigning Call Charges Step by Step Displaying and Assigning Call Charges Displaying Call Charges (Not for U.S.) For the current call: The display usually shows call charges at the end of a call (default set- ting). If you wish to display charges continuously during a call in progress, your service personnel must request this feature from your carrier.

  • Page 58: Displaying Call Charges For Another Telephone

    Displaying and Assigning Call Charges Step by Step Displaying Call Charges for Another Telephone If this function is configured (contact your service personnel), you can display and print the chargeable calls for other telephones (such as a pay phone). Precondition: You have programmed the function "View call charges" on a key page 51.

  • Page 59: Dialing With Call Charge Assignment

    Displaying and Assigning Call Charges Step by Step Dialing with Call Charge Assignment You can assign external calls to certain projects. Precondition: Service personnel has set up account codes for you. Press the key. The LED lights up. Program/Service > Select and confirm.

  • Page 60: Private Sphere/Security

    Private Sphere/Security Step by Step Private Sphere/Security Turning Ringer Cutoff On and Off You can activate the ringer cutoff function if you do not want the re- ceive any calls. Calls are only identified by one ring signal, an indica- tion on the display, and a key which has been programmed to flash (such as a trunk key).

  • Page 61: Caller Id Suppression

    Private Sphere/Security Step by Step Caller ID Suppression You can prevent your station number or name from appearing on the displays of external parties you call. The feature remains active until you deactivate it. Select and confirm. > Suppress call ID? >...

  • Page 62: Trace Call: Identifying Anonymous Callers

    Private Sphere/Security Step by Step Deactivating the telephone to be monitored: Press the illuminated key. The LED goes out. Program/Service Replace the handset. Monitoring the room: Enter the internal number if the telephone in the room you wish to monitor. Trace Call: Identifying Anonymous Callers You can have the carrier identify malicious external callers.

  • Page 63: Locking The Telephone To Prevent Unauthorized Use

    Private Sphere/Security Step by Step Locking the Telephone to Prevent Unauthorized Use You can prevent unauthorized persons from using your telephone and its electronic notebook during your absence. Precondition: You must have configured a personal identification number (PIN) for your telephone page 65.

  • Page 64: Locking Another Telephone To Prevent Unauthorized Use

    Private Sphere/Security Step by Step Locking Another Telephone to Prevent Unauthorized Use If this function has been configured (contact your service personnel), you can lock other telephones to prevent unauthorized use and then unlock them again later. You can use this function to unlock the telephone for users who have locked their telephones and then forgotten their PINs.

  • Page 65: Saving Your Pin

    Private Sphere/Security Step by Step Saving Your PIN To use the functions • to prevent unauthorized persons from using your telephone page 63 • to use another telephone like your own page 69 you need to enter a personal identification number, which you can save yourself.

  • Page 66: Using Other Functions

    Using Other Functions Step by Step Using Other Functions Sending a Message You can send short text messages (infotexts) to single users or groups of users who have system telephones. On system telephones with no display (e.g. T-Octophon F 10), on ISDN, pulse or tone dialling telephones, transmitted text messages will be saved as a callback request.

  • Page 67: Displaying And Deleting Messages You Have Sent

    Using Other Functions Step by Step Entering text via the keypad Enter text (max. 24 characters) via the keypad. Digit keys must be pressed a specific number of times to enter letters. Example: "R" = Press the key once and the key three times.

  • Page 68: Answering Messages

    Using Other Functions Step by Step Answering Messages "Messages received:" appears on your screen, along with an indica- tion of the length. Confirm. View messages? Follow the display prompts. > Leaving an Advisory Message You can leave an advisory message on your telephone screen for in- ternal callers who want to reach you while you are away from your desk.

  • Page 69: Display Number Of Waiting Calls And Overload Indication

    Using Other Functions Step by Step Display Number of Waiting Calls and Overload Indication You can show the number of external waiting calls on the display by pressing the "View number of calls" key page 51. Press the "Waiting calls" key. If the number of waiting calls exceeds a preset limit while you are en- gaged in another call (overload), the LED on the key lights up.

  • Page 70: Using Another Telephone Like Your Own For An Extended Period Of Time (Mobility)

    Using Other Functions Step by Step Using Another Telephone Like your Own for an Extended Period of Time (Mobility) If this feature is configured, you can use a random T_Octophon F30 IP as your own telephone. Your station number in- cluding all settings (for example, programmed keys) are transferred.

  • Page 71: Fax Details And Message On Answering Machine

    Using Other Functions Step by Step Fax Details and Message on Answering Machine If a fax or answering machine is connected to your system and you have assigned the "Fax details" function to a programmable key page 51, the key lights up when a fax or a message has been re- ceived.

  • Page 72: Activating Functions For Another Telephone

    Using Other Functions Step by Step Activating Functions for Another Tele- phone If this function has been configured (contact your service personnel), you can turn the following functions on and off for other telephones. This feature is also known as associated service. •...

  • Page 73: Using System Functions From The Outside (Disa: Direct Inward System Access)

    Using Other Functions Step by Step Using System Functions from the Outside (DISA: Direct Inward System Access) If this function has been configured (contact your service personnel), you can set up external outgoing calls from outside the system, just like an internal user. You can also activate and deactivate the follow- ing functions in your system: •...

  • Page 74: Using Functions In Isdn Via Code Dialing (Keypad Dialing)

    Contact your network provider to find out which ISDN func- tions can be code-controlled in your country. The Deutsche Telekom AG shall not be liable for damages/ costs which may be incurred by fraudulent activities or re- mote operation (e.g. toll fraud).

  • Page 75: Controlling Connected Computers Or Other Programs And Telephone Data Service

    Using Other Functions Step by Step Controlling Connected Computers or Other Programs and Telephone Data Service (T-Octophon F 400/600/650 Only) If this function has been configured (contact your service personnel), you can control connected computers or programs running on them, such as hotel services or information systems, from your telephone.

  • Page 76: Controlling Relays

    Using Other Functions Step by Step Controlling Relays If this function has been configured (contact your service personnel), you can turn up to four relays on and off to control different facilities (such as a door opener). Depending on how they are programmed, you can switch the relays on and off or switch them on and have them switched off automati- cally after a timeout.

  • Page 77: Simple Paging Equipment

    Using Other Functions Step by Step Simple Paging Equipment Paging: To be paged, you must have activated a call ringing group page 80, call forwarding page 18, or call redirection (service technician) to the internal station number of your paging equipment. A call request is then signaled automatically.

  • Page 78: Using Other Team Functions

    Using Other Team Functions Step by Step Using Other Team Functions Turning Group Call On and Off If this function has been configured (contact your service personnel), you belong to one or more groups of users who can each be reached under a hunt group or group call number.
  • Page 79 Using Other Team Functions Step by Step You belong to multiple groups or to one group with trunk keys (including executive/secretary teams). Select and confirm > Leave group? > Join group? Enter the code for "leave" or "join". Press the "Join/leave group" key. If an "x"...

  • Page 80: Accepting A Call For Another Member Of Your Team

    Using Other Team Functions Step by Step Accepting a Call for Another Member of Your Team You can accept calls for other telephones in your team from your tel- ephone even while engaged in another call. To do this, contact your service personnel to find out if a pickup group has been configured.
  • Page 81 Using Other Team Functions Step by Step...

  • Page 82: Uniform Call Distribution (Ucd)

    Using Other Team Functions Step by Step Uniform Call Distribution (UCD) If this function has been configured (contact your service personnel), you belong to a group of users (agents) to whom calls are distributed. An incoming call is always assigned to the agent who has had the longest break without a call.
  • Page 83 Using Other Team Functions Step by Step Requesting and activating a work time: If you want to follow-up on the last call you answered without being disturbed, you can request and activate a work time. This removes your telephone from the call distribution cycle for a programmable period of time until you log back on.

  • Page 84: Team And Executive/Secretary

    Team and Executive/Secretary Functions With Trunk Keys Step by Step Team and Executive/Secretary Functions With Trunk Keys If this function has been configured (contact your service personnel), you belong to a team of users for whom special keys were pro- grammed: •...

  • Page 85: Answering Calls With Trunk Keys

    Team and Executive/Secretary Functions With Trunk Keys Step by Step Answering Calls With Trunk Keys Precondition: Your telephone is ringing and/or the trunk key is flash- ing rapidly. Press the rapidly flashing trunk key. This is not necessary if the trunk is automatically assigned to you when you lift the handset or press the "Speaker"...

  • Page 86: Switching Between Phone Calls On Multiple Trunks

    Team and Executive/Secretary Functions With Trunk Keys Step by Step Retrieving the call: Press the slowly flashing trunk key. Switching Between Phone Calls on Multiple Trunks Precondition: You are conducting a call over a trunk in your group. Another trunk key starts flashing. Press the flashing trunk key.
  • Page 87 Team and Executive/Secretary Functions With Trunk Keys Step by Step Select and confirm. 1=all calls? > 2=external calls only? > 3=internal calls only? Enter the code. Enter the destination number. Confirm. Save? If available. Press the "Forward Line" key. (You have stored the call for- warding type and destination on the "Forward Line"...

  • Page 88: Using Dss Keys

    Team and Executive/Secretary Functions With Trunk Keys Step by Step Using DSS Keys Each team member has a DSS key for every other member in the team. This enables every team member to reach all other members of the team directly, simply by pressing a key. Meaning of LED Indications on DSS Keys LED on the DSS key is off - the team member is not engaged in a phone call.

  • Page 89: Transferring A Call In Progress

    Team and Executive/Secretary Functions With Trunk Keys Step by Step Transferring a Call in Progress Press the DSS key and announce the call, if desired. Replace the handset. Press the key. Release Accepting a Call for Another Team Member Press the flashing DSS key or trunk key. Lift the handset.

  • Page 90: Transferring Calls Directly To The Executive

    Team and Executive/Secretary Functions With Trunk Keys Step by Step Transferring Calls Directly to the Executive (Only in an Executive/Secretary Group) Normally, audible signaling of all calls for the executive is heard only in the secretary’s office. You can activate audible signaling so that calls are only signaled on the executive telephone and on a second telephone assigned to it.

  • Page 91: Testing The Telephone

    Testing the Telephone Step by Step Testing the Telephone Testing the Telephone Functions You can test your telephone functions. Precondition: Your telephone is idle. Press the key. The LED lights up. Program/Service > Select and confirm. 940=Phone test? qmhd Enter the code. If everything is OK, •...

  • Page 92: Special Functions In The Lan (Pc Network)

    Special Functions in the LAN (PC Network) Step by Step Special Functions in the LAN (PC Network) If your telephone is operating in a IP Netpackage environment, multi- ple T-Octopus systems are interconnected via a LAN (Local Area Net- work, e.g. proprietary PC network). Your telephone calls are conduct- ed via the LAN (PC network).

  • Page 93: Transferring Call Forwarding

    Special Functions in the LAN (PC Network) Step by Step Transferring Call Forwarding You can activate/deactivate call forwarding page 18 for your tele- phone from other IP Netpackage telephones. > Select and confirm. Internal DISA? Enter the code. Enter the (DISA) call number of the T-Octopus F 200/400/600/650 to which your telephone is connected.

  • Page 94: Using Night Answer

    Special Functions in the LAN (PC Network) Step by Step Using Night Answer If authorized (contact your service personnel), you can define tele- phones in other T-Octopus F 200/400/600/650 communications platforms as the night answer page 50. Select and confirm. >...

  • Page 95: Activating And Deactivating A Ringing Group

    Special Functions in the LAN (PC Network) Step by Step Activating and Deactivating a Ringing Group You can have calls for your telephone signaled audibly at external tel- ephones or at telephones in other T-Octopus F 200/400/600/650 communications platforms page 80. Saving the telephones for the ringing group: Press the key.

  • Page 96: Controlling Relays

    Special Functions in the LAN (PC Network) Step by Step Controlling Relays If this feature is configured (contact your service personnel), you can also control relays page 76 in other T-Octopus F 200/400/600/650 communications platforms. Select and confirm. > Internal DISA? Enter the code.

  • Page 97: Opening The Door

    Special Functions in the LAN (PC Network) Step by Step Opening the Door If this feature is configured (contact your service personnel), you can also activate the door opener page 30 in other T-Octopus F 200/ 400/600/650 communications platforms. Select and confirm. >...

  • Page 98: Different Displays

    Different Displays (T-Octopus F 900 Environment) Step by Step Different Displays (T-Octopus F 900 Environment) A number display texts differ from those described in this document depending on the system configuration. The following table provides an overview of these differences: T-Octopus F 200/400/600/650 Display T-Octopus F 900 Display Description...

  • Page 99: Labeling And Documentation

    Labeling and Documentation Labeling and Documentation Labeling Key Fields You can chose from the following options to label the keys with the functions/call numbers saved ( page 8, page 23): Labeling • by hand: Labeling strips are deliverd with your Octophon. Write the function or a name on the matching strips within the white field and attach them to your Octophon.

  • Page 100: Attaching A Station Number Label

    Documentation You can find these operating instructions in the Internet in PDF format under http://www.telekom.de/ and on CD-ROM (ask your service personnel) in HTML and PDF format. In order to look at and print the operating instructions in PDF format, you need a computer on which the free Acrobat Reader software package is installed by Adobe.

  • Page 101: Fixing Problems

    Fixing Problems Fixing Problems Telephone Maintenance • Always use a damp or antistatic cloth to clean the telephone. Never use a dry cloth. • If the telephone is very dirty, clean it with a diluted neutral cleaner containing surfac- tants, such as a dish detergent. Afterwards remove all traces of the cleaner with a damp cloth (using water only).

  • Page 102: Responding To Error Messages On The Screen

    Fixing Problems Step by Step Responding to Error Messages on the Screen Possible cause: Invalid entry The station number is incorrect. Possible response: Enter a correct station number. Possible cause: Not authorized You tried to activate a disabled function. Possible response: Ask your service personnel to authorize you to use the function.

  • Page 103: Contacts For Resolving Problems

    Fixing Problems Step by Step Possible cause 1: Key affects other layer If "Delete other layer" appears on the menu: you tried to program a function or internal station number with LED on a key that is already programmed on the second layer (for examp- le, external station number).

  • Page 104: Index

    Index Index MSN in CO ........... 19 call request ............33 call signal ............12 call transfer ............18 call volume ..........12, 26 account code ........... 59 call waiting activating door opener ........30 accepting ............ 42 advisory message ..........68 allowing ............
  • Page 105 Index dialing aid S0–bus handsfree answerback ............41 ........28 dialing Internal calls .......... 14 ............... 28 dialing numbers ............... 28 from the internal directory headset ......36 ............29 using speed-dialing hotline ........34 ............. 40 direct inward system access (DISA) HTML format ....
  • Page 106 Index personal identification number ......65 pickup (call) mailbox ..........27, 80 ............39 making calls ..............65 for a telephone on-hook dialing ..........63 ..........14 placing a call on hold using redial ........44 ..........15 in a team with the dialing aid ............
  • Page 107 Index speaker time-dependent hotline ............12 ........40 speaker call toggle ............. 39 .............. 17 speakerphone mode toggle/connect ......8, 12, 13, 26 special dial tone in the team ..........60 ........... 86 speed-dialing tone dialing ............46 dialing numbers tone dialing (DTMF dialing) ...........

  • Page 108: Overview Of Functions/Codes (Alphabetical)

    Overview of Functions/Codes (Alphabetical) Overview of Functions/Codes (Alphabetical) The table below lists all available functions as they appear on the display. Functions that have been configured (contact your service personnel) can be activated interactively (select + save) via the Program/Service menu (se- lect + save or enter a code), or by pressing function keys, provided that the functions have been configured (con- tact your service personnel).
  • Page 109 Overview of Functions/Codes (Alphabetical) Functions ... Interactively ... Via the ... With (display) Program/Service menu function keys Program/Service <> <> Code Consult Return to held call Quit and return Transfer/Accept Control Relay On Control Relay Off Directory 1=internal 2=LDAP DISA Internal DISA En-bloc sending Dial...
  • Page 110 Overview of Functions/Codes (Alphabetical) Functions ... Interactively ... Via the ... With (display) Program/Service menu function keys Program/Service <> <> Code Hotline Join hunt group Leave hunt group Rejoin all groups Leave all groups #85# Lock all phones Mobile Logon *9419 #9419 Mobile Logoff...
  • Page 111 Overview of Functions/Codes (Alphabetical) Functions ... Interactively ... Via the ... With (display) Program/Service menu function keys Program/Service <> <> Code Ringer cutoff on Ringer cutoff off Ringing group on Ringing group off Room monitor Select language Send message View sent message Display Messages Mailbox Keypad dialingl...
  • Page 112 Overview of Functions/Codes (Alphabetical) Functions ... Interactively ... Via the ... With (display) Program/Service menu function keys Program/Service <> <> Code Log on Log off #401 Available Not available #402 Work on Work off #403 UCD night on UCD night off #404 Calls in queue Use speed-dialing...
  • Page 113 1999/5/EG - Directive on radio equipment and telecommunications terminal equipment and mutual recognition of conformity. Compliance with the above directive is confirmed by the CE marking affixed to the equipment. The declaration of conformity can be viewed at: Deutsche Telekom AG Geschäftsbereich Endgeräte CE-Testlab Steinfurt Sonnenschein 38...

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