Fujitsu iX500 Advanced Operation Manual
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P3PC-4452-12ENZ2
Advanced Operation Guide
(Windows)

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Summary of Contents for Fujitsu iX500

  • Page 1 P3PC-4452-12ENZ2 Advanced Operation Guide (Windows)
  • Page 2: Table Of Contents

    Enabling or Disabling ScanSnap Folder ....................81 Scan Settings for Your Intended Use................... 82 Scanning Only One Side of a Document (iX500, S1500, S1500M, S1300i, or S1300) ........83 Scanning Color Documents in Gray or Black & White ................84...
  • Page 3 Deleting Paper Sizes ........................146 Automatic Linkage with Applications ..................... 147 Changing Automatic Linkage Mode ....................150 When Two ScanSnaps Are Connected to a Computer (For SV600) ............151 Connecting the ScanSnap to a Wireless LAN (For iX500 or iX100) ............153...
  • Page 4: About This Manual

    About This Manual About This Manual "Safety Information" (page 5) "Trademarks" (page 6) "Manufacturer" (page 7) "Arrow Symbols in This Manual" (page 8) "Screen Examples in This Manual" (page 9) "Abbreviations Used in This Manual" (page 10)
  • Page 5: Safety Information

    Safety Information Safety Information The attached "Safety Precautions" manual contains important information about the safe and correct use of the ScanSnap. Make sure that you read and understand it before using the ScanSnap.
  • Page 6: Trademarks

    Trademarks Trademarks Microsoft, Windows, Windows Vista, Excel, PowerPoint, Outlook, SharePoint, Windows Live, Internet Explorer, and OneDrive are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. Word is the product of Microsoft Corporation in the United States. Adobe, Acrobat, and Reader are either registered trademarks or trade names of Adobe Systems Incorporated in the United States and/or other countries.
  • Page 7: Manufacturer

    Manufacturer Manufacturer PFU LIMITED YOKOHAMA i-MARK PLACE, 4-4-5 Minatomirai, Nishi-ku, Yokohama, Kanagawa, 220-8567, Japan © PFU LIMITED 2013-2016...
  • Page 8: Arrow Symbols In This Manual

    Arrow Symbols in This Manual Arrow Symbols in This Manual Right-arrow symbols (→) are used to connect icons or menu options you should select in succession. Example: Select [Start] menu → [Computer].
  • Page 9: Screen Examples In This Manual

    Screen Examples in This Manual Screen Examples in This Manual The screenshots used in this manual are the ones that are displayed when iX500 is connected. Microsoft product screenshots are reprinted with permission from Microsoft Corporation. The screenshots used in this manual are of Windows 7.
  • Page 10: Abbreviations Used In This Manual

    Abbreviations Used in This Manual Abbreviations Used in This Manual When a ScanSnap model is referred to in this manual, "Color Image Scanner ScanSnap" is omitted. Also, the following abbreviations are used in this manual. Abbreviation Used Designation Windows 10 ®...
  • Page 11 Abbreviations Used in This Manual Abbreviation Used Designation Microsoft Edge ® Microsoft Edge Windows Live Mail ™ Windows Live Mail Windows Mail ® ® Microsoft Windows Mail Outlook ® ® Microsoft Outlook 2013 ® ® Microsoft Outlook 2010 ® ® Microsoft Office Outlook 2007...
  • Page 12: How To Perform A Scan

    How to Perform a Scan How to Perform a Scan This section explains how to use the ScanSnap to perform scanning. You can scan documents in two different ways. Choose either way depending on your intended use of the scanned image. "Scanning Using the Quick Menu"...
  • Page 13 How to Perform a Scan Select a previously set Save and use Scan profile the scanned image For details, refer to "Profile" (page 60). Scanning Using ScanSnap Folder By selecting ScanSnap Folder from the file selection window of the application, you can scan a document from the ScanSnap.
  • Page 14: Selecting Operations From The Quick Menu

    Selecting Operations from the Quick Menu Selecting Operations from the Quick Menu The Quick Menu will allow you to start using the ScanSnap right away even if it is your first time. Select an application from the Quick Menu to perform the following desired operations: "Using Scanned Images"...
  • Page 15 Selecting Operations from the Quick Menu Send Document Files to Others via E-mail. Scan to E-mail Send an e-mail message to others with the scanned image file attached. ATTENTION Up to ten files can be attached to an e-mail message. When you scan more than one document with the scan settings shown below, multiple files are created.
  • Page 16 Selecting Operations from the Quick Menu Linking with Applications Organize and Manage the Scanned Document Files. ScanSnap Organizer Save the scanned images in a folder specified in ScanSnap Organizer, allowing you to organize and manage the scanned images in ScanSnap Organizer. Displayed when ScanSnap Organizer is installed.
  • Page 17 Selecting Operations from the Quick Menu Displayed when Magic Desktop trial version or Magic Desktop is installed. Quote Text from Your Paper Documents. ABBYY Scan to Word ABBYY Scan to Excel(R) ABBYY Scan to PowerPoint(R) Have the scanned image text recognized and converted into a Word, Excel, or PowerPoint document.
  • Page 18 Selecting Operations from the Quick Menu Manage Handwritten Notes through Linkage with Evernote. Scan to Evernote (Note) Save JPEG files in Evernote. Displayed when Evernote for Windows 3.5 or later is installed. Manage Scanned Documents through Linkage with Google Drive. Scan to Google Drive Save PDF files in Google Drive.
  • Page 19: Managing Scanned Images In Scansnap Organizer

    Managing Scanned Images in ScanSnap Organizer Managing Scanned Images in ScanSnap Organizer This section explains how to save the scanned image file in ScanSnap Organizer. Click the [ScanSnap Organizer] icon in the Quick Menu. a The [ScanSnap Organizer] window appears. ATTENTION l You cannot start scanning when the Quick Menu is displayed.
  • Page 20: Filing And Organizing Business Cards

    Blank pages are not removed even if the [Blank page removal] is selected when you store scanned images of business cards in CardMinder. l Scanned images can be stored in CardMinder all at once as shown below. iX500/S1500/S1500M/S1300i/S1300 Up to 500 sheets (1,000 pages), including blank pages iX100/S1100i/S1100/SV600...
  • Page 21 Filing and Organizing Business Cards l Do not move, delete, or rename scanned images using other applications while the Quick Menu is displayed. HINT l For details about the functions of CardMinder and how to use it, refer to the CardMinder Help. l Profiles can also be used for the linkage function.
  • Page 22: Managing Scanned Images In A Specified Folder

    Managing Scanned Images in a Specified Folder Managing Scanned Images in a Specified Folder This section explains how to save a scanned image file in a specified folder. The scanned image file that is saved in a shared folder on the network can be shared with others. In addition, you can inform others of the destination folder path easily by an e-mail message because the path can be stated in the message automatically.
  • Page 23 Managing Scanned Images in a Specified Folder Click the [Save] button. a The scanned image file is saved in the specified folder. HINT When you select the [State a path to a destination folder in an E-mail message] checkbox in the [Scan to Folder] window, a new message window appears listing the destination folder path where the file is saved.
  • Page 24: Attaching Files To E-Mail

    Attaching Files to E-mail Attaching Files to E-mail This section explains how to attach the scanned image file to an e-mail message. HINT The default e-mail program is used as the e-mail program to link with. The e-mail program may not properly link with ScanSnap Manager even if it is the default e-mail program.
  • Page 25 Attaching Files to E-mail Preview Click the [Attach] button. a A new e-mail message window appears with the file attached.
  • Page 26 Attaching Files to E-mail HINT When the [Set a "Document Open password" for PDF files] checkbox is selected in the [Scan to E-mail - Options] window or the [Scan to E-mail] window, click the [Attach] button to display the following [Scan to E-mail - Set a password] window. Enter a password, and then click the [OK] button.
  • Page 27: E-Mail Program Settings

    Attaching Files to E-mail E-mail Program Settings Configure e-mail program settings in the following procedure. Windows 10 Click [Start] menu → [All apps] → [Windows System] → [Set your default programs] under [Default Programs ]. a The [Set Default Programs] window appears. Select an e-mail program to link with ScanSnap Manager from [Programs].
  • Page 28 Attaching Files to E-mail Select [Set this program as default] and click the [OK] button. Windows XP The e-mail program selected in Internet Explorer [Tools] menu → [Internet Options] → the [Programs] tab → [E-mail] is used to link with ScanSnap Manager. If no e-mail program is selected, select an e-mail program to link with ScanSnap Manager in the [E- mail].
  • Page 29: Using Scansnap As A Copy Machine To Print Scanned Images With A Printer

    Using ScanSnap as a Copy Machine to Print Scanned Images with a Printer Using ScanSnap as a Copy Machine to Print Scanned Images with a Printer This section explains how to print the scanned image with a printer. When a printer links with ScanSnap Manager, the ScanSnap can be used as a copy machine. ATTENTION l Note that shadows around the edges of the document may appear as lines on the generated scanned image, depending on the scanning method and paper conditions.
  • Page 30 Using ScanSnap as a Copy Machine to Print Scanned Images with a Printer Preview Click the [Print] button. a The scanned image is printed. ATTENTION l You cannot start scanning after the Quick Menu is displayed and before the [Scan to Print] window is closed.
  • Page 31: Managing Scanned Images In A Digital File Cabinet

    Managing Scanned Images in a Digital File Cabinet Managing Scanned Images in a Digital File Cabinet This section explains how to save the scanned image as a PDF file to the following: l Rack2-Filer Smart l Rack2-Filer ATTENTION The following settings in ScanSnap Manager are disabled when the scanned image is saved to Rack2- Filer Smart or Rack2-Filer: l Rename file after scanning l Color high compression...
  • Page 32 Managing Scanned Images in a Digital File Cabinet l Rack2-Filer Rack2-Filer starts up, and the PDF file created by the ScanSnap is saved in Rack2-Filer. ATTENTION l You cannot start scanning another document after the Quick Menu is displayed and before importing to Rack2-Filer Smart or Rack2-Filer is completed.
  • Page 33: Managing Notes And Scanned Images Together

    Managing Notes and Scanned Images Together Managing Notes and Scanned Images Together This section explains how to save the scanned image as a PDF or a JPEG file to Magic Desktop. ATTENTION When the scanned image is saved to Magic Desktop, the following settings in ScanSnap Manager are disabled: l Rename file after scanning l Color high compression...
  • Page 34: Saving Data To A Mobile Device

    For details about the operating systems on which ScanSnap Connect Application for mobile devices operates, refer to the following web page: http://scansnap.fujitsu.com/g-support/en/ l The number of scanned image files and the maximum file size that can be sent to a mobile device...
  • Page 35 Saving Data to a Mobile Device HINT l On a window that appears when [Scan to Mobile] is started for the first time, click the [OK] button to open the [Scan to Mobile - Basic] window. In the [Scan to Mobile - Basic] window, enter a password to connect to the mobile device.
  • Page 36 Saving Data to a Mobile Device l A firewall alert may be displayed. When the alert is displayed, click [Allow access] or [Unblock] buttons to continue processing. Connect to the computer from your mobile device. For details about connecting to the computer from your mobile device, refer to the Basic Operation Guide (Mobile Connection) for your mobile device.
  • Page 37 Saving Data to a Mobile Device ATTENTION l You cannot start scanning when the Quick Menu is displayed. Wait until ScanSnap Manager links with [Scan to Mobile] before scanning another document. l Do not move, delete, or rename scanned images using other applications while the Quick Menu is displayed.
  • Page 38: Saving Data To Your Dropbox Folder

    Saving Data to Your Dropbox Folder Saving Data to Your Dropbox Folder This section explains how to save the scanned image as a PDF or a JPEG file to your Dropbox folder. ATTENTION l You need to have a Dropbox account. l You can save up to 100 files to your Dropbox folder at once.
  • Page 39 Saving Data to Your Dropbox Folder Preview ATTENTION The file will not be synced with Dropbox unless you select the Dropbox folder as the destination folder. Click the [Save] button. a The scanned image is saved to your Dropbox folder. ATTENTION l You cannot start scanning after the Quick Menu is displayed and before the [Scan to Dropbox] window is closed.
  • Page 40: Saving Documents To Evernote (As A Pdf File)

    Saving Documents to Evernote (as a PDF File) Saving Documents to Evernote (as a PDF File) This section explains how to save the scanned image as a PDF file to Evernote. When you save a scanned image to Evernote after converting it into a searchable PDF, the PDF file becomes searchable in Evernote.
  • Page 41 Saving Documents to Evernote (as a PDF File) HINT l Even after the scanned image is saved to Evernote, the same file as the scanned image remains in the folder specified for [Image saving folder] in the [Save] tab of the ScanSnap setup window. Delete this file if unnecessary.
  • Page 42: Saving Handwritten Notes To Evernote (As A Jpeg File)

    Saving Handwritten Notes to Evernote (as a JPEG File) Saving Handwritten Notes to Evernote (as a JPEG File) This section explains how to save the scanned image as a JPEG file to Evernote. When you save a JPEG file to Evernote, text recognition is performed on all text, including handwritten characters, and the file becomes searchable in Evernote.
  • Page 43: Saving Data To Google Drive

    Saving Data to Google Drive Saving Data to Google Drive This section explains how to save the scanned image as a PDF file to Google Drive. ATTENTION l You need to create a Google account (free). l [Scan to Google Drive] is not available in a proxy environment that requires authentication upon connecting to the Internet.
  • Page 44 Saving Data to Google Drive HINT l If [JPEG(*.jpg)] is selected for [File format] in the [File option] tab of the ScanSnap setup window, a separate PDF file will be created from each JPEG file. l Note that text recognition will be performed only on pages containing text which is not yet recognized.
  • Page 45 Saving Data to Google Drive ATTENTION l You cannot start scanning when the Quick Menu is displayed. Save the PDF file to Google Drive before scanning the next document. l Do not move, delete, or rename scanned images using other applications while the Quick Menu is displayed.
  • Page 46: Posting To Salesforce Chatter

    Posting to Salesforce Chatter Posting to Salesforce Chatter This section explains how to post a scanned image as a PDF or a JPEG file to Salesforce Chatter. ATTENTION l A Salesforce CRM license is required separately. l ScanSnap Manager can link with the following Salesforce editions: Unlimited Enterprise l A maximum of 100 scanned image files can be posted to Salesforce Chatter at once.
  • Page 47 Posting to Salesforce Chatter You can configure the settings for scanning to Salesforce Chatter in the [Scan to Salesforce Chatter] window. For details about the [Scan to Salesforce Chatter] window, refer to the ScanSnap Manager Help. Preview Click the [Post] button. a Posting to Salesforce Chatter starts.
  • Page 48 Posting to Salesforce Chatter Salesforce does not start up after the posting has completed. To check the saved scanned image file, start a web browser and log into Salesforce. ATTENTION l You cannot start scanning after the Quick Menu is displayed and before the [Scan to Salesforce Chatter] window is closed.
  • Page 49: Saving Data To Your Sugarsync Folder

    Saving Data to Your SugarSync Folder Saving Data to Your SugarSync Folder This section explains how to save the scanned image as a PDF or a JPEG file to your SugarSync folder. ATTENTION l You need to have a SugarSync account. l You can save up to 100 files to your SugarSync folder at once.
  • Page 50 Saving Data to Your SugarSync Folder Preview ATTENTION The file will not be synced with SugarSync unless you select a SugarSync folder as the destination folder. Click the [Save] button. a The scanned image is saved to your SugarSync folder. ATTENTION l You cannot start scanning after the Quick Menu is displayed and before the [Scan to SugarSync] window is closed.
  • Page 51: Converting Into Word, Excel, Or Powerpoint Documents

    Converting into Word, Excel, or PowerPoint Documents Converting into Word, Excel, or PowerPoint Documents This section explains how to convert the scanned image into Word/Excel/PowerPoint files using ABBYY FineReader for ScanSnap bundled with the ScanSnap. ATTENTION l The converted data is saved in one of the following formats. ABBYY Scan to Word: DOCX format (.docx) ABBYY Scan to Excel(R): XLSX format (.xlsx) ABBYY Scan to PowerPoint(R): PPTX format (.pptx)
  • Page 52 Converting into Word, Excel, or PowerPoint Documents a When the conversion is completed, Word, Excel, or PowerPoint starts up, and the conversion result is displayed. ATTENTION l You cannot start scanning when the Quick Menu is displayed. Wait until the conversion is over to scan another document.
  • Page 53: Optical Character Recognition (Ocr) Function Of Abbyy Finereader For Scansnap

    Converting into Word, Excel, or PowerPoint Documents Optical Character Recognition (OCR) Function of ABBYY FineReader for ScanSnap This section explains about the OCR function of ABBYY FineReader for ScanSnap. Overview of ABBYY FineReader for ScanSnap ABBYY FineReader for ScanSnap is an application used exclusively with the ScanSnap. This program can perform text recognition only for PDF files created by using the ScanSnap.
  • Page 54 Converting into Word, Excel, or PowerPoint Documents Application Suitable for Text Recognition Not Suitable for Text Recognition ABBYY Scan to Documents containing simple tables with Documents containing: Excel(R) no cells merged l Tables with no solid border lines l Tables with complicated cell formats l Complex tables containing sub-tables l Diagrams l Graphs...
  • Page 55 Converting into Word, Excel, or PowerPoint Documents l Skewed documents l Documents written in languages other than the specified language l Documents with characters on an unevenly colored background Example: Shaded characters l Documents with many decorated characters Example: Decorated characters (embossed/outlined) l Documents with characters on a patterned background Example: Characters overlapping illustrations and diagrams l Documents with many characters contacting underlines or borders...
  • Page 56: Managing Scanned Images In Sharepoint

    Managing Scanned Images in SharePoint Managing Scanned Images in SharePoint This section explains how to save the scanned image in SharePoint. ATTENTION l To save a large file to SharePoint, the SharePoint setting needs to be changed. For details about changing the SharePoint setting, contact the system administrator.
  • Page 57 Managing Scanned Images in SharePoint a The scanned image is saved in the specified document library. ATTENTION l You cannot start scanning when the Quick Menu is displayed. Wait until ScanSnap Manager links with Microsoft SharePoint before scanning another document. l Do not move, delete, or rename scanned images using other applications while the Quick Menu is displayed.
  • Page 58: Managing Scanned Images In The Picture Folder (As Jpeg Files)

    Managing Scanned Images in the Picture Folder (as JPEG Files) Managing Scanned Images in the Picture Folder (as JPEG Files) This section explains how to save the scanned image as a JPEG file to Picture Folder. HINT The following folder is set as the "Pictures folder" by default: l Windows 10/Windows 8.1/Windows 8/Windows 7/Windows Vista DriveName (such as C): \Users\UserName\Pictures\ScanSnap l Windows XP...
  • Page 59 Managing Scanned Images in the Picture Folder (as JPEG Files) Preview Click the [Save] button. a The scanned image is saved in the Pictures folder. ATTENTION l You cannot start scanning after the Quick Menu is displayed and before the [Scan to Picture Folder] window is closed.
  • Page 60: Profile

    Profile Profile This section explains profiles. Once the frequently used scan settings are saved as profiles, you can select a profile to easily change scan settings depending on your scanning purpose. You can manage up to 20 profiles. To select a profile, left-click the ScanSnap Manager icon to show the Left-Click Menu.
  • Page 61: Using Profiles To Perform Scanning

    Using Profiles to Perform Scanning Using Profiles to Perform Scanning This section explains how to use profiles to perform scanning. The following explains an example in which the scanned image file is saved to ScanSnap Organizer. Select [Scan Button Settings] from the Right-Click Menu. a The ScanSnap setup window appears.
  • Page 62 Using Profiles to Perform Scanning HINT When you connect SV600 and another ScanSnap to a computer, the Left-Click Menu specific to each ScanSnap is displayed. In that case, select a profile from the Left-Click Menu for the ScanSnap model you use. Scan documents with the ScanSnap.
  • Page 63 Using Profiles to Perform Scanning...
  • Page 64: Profile Management

    Profile Management Profile Management This section explains how to manage profiles. For details about how to add, change, or delete profiles, refer to the following: "Adding Profiles" (page 65) "Changing Profiles" (page 67) "Renaming Profiles" (page 69) "Changing the Display Order of Profiles" (page 71) "Deleting Profiles"...
  • Page 65: Adding Profiles

    Profile Management Adding Profiles This section explains how to add a profile. Up to 20 profiles can be saved including the [Standard] profile. Select [Scan Button Settings] from the Right-Click Menu. a The ScanSnap setup window appears. Clear the [Use Quick Menu] checkbox. Configure the scan settings in each tab.
  • Page 66 Profile Management a The [Add new profile] window appears. Type in a new profile name and click the [OK] button. a The added profile appears in [Profile] in the ScanSnap setup window. Click the [OK] button to close the ScanSnap setup window.
  • Page 67: Changing Profiles

    Profile Management Changing Profiles This section explains how to change the scan settings for a profile. Select [Scan Button Settings] from the Right-Click Menu. a The ScanSnap setup window appears. Clear the [Use Quick Menu] checkbox. Select a profile to change from [Profile]. Change the scan settings in each tab.
  • Page 68 Profile Management When you finish changing the settings for the selected profile, click the [OK] button. a The overwrite confirmation window appears. To overwrite the profile, click the [Yes] button. To save the settings as "Standard", click the [No] button. HINT The confirmation message does not appear when the [Standard] profile is selected in step 3.
  • Page 69: Renaming Profiles

    Profile Management Renaming Profiles This section explains how to rename a profile. You can rename other profiles than the [Standard] profile. Select [Profile Management] from the Right-Click Menu. a The [ScanSnap Manager - Profile Management] window appears. HINT l If you cannot select [Profile Management] in the Right-Click Menu, clear the [Use Quick Menu] checkbox in the ScanSnap setup window.
  • Page 70 Profile Management a The profile is renamed. Click the [Close] button to close the [ScanSnap Manager - Profile Management] window.
  • Page 71: Changing The Display Order Of Profiles

    Profile Management Changing the Display Order of Profiles This section explains how to change the display order of profiles. However, you cannot change the [Standard] display order. Select [Profile Management] from the Right-Click Menu. a The [ScanSnap Manager - Profile Management] window appears. HINT l If you cannot select [Profile Management] in the Right-Click Menu, clear the [Use Quick Menu] checkbox in the ScanSnap setup window.
  • Page 72 Profile Management Click the [Close] button to close the [ScanSnap Manager - Profile Management] window.
  • Page 73: Deleting Profiles

    Profile Management Deleting Profiles This section explains how to delete a profile. You can delete other profiles than the [Standard] profile. Select [Profile Management] from the Right-Click Menu. a The [ScanSnap Manager - Profile Management] window appears. HINT l If you cannot select [Profile Management] in the Right-Click Menu, clear the [Use Quick Menu] checkbox in the ScanSnap setup window.
  • Page 74 Profile Management Click the [Close] button to close the [ScanSnap Manager - Profile Management] window.
  • Page 75: Scansnap Folder Operations

    ScanSnap Folder Operations ScanSnap Folder Operations This section explains ScanSnap Folder. "ScanSnap Folder" is a temporary folder where you can save images scanned with the ScanSnap to upload the file to a Web application or attach the file to an e-mail. ScanSnap Folder supports a wide range of applications including Web applications.
  • Page 76: Using Scansnap Folder To Perform Scanning

    Using ScanSnap Folder to Perform Scanning Using ScanSnap Folder to Perform Scanning This section explains how to use ScanSnap Folder to perform scanning. The following explains an example in which the scanned image file is attached to an e-mail in Windows Live Mail.
  • Page 77 Using ScanSnap Folder to Perform Scanning HINT For Windows 8.1/Windows 8/Windows 7/Windows Vista, when you select the ScanSnap Folder located in [Favorites] ([Favorite Links] for Windows Vista), scanning becomes available in some applications. Select ScanSnap Folder. a A notification appears from the ScanSnap Manager icon in the notification area, and scanning becomes available.
  • Page 78 Using ScanSnap Folder to Perform Scanning ATTENTION Selecting "ScanSnap Folder" from some applications may terminate those applications. If your application ends, take an alternate measure. Use your application separately after starting an application in the Quick Menu to process and save the scanned image. Scan documents with the ScanSnap.
  • Page 79 Using ScanSnap Folder to Perform Scanning Preview Click the [Save] button. a The file is saved to ScanSnap Folder.
  • Page 80 Using ScanSnap Folder to Perform Scanning Select the file to be attached, and click the [Open] button. a The file is attached. HINT You can enable or disable ScanSnap Folder. For details, refer to "Enabling or Disabling ScanSnap Folder" (page 81).
  • Page 81: Enabling Or Disabling Scansnap Folder

    Enabling or Disabling ScanSnap Folder Enabling or Disabling ScanSnap Folder You can enable or disable ScanSnap Folder. Enabling or disabling ScanSnap Folder causes the following changes: l Whether the "ScanSnap Folder" folder is displayed under [Computer] ([My Computer] for Windows XP) l For Windows 8.1/Windows 8/Windows 7/Windows Vista, whether there is a shortcut to the "ScanSnap Folder"...
  • Page 82: Scan Settings For Your Intended Use

    Scan settings can be configured in the ScanSnap setup window. "Scanning Only One Side of a Document (iX500, S1500, S1500M, S1300i, or S1300)" (page "Scanning Color Documents in Gray or Black & White" (page 84) "Scanning Color Documents in High Compression" (page 85) "Deleting Blank Pages (Not Applicable to SV600)"...
  • Page 83: Scanning Only One Side Of A Document (Ix500, S1500, S1500M, S1300I, Or S1300)

    Scanning Only One Side of a Document (iX500, S1500, S1500M, S1300i, or S1300) Scanning Only One Side of a Document (iX500, S1500, S1500M, S1300i, or S1300) To scan only one side of a document, in the [Scanning] tab of the ScanSnap setup window, select [Simplex Scan] in the [Scanning side] drop-down list.
  • Page 84: Scanning Color Documents In Gray Or Black & White

    Scanning Color Documents in Gray or Black & White Scanning Color Documents in Gray or Black & White If you want to scan color documents and save them in gray or black & white, select [Gray] or [B&W] from the [Color mode] drop-down list in the [Scanning] tab of the ScanSnap setup window.
  • Page 85: Scanning Color Documents In High Compression

    Scanning Color Documents in High Compression Scanning Color Documents in High Compression Large quantities of color documents can be scanned in high compression mode and saved as a compact PDF file. ATTENTION When scanning in [Color high compression] mode, only the background is scanned in high compression separated from the characters.
  • Page 86: Deleting Blank Pages (Not Applicable To Sv600)

    Deleting Blank Pages (Not Applicable to SV600) Deleting Blank Pages (Not Applicable to SV600) The ScanSnap can detect and automatically delete blank pages from a scanned image. For example, when you scan a mixed batch of double-sided and single-sided documents in duplex mode, the images are generated without the back sides of the single-sided documents (blank pages).
  • Page 87: Correcting Skewed Character Strings

    Correcting Skewed Character Strings Correcting Skewed Character Strings When documents with skewed character strings are scanned, the ScanSnap is able to detect the skewed character strings and correct them. ATTENTION If the Carrier Sheet is used for scanning, skewed character strings are not corrected. HINT When [Automatic detection] is specified for [Paper size] in the [Paper] tab of the ScanSnap setup window, the skew in the image is always corrected.
  • Page 88 Correcting Skewed Character Strings Click the [OK] button to close all the windows. ATTENTION l Up to ±5 degrees of skew can be corrected. l Skewed characters are corrected based on the character strings printed on the document. Therefore, the scanned image for the following types of documents may be adjusted at the wrong angle.
  • Page 89: Rotating A Scanned Image To Its Correct Orientation

    Rotating a Scanned Image to Its Correct Orientation Rotating a Scanned Image to Its Correct Orientation The ScanSnap is able to rotate each scanned image automatically or to a specified orientation. In an office environment, it is often the case that a single batch contains same size documents of different text orientations.
  • Page 90 Rotating a Scanned Image to Its Correct Orientation l Documents written using only capital letters l Documents including handwritten characters l Skewed documents l Documents not written in the following languages English/French/German/Italian/Spanish/Portuguese Languages (Japanese, Chinese (simplified/traditional), Korean, and Russian) that are included in the OCR pack that has been installed A language that is specified for [Language] by selecting the [Convert to Searchable PDF] check box in the [File option] tab of the ScanSnap setup window...
  • Page 91: Reducing Bleed-Through

    Reducing Bleed-Through Reducing Bleed-Through The bleed-through that appears in the scanned image when there is text or illustration on the back side of the document can be reduced. In the ScanSnap setup window, select the [Scanning] tab, and click the [Option] button.
  • Page 92 Reducing Bleed-Through a The following message appears. Click the [OK] button to close all the windows. ATTENTION For documents described below, bleed-through reduction may not function effectively. In that case, clear the [Reduce bleed-through] checkbox. l Documents with light colored letters or pictures/documents with thin letters or lines/documents with a dark background color The color may not be reproduced or the color may be changed.
  • Page 93: Reducing The Effect Of Lighting (For Sv600)

    Reducing the Effect of Lighting (For SV600) Reducing the Effect of Lighting (For SV600) Horizontal stripes caused by the effect of fluorescent or other lighting can be reduced in the scanned image. ATTENTION l This process makes scanning speed slower than usual. It also makes the waiting time to start scanning longer for continuous scanning.
  • Page 94 Reducing the Effect of Lighting (For SV600) a The following message appears. Click the [OK] button to close all the windows.
  • Page 95: Reducing Faded Colors And Blown-Out Highlights (For Sv600)

    Reducing Faded Colors and Blown-Out Highlights (For SV600) Reducing Faded Colors and Blown-Out Highlights (For SV600) Faded colors and blown-out highlights can be reduced in the scanned image. ATTENTION When the [Thicken color images] checkbox is selected, the following checkboxes are disabled: l [Reduce bleed-through] checkbox l [Brightness (black &...
  • Page 96 Reducing Faded Colors and Blown-Out Highlights (For SV600) a The following message appears. Click the [OK] button to close all the windows.
  • Page 97: Correcting Skewed Text (For Sv600)

    Correcting Skewed Text (For SV600) Correcting Skewed Text (For SV600) The horizontally skewed text, lines, or graphics in the scanned images can be corrected. ATTENTION In the following types of documents, skews are not corrected: l Documents without a horizontal line l Documents with fine (less than 0.5 point thick), broken, dotted, wavy, or light-colored lines In the ScanSnap setup window, select the [Scanning] tab, and click the [Option] button.
  • Page 98 Correcting Skewed Text (For SV600) Click the [OK] button to close all the windows. HINT When a book is scanned, the horizontally skewed text, lines, or graphics in the scanned image can be corrected by selecting the [Correct skewed text] checkbox in the [Book Image Viewer] window.
  • Page 99: Saving Scanned Images In Multiple Pdf Files

    Saving Scanned Images in Multiple PDF Files Saving Scanned Images in Multiple PDF Files The ScanSnap is able to save scanned image in separate PDF files based on the specified number of pages. For example, you can scan a batch of slips, and save each slip as a PDF file. In the ScanSnap setup window, select the [File option] tab, and select [PDF (*.pdf)] from the [File format] drop-down list.
  • Page 100 Saving Scanned Images in Multiple PDF Files HINT In duplex mode, two pages (front and back) are created per document. When you select the [Blank page removal] checkbox in the [Scanning] tab, the number of pages of the original document and the scanned image does not match because blank pages are deleted.
  • Page 101: Saving The Scanned Images Of A Book As Separate Single-Page Images (For Sv600)

    Saving the Scanned Images of a Book as Separate Single-Page Images (For SV600) Saving the Scanned Images of a Book as Separate Single-Page Images (For SV600) When a book is scanned, the double-page spread image can be split into two images, one on the left-side and one on the right-side.
  • Page 102 Saving the Scanned Images of a Book as Separate Single-Page Images (For SV600) Click the [OK] button to close all the windows.
  • Page 103: Creating Searchable Pdf Files

    Creating Searchable PDF Files Creating Searchable PDF Files The ScanSnap is able to perform text recognition on a scanned image automatically and create a searchable PDF file. In the ScanSnap setup window, select [PDF (*.pdf)] from the [File format] drop-down list in the [File option] tab. HINT It is recommended that you select [Better] or [Best] for [Image quality] in the [Scanning] tab of the ScanSnap setup window.
  • Page 104 Creating Searchable PDF Files Click the [OK] button to close the message. Specify the options for [OCR options]. Click the [OK] button to close all the windows. ATTENTION l Scanned images of the following types of documents (characters) may not be recognized correctly. In that case, better results in text recognition may be achieved by changing the setting for [Color mode] or specifying a higher resolution in [Image quality].
  • Page 105 Creating Searchable PDF Files Example: Characters overlapping illustrations and diagrams Documents with many characters contacting underlines or borders Documents with both text and diagrams or tables l When book image correction is performed on a scanned image, the text on the scanned image may not be recognized correctly.
  • Page 106: Setting Keywords In Pdf Files

    Setting Keywords in PDF Files Setting Keywords in PDF Files If the document is black & white, character strings (such as the page heading and the title) can be set as keywords and used for a PDF file search. To set keywords for PDF files, mark a character string to be set as a keyword with a water-based highlight pen so that the character string is completely covered.
  • Page 107 Setting Keywords in PDF Files ATTENTION This checkbox is disabled when an unsupported language is specified for [Language]. The following languages are supported: Japanese/English/French/German/Italian/Spanish/Chinese (simplified)/Chinese (traditional)/ Korean/Russian/ Portuguese a The following message appears. Click the [OK] button to close the message. Specify [Select OCR] and [OCR options].
  • Page 108 Setting Keywords in PDF Files l When multiple marked sections exist in line, the marked character string closest to the top of the document is set as a keyword. Example: In the following case, the character string in marked section B, which is higher than marked section A, is set as a keyword.
  • Page 109 Setting Keywords in PDF Files the [Reduce bleed-through] checkbox is located in the [Image quality] tab on the [Scanning mode option] window). l If the same character string is marked several times in the document, the same keyword is added multiple times in the PDF file.
  • Page 110: How To Mark Character Strings

    Setting Keywords in PDF Files How to Mark Character Strings To set keywords for PDF files, mark a character string to be set as a keyword with a water-based highlight pen so that the character string is completely covered. When you perform a scan, the marked character strings are recognized and set as keywords for the PDF file.
  • Page 111 Setting Keywords in PDF Files ATTENTION l iX100/S1300i/S1300/S1100i/S1100 It is recommended that you use a blue or a green highlight pen for marking. When you use colors such as pink or yellow for marking, the marked sections may not be recognized as keywords.
  • Page 112: Setting Passwords For Pdf Files

    Setting Passwords for PDF Files Setting Passwords for PDF Files When saving image data as PDF files, you can set Document Open passwords for the PDF files. Once you set a password for a PDF file, the password-protected PDF files cannot be opened by anyone except the person who knows the password.
  • Page 113 Setting Passwords for PDF Files HINT When one of the following is selected from [Application] in the [Application] tab on the ScanSnap setup window and the [Set a password for PDF file] checkbox is selected, a message appears. l ScanSnap Organizer l Scan to Rack2-Filer Smart l Scan to Magic Desktop Read the message, and click the [OK] button to close the message.
  • Page 114 Setting Passwords for PDF Files HINT After the settings have been done, the following window appears when you scan a document. Type in the same password in the [Password] and [Confirm] fields, and then click the [OK] button. If you click the [Cancel] button, the PDF file is saved without a password.
  • Page 115 Setting Passwords for PDF Files l To use a preset password 1. Select the [Use a fixed password] checkbox. The same password is set for all PDF files. You do not have to set a password every time a document is scanned. 2.
  • Page 116 Setting Passwords for PDF Files Click the [OK] button to close all the windows. ATTENTION It is not possible to open a PDF file if you forget the password. HINT The following characters can be used to set passwords: l Max. characters: Up to 16 characters l Alphanumeric characters: A to Z, a to z, 0 to 9 l Symbols: ! "...
  • Page 117: Creating Pdf/A Files

    Creating PDF/A Files Creating PDF/A Files PDF/A files that conform to PDF/A-1b can be created. PDF/A is a file format that is used for long-term storage and management of electronic documents. This is a suitable file format when you need to convert documents into image data and store them for a long time.
  • Page 118 Creating PDF/A Files a The following message appears. Click the [OK] button to close all the windows.
  • Page 119: Starting Scanning Automatically (Sv600)

    Starting Scanning Automatically (SV600) Starting Scanning Automatically (SV600) By using the following functions, you can start scanning automatically. l Page turning detection The ScanSnap automatically detects page turning and starts continuous scanning. This is useful for scanning multiple pages of a book continuously. ATTENTION When using the page turning detection, place only one book.
  • Page 120 Starting Scanning Automatically (SV600) l Setting the page turning detection Select the [Configure settings for starting the next scan] checkbox and then [Page turning detection mode].
  • Page 121 Starting Scanning Automatically (SV600) l Setting timed mode To set the time before the ScanSnap starts to scan a document: Select the [Specify the waiting time to start scanning after pressing the [Scan] button] checkbox, and then specify [Waiting time].
  • Page 122 Starting Scanning Automatically (SV600) To repeat a document scan after every specified time interval: 1. Select the [Configure settings for starting the next scan] checkbox, and then select [Timed interval (Timed mode)]. 2. Specify [Scan interval].
  • Page 123 Starting Scanning Automatically (SV600) Click the [OK] button to close all the windows.
  • Page 124: Setting Scansnap Manager

    "Managing Linked Applications" (page 134) "Managing Custom Paper Sizes" (page 141) "Automatic Linkage with Applications" (page 147) "When Two ScanSnaps Are Connected to a Computer (For SV600)" (page 151) "Connecting the ScanSnap to a Wireless LAN (For iX500 or iX100)" (page 153)
  • Page 125: How To Configure Scan Settings

    How to Configure Scan Settings How to Configure Scan Settings You can configure ScanSnap Manager scan settings in the ScanSnap setup window depending on your intended use of the scanned images. Open the ScanSnap setup window. l Scanning using the Quick Menu or profile: Select [Scan Button Settings] from the Right-Click Menu.
  • Page 126 How to Configure Scan Settings l You can also open the ScanSnap setup window by the following ways. If the "ScanSnap Folder" folder is opened, the ScanSnap setup window for ScanSnap Folder appears. Double-click the ScanSnap Manager icon Press [Ctrl], [Shift], and [Space] keys simultaneously. Select from the [Start] menu.
  • Page 127: Quick Menu Settings

    Quick Menu Settings Quick Menu Settings The following settings can be configured in the Quick Menu: "Changing Display Mode" (page 128) "Changing Display Order" (page 129) "Adding Applications to Favorites" (page 132)
  • Page 128: Changing Display Mode

    Quick Menu Settings Changing Display Mode The following two modes are available in the Quick Menu: [Favorites] mode Shows the applications specified as favorites. When you set often-used applications as favorites and show them in [Favorites] mode, you can quickly and conveniently find the applications. For details about specifying favorites, refer to "Adding Applications to Favorites"...
  • Page 129: Changing Display Order

    Quick Menu Settings Changing Display Order The order of displayed applications in the Quick Menu can be changed. The procedure is as follows. Click in the Quick Menu. a The [Applications to Show/Hide] window appears. Specify the order in which applications are displayed in the Quick Menu. Applications are displayed in the Quick Menu in the same order as they are listed in the [Applications to Show/Hide] window.
  • Page 130 Quick Menu Settings The applications are displayed in the order shown below in the Quick Menu and in the application list of the [Applications to Show/Hide] window.
  • Page 131 Quick Menu Settings Click the [OK] button to close the [Applications to Show/Hide] window. a The order in which applications are displayed in the Quick Menu is changed.
  • Page 132: Adding Applications To Favorites

    Quick Menu Settings Adding Applications to Favorites You can set often-used applications as favorites in order to select them from the Quick Menu easily. The procedure is as follows. Click [Show All Applications] in the Quick Menu. a The Quick Menu switches to [All Applications] mode. Right-click an application that you want to set as a favorite and click [Add to Favorites] in the displayed menu.
  • Page 133: Changing The Settings Of Linked Applications

    Changing the Settings of Linked Applications Changing the Settings of Linked Applications Depending on the types of linked applications, you can use application-specific settings or enable settings that have been specified on linked applications. This section explains how to specify the settings of linked applications. To change the settings using the Quick Menu Move the mouse cursor to the application icon, and then click For applications whose settings cannot be changed,...
  • Page 134: Managing Linked Applications

    Managing Linked Applications Managing Linked Applications Applications added to the Quick Menu and to [Application] in the [Application] tab on the ScanSnap setup window can be added, changed, and deleted. "Adding Applications" (page 135) "Changing Application Settings" (page 139) "Deleting Applications" (page 140)
  • Page 135: Adding Applications

    Managing Linked Applications Adding Applications This section explains how to add an application. Up to any 10 applications can be added. Select [Scan Button Settings] from the Right-Click Menu. a The ScanSnap setup window appears. In the [Application] tab, click the [Application Settings] button. a The [Applications to Show/Hide] window appears.
  • Page 136 Managing Linked Applications a The [Select application] window appears. Select an application to be added, and click the [Open] button. a The application path is displayed in [Application Path] on the [Application Settings] window. Enter the following items: l Application Name l Description Under [Available file format], select the checkbox for a file format to be linked.
  • Page 137 Managing Linked Applications HINT As needed, check if an application to be added supports your desired file format. The procedure is as follows. 1. Click the [Test] button next to the checkbox. a A confirmation message appears. 2. Click the [OK] button. a The [Select File] window appears.
  • Page 138 Managing Linked Applications HINT When the [Use Quick Menu] checkbox is cleared in the ScanSnap setup window, clicking the [Add or Remove] button in the [Application] tab displays the [Add or remove application] window.
  • Page 139: Changing Application Settings

    Managing Linked Applications Changing Application Settings Select [Scan Button Settings] from the Right-Click Menu. a The ScanSnap setup window appears. In the [Application] tab, click the [Application Settings] button. a The [Applications to Show/Hide] window appears. Click the [Settings] button. a The [Add or remove application] window appears.
  • Page 140: Deleting Applications

    Managing Linked Applications Deleting Applications This section explains how to delete an application. Select [Scan Button Settings] from the Right-Click Menu. a The ScanSnap setup window appears. In the [Application] tab, click the [Application Settings] button. a The [Applications to Show/Hide] window appears. Click the [Settings] button.
  • Page 141: Managing Custom Paper Sizes

    Managing Custom Paper Sizes Managing Custom Paper Sizes You can manage (add, change, or delete) any paper size as a custom paper size. Custom paper sizes can be added to [Paper size] in the [Paper] tab of the ScanSnap setup window. "Adding Paper Sizes"...
  • Page 142: Adding Paper Sizes

    Managing Custom Paper Sizes Adding Paper Sizes This section explains how to add a custom paper size. Up to 10 custom paper sizes can be added. Select [Scan Button Settings] from the Right-Click Menu. a The ScanSnap setup window appears. In the ScanSnap setup window, select the [Paper] tab, and click the [Customize] button.
  • Page 143 Managing Custom Paper Sizes Click the [OK] button. a The name of the custom size that was added appears in the [Add or Remove Custom sizes] window. Click the [Close] button to close the window. a The name of the custom size is added to [Paper size].
  • Page 144: Changing Paper Size Settings

    Managing Custom Paper Sizes Changing Paper Size Settings This section explains how to change custom paper size settings. Select [Scan Button Settings] from the Right-Click Menu. a The ScanSnap setup window appears. In the ScanSnap setup window, select the [Paper] tab, and click the [Customize] button.
  • Page 145 Managing Custom Paper Sizes Click the [OK] button. a The name of the custom size that was added appears in the [Add or Remove Custom sizes] window. Click the [Close] button to close the window.
  • Page 146: Deleting Paper Sizes

    Managing Custom Paper Sizes Deleting Paper Sizes This section explains how to delete a custom paper size. Select [Scan Button Settings] from the Right-Click Menu. a The ScanSnap setup window appears. In the ScanSnap setup window, select the [Paper] tab, and click the [Customize] button.
  • Page 147: Automatic Linkage With Applications

    Automatic Linkage with Applications Automatic Linkage with Applications When one of the applications which can automatically link with ScanSnap Manager is running and you perform scanning, ScanSnap Manager will automatically link with the corresponding application regardless of the current scan settings or whether you are using the Quick Menu. Applications that can automatically link with ScanSnap Manager are as follows: l ScanSnap Organizer Scanned image is displayed in ScanSnap Organizer.
  • Page 148 Automatic Linkage with Applications Inactive Active The example above shows ScanSnap Manager automatically linking with ScanSnap Organizer when ScanSnap Organizer's main window is in front (active). Always link when one of the above applications is running When one of the above applications is started, the application specified for [Application] in the [Application] tab in the ScanSnap setup window automatically switches to the running application.
  • Page 149 Automatic Linkage with Applications When the Quick Menu is disabled, the name of the interacting application on the Left-Click Menu is followed by "is interacting". When ScanSnap Organizer is Automatically Interacting with ScanSnap Manager ATTENTION When ScanSnap Manager automatically links with CardMinder l Scanning is performed with the current settings.
  • Page 150: Changing Automatic Linkage Mode

    Automatic Linkage with Applications Changing Automatic Linkage Mode Change automatic linkage mode options in the following procedure. Select [Preferences] from the Right-Click Menu. a The [ScanSnap Manager - Preferences] window appears. Select the automatic linkage mode in the [Automatic Linkage] list. Click the [OK] button to close the [ScanSnap Manager - Preferences] window.
  • Page 151: When Two Scansnaps Are Connected To A Computer (For Sv600)

    ScanSnap Models That Can Be Connected You can use SV600 and another ScanSnap connected to a computer. The following ScanSnap models can be connected to a computer and used together with SV600: l iX500 l iX100 l S1500 l S1500M...
  • Page 152 When Two ScanSnaps Are Connected to a Computer (For SV600) For details, refer to "Profile Management" (page 64).
  • Page 153: Connecting The Scansnap To A Wireless Lan (For Ix500 Or Ix100)

    Connecting the ScanSnap to a Wireless LAN (For iX500 or iX100) You can connect the computer where ScanSnap Manager is installed to iX500 or iX100 via wireless LAN and then scan documents. To use this function, you need an environment in which a wireless LAN can be used.

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