4 Press #, And Then Enter The Ftp Shortcut Number - Lexmark X850e User Manual

11 12 10 13 5 7 4 2 3 9 1 6
Contents Faxing E-mail Copying Index Troubleshooting Administrative support Learning about the MFP Clearing jams Maintaining the MFP Printing Installing options Scanning to a PC or USB flash memory device FTP
Identifying the MFP Adjusting control panel brightness Understanding MFP messages
The MFP scanner lets you scan documents directly to a File Transfer Protocol (FTP) server. Only one FTP address may be The following copy topics are available in this and other chapters. The MFP can be used to e-mail scanned documents to one or more recipients. The MFP scanner lets you scan documents directly to your PC or a USB flash memory device. This chapter covers information about sending a job to print, printing confidential jobs, canceling a print job, printing a menu A By carefully selecting print media and loading it properly, you should be able to avoid most paper jams. For more Periodically, you need to complete certain tasks to maintain optimum print quality. These tasks are covered in this chapter. Chapter 1: Learning about the MFP .................................................................................. 8 CAUTION:
information on avoiding paper jams, see Avoiding jams. If jams do occur, follow the steps outlined in this section. sent to at a time. settings page, a font list, and a directory list. This chapter also provides information on printing folio and statement size
If several people are using the MFP, you may want to designate a key operator to do the setup and maintenance of the MFP. Your computer does not have to be directly connected to the MFP for you to receive Scan to PC images. You can scan the There are four ways to send an e-mail from the MFP. You can type the e-mail address, use a shortcut number, use the
address book 40 Identifying the MFP .......................................................................................................................................... 8
The fax function lets you scan items and fax them to one or more recipients directly from the MFP. When you touch Fax, it media. For tips on paper jam prevention and print media storage, see Avoiding jams and Storing print media.
To resolve the paper jam messages, you must clear the entire paper path, and then touch Continue to clear the message Refer printing problems and maintenance tasks to this key operator. document back to your computer over the network by creating a scan profile on your computer and then downloading the address book, or a profile. Permanent e-mail destinations can be created in the Manage Destinations link located under the
adjust paper tray 63, 69
Quick copy
The MFP displays three types of messages: status messages, attendance messages, and service messages. Status For more information about installing input options, see Installing and removing options or the instructions that came If you are having trouble reading your control panel display, the LCD brightness can be adjusted through the Settings menu.
Using the scanner ............................................................................................................................................ 8
You can customize the MFP memory capacity and connectivity by adding optional cards. The instructions in this section opens the fax destination screen. You enter the fax number and touch Fax It to send your fax. You can also change the fax
and resume printing. The MFP prints a new copy of the page that jammed if Jam Recovery is set to On or Auto; however, profile to the MFP. Configuration tab on the Web page.
adjusting
messages provide information about the current state of the MFP. They require no action on your part. Attendance with the option.
In the U.S., contact Lexmark at 1-800-539-6275 for information about Lexmark Authorized Supplies Dealers in your area. In
help you install any of the following options: settings to fit your personal needs.
Configured models ......................................................................................................................................... 10
Multiple page copying
the Auto setting does not guarantee the page will print.
Power Saver 127
messages alert you to MFP problems that require your intervention. Service messages also alert you to problems that
For more information or detailed instructions, select one of the following: other countries or regions, visit the Lexmark Web site at www.lexmark.com, or contact the place where you bought the For more information or detailed instructions, select one of the following: Sending a job to print
Brightness Understanding the MFP control panel ........................................................................................................... 11
During initial MFP setup, you may be required to configure the MFP for faxing. For additional information, see Fax setup. • Memory cards
screen timeout 127
require intervention. However, the MFP will stop printing and the errors are non-recoverable. It may be possible to power Using the flatbed CAUTION:
MFP.
adjusting quality 29 – Printer memory
Using the LCD touch-screen buttons ............................................................................................................. 17
the MFP off and back on to temporarily recover from the service message error condition. For more information about MFP
The following fax topics are available in this and other chapters.
Copy screens and options
Identifying jams
Once an FTP destination has been configured by your system administrator, the name of the destination becomes available
Advanced Password, menu protection 128 Entering an e-mail address Create a scan to PC profile 1
An MFP driver is software that lets your computer communicate with the MFP. When you choose Print from a software Make sure the MFP is on. – Flash memory
messages, see the Menus and Messages Guide on the Software and Documentation CD.
Menus ............................................................................................................................................................ 23
as a shortcut number or listed as a profile under the Held Jobs icon. An FTP location could also be another PostScript
Advanced Password, setting 130 Storing supplies
application, a window representing the MFP driver opens. You can then select the appropriate settings for the specific job
• Firmware cards
Copying from one size to another
2
Understanding scan to PC options Using a shortcut number Touch the Menus button on the home screen.
printer: for example, a color document can be scanned and then sent to a color printer. Sending a document to an FTP
appendix template Sending a fax
you are sending to the MFP. Print settings selected from the driver override the default settings selected from the MFP
– Bar Code
Chapter 2: Copying ........................................................................................................... 24
If the MFP jams, the appropriate jam message will be displayed on the touch screen Print status message bar.
Making transparencies
server is similar to sending a fax. The difference is that you are sending the information over your network instead of the
3
1-column 148 Touch Settings.
control panel. Online technical support Using the address book Scanning to a USB flash memory device
Choose a cool, clean storage area for the MFP supplies. Store supplies right side up in their original packaging until you are
– Forms
Using fax destination shortcuts
phone line.
applying template to existing files Quick copy ..................................................................................................................................................... 24
ready to use them.
Copying to letterhead 4
Touch General Settings. – IPDS and SCS/TNe
You may need to click Properties or Setup from the initial Print dialog to see all of the available MFP settings you can
Scanning tips E-mailing to a profile
1-column appendix 148
Using the address book
Multiple page copying .................................................................................................................................... 24
For more information or detailed instructions, select one of the following:
change. If you are not familiar with a feature in the MFP driver window, open the online Help for more information. – PRESCRIBE
Do not expose supplies to:
Technical support is available on our Lexmark Web site at 5
Copying photographs Touch the down arrow until Brightness appears.
Asterisk button 13
Adding e-mail subject and message information
Using the flatbed ............................................................................................................................................ 25
Sending faxes from a computer – PrintCryption™
To support all the MFP features, use the Lexmark custom drivers supplied with the MFP. Updated drivers, as well as a automatic size sensing 73
• Direct sunlight
6
Touch the left arrow to decrease the brightness, or touch the right arrow to increase the brightness.
Making copies using media from a selected tray
Create a scan to PC profile Changing the output file type • Other options
Copy screens and options ............................................................................................................................. 25
complete description of the driver packages and Lexmark driver support, are available from the Lexmark Web site. automatic tray linking 73 Entering the FTP address
Creating shortcuts • Temperatures above 35°C (95°F)
Checking an unresponsive MFP
Brightness values can be adjusted from 5 – External Serial Adapter
Copying mixed-sized media
Copying from one size to another .................................................................................................................. 26
E-mailing color documents • High humidity (above 80%)
To print a job from a typical Windows application:
Using a shortcut number
Fax options
B
– Tri-Port Adapter
7
Touch Submit.
• Salty air Making transparencies ................................................................................................................................... 27
1
Type the IP address of the MFP in the address line of your browser, and then press Enter.
Setting the duplex option
Creating an e-mail shortcut
– Infrared Adapter
1
Changing the fax resolution Open the file you want to print.
Backspace button 12
If the MFP is not responding, first make sure: • Corrosive gases
Copying to letterhead ..................................................................................................................................... 27
8
Touch Home.
If the Java applet screen appears, click Yes.
– USB/Parallel 1284-C interface card
booklet 26 Creating an e-mail profile
• Heavy dust
Entering the FTP address 2
From the File menu, select Print.
• The power cord is plugged into the MFP and a properly grounded electrical outlet. Copying photographs ..................................................................................................................................... 27
– Coax/Twinax Adapter
2
brightness, LCD 126 Click Scan Profile.
Quick copy
Canceling an e-mail
• The electrical outlet is not turned off by any switch or breaker.
3
Select the MFP in the dialog. Modify the MFP settings as appropriate (such as the pages you want to print or the Making copies using media from a selected tray ........................................................................................... 28
– Internal print servers (also called internal network adapters or INAs)
buttons Sending a fax
Restoring factory default settings
3
Click Create Scan Profile.
• The MFP is not plugged into any surge protectors, uninterrupted power supplies, or extension cords.
number of copies).
1
? (Tips) 14 Place your original document in the ADF face up. Labels on the ADF show how to load the paper based on its size.
E-mail options Copying mixed-sized media ........................................................................................................................... 28
• 4 Other electrical equipment plugged into the outlet is working.
Select your scan settings, and then click Next.
1
Asterisk 13 Place the original document face up in the ADF or face down on the flatbed.
4
Click Properties or Setup to adjust MFP settings that were not available on the first screen, and then click OK.
Setting the duplex option ............................................................................................................................... 28
2
Adjust the paper guides.
E-mail server setup
There are two ways to send a fax: enter the number using a numeric keypad or use a shortcut number. Use the instructions
• The MFP is turned on.
When you first enter the MFP menus from the control panel, you may notice an asterisk (*) to the left of a value in the Back 21
5
Select a location for saving the scanned output file somewhere on your computer.
Adjust the paper guides when using the ADF.
5 Reducing and enlarging copies ..................................................................................................................... 29
below to send a fax using the keypad, or see Using fax destination shortcuts to fax your documents using a shortcut. Click OK or Print to send the job to the MFP.
3
Touch FTP on the home screen.
menus. This asterisk indicates the factory default setting. These settings are the original MFP settings. (Factory defaults Backspace 12 • The MFP cable is securely attached to the MFP and the host computer, print server, option, or other network
Address book setup
6
Enter a profile name.
2
Press Go on the numeric pad. Adjusting copy quality .................................................................................................................................... 29
may vary for different regions.) Cancel 20 device.
4
Enter the FTP address.
1
Load the original document in the ADF face up. Labels on the ADF show how to load the paper based on its size.
Cancel Job 19
Setting collation options ................................................................................................................................. 29
The profile name is the name that will appear on the Scan Profile list on the MFP control panel.
Once you have checked each of these possibilities, turn the MFP off, wait at least 10 seconds, and then turn the MFP back When you select a new setting from the control panel, Submitting Selection
Printing from a USB flash memory device
5
Touch Send It.
2
Cancel Jobs 16 Adjust the paper guides.
Entering an e-mail address
on. This often fixes the problem. message disappears, an asterisk appears next to the setting to identify it as the current user default setting. These settings Placing separator sheets between copies ..................................................................................................... 30
7
Click Submit.
Clear All 12
3
are active until new ones are stored, or the factory defaults are restored. To restore the original MFP factory default Touch Fax on the home screen.
Setting paper saving options ......................................................................................................................... 30
Continue 20
8
Review the instructions on the Scan to PC screen.
A USB Direct interface is located on the control panel so you can insert a USB flash memory device and print the following
settings:
Using a shortcut number
4
Enter the fax number using the numbers on the touch screen or keypad.
1
Copy 14 Placing the date and time at the top of each page ........................................................................................ 30 Place the original document in the ADF face up or on the flatbed face down.
Multiple page copying
Printing multiple language PDFs
types of documents: CAUTION:
A shortcut number was automatically assigned when you clicked Submit. You can use this shortcut number when
Custom 20
Placing an overlay message on each page ................................................................................................... 31
Add recipients by touching next and then entering the recipient's telephone number or shortcut number, or search or telephone, during a lightning storm.
Adjust the paper guides when using the ADF. Warning:
you are ready to scan your documents.
• Portable Document Format (PDF) [.pdf file]
Dial Pause 12
1 the address book.
Place your original document in the ADF face up. Labels on the ADF show how to load the paper based on its size.
Creating a custom job (job build) ................................................................................................................... 31
2
1 Touch E-mail on the home screen.
Done 21 Place the original document face up in the ADF or face down on the flatbed.
a Go to the MFP, and place your original document in the ADF face up, long edge first.
• Joint Photographic Experts Group (JPEG) [.jpeg or .jpg file]
Canceling a copy job ..................................................................................................................................... 32
2
Adjust the paper guides.
down arrow 19
Using the scanner
3
1 Enter the recipient's address.
Make sure the MFP is on. Adjust the paper guides when using the ADF.
b Press # followed by the shortcut number on the keypad, or touch Profiles on the home screen.
• Tagged Image File Format (TIFF) [.tiff or .tif file]
E-mail 14
Copy tips ........................................................................................................................................................ 32
3
Touch FTP on the home screen.
Symptom
You can enter additional recipients by pressing next and then entering the recipient's address or shortcut number.
2 2
Touch the Menus button on the home screen. Touch Copy on the home screen, or use the numeric keypad to specify the number of copies you want.
Fax 15 c After you enter the shortcut number, the scanner will scan and send the document to the directory or
• Graphics Interchange Format (GIF) [.gif file]
4
Press #, and then enter the FTP shortcut number.
FTP 15 application you specified. If you touch Profiles on the home screen, locate your shortcut on the list.
Chapter 3: E-mail .............................................................................................................. 33
4
Some documents do not 3 Touch E-mail It.
Touch Settings. After touching Copy or entering the number of copies, the touch screen will automatically change to the copy
Basic functions of the scanner • Basic Multilingual Plane (BMP) [.bmp file]
gray 21
print.
5
Touch Send It.
9 settings menu.
Return to your computer to view your file.
4 Entering an e-mail address ............................................................................................................................ 33
Touch General Settings.
grayed out 21
• Portable Network Graphics (PNG) [.png file]
MFP 3
The Change the copy options to meet your requirements. provides copy, fax, and scan-to-network capabilities for large workgroups. You can:
Your output file is saved in the location you specified or launched in the application you specified.
Held Faxes 15 Using a shortcut number ................................................................................................................................ 33
Using a shortcut number
5 The dial pause will appear as a comma in the Fax to: box. Use this feature if you need to dial an outside line first.
Touch the down arrow until Restore Defaults
• PiCture eXchange (PCX) [.pcx file]
Held Jobs 15
Using the address book
4
• Using the address book ................................................................................................................................. 34 Make quick copies, or change the settings on the control panel to perform specific copying jobs. Touch Copy It.
5
6
Touch Fax It. Touch the left arrow or right arrow until
Home 21 • PC Paintbrush File Format [.dcx file].
E-mailing to a profile ...................................................................................................................................... 34
• Send an outgoing fax using the MFP control panel.
1
Place the original document in the ADF face up or on the flatbed face down.
left arrow 18
When you touch Restore Now, all menu settings return to the factory default values, except:
Printing a document from a USB flash memory device is similar to printing a held job.
1 Adding e-mail subject and message information ........................................................................................... 34
Place your original document in the ADF face up. Labels on the ADF show how to load the paper based on its size.
left scroll decrease 17
• Send an outgoing fax to multiple fax destinations at the same time.
Adjust the paper guides when using the ADF.
•
Lock Device 15
Changing the output file type ......................................................................................................................... 35
2
Adjust the paper guides.
• Scan documents and send them to your PC, an e-mail address, or an FTP destination.
•
2
Touch E-mail on the home screen.
Menus 14
E-mailing color documents ............................................................................................................................ 35
Downloaded From ManualsPrinter.com Manuals Downloaded From ManualsPrinter.com Manuals Downloaded From ManualsPrinter.com Manuals Downloaded From ManualsPrinter.com Manuals Downloaded From ManualsPrinter.com Manuals Downloaded From ManualsPrinter.com Manuals Downloaded From ManualsPrinter.com Manuals Downloaded From ManualsPrinter.com Manuals Downloaded From ManualsPrinter.com Manuals Downloaded From ManualsPrinter.com Manuals Downloaded From ManualsPrinter.com Manuals Downloaded From ManualsPrinter.com Manuals Downloaded From ManualsPrinter.com Manuals Downloaded From ManualsPrinter.com Manuals
Note: Faxing is not supported on all models. If you are installing memory or option cards sometime after setting up the MFP, turn the MFP off and
unplug the power cord before continuing.
Note: FTP must be enabled from the function access menu before it can be used. See Restricting
Function Access for more information.
The MFP weighs approximately 154 lbs (70kg). Lifting the MFP safely requires four people.
Using the address book
FTP tips
Fax
• If an LDSS profile has been installed, you may receive an error when attempting a quick copy.
Contact your system support person for access.
Do not set up this product or make any electrical or cabling connections, such as the power cord
Status/
All downloaded resources (fonts, macros, and symbol sets) in MFP memory (RAM) will be deleted.
Supplies
(Resources residing in flash memory or on the hard disk remain unaffected.)
Note: To place a two-second dialing pause within a fax number, use the Dial Pause button.
Cause
The documents contain
unavailable fonts.
The control panel Display Language setting in the Setup menu.
Note: You cannot print encrypted files or files without printing permissions.
All settings in the Parallel menu, Serial menu, Network menu, and USB menu.
Scanning to a PC or USB flash memory device
numeric keypad 12
Pound 12
Release Held Faxes 15
Reducing and enlarging copies
right arrow 18
right scroll increase 18
Adjusting copy quality
Search Held Jobs 15
Setting collation options
Select 17, 21
selected radio 20
Placing separator sheets between copies
Start 12
Setting paper saving options
Status/Supplies 14
Adjusting the Darkness setting
Stop 12
Placing the date and time at the top of each page
Unlock Device 16
Sending a fax at a later time
Placing an overlay message on each page
unselected radio 19
Canceling an outgoing fax
www.lexmark.com.
Creating a custom job (job build)
C
Fax tips
Copy
Canceling a copy job
cancel e-mail 36
Fax setup
–100 (100 is the default value). Cancel Job button 19
Copy tips
Solving fax quality problems
canceling
Solving copy quality problems
copy job 32
Viewing a fax log
canceling a print job 56
card stock
guidelines 87
loading 62
characteristics, media
letterhead 84
FTP characteristics, print media 82
paper 82
Clear All button 12
clearing jams 101
collate 26
collation 29
color 35
confidential jobs 58
200.01 Paper jam, [x] pages
entering a PIN 58
jammed. Leave paper in bin.
sending 58
configuring the MFP 127
Continue button 20
contrast, LCD 126
Solution
control panel
1 Open the document you want to print in Adobe Reader.
Asterisk 13
2 Click the printer icon.
Backspace 12
The Print dialog appears. Clear All 12
appears.
Dial Pause 12
3 Check the Print as image box.
LCD 11
4 Click OK.
Restore Now appears.
numeric keypad 12
pound 12
Start 12
Stop 12
Learning about the MFP Administrative support Maintaining the MFP Installing options Troubleshooting Clearing jams Copying Printing Faxing E-mail FTP
126 136 101 54 96 51 47 39 33 24 89 4 5 8
E-mail
appears. When the Submitting Selection
Menus