Olympus DS-7000 Instructions Manual
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Olympus DS-7000 Instructions Manual

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DIGITAL VOICE
RECORDER
INSTRUCTIONS
Thank you for purchasing an Olympus
Digital Voice Recorder.
Please read these instructions for information
about using the product correctly and safely.
Keep the instructions handy for future reference.
To ensure successful recordings, we recommend that
you test the record function and volume before use.
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Summary of Contents for Olympus DS-7000

  • Page 1 DIGITAL VOICE RECORDER INSTRUCTIONS Thank you for purchasing an Olympus Digital Voice Recorder. Please read these instructions for information about using the product correctly and safely. Keep the instructions handy for future reference. To ensure successful recordings, we recommend that...
  • Page 2 • Any liability for passive damages or damage of any kind occurred due to data loss incurred by a defect of the product, repair performed by the third party other than Olympus or an Olympus authorized service station, or any other reason is excluded.

  • Page 3: Table Of Contents

    Table of contents Introduction 3 Advanced operations Safety precautions ........4 Selecting folders and files......30 Displaying file information ......30 1 Getting started Device lock function ........31 Main features ..........9 Setting the Author ID and Work Type ...32 Identification of parts ........10 Verbal Comment .........33 Display status indicators (LCD panel) ......

  • Page 4: Safety Precautions

    • The warning symbols indicate important • The word “ODMS” is used to refer to the safety related information. To protect yourself Olympus Dictation Management System and others from personal injury or damage to in Windows environment. property, it is essential that you always read the •...
  • Page 5 Olympus, an Olympus Doing so may cause parts to deteriorate and, in authorized service station or any other reason is some circumstances, cause the recorder to catch fire.
  • Page 6 • Battery should never be exposed to flame, heated, short-circuited or disassembled. careful not to burn yourself, and; 2 call your dealer or local Olympus representative • Never heat or incinerate battery. for service. • Take precautions when carrying or storing...
  • Page 7 Safety precautions Docking station AC adapter f Danger: f Danger: • Never disconnect the AC adapter or power • Be sure to use the AC adapter with the cord with a wet hand. This may cause proper voltage (AC 100 - 240 V). Using it electric shock or injury.
  • Page 8 Warning: from the power outlet, and; • Do not touch the card contacts. That may 3 call your dealer or local Olympus damage the card. representative for servicing. Continued use • Do not place the card in locations with of the AC adapter under these circumstances static electricity.

  • Page 9: Getting Started Main Features

    You can set a priority level on each file recorded. It is possible to set the Encryption level to [ High ] s ODMS (Olympus Dictation Management (256 bit), [ Standard ] (128 bit) or [ No ] (deactivates the function).

  • Page 10: Identification Of Parts

    Identification of parts & 1 SD card slot @ Rewind ( 0 ) button 2 Built-in microphone # – (Volume) button 3 NEW button $ Built-in speaker 4 Slide ( REC / STOP / PLAY / REV ) switch % Battery cover 5 ERASE button ^ Battery cover release button 6 Record indicator light...

  • Page 11: Display Status Indicators (Lcd Panel)

    Identification of parts Display status indicators (LCD panel) & Display in the recording mode Display in the playback mode Display in the recording mode 1 Current file name 0 Current playback time 2 Current folder ! Index mark indicator 3 Current file number/ Total number of @ Playback position bar indicator # Verbal comment indicator recorded files in the folder...

  • Page 12: Inserting The Battery

    Inserting the battery This recorder uses a lithium ion battery specified Battery indicator by Olympus (LI-42B). Do not use any other type of The battery indicator on the display will decrease as battery. the battery loses power. Lightly press down on the battery cover release button, then open the battery cover, as shown in the illustration below.

  • Page 13: Charging The Battery

    Fully charge the battery (approx. 3 hours) before use. Charging the battery using the docking station The "Standard" version of the DS-7000 does not include the docking station and the AC adapter (optional). Charging using docking station and AC adapter Connect the AC adapter to the docking station.

  • Page 14: Using The Lithium Ion Battery

    (e.g. by taping the contacts) The included battery is exclusively for use with the before disposal. Olympus voice recorder DS-7000. Do not use in combination with other electronic equipment. Cautions concerning the battery Read the following instructions carefully when you use the battery.

  • Page 15: Power Supply From Ac Adapter Or Usb Cable

    Use the AC adapter or USB cable when recording for Detecting abnormal voltage extended period of time. The "Standard" version of the DS-7000 does not If the recorder detects a DC power voltage include the docking station and the AC adapter outside the allowed voltage range (4.4-5.5V),...

  • Page 16: Turning On The Recorder

    The recorder supports memory card capacity from 512 MB up to 32 GB. Cards compatibility Check the Olympus homepage ( http://www.olympus.com ) for updates and information when using cards different from the included one. Notes • When initializing (formatting) a card, confirm that no necessary data is stored on the memory card beforehand.

  • Page 17: Inserting And Ejecting A Sd Card

    Memory card Notes Inserting and ejecting a SD card • Inserting the card the wrong way or at an angle could damage the contact area or cause the Inserting a SD card card to jam. Insert the SD card fully into the card •...

  • Page 18: Setting Time And Date [Time & Date]

    Setting time and date [Time & Date] Press the 9 or 0 button to select If you set the time and date beforehand, the information when the file is recorded is automatically the item to set. stored for each file. Setting the time and date beforehand enables easier file management.

  • Page 19: Changing The Time And Date

    Setting time and date Changing the time and date If the current time and date is not correct, set it using the procedure below. While the recorder is in stop mode, press the OK/MENU button. Press the 9 or 0 button to select [ Device Menu ] tab.

  • Page 20: Basic Operations Recording

    Basic operations Recording By default, the recorder has five folders, [ A ], [ B ], Recording related settings [ C ], [ D ], [ E ] and you can select folder by pressing the F1 ( FOLDER ) button. These five folders can be Recording related settings can be configured selectively used to distinguish the kind of recording.

  • Page 21: New Recording

    Recording New recording Create a new file to record in. Press the NEW button to create a new file. • It is possible to select the Work Type from the work type list by using the ODMS software ( ☞ P.44). a New file number b Remaining recording time Move the slide switch to the REC ( s )

  • Page 22: Overwrite Recording

    Recording Overwrite recording You can overwrite a previously recorded file starting from any point within the file. When using overwriting, the overwritten part will be erased. Select and play the file you want to overwrite. • Stop the playback in the point you want to start overwriting.

  • Page 23: Insert Recording

    Recording Insert recording Additional recording can be inserted into previously recorded file. Select and play the file you want to insert an additional recording into. While playing the file, press the F1 ( INSERT ) button to insert an additional recording. •...

  • Page 24: Hands-Free Recording

    To set up the recorder for hands-free to it even while the recording is in progress. In order operation, connect the optional Olympus Foot to do so, insert the earphone plug into the earphone Switch to the back of the docking station and place jack and use the + or –...

  • Page 25: Playback

    Playback You can playback a file starting from any point. Select the file, then move the slide switch to the PLAY ( ` ) position to start playback. Press the + or – button to adjust the volume. • The volume can be adjusted within a range from [ 00 ] to [ 30 ].
  • Page 26 Playback Playback functions Operation How to cancel Press the 9 button once while in stop mode. Fast Forward Move the slide switch to a position other than the STOP ( 4 ) position. (FF) • The recorder starts the operation of Press the 0 button once while in stop mode.

  • Page 27: Erasing

    Erasing Erasing files A selected file can be erased from a folder. Also, all files in a folder can be erased simultaneously. Select the file you want to erase. Press the ERASE button. Press the + button to select [ Erase in Folder ] or [ File Erase ]. [ Erase in Folder ]: All files in a folder can be erased simultaneously.

  • Page 28: Partially Erasing A File

    Erasing Partially erasing a file Any unnecessary part of a file can be erased. Start playback the file you want to erase partially. Press the ERASE button at the point you want to start erasing. • While playback continues, [ Erase Start ] will appear on the display.
  • Page 29 Erasing Press the ERASE button to confirm the erasure. • The display changes to [ Partial erasing ! ] and erasing will start. • When [ Partial erase completed. ] appears on the display, partial erase is complete. Notes • If the ERASE button is not pressed within 8 seconds after the [ Start point ] and [ End point ] are alternately displayed, the recorder will revert to stop status.

  • Page 30: Advanced Operations

    Advanced operations Selecting folders and files Displaying file information The recorder can display a variety of information Changing folders related to the current file. While the recorder is in stop mode, Select the file whose information you press the F1 ( FOLDER ) button. want to display.

  • Page 31: Device Lock Function

    Device lock function Access to the recorder can be restricted by using the After all four digits have been entered, Device Lock function. Password authentication can press the F2 ( ENTER ) button. be safer for your data in case the recorder is lost. •...

  • Page 32: Setting The Author Id And Work Type

    Setting the Author ID and Work Type Every file recorded on the recorder will include Setting the Work Type the Author ID and Work Type as part of its header Up to 20 Work Types can be registered and uploaded information.

  • Page 33: Verbal Comment

    Verbal Comment Verbal comments are useful to append vocal Clearing an Verbal Comment instructions while recording. It is possible to search and playback Verbal comment When playing a Verbal Comment, press using the ODMS and DSS Player software. Verbal the ERASE button. comments are also useful to give instructions to Press the + button to select [ Clear ], then transcriptionists.

  • Page 34: Index Marks

    Index marks Index marks can be placed into a file during Clearing an index mark recording or playback. Index marks are used to provide a quick and easy way to identify important Select a file in which index marks you or significant parts within the file.

  • Page 35: How To Use The Menu

    How to use the menu Press the 9 or 0 button to move to Items in menus are categorized by tabs, so select a tab first and move to a desired item to quickly set it. the tab that contains the item you want You can set each menu item as follows.
  • Page 36 How to use the menu Press the + or – button to change the Menu list setting. [Priority] File Menu [Pending] [File Lock] [Work Type] [Information] [Mic Sense] Rec Menu [Rec Mode] [VCVA] • Pressing the 0 button without pressing the [Backlight] LCD/Sound Menu OK/MENU button will cancel the settings and...

  • Page 37: Menu Items

    Menu items Information File Menu The recorder can display a variety of information related to the current file. Priority By default, F2 button is programmed with Priority function. The setting can also be performed from Rec Menu the menu. You can set a priority level on each file recorded. You Mic Sense can select “High”...

  • Page 38: Lcd/Sound Menu

    Menu items • When the sound volume is lower than the LCD/Sound Menu preset actuation sound level, recording automatically stops after 1 second approximately, and [ Standby ] flashes on Backlight the display. The record indicator light turns By default, the display will remain lit for about on when recording starts and flashes when 10 seconds when a button on the recorder is pressed.

  • Page 39: Device Menu

    [ On ]: Activate the playback sound of Cue and Format Review. Cards that have been used in non-Olympus devices, [ Off ]: or cards that are not recognized by the recorder, Disables this function. must be formatted before they can be used with the When [Speed] is selected: recorder.

  • Page 40: Editing The Work Type Information

    Menu items Editing the Work Type information Press the + or – button on the Work Type information screen to select the Option Item, then press the OK/MENU button. Select the file for which you want to edit the Work Type information ( ☞ P.30). •...
  • Page 41 Menu items s Moving the entry column: Press the F2 ( FINISH ) button. When pressing the + button if the cursor is on • The recorder will return to the Work Type top of the Keyboard window, the cursor will information screen.

  • Page 42: Formatting The Card [Format]

    Formatting the card [Format] Cards that have been used in non-Olympus devices, Press the + or – button to select [ Start ] or cards that are not recognized by the recorder, option. must be formatted before they can be used with the recorder.
  • Page 43 Formatting the card Notes • The time required to format a card varies according to the capacity of the card to be formatted. Do not interrupt the formatting process with the following actions. Doing so may damage the data or the card. - Remove the card.

  • Page 44: Customizing The Recorder

    Customizing the recorder You can customize various settings of the recorder ❏ Device Security using the ODMS software ( ☞ P.46). You can perform various settings related to the For more details, refer to the online help for ODMS recorder’s device lock function. software ( ☞...
  • Page 45 Customizing the recorder File download: ❏ Device Folders • Select the files you want to be transferred to the You can perform various settings related to the PC (All file/Finished file). recorder’s folders. ❏ Programmable Buttons Enabled: You can change the allocated functions for the •...

  • Page 46: Managing Files On Your Pc

    1 GHz or higher Make sure that your computer meets the minimum Microsoft® Windows® Server 2008: requirements listed below. Please check with your 2 GHz or higher system administrator or your Olympus Professional RAM: Dealer. Microsoft® Windows® XP: Minimum requirement 256 MB or more Microsoft®...

  • Page 47: Using Online Help

    (16,770,000 colors or more is recommended) USB port: Click the [ start ] button, then select One or more free ports [ All Programs ], [ Olympus Dictation Others: Management System ], With the Dictation Module, Transcription Module: [ Dictation Module Help ].

  • Page 48: Connecting To Your Pc

    Connecting to your PC Connecting to your PC using the USB cable Boot the PC. Connect the USB cable to the USB port of the PC. Connect the USB cable to the connecting terminal on the bottom of the recorder. •...

  • Page 49: Connecting To Your Pc Using The Docking Station

    Connecting to your PC Connecting to your PC using the docking station Place the recorder in the docking station Connect the USB cable to the USB port of the PC. Connect the USB cable to the docking station as shown in the illustration.

  • Page 50: Other Information

    Other information Alarm message list Message Explanation Action Charge the battery ( ☞ P.13). [Battery Low] The battery power is low. [Power Supply Error Voltage outside of the allowable limit has been Use the included AC Adapter ( ☞ P.15). Remove Power Plug] detected.

  • Page 51: Troubleshooting

    Troubleshooting Symptom Probable cause Action Charge the battery ( ☞ P.13). The battery power is low. Nothing appears on Turn the power on ( ☞ P.16). The recorder is turned off. the display The recorder is currently in Power Save mode. Press any button.
  • Page 52 Troubleshooting Symptom Probable cause Action The maximum number of index marks (32) has Erase unnecessary index marks ( ☞ P.34). been reached. Unable to set index Unlock the file ( ☞ P.37). The file is locked. marks The SD card is locked. Unlock the SD card.

  • Page 53: Accessories (Optional)

    PC transcription kit: AS-7000 The AS-7000 transcription kit provides you with a Foot Switch, a headset and ODMS and DSS Player software for easy transcription of DSS recordings. s Foot Switch: RS31 Connect to the USB docking station with DS-7000 for hands-free transcription.

  • Page 54: Specifications

    • Total recording time of several files. The maximum recording time per file is 99 hours 59 minutes. Specifications and design are subject to change without notice. Battery life is measured by Olympus. It varies greatly according to the conditions of use.

  • Page 55: Technical Assistance And Support

    Technical assistance and support The DS-7000 is part of the Olympus Professional Dictation and Transcription Systems. Your certified professional dealer has been fully trained on the entire Olympus Professional Dictation Systems, including all dictation, transcription devices and Softwares. For any inquiries relating to your Olympus Profession Dictation System on installation and set up, please contact your professional dealer whom you purchased the system from for technical assistance and guidance.
  • Page 56 OLYMPUS EUROPA HOLDING GMBH (Premises/Goods delivery) Wendenstrasse 14-18, 20097 Hamburg, Germany. Tel. +49 (0)40-237730 (Letters) Postfach 10 49 08. 20034 Hamburg, Germany. http://www.olympus-europa.com OLYMPUS IMAGING AUSTRALIA PTY LTD. 82 Waterloo Rd, North Ryde NSW 2113, Australia TEL: (61) 2-9886-3999 http://www.olympus.com.au E1-BS0821-00...

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