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Brother MFC-J825DW Advanced User's Manual

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Download this manual See also: Service Manual, Advanced User's Manual
ADVANCED
USER'S GUIDE
MFC-J825DW
Version 0
CHN-ENG

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Summary of Contents for Brother MFC-J825DW

  • Page 1 ADVANCED USER’S GUIDE MFC-J825DW Version 0 CHN-ENG...
  • Page 2 Follow these instructions for Printing, Scanning, PDF file / CD-ROM Network Scanning, PhotoCapture Center™, Remote Setup, PC-Fax, Disc Print, Web Services (Scan), and using the Brother ControlCenter utility. Network Glossary This Guide provides basic information about PDF file / CD-ROM...

  • Page 3: Table Of Contents

    Table of Contents General setup Memory storage..................... 1 Sleep Mode ......................1 LCD display ......................2 Setting the Dim Timer for the backlight ............2 Mode Timer ......................2 Security features Memory Security....................3 Setting and changing the Memory Security password ........3 Turning Memory Security on/off ..............4 Sending a fax Additional sending options..................
  • Page 4 Remote Retrieval ....................17 Setting a Remote Access Code..............17 Using your Remote Access Code..............17 Remote Fax commands ................18 Retrieving fax messages ................19 Changing your Fax Forwarding number ............19 Additional receiving operations................20 Printing a reduced incoming fax ..............20 Polling overview....................20 Polling receive ....................20 Dialling and storing numbers Additional dialling operations ................23 Combining Quick Dial numbers ..............23...
  • Page 5 Printing photos from a memory card or USB Flash memory drive PhotoCapture Center™ operations ..............39 Memory cards, USB Flash memory drive and folder structures ....39 Movie printing ....................40 Print Images......................40 Print Index (Thumbnails) ................40 Printing Photos ....................41 Enhance Photos ....................

  • Page 7: General Setup

    General setup Memory storage Sleep Mode Your menu settings are stored permanently, You can choose how long the machine will and in the event of a power failure will not be remain idle before it goes into Sleep Mode lost. Temporary settings (for example, (from 1 to 60 minutes).

  • Page 8: Lcd Display

    Chapter 1 LCD display Mode Timer The machine has four temporary mode keys Setting the Dim Timer for the on the control panel: FAX, SCAN, COPY and backlight PHOTO. You can change the amount of time the machine takes after the last Scan, Copy You can set how long the LCD backlight stays or PhotoCapture operation before it returns to on after the last key press.

  • Page 9: Security Features

    • To print the faxes in memory, you must turn off Memory Security. • You must turn off PC Fax Receive before you can turn on Memory Security. • If you forget the Memory Security password, please call Brother customer service for support.

  • Page 10: Turning Memory Security On/Off

    Chapter 2 Turning Memory Security Changing your Memory Security password on/off Press Menu. Turning on Memory Security Press a or b to display Fax. Press Menu. Press Fax. Press a or b to choose Fax. Press a or b to display Miscellaneous.

  • Page 11: Sending A Fax

    Sending a fax Additional sending Note options • Most settings are temporary and the machine returns to its default settings after you send a fax. Sending faxes using multiple • You can save some of the settings you settings use most often by setting them as the default.

  • Page 12: Changing Fax Resolution

    Chapter 3 Changing fax resolution Setting your changes as a new default The quality of a fax can be improved by changing the fax resolution. You can save the settings for the fax options you use most often by setting them as default, such as Fax Resolution, Contrast, Press (FAX).

  • Page 13: Additional Sending Operations

    Sending a fax Additional sending Sending a fax at the end of a conversation operations At the end of a conversation, you can send a Sending a fax manually fax to the other party before you both hang Manual transmission lets you hear the Ask the other party to wait for fax tones dialling, ringing and fax-receiving tones while (beeps) and then to press the Start or...

  • Page 14: Broadcasting (Monochrome Only)

    Chapter 3 Broadcasting You can add numbers to the broadcast in the following ways: (Monochrome only)  Press Add Number and enter a number by pressing the buttons on Broadcasting is when the same fax message the Touchscreen. is automatically sent to more than one fax number.

  • Page 15: Real Time Transmission

    Sending a fax Real Time Transmission Note • If you did not use up any of the numbers When you are sending a fax, the machine will for Groups, you can “broadcast” faxes to scan the documents into the memory before as many as 250 different numbers.

  • Page 16: Overseas Mode

    Chapter 3 Overseas Mode Enter the time you want the fax to be sent (in 24-hour format) by pressing the buttons on the Touchscreen. If you are having difficulty sending a fax (For example, enter 19:45 for 7:45 PM.) overseas due to possible interference on the Press OK.

  • Page 17: Checking And Cancelling Waiting Jobs

    Sending a fax Polling overview Checking and cancelling waiting jobs Polling lets you set up your machine so other people can receive faxes from you, but they You can check which jobs are still waiting in pay for the call. It also lets you call somebody the memory to be sent, or cancel a job.
  • Page 18 Secure Polling lets you restrict who can get the documents you set up to be polled. Secure Polling only works with Brother fax machines. If another person wants to retrieve a fax from your machine, they will have to enter the secure code.

  • Page 19: Receiving A Fax

    Receiving a fax Memory Receive Fax Forwarding (Monochrome only) When you choose Fax Forward, your machine stores the received fax in the You can only use one Memory Receive memory. The machine will then dial the fax operation at a time: number you have programmed and forward the fax message.

  • Page 20: Fax Storage

    Chapter 4 Fax Storage Printing a fax from the memory If you choose Fax Storage, your machine stores received faxes in the memory. You will If you have chosen Fax Storage, you can still be able to retrieve fax messages from print a fax from the memory when you are at another location using the remote retrieval your machine.

  • Page 21: Pc-Fax Receive (Windows ® Only)

    Receiving a fax PC-Fax Receive Press <USB> or, for network users, the ® name of the PC you want to receive (Windows only) faxes to. If you turn on the PC-Fax Receive feature Press OK. your machine will store received faxes in memory and send them to your PC Press Backup Print:On or automatically.

  • Page 22: Turning Off Memory Receive Operations

    Chapter 4 Turning off Memory Receive Changing Memory Receive operations operations If received faxes remain in your machine’s Press Menu. memory when you change the Memory Receive Operations, the LCD will ask you Press a or b to display Fax. one of the following questions: Press Fax.

  • Page 23: Remote Retrieval

    Receiving a fax Remote Retrieval Note You can change your code at any time by You can call your machine from any entering a new one. If you want to make touch-tone telephone or fax machine and your code inactive, press Clear in step f then use the remote access code and remote to restore the inactive setting (---l) and commands to retrieve fax messages.

  • Page 24: Remote Fax Commands

    Chapter 4 Remote Fax commands Follow the commands below to access features when you are away from the machine. When you call the machine and enter your remote access code (3 digits followed by ), the system will give two short beeps and you must enter a remote command. Remote commands Operation details Change the Fax Forwarding or Fax...

  • Page 25: Retrieving Fax Messages

    Receiving a fax Retrieving fax messages Changing your Fax Forwarding number You can call your machine from any touch-tone telephone and have your fax You can change the default setting of your fax messages sent to another machine. Before forwarding number from another touch-tone you use this feature, you have to turn on Fax telephone or fax machine.

  • Page 26: Additional Receiving Operations

    Chapter 4 Additional receiving Polling overview operations Polling lets you set up your machine so other people can receive faxes from you, but they Printing a reduced incoming pay for the call. It also lets you call somebody else’s fax machine and receive a fax from it, so you pay for the call.
  • Page 27 Secure Polling lets you restrict who can get only set up one delayed polling operation. the documents you set up to be polled. Secure Polling only works with Brother fax Press (FAX). machines. If you want to get a fax from a...

  • Page 28: Sequential Polling

    Chapter 4 Sequential polling After you have entered all the fax numbers by repeating step l, press OK. (Monochrome only) Sequential polling lets you request Press Mono Start. documents from several fax machines in one The machine polls each number or operation.

  • Page 29: Dialling And Storing Numbers

    Dialling and storing numbers Additional dialling To temporarily change a number, you can substitute part of the number with manual operations dialling using the dial pad. For example, to change the number to 01632-960556 you could press , press #03, press Combining Quick Dial Send a fax, and then press 960556 using numbers...

  • Page 30: Additional Ways To Store Numbers

    Chapter 5 Additional ways to To choose where the number will be stored, do one of the following: store numbers  To accept the displayed next available Speed Dial location, press Storing Speed Dial numbers To enter a different Speed Dial from Outgoing Calls ...

  • Page 31: Setting Up Groups For Broadcasting

    Dialling and storing numbers Setting up groups for Do one of the following: Broadcasting  Enter the name (up to 16 characters) by pressing the buttons on the Touchscreen. Groups, which can be stored on a Speed Dial location, allow you to send the same fax (uuBasic User’s Guide: Entering message to many fax numbers by pressing Text)
  • Page 32 Chapter 5 Deleting a Group Do one of the following:  To store another Group for Press broadcasting, repeat steps b to g.  To finish storing Groups for Press More. broadcasting, press Stop/Exit. Press Delete. Note Press a or b to display the Group you You can print a list of all the Speed Dial want to delete.

  • Page 33: Printing Reports

    Printing reports Fax reports Press d or c to choose an interval. If you choose Every 50 Faxes, go to step j. Use the buttons on the Touchscreen to set up  6, 12, 24 hours, 2 or 7 days the Transmission Verification Report and the Journal Period.

  • Page 34: Reports

    Chapter 6 Reports How to print a report The following reports are available: Press Menu.  XMIT Verify Press a or b to display Prints a Transmission Verification Report Print Reports. for your last transmission. Press Print Reports.  Quick Dial Lists names and numbers stored in the Press the report you want.

  • Page 35: Making Copies

    Making copies Copy settings Changing copy speed and quality You can change the copy settings temporarily for multiple copies. You can choose from a range of speed and quality. The factory setting is Normal. The machine returns to its default settings after 1 minute, or if the Mode Timer returns ...

  • Page 36: Enlarging Or Reducing The Copied Image

    Chapter 7 Enlarging or reducing the If you do not want to change additional settings, press Mono Start or copied image Color Start. You can choose an enlargement or reduction Note ratio. If you choose Fit to Page, your • Page Layout is not available with machine will adjust the size automatically to Enlarge/ Reduce.

  • Page 37: Making N In 1 Copies Or A Poster

    Making copies Making N in 1 copies or a Press d or c to display Off(1in1), 2in1(P), 2in1(L), 4in1(P), poster (Page Layout) 4in1(L), Poster (2x1), Poster (2x2), Poster (3x3) or The N in 1 copy feature can help you save 2in1 (ID) paper by letting you copy two or four pages For details about 2 in 1 (ID), see 2 in 1 ID Copy...

  • Page 38: In 1 Id Copy

    Chapter 7 Place the document face down in the  Poster (3x3) direction shown below:  2in1(P)  2in1(L)  4in1(P) 2 in 1 ID Copy You can copy both sides of your identification card onto one page, keeping the original card size.

  • Page 39: Sorting Copies Using The Adf

    Making copies Adjusting Density Press Page Layout. Press d or c to display 2in1 (ID). You can adjust the copy density to make copies darker or lighter. Press 2in1 (ID). Press Mono Start or Color Start. Press (COPY). The machine starts scanning the first page.

  • Page 40: Ink Save Mode

    Chapter 7 Ink Save Mode If you do not want to change any additional settings, press Mono Start or Color Start. Ink Save Mode can help you save ink. The machine prints the colors lighter and Note emphasises the outlines of the images as •...

  • Page 41: Book Copy

    Making copies Book Copy Watermark Copy Book copy corrects dark borders and skew You can place a logo or text into your when copying from the scanner glass. Your document as a Watermark. You can select machine can correct the data automatically. one of the template watermarks, data from your media cards or USB Flash memory drive, or scanned data.
  • Page 42 Chapter 7 Using media cards or USB Flash Using a scanned paper document as memory drive data your watermark Press (COPY). Press (COPY). Load your document. Enter the number of copies you want. Enter the number of copies you want. Press d or c to display Advanced Settings.

  • Page 43: Duplex (2-Sided) Copying

    Making copies Duplex (2-sided) copying Press (COPY). You can reduce the amount of paper used for Press d or c to display Duplex Copy. copies by copying on both sides of the paper. Press Duplex Copy. We recommend you load your document in the ADF for duplex copying.

  • Page 44: Setting Your Favourites

    Chapter 7 DO NOT touch printed pages until they are Do one of the following: ejected the second time. The machine will  If you want to rename your setting, print and eject the first side, and then pull the press to delete characters.

  • Page 45: Printing Photos From A Memory Card Or Usb Flash Memory Drive

    Printing photos from a memory card or USB Flash memory drive PhotoCapture Center™ Please be aware of the following:  When printing an index or image, the operations PhotoCapture Center™ will print all the valid images, even if one or more images have been corrupted.

  • Page 46: Movie Printing

    Chapter 8 Print Images Movie printing You can print images from movie files that are Print Index (Thumbnails) stored on a memory card or USB Flash memory drive. The PhotoCapture Center™ assigns Movie files are automatically split by duration numbers for images (such as No.1, No.2, into 9 parts, and placed in 3 rows so you can No.3, and so on).

  • Page 47: Printing Photos

    Choose the paper type you are using, directly and entering the number you Plain Paper, Inkjet Paper, want or by pressing + or -. Brother BP71, Brother BP61 or Other Glossy. Do one of the following: Press Paper Size. ...
  • Page 48 Chapter 8 (Night Scene) Note Night Scene is best used for adjusting • Four thumbnails are displayed at a time night view photographs to make them with the current page number and total more vivid. Press d or c to adjust the number of pages listed under the level of contrast.

  • Page 49: Dpof Printing

    Printing photos from a memory card or USB Flash memory drive DPOF printing • If your photo is very small or has irregular proportions you may not be able to trim or enhance the photo. The LCD will display DPOF stands for Digital Print Order Format. Image Too Small.

  • Page 50: Photocapture Center™ Print Settings

    2.) Press the paper type you are using, Note Plain Paper, Inkjet Paper, Brother BP71, Brother BP61 or You can save the print settings you use Other Glossy. most often by setting them as the default. (See Setting your changes as a new If you do not want to change additional default uu page 47.)

  • Page 51: Adjusting Brightness, Contrast And Color

    Printing photos from a memory card or USB Flash memory drive Contrast Press the Print Size. You can choose the contrast setting. Example: Printed position for A4 paper Increasing the contrast will make an image look sharper and more vivid. 8x10cm 9x13cm 10x15cm...

  • Page 52: Cropping

    Chapter 8 Cropping Do one of the following:  If you want to customize another If your photo is too long or wide to fit the color enhancement, repeat steps e available space on your chosen layout, part to f. of the image will automatically be cropped.

  • Page 53: Borderless Printing

    Printing photos from a memory card or USB Flash memory drive Borderless printing Setting your changes as a new default This feature expands the printable area to the edges of the paper. Printing time will be You can save the print settings you use most slightly slower.

  • Page 54: Scan To A Memory Card Or Usb Flash Memory Drive

    Chapter 8 Scan to a memory card Load your document. or USB Flash memory Press (SCAN). drive Press d or c to display to Media. Press to Media. Auto Crop Press d or c to display Auto Crop. You can scan multiple documents placed on the scanner glass.

  • Page 55: How To Set A New Default

    Printing photos from a memory card or USB Flash memory drive How to reset to the factory • The ADF must be empty to use the Auto Crop. default • The Auto Crop feature is available for up to a maximum of 16 documents You can restore all the Scan to Media settings depending on the size of your documents.

  • Page 56: Printing Photos From A Camera

    (other image file extensions like .JPEG, .TIF, .GIF and so on will not be recognized).  PhotoCapture Center™ operations are Your Brother machine supports the not available when using the PictBridge PictBridge standard, allowing you to connect feature. to and print photos directly from any PictBridge compatible digital camera.

  • Page 57: Setting Your Digital Camera

    Printing photos from a camera Setting your digital camera Settings Options 10  15 cm Paper Size Make sure your camera is in PictBridge mode. The following PictBridge settings may Paper Type Other Glossy be available from the LCD of your PictBridge Layout Borderless: On compatible camera.

  • Page 58: Printing Images

    Chapter 9 Printing Images DPOF printing DPOF stands for Digital Print Order Format. Note Major digital camera manufacturers (Canon Remove any memory cards or USB Flash Inc., Eastman Kodak Company, FUJIFILM memory drive from the machine before Corporation, Panasonic Corporation and connecting a digital camera.

  • Page 59: Printing Photos Directly From A Digital Camera (Without Pictbridge)

    Printing photos from a camera Printing photos Printing Images directly from a digital Note camera Remove any memory cards or USB Flash (without PictBridge) memory drive from the machine before connecting a digital camera. If your camera supports the USB Mass Make sure that your camera is turned Storage standard, you can connect your off.

  • Page 60: A Routine Maintenance

    Routine maintenance Cleaning and checking Clean the outside of the machine as follows: the machine IMPORTANT Cleaning the outside of the • Use neutral detergents. Cleaning with volatile liquids such as thinner or benzine machine will damage the outside surface of the machine.

  • Page 61: Cleaning The Machine's Printer Platen

    Routine maintenance Cleaning the machine’s Wipe the paper tray with a dry, soft lint-free cloth to remove dust. printer platen WARNING Be sure to unplug the machine from the electrical socket before cleaning the printer platen to avoid an electrical shock. Using both hands, grasp the plastic tabs on both side of the machine to lift the scanner cover into the open position.

  • Page 62: Cleaning The Paper Feed Rollers

    Cleaning the paper feed Lift the Jam Clear flap (2), and then clean the back side of the Paper Feed rollers Rollers (1) with a soft lint-free cloth slightly moistened with water. If the paper feed rollers are stained with ink, it After cleaning, wipe the rollers with a may cause paper feed problems.

  • Page 63: Cleaning The Paper Pick-Up Rollers

    Routine maintenance Cleaning the paper pick-up Open the Jam Clear Cover (1) at the back of the machine. rollers Unplug the machine from the electrical socket. Pull the paper tray completely out of the machine. Note If the machine starts to multi-feed the last few sheets of paper in the tray, clean the Base Pad (1) with a soft lint-free cloth slightly moistened with water.

  • Page 64: Checking The Ink Volume

    Checking the ink volume Although an ink volume icon appears on the LCD, you can use the ink menu to see a large graph showing the ink that is left in each cartridge. Press Press Ink Volume. The LCD shows the ink volume. Press Stop/Exit.

  • Page 65: B Glossary

    Glossary This is a comprehensive list of features and terms that appear in Brother manuals. Availability of these features depends on the model you purchased. ADF (automatic document feeder) CNG tones The document can be placed in the ADF The special tones (beeps) sent by fax...
  • Page 66 Innobella™ is a range of genuine F/T Ring Time consumables offered by Brother. For best The length of time that the Brother quality results Brother recommends machine rings (when the Receive Mode Innobella™ Ink and Paper. setting is Fax/Tel) to notify you to pick up Journal Period a voice call that it answered.
  • Page 67 Glossary OCR (optical character recognition) Remote Access Code Presto! PageManager software Your own four-digit code (--- ) that allows application converts an image of text to you to call and access your machine from text you can edit. a remote location. Overseas Mode Remote Activation Code Makes temporary changes to the fax...
  • Page 68 Speed Dial A pre-programmed number for easy dialling. Standard resolution 203 x 98 dpi (monochrome). 203 x 196 dpi (color). It is used for regular sized text and the quickest transmission. Station ID The stored information that appears on the top of faxed pages. It includes the sender's name and fax number.

  • Page 69: Index

    Index Numerics 2 in 1 ID Copy ..........32 Dialling Groups (Broadcasting) ......8 Direct printing from a non-PictBridge camera ..... 53 Access codes, storing and dialling ...23 from a PictBridge camera ..... 50 Apple Macintosh Dual Access ..........7 See Software User's Guide. Duplex (2-sided) copy ......
  • Page 70 Photo Effects Auto Correct ........41 Enhance Scenery ......41 Groups for Broadcasting ......25 Enhance Skin ........41 Fill Light ..........41 Monochrome ........41 Night Scene ........41 ID Copy ............32 Remove Red-Eye ......41 Ink cartridges Sepia ..........41 checking ink volume ......58 Trim ...........
  • Page 71 Quick Dial Troubleshooting Broadcasting ...........8 checking ink volume ......58 deleting Groups .........26 using Groups ........8 Group dial ® changing ..........26 Windows setting up Groups for Broadcasting ...25 See Software User's Guide. Speed Dial Wireless Network See Quick Setup Guide and Network setting up from Caller ID history ..24 User's Guide.
  • Page 72 Visit us on the World Wide Web http://www.brother.com/ These machines are approved for use in the country of purchase only. Local Brother companies or their dealers will only support machines purchased in their own countries.

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