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Brother MFC-J825DW Advanced User's Manual

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ADVANCED
USER'S GUIDE
MFC-J825DW
DCP-J925DW
Version 0
ARL/ASA/NZ

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Summary of Contents for Brother MFC-J825DW

  • Page 1 ADVANCED USER’S GUIDE MFC-J825DW DCP-J925DW Version 0 ARL/ASA/NZ...
  • Page 2 Basic User's Guide Learn the basic Fax (MFC-J825DW only), Printed / In the box Copy, Scan and PhotoCapture Center™ operations and how to replace consumables.
  • Page 3: Table Of Contents

    Table of Contents General setup IMPORTANT NOTE....................1 Memory storage.....................1 Setting Daylight Saving Time (MFC-J825DW only)..........1 Sleep Mode ......................2 Auto Power Down (DCP-J925DW only) ..............2 LCD display ......................3 Changing LCD language .................3 Setting the Dim Timer for the backlight ............3 Mode Timer (MFC-J825DW only)................3 Security features (MFC-J825DW only) Memory Security....................4...
  • Page 4 Additional receiving operations................21 Printing a reduced incoming fax ..............21 Polling overview....................21 Polling receive ....................21 Dialling and storing numbers (MFC-J825DW only) Additional dialling operations ................24 Combining Quick Dial numbers ..............24 Additional ways to store numbers ................25 Storing Speed Dial numbers from Outgoing Calls.........25 Storing Speed Dial numbers from the Caller ID history .........25...
  • Page 5 Making copies Copy settings ....................... 30 Stop copying....................30 Changing copy speed and quality ..............30 Enlarging or reducing the copied image ............31 Making N in 1 copies or a poster (Page Layout) ........... 32 2 in 1 ID Copy....................33 Sorting copies using the ADF ................34 Adjusting Density...................
  • Page 6 Routine maintenance Cleaning and checking the machine ..............55 Cleaning the outside of the machine .............55 Cleaning the machine’s printer platen ............56 Cleaning the paper feed rollers ..............57 Cleaning the paper pick-up rollers ..............58 Checking the ink volume ................59 Packing and shipping the machine ..............59 Glossary Index...
  • Page 7: General Setup

    General setup IMPORTANT NOTE  In this manual, the LCD messages of the MFC-J825DW are used unless specified.  Most of the illustrations in this User’s Guide show the MFC-J825DW. Memory storage Setting Daylight Saving Time (MFC-J825DW users only) (MFC-J825DW only)
  • Page 8: Sleep Mode

    Chapter 1 Sleep Mode Auto Power Down (DCP-J925DW only) You can choose how long the machine will remain idle before it goes into Sleep Mode The Auto Power Down feature will turn the (from 1 to 60 minutes). The timer will restart if machine off one hour after entering Sleep any operation is carried out on the machine.
  • Page 9: Lcd Display

    General setup LCD display Mode Timer (MFC-J825DW only) Changing LCD language The machine has four temporary mode keys on the control panel: FAX, SCAN, COPY and You can change the LCD language. PHOTO. You can change the amount of time Not available in Australia and New Zealand.
  • Page 10: Security Features (Mfc-J825Dw Only)

    • To print the faxes in memory, you must turn off Memory Security. • You must turn off PC Fax Receive before you can turn on Memory Security. • If you forget the Memory Security password, please call Brother customer service for support.
  • Page 11: Turning Memory Security On/Off

    Security features (MFC-J825DW only) Changing your Memory Security Turning Memory Security password on/off Press Menu. Turning on Memory Security Press a or b to display Fax. Press Menu. Press Fax. Press a or b to choose Fax. Press a or b to display Miscellaneous.
  • Page 12: Sending A Fax (Mfc-J825Dw Only)

    Sending a fax (MFC-J825DW only) Additional sending Note options • Most settings are temporary and the machine returns to its default settings after you send a fax. Sending faxes using multiple • You can save some of the settings you...
  • Page 13: Changing Fax Resolution

    Sending a fax (MFC-J825DW only) Changing fax resolution Setting your changes as a new default The quality of a fax can be improved by changing the fax resolution. You can save the settings for the fax options you use most often by setting them as default, Press (FAX).
  • Page 14: Additional Sending Operations

    Chapter 3 Additional sending Sending a fax at the end of a conversation operations At the end of a conversation, you can send a Sending a fax manually fax to the other party before you both hang Manual transmission lets you hear the Ask the other party to wait for fax tones dialling, ringing and fax-receiving tones while (beeps) and then to press the Start or...
  • Page 15: Broadcasting (Monochrome Only)

    Sending a fax (MFC-J825DW only) Broadcasting You can add numbers to the broadcast in the following ways: (Monochrome only)  Press Add Number and enter a number by pressing the buttons on Broadcasting is when the same fax message the Touchscreen.
  • Page 16: Real Time Transmission

    Chapter 3 Real Time Transmission Note • If you did not use up any of the numbers When you are sending a fax, the machine will for Groups, you can “broadcast” faxes to scan the documents into the memory before as many as 250 different numbers.
  • Page 17: Overseas Mode

    Sending a fax (MFC-J825DW only) Overseas Mode Enter the time you want the fax to be sent (in 24-hour format) by pressing the buttons on the Touchscreen. If you are having difficulty sending a fax (For example, enter 19:45 for 7:45 PM.) overseas due to possible interference on the Press OK.
  • Page 18: Checking And Cancelling Waiting Jobs

    Chapter 3 Checking and cancelling Polling overview waiting jobs Polling lets you set up your machine so other people can receive faxes from you, but they You can check which jobs are still waiting in pay for the call. It also lets you call somebody the memory to be sent, or cancel a job.
  • Page 19 Secure Polling lets you restrict who can get the documents you set up to be polled. Secure Polling only works with Brother fax machines. If another person wants to retrieve a fax from your machine, they will have to enter the secure code.
  • Page 20: Receiving A Fax (Mfc-J825Dw Only)

    Receiving a fax (MFC-J825DW only) Memory Receive Fax Forwarding (Monochrome only) When you choose Fax Forward, your machine stores the received fax in the You can only use one Memory Receive memory. The machine will then dial the fax operation at a time: number you have programmed and forward the fax message.
  • Page 21: Fax Storage

    Receiving a fax (MFC-J825DW only) Fax Storage Printing a fax from the memory If you choose Fax Storage, your machine stores received faxes in the memory. You will If you have chosen Fax Storage, you can still be able to retrieve fax messages from...
  • Page 22: Pc-Fax Receive (Windows ® Only)

    Chapter 4 PC-Fax Receive Press <USB> or, for network users, the ® name of the PC you want to receive (Windows only) faxes to. If you turn on the PC-Fax Receive feature Press OK. your machine will store received faxes in memory and send them to your PC Press Backup Print:On or automatically.
  • Page 23: Turning Off Memory Receive Operations

    Receiving a fax (MFC-J825DW only) Turning off Memory Receive Changing Memory Receive operations operations If received faxes remain in your machine’s Press Menu. memory when you change the Memory Receive Operations, the LCD will ask you Press a or b to display Fax.
  • Page 24: Remote Retrieval

    Chapter 4 Remote Retrieval Note You can change your code at any time by You can call your machine from any entering a new one. If you want to make touch-tone telephone or fax machine and your code inactive, press Clear in step f then use the remote access code and remote to restore the inactive setting (---l) and commands to retrieve fax messages.
  • Page 25: Remote Fax Commands

    Receiving a fax (MFC-J825DW only) Remote Fax commands Follow the commands below to access features when you are away from the machine. When you call the machine and enter your remote access code (3 digits followed by ), the system will give two short beeps and you must enter a remote command.
  • Page 26: Retrieving Fax Messages

    Chapter 4 Retrieving fax messages Changing your Fax Forwarding number You can call your machine from any touch-tone telephone and have your fax You can change the default setting of your fax messages sent to another machine. Before forwarding number from another touch-tone you use this feature, you have to turn on Fax telephone or fax machine.
  • Page 27: Additional Receiving Operations

    Receiving a fax (MFC-J825DW only) Additional receiving Polling overview operations Polling lets you set up your machine so other people can receive faxes from you, but they pay for the call. It also lets you call somebody Printing a reduced incoming else’s fax machine and receive a fax from it,...
  • Page 28 Secure Polling lets you restrict who can get only set up one delayed polling operation. the documents you set up to be polled. Secure Polling only works with Brother fax Press (FAX). machines. If you want to get a fax from a...
  • Page 29 Receiving a fax (MFC-J825DW only) Sequential polling After you have entered all the fax numbers by repeating step l, press OK. (Monochrome only) Sequential polling lets you request Press Mono Start. documents from several fax machines in one The machine polls each number or operation.
  • Page 30: Dialling And Storing Numbers (Mfc-J825Dw Only)

    Dialling and storing numbers (MFC-J825DW only) Additional dialling To temporarily change a number, you can substitute part of the number with manual operations dialling using the dial pad. For example, to change the number to 01632-960556 you could press , press #03, press...
  • Page 31: Additional Ways To Store Numbers

    Dialling and storing numbers (MFC-J825DW only) Additional ways to To choose where the number will be stored, do one of the following: store numbers  To accept the displayed next available Speed Dial location, press Storing Speed Dial numbers ...
  • Page 32: Setting Up Groups For Broadcasting

    Chapter 5 Do one of the following: Setting up groups for  Broadcasting Enter the name (up to 16 characters) by pressing the buttons on the Touchscreen. Groups, which can be stored on a Speed Dial location, allow you to send the same fax (uuBasic User’s Guide: Entering message to many fax numbers by pressing Text)
  • Page 33 Dialling and storing numbers (MFC-J825DW only) Do one of the following: Deleting a Group  To store another Group for Press broadcasting, repeat steps b to g.  To finish storing Groups for Press More. broadcasting, press Stop/Exit. Press Delete.
  • Page 34: Printing Reports

    Printing reports Fax reports Press d or c to choose an interval. If you choose Every 50 Faxes, go to (MFC-J825DW only) step j.  6, 12, 24 hours, 2 or 7 days Use the buttons on the Touchscreen to set up...
  • Page 35: Reports

    Press Stop/Exit. Lists your settings.  Network Config Lists your Network settings.  WLAN Report Prints a WLAN connection report.  Caller ID hist. (MFC-J825DW only) Lists the available Caller ID information about the last 30 received faxes and telephone calls.
  • Page 36: Making Copies

    You can change the copy settings temporarily for multiple copies. You can choose from a range of speed and quality. The factory setting is Normal. (MFC-J825DW only) The machine returns to  its default settings after 1 minute, or if the Fast...
  • Page 37: Enlarging Or Reducing The Copied Image

    Making copies Enlarging or reducing the If you do not want to change additional settings, press Mono Start or copied image Colour Start. You can choose an enlargement or reduction Note ratio. If you choose Fit to Page, your • Page Layout is not available with machine will adjust the size automatically to Enlarge/Reduce.
  • Page 38: Making N In 1 Copies Or A Poster

    Chapter 7 Making N in 1 copies or a Press d or c to display Off(1in1), 2in1(P), 2in1(L), 4in1(P), poster (Page Layout) 4in1(L), Poster (2x1), Poster (2x2), Poster (3x3) or The N in 1 copy feature can help you save 2in1(ID) paper by letting you copy two or four pages For details about 2 in 1 (ID), see 2 in 1 ID Copy...
  • Page 39: In 1 Id Copy

    Making copies  Place the document face down in the Poster (3x3) direction shown below:  2in1(P)  2in1(L)  2 in 1 ID Copy 4in1(P) You can copy both sides of your identification card onto one page, keeping the original card size.
  • Page 40: Sorting Copies Using The Adf

    Chapter 7 Press d or c to display Page Layout. If you do not want to change additional settings, press Mono Start or Press Page Layout. Colour Start. Press d or c to display 2in1(ID). Note Fit to Page, Page Layout and Press 2in1(ID).
  • Page 41: Ink Save Mode

    Making copies Ink Save Mode If you do not want to change any additional settings, press Mono Start or Colour Start. Ink Save Mode can help you save ink. The machine prints the colours lighter and Note emphasises the outlines of the images as •...
  • Page 42: Book Copy

    Chapter 7 Book Copy Watermark Copy Book copy corrects dark borders and skew You can place a logo or text into your when copying from the scanner glass. Your document as a Watermark. You can select machine can correct the data automatically. one of the template watermarks, data from your media cards or USB Flash memory drive, or scanned data.
  • Page 43 Making copies Using media cards or USB Flash Using a scanned paper document as memory drive data your watermark Press (COPY) or Copy. Press (COPY) or Copy. Load your document. Enter the number of copies you want. Enter the number of copies you want. Press d or c to display Advanced Settings.
  • Page 44: Duplex (2-Sided) Copying

    Chapter 7 Duplex (2-sided) copying Press (COPY) or Copy. You can reduce the amount of paper used for Press d or c to display Duplex Copy. copies by copying on both sides of the paper. Press Duplex Copy. We recommend you load your document in the ADF for duplex copying.
  • Page 45: Setting Your Favourites

    Making copies DO NOT touch printed pages until they are Do one of the following: ejected the second time. The machine will  If you want to rename your setting, print and eject the first side, and then pull the press to delete characters.
  • Page 46: Printing Photos From A Memory Card Or Usb Flash Memory Drive

    Printing photos from a memory card or USB Flash memory drive PhotoCapture Center™ Please be aware of the following:  When printing an index or image, the operations PhotoCapture Center™ will print all the valid images, even if one or more images have been corrupted.
  • Page 47: Movie Printing

    Printing photos from a memory card or USB Flash memory drive Movie printing Print Images You can print images from movie files that are Print Index (Thumbnails) stored on a memory card or USB Flash memory drive. The PhotoCapture Center™ assigns Movie files are automatically split by duration numbers for images (such as No.1, No.2, into 9 parts, and placed in 3 rows so you can...
  • Page 48: Printing Photos

    (including commas) for the image Choose the paper type you are using, numbers you want to print. Plain Paper, Inkjet Paper, Brother BP71, Brother BP61 or Enter the number of copies you want Other Glossy. either by pressing the number box directly and entering the number you Press Paper Size.
  • Page 49 Printing photos from a memory card or USB Flash memory drive (Night Scene) Note Night Scene is best used for adjusting • Four thumbnails are displayed at a time night view photographs to make them with the current page number and total more vivid.
  • Page 50: Dpof Printing

    Chapter 8 Adjust the red frame around your photo. DPOF printing The part inside of the red frame will be printed. DPOF stands for Digital Print Order Format.  Press + or - to enlarge or reduce the Major digital camera manufacturers (Canon frame size.
  • Page 51: Photocapture Center™ Print Settings

    You can change the print settings temporarily Press Print Settings. for the next print. (MFC-J825DW only) The machine returns to Press a or b to display Paper Type. its default settings after 3 minutes, or if the Mode Timer returns the machine to Fax Press Paper Type.
  • Page 52: Adjusting Brightness, Contrast And Colour

    Chapter 8 Press the Print Size. Contrast You can choose the contrast setting. Example: Printed position for A4 paper Increasing the contrast will make an image look sharper and more vivid. 8x10cm 9x13cm 10x15cm Press Print Settings. Press a or b to display Contrast. Press Contrast.
  • Page 53: Cropping

    Printing photos from a memory card or USB Flash memory drive Do one of the following: Cropping  If you want to customize another If your photo is too long or wide to fit the colour enhancement, repeat available space on your chosen layout, part steps e to f.
  • Page 54: Borderless Printing

    Chapter 8 Borderless printing Setting your changes as a new default This feature expands the printable area to the edges of the paper. Printing time will be You can save the print settings you use most slightly slower. often by setting them as the default settings. These settings will stay until you change Press Print Settings.
  • Page 55: Scan To A Memory Card Or Usb Flash Memory Drive

    Printing photos from a memory card or USB Flash memory drive Scan to a memory card Make sure you have put the memory card or USB Flash memory drive in the or USB Flash memory correct slot. drive Load your document. Press (SCAN) or Scan.
  • Page 56: How To Set A New Default

    Chapter 8 How to set a new default Note • Auto Crop is available for paper with You can save the Scan to Media settings right angles of 90 degrees at all four (Quality, File Type and Auto Crop) corners. If one of the angles is not square, you use most often by setting them as the Auto Crop cannot detect the document.
  • Page 57: Printing Photos From A Camera

    (other image file extensions like .JPEG, .TIF, .GIF and so on will not be recognized).  PhotoCapture Center™ operations are Your Brother machine supports the not available when using the PictBridge PictBridge standard, allowing you to connect feature. to and print photos directly from any PictBridge compatible digital camera.
  • Page 58: Setting Your Digital Camera

    Chapter 9 Setting your digital camera Settings Options 10  15 cm Paper Size Make sure your camera is in PictBridge mode. The following PictBridge settings may Paper Type Other Glossy be available from the LCD of your PictBridge Layout Borderless: On compatible camera.
  • Page 59: Printing Images

    Printing photos from a camera Printing Images DPOF printing DPOF stands for Digital Print Order Format. Note Major digital camera manufacturers (Canon Remove any memory cards or USB Flash Inc., Eastman Kodak Company, FUJIFILM memory drive from the machine before Corporation, Panasonic Corporation and connecting a digital camera.
  • Page 60: Printing Photos Directly From A Digital Camera (Without Pictbridge)

    Chapter 9 Printing photos Printing Images directly from a digital Note camera Remove any memory cards or USB Flash (without PictBridge) memory drive from the machine before connecting a digital camera. If your camera supports the USB Mass Make sure that your camera is turned Storage standard, you can connect your off.
  • Page 61: Routine Maintenance

    Routine maintenance Cleaning and checking Clean the outside of the machine as follows: the machine IMPORTANT • Use neutral detergents. Cleaning with Cleaning the outside of the volatile liquids such as thinner or benzine machine will damage the outside surface of the machine.
  • Page 62: Cleaning The Machine's Printer Platen

    Wipe the paper tray with a dry, soft Cleaning the machine’s lint-free cloth to remove dust. printer platen WARNING Be sure to unplug the machine from the electrical socket before cleaning the printer platen to avoid an electrical shock. Using both hands, grasp the plastic tabs on both side of the machine to lift the scanner cover into the open position.
  • Page 63: Cleaning The Paper Feed Rollers

    Routine maintenance Cleaning the paper feed Lift the Jam Clear flap (2), and then clean the back side of the Paper Feed rollers Rollers (1) with a soft lint-free cloth slightly moistened with water. If the paper feed rollers are stained with ink, it After cleaning, wipe the rollers with a may cause paper feed problems.
  • Page 64: Cleaning The Paper Pick-Up Rollers

    Cleaning the paper pick-up Open the Jam Clear Cover (1) at the back of the machine. rollers Unplug the machine from the electrical socket. Pull the paper tray completely out of the machine. Note If the machine starts to multi-feed the last few sheets of paper in the tray, clean the Base Pad (1) with a soft lint-free cloth slightly moistened with water.
  • Page 65: Checking The Ink Volume

    Routine maintenance Checking the ink volume Packing and shipping the machine Although an ink volume icon appears on the LCD, you can use the ink menu to see a large When you transport the machine, use the graph showing the ink that is left in each packing materials that came with your cartridge.
  • Page 66 Lift the machine from the front and hook IMPORTANT the tab of the orange protective part into the keyed opening (1) on the bottom of • Make sure the plastic tab on the right side the paper tray. Then latch the protective of the orange protective part (1) clicks part over the raised portion of the paper securely into place (2).
  • Page 67 Note If you are returning your machine to Brother as part of the Exchange Service, pack only the machine. Keep all separate parts and printed materials to use with your “Exchange” machine. Wrap the ink cartridges in the bag and tape it on to the paper tray.
  • Page 68: B Glossary

    Glossary This is a comprehensive list of features and terms that appear in Brother manuals. Availability of these features depends on the model you purchased. ADF (automatic document feeder) CNG tones The document can be placed in the ADF The special tones (beeps) sent by fax...
  • Page 69 F/T Ring Time Group number The length of time that the Brother A combination of Speed Dial numbers that machine rings (when the Receive Mode are stored in a Speed Dial location for setting is Fax/Tel) to notify you to pick up Broadcasting.
  • Page 70 Memory Receive Quick Dial List Receives faxes into the machine's A listing of names and numbers stored in Speed Dial memory, in numerical order. memory when the machine is out of paper. Menu mode Real Time Transmission Programming mode for changing your When memory is full, you can send faxes machine's settings.
  • Page 71 Glossary Scan to Media User Settings You can scan a monochrome or colour A printed report that shows the current settings of the machine. document on to a memory card or USB Flash memory drive. Monochrome images WLAN Report will be in TIFF or PDF file format and A printed report that shows the result of colour images may be in PDF or JPEG file the WLAN Connection.
  • Page 72: Index

    Index Numerics 2 in 1 ID Copy ..........33 Dialling Groups (Broadcasting) ......9 Direct printing from a non-PictBridge camera ....54 Access codes, storing and dialling ...24 from a PictBridge camera ..... 51 Apple Macintosh Dual Access ..........8 See Software User's Guide. Duplex (2-sided) copy ............
  • Page 73 Enhance Skin ........42 Fill Light ..........42 Monochrome ........42 Groups for Broadcasting ......26 Night Scene ........42 Remove Red-Eye ......42 Sepia ..........42 Trim ........... 42 ID Copy ............33 Whiteboard ........42 Ink cartridges Print settings checking ink volume ......59 Borderless .........
  • Page 74 Reducing copies ............31 incoming faxes ........21 Remote Retrieval ........18 commands ..........19 getting your faxes ........20 remote access code ......18 Remote Setup See Software User's Guide. Reports ............28 Caller ID ..........29 Caller ID History Report ......29 Fax Journal ...........29 Journal Period ........28 how to print ...........29 Network Configuration ......29 Quick Dial List ........29...
  • Page 75 Visit us on the World Wide Web http://www.brother.com/ These machines are approved for use in the country of purchase only. Local Brother companies or their dealers will only support machines purchased in their own countries.

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Dcp-j925dw

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