Ricoh SP 3600SF User Manual
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Ricoh SP 3600SF User Manual

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Table of Contents

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User Guide

What You Can Do with This Machine
Getting Started
Copy
Fax
Print
Scan
Web Image Monitor
Adding Paper and Toner
Troubleshooting
Appendix
For information not in this manual, refer to
the HTML/PDF files on the supplied
CD-ROM.
For safe and correct use, be sure to read the Safety Information in
"Read This First" before using the machine.

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Summary of Contents for Ricoh SP 3600SF

  • Page 1: User Guide

    User Guide What You Can Do with This Machine Getting Started Copy Print Scan Web Image Monitor Adding Paper and Toner Troubleshooting Appendix For information not in this manual, refer to the HTML/PDF files on the supplied CD-ROM. For safe and correct use, be sure to read the Safety Information in "Read This First"...

  • Page 3: Table Of Contents

    TABLE OF CONTENTS How to Read the Manuals..........................5 Symbols used in the manuals........................5 Model-Specific Information..........................6 Names of Major Features..........................7 1. What You Can Do with This Machine I Want to Save Paper............................9 I Want to Convert Documents to Electronic Formats Easily................10 I Want to Register Destinations........................11 I Want to Operate the Machine More Effectively..................12 You Can Make Copies Using Various Functions...................13...
  • Page 4 Duplex Copying...............................38 Combined Copying............................40 One-Sided Combine...........................41 Two-Sided Combine............................43 Copying onto Custom Size Paper from the Bypass Tray................45 Copying onto Envelopes..........................46 Sort..................................47 4. Fax Basic Procedure for Transmissions (Memory Transmission)................49 Sending Originals Using the ADF.......................50 Sending Originals Using the Exposure Glass....................51 Registering a Fax Destination........................52 Deleting a Fax Destination..........................53 Canceling a Transmission..........................54...
  • Page 5 Deleting an E-mail Destination........................71 Specifying an E-mail Address by Entering It Manually................72 Specifying Send Options..........................73 Resolution..............................73 Original Orientation............................73 Original Setting............................74 Scan Size..............................74 File Type................................74 7. Web Image Monitor Displaying the Top Page..........................77 8. Adding Paper and Toner Loading Paper into Paper Trays........................79 Loading Paper into the Bypass Tray.......................83 Printing from the Bypass Tray Using the Printer Function................85 Loading Orientation-fixed Paper or Two-sided Paper..................87...
  • Page 6 10. Appendix Trademarks..............................121 INDEX ................................123...

  • Page 7: How To Read The Manuals

    How to Read the Manuals Symbols used in the manuals This manual uses the following symbols: Indicates points to pay attention to when using the machine, and explanations of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure to read these explanations. Indicates supplementary explanations of the machine's functions, and instructions on resolving user errors.

  • Page 8: Model-Specific Information

    Model-Specific Information This section explains how you can identify the region your machine belongs to. There is a label on the rear of the machine, located in the position shown below. The label contains details that identify the region your machine belongs to. Read the label. DBH040 The following information is region-specific.

  • Page 9: Names Of Major Features

    Names of Major Features In this manual, major features of the machine are referred to as follows: • Auto Document Feeder...

  • Page 11: What You Can Do With This Machine

    1. What You Can Do with This Machine You can search for a description by what you want to do. I Want to Save Paper BRL059S Printing multi-page documents on both sides of sheets (Duplex Copy) See "Duplex Copying", Copy Printing multi-page documents on a single sheet (Combine) See "Combined Copying", Copy Printing received faxes on both sides of sheets (2 Sided Print)

  • Page 12: I Want To Convert Documents To Electronic Formats Easily

    1. What You Can Do with This Machine I Want to Convert Documents to Electronic Formats Easily BQX138S Sending scan files See "Basic Procedure for Sending Scan Files by E-mail", Scan Storing scan files in a shared folder See "Basic Procedure for Using Scan to Folder", Scan Storing scan files on media See "Storing the Scanned Documents on a USB Flash Memory Device", Scan...

  • Page 13: I Want To Register Destinations

    I Want to Register Destinations I Want to Register Destinations BRL060S Using the control panel to register destinations in the Address Book See "Registering Addresses and Users for Facsimile/Scanner Functions ", Connecting the Machine/ System settings Downloading destinations registered in the machine to the LAN-Fax driver destination list See "Using the machine's Address Book as the LAN-Fax destination list", Fax...

  • Page 14: I Want To Operate The Machine More Effectively

    1. What You Can Do with This Machine I Want to Operate the Machine More Effectively BQX139S Registering frequently-used printing settings to the printer driver See "Using One Click Presets", Print Changing the initial settings of the printer driver to frequently-used printing settings See "Displaying the Printing Preferences Dialog Box", Print...

  • Page 15: You Can Make Copies Using Various Functions

    You Can Make Copies Using Various Functions You Can Make Copies Using Various Functions CMQ002 • You can reduce or enlarge the copy image. With the Auto Reduce/Enlarge function, the machine automatically calculates the reproduction ratio based on the sizes of the originals and the paper you have specified.

  • Page 16: You Can Print Data Using Various Functions

    1. What You Can Do with This Machine You Can Print Data Using Various Functions CMQ004 • This machine supports network and local connections. • You can collate printed paper. See "Collate", Print...

  • Page 17: You Can Use The Scanner In A Network Environment

    You Can Use the Scanner in a Network Environment You Can Use the Scanner in a Network Environment CJQ607 • You can send scan files to a specified destination using e-mail (Sending scan files by e-mail). See "Basic Procedure for Sending Scan Files by E-mail", Scan •...

  • Page 18: You Can Prevent Information Leakage (Security Functions)

    1. What You Can Do with This Machine You Can Prevent Information Leakage (Security Functions) CJQ608 • By setting passwords, you can prevent unauthorized access via the network. • See Security Guide...

  • Page 19: You Can Monitor And Set The Machine Using A Computer

    You Can Monitor and Set the Machine Using a Computer You Can Monitor and Set the Machine Using a Computer Using Web Image Monitor, you can check the machine's status and change the settings. CJQ609 You can check which tray is running out of paper, register information in the Address Book, specify the network settings, and configure the system settings.
  • Page 20 1. What You Can Do with This Machine...

  • Page 21: Getting Started

    2. Getting Started This chapter describes how to start using this machine. Guide to Names and Functions of Components Guide to Components • Do not obstruct the machine's vents. Doing so risks fire caused by overheated internal components. Exterior: Front view DBH030...
  • Page 22 2. Getting Started 1. ADF Lower the ADF over originals placed on the exposure glass. If you load a stack of originals in the ADF, the ADF will automatically feed the originals one by one. 2. ADF cover Open this cover to remove originals jammed in the ADF. 3.
  • Page 23 Guide to Names and Functions of Components 18. Bypass tray open lever Push this lever to open the bypass tray. 19. Tray Extension Pull this fence to prevent paper from falling off. 20. Bypass tray Use to copy or print on thick paper, OHP transparencies, envelopes, and label paper (adhesive labels). 21.
  • Page 24 2. Getting Started 7. USB 2.0 [Type B] port Use a USB cable to connect the machine to a computer. 8. Security slot Connect a security cable to prevent theft. 9. Ethernet port Use a network interface cable to connect the machine to a network. 10.
  • Page 25 Guide to Names and Functions of Components Interior: Rear view DBH033 1. Fusing unit Pull out the fusing unit and remove jammed paper. Messages appear on the screen when the fusing unit needs to be replaced, or a new fusing unit needs to be prepared.

  • Page 26: Guide To Functions Of The Machine's Options

    2. Getting Started Guide to Functions of the Machine's Options Guide to Functions of the Machine's External Options DBH086 1. Handset (mainly North America) Used as a receiver. Allows you to use the Manual Dial functions. It also allows you to use the machine as a telephone. 2.

  • Page 27: Guide To The Names And Functions Of The Machine's Control Panel

    Guide to the Names and Functions of the Machine's Control Panel Guide to the Names and Functions of the Machine's Control Panel This illustration shows the control panel of the machine with options fully installed. 5 6 7 8 10 11 12 13 14 16 17 18 20 21...
  • Page 28 2. Getting Started 9. Scroll keys Press these keys to move the cursor in each direction. When the [ ] [ ] [ ] [ ] keys appear in this manual, press the applicable key for the direction that you want to move the cursor.
  • Page 29 Guide to the Names and Functions of the Machine's Control Panel 24. Selection keys Correspond to items on the display. Press to select the corresponding item. 25. Data In indicator Flashes when the machine is receiving print jobs or LAN-Fax documents from a computer. 26.

  • Page 30: Changing The Display Language

    2. Getting Started Changing the Display Language You can change the language used on the display. English is set as default. Press the [User Tools] key, and then select the setting items using the [ ] or [ ] key. Select [Language] Press [OK] Select the language you want to use...

  • Page 31: Turning On/Off The Power

    Turning On/Off the Power Turning On/Off the Power The main power switch is on the front side of the machine. When this switch is turned on, the main power turns on and the main power indicator on the right side of the control panel lights up. When this switch is turned off, the main power turns off and the main power indicator on the right side of the control panel goes out.
  • Page 32 2. Getting Started • Before unplugging the power cord plug, turn off the main power switch and make sure the main power switch indicator turns off. Not doing so may result in damage to the memory, leading to malfunctions. • Do not turn off the power while the machine is in operation. Doing so may result in damage to the memory, leading to malfunctions.

  • Page 33: Placing Originals

    Placing Originals Placing Originals Placing Originals on the Exposure Glass • Keep your hands away from the hinges and exposure glass when lowering the ADF. Not doing so may result in an injury if your hands or fingers are pinched. •...
  • Page 34 2. Getting Started When placing originals that are longer than A4 or 8 × 11 , open the extenders. DBH075 1. Limit mark 2. Original guides...

  • Page 35: Copy

    3. Copy This chapter describes frequently used copier functions and operations. For the information not included in this chapter, see Copy on the supplied CD-ROM. Basic Procedure To make copies of originals, place them on the exposure glass or in the ADF. When placing the original on the exposure glass, start with the first page to be copied.
  • Page 36 3. Copy Enter the number of copies with the number keys Select the paper tray Press [Start] When placing the original on the exposure glass, press the [ ] key after all originals are scanned. When the copy job is finished, press [Reset] to clear the settings DBH019...

  • Page 37: Reducing Or Enlarging Originals

    Reducing or Enlarging Originals Reducing or Enlarging Originals This section describes methods of reducing or enlarging images by specifying a reproduction ratio, or a paper size. Base Point The base point of reduce/enlarge differs depending on how the original is scanned. When the original is placed on the exposure glass, the upper left corner will be the base point.

  • Page 38: Zoom

    3. Copy Press the [Copy] key, and then select the setting items using the [ ] or [ ] key. Press [R/E] Press [Enlarge] or [Reduce] Select a ratio Press [OK] Select the paper tray Place the originals Press [Start] Zoom You can specify the reproduction ratio in increments of 1%.
  • Page 39 Reducing or Enlarging Originals CKN008 • If you select a reproduction ratio after pressing [Auto R/E], the Auto Enlarge/Reduction function is canceled. Press the [Copy] key, and then select the setting items using the [ ] or [ ] key. Specify the original size For details, see "Specifying Original Sizes", Copy Press [Auto R/E]...

  • Page 40: Duplex Copying

    3. Copy Duplex Copying Copies two one-sided pages or one two-sided page onto a two-sided page. • Copying one two-sided page on one two-sided page is available for SP 3610SF only. • You cannot use the bypass tray with this function. CKN009 For SP 3610SF, two types of Duplex are available.
  • Page 41 Duplex Copying Orig. Dup. Original Placing originals Output Orientation Orientation Top to Top Top to Bottom Press the [Copy] key, and then select the setting items using the [ ] or [ ] key. Press [Duplex/Combine/Series]. DBH008 Select the duplex mode Press [OK] Select the paper tray Place the originals...

  • Page 42: Combined Copying

    3. Copy Combined Copying This mode can be used to select a reproduction ratio automatically and copy the originals onto a single sheet of copy paper. The machine selects a reproduction ratio between 25 and 400%. Orientation of the original and image position of Combine The image position of Combine differs according to original orientation and the number of originals to be combined.

  • Page 43: One-Sided Combine

    Combined Copying CKN010 • Originals read from right to left CKN017 One-Sided Combine Combine several pages onto one side of a sheet. • Combine Copies function from two-sided originals is available for SP 3610SF only. CKN014 There are following types of One-Sided Combine. For SP 3610SF Combine: 2 Orig.
  • Page 44 Copies one two-sided originals to one side of a sheet. Combine: 2 Orig. Copies two two-sided originals to one side of a sheet. For SP 3600SF Combine 1 Side (2 Orig.) Copies two one-sided originals to one side of a sheet.

  • Page 45: Two-Sided Combine

    Copies two two-sided originals to one sheet with two pages per side. Combine: 4 Orig. Copies four two-sided originals to one sheet with four pages per side. For SP 3600SF Combine 2 Side (4 Orig.) Copies four one-sided originals to one sheet with two pages per side.
  • Page 46 3. Copy Press [Duplex/Combine/Series] DBH008 Select the combine mode Press [OK] Select the paper tray Place the originals Press [Start] • The default setting for the original orientation is unreadable direction ( ). When placing originals in unreadable direction, specify the original orientation. To specify the orientation, select [Always Specify] for [Orientation] in [Copier Features], and then perform the following procedure after Step 2.

  • Page 47: Copying Onto Custom Size Paper From The Bypass Tray

    Copying onto Custom Size Paper from the Bypass Tray Copying onto Custom Size Paper from the Bypass Tray Paper that has a horizontal length of 60.0–216.0 mm (2.37–8.50 inches) and a vertical length of 127.0–900.0 mm (5.00–35.43 inches) can be fed in from the bypass tray. Press the [Copy] key, and then select the setting items using the [ ] or [ ] key.

  • Page 48: Copying Onto Envelopes

    3. Copy Copying onto Envelopes This section describes how to copy onto regular size envelopes. Place the original on the exposure glass and place the envelope in the bypass tray. Specify the thickness of the paper according to the weight of the envelopes you are printing on. For details about the relationship between paper weight and paper thickness and the sizes of envelopes that can be used, see "Recommended Paper Sizes and Types", Paper Specifications and Adding Paper About handling envelopes, supported envelope types, and how to load envelopes, see page 93...

  • Page 49: Sort

    Sort Sort The machine assembles copies as sets in sequential order. CKN018 Press the [Copy] key, and then select the setting items using the [ ] or [ ] key. Press [Sort]. DBH009 Enter the number of copy sets using the number keys Select the paper tray Place the originals Press [Start]...
  • Page 50 3. Copy...

  • Page 51: Fax

    4. Fax This chapter describes frequently used facsimile functions and operations. For the information not included in this chapter, see Fax on the supplied CD-ROM. Basic Procedure for Transmissions (Memory Transmission) This section describes the basic procedure for transmitting documents using Memory Transmission. Transmission starts automatically after the original is stored in memory.

  • Page 52: Sending Originals Using The Adf

    4. Fax Sending Originals Using the ADF Press [Facsimile] DBH012 Make sure "Ready" appears on the screen Place the originals into the ADF For details about how to place originals, see "Placing Originals in the Auto Document Feeder", Paper Specifications and Adding Paper For details about how to place originals to send using the facsimile function, see "Placing Originals to Send", Fax Configure scan settings...

  • Page 53: Sending Originals Using The Exposure Glass

    Basic Procedure for Transmissions (Memory Transmission) Sending Originals Using the Exposure Glass Press [Facsimile] DBH012 Make sure "Ready" appears on the screen Place the first page of the original face down on the exposure glass For details about the originals you can set, see "Placing Originals on the Exposure Glass", Paper Specifications and Adding Paper For details about how to place originals to send using the facsimile function, see "Placing Originals to Send", Fax...

  • Page 54: Registering A Fax Destination

    4. Fax When all originals are scanned, press [ ] DBH089 The machine dials the destination and starts transmission. Registering a Fax Destination Press the [User Tools] key, and then select the setting items using the [ ] or [ ] key. DBH020 Select [Address Book Management] Press [OK]...

  • Page 55: Deleting A Fax Destination

    Basic Procedure for Transmissions (Memory Transmission) Press [OK] Deleting a Fax Destination This section describes how to delete a registered fax destination. • If you delete a destination that is a specified delivery destination, messages to its registered Personal Box, for example, cannot be delivered. Be sure to check the settings in the fax function before deleting any destinations.

  • Page 56: Canceling A Transmission

    4. Fax Canceling a Transmission This section explains how to cancel a fax transmission. Canceling a Transmission Before the Original Is Scanned Use this procedure to cancel a transmission before pressing the [Start] key. Press [Reset] DBH019 Canceling a Transmission While the Original Is Being Scanned Use this procedure to cancel scanning or transmitting of the original while it is being scanned.

  • Page 57: Canceling A Transmission After The Original Is Scanned (Before A Transmission Is Started)

    Canceling a Transmission Press the [Clear/Stop] key, and then select the setting items using the [ ] or [ ] key. DBH022 Select the file you want to cancel Press [Stop TX] Press [Delete] Press [Escape] DBH015 Canceling a Transmission After the Original Is Scanned (Before a Transmission Is Started) Use this procedure to delete a file stored in memory before its transmission has started.
  • Page 58 4. Fax Select [Check/Stop TX File] Press [OK] Select the file you want to cancel Press [Stop TX] Press [Delete] Press [Escape] twice DBH015...

  • Page 59: Printing The Journal Manually

    Printing the Journal Manually Printing the Journal Manually You can print the Journal manually. Press the [Job Information] key, and then select the setting items using the [ ] or [ ] key. DBH003 Select [Print Journal] Press [OK] Press [Start] To cancel printing after pressing the [Start] key, press the [Clear/Stop] key.
  • Page 60 4. Fax...

  • Page 61: Print

    5. Print This chapter describes frequently used printer functions and operations. For the information not included in this chapter, see Print on the supplied CD-ROM. Quick Install for USB You can install the printer drivers easily from the CD-ROM provided with this machine. Using USB Quick Install, the PCL 6 printer driver is installed for use with a USB connection with the printer.

  • Page 62: Quick Install For Network

    5. Print Quick Install for Network You can install the printer drivers easily from the CD-ROM provided with this machine. Using Network Quick Install, the PCL 6 printer driver is installed under network environment, and the Standard TCP/IP port will be set. •...

  • Page 63: Displaying The Printer Driver Properties

    Displaying the Printer Driver Properties Displaying the Printer Driver Properties This section explains how to open the printer driver properties from [Devices and Printers]. • Manage Printers permission is required to change the printer settings. Log on as an Administrators group member.

  • Page 64: Standard Printing

    5. Print Standard Printing • The default setting is duplex printing. If you want to print on only one side, select [Off] for the duplex setting. • If you send a print job via USB 2.0 while the machine is in Sleep mode, an error message might appear when the print job is complete.

  • Page 65: Scan

    6. Scan This chapter describes frequently used scanner functions and operations. For the information not included in this chapter, see Scan on the supplied CD-ROM. Basic Procedure for Using Scan to Folder • Before performing this procedure, refer to "Preparing to Send by Scan to Folder", Scan confirm the details of the destination computer.

  • Page 66: Using Scan To Folder In The Windows Environment

    6. Scan If you are scanning multiple originals, place them on the machine, and then press the [Start] key. Repeat this step until all originals are scanned, and then press the [ ] key. • When scanning from the ADF Transmission starts immediately after originals are scanned.
  • Page 67 Basic Procedure for Using Scan to Folder Create a folder, just as you would create a normal folder, in a location of your choice on the computer Right-click the folder, and then click [Properties] On the [Sharing] tab, select [Advanced Sharing...] When using Windows XP, on the [Sharing] tab, select [Share this folder].

  • Page 68: Registering An Smb Folder

    6. Scan Press [OK] twice Registering an SMB Folder This section describes how to register an SMB folder. Press the [User Tools] key, and then select the setting items using the [ ] or [ ] key. DBH020 Select [Address Book Management] Press [OK] Select [Program/Change] Press [OK]...
  • Page 69 Basic Procedure for Using Scan to Folder Press [Escape] DBH015 Select [Folder Info] Press [OK] Select [SMB] Press [OK] Select [Manual Entry] or [Browse Network] Press [OK] To specify a folder, you can either enter the path manually or locate the folder by browsing the network.

  • Page 70: Deleting An Smb Registered Folder

    6. Scan Press [OK] Deleting an SMB Registered Folder This section describes how to delete the registered SMB folder. Press the [User Tools] key, and then select the setting items using the [ ] or [ ] key. Select [Address Book Management] Press [OK] Select [Program/Change] Press [OK]...
  • Page 71 Basic Procedure for Using Scan to Folder Enter the path for the folder Press [OK] In the following example path, the shared folder name is "user" and the computer name is "desk01": \\desk01\user Depending on the destination setting, enter the user name for logging in to the computer Press [OK] Depending on the destination setting, enter the password for logging in to the computer Press [OK]...

  • Page 72: Basic Procedure For Sending Scan Files By E-Mail

    6. Scan Basic Procedure for Sending Scan Files by E- mail Press [Scanner] DBH013 Make sure that no previous settings remain If a previous setting remains, press the [Reset] key. If the Scan to Folder screen is displayed, press [ ] to switch to the E-mail screen Place originals If necessary, specify scan settings according to the original you want to scan...

  • Page 73: Registering An E-Mail Destination

    Basic Procedure for Sending Scan Files by E-mail Registering an E-mail Destination This section describes how to register an e-mail destination. Press the [User Tools] key, and then select the setting items using the [ ] or [ ] key. DBH020 Select [Address Book Management] Press [OK]...

  • Page 74: Specifying An E-Mail Address By Entering It Manually

    6. Scan Enter the registration number you want to delete using the number keys or the Quick Dial keys Press [OK] You can automatically specify registration numbers 001 - 032 by pressing the Quick Dial key. Press [Search] to specify by name, destination list, registration number, fax number, e-mail address, or folder destination.

  • Page 75: Specifying Send Options

    Specifying Send Options Specifying Send Options Resolution Select resolution for scanning originals. Select [100dpi], [200dpi], [300dpi], [400dpi], or [600dpi] as the scanning resolution. Press [Options] , and then select the setting items using the [ ] or [ ] key. Select [Send Options] Press [OK] Select [Resolution]...

  • Page 76: Original Setting

    6. Scan Original Setting This section explains how to specify the page opening orientation and whether both sides of the original are scanned. • This function is available for SP 3610SF only. Press [Options], and then select the setting items using [ ] or [ ] key. Select [Send Options] Press [OK] Select [Original Setting]...
  • Page 77 Specifying Send Options • [Single Page:TIFF/JPEG], [Single Page:PDF] If you select a single-page file type when scanning multiple originals, one file is created for single page and the number of files sent is the same as the number of pages scanned. •...
  • Page 78 6. Scan...

  • Page 79: Web Image Monitor

    7. Web Image Monitor This chapter describes frequently used Web Image Monitor functions and operations. For the information not included in this chapter, see Connecting the Machine/ System Settings on the supplied CD-ROM or Web Image Monitor Help. Displaying the Top Page There are two modes available with Web Image Monitor: guest mode and administrator mode.
  • Page 80 7. Web Image Monitor DBH225 1. Menu area Displays the content of a selected menu item. 2. Header area Displays the dialog box for switching to the user mode and administrator mode and the menu for each mode. Also displays the link to Help. 3.

  • Page 81: Adding Paper And Toner

    8. Adding Paper and Toner This chapter describes how to load paper into the paper tray and recommended paper sizes and types. Loading Paper into Paper Trays Every paper tray is loaded in the same way. In the following example procedure, paper is loaded into Tray 1. •...
  • Page 82 8. Adding Paper and Toner Check that paper in the paper tray is not being used, and then pull out the paper tray carefully. Adjust the paper size dial to match the size and feed direction of the paper in the paper tray.
  • Page 83 Loading Paper into Paper Trays Pinch the end guide and slide it inward to match the standard size. CXC614 Fan the paper before loading it in the tray. CBK254 Load the new paper stack print side down. Make sure paper is not stacked higher than the upper limit (upper line) marked inside the tray. CXC666 Adjust the paper guides to close any gaps.
  • Page 84 8. Adding Paper and Toner Lift the front side of the tray, and then slide it into the machine carefully until it stops. DBH055 To avoid paper jams, make sure the tray is securely inserted. • When loading paper larger than A4 or 8 ×...

  • Page 85: Loading Paper Into The Bypass Tray

    Loading Paper into the Bypass Tray Loading Paper into the Bypass Tray Use the bypass tray to use OHP transparencies and paper that cannot be loaded in the paper trays. • The maximum number of sheets you can load at the same time depends on paper type. Do not stack paper over the limit mark.
  • Page 86 8. Adding Paper and Toner Slide both sides of the paper guide outward, and then load paper print side up until it stops. DBH078 Adjust both sides of the paper guide to match the paper width. DBH079 • When using the bypass tray, it is recommended that you set the paper direction to . •...

  • Page 87: Printing From The Bypass Tray Using The Printer Function

    Loading Paper into the Bypass Tray Printing from the Bypass Tray Using the Printer Function • If you select [Machine Setting(s)] in [Bypass Tray] under [Tray Setting Priority] in [System] of the [Printer Features] menu, the settings made using the control panel have priority over the printer driver settings.
  • Page 88 8. Adding Paper and Toner Specifying thick paper or OHP transparencies for paper type using the control panel • Usually only one side of OHP transparencies can be used for printing. Be sure to load them with the print side up. •...

  • Page 89: Loading Orientation-Fixed Paper Or Two-Sided Paper

    Loading Orientation-fixed Paper or Two-sided Paper Loading Orientation-fixed Paper or Two-sided Paper Orientation-fixed (top to bottom) or two-sided paper (for example, letterhead paper, punched paper, or copied paper) might not be printed correctly, depending on how the originals and paper are placed. Settings for the User Tools Specify [Auto Detect] for [Letterhead Setting] in [System] under the [Printer Features] menu, and then place the paper as shown below.

  • Page 90: Recommended Paper Sizes And Types

    8. Adding Paper and Toner Recommended Paper Sizes and Types This section describes recommended paper sizes and types. • If you use paper that curls, either because it is too dry or too damp, a paper jam may occur. • Do not use paper designed for inkjet printers, as these may stick to the fusing unit and cause a misfeed.
  • Page 91 Recommended Paper Sizes and Types *1 When a print job is performed on A5 or 5 " X 8 " paper, it is recommended to set the paper horizontally. While a print job is performed on paper that is loaded vertically, smearing may occur near the edges of the printed paper.
  • Page 92 8. Adding Paper and Toner Paper type and weight Paper size Paper capacity 52–162 g/m (14 lb. Bond– Set the paper size dial on the tray to 500 sheets 90 lb. Index) " ", and select the paper size with the control panel: Thin Paper–Thick Paper 2 A5 , B5 JIS , B6 JIS , 8...
  • Page 93 Recommended Paper Sizes and Types Paper type and weight Paper size Paper capacity *1*2 OHP transparencies Select the paper size A4 , A5 , A6 , B5 JIS , B6 JIS Label paper (adhesive labels) 1 sheet × 14 , 8 ×...
  • Page 94 8. Adding Paper and Toner Paper Thickness Paper weight Plain Paper 66–74 g/m (18–20 lb. Bond) Plain Paper 2 75–90 g/m (20–24 lb. Bond) Middle Thick 91–105 g/m (24–28 lb. Bond) Thick Paper 1 106–130 g/m (28–35 lb. Bond) Thick Paper 2 131–162 g/m (35 lb.

  • Page 95: Thick Paper

    Recommended Paper Sizes and Types Thick Paper This section gives you various details about and recommendations concerning thick paper. When loading thick paper of 106–162 g/m (28 lb. Bond–90 lb. Index) in the paper trays or bypass tray, follow the recommendations below to prevent misfeeds and loss of image quality. •...
  • Page 96 8. Adding Paper and Toner • Fan the envelopes before loading them to separate them and prevent the glue on them from causing them to stick together. • Some kinds of envelope might cause misfeeds, wrinkles or print poorly. • When loading envelopes in the orientation, load them with flaps closed.
  • Page 97 Recommended Paper Sizes and Types How to load envelopes Types of envelopes Tray 1 Bypass tray Side-opening envelopes • Flaps: closed • Flaps: closed • Bottom side of envelopes: toward the right of the • Bottom side of envelopes: machine toward the right of the machine •...

  • Page 98: Adding Toner

    8. Adding Paper and Toner Adding Toner Refer to the maintenance guide provided with the new items for the replacement. This section explains precautions when adding toner, how to send faxes or scanned documents when the toner has run out, and how to dispose of used toner. •...

  • Page 99: Sending Faxes Or Scanned Documents When Toner Has Run Out

    Adding Toner • When removing jammed paper or replacing toner, avoid getting toner (new or used) on your skin. If toner comes into contact with your skin, wash the affected area thoroughly with soap and water. • When replacing a toner or waste toner container or consumables with toner, make sure that the toner does not splatter.

  • Page 100: Disposing Of Used Toner

    8. Adding Paper and Toner • Any reports are not printed. • If the fax or scanner screen does not appear in step 1, press the [Facsimile] key or the [Scanner] key. Disposing of Used Toner This section describes what to do with used toner. Toner cannot be re-used.

  • Page 101: Troubleshooting

    9. Troubleshooting This chapter describes basic troubleshooting procedures. Indicators This section describes the indicators displayed when the machine requires the user to remove misfed paper, to add paper, or to perform other procedures. Indicator Status : Paper Misfeed indicator Appears when a paper misfeed occurs. For details about removing jammed paper, see "Removing Jammed Paper", Troubleshooting : Original Misfeed indicator...

  • Page 102: Panel Tone

    9. Troubleshooting Panel Tone The following table describes the meaning of the various beep patterns that the machine produces to alert users about left originals and other machine conditions. Beep pattern Meaning Causes Single short beep Panel/screen input A control panel or screen key was accepted.

  • Page 103: When You Have Problems Operating The Machine

    When You Have Problems Operating the Machine When You Have Problems Operating the Machine This section describes common problems and messages. If other messages appear, follow the instructions displayed. Problem Causes Solutions The machine has just been Functions other than the Functions appear in the User Tools turned on and the User Tools copier function are not yet...
  • Page 104 9. Troubleshooting Problem Causes Solutions An error message remains, • When a misfeed After removing misfed paper, fully even if misfed paper is message appears, it open the front cover, and then close it. removed. remains until you open For details about removing jammed and close the cover as paper, see "Removing Jammed Paper", required.
  • Page 105 When You Have Problems Operating the Machine Problem Causes Solutions Misfeeds occur frequently. The tray's side or end fences • Remove misfed paper. For details may not be set properly. about removing jammed paper, see "Removing Jammed Paper", Troubleshooting • Check that the side or end fences are set properly.

  • Page 106: When Messages Are Displayed On The Control Panel

    9. Troubleshooting When Messages Are Displayed on the Control Panel Messages Displayed When Using the Copy Function This section describes the machine's main messages. If other messages appear, follow their instructions. • If you cannot make copies as you want because of the paper type, paper size or paper capacity problems, use recommended paper.

  • Page 107: Messages Displayed When Using The Facsimile Function

    When Messages Are Displayed on the Control Panel Message Causes Solutions "Max. number of sets is nn." The number of copies You can change the maximum copy exceeds the maximum copy quantity from [Max. Number of Sets] (A figure is placed at nn.) quantity.
  • Page 108 9. Troubleshooting Message Causes Solutions "Error occurred, and A problem occurred in the Press [Exit], and then send the transmission was cancelled." machine, or noise occurred documents again. on the telephone line. " Func. Problems Data will There is a problem with the Record the code number shown on the be initialized."...

  • Page 109: Messages Displayed When Using The Printer Function

    When Messages Are Displayed on the Control Panel If you reconnect the machine to the network, be sure to set "Display" by configuring the appropriate User Parameter. Messages Displayed When Using the Printer Function This section describes the principal messages that appear on the display panel, error logs or reports. If other messages appear, follow their instructions.
  • Page 110 9. Troubleshooting Message Causes Solutions " (A1) Remove misfeed in Open the front cover and For details, see "Removing Jammed Trays. Opn & cls Frt. Cov." remove the jammed paper Paper", Troubleshooting from the paper feed path. " (A2) Open Front Cover Remove the jammed paper For details, see "Removing Jammed and remove the paper."...
  • Page 111 When Messages Are Displayed on the Control Panel Message Causes Solutions "Cannot The proxy user name or Check the proxy server settings, and connect=>Comm.Serv. password is incorrect. then change the user name and/or Check proxy user/ password if they are incorrect. password."...

  • Page 112: Messages Displayed When Using The Scanner Function

    9. Troubleshooting Message Causes Solutions "Replcmnt Requrd Drum You need to replace the For details, see "Replacing Drum Unit", Unit" drum unit. Maintenance and Specifications "Repl Requrd Soon Maint. You will need to replace the Contact your sales or service Kit"...
  • Page 113 When Messages Are Displayed on the Control Panel Message Causes Solutions "Authentication with the The user name and Enter the correct user name and destination has failed. Check password entered when password, and try again. the settings." sending to a folder were incorrect.
  • Page 114 9. Troubleshooting Message Causes Solutions "Connection with the The correct network settings • Check the network settings of the destination has failed. Check are not made. client computer. the status and connection." • Check that components such as the LAN cable are connected properly.
  • Page 115 When Messages Are Displayed on the Control Panel Message Causes Solutions "Exceeded max. page The number of scanned Select whether to send the data so far. capacity. Do you want to pages exceeded maximum send the scanned data?" page capacity. "Exceeded max.
  • Page 116 9. Troubleshooting Message Causes Solutions "Transmission has failed. There is not enough space Contact the receiver’s administrator. Insufficient memory in the on the receiver's hard disk. destination hard disk."...

  • Page 117: When Messages Are Displayed On Your Computer Screen

    When Messages Are Displayed on Your Computer Screen When Messages Are Displayed on Your Computer Screen Messages Displayed When Using the Scanner Function This section describes likely causes of and possible solutions for the main error messages displayed on the client computer when using the TWAIN driver. If a message not described here appears, act according to the message.
  • Page 118 9. Troubleshooting Message Causes Solutions "Clear Misfeed(s) in ADF." A paper misfeed has • Remove jammed originals, and occurred inside the ADF. then insert them again. For details about how to remove jammed paper, see "Removing Jammed Paper", Troubleshooting • When a misfeed occurs, replace the jammed originals.
  • Page 119 When Messages Are Displayed on Your Computer Screen Message Causes Solutions "Insufficient memory. Reduce Scanner memory is • Reset the scan size. the scanning area." insufficient. • Lower the resolution. • Set with no compression. For details about the settings, see TWAIN driver Help.
  • Page 120 9. Troubleshooting Message Causes Solutions "Scanner is in use for other A function of the machine • Wait for a while, and then function. Please wait." other than the Scanner reconnect. function is being used such • Cancel the job that is being as the Copier function.
  • Page 121 When Messages Are Displayed on Your Computer Screen Message Causes Solutions "Scanner is not ready. The ADF cover is open. Check whether the ADF cover is Check the scanner and the closed. options." "The name is already in use. You tried to register a name Use another name.
  • Page 122 9. Troubleshooting...
  • Page 123 10. Appendix This chapter describes the trademarks. Trademarks PostScript and PostScript 3 are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries. Microsoft and Windows are either registered trademarks or trademarks of Microsoft Corp. in the United States and/or other countries.
  • Page 124 10. Appendix...
  • Page 125 INDEX Enter key..............Envelope............46, 93 2 Sided Print............. Error message....104, 105, 107, 110, 115 Escape key............. Ethernet port............Address book....11, 52, 53, 66, 67, 68, 71 Exposure glass..........20, 31 ADF.............. 7, 20, 31 Extender for the ADF tray........ADF cover..............
  • Page 126 Main power indicator........... Quick Dial keys............. Main power switch......... Quick Install............. 20, 29 59, 60 Media slot.............. Memory............... Rear cover.............. Memory Transmission......49, 50, 51 Rear cover open lever........... Message....101, 104, 105, 107, 110, 115 Reducing originals..........Model-specific information........Region A..............
  • Page 127 Turning off the power..........Turning on the power..........Two-sided Combine..........Two-sided paper........... USB 2.0 [Type B] port........... Used toner.............. User Tools key............Using scan to folder..........Ventilation holes..........20, 21 Web Image Monitor........17, 77 Zoom..............
  • Page 128 MEMO...
  • Page 129 MEMO...
  • Page 130 MEMO M173-7600A...
  • Page 131 © 2014...
  • Page 132 M173-7600A...

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