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Ricoh Aficio SP 3400SF Quick Manual

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SP 3400SF/SP 3410SF
Quick Guide
Names and Locations
Using the Copier Function
Using the Scanner Function
Using the Fax Function
Removing Paper Jams
Read this manual carefully before you use the product and keep it handy for future
reference. For safe and correct use, please be sure to read "Safety Information" 
before using the machine.
Troubleshooting
Print Cartridge

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Summary of Contents for Ricoh Aficio SP 3400SF

  • Page 1 SP 3400SF/SP 3410SF Quick Guide Names and Locations Using the Copier Function Using the Scanner Function Using the Fax Function Troubleshooting Removing Paper Jams Print Cartridge Read this manual carefully before you use the product and keep it handy for future reference.

  • Page 2: Table Of Contents

    Table of Contents Exterior Names and Locations Interior Control Panel Initial Screen and Basic Operation Using the Copier Function Advanced Photocopy Settings Initial Screen and Basic Operation Using the Scanner Function Advanced Scan Settings Initial Screen and Basic Operation for Sending a Fax Using the Fax Function Advanced Scan Settings Error and Status Messages on the Screen...

  • Page 3: Names And Locations

    Names and Locations Exterior Exposure Glass Cover Open this cover to place originals on the expo- sure glass. Exposure Glass Place originals here sheet by sheet. ADF (Auto document feeder) Cover Open this cover to remove originals jammed in the ADF. Input Tray for the ADF Place stacks of originals here.

  • Page 4: Interior

    Names and Locations Interior Print Cartridge Messages appear on the screen when the print cartridge needs to be replaced, or a new cartridge needs to be prepared. BSP409S BSP253S...

  • Page 5: Control Panel

    Names and Locations Control Panel Screen Displays current status and messages. Menu keys Press any of these four keys to display the menu for configuring the settings of the machine's current operation mode (copier, scanner, or fax). • [ ] key Press to exit to the previous level of the menu tree.
  • Page 6 Names and Locations Control Panel [Pause/Redial] key • Pause: (fax mode) • Redial: (scanner mode/fax mode) [On Hook Dial] key (fax mode) [Address Book] key (scanner mode/fax mode) [User Tools] key Press to display the menu for configuring the machine's system settings. [Image Quality] key (copier mode/scanner mode/fax mode) [Density] key...

  • Page 7: Initial Screen And Basic Operation

    Using the Copier Function Initial Screen and Basic Operation The following is the initial screen in copier mode. 1. Reproduction ratio 2. Status of the machine 3. Copy quality 4. Paper size 5. Copy quantity BAA350S • The original in the ADF takes precedence over the original on the exposure glass if you place originals both in the ADF and on the exposure glass.
  • Page 8 Using the Copier Function Initial Screen and Basic Operation To make multiple copies, enter the number of copies using the number keys. • The maximum number of copies is 99. Press the [Start] key. BSP089S • To cancel photocopying, press the [Copy] key, and then press the [Clear/Stop] key. •...

  • Page 9: Advanced Photocopy Settings

    Using the Copier Function Advanced Photocopy Settings v Making Enlarged or Reduced Copies You can specify the reduction or enlargement ratio for the current job. There are two ways to set the scaling ratio: using a preset ratio or manually specifying a custom ratio. 1.
  • Page 10 Using the Copier Function Advanced Photocopy Settings v Making 2-sided Copies Automatically (SP 3410SF) • This function is available with the SP 3410SF model only. • This function is only available when the original is set in the ADF, not when it is set on the exposure glass.
  • Page 11 v Adjusting Image Density You can adjust the image density for the current job. 1. Press the [Density] key. 2. Press the [Density] key or [ ] keys to select the desired density level, and then press the [OK] key. (Lightest) (Darkest) v Selecting the Document Type You can select the best document type for the original that you are scanning.

  • Page 12: Initial Screen And Basic Operation

    Using the Scanner Function Initial Screen and Basic Operation The following are the initial screens in scanner mode. v Screen when a USB flash disk is not inserted in the machine BPC236S You can send scanned files via e-mail (Scan to E-mail), to an FTP server (Scan to FTP), or to the shared folder of a computer on a network (Scan to Folder).
  • Page 13 v Basic Operation for Scan to E-mail/FTP/Folder Press the [Scanner] key. BSP044S Confi rm that the screen on the right appears on the display. BPC236S Place the original face down on the exposure glass or face up in the ADF. Lift the ADF carefully without holding the input tray.
  • Page 14 Using the Scanner Function Initial Screen and Basic Operation Press the [Address Book] key. You can press the [ ] keys to scroll the address book. BSP108S Search for the desired destination by entering the destination name using the number keys, and then press the [OK] key. The screen changes to show the names that match the characters you enter.
  • Page 15 v Basic Operation for Scan to USB Insert your USB flash disk into the USB flash disk port. • This machine does not support the use of USB flash disks connected to external USB hubs. Insert your USB flash disk directly into the USB flash disk port located at the top left corner of the machine.
  • Page 16 Using the Scanner Function Initial Screen and Basic Operation Place the original face down on the exposure glass or face up in the ADF. Lift the ADF carefully without holding the inpu t tray. Otherwise, the ADF might be damaged. Exposure Glass BSP412S BSP086S...
  • Page 17 If you have more originals to scan, place the next original on the exposure glass, and then press [1]. Repeat this step until all originals are scanned. When all originals have been scanned, press [2] to start sending the scanned file. Confirm that "Ready"...

  • Page 18: Advanced Scan Settings

    Using the Scanner Function Advanced Scan Settings v Specifying the Scanning Size You can specify the scanning size according to the size of the current original. 1. Press the [Reduce/Enlarge] key. 2. Press the [Reduce/Enlarge] or [ ] keys to select the size of the original, and then press the [OK] key.

  • Page 19: Initial Screen And Basic Operation For Sending A Fax

    Using the Fax Function Initial Screen and Basic Operation for Sending a Fax The following is the initial screen in fax mode. 1. Resolution setting 2. Status of the machine 3. Current month and date 4. Current time BAA352S • Make sure to establish a telephone line connection, and configure the settings for fax transmission in advance.
  • Page 20 Using the Fax Function Initial Screen and Basic Operation for Sending a Fax Place the original face down on the exposure glass or face up in the ADF. Lift the ADF carefully without holding the input tray. Otherwise, the ADF might be damaged. Exposure Glass BSP086S BSP412S...
  • Page 21 If you have more originals to scan, press [1] within 60 seconds, place the next original on the exposure glass, and then press the [OK] key. Repeat this step until all originals are scanned. If you do not press [1] within 60 seconds, the machine will start to dial the destination.

  • Page 22: Advanced Scan Settings

    Using the Fax Function Advanced Scan Settings v Adjusting Image Density You can adjust the image density for the current job. 1. Press the [Density] key. 2. Press the [Density] or [ ] keys to select the desired density level, and then press the [OK] key.

  • Page 23: Error And Status Messages On The Screen

    Troubleshooting Error and Status Messages on the Screen "X" indicates the parts of the messages that appear differently depending on a specific situation, such as the paper sizes, types, or tray names. Message Causes Solutions (alphabetical order) ADF JAM An original has •...
  • Page 24 Troubleshooting Error and Status Messages on the Screen Message Causes Solutions (alphabetical order) The timeout If [I/O Timeout] is set to 15 Cancel Print JOB period set in [I/O seconds, increase the time period. I/O TimeOut Timeout] expires For details, see "Machine when printing Settings", User Guide.
  • Page 25 Message Causes Solutions (alphabetical order) The Scan to Use a known working USB flash Invalid USB Flash USB function disk. Press Clear Key failed because a damaged USB flash disk was used. The machine has Replace the print cartridge. See Life End Print run out of the "Print Cartridge"...
  • Page 26 Troubleshooting Error and Status Messages on the Screen Message Causes Solutions (alphabetical order) No Quick Dial entry • Press a different One Touch No Profile Exist is associated with button. the One Touch • Assign a registered destination button you pressed. to the One Touch button.
  • Page 27 Message Causes Solutions (alphabetical order) Paper has been Remove the jammed paper. See Upper Misfeed Jam jammed during "Removing Inner/Lower/Upper Jam" printing. on page 30. USB Flash Disconnect The Scan to USB Check that the USB flash disk is function failed securely inserted in the machine.

  • Page 28: Printing Or Scanning Problems

    Troubleshooting Printing or Scanning Problems v Images are too dark or too light on the copied pages or scanned files Image density is too dark or too light. Adjust the image density. v Toner smears on the printed surface Toner on the printed surface is not dry. Do not touch printed surfaces immediately after paper is output.

  • Page 29: Fax Transmission Problems

    Troubleshooting Fax Transmission Problems v Cannot send or receive faxes The modular cable may be disconnected. Make sure that the modular cable is correctly connected. For more details, see "Connecting to a Telephone Line", User Guide. v Cannot receive faxes even when sending them is possible •...

  • Page 30: Removing Inner/Lower/Upper Jam

    Removing Paper Jams Removing Inner/Lower/Upper Jam CAUTION • The inside of this machine becomes very hot. Do not touch the parts labeled " " (indicating a hot surface). • Jammed paper may be covered in toner. Be careful not to get toner on your hands or clothes. •...
  • Page 31 Carefully pull out the print cartridge horizontally, holding its center. • Do not shake the removed print cartridge. Doing so can cause remaining toner to leak. • Place the print cartridge on paper or simi- lar material to avoid dirtying your work- space.

  • Page 32: Removing Bypass Tray Jam

    Removing Paper Jams Removing Bypass Tray Jam CAUTION • The inside of this machine becomes very hot. Do not touch the parts labeled " " (indicating a hot surface). • Jammed paper may be covered in toner. Be careful not to get toner on your hands or clothes. •...
  • Page 33 Lifting the guide plate, remove the jammed paper carefully. BSP121S Slide the print cartridge in horizontally. When the cartridge can go no further, raise it slightly and push it fully in. Then push down on the cartridge until it clicks into place.

  • Page 34: Removing Outer/Duplex Jam

    Removing Paper Jams Removing Outer/Duplex Jam CAUTION • The inside of this machine becomes very hot. Do not touch the parts labeled " " (indicating a hot surface). • Jammed paper may be covered in toner. Be careful not to get toner on your hands or clothes. •...
  • Page 35 Pull tray 1 halfway out, and check for jammed paper. If there is jammed paper, remove it carefully. BSP118S Pull tray 1 out completely with both hands. Place the tray on a fl at surface. BSP239S Push the blue lever. Pushing the blue lever lowers the duplex transport unit.
  • Page 36 Removing Paper Jams Removing Outer/Duplex Jam With the duplex transport unit still lowered, carefully slide tray 1 back in until it stops. BSP068S If paper is loaded in the bypass tray, remove the paper and close the bypass tray. Push the side button to open the front cover, and then carefully lower it.
  • Page 37 Slide the print cartridge in horizontally. When the cartridge can go no further, raise it slightly and push it fully in. Then push down on the cartridge until it clicks into place. BSP039S Using both hands, carefully push up the front cover until it closes.

  • Page 38: Removing From The Adf

    Removing Paper Jams Removing from the ADF Open the ADF cover. BSP123S Gently pull the jammed original to remove it. Be careful not to pull the original too hard, as it may rip. BSP124S If you cannot pull out the jammed original easily, move the blue lever slightly to the machine rear, and then raise it to unlock the paper...
  • Page 39 Gently pull the jammed original to remove it. BSP127S If you cannot pull out the jammed original easily, raise the input tray to see if the original is jammed in the output area. BSP128S Gently pull the jammed original to remove it.
  • Page 40 Removing Paper Jams Removing from the ADF Lower the blue lever to lock the paper feed roller. BSP131S Close the ADF cover. BSP240S Lift the ADF, and if there is original remaining in the ADF, gently pull the jammed original to remove it. Be careful not to hold the input tray when lifting the ADF, for the tray might be dam- aged.

  • Page 41: Before Replacing The Print Cartridge

    Print Cartridge Before Replacing the Print Cartridge WARNING • Do not incinerate used toner or toner containers. Toner dust might ignite when exposed to an open flame. Dispose of used toner containers in accordance with local regulations. • Do not store toner, used toner, or toner containers in a place with an open flame. The toner might ignite and cause burns of a fire.

  • Page 42: Replacing The Print Cartridge

    Print Cartridge Replacing the Print Cartridge v Message for Preparing a Print Cartridge Replace the print cartridge when "Near End Print Cartridge" appears on the screen. • To purchase print cartridges, contact your service representative. v Message for Replacing a Print Cartridge Replace the print cartridge when "Life End Print Cartridge"...
  • Page 43 CAUTION • The inside of this machine becomes very hot. Do not touch the parts labeled " " (indicating a hot surface). If paper is loaded in the bypass tray, remove the paper and close the bypass tray. Push the side button to open the front cover, and then carefully lower it.
  • Page 44 Print Cartridge Replacing the Print Cartridge Hold the print cartridge and shake it from side to side five or six times. Even distribution of toner within the bottle improves print quality. BSP038S Slide the print cartridge in horizontally. When the cartridge can go no further, raise it slightly and push it fully in.
  • Page 45 Appendix Where to Inquire Contact your sales or service representative for further information about topics covered in this manual or to inquire about topics not covered in this manual. Saving Energy This machine is equipped with the following Energy Saver modes: Energy Saver mode 1 and Energy Saver mode 2.
  • Page 46 SP 3400SF/SP 3410SF Quick Guide Names and Locations Using the Copier Function Using the Scanner Function Using the Fax Function Troubleshooting Removing Paper Jams Print Cartridge GB GB EN USA M016-8522...

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Aficio sp 3410sf

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