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Related Manuals for Grundig Digta 415
Summary of Contents for Grundig Digta 415
- Page 1 DIGTA 415 ENGLISH www.grundig-gbs.com...
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Page 2: Table Of Contents
1 0 Direct charging of the rechar- 2 9 Select dictation and listen to it geable battery 3 0 Setting the volume 1 1 Charging the battery - using 30 Skip quickly to the start or end the Digta Station 445 of a dictation 1 2 Notes on Grundig rechargea- 30 Fast play-back ble battery 465 31 Fast forward and rewind 1 3 Mains operation via USB 31 Inserting an info 1 3 Mains operation 3 2 Inserting an index... -
Page 3: Settings In The Menu
6 7 Foot control 8 8 T urning the RFID Reader on 6 7 Charging unit, power supply and off 8 9 S canning a RFID code 68 Communication with the PC for a new dictation 6 8 The Grundig PC software 6 8 System requirements 90 Additional functions 69 Connecting and separating the 91 Messages, error numbers dictation machine and the PC 69 USB parallel operation... -
Page 4: Notes
NOTES _____________________________________________ Your Digta 415 is a digital portable dictation machine. It can be used as a single workstation dictation system together with the included software. It may also be integrated into a network solution (local network with several authors and typists). The dictating machine offers functions such as inserting or deleting passages that allow you to easily edit your dictations. Dictations can be transferred from your PC onto a network. Safety This digital portable dictation machine is designed to record and play-back spoken language. Protect your machine from expos- ure to moisture (rain, splashing liquids). Never lay your dictation machine down near a heater or directly into sunlight. Note! You must not open the dictation machine under any cir- cumstances. Opening the machine will invalidate the warranty repair. Open only the lid to the compartment of the recharge- able battery. Use a dry cloth to clean the machine. Do not use chemical cleaning agents. -
Page 5: Scope Of Delivery
– P C software – USB cable – Rechargeable battery – Power supply – Pouch Accessories For the latest accessories like DigtaCard, plug-on microphone and earphone please visit the Grundig Website on the internet at www.grundig-gbs.com. The performance features described by Grundig only apply to genuine Grundig accessories. Please make sure to choose only genuine accessories from Grundig. Product liability and warranty service are provided only in this case. The use of non-Grundig accessories or those which are not recommended and approved by Grundig auto- matically void any warranty claims towards Grundig Special extras... -
Page 6: User Controls
USER CONTROLS _______________________________ Jack for external microphone Earphone socket (output voltage max. 90 mV) Microphone LED indicator Record: illuminated red Record pause: blinking red Recording button Insert: illuminated orange Insert pause: blinking orange Display PC transfer: jittering red Charging of rechargeable batte- Slide switch for fast ries: blinking green forward, stop, start (record, Selection buttons* play-back) and rewind Navigation buttons* „new“ button (new dictation) * Labeled in the bottom display line Green indicator for USB connection Yellow indicator for Digta Station 445: power supply Special extras... -
Page 7: Rear View
REAR vIEw _______________________________________ Card slot for MMC-/SD cards Slide switch for fast forward, stop, start Compartment (record, play-back) for recharge- and rewind able battery On/Off switch Keylock... -
Page 8: Display
DISPLAy ___________________________________________ Display information Recording/ Recording in folder A Voice Play-back Card indicator Current function activa- mode Dictation with priority (PR) tion on ► Play-Back Recording Battery/USB/ Recording pause power supply _ ▼ _ Insert Remaining Play-Back End storage time ►► Fast forward ◄◄ Rewind Microphone sensitivity Dictation number Dictation length Info number Index number Status bar Current button functions, for ex. modify dictation, select dictation, menu... -
Page 9: Preparation
– D isplay when operating with rechargeable batteries: » «. Inserting rechargeable battery With the Digta Station 445* you only may recharge the Grundig Akku-Pack 465 rechargeable battery in the dicta- tion machine. • Switch off the dictation machine. Move the On/Off switch upwards to »OFF/HOLD«. • Open the compartment of the rechargeable battery. • Insert the rechargeable battery. Make sure the polarity and position are right (see figure). warning: Never insert batteries into the compartment for the rechargeable batteries. This could destroy the batte-... - Page 10 PREPARATION ___________________________________ Note: The rechargeable battery is charged also when the dic- tation machine is switched on. In this case, however, charging will take a longer time. Direct charging of the rechargeable battery • Switch off the dictation machine by moving the On/Off slide switch upwards to »OFF/HOLD«. • Plug the power supply into the mains socket. • Connect the USB plug of the power supply cable to the »PC/USB« socket of the dictation machine. – A fter a short time the display indicates that the batte- ries are recharged and the green recording indicator will be blinking. – T he flat rechargeable battery will be fully recharged after about 4 hours. The charging indicator and the recording indicator then go out.
- Page 11 PREPARATION ___________________________________ Charging the battery – using the Digta Station 445* • Connect your USB plug from the power supply cable to the »DC IN 5V« jack of the Digta Station*. • Plug the power supply plug to the socket. – T he yellow indicator of the Digta Station* blinks. • Switch off the dictation machine by moving the On/Off slide switch upwards to the »OFF/HOLD« position. • With the dictation machine switched off, plug it into the- Digta Station* – A fter a short time the charging indicator appears on the machine's display and the green recording indica- tor lights up.
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Page 12: Play-Back
PREPARATION ___________________________________ Notes on Grundig rechargeable battery 465 New rechargeable batteries do not reach full capacity until they have been recharged several times. For this reason the operating time for new rechargeable batteries in some rare cases is less than 3 hours. When the rechargeable battery is fully charged, you can use the dictation machine up to 7 hours. The rechargeable batteries’ charge state is shown on the dictation machine display: – » « Rechargeable battery charged; – » « Rechargeable battery partly discharged; – » « Rechargeable battery weak; – » « Rechargeable battery nearly flat. Note: The rechargeable battery must always be fully charged in the dictation machine to make sure that the real charging state is displayed. Before the rechargeable battery is completely flat a short warning beep will sound and the rechargeable battery symbol »... -
Page 13: Mains Operation
PREPARATION ___________________________________ Mains operation via USB You can connect your dictation machine to your PC via a USB cable (included in delivery). • Switch on your PC. • Switch on your dictation machine and connect it to the PC via the USB cable. A display for rechargeable bat- tery operation appears on the upper right edge, or the symbol » « for power supply via PC flashes if the batteries are fully charged. • If automatic PC connection is switched on, the dictation machine logs on at the PC via USB parallel operation. Open the menu with the right selection button. Select the symbol » « for dictations in PC power supply mode with the navigation buttons and confirm with the right selection button »... - Page 14 PREPARATION ___________________________________ Inserting and removing replaceable memory cards You can use memory cards (not included in delivery) instead of the internal memory. Use DigtaCards supplied as accessories by Grundig Business Systems. • Push the memory card into the slot with the side with the diagonal corner facing the direction shown on the back of the device. Note: Do not insert the card with force. Slight pressure is suf- ficient. To remove the card press the memory card slightly until the snapping mechanism unlocks. Do not remove the cards when recording is running or during data transfer from PC to PC. This can result in...
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Page 15: Memory Cards
PREPARATION ___________________________________ New memory cards must be formatted before any wri- ting can be done. It is essential that the notes in the chapter “SETTINGS IN THE MENU – Formatting” be observed. Formatting replaceable memory cards Memory cards – including those which have been prefor- matted – must first be formatted with the dictation machine prior to initial writing. If an error message appears after a non-formatted memory card is inserted, confirm this with the right selection button » «. The »FORMAT DELETE ALL?« display should also be acknowledged with the right selection button » «. The memory card may not be formatted as a removable disk using a PC formatting function. -
Page 16: Switching On The
SwITCHING ON THE MACHINE _______________ Switching on and off Initial switching on • Move the On/Off switch down to »ON«. • Confirm the default settings of the PIN* ("0000") with the right selection button » « or via the recording but- ton » DICT«. • An authors list appears when more than 1 author (a maximum of 20 authors is possible) is configured. Ple- ase select your name and confirm with the right selec- tion button »... -
Page 17: Subsequent Switching On
SwITCHING ON THE MACHINE _______________ Subsequent switching on • Move the On/Off switch downward to "On". • If an authors list appears please select your name and confirm with the right selection button » «. Switching off • Move the On/Off switch upward to »OFF/HOLD«. Key lock The keylock prevents you from accidentally turning off the machine while you are recording or playing back a dictation. • When making a recording or playing back a recor- ding, push the On/Off switch upward to »OFF/HOLD«. -
Page 18: Entering The Four Digits Pin
PIN / PUK _________________________________________ Entering the four digits PIN* If your dictation machine is provided with the PIN/PUK* func- tion, you have to enter your PIN* (Personal Identification Number) each time you switch on your dictation machine. • You may confirm your entry via the navigation buttons or you move the slide switch to ◄◄ ►► » REW« (smaller figures) or to »... -
Page 19: Entering The Eight Digits Puk
PIN / PUK _________________________________________ Entering the eight digits PUK If the wrong PIN* was entered several time the dictation machine will be locked. You then will have to enter the eight digits PUK (Personal Unblocking Key) • You may confirm your entry via the navigation buttons or you move the slide switch to ◄◄ ►► »... -
Page 20: Saving Dictations, Selecting A
RECORDING ______________________________________ Saving dictations, selecting a folder Dictations are stored on the internal memory of the dic- tation machine if no external, replaceable memory card (DigtaCard) is in use. If a memory card is inserted, all dictations are recorded on this card. The internal memory is protected against access during this. It is not possible to copy between the internal memory and the memory card. – When using an external memory card, » « appears in the display. -
Page 21: New Dictation
RECORDING ______________________________________ Dictation • Speak in a direction just over the dictation machine. The figure illustrates the optimum position. The high precision microphone also allows you to record conver- sations from greater distances. New dictation STOP • Move the slide switch to » «. • Press the »new« button. – A new dictation with the next highest number availa- ble is created, display: »DICT0003« for example. – The time and date are saved together with each new dictation (displayed only on the PC). – The red recording indicator starts blinking, the black Disc symbol » « appears in the display as well as the Pause symbol » «. ► • Move the slide switch to » START«. – The recording indicator blinks, the Disc symbol » « starts spinning in the display and the Pause symbol turns into a Recording symbol »... -
Page 22: Recording Pause
RECORDING ______________________________________ Recording pause STOP • Move the slide switch to » «. – The recording indicator blinks, the Disc symbol » « stops spinning in the display and the Pause symbol » « appears again. End recording • Press the red recording button » DICT«. The Disc symbol turns white »... - Page 23 RECORDING ______________________________________ • Press the red recording button » DICT«, the red recording indicator starts blinking, the black Disc symbol » « and the Pause symbol » « appear in the display. ► • Move the slide switch to » START« and dictate the new text. The red recording indicator lights up, the black Disc symbol » « starts to spin in the display and the Pause symbol turns into the recording symbol » «. Caution: This will overwrite your old dictation starting at this point.
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Page 24: Inserting A Part Of A Dictation
RECORDING ______________________________________ Inserting a part of a dictation During play-back you may insert a new recording at your current dictation position. Please also note the available storage space. • Move the slide switch to » STOP «. • Select the desired dictation with the navigation buttons »◄►« (see „Select dictation and listen to it"). ► • Move the slide switch to » START«, to listen to the dictation. • During play-back, move the slide switch to » STOP «, once you have reached the dictation position at which... -
Page 25: The Info Function And The
RECORDING ______________________________________ The info function and the index function As an integral part of a dictation, you can record information (» « = Info) for your typist and mark them, or set index marks (» «= Index) for specific parts of the dictation. Info » « or Index » « appears in the display and the number of info or index (from 01 to 16). You will hear an audible signal during play-back. These messages and indexes are transfer- red to the PC with the dictation. Inserting an info During recording you may insert a new info at your current dictation position. STOP • Move the slide switch to » «. • Press the red recording button » DICT«. – The red recording indicator starts blinking, the black Disc symbol » « and the Pause symbol » « appear in the display. -
Page 26: Inserting An Index
RECORDING ______________________________________ • Move the slide switch to » STOP « once you have finished inserting the text. • To stop, press the red recording button » DICT« or the left selection button » «. Inserting an index During play-back you may insert a new index at your cur- rent dictation position. STOP • Move the slide switch to » «. • Press the red recording button » DICT«. – The red recording indicator starts to blink, the black Disc symbol »... -
Page 27: Dictating Using The Foot Control
RECORDING ______________________________________ Dictating using the foot control • Connect the foot control to the » « socket of the Digta Station*. • Move the slide switch to » STOP «. • Connect the power supply to the »DC IN 5V« socket or via USB cable to the »PC/USB« socket of a PC to sup- ply the Digta Station* and the foot control with electric power. With the dictation machine switched on, plug it into the Digta Station*. Note: If automatic PC connection is switched on, the dictation machine logs on at the PC via USB parallel operation. Open the menu with the right selection button. Select the symbol »... - Page 28 RECORDING ______________________________________ Note: Select the fast forward function using the slide switch ►► FFWD« on the dictation machine. function »...
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Page 29: Play-Back
PLAy-BACK _______________________________________ Select dictation and listen to it • Move the slide switch to » STOP «. • Select the folder in which your dictation is located (see „Saving dictations, selecting a folder“). • Select the desired dictation with the navigation buttons ◄► » «. The selected dictation name appears in the display. If a dictation was renamed on the PC, or if it originates from another dictation machine, the dictation name is displayed as text, possibly abbreviated. -
Page 30: Setting The Volume
PLAy-BACK _______________________________________ Setting the volume • During play-back, press the left navigation button to lower the volume or the right button to increase the volume. – The loudspeaker symbol in the display » « turns into the symbol for adjusting the volume » «. Skip quickly to the start or end of a dictation ►... -
Page 31: Fast Forward And Rewind
PLAy-BACK _______________________________________ Fast forward and rewind ►► ◄◄ • Move the slide switch to » F FWD« or » REW«. – The status bar in the display quickly moves forward or backward. Note: Go to the »FFWD / Rewind« menu item to switch the speed to very slow, slow or fast. Inserting an info During play-back you may insert a new info at your current dictation position. • Move the slide switch to » STOP «. • Select the desired dictation with the navigation buttons ◄► »... -
Page 32: Inserting An Index
PLAy-BACK _______________________________________ - The next highest info number appears in the display, » «, for example. STOP • Move the slide switch to » « at the end of your recording. • To stop, press the red recording button » DICT« or the left selection button » «. Inserting an index During play-back you may insert a new index at your cur- rent dictation position. • Move the slide switch to » STOP «. • Select the desired dictation with the navigation buttons ◄► » « (see „Select dictation and listen to it”). ► • Move the slide switch to » START«, to listen to the desired dictation. -
Page 33: Search For Info Or Index
PLAy-BACK _______________________________________ - The next highest info number shortly appears in the display, for e.g. » «. STOP • Move the slide switch to » «. • To stop, press the red recording button » DICT« or the left selection button » « Search for info or index ◄◄ ►► Move the slide switch to » REW« or press the » • FFWD« button. – A t an index and at the beginning of every info mes- sage, the "winding" briefly stops and you will hear one signal. At the end of an info message you will hear two signals. -
Page 34: Transcription With Foot Control
PLAy-BACK _______________________________________ Transcription with foot control • Connect the foot control* to the » « socket on the Digta Station*. • To connect the Digta Station* and the foot control to a power supply, connect the mains adapter to the »DC IN 5V« socket, or use a USB cable to connect it to a com- puter using the »PC/USB« socket. • Push the slide-switch to » STOP «. • With the dictation machine switched on, plug it into the Digta Station*. Note: If the automatic computer connection is activated, the dictation machine will log on to the computer in USB parallel mode. Call up the menu with the right selec- tion button. With the navigation buttons, select the »... - Page 35 PLAy-BACK _______________________________________ Note: In menu setting »Foot control play-back«, it is not possi- ble to edit an existing dictation or create a new dictation. On pressing the New or Record buttons, the “Play-back only” message appears. You can delete dictation as long as it has not been locked. Automatic backspace Every time play-back begins, the current position is rewound by the specified time, and play-back begins from there. This means that the part of the dictation most recently listened to is played back. – Automatic backspace is available in the following steps: Off, 1, 2, 4, 6, 8, 10 seconds (see menu item »Auto Backspack« in the »Settings« menu). Note: Automatic backspace is only possible in conjunction with the Digta Station and the foot control. If the device is in the Digta Station, the »Modify« menu will not appear in the display. It is not possible to delete or add dictations.
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Page 36: Modify Menu
MODIFy MENU __________________________________ Editing an existing dictation You may modify an existing dictation via several menu func- tions. • Move the slide switch to » «. STOP • Select the desired dictation with the navigation buttons ◄► » « (see „Select dictation and listen to it”). • Press the left selection button » «, to enter the modify menu. • Select between the Delete » «, Insert »... -
Page 37: Setting A Priority To A Dictation
MODIFy MENU __________________________________ Setting a priority to a dictation Note: The dictation machine must have been configurated with the corresponding PC software. An author's name has to be transferred to the dictation machine together with a maximum priority (smaller than 16). The single-workstation installation of the PC software eva- luates »no priority« with level 16 and »high priority« with the maximum author priority which you set. -
Page 38: Postpone A Dictation
MODIFy MENU __________________________________ Postpone a dictation You can prevent the automatic PC transfer of a dictation (via DSS mover) with the postponed function in the Modify menu item. Postpone uncompleted dictations before transferring com- pleted dictations to the transcription office by connecting the dictation machine via USB. • Move the slide switch to » STOP «. -
Page 39: Dictation Lock
It doesn't only work in the dictation machine but it activates the write/erasure protection in the dictation accompanying note. With such a lock the whole Grundig PC dictation system only allows to modify or delete a dictation, if this attribute is deactivated on the PC or in the dictation machine. -
Page 40: Deleting A Dictation
DELETING A DICTATION _______________________ Deleting an entire dictation • Move the slide switch to » «. STOP • Select the folder in which your dictation is located (see „Saving dictations, selecting a folder“). • Select the desired dictation with the navigation buttons ◄► » «. The selected dictation name appears in the display. • Press the left selection button » «, to change the Modify Delete menu. • Confirm the Deleting function » « to change the menu with the right selection button » «. • Confirm the » « function in the submenu with the right selection button »... -
Page 41: Deleting The Contents Of A
DELETING A DICTATON ________________________ Deleting the contents of a folder Not only can you delete individual dictations but also the contents of a selected folder or the contents of all folders. Delete • Move the slide switch to » STOP «. • Select the main menu featuring the » « symbol with the right selection button. • Select the menu command » « and confirm with the right selection button »... -
Page 42: Deleting A Part Of A Dictation
DELETING A DICTATON ________________________ Deleting a part of a dictation • Move the slide switch to » «. STOP • Select the folder in which your dictation is located (see “Saving a dictation, selecting a folder”). • Select the desired dictation using the navigation but- ◄► tons » «. The selected dictation name appears in the display. ► • Move the slide switch to » START« and to »... -
Page 43: The Menu
USB/parallel operation (PC file transfer and PC microphone operation) The PC identifies the device as USB removable medium for dictations/file trans- fers to and from the PC. In addition the device is logged on for USB audio and USB HID. Therefore the dictation machine can be used as PC microphone, for ex. for direct dictation to the Grundig PC software or to a voice recognition system. – Power supply operation (USB power sup- ply, the PC does not detect the device) for recording / play-back as in battery operation. -
Page 44: Settings Of The Menu At A Glance
THE MENU ________________________________________ Settings of the menu at a glance • Press the right selection button » « and then the settings menu item » «. • Now you can select the following settings using the navigation buttons ◄► » «: – Set index or change the play-back speed to 1.5 times faster with right selection button during play-back. – Set the microphone sensitivity. – Voice activation. If enabled the dictation will be automatically suspended if the dictation is interrupted. –... -
Page 45: Settings In The Menu
SETTINGS IN THE MENU ______________________ Setting an index during play-back You may choose whether the right selection button change Settings Index in play the speed or sets an index during play-back. • S elect the menu item »Index in play « in the settings » « menu and confirm with the right selection button » «. • S elect the Index function »Index on « or Change Speed function 1,0 / 1,5 »Index off → 1,5« and confirm with the right selection button »... -
Page 46: Microphone Sensitivity
SETTINGS IN THE MENU ______________________ Microphone sensitivity You can select one of three levels of noise sensitivity for your microphone. • Go to the menu item »Microphone sensitivity « and confirm with » «. Settings Mic. Sensitivity • Set the sensitivity of your microphone using the naviga- ◄► tion buttons » «. The selected function turns black. – Recommended for loud speakers. Prevents overmodulation for dictations which are pro- cessed by a voice recognition system. -
Page 47: 7 Voice Activation
SETTINGS IN THE MENU ______________________ voice activation If the function “Voice Activation” is active, the recording will be interrupted if there is a pause in speaking in a quiet environment. If the dictation machine does not turn off, Settings select a lower microphone sensitivity, for example for nor- Voice activat. mal dictation or persons who speak loudly. As soon as the speaker starts to speak again, the recording will continue. • Go to the menu command »Voice activation « and confirm with »... -
Page 48: Automatic Power Off
SETTINGS IN THE MENU ______________________ Automatic power off With the „Sleep mode“ » « function you determine whether the device turns to a power-saving "sleep mode" after some minutes or has to be switched off manually. The Settings device will be immediately switched on again as soon as Sleep mode any key is pressed. Move the On/Off switch to the »OFF/HOLD« position to switch off the device completely. If you don't switch off the machine manually it will switch off itself after about 30 minutes. Move the On/Off switch to »OFF/HOLD« and then again to »ON« to switch on the device again. -
Page 49: Audio Signals
SETTINGS IN THE MENU ______________________ Audio signals The »Audible signals« function » « enables you to turn the acknowledgement and signal tones on and off. Settings • Select the menu item »Signals « in the settings menu Signals » « a nd confirm with the right selection button » «. ◄► • Use the navigation buttons » « to switch on all signals » « or only the warning signals » «, or to switch off all signals »... -
Page 50: Illumination
SETTINGS IN THE MENU ______________________ Illumination This function enables you to turn the display lighting on Settings and off. Light • To do this go to the menu item »Light « and confirm with » «. ◄► • Using the navigation buttons » « select the seconds („off“, »15 seconds« or »30 seconds«). The selec- ted function is displayed inversely. Even in switched on mode the backlighting only remains on for several seconds, to save energy. -
Page 51: Time, Date
SETTINGS IN THE MENU ______________________ Time, date The time and date a dictation is recorded are indicated for Settings Time/Date each dictation (PC display only). • Go to the menu command »Time, Date « and con- firm with » «. • You can now enter or change the year, month, day, hours and minutes successively using the navigation buttons »▼▲«. The current function is shown on black background. -
Page 52: Typist
SETTINGS IN THE MENU ______________________ Typist The »Typist« function is used to select the transcriber who will receive your dictation. Settings Typist • G o to the submenu »Workflow lists « in the settings menu » « and confirm with the right selection button » «. • S elect the »Typist « menu item and confirm with the » « button. • Select »On request «, »No entry « or »Automa- tic «. – » On request«: A selection of transcribers will be offered for each new dictation;... -
Page 53: Dictation Type
SETTINGS IN THE MENU ______________________ Dictation type The »Dictation type« function is used to select the template to be used for the dictation: for eg. fax, letter, or report. Settings Dictation type • G o to the submenu »Workflow lists « in the settings menu » « and confirm with the right selection button » «. • S elect the »Dictation type « menu item and confirm with the » « button. • Select »On request «, »No entry « or »Automatic «. – » On request«: A selection of formats will be offered for each new dictation;... -
Page 54: Group
SETTINGS IN THE MENU ______________________ Group The »Group« function is used to assign your dictation to a Settings Group specific group or department. • G o to the submenu »Workflow lists « in the settings menu » « and confirm with the right selection button » «. • S elect the »Group « menu item and confirm with the » « button. • Select »On request «, »No entry « or »Automa- tic «. – » On request«: a group may be selected for each new dictation; – »... -
Page 55: Usb Connection Automatic / Manual
SETTINGS IN THE MENU ______________________ USB connection automatic / manual You can choose whether the dictation machine automati- cally switches to USB parallel operation when connected Settings to a PC‘s USB connection or whether you want to activate USB connection this function manually. • Select the menu item »USB connection « in the set- tings menu » « and confirm with the right selection button »... -
Page 56: Speaker
SETTINGS IN THE MENU ______________________ Speaker You may switch off the loudspeaker of your dictation machine with this function if you want to listen to your dic- Settings tations via headphones connected to the Digta Station*. Speaker • Select the menu item »Speaker « in the settings menu » « and confirm with the right selection button » «. • Select »Speakers on « or »Speakers off «. • Confirm with the right selection button » «. Note: The speaker of the dictation machine automatically switches off if an earphone with earphone connection... -
Page 57: Fast Forward / Rewind
SETTINGS IN THE MENU ______________________ Fast forward / rewind This function allows you to set the speed for fast forward and rewind. You can select very slow, slow and fast. • Go to menu item »FFWD/Rewind « and confirm with Settings FFWD / Rewind » «. ◄► • Use the navigation buttons » « to select the speed. The selected function turns black. – Very slow FFWD/Rewind speed (approx. 1/3 of the fast setting) – Slow FFWD/Rewind speed (approx. 2/3 of the fast setting) -
Page 58: Foot Control
SETTINGS IN THE MENU ______________________ Foot control The activated dictation device must be in the Digta Station*, and the » « symbol for dictation in power supply mode has to have been confirmed in the menu. The »Foot con- Settings Foot control trol« function allows you to select whether the foot control* is used for transcription mode or hands-free dictation. • Go to » « in the “Foot control” menu item and confirm with right-hand selection button » «. • Now choose »Recording « or »Play-back « and confirm with right-hand selection button » «. Foot control assignment for recording The pedals on the foot control are designed for hands- free dictation. -
Page 59: Foot Control Assignment For Play-Back
SETTINGS IN THE MENU ______________________ Foot control assignment for play-back The pedals on the foot control are designed for tran- scription operation. Left pedal – R everse; Middle pedal – Fast forward; Right pedal – Start/stop p lay-back. -
Page 60: Automatic Backspace
SETTINGS IN THE MENU ______________________ Automatic backspace Here you can set the length of automatic backspace to between 0 and 10 seconds. Every time play-back begins, the current position is rewound by the specified time, and Settings Auto Backspace play-back begins from there. Note: The »Auto Backspace» menu item is only visible if the machine is in the Digta Station*. The automatic back- space function is only available when the foot control is set to play-back. In hands-free dictation mode (foot control set to record), the right pedal does not perform automatic backspace. -
Page 61: Dictation Counter
SETTINGS IN THE MENU ______________________ Dictation counter Using the »Dictation counter« function, you can reset the dictation counter. The dictation counter is able to count till Settings 9999. You should not reset the counter too often to avoid Reset counter conflicts with dictations having the same name and being stored on the PC. • Go to the »Reset counter « menu item and confirm with » «. • The »Reset counter « and » « symbols appear in the display. Settings • Confirm with » «. Reset counter – The next new dictation then has the lowest free number (for eg.: »DICT0005«). -
Page 62: 2 Modifying The Pin
SETTINGS IN THE MENU ______________________ Modifying the PIN* The personal identification number (PIN) protects the dictation machine against unauthorized use. The factory Settings settings are 0000. Do only enter a sequence of digits Change PIN known to yourself. You have to enter the PIN each time you switch on the dictation machine as well as each time you reactivate it from the "Sleep mode". • Select the »PIN« menu item from the settings »... -
Page 63: Version
Using the »Version« function, the version (firmware) of the Settings Version machine’s software is displayed. • Go to the »Version « menu item and confirm with » «. – The serial number of your dictation machine and the version number of the firmware (software) appear in the display. Note: For information on new software versions call the »Configuration => Update Server« function in the PC software or visit us on our Website: www.grundig-gbs.com. -
Page 64: Formatting
SETTINGS IN THE MENU ______________________ Formatting With the »Formatting« function you reformat the internal memory of your dictation machine or a replaceable, exter- nal memory card. Settings Caution data loss! This function will delete all files and Formatting dictations on your dictation machine. • Select »Formatting « menu item in the settings menu and confirm with the right selection button » «. Note: Make sure an external memory card is plugged in if you do not want to delete the internal memory. -
Page 65: Default Settings
SETTINGS IN THE MENU ______________________ Default settings Using the »Factory setting« function, you restore the fac- tory settings of the machine. Settings Factory setting Caution data loss! This function will delete all data and settings on your dictation machine! • Go to the » « menu item (see chapter „Navigation in the menus“) and confirm with » «. • The symbols » « and » « appear in the display. • Confirm with » «. Your device will be reset to the following settings: Folder – main folder; Play-back – right selection button for speed change;... -
Page 66: Language
SETTINGS IN THE MENU ______________________ Language This function makes for the language of the menu display. Settings Language • Select the » « language menu item and confirm with the right selection button » «. • Select the desired language with the navigation but- ◄► tons » « and confirm with the right selection button » «. -
Page 67: Operation With Digta Station
Digta stand. A foot control and an earphone may be connected to the Digta Station* (not included in delivery). USB interface You can exchange data via the USB interface (green indi- cator at the Digta Station*) of the PC. Additionally you may use a USB audio function to dic- tate into the Grundig PC software or in voice recognition systems. Foot control The connection of a foot control makes hands-free dictation and transcription mode possible. Charging unit, power supply... -
Page 68: Communication With The Pc
COMMUNICATION wITH THE PC _____________ The Grundig PC software The Grundig PC software allows you to transfer your dictations to your PC. You immediately have an overview of all your work and can also listen to the dictations on your notebook. Send your dictations to a speech recognition system – or send voice mail through a connected mail system. If your office organization uses the digital dictation system from Grundig Business Systems the Digta and the Grundig PC soft- ware will make you a mobile member on the dictation network. You have all author and transcriber addresses at your fingertips for sending dictations. Your typing pool is perfectly organized with dictations identified by dictation type, deadline, and priority. If all of your dictations have the same priority, simply connect the USB cable to your Digta. All dictations will be sent to the... -
Page 69: Connecting And Separating The Dictation Machine And The Pc
– Now you are prompted for the PIN*. warning: D isconnect the USB interface via the task bar, as other- wise the transfer may not be complete. Note: The Grundig PC software can only be connected to one dictation machine at a time. If you connect a second dicta- tion machine to the USB interface, the PC will not detect it, i.e. Windows will only display one removable disk drive. USB parallel operation PC file transfer • Connect the dictation machine to the PC via the USB interface. -
Page 70: Pc Microphone Operation, Usb
– No signal is transferred to the recording software, i.e. a voice recognition system no longer recognizes any sounds. The red LED is blinking and the disc symbol stops spinning. If play-back is running on your sound program or voice recognition program, the green light emitting diode lights up and you will listen to the recordings from the speakers of the Digta. If you are using the dictation machine as PC microphone of the Grundig DigtaSoft dictation software, the keys and slide switch of the dictation machine are programmed with functions of the dictation software (USB-HID). -
Page 71: Configuration Of The Dictation Accompanying Note
COMMUNICATION wITH THE PC _____________ With the supplied software "AdapterServer" shortcuts and PC functions may be allocated to the user controls of the dictation machine for PC microphone operation. Install the Adapter server and find out more about the configuration options in its help function or its PDF instruction manual. Configuration of the dictation accompanying note The accompanying note for the dictation, as it is called, contains various information such as the author’s name, the transcriber’s name and the type of dictation which are included with each DSS dictation. You can enter such information into the completed dictation using the PC soft- ware. If you want to send all your dictations with the same... -
Page 72: Carrying Out A Firmware Update
• The » « symbol appears on the display of the device and the dictation machine is identified by the PC as a removable disk. • You will find the »gh0415.hex« file on the »www.grundig-gbs.com« website under Service/Download/Firmware/ZIP, as well as in the »Firmware\Digta0415« folder on the provided CD. Copy this file to the »System« folder in the dictation machine drive (removable disk). • The dictation machine’s recording LED flashes during transfer. Wait until data transfer is complete. -
Page 73: Firmware Update
FIRMwARE-UPDATE ____________________________ • Disconnect the USB plug from the dictation machine. • Confirm »LOAD UPDATE« with the » « button. Do not interrupt the loading process for any reason. This could make the dictation machine inoperative. • Then format the memory in the dictation machine (see „Settings in the menu / Formatting"). Note: If you wish to load an old firmware once again, press the »new« button and the right selection button simultaneously when switching the Digta 415 on. -
Page 74: Digtascan 404 Barcode
DIGTASCAN 404 BARCODE READER ______ Using barcodes You can scan a barcode for each new dictation. The detected codes are stored in the header of a DSS file in the “Topic” field, and thus displayed in the note which accom- panies the dictation. Other programs which evaluate the DSS header (for example a database system), can classify the dictations using the codes. The scanned codes can then be displayed or automati- cally processed by software that analyzes the DSS header – e.g. a database system. The detected codes are displayed by the PC software supplied with the portable dictation machine and by the desktop software:... -
Page 75: Plugging In
DIGTASCAN 404 BARCODE READER ______ Plugging in Both mechanically and electrically, the DigtaScan connec- tion is designed in the same way as a memory card. Note: Only plug in or unplug the DigtaScan when the portable dictation machine is switched off. • Plug the DigtaScan into your dictation machine as depicted below: Note: Make sure that the latch on the back of the DigtaScan snaps securely in. KLICK! KLICK! -
Page 76: Digtascan 404 Barcode Reader
DIGTASCAN 404 BARCODE READER ______ Unplugging • Remove the locking screw (if present). • Press the latch on the back of the DigtaScan. The Digta Scan is unlocked and you can now pull it out of the memory card slot. See the illustration on previous page. - Page 77 DIGTASCAN 404 BARCODE READER ______ Switching the DigtaScan on and off • The DigtaScan must be inserted and latched into the portable dictation machine. Only when the DigtaScan is plugged in are the associ- ated menu items available on the dictation machine. • Switch on the dictation machine. Scanner • Push the slide switch to » STOP «. • Press the » « button. • Use the navigation buttons »◄►« to select the main menu »...
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Page 78: For A New Dictation
DIGTASCAN 404 BARCODE READER ______ Scanning a barcode for a new dictation The DigtaScan must be connected to the portable dicta- tion machine, enabled and configured for the barcodes you are using. • Switch on the dictation machine. Scanner Scan 404 • Push the slide switch to » STOP «. • Press the »new« button. – »... -
Page 79: D Isplaying A Barcode For A
DIGTASCAN 404 BARCODE READER ______ Note: If the machine cannot read a code, it emits a double sig- nal and displays the message »SCAN FAILS REPEAT ?«. Confirm the error message and repeat the scan proce- dure with » « or cancel it and continue dictating with- out barcodes by pressing » «. Notes: A maximum of 32 digits (two lines) of the scanned barcode can be displayed. Barcodes that you have scanned and included in dictations with » « are stored in the “Topic” field in the new dictation’s accompanying note. Displaying a barcode for a dictation • Push the slide switch to »... - Page 80 DIGTASCAN 404 BARCODE READER ______ Scanning a barcode for an existing dictation • Switch on the dictation machine. • Push the slide switch to » STOP «. • Use the navigation buttons »◄►« to select the dicta- tion for which the barcode is to be scanned. • Press the right button » «. • Use the navigation buttons »◄►« to select the main menu »...
- Page 81 DIGTASCAN 404 BARCODE READER ______ Searching for a dictation belonging to barcode • Switch on the dictation machine. • Push the slide switch to » STOP «. Scanner • Press the »» « button. • Use the navigation buttons »◄►« to select » « and then press the » « button. • Use the navigation buttons »◄►« to select » « and then press the »...
- Page 82 DIGTASCAN 404 BARCODE READER ______ Deleting a barcode from a dictation • Push the slide switch to » STOP «. Scanner • Use the Unavigation buttons »◄►« to select the dicta- tion whose barcode is to be deleted. • Press the » « button. • Use the navigation buttons »◄►« to select » « and then press the »...
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Page 83: C Onfiguring The Digtascan
We provide a table with programming codes in barcode format. You can open this PDF table with Acrobat Reader*. You can print the required programming codes and then use them to configure the barcode reader. If the table is not supplied with your DigtaScan or you need codes it does not contain, please visit our Internet download centre: http://www.grundig-gbs.com Our Internet site also lists our Customer Service address and hotline number. * D ownload for free at http://www.adobe.de/products/ acrobat/readstep.html... - Page 84 DIGTASCAN 404 BARCODE READER ______ Preparing settings You can change the symbology settings (see also “Default symbologies”) as follows: • Print out the required programming codes from the programming code table. – T here are usually two programming codes displayed for the usable barcode symbologies; the upper for activation (ENABLE) and the lower for deactivation (DISABLE). – U se a laser printer, for example, in order to obtain a legible printout.
- Page 85 DIGTASCAN 404 BARCODE READER ______ Setting the DigtaScan barcode reader • The DigtaScan must be inserted and latched into the portable dictation machine (see also “Plugging in, Unplugging”). – O nly when the DigtaScan is plugged in are the associated menu items available on the dictation Scanner machine.
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Page 86: 6 R Estoring The Default Settings
DIGTASCAN 404 BARCODE READER ______ Restoring the default settings You can restore the DigtaScan’s default settings. If you do so, all barcode symbologies are disabled except for EAN-13. • The DigtaScan must be inserted and latched into the portable dictation machine (see also “Plugging in, Unplugging”). – O nly when the DigtaScan is plugged in are the Scanner associated menu items available on the dictation machine. -
Page 87: Rfid Reader Digtarfid 414
RFID READER DIGTARFID 414 ______________ Using RFID codes RFID codes are located on RFID labels (TAG). You can scan a RFID code for each new dictation. The detected codes are stored in the header of a DSS file in the “Subject” field, and thus displayed in the note that accompanies the dictation. Other programs that evaluate the DSS header (for example a database system) can classify the dictations according to the scanned codes. -
Page 88: T Urning The Rfid Reader On
RFID READER DIGTARFID 414 ______________ Turning the RFID Reader on and off • The RFID Reader must be plugged into the portable dictation machine and locked. Only if the RFID Reader is plugged in will you be able to select the associated menu items available on the dictation machine. • Switch on the dictation machine. Scanner • Push the slide switch to » STOP «. -
Page 89: For A New Dictation
RFID READER DIGTARFID 414 ______________ Scanning a RFID code for a new dictation The RFID Reader is connected to the portable dictation machine and activated. Scanner • Switch on the dictation machine. • Push the slide switch to » STOP «. • Press the »new« button. – » « and » « appear in the display. • If you do not want to scan a RFID code into the dic- tation accompanying note, press the »... -
Page 90: Rfid Reader
RFID READER DIGTARFID 414 ______________ Notes: A maximum of 32 digits (two lines) of the scanned RFID code can be displayed. RFID code that you have scanned and included in dictations with » « are stored in the “Topic” field in the new dictation’s accompanying note. Additional functions The RFID Reader has the same functions as the barcode reader. See the chapters on the barcode reader for further informa- tion on operation. The menu is located under » «. RFID reader – Displaying a RFID code for a dictation; – S canning a RFID code for an existing dictation; – Searching for a dictation belonging to a RFID code;... -
Page 91: Messages, Error Numbers
MESSAGES, ERROR NUMBERS _____________ 1537 »Dictation cannot be created« – Error in the file system of the internal memory or the external memory card. Remedy: Format the internal memory or memory card. 1538 »Dictation cannot be created« – Error in the file system of the internal memory or the external memory card. - Page 92 MESSAGES, ERROR NUMBERS _____________ delete these files. Transfer the files to a computer and then perform the deletion or formatting func- tion. 1611 »PLAY-BACK ONLY« – The dictation machine is set to play-back with foot control and is in the Digta Station. Dictations are protected from being edited.
- Page 93 MESSAGES, ERROR NUMBERS _____________ it contains errors. Use another revised startbmp.bmp file 9749 »DELETE NOT POSSIBLE« – Error when deleting a dictation. R emedy: Delete via USB with DigtaMobile or Windows Explorer on your PC. 9750 »NO MEMORY« – Memory full > Recording termin- ated. R emedy: Delete some dictations. Delete other files (for eg. .doc, .ppt) if existing. 9751 » NO MEMORY« – Recording has not started because of a full memory. Remedy: Delete some dictations. Delete other files (for eg. .doc, .ppt) if existing. 9753 » FIRMWARE INCORRECT« – The gh0415.hex firmware file contains false data ( e.g. firmware of another device).
- Page 94 17674 »CARD NOT SUPPORTED« – If you use MultiMediaCards/SecureDigital Cards (MMC/SD) with insufficient writing speed, »Card not sup- ported« appears in the display. Remedy: Use a DigtaCard by Grundig Business Systems. 17936 » UPDATE FILE ERROR« – Error of the firmware update. Remedy: File error of the firmware gh0415.hex (false check sum). Update with another...
- Page 95 17993 »CARD NOT SUPPORTED« – If you use MultiMediaCards/SecureDigital Cards (MMC/SD) with a too low writing speed »card not supported!« appears in the display. R emedy: Use a DigtaCard from Grundig Business Systems. 26181 »WRITE TOO LONG« – Writing to the internal memory or external memory card during dictation takes too long due to faulty memory cells. The...
- Page 96 R emedy: Copy a file with the name gh0415.hex into the SYSTEM folder and start the load of the old ver- sion afterwards. All messages with different numbers and the display “UNKNOWN ERROR”: Turn the dictation machine off and then back on. If the machine does not turn on normally, take out the batteries and then reinsert them. Turn the machine then back on. If the error message still appears, please contact your dealer or technical customer service. You can help the customer service solve your problem much more quickly if you report the steps taken to produce the error and the error number displayed. Hotline, Email: www.grundig-gbs.com under Support/ Contact info BDA 05: from V 2.0 / 2.10, B 245 01/2009...