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Summary of Contents for Grundig Digta 7 Push
- Page 1 >> User Guide English...
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Page 2: Table Of Contents
Contents Contents Introduction ..........3 3.6 Profiles ............16 4.4 Changing of dictation features ......28 Easy Mode ...........16 Dictation lock ..........29 1.1 Scope of supply..........3 Menu Mode ..........17 Encryption ............29 1.2 Accessories ............3 Change of profile ..........17 Priority ............30 1.3 Explanation of signalwords and symbols in this Postponed ............30 3.7 Help function ..........18 Operating Instruction ........3... - Page 3 Contents Contents Workflow ............44 Fast forward/rewind ........63 PC microphone operation (USB-Audio, USB- Delete ............45 Rechargeable batteries .........63 HID) ..............75 Foot control ..........64 Record a dictation ........76 5.4 Scanner............45 Configuration of the foot control during Change mode ..........76 Use scanner to search for dataset for new recording ...........65 Switch off USB mode ........76 dictation ............45...
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Page 4: Introduction
962, power supply, foot control, plug-on microphone and earphone, please visit the Grundig Website on the internet at Please read the entire operating instruction before usage. Grundig Busi- ness Systems cannot accept any liability for damages resulting from www.grundig-gbs.com. -
Page 5: Saftety Information
Introduction • Saftety information When working always act cautiously to prevent accidents, personal injury, or property damage! Purpose of use Danger Please use your Digta only for such purposes as described in this Quick Indicates a hazardous situation which, if not avoided, will result in Reference Guide or in the comprehensive manual. -
Page 6: Special Hazards
Do not bend, clamp or drive over the power cable, and keep it • away from heat. Grundig Business Systems power supplies are only to be used • with Grundig Business Systems office equipment. Data indicated on the tool identification plate must match the •... -
Page 7: Rechargeable Batteries
Introduction Disregarding these precautions means risking fire, explosion or Disregarding these instruction lead to disruption of the recording by overheating. interferences. Rechargeable batteries Traffic WarnIng WarnIng Danger of explosion and burns! Danger of accidents! • The device operates with batteries and rechargeable batteries*. Do not use the device while operating vehicles (such as cars, bicy- Follow all safety precautions as follows to avoid accidences: cles, motorcycles, ATVs, etc.). -
Page 8: Obstacle
Introduction Obstacle Cleaning CauTIOn nOTICe Stumbling hazard! risk of damage! • • Ensure that the power supply is always in a safe position and that Unplug the power supply before cleaning it. • neither the power supply nor any cables connected to the device Clean the device only on the outside with a dry, soft cloth. -
Page 9: Defects
WarnIng risk of injury due to a defect device! Do not try to repair a defect device. The device may only be repaired by a specialised dealer. A list of the specialised dealers is available on our website: www. grundig-gbs.com... -
Page 10: Comment Controls/Keys And Connections
Comment Controls/Keys and Connections 2. Comment Controls/Keys and Connections Fig. 1: Fig. 3: Fig. 4: Fig. 5: 28 29 10 9 Fig. 2:... - Page 11 Contact strip Docking station* connection OK button Key button USB-connection Interface for PC and Grundig power supply End recording of dictation and play it back (only if activated in the Digta Configurator) REC button Control of the current dictation‘s recording:...
- Page 12 Comment Controls/Keys and Connections no Description Meaning no Description Meaning Remaining memory Display of free memory space in minutes and Progress bar Shows the current dictation position and time seconds marks Card indicator Memory card is inserted in the device, the data Insert Overwrite is saved on the external memory card...
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Page 13: Initial Setup
Press the unlocking button of the battery compartment and lift it up With a full rechargeable battery, you can work with the dictation to open it. machine for up to 25 hours (DSS standard play) (test criteria according to Grundig Business Systems). -
Page 14: Inserting Rechargeable Batteries
Initial Setup Battery compartment We recommend charging the dictation machine or connecting it to a power supply once the warning signal sounds and the battery symbol Battery compartment with rechargeable bat- » « begins to flash. tery pack 962 You can display details about the battery/rechargeable battery* under the battery symbol in the extended status line. -
Page 15: Charging The Rechargeable Battery
Initial Setup Observe the correct polarity and insert the rechargeable battery*. Load indicator Close the battery compartment. Rechargeable battery charged 67% Charging the rechargeable battery WarnIng Danger of explosion and burns! • Rechargeable batteries should only be charged in the dictation machine. -
Page 16: Switching The Device On/Off
Initial Setup If the dictation machine is switched on and a power supply is connect- Setup window ed to the USB socket, the dictation machine is supplied with power by the power supply. Setup window for date and time In both cases, the batteries are not drained and rechargeable batteries are charged. -
Page 17: Switching The Device On/Off
Initial Setup Switching the device on/off Profiles Switching on The profiles can be created using the configuration software and Menu” button until the initial display view appears on the transferred to the dictation machine. Press the “ display. After a few seconds, the Digta changes to the main screen and is Default settings of profiles ready for operation. -
Page 18: Menu Mode
Initial Setup Menu Mode easy Mode The full range of functions are available in the Menu Mode. You can Display im Easy Mode adjust your Digta to your personal requirements by means of the menu functions. This includes adding/removing information from the display, adjusting the microphone sensitivity and activating workflow functions. -
Page 19: Help Function
Initial Setup 3.8 Navigation After a few seconds, the Digta changes to the main screen and is ready for operation. Button functions 3.7 Help function You can navigate through the Digta using the three display buttons, the The Digta offers a help function. Brief help texts shall support you by up/down buttons and “neW”, “OK”, and “Menu”. -
Page 20: Up/Down Buttons
Initial Setup Up/down buttons Text editor • Navigate up and down in the menu Entering text in the text editor • Increase or decrease when entering a number • Increase and decrease the speed or volume during play-back Display buttons in menu Left display button: •... -
Page 21: Memory Options
Initial Setup When your Digta is switched off, the button lock feature prevents Limited character (reference) selection the device from being switched on inadvertently, e.g. in your brief- case. When the device is switched on, the message “Device locked” is displayed. You can remove this lock by pressing the lower func- For quicker selection of characters, the set of possible characters tion button until the main screen is fully visible. -
Page 22: Instructions For Memory Card
You can use memory cards (not included with delivery) in place of the internal memory. We recommend the Digta Card from Grundig Busi- Data regarding the memory capacity of the inserted memory card ness Systems’ line of accessories. All MultiMediaCards and SecureDigi- will appear on the display shortly. -
Page 23: Formatting Memory Card
Initial Setup Formatting memory card New memory cards – even pre-formatted cards – must be formatted using the dictation machine before they can be written for the first time. If an error message appears when an unformatted memory card is inserted, confirm it by pressing “OK”. -
Page 24: Recording Of New Dictation
Operating 4. Operating Dictation volume Record several test dictations and pay attention to the volume indica- Recording of new dictation tor. The volume bars should remain inside the window marked on the neW”. display. Please press the button “ The dictation machine switches over to the recording pause »ll«, the LED-indicator blinks red. -
Page 25: Select Dictation
Operating Select dictation Setting the volume Please press the button » « first if a recording or play-back is Volume control running. Volume control display The device turns to recording stop. Select the desired dictation by using the up-down navigation but- tons. -
Page 26: Fast Forward And Rewind
Operating Play-back WarnIng Display during play-back Danger of hearing impairment Do not hold the dictation machine near an ear during play-back, par- ticularly when the volume is turned up to a maximum in order to save you from hearing damages. Fast forward and rewind You can jump ahead/back in recorded dictations using the fast-forward Speed”. -
Page 27: Change A Dictation
Operating 4.3 Change a dictation Start the recording by clicking the » « button. Dictate the text which shall be inserted. The recording indicator blinks orange. The progress bar increases as Insertion of a dictation part well as the dictation length. Additional dictation parts can be inserted at any position desired. -
Page 28: Adding Of Dictation Parts
Operating Control if the overwriting mode is activated. Overwriting mode Overwriting modee Recording in the overwriting mode The overwriting mode is marked by means of a line in the progress bar. If another recording mode is activated, please press the button “recMode”. -
Page 29: Changing Of Dictation Features
Operating Skip mark aim Dictation features The cursor skips to ( ) the next mark when dictation infos or indices The “Changing dictation features” function is not available in the exist (see chapter “Operating / Info/Index-function”). Skip until the WAV* and MP3* recording format dictation end is reached. -
Page 30: Dictation Lock
Operating The dictation can then only be changed or deleted within the entire Menu “Details” Grundig PC dictation system when the dictation lock is switched off from a PC or a dictation machine. OK”. Activate or deactivate the dictation lock by pressing “... -
Page 31: Priority
Operating Priority Deadline With the »priority« feature, you can determine whether a dictation is With the “deadline feature” you can set the time by which the secretary selected as a priority. should have the dictation transcribed. Details can be found in the section “Menu functions/Workflow/Priority”. existing deadline OK”. -
Page 32: Filename
Operating Enter a filename. Complete the entry using “Save”. existing deadline The filename is saved. The Digta returns to the details menu. If you do not wish to save the change, press “escape”. When you assign a deadline to dictation for the first time, the deadline editor displays the current date and time. -
Page 33: Group/Category
Operating A list appears with the possible worktypes that can be activated. Select the desired entries using the up/down buttons and confirm the selection by pressing “OK”. List empty If you do not wish to assign a group/category to the dictation, select “No entry”... -
Page 34: Dictation Id
Operating Dictation ID Enter up to 16 characters. Complete the entry using the “Save” but- ton. The numbers/characters are saved. The Digta returns to the details “Dictation ID” feature menu. If you wish to cancel the entry, press “escape”. The “dictation ID” function is only shown if a scanner has been con- nected and no data list has been scanned. -
Page 35: Scan In New Dictation Id
Operating Dictation ID Scan dictation ID Scan ID” button. Depending on which function you wish to use, proceed as described Hold the scanner near the barcode and press the “ in the following sections. The Digta confirms the successful scanning of the ID with an acous- tic tone. -
Page 36: Change Dictation Id
Operating Change dictation ID new dictation ID If a dictation ID is saved for a dictation, it is displayed in the details menu. existing dictation ID Save” to confirm the dictation ID. Press “ Scan ID” button If you wish to scan in another barcode, press the “ again. -
Page 37: Dataset
Operating Dataset existing dictation ID "Dataset" property The “dataset” function is only displayed if a data list has been scanned. Display/edit dataset OK”. Press “ OK”. The complete dataset is displayed. Press “ Read the dataset using the up/down buttons. The complete dictation ID is displayed. -
Page 38: Delete Dataset
Operating escape” button. If you only wish to read the data, press the “ The status info function displays the status of the current dictation: “dic- tated”, “sent”, “postponed”. If a dictation has been transferred from a transcription kit back to the dictation machine, the statuses “Received”, Delete dataset “In process”, “Finished”... -
Page 39: Add Info Message
Operating Info Info/Index function Recording of an Info The “Info” and “Index” functions are not available in the WAV* and MP3* recording formats. An audible signal is generated during the play-back of the infos and indices. The infos and indices are transfered to the PC together with the dictation. -
Page 40: Add Index
Operating Add index Deletable elements List of deletable elements recording The “Info” and “Index” buttons can be used during recording. Delete info” from the list of Use the up/down buttons to select “ deletable elements. Index” button during recording. Press the “ OK”. -
Page 41: Delete Dictation
Operating Deletable elements Deletable elements list List of deletable elements The deletable elements list is only available in the Menu Mode. Deletable elements List of deletable elements Delete index” from the list of Use the up/down buttons to select “ deletable elements. -
Page 42: Delete Dictation Part
Operating Delete dictation part Mark 1 Press the button » « to listen to the dictation until you arrive at Mark when deleting a dictation part the beginning of the part to be deleted. Press the button » « again. Delete”... -
Page 43: Menu Functions
Menu functions Folder 5. Menu functions • Select the folder in which the dictation shall be saved (main folder and sub-folder A, B, C, D, E or F) The menu mode at a glance Profile • The menu functions are switched off in the Easy Mode. For switching Select user profile based on the predefined device settings over to the Menu Mode, please press the “MENU”... -
Page 44: Usb-Operations
Menu functions Workflow • License key: License key of the activated functions • • Disk: Information about the memory capacity of the internal or exter- Request to typist, worktype, group*, category* priority and number/ nal memories reference activation by pressing the NEW-button for a new dictation Device settings USB-operations •... -
Page 45: Select
Menu functions form firmware update”). The dictation machine reads this information If you wish to begin a new dictation in which this dataset is to be once it switched on again. entered, press the display button “neW”. The dictation ID and the dataset are saved for the current dictation. Select Begin recording by pressing the “... -
Page 46: Delete
Menu functions “ID”, “last name”, “first name”, “birthdate” A confirmation prompt appears. OK” to delete the data list permanently. Confirm using “ “1443”, “Doe”, “John”, “5/24/2000” “3221”, “Doe”, “Jane”, “1/1/1911” 5.4 Scanner The values are separated by commas/semicolons. The first line contains “Scanner”... -
Page 47: Scan Workflow
Menu functions Search dictation” subitem using the up/down buttons. Select the “ Dictations found Confirm your selection using “OK”. Display showing dictations found Search for dictation If several dictations with this ID are found, select the desired dicta- tion use the up/down buttons. Scan ID”... -
Page 48: Programming
Menu functions Programming” subitem using the up/down buttons. Select one of the following settings: Select the “ Confirm your selection using “OK”. • »No entry«: no dictation ID is entered for new dictations • »On request«: for each new dictation, the user is prompted to Scan in the desired programming code. -
Page 49: Profiles
Menu functions Profiles Microphone sensitivity In the “Profiles” menu, you can select a profile from among the pre- “Microphone sensitivity” menu defined user profiles. Menu”. Press “ Profiles” menu item Use the up/down buttons to navigate to the “ and confirm using “OK”. Use the up/down buttons to navigate to the desired profile and con- firm using “OK”. -
Page 50: Recording Format
Menu functions You can switch the dictation machine to record and set it in front of you. WaV* and MP3* This allows you to dictate while having your hands free. Menu”. Press “ The WAV and MP3 recording formats are not included in the standard recording”... - Page 51 Menu functions WAV* PCM recording, compatible with PCs and studio equipment, e.g. recording quality for DSS/DSS Pro 11.025 kHz/mono for speech recognition or 22.050 kHz/stereo for music with CD quality (Stereo recording only with external stereo microphones or with two internal microphones with the QP (Quality Play) from DSS Pro, file extension ».ds2«...
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Page 52: Automatic Follow-Up Dictation
Menu functions encryption “WaV” and “MP3” menus If WAV* and MP3* are not licensed for your device, this items do not appear in the menu. In this case, in the “Recording” menu you are immediately directed to the “DSS/DSS Pro” menu with the corre- sponding subitems. -
Page 53: Display
Menu functions In order to be able to hear all sentences or sections at the end of the The check mark after the option appears or disappears. The option dictation or the beginning of the follow-up dictation, up to 15 seconds of is activated or deactivated. -
Page 54: Screen
Menu functions • Screen Extended status line This bar displays the name of the current folder, the file format (including stereo), the “encryption” feature and the battery status In the “Screen” menu, you can switch on and off which items are shown (charge in %, remaining operating time). -
Page 55: Date And Time
Menu functions • Record level display Format for date and time The display can be switched off if the pulsing level indicator is dis- tracting during recording. • You select select whether the day or the month is displayed first in the Recorder symbols date and whether the time is displayed in 12 (am/pm) or 24 hours. -
Page 56: Illumination
Menu functions Enter the day, month, year, hour and minutes using the up/down but- Move to the desired option using the up/down buttons. tons and confirm each using “OK”. • • 15 sec. Select the format for the date and time using the up/down buttons. •... -
Page 57: Contrast
Menu functions Brightness Contrast Display when setting the brightness Display when setting the contrast Adjust the brightness as desired using the up/down buttons to select Adjust the contrast as desired using the up/down buttons to select a a brightness level between 1 and 9. contrast level between 1 and 9. -
Page 58: Workflow
Menu functions Language” subitem using the up/down buttons. Confirm Workflow” menu item Select the “ Use the up/down buttons to navigate to the “ your selection using “OK”. and confirm using “OK”. Secretary” subitem using the up/down buttons. Confirm Move to the desired language using the up/down buttons. Select the “... -
Page 59: Worktype
Menu functions dictation is created in Easy mode. If no secretaries have been pre- If you have selected the “Auto” function, use the up/down buttons to defined in the list, “No entry” is shown on the display. select a worktype from the list which will be applied to all dictations. With the “On request”... -
Page 60: Priority
Menu functions which to assign the dictation for each new dictation Predefining list items • »No entry«: no group/category is entered • »Auto«: every new dictation has the same classification In DSS Standard, priority levels from 1 (highest priority) to 16 (no pri- OK”. -
Page 61: Numbers/Reference
Menu functions The priority of a dictation can also be set or deleted in the main screen Limited character (reference) selection under “Details” (see section “Changing of dictation features/Priority”). Numbers/reference The predefined entry can be set to your typical initial number or refer- ence using the configuration software. -
Page 62: Acoustic Signals
Menu functions • 5 min The check mark after the function appears or disappears. The • acoustic signal is activated or deactivated. 15 min • Save”. 30 min Confirm the change using “ • Never If you do not wish to save the change, press “escape”. -
Page 63: Speaker
Menu functions uSB connecting” subitem using the up/down buttons. Select the “ the PC. If you wish to transfer dictations to the PC, select “USB mode” from the menu and confirm by pressing OK. The device then establishes Confirm your selection using “OK”. a connection with the PC. -
Page 64: Fast Forward/Rewind
Menu functions Save”. Confirm the change using “ you may miss the intended position. You can thus reduce the speed of the fast forward and rewind. If the fast forward and escape” button. If you do not wish to save the change, press the “ rewind is too slow for long dictations, you can increase the speed. -
Page 65: Foot Control
Menu functions Foot control nOTICe With the “Foot control” function, you can select the functions of the foot Data protection when rechargeable battery is empty control* for recording or play-back. You can set whether the foot control is to be used for transcription* or for hands-free dictation. If you do not switch the power source, the Digta will not recognize when the rechargeable battery is almost empty and can therefore not Factory settings... -
Page 66: Configuration Of The Foot Control During Recording
Menu functions Left pedal Middle pedal right pedal availability of short rewind • • • Rewind Quick press: Switch Start/stop record- recording on/off ing and play-back Short rewind is only available when using the Digta Station* and the • (same function as Long press: create new foot control.* keypad on the dic-... -
Page 67: Change Pin
Menu functions resetting frequency PIn/PuK function The dictation counter goes up to 9999. You should not reset the Dig- The factory setting of the PIN is 0000. ta’s counter too often; otherwise conflicts could arise as a result of dictations having the same name saved on the PC. In the “Change PIN”... -
Page 68: Reset
Menu functions Menu”. Press “ If you have made a mistake in the entry, press the “ ” button. Device settings” menu Use the up/down buttons to navigate to the “ You will return to the previous digit and can repeat the entry. item and confirm using “OK”. -
Page 69: Device Info
“No entry”. The author name is reset to “DICT”. circuit board. application nOTICe For information on new firmware versions, please visit our website: Data loss www.grundig-gbs.com During a factory reset, all dictations, files, data and settings are Menu”. Press “ deleted. -
Page 70: License Key
Menu functions Device info” menu item License key Use the up/down buttons to navigate to the “ and confirm using “OK”. The license code is displayed in the menu under “Device info/License Version” subitem using the up/down buttons. Confirm Select the “ key”. - Page 71 Menu functions The data regarding the capacity of the current memory appears on the display: • » Internal memory«: factory-installed internal memory • » External memory«: MMC or SD card inserted into the device Memory capacity Display of memory capacity for the example of the internal memory Memory capacity in dictation time The displayed time in hours and minutes corresponds to dictation...
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Page 72: Barcode Scanner
Barcode scanner Barcode scanner 6.2 Connect scanner The scanner’s connector is mechanically and electrically identical to that of a memory card. Using barcodes The corresponding menu items can only be selected on the hand-held You can scan in a barcode for every new dictation. The recognized bar- dictation machine when a scanner* is connected. -
Page 73: Scan Barcode For A Dictation
Barcode scanner Scan barcode for a dictation Scanner* in the dictation machine Details can be found in the section “Menu functions/Data list/Select”. Digta 7 with Digta Scan 407 Display barcode for a dictation Details can be found in the section “Operation/Changing of dictation features”. -
Page 74: Configure Barcode Scanner
This table is in English in PDF format and can be opened with Acrobat Reader. Programming code table The programming code table can be found at »http://www.grundig- gbs.com«. Download the current version of the programming code table from the internet. -
Page 75: Communication With The Pc
The Digta is not recognized as a device by the PC. You can use the Digta for recording/playback as in battery operation, but the dictation machine The Grundig PC software can only be used with one dictation is supplied with power from the PC. -
Page 76: Pc Microphone Operation (Usb-Audio, Usb-Hid)
PC symbol. The recording LED lights up green and you can machine can thus be used as the PC microphone, e.g. for direct dicta- hear the recording from the speaker of the dictation machine. tion into the Grundig PC software or into a speech recognition system. -
Page 77: Record A Dictation
“OK”. The Digta restarts and is not recognized as a device by the PC. You Select a sound program on your PC, for instance a Grundig dictation can use the Digta for recording/playback as in battery operation, but software, a speech recognition system or the Windows audio record- the dictation machine is supplied with power from the PC. - Page 78 Communication with the PC The Digta restarts and is recognized as a device by the PC. USB mode is active. uSB-operations The “USB mode” menu item in the main menu is only displayed when there is a USB connection to a PC.
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Page 79: Possible Configurations With The Pc Software "Digta Configurator
Use a number combination that is known only to you as your pin. Configuration software PIn factory settings The Digta Configurator configuration software is a tool from Grundig Business Systems for adjusting your dictation machine to your personal The factory setting of the PIN is 0000. You can change this PIN with- working requirements and to the optimal workflow for your company. -
Page 80: Enter Pin
Possible configurations with the PC software “Digta Configurator” Enter PIN Change PIN When a PIN prompt appears, select the digits using the up/down but- Details about changing the PIN can be found in the section “ Menu tons and confirm each digit individually by pressing “OK”. functions/Device settings/Change PIN”. -
Page 81: Eol Function
Possible configurations with the PC software “Digta Configurator” Folder” menu item and Use the up/down buttons to navigate to the “ eOL constraint confirm using “OK”. Select the desired folder by navigating using the up/down buttons. The EOL function and the “Postponed” dictation feature are mutual- Delete”... -
Page 82: Free Configuration Of Buttons
Possible configurations with the PC software “Digta Configurator” When the EOL button is pressed, the dictation is locked against the fol- lowing changes: • Add dictation part in the middle or onto the end • Delete dictation or dictation part •... -
Page 83: Operation With Digta Station
PC, as a charging station and as a base for can also be used to dictate in the Grundig PC software or in speech rec- the dictation machine. A foot control* and headphones* can be connect- ognition systems. -
Page 84: Dictation With Foot Control
Operation with Digta Station Connect the switched off dictation machine to the Digta Station. After a short time the charge indicator will appear on the display of the device and the LED indicator will flash green. The rechargeable battery is fully charged after approx. 4 hours. »... -
Page 85: Firmware Update
The current firmware version can be found on the internet at Remove the USB plug from the dictation machine. www.grundig-gbs.com The security prompt “apply update?” appears. escape”. If you do not wish to apply the firmware update, press “... -
Page 86: Technical Data
Technical Data Technical Data The storage capacity for recording: 10 minutes DSS Standard Play (SP): approx. 1 MB DSS Pro Quality Play (QP): approx. 2 MB WAV Mono* (depending on sample rate): 9.6 MB (8 kHz sample rate) up to 57.6 MB (48 kHz sample rate) WAV Stereo* (depending on sample rate): 19.2 MB (8 kHz sample rate) up to 115.2 MB (48 kHz sample rate) Response area... -
Page 87: Trouble Shooting
Trouble shooting 12. Trouble shooting Electrical devices can bring along malfunctions. These malfunctions cannot necessarily be referred to the device. You can check if you can remedy the errors by means of the following table. Malfunctions Possible reasons removal of defect The devices cannot be switched on. - Page 88 Grundig Business Systems GmbH Weiherstraße 10 D-95448 Bayreuth Germany info@grundig-gbs.com www.grundig-gbs.com...