Table of Contents
Advertisement
Quick Links
Advertisement
Table of Contents
Related Manuals for Grundig Digta 4015 DS
Summary of Contents for Grundig Digta 4015 DS
- Page 1 Digta 4015 DS ENGLISH www.grundig-gbs.com...
-
Page 2: Table Of Contents
19 Ending recording 4 Environmental protection 20 Editing a dictation 5 Scope of delivery 21 The Info function and the Digta 4015 DS Classic Index function 5 Accessories 21 Inserting info 6 The Control Elements 22 Inserting a section of dicta-... - Page 3 CONTENTS _____________________________________________ 32 Functions in the menu 58 Firmware update 32 Menu navigation 58 Carrying out a firmware 33 Dictation status update 34 Folder 59 Enabling optional functions 35 Typist 36 Dictation type 60 DigtaScan 404 Barcode 37 Group reader 38 No./Ref.
-
Page 4: Notes
NOTES ___________________________________________________ Your Digta 4015 DS is a digital portable dictation machine. It can be used with the software supplied as a single-station dictation sys- tem. In addition to this it can connect to your network (local network with several authors and transcribers) with the optional network license. -
Page 5: Scope Of Delivery Digta 4015 Ds Classic
The features indicated by Grundig apply only when using origi- nal Grundig accessories. Defects due to the use of accessories which are not original Grundig accessories or which do not comply with the legal regula- tions or the corresponding standards lead automatically to the expiration of any guarantee rights. -
Page 6: Accessories
THE CONTROL ELEMENTS _______________________ Card slot Microphone On/off/PC mode button Recording indicator Socket for external microphone Recording on/off Display Function buttons: labeled Slide switch for recording, in the bottom display play-back, stop, line fast-forward and rewind Up/down button Safety lock Menu/OK button Button for new dictation/escape i g t a... - Page 7 THE CONTROL ELEMENTS _______________________ Earphone connection impedance min. 32 Ω Card-ejection switch HOLD Battery-compartment cover PC/USB-Interface Power connection DC IN 3 V – - - -...
-
Page 8: The Display
THE DISPLAY __________________________________________ Selected folder Available Free 0:37h recording time Operation with: DICTOO1 – Battery » « O:O6 Dictation number – Rechargeable battery » « Record Pause Current function – Power supply (status line) » « Current button Indication for voice activation (va) and function microphone sensitivity... -
Page 9: Preparations
PREPARATIONS ______________________________________ Battery operation The dictation machine can be used for approximately 12 hours when the alkaline manganese batteries are fully charged. • Open the battery compartment. HOLD • Insert batteries (Mignon types, e.g. R6, UM3 or AA, 2 x 1.5 V). Make certain the polarity is correct. •... -
Page 10: Rechargeable Battery Operation
– Display for battery operation » «. Inserting rechargeable batteries Only Grundig rechargeable batteries 462 may be charged inside the dictation machine using mains/charging unit 473. • Switch off the dictation machine. • Open the battery compartment. • Insert the rechargeable batteries, making certain that HOLD polarity and position are correct. -
Page 11: Charging The Rechargeable Battery
The dictating machine gives an optical and audible war- ning of weak rechargeable batteries. This is however only the case when using Grundig 462 rechargeable batteries. When using Grundig 462 rechargeable batteries there is also the guarantee that if the batteries may become com- pletely drained the current task will be stopped in good time, and the dictation saved. -
Page 12: Charging The Battery - Using The Digtastation
PREPARATIONS ______________________________________ Charging the battery – using the DigtaStation 441* Line Out i g t a 4 0 1 5 D S Mic In COM 1 • Plug the jack of the power pack lead into the socket on the DigtaStation 441. -
Page 13: Notes On Grundig Rechargeable
PREPARATIONS ______________________________________ Notes on Grundig rechargeable battery 462 New rechargeable batteries do not reach full capacity until they have been recharged several times. For this reason the operating time for new rechargeable batteries is a maximum of 3 hours. When these batteries are fully charged, you can use the dictation machine up to 7 hours. -
Page 14: Inserting Replaceable
Inserting replaceable memory cards (not supplied) You can use memory cards instead of the internal memory. Use DigtaCards supplied as accessories by Grundig Business Systems. • Push the memory card into the slot with the side with the diagonal corner facing the direction shown on the back of the device. -
Page 15: Memory Cards
PREPARATIONS ______________________________________ New memory cards must be formatted before any writing can be done. It is essential that the notes in the chapter “MENU FUNCTIONS – Format memory” be observed. Formatting replaceable memory cards Memory cards – including those which have been pre- formatted –... -
Page 16: Switching On
SWITCHING ON ____________________________________ Switching on and off Initial switching on • Press the »ON/OFF« button until the red recording indi- cator glows and then goes off again. – The software is loaded. – A menu with language selection appears in the display. •... -
Page 17: Recording
RECORDING __________________________________________ Saving dictations Dictations are stored on the internal memory of the dictation machine (64 MB) if no memory card is in use. If Free 0:37h a memory card (DigtaCard) is inserted, all dictations are va c no dictations recorded on it. -
Page 18: New Dictation
RECORDING __________________________________________ New dictation • Push the slide switch to » STOP«. Free 0:37h va c no dictations • Press the »NEW« button. – A new dictation with the next highest number is created, MENU display: »DICT002«, for example. The date and the time are saved along with every dictation (displayed only on the PC). -
Page 19: Ending Recording
RECORDING __________________________________________ Ending recording • Press the red recording button » – «. DICT Fast forward or rewind during a recording also ends the recording. Note: When recording is ended, the date and the time are saved along with every dictation (displayed only on the PC). Warning: Electronic devices such as a digital dictation machine can suffer malfunctions due to electrical discharge. -
Page 20: Editing A Dictation
RECORDING __________________________________________ Editing a dictation When playing-back a dictation, you may speak a new text from the current dictation position, or add a recording to the end of the dictation. Note the memory which is available; this is displayed as »Free -:--h«... -
Page 21: The Info Function And The Index Function
RECORDING __________________________________________ The Info function and the Index function* As an integral part of a dictation, you can dictate messages = Info) for your transcriber and mark them, or set index marks (i = Index) for specific parts of the dictation. »i«... -
Page 22: Inserting A Section Of Dictation
RECORDING __________________________________________ Inserting a section of dictation • Push the slide switch to » STOP« during play-back. Free 0:37h va c DICTOO1 O:14 • Press the red recording button » – «..DICT ........Record Pause – »Recording Pause« appears in the display. •... -
Page 23: Adding An Index - During A Recording
RECORDING __________________________________________ Adding an index* – during a recording You can also add an index while making a recording. • Press the Down button »i «. – »i« and the index number briefly appear in the display. • Carry on dictating your text after the signal tone. Adding an index* –... -
Page 24: Dictating Using The Foot Control
RECORDING __________________________________________ Dictating using the foot control • Connect the foot control to the DigtaStation. • With the dictation machine switched on, plug it into the DigtaStation. Note: If the dictating machine is switched on or off in the Digta Station and the DigtaStation is connected via USB cable to the PC, the dictating machine is switched to PC mode. -
Page 25: Hearing A Dictation
HEARING A DICTATION _________________________ Selecting a dictation and playing-back • Push the slide switch to » STOP«. • Select the desired dictation using the up/down button Free 0:37h »DICT + _ «. DICTOO1 O:26 • Set the slide switch to » START«. DICT + - MENU –... -
Page 26: Fast Play-Back
HEARING A DICTATION _________________________ Fast play-back • Press the » 1.5 « button during play-back. Free 0:37h – The dictation will be played back with about 1.5 times DICTOO1 O:26 the normal speed. Play -back VOL + - • To return to the normal play-back speed, press the »... -
Page 27: Deleting Dictations
DELETING DICTATIONS ___________________________ Deleting an entire dictation • Push the slide switch to » STOP«. Free 0:37h va c DICTOO1 • Select the desired dictation using the up/down button O:26 »DICT + _ «. DICT + - MENU • Press the »Menu« button. –... -
Page 28: Deleting An Info Or An Index
DELETING DICTATIONS ___________________________ • Push the slide switch to » START«. Free 0:37h va c At the start of the part to be deleted, slide the slide switch DICTOO2 O:14 ..........to »... -
Page 29: The Menu
THE MENU _____________________________________________ Overview of the f unctions in the menu Press the »MENU« button. Free 0:37h va c You can select with the up-down button » « or » « DICTOO1 O:26 following functions: DICT + - MENU – Delete Described in the “Deleting dictations”... -
Page 30: Overview Of The Menu Settings
THE MENU _____________________________________________ Overview of the menu settings • Press the »MENU« button and then use the up-down Priority button » « or » « to select the »Settings« menu item Format and confirm with »OK«. Settings You can select the following settings: –... - Page 31 THE MENU _____________________________________________ – Dictation counter Resets the dictation counter to “001”. – Version Displays the version of the device software (firmware). – Factory stting Completely resets the device (restores the factory settings). Note: All existing dictations and settings are lost. –...
-
Page 32: Functions In The Menu
FUNCTIONS IN THE MENU _____________________ Menu navigation Use the up-down button » « or » « to highlight the desired Delete menu item. Dictation status Activate the menu item with »OK«. Folder The current function/setting appears on a dark background. Use the up-down button »... -
Page 33: Dictation Status
FUNCTIONS IN THE MENU _____________________ Dictation status* The ”Created” status and the date and the time are saved in the dictation for every dictation. The first time the dictation is ended, it is assigned the status of ”Dictated”. This status and the date and the time are saved in the dictation. -
Page 34: Folder
FUNCTIONS IN THE MENU _____________________ Folder The »Folder« function enables you to store your dictations in three folders, A, B and C, allowing you to separate business and private dictations, for example. As an expansion*, three more folders (D, E and F) are possible. -
Page 35: Typist
FUNCTIONS IN THE MENU _____________________ Typist The »Typist« function is used to select the transcriber who will receive your dictation. select from “transcribers”. • Use the up or down button » « » « to select the Folder »Typist« menu item. Typist Dictation type •... -
Page 36: Dictation Type
FUNCTIONS IN THE MENU _____________________ Dictation type »Dictation type« is used to select the format to be used for the dictation: fax, letter, or report. • Use the up or down button » « » « to select the Folder »Dictation type«... -
Page 37: Group
FUNCTIONS IN THE MENU _____________________ Group The »Group« function is used to assign your dictation to a specific group or department. • Use the up or down button » « » « to select the Typist »Group« menu item. Dictation type Group •... -
Page 38: No./Ref
FUNCTIONS IN THE MENU _____________________ No./Ref. The »No./Ref.« function is used to enter up to 16 characters for the dictation; examples include file or patient numbers. • Use the up or down button » « » « to select the Dictation type »No./Ref.«... -
Page 39: Priority
FUNCTIONS IN THE MENU _____________________ Priority* The »Priority« function is used to select what priority the new dictation should have. • Using the up-down button » « or » « select the Group »Priority« menu item. No./Ref. Priority • Press the »OK« button. •... -
Page 40: Author
FUNCTIONS IN THE MENU _____________________ Author* The »Author« function is used to select which author is making the dictation. • Use the up-down button » « or » « to select the No./Ref. »Author« menu item. Priority Author • Press the »OK« button. Note: The author currently selected is highlighted. -
Page 41: Format
FUNCTIONS IN THE MENU _____________________ Format The »Format« function enables you to format the internal memory or the external memory card (SD). All data is deleted. • Use the up-down button » « or » « to select the Priority »Format«... -
Page 42: Settings In The Menu
SETTINGS IN THE MENU ________________________ Play-back* Use the »Play-back« setting to select the action of the func- tion button. You can select whether the middle function button changes the speed during play-back or sets an index. • Use the Up/Down button » « or » « to select »Settings«... -
Page 43: Voice Activation
SETTINGS IN THE MENU ________________________ Voice Activation If the »Voice activ.« function is activated, recording is inter- rupted when making pauses when speaking. Recording will be resumed when speaking again. (»Voice activ.« – voice activation) • Use the up-down button » « or » « to select the »Settings«... -
Page 44: Pc Microphone
SETTINGS IN THE MENU ________________________ PC microphone The »PC microphone« function enables you to do the spea- ker training with a voice recognition system or to create a direct dictation. You can use the dictation machine as a micro- phone by connecting the earphones socket of the dictation machine to the microphone input of the PC sound card with a standard cable with a 3.5 mm mono jack plug. -
Page 45: Power Off
SETTINGS IN THE MENU ________________________ Power off Using the »Power off« function, you can determine whether the machine switches off automatically after a few minutes, or must be switched off manually. • Use the up-down button » « or » « to select the »Settings«... -
Page 46: Audio Signals
SETTINGS IN THE MENU ________________________ Audio signals The »Audio signals« function enables you to turn the acknowledgement and signal tones on and off. • Use the Up/Down button » « or » « to select »Settings« and then press the »OK« button. PC microphone •... -
Page 47: Illumination
SETTINGS IN THE MENU ________________________ Illumination The »Illumination« function enables you to turn the display lighting on and off. • Use the up-down button » « or » « to select the »Settings« menu item and then press the »OK« button. •... -
Page 48: Foot Control
SETTINGS IN THE MENU ________________________ Foot control* The »Foot control« function allows you to select whether the foot control is used for transcription mode or hands-free dictation. • Use the Up/Down button » « or » « to select »Settings« and then press the »OK« button. Audio signals •... -
Page 49: Foot Control Assignment During Play-Back
SETTINGS IN THE MENU ________________________ Foot control assignment during play-back* The pedals on the foot control are designed for transcrip- tion operation. Left pedal – Rewind; Middle pedal – Fast forward; Right pedal – Start/stop play-back. Play-back with foot control •... -
Page 50: Time, Date
SETTINGS IN THE MENU ________________________ Time, date The time and date of starting and ending a dictation are specified for each dictation. • Use the up-down button » « or » « to select the »Settings« menu item and then press the »OK« button. •... -
Page 51: Dictation Counter
SETTINGS IN THE MENU ________________________ Dictation counter Using the »Dictation counter« function, you can reset the dictation counter. The dictation counter is able to count till 999. You should not reset the counter too often to avoid conflicts with dictations having the same name and being stored on the PC. -
Page 52: Version
SETTINGS IN THE MENU ________________________ Version Using the »Version« function, you can display the version of the machine’s software. • Use the up-down button » « or » « to select the »Settings« menu item and then press the »OK« button. •... -
Page 53: Factory Setting
SETTINGS IN THE MENU ________________________ Factory setting Using the »Factory setting« function, you can restore the factory settings of the machine. • Use the up-down button » « or » « to select the »Settings« menu item and then press the »OK« button. •... -
Page 54: Language
SETTINGS IN THE MENU ________________________ Individual preallocation for typist, dictation type, group and No./ref – Deleted; All dictations are deleted; Internal memory or card is formatted; Language selection is displayed. Note: All enabled functions are retained. Language Using the »Language« function you can select the language for all display functions. -
Page 55: Communication With The Pc
Voice Mails via your mail system. If you use the Grundig Business Systems network solution in your business organization, you are a mobile network user with Digta and the PC software with (optional) network license. -
Page 56: Connecting And Separating The Dictation Machine And Pc
COMMUNICATION WITH THE PC ___________ Connecting and separating the dictation machine and PC Connecting the dictation machine to the PC • Press the »ON/OFF« button to switch off the dictation machine. • Use the USB cable to connect the dictation machine directly to the USB interface on the PC. -
Page 57: Connecting Via The Digta-Station To The Pc
COMMUNICATION WITH THE PC ___________ Connecting via the DigtaStation to the PC Line Out i g t a 4 0 1 5 D S Mic In COM 1 • Plug the jack of the power pack lead into the socket on the DigtaStation 441. -
Page 58: Firmware Update
– The dictation machine is identified by the PC as a remov- able disk. • You can find the ».hex«-files (gh4020.hex and updatelo.hex) at www.grundig-gbs.com under Service/Download/Firm- ware/fw4020.zip as well as in the »Firmware\ Digta4020« folder on the CD provided. -
Page 59: Enabling Optional Functions
FIRMWARE UPDATE _______________________________ • Wait for the loading process to be completed and confirm the dictation machine language with »OK«. Note: Do not interrupt the loading process for any reason. This could make the dictation machine inoperative. • Then format the internal memory or the memory card in the dictation machine so that memory space is available for dictations again. -
Page 60: Digtascan 404 Barcode Reader
DIGTASCAN 404 BARCODE READER _____ Using barcodes You can scan a barcode for each new dictation. The detected codes are stored in the header of a DSS file in the “Topic” field, and thus displayed in the note which accompanies the dictation. -
Page 61: Plugging In
DIGTASCAN 404 BARCODE READER _____ Plugging in Both mechanically and electrically, the DigtaScan connection is designed in the same way as a memory card. Note: Only plug in or unplug the DigtaScan when the portable dictation machine is switched off. •... -
Page 62: Unplugging
DIGTASCAN 404 BARCODE READER _____ Unplugging • Remove the locking screw (if present). • Press the latch on the back of the DigtaScan. The Digta Scan is unlocked and you can now pull it out of the memory card slot. Note: The DigtaScan is latched securely to the housing. -
Page 63: Switching The Digtascan On And Off
DIGTASCAN 404 BARCODE READER _____ Switching the DigtaScan on and off • The DigtaScan must be inserted and latched into the portable dictation machine. Only when the DigtaScan is plugged in are the associated menu items available on the dictation machine. •... -
Page 64: Scanning A Barcode For A New Dictation
DIGTASCAN 404 BARCODE READER _____ Scanning a barcode for a new dictation The DigtaScan must be connected to the portable dictation machine, enabled and configured for the barcodes you are using. • Switch on the dictation machine. • Push the slide switch to » STOP«. -
Page 65: Displaying A Barcode For A Dictation
DIGTASCAN 404 BARCODE READER _____ Note: If the machine cannot read a code, it emits a double signal and displays the message »No barcode found«. No barcode Confirm the error message with »OK«. You can now found repeat the scan procedure by pressing »SCAN« or cancel it and continue dictating without barcodes by pressing »ESC«. -
Page 66: Scanning A Barcode For An Existing Dictation
DIGTASCAN 404 BARCODE READER _____ Scanning a barcode for an existing dictation • Switch on the dictation machine. Free 0:37h va c DICTOO5 • Push the slide switch to » STOP«. O:26 • Use the Up/Down button »DICT + _ « to select the dictation DICT + - MENU for which the barcode is to be scanned. -
Page 67: Searching For A Dictation Belonging To Barcode
DIGTASCAN 404 BARCODE READER _____ Searching for a dictation belonging to barcode • Switch on the dictation machine. • Push the slide switch to » STOP«. • Press the »MENU« button. • Use the Up/Down button » « or » « to select Delete »Barcode reader«... -
Page 68: Deleting A Barcode From A Dictation
DIGTASCAN 404 BARCODE READER _____ Deleting a barcode from a dictation • Push the slide switch to » STOP«. Delete • Use the Up/Down button »DICT + _ « to select the dictation Barcode reader Dictation status whose barcode is to be deleted. •... -
Page 69: Configuring The Digtascan Barcode Reader
If the table is not supplied with your DigtaScan or you need codes it does not contain, please visit our Internet download centre: http://www.grundig-gbs.com Our Internet site also lists our Customer Service address and hotline number. - Page 70 DIGTASCAN 404 BARCODE READER _____ Preparing settings You can change the symbology settings (see also “Default symbologies”) as follows: • Print out the required programming codes from the programming code table. – There are usually two programming codes displayed for the usable barcode symbologies;...
-
Page 71: Setting The Digtascan Barcode Reader
DIGTASCAN 404 BARCODE READER _____ Setting the DigtaScan barcode reader • The DigtaScan must be inserted and latched into the portable dictation machine (see also “Plugging in, Unplugging”). – Only when the DigtaScan is plugged in are the asso- ciated menu items available on the dictation machine. •... -
Page 72: Restoring The Default Settings
DIGTASCAN 404 BARCODE READER _____ Restoring the default settings restore DigtaScan’s default settings. If you do so, all barcode symbologies are disabled except for EAN-13. • The DigtaScan must be inserted and latched into the portable dictation machine (see also “Plugging in, Unplugging”). -
Page 73: Rfid Reader Digtarfid
RFID READER DIGTARFID 414 ______________ Using RFID codes RFID codes are located on RFID labels (TAG). You can scan a RFID code for each new dictation. The detected codes are stored in the header of a DSS file in the “Subject”... -
Page 74: Turning The Rfid Reader On And Off
RFID READER DIGTARFID 414 ______________ Turning the RFID Reader on and off • The RFID Reader must be plugged into the portable dicta- tion machine and locked. Only if the RFID Reader is plugged in will you be able to select the associated menu items available on the dictation machine. -
Page 75: Scanning A Rfid Code For A New Dictation
RFID READER DIGTARFID 414 ______________ Scanning a RFID code for a new dictation The RFID Reader is connected to the portable dictation machi- ne and activated. • Switch on the dictation machine. • Push the slide switch to » STOP«. •... -
Page 76: Additional Functions
RFID READER DIGTARFID 414 ______________ Notes: A maximum of 32 digits (two lines) of the scanned RFID code can be displayed. RFID code that you have scanned and included in dictations with »OK« are stored in the “Topic” field in the new dictation’s accompanying note.