Related Manuals for Lanier 5622 AG
Summary of Contents for Lanier 5622 AG
- Page 1 2SHUDWRU *XLGH 6\VWHP 6HWWLQJV y o u r d o c u m e n t m a n a g e m e n t p a r t n e r...
- Page 2 The model names of the machines do not appear in the following pages. Check the type of your ma- chine before reading this manual. (For details, ⇒ p.2 “Machine Types”.) • Type1: 5622 AG • Type2: 5627 AG Certain types might not be available in some countries. For details, please contact your local dealer.
- Page 3 Note to users in the United States of America Notice: This equipment has been tested and found to comply with the limits for a Class B digital device, pursu- ant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation.
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Page 4: Copyrights And Trademarks
Copyrights and Trademarks Trademarks ® Ethernet is a registered trademark of Xerox Corporation. ® PostScript and Acrobat rated. Apple Talk, Apple, Macintosh are registered trademarks of Apple Computer, In- corporated. Novell, and Netware are registered trademarks of Novell, Inc. Information about Installed Software expat Expat(Version 1.1). - Page 5 NetBSD Copyright Notice of NetBSD For all users to use this product: This product contains NetBSD operating system: For the most part, the software constituting the NetBSD operating system is not in the public domain; its authors retain their copyright. The following text shows the copyright notice used for many of the NetBSD source code.
- Page 6 Authors Name List All product names mentioned herein are trademarks of their respective owners. The following notices are required to satisfy the license terms of the software that we have mentioned in this document: • This product includes software developed by the University of California, Berkeley and its contributors.
- Page 7 JPEG LIBRARY • The software installed on this product is based in part on the work of the In- dependent JPEG Group.
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Page 8: Energy Star Program
ENERGY STAR Program The ENERGY STAR Guidelines intend to establish an international energy-saving system for developing and introducing energy-efficient office equipment to deal with environmental is- sues, such as global warming. When a product meets the ENERGY STAR Guidelines for energy efficiency, the Partner shall place the ENERGY STAR logo onto the machine model. - Page 9 • Duplex Priority The ENERGY STAR Program recommends use of the Duplex function. By conserving paper resources this function is less of a burden to the environ- ment. For applicable machines, duplex function (one-sided originals→ two- sided copies) can be selected preferentially when the operation switch or the main power switch is turned on, the{ { { { Energy Saver} } } } key is pressed, or the ma- chine resets itself automatically.
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Page 10: How To Read This Manual
How to Read this Manual Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the in- structions under this symbol. -
Page 11: Table Of Contents
TABLE OF CONTENTS Manuals for this Machine... 1 Machine Types... 2 Additional Functions Provided by Internal Options... 3 Copy Mode... 3 Facsimile Mode (Option) ... 3 Printer Mode (Option)... 3 Scanner Mode (Option)... 3 1. Basics Connecting the Machine ... 5 Requirements... - Page 12 3. Document Server Overview... 39 Process ... 40 Relationship between Document Server and Other Functions... 41 Features and Benefits ... 42 On Demand Printing... 42 File Merge Printing ... 43 Facsimile Resend... 45 Operation from a Computer ... 46 Scanning Originals... 47 Scanning in Document Server Mode ...
- Page 13 5. Appendix Other Functions... 103 Inquiry ... 103 Changing the Display Language ... 104 Displaying the Total Counter... 104 INDEX... 105...
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Page 14: Manuals For This Machine
Manuals for this Machine This is a multi-functional machine combining copier, facsimile, printer and scan- ner functions. This manual describes procedures common to these functions. Each function's reference describes the operational procedures for that func- tions. Please consult the manual that suits your needs. ❖... -
Page 15: Machine Types
Machine Types This machine comes in two models which vary in copy speed. To make sure which model you have, see the inside front cover. Copy speed Type 1 22 copies/minute " × 11"K) (A4K, 8 Type 2 27 copies/minute "... -
Page 16: Additional Functions Provided By Internal Options
Additional Functions Provided by Internal Options You can expand the capabilities of this machine to include fax functions. When you want to add a function, contact your sales or service represen- tative. Copy Mode In copy mode you can make basic copies and also copy using more so- phisticated techniques, such as reduc- tion/ enlargement or combining... -
Page 18: Basics
Connecting the Machine Make sure that the shape and the position of the connector are as shown in the illustration. Note ❒ The Ethernet Board (for Ethernet interface) and the IEEE1394 Board (for IEEE1394 interface) cannot be installed in the machine at the same time. The illustration below shows all interface connectors for explanatory purposes only. -
Page 19: Requirements
Basics Requirements Requirements Before using this machine, make sure that all the environmental and electrical requirements have been met. Connect the machine to the host computer using the parallel port, Network Interface Board, or both. Make sure that all the cables, connectors, and electrical outlets necessary to at- tach the machine to the host computer or network are present. -
Page 20: Connecting The Network Cable To The Network
Note ❒ Consult your network administrator before connecting the machine to a net- work. ❒ Make sure to use a properly shielded and grounded cable (UTP, STP, Catego- ry/Type5) for the connection to the host computer (and/or HUB) in order to meet FCC and EMC Directive 89/336/EEC emission guidelines. - Page 21 Basics Indicators on Network Interface Board Indicator (green) Turns green while the machine is con- nected to the network correctly. ZFFH020E Indicator (yellow) Turns yellow while 100 BASE-TX is oper- ating. Turns off while 10 BASE-T is operating.
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Page 22: Turning On The Power
Turning On the Power To turn the machine on, press the op- eration switch. Note ❒ This machine automatically enters Energy Saver mode or turns itself off if you do not use the machine for a while. ⇒ p.77 “Timer Set- ting”. -
Page 23: Turning On The Power
Basics Turning On the Power A A A A Press the operation switch to make the On indicator go on. The display panel will come on. Note ❒ If the power is not turned on when the operation switch is pressed, check if the main pow- er switch is on. - Page 24 Turning Off the Main Power Preparation Usually keep the main power switch turned on. Before you turn it off, be sure to read the "Important" information below and take the following pro- cedural steps: A A A A Make sure that the On indicator is off.
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Page 25: Configuring The Network
Basics Configuring the Network Configuring the Network Preparation To connect the machine to a network, you must first install the optional Net- work Interface Board Type 1027 and at least 64MB of memory in the machine. Network Interface Board Type 1027 comes packaged with Printer Controller Type 1027 and Printer/Scanner Controller Type 1027. -
Page 26: Configuring The Network With The Operation Panel
Configuring the Network with the Operation Panel This section describes the basic procedures. Please make the settings appropriate for the network you are using. Important ❒ These settings should be made by your systems administrator or after con- sulting with your systems administrator. The following table shows the operation panel settings and their default set- tings. - Page 27 Basics Network Settings The following describes the settings required to use the machine in a network. For more information about the settings, see p.68 “Settings You Can Change with the User Tools”. A A A A Press { { { { User Tools/Counter} } } } . The “User Tools Main Menu”...
- Page 28 E E E E Click [Effective Protocol]. Note ❒ Consult the network administrator for help with these settings. ❒ You must configure IP Address for using TCP/IP protocol. You don't have to configure it if Networkboot is DHCP. ❒ Press [Invalid] for protocols that you don't use. ❒...
- Page 29 Basics C C C C Use the number keys to enter the IP address. Note ❒ Press the [← ← ← ← ] and [→ → → → ] keys to move to the next entry field. ❒ If you enter the wrong IP address, press [Clear] and re-enter the IP ad- dress.
- Page 30 C C C C Press [DHCP], and then press [OK]. When using NetWare To use the machine on NetWare, be sure to select the type of [NW frame]. You can select the following frame types: • Auto select (Default) • Ethernet II •...
- Page 31 Basics G G G G Press [List/Test Print] to print out the settings. Note ❒ Skip this step and go to step printer and scanner functions. A A A A Press [Printer Features]. B B B B Press [List/Test Print]. C C C C Press [Config.
- Page 32 A A A A Press { { { { User Tools/Counter} } } } . The [User Tools Main Menu] appears. B B B B Click [System Settings]. C C C C Click [File Transfer]. Assigning a Delivery Server IP Address Note ❒...
- Page 33 Basics B B B B Use the number keys to enter the delivery server IP address. Note ❒ Press the [← ← ← ← ] or [→ → → → ] key to move to the adjacent entry field. ❒ To correct the delivery server IP address entered, press [Clear], and then enter the correct delivery server IP address.
- Page 34 B B B B Use the number keys to enter the recall interval time. Note ❒ To correct the recall interval time entered, press [Clear], and then enter the correct recall interval time. C C C C Click [OK]. Setting the Number of Recalls A A A A Click [Number of Recalls].
- Page 35 Basics E E E E Press { { { { User Tools/Counter} } } } . The new settings become effective and the display returns to the main func- tion menu. Note ❒ You can also click the [Exit] key on the [User Tools Main Menu] to return to the main function menu.
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Page 36: Combined Function Operations
2. Combined Function Control Panel Indicators Show errors and machine status. { { { { User Tool/Counter} } } } key • User Tools Press to change the default settings and conditions to meet your require- ments.⇒ p.68 “Settings You Can Change with the User Tools”... -
Page 37: Number Keys
Combined Function Operations { { { { Sample Copy} } } } key Press to make a single set of copies or prints to check for poor copying or print- ing before making multiple sets of copies or prints. { { { { Start} } } } key Press to start copying, scanning, or print- ing documents stored on the Document Server. -
Page 38: Changing Modes
Changing Modes You can use this machine not only as a copier, but optionally as a fax, printer and scanner machine as well. Press the { { { { Copy} } } } , { { { { Document Server} } } } , { { { { Facsimile} } } } , or { { { { Printer} } } } , { { { { Scanner} } } } key to use each function. -
Page 39: Copy Mode
Combined Function Operations Copy Mode You can make basic copies, and en- large/reduce, combine, or use vari- ous other copy functions to make copies. You can also add options to further increase the number of func- tions. For more details, refer to "Op- tions"... - Page 40 D D D D Press the { { { { Interrupt} } } } key again. The machine resumes the printing job of the received fax document. Resuming the interrupted copying job A A A A Reset the previous original. B B B B Press the { { { { Start} } } } key.
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Page 41: Document Server Mode
Combined Function Operations Document Server Mode You can store files in the Document Server. Limitation ❒ The Document Server function re- quires the optional Hard Disk Unit. Note ❒ If you want to re-send fax docu- ments, go back to the Facsimile display. -
Page 42: Interrupt The Operating Function And Start Storing
Storing Documents while Copying You can copy while storing files. A A A A Place originals. B B B B Press the { { { { Copy} } } } key. The Copier display appears on the panel display. C C C C Press [Store File], and then press [OK]. -
Page 43: Facsimile Mode
Combined Function Operations Facsimile Mode Changing to Facsimile Mode You can always use the machine as a facsimile when you are not copying. A A A A Press the { { { { Facsimile} } } } key. The facsimile display appears on the panel display. -
Page 44: Sending A Fax
Sending a Fax Sending a fax while printing a received Scanning originals for memory transmission The machine can scan your originals for memory transmission even while printing a received fax. A A A A Complete the usual operations for sending a fax, then press the { { { { Start} } } } key. -
Page 45: Printer Mode
Combined Function Operations Printer Mode Changing to Printer Mode To print from an application being run on a personal computer, you need not switch to printer mode on this machine. You must switch to printer mode, however, to perform the following operations: •... -
Page 46: Scanner Mode
Scanner Mode Changing to Scanner Mode This scanner unit has two scanner functions: “Network TWAIN Scan- ner” and “Network Delivery Scan- ner”. Reference To configure the function priority, see the “Scanner Reference”. Limitation ❒ In the following cases, the machine cannot be used as a scanner. -
Page 47: Interrupting Scanning
Combined Function Operations Interrupting scanning If you want to scan while copying or faxing, follow the procedure below. Scanning while copying Usually, you cannot use this machine as a scanner until it finishes copying. Preparation Select Function Reset Timer to set “Instant”. -
Page 48: Multi-Access
Multi-Access You can carry out another job using a different function while the current job is being performed. This allows you to handle your jobs efficiently regardless of how the machine is being used. For example: • While making copies, you can scan documents to store in the Document Serv- •... - Page 49 Combined Function Operations - Sample operations This chart is based on the following conditions: • When “Print priority” is set to “Interrupt” (⇒ “Print Priority” on p.69 “Print Priority”) • For details on operations under other conditions, contact your service repre- sentative.
- Page 50 Mode after you select Copy Mode before you select ❍ ❍ ❍ ❍ ❍ ❍ ❍ ❍ ❍ ❍ ❍ → → → ❍ ❍ ❍ ❍ ❍ ❍ ❍ Data Reception ❍ ❍ ❍ ❍ ❍ ❍ ❍ ❍ ❍ ❍ ❍ ❍ → → ❍ ❍ ❍ ❍ ❍ ❍ ❍ Sort Print ❍...
- Page 51 Combined Function Operations Limitation ❒ Stapling cannot be used at the same time for multiple functions. Note ❒ A machine with the Finisher 500 installed cannot accept other jobs while printing with the stapling operation. ❒ A machine with the Finisher 1000 installed, that is printing with the stapling operation on paper larger than A4, (for which Internal Shift Tray is specified as the output tray) only after the current print job finishes.
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Page 52: Document Server
3. Document Server Overview The Document Server enables you to save documents in the machine memory and then edit and print them as you want. You can save the following: • Data from documents scanned using the document feeder • Data from documents scanned using the exposure glass •... -
Page 53: Process
Document Server Process A A A A Prepare the documents you want to save. B B B B Save the documents. • The documents are saved in the machine memory. C C C C Print the documents, send faxes, and transfer the documents and the data to a PC. -
Page 54: Relationship Between Document Server And Other Functions
Relationship between Document Server and Other Functions The following table lists the relationship between the Document Server and oth- er machine functions. How to issue Function name storage instructions Copy/ Copy Document Server Personal Printer computer Facsimile Facsimile Scanner Scanner Relationship between Document Server and Other Functions Printing Displaying a list... -
Page 55: Features And Benefits
Document Server Features and Benefits On Demand Printing Use to print any saved document as required. ❖ ❖ ❖ ❖ Your current situation might be… • When you need to print multiple sets of documents 2-sided and stapled to- gether, you normally print the originals, make duplex copies and then sta- ple them together manually. -
Page 56: File Merge Printing
Note ❒ Stapling and punching require the installation of the optional finisher. ❒ You can use a password to prevent others from printing saved documents. File Merge Printing You can combine multiple scanned documents to print them in one set. ❖... - Page 57 Document Server ❖ ❖ ❖ ❖ With the Document Server Set the print order to print documents together. Merge and print fax documents, document data sent, and originals that have been scanned. Merge documents created with different applications or created on different computers.
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Page 58: Facsimile Resend
Facsimile Resend You can print or resend a sent document received by fax. This is useful when you want to send a large document that needs to be sent several times, since you do not have to scan the document each time. ❖... -
Page 59: Operation From A Computer
Document Server Operation from a Computer If you install Desk Top Binder V2 Professional or Desk Top Binder V2 Lite on your computer you can check the contents of the stored documents, print copies for confirmation and perform other operations. You can also delete data stored in the Document Server. -
Page 60: Scanning Originals
Scanning Originals You can scan the originals you want to save in the Document Server using the control panel of the machine. The originals can be either on the expo- sure glass or in the document feeder. The saved documents will automati- cally be named in the order of scan- ning as “COPY0001”, “COPY0002”…. - Page 61 Document Server To change the file name A A A A Press the [File Name] key. The "Change File Name" dis- play appears. B B B B Press the [Delete All] key to de- lete the old file name. Note ❒...
- Page 62 C C C C To enter an unregistered user name, press the [Unregistered Name] key. The screen used to enter the user name appears. D D D D Enter the new user name. Reference For more information about how to enter characters, see p.100 “Entering Text”.
- Page 63 Document Server ❒ To resume the paused scanning job, press the [Resume] key in the confirmation dialog box. To de- lete the saved images and cancel the job, press the [Cancel] key. ❒ When a password is stored, appears on the left side of the file name.
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Page 64: Printing Saved Documents
Printing Saved Documents You can print any of the documents saved in the Document Server. Follow these steps to select a docu- ment and print it out. A A A A Press the { { { { Document Server} } } } key. The “Select Files to Print”... - Page 65 Document Server Note ❒ Up to 30 documents can be se- lected for printing. ❒ To change the print order, press the highlighted lines to cancel their selection, and then select them again in the order you want to print. ❒...
- Page 66 E E E E Enter the required number of prints using the number keys. Note ❒ Up to 99 can be entered. ❒ To change the value entered, press the { { { { Clear/Stop} } } } key and enter the new value.
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Page 67: Sample Copy
Document Server Sample Copy If you print multiple sets using the Sort function, you can check if the print order or the print settings are correct by printing out only the first set using the { { { { Sample Copy} } } } key. Limitation ❒... -
Page 68: Print First Page
Print First Page You can print the first page of the doc- ument selected in the “Select Files to Print” display to check the contents. If more than one document is select- ed, the first page of each document is printed. -
Page 69: Deleting Saved Documents
Document Server Deleting Saved Documents All unnecessary documents should be deleted. This section describes how to delete saved documents. Important ❒ You can save up to 3,000 docu- ments in the Document Server. No more documents can be saved when there are 3,000 documents in the Document Server. - Page 70 ❒ If you select a document which requires a password, the “Input the Password” window ap- pears. Enter your password us- ing the number keys, and press the [OK] key. To delete the value entered, press the [Clear] or { { { { Clear/Stop} } } } key. To cancel a se- lected document, press the [Can- cel] key.
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Page 71: Searching Saved Documents
Document Server Searching Saved Documents You can use either the [Search by File Name] or [Search by User Name] key to search for documents stored on the Document Server. You can also list the stored documents in the order you prefer. If you install Desk Top Binder V2 Professional or Desk Top Binder V2 Lite on your computer, you can search and rearrange the docu-... - Page 72 E E E E Press the [OK] key. Only the files beginning with the name entered appear in the “Select Files to Print” display. Note ❒ To display all the files saved in the Document Server, press the [All the files] key. Searching Saved Documents...
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Page 73: To Check The Details Of Stored Documents
Document Server To Check the Details of Stored Documents A A A A Select the document for which you want detailed information. • If no password is set for the doc- ument, the line for the selected document is highlighted. •... -
Page 74: User Tools (System Settings)
4. User Tools (System Settings) Accessing the User Tools (System Settings) This section is for the key operators in charge of this machine. You can change or set the machine's default settings. Preparation After using the User Tools, be sure to exit from the User Tools. -
Page 75: Exiting From The User Tools
User Tools (System Settings) Exiting from the User Tools A A A A After changing the User Tools set- tings, press the [Exit] key on the User Tools Main Menu. Changing the User Tools is fin- ished, and the machine is ready for copying. -
Page 76: User Tools Menu (System Settings)
User Tools Menu (System Settings) User Tools Menu (System Settings) ❖ ❖ ❖ ❖ “General Features ”⇒ ⇒ ⇒ ⇒ p.68,“General Features ”⇒ ⇒ ⇒ ⇒ p.71... - Page 77 User Tools (System Settings) ❖ ❖ ❖ ❖ “Paper Size Settings ”⇒ ⇒ ⇒ ⇒ p.72,“Paper Size Settings ”⇒ ⇒ ⇒ ⇒ p.74,“Paper Size ”⇒ ⇒ ⇒ ⇒ p.75 Settings...
- Page 78 User Tools Menu (System Settings) ❖ ❖ ❖ ❖ “Timer Setting”⇒ ⇒ ⇒ ⇒ p.77 ❖ ❖ ❖ ❖ “Interface Settings/Network ”⇒ ⇒ ⇒ ⇒ p.79 —...
- Page 79 User Tools (System Settings) ❖ ❖ ❖ ❖ “Interface Settings/Parallel Interface”⇒ ⇒ ⇒ ⇒ p.81 ❖ ❖ ❖ ❖ “File Transfer”⇒ ⇒ ⇒ ⇒ p.82...
- Page 80 User Tools Menu (System Settings) ❖ ❖ ❖ ❖ “Key Operator Tools ”⇒ ⇒ ⇒ ⇒ p.84,“Key Operator Tools ”⇒ ⇒ ⇒ ⇒ p.99...
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Page 81: Settings You Can Change With The User Tools
User Tools (System Settings) Settings You Can Change with the User Tools Reference For how to access the User Tools, seep.61 “Accessing the User Tools (System Settings)”. General Features ❖ ❖ ❖ ❖ Panel Tone The beeper (key tone) sounds when a key is pressed. Note ❒... - Page 82 ❖ ❖ ❖ ❖ Print Priority Set print priority for each mode. • "Display mode" Print priority is given to the mode displayed on the display. • "Copier" Print priority is given to the copy function. • "Document Server" Print priority is given to the Document server. •...
- Page 83 User Tools (System Settings) ❖ ❖ ❖ ❖ Output: Copier You can specify a tray to which documents are delivered. Internal Tray 1 Finisher Shift Tray Finisher Proof Tray Finisher Shift Tray • Internal Tray 1 • Internal Tray 2 •...
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Page 84: General Features
General Features ❖ ❖ ❖ ❖ Output: Printer You can specify a tray to which documents are delivered. • Internal Tray 1 • Internal Tray 2 • Finisher Proof Tray • Finisher Shift Tray Note ❒ The output trays set on the Printer Driver have priority over the output tray specified above. -
Page 85: Paper Size Settings 1 / 3
User Tools (System Settings) ❖ ❖ ❖ ❖ When Finisher 500 is the finisher shift tray: • When the output tray specified for the interrupting job is the finisher tray, the interrupting job will be delivered to Internal Tray 1. •... - Page 86 ❖ ❖ ❖ ❖ The paper sizes you can set for tray 2 are as follows: • A3L,B4L,A4K,A4L,B5K,B5L,A5L,A5K,B6L,A6L,C5L,C6L, DL EnvL • 11"×17"L,8 "×14"L,8 "×10 "K,8"×13"L,8 "L, custom size (100-297 mm (3.9"-11.58") wide x 148-432 mm (5.77"- 16.8") long) Reference Copy Reference "Changing the Paper Size". Important ❒...
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Page 87: Paper Size Settings
User Tools (System Settings) B B B B Press the [Vertical] or [Horizontal] key to specify the vertical or horizontal size, respectively. Then enter the size with the number keys, and then click the [#] key. Note ❒ To correct the entered value, click the [Clear] key, and then enter the correct value. -
Page 88: Paper Size Settings 3 / 3
❖ ❖ ❖ ❖ The paper types you can set for tray 2 are as follows: • Plain paper, Recycled paper, Special paper, Color paper, Letterhead, OHP, Label paper, Thick Paper, Thin paper Note ❒ Default: • Paper Type: No display •... - Page 89 User Tools (System Settings) ❖ ❖ ❖ ❖ Cover Sheet Tray (for Copy/Document Server function only) Allows you to specify and display the paper tray to set cover sheets. After se- lecting the paper tray, you can also specify the display timing and copy meth- od for two-sided copying.
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Page 90: Timer Setting
Timer Setting When entering Set Time mode, if a key operator code has been set, you must en- ter the code (up to 8 digits). ⇒ p.86 “User Code” ❖ ❖ ❖ ❖ Auto Off Timer The machine turns off automatically to conserve energy after a specified amount of time has past after a job. - Page 91 User Tools (System Settings) ❖ ❖ ❖ ❖ Copier/Document Server Auto Reset Timer Specifies the time to elapse before the copier and Document Server functions are reset. Note ❒ If No is selected, the machine will not automatically switch to the user code entry screen, and you will not be able to limit who uses the machine.
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Page 92: Interface Settings/Network
Interface Settings/Network ❖ ❖ ❖ ❖ IP Address Before using this machine with the network environment, you must config- ure the IP address. Note ❒ Default: 011.022.033.044 ❒ Do not use an IP address that has been used for another machine. To get the addresses, contact your network administrator. - Page 93 User Tools (System Settings) Address for access mask 000.000.000.000 255.000.000.000 255.255.000.000 255.255.255.000 255.255.255.255 ❖ ❖ ❖ ❖ Network Boot Select how to set an IP address from a client. Note ❒ Default: NONE ❒ For details about settings, consult your network administrator. ❖...
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Page 94: Interface Settings/Parallel Interface
Interface Settings/Parallel Interface ❖ ❖ ❖ ❖ Parallel Timing Specifies the timing setting for the parallel interface. Under normal circum- stances, you will not need to change this setting. Note ❒ Default: ACK outside ❖ ❖ ❖ ❖ Parallel Communication Speed Specifies the communication speed for the parallel interface. -
Page 95: File Transfer
User Tools (System Settings) File Transfer Make these settings as required when using ScanRouter V2 Lite/Professional. Note ❒ The file transfer function requires the optional Hard Disk Unit. ❒ The optional ScanRouter V2 Professional is required for distributing received fax documents. ❖... - Page 96 • Delivery Failure File (Dlvry Failure File) If a received fax document cannot be sent to ScanRouter V2 Professional, the document is stored in the machine's memory. To print this stored data, select “Print File”; to delete the data, select “Delete File”. Note ❒...
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Page 97: Key Operator Tools
User Tools (System Settings) Key Operator Tools If an access code has been set, you cannot use the Key Operator Tools unless you enter the access code (max. 8 digits). ⇒ p.84 “Key Operator Code” Reference For details about user codes, ⇒ p.86 “User Code” ❖... - Page 98 • If you selected “All Initial Settings” An access code will be required to access all the items in the System Set- tings, Copier/Document Server Features, Facsimile Features, Printer Features, and Scanner Features. ❒ If you select “All Initial Settings”, you will need to enter the access code to access the Key Operator Code screen.
- Page 99 User Tools (System Settings) ❖ ❖ ❖ ❖ Display/Clear/Print Counter per User Code Allows you to view and print the various counters accessed with user codes and to set the values to 0. Important ❒ If you use “Delete All” for the user codes, the user code names (Fax func- tion), counter values, and communication settings will also be deleted.
- Page 100 ❖ ❖ ❖ ❖ Facsimile Limits the users who can use the Fax function and manages the use of each user code. Note ❒ Specify "ON" for "Facsimile" in the User Code Management settings (⇒ p.84). ❖ ❖ ❖ ❖ Printer Limits the users who can use the Printer function and manages the use of each user code.
- Page 101 User Tools (System Settings) F F F F Press the key for the classification you want to use from “Title Select”. Note ❒ The keys you can select are as follows. • [Freq.]… Added to the page that is displayed first. •...
- Page 102 I I I I Press [Enter Name], and then enter the name for the user code. Note ❒ For details on how to enter the name for the user code, see p.100 “Entering Text”. ❒ This can be used to attach the user name to documents in the Document Server.
- Page 103 User Tools (System Settings) D D D D Press the [Program/Change/Delete User Code] key. E E E E Select the user code you want to change. F F F F Enter the new information for the item that you want to change. Note ❒...
- Page 104 H H H H Press the [Exit] key. The display returns to the initial settings screen. Clearing the User Code Important ❒ This operation also deletes a user code registered for multiple functions. Cur- rent be specific using the deleted user code will be disabled. To clear a user code A A A A Press the { { { { User Tools/ Counter} } } } key.
- Page 105 User Tools (System Settings) G G G G Press the [OK] key. H H H H Press [Yes] in the confirmation screen. Note ❒ If you don't want to quit deleting, press [No]. I I I I Press the [Exit] key. The display returns to the initial settings screen.
- Page 106 D D D D Press the [Program/Change/Delete User Code] key. E E E E Press the [Delete] key. F F F F Press the [Delete All] key. G G G G Press [Yes] in the confirmation screen. Note ❒ If you don't want to quit deleting, press [No]. H H H H Press the [Exit] key.
- Page 107 User Tools (System Settings) To display the counter for each user code Using “Print Counter”, you can check the user code for each print job for the Copy/Document Server function, Printer function, and Facsimile function. Using “Transmission Counter” you can check the number of pages sent by fax and the charge for each fax sent.
- Page 108 E E E E Select a User Code from the left side of the display. Note ❒ Press [All on The Page] if you want to select all user codes on the page. F F F F Press [Print All Codes] of Per User Code. Note ❒...
- Page 109 User Tools (System Settings) Printing the Number of Prints (Counter) for All User Codes A A A A Press the { { { { User Tools/Counter} } } } key. B B B B Press the [System Settings] key. C C C C Press the [Key Operator Tools] key.
- Page 110 Clearing the Counter Clearing the Number of Prints (Counter) for Each User Code A A A A Press the [User Tools/Counter] key. B B B B Press the [System Settings] key. C C C C Press the [Key Operator Tools] key. D D D D Press the [Display/Clear/Print Counter per User Code] key.
- Page 111 User Tools (System Settings) H H H H Press [OK]. The user code counter will be clear. Note ❒ If you want to cancel the operation, press [Cancel]. Clearing the Number of Prints (Counter) for All User Codes A A A A Press the { { { { User Tools/Counter} } } } key.
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Page 112: Key Operator Tools 2 / 2
G G G G Press [OK]. All user code counters will be clear. Note ❒ If you want to cancel the operation, press [Cancel]. Key Operator Tools ❖ ❖ ❖ ❖ Auto Delete File You can select whether the files on the Document Server will be deleted after a specified amount of time or not. -
Page 113: Entering Text
User Tools (System Settings) Entering Text This section describes how to enter characters. When you enter a character, it is shown at the position of the cursor. If there is a character at the cursor position, the entered character is shown before the character. Available Characters •... -
Page 114: How To Enter Text
How to Enter Text Entering letters A A A A Press the [Shift] to switch between uppercase and lowercase. B B B B Press the letter you want to enter. Deleting characters A A A A Press [Backspace] or [Delete All] to delete characters. Entering Text... - Page 115 User Tools (System Settings)
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Page 116: Appendix
Other Functions Inquiry The inquiry functions lets to confirm the telephone numbers where to con- tact to have the machine repaired or to order toner. Be sure to contact your service engineer before entering the following: ❖ ❖ ❖ ❖ Consumables •... -
Page 117: Changing The Display Language
Appendix Changing the Display Language You can change the language used on the display. The default setting is En- glish. A A A A Press the { { { { User Tools/Counter} } } } key. The User Tools Main Menu ap- pears. -
Page 118: Index
INDEX 10BASE-T/100BASE-TX , 5 Changing the Display Language , 104 Clear Modes key , 23 Clear/Stop key , 24 Combined Function Operations , 23 Configuring the Network , 12 Control Panel , 23 Copy Mode , 1 , 26 Displaying the Total Counter , 104 Display panel , 23 Document Server , 39 Deleting , 56...