Oki CX3641MFP Quick Start Manual page 14

G. Legal Stamping
A Bates number is known in the legal industry as a unique number assigned to each page of litigation documentation. For
example, "Clarke vs. Williams Exhibit A Page 1 of 30" to identify exhibits in a trial. Before the trial, each party may use
Bates stamping to identify all the pages in their inventory of documentation for a case, e.g. "120001, 120002, 12003, etc."
Bates numbering has uses outside litigation as well whenever document images need to be numbered.
To enable this feature:
1. Click the Legal Stamping button.
2. Click the Global or Local Bates Stamping button.
Global means that everyone uses the same counter. For example, the first user scans 85 pages and each
page is stamped 1 through 85. The next user logs in and scans 35 pages; those pages are numbered 86
through 120.
Local means that each person has their own counter. So using the above example, when the second user
logs in and scans 35 pages, they are numbered 1 through 35.
3. Select the details of your stamp:
Stamp Prefix The text to appear at the beginning of the stamp. This can be your department name, for
example.
Number of Digits This provides preceding zeros to your stamp number. For example, if you had 5 as the
number of digits, your first page would have the number 00001.
Font Name The font type to use for this stamp.
Font Size The size of the stamp font.
Location Where on the page you would like the stamp to appear.
Note: Client/Matter Stamping is very similar to Bates Stamping, except there is no number involved. Instead of a Stamp
Prefix, there is a Stamp
(Bates Stamping)
Text.