Konica Minolta BIZHUB 500 User Manual
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Konica Minolta BIZHUB 500 User Manual

Konica Minolta BIZHUB 500 User Manual

Box operations
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Summary of Contents for Konica Minolta BIZHUB 500

  • Page 3: Table Of Contents

    Deleting a Document ..............2-5 Changing Settings................2-5 Printing a Document ..............2-5 Transmitting a Document............... 2-6 Faxing a Document ................ 2-6 Specifying Settings for Using the Box Functions ......2-7 Registering and Specifying Settings for Boxes......2-7 bizhub 500/420 (Phase 2) Contents-1...
  • Page 4 To specify the Finishing settings ..........4-17 Specify Paper Fold Settings ............4-19 To specify a Paper Fold setting ............ 4-20 Adding a Binding Margin .............. 4-21 To specify the Page Margin settings ..........4-22 Contents-2 bizhub 500/420 (Phase 2)
  • Page 5 Overlapping Overlay Forms and Document Pages ("Overlay" Function) ..............4-69 To specify the "Overlay" Function ..........4-69 Printing Distribution Numbers ("Set Numbering" Function)..4-71 To specify the "Set Numbering" function ........4-71 Printing Page Numbers ("Page #" Function)........ 4-73 bizhub 500/420 (Phase 2) Contents-3...
  • Page 6 To delete the selected destination..........5-32 Routing a Document from the System User Box Editing Document Data..............6-3 Routing ....................6-4 Routing Types................. 6-4 Transmission Methods..............6-4 Available Settings ................6-5 To route data .................. 6-6 Contents-4 bizhub 500/420 (Phase 2)
  • Page 7 To check the hard disk capacity ..........7-17 To overwrite temporary data............7-18 To overwrite all data..............7-21 To specify the hard disk locking password ......... 7-24 To format the hard disk..............7-26 To specify hard disk encryption........... 7-28 bizhub 500/420 (Phase 2) Contents-5...
  • Page 8 To open a box................8-28 Changing the Box Settings ............8-29 Deleting a Box................8-31 Creating Boxes (Administrator Mode) ........... 8-32 To create a box ................8-32 Specifying Box Administrator Settings (Administrator Mode) ..............8-33 Contents-6 bizhub 500/420 (Phase 2)
  • Page 9 Appendix Error Message List ................9-3 Entering text..................9-4 To type text ..................9-6 List of Available Characters ............9-6 Glossary..................... 9-7 Index ....................9-11 bizhub 500/420 (Phase 2) Contents-7...

  • Page 10: Bizhub 500/420 (Phase 2)

    Contents-8 bizhub 500/420 (Phase 2)

  • Page 11: Introduction

    Introduction...
  • Page 13 Thank you for choosing a Konica Minolta digital electrophotographic copier. This user manual contains details on the operations required to use the Box functions of bizhub 500/420 and the precautions on their use. Carefully read this manual before using these functions.

  • Page 14: Trademarks And Registered Trademarks

    Introduction Trademarks and Registered Trademarks KONICA MINOLTA, KONICA MINOLTA Logo, and The essentials of imaging are registered trademarks or trademarks of KONICA MINOLTA HOLDINGS, INC. PageScope and bizhub are registered trademarks or trademarks of KONICA MINOLTA BUSINESS TECHNOLOGIES, INC. Netscape Communications, the Netscape Communications logo, Netscape Navigator, Netscape Communicator, and Netscape are trademarks of Netscape Communications Corporation.
  • Page 15 This can be in the form of a textual message at program startup or in documentation (online or textual) provided with the package. bizhub 500/420 (Phase 2)

  • Page 16: Bizhub 500/420 (Phase 2)

    [including the GNU Public Licence.] All other product names mentioned are trademarks or registered trademarks of their respective companies bizhub 500/420 (Phase 2)

  • Page 17: About This Manual

    Introduction About This Manual This user manual covers the bizhub 500/420 box functions. The Box functions can only be used if the optional hard disk drive is installed. This section introduces the structure of the manual and notations used for product names, etc.

  • Page 18: Notation

    Microsoft Windows Me Windows Me Microsoft Windows NT 4.0 Windows NT 4.0 Microsoft Windows 2000 Windows 2000 Microsoft Windows XP Windows XP When the operating systems above are written Windows 98/Me together Windows NT 4.0/2000/XP Windows 98/Me/NT 4.0/2000/XP bizhub 500/420 (Phase 2)

  • Page 19: Explanation Of Manual Conventions

    Text formatted in this style provides additional assistance. % Text formatted in this style describes the action that will ensure the desired results are achieved. bizhub 500/420 (Phase 2)

  • Page 20: Tips

    Text highlighted in this manner contains references for more detailed information. Special text markings [Stop] key The names of keys on the control panel are written as shown above. MACHINE SETTING Display texts are written as shown above. 1-10 bizhub 500/420 (Phase 2)

  • Page 21: User Manuals

    This manual contains details on operating procedures using the optional Image Controller (IC-204). - Refer to the user manual (PDF data) provided in the User Software CD-ROM attached to IC-204 for the procedures to use the printer functions. bizhub 500/420 (Phase 2) 1-11...
  • Page 22 Introduction 1-12 bizhub 500/420 (Phase 2)

  • Page 23: Overview Of The Box Functions

    Overview of the Box Functions...

  • Page 25: Box Functions

    The saved data can be printed, sent by e-mail, forwarded to an FTP site, or sent to a computer. If the Box functions are used, documents can easily be scanned repeatedly and the data can be saved on separate computers. bizhub 500/420 (Phase 2)

  • Page 26: Types Of Boxes

    The saved document can be sent again to either the same or a dif- ferent recipient. For details, refer to the User manual [Facsimile Operations]. bizhub 500/420 (Phase 2)

  • Page 27: Available Box Functions

    10 documents can be selected and printed together. This is called "combined printing". For details on printing, refer to "Printing Document Data" on page 4-12. For details on combined printing, refer to "Combined Printing" on page 4-54. bizhub 500/420 (Phase 2)

  • Page 28: Transmitting A Document

    FTP site or a shared folder on a computer. For details, refer to the User manual [Network Scanner Operations]. Faxing a Document Document data saved in Fax mode can be sent as a fax. For details, refer to the User manual [Facsimile Operations]. bizhub 500/420 (Phase 2)

  • Page 29: Specifying Settings For Using The Box Functions

    PageScope Web Connection from a Web browser on a computer on the network. Detail For registering and specifying settings for recipients, refer to the following sections. "Registering Boxes" on page 7-5 "Opening a Box (User Mode)" on page 8-18 bizhub 500/420 (Phase 2)
  • Page 30 Overview of the Box Functions bizhub 500/420 (Phase 2)

  • Page 31: Saving Documents

    Saving Documents...

  • Page 33: Information On Saving Documents

    Contact the administrator for details on the account or user name for using the machine. With user authentication Type in the user name and password, and then press the [Access] key. bizhub 500/420 (Phase 2)
  • Page 34 If "Prohibit Functions when Auth. Error" in Administrator mode is set to "Mode 2" and a user enters an incorrect password the specified number of times, that user is locked out and can no longer use the machine. Contact the administrator to cancel operation restrictions. bizhub 500/420 (Phase 2)

  • Page 35: Registering Boxes

    There are public user boxes, which can be used by more than one person, and personal user boxes, which can be used only by a single person. For details on registering boxes, refer to "Registering Boxes" on page 7-5 and "Opening a Box (User Mode)" on page 8-18. bizhub 500/420 (Phase 2)

  • Page 36: Naming Documents

    FTP. .TIF/.PDF This is the extension for the specified data format. These characters do not appear in the Document Name screen; however, they are added automatically as part of the name when the file is routed. bizhub 500/420 (Phase 2)

  • Page 37: Saving Copies In Boxes

    Punch Staple Combine Origi- Combine Originals nals Original Type Original Type Application Sheet/Cover/Chapter Insert Page Margin Edit Margin Cover Mode (Depends on the setting when saved) Insert Sheet (Depends on the setting when saved) Chapters Stamp/Overlay bizhub 500/420 (Phase 2)
  • Page 38 OHP Interleave settings specified cannot be combined and printed. The Cover Mode and Insert Sheet settings cannot be specified when printing documents where the Paper setting was automatically specified when it was saved in a box. bizhub 500/420 (Phase 2)

  • Page 39: Saving Copy Documents

    The button for the selected box appears selected. Is a password required when saving data? % It is not necessary to enter the password when saving data, even if a password has been specified for the box. bizhub 500/420 (Phase 2)
  • Page 40 To change the name, touch [Delete] until the characters are deleted, and then type in the new name. – To erase all of the text, press the [C] (clear) key. After typing in the name, touch [OK]. 3-10 bizhub 500/420 (Phase 2)
  • Page 41 For details on the copy settings, refer to the User manual [Copy Operations]. For details on printing the document saved in a box, refer to "Printing a Document from a Public User Box/Personal User Box" on page 4-3. bizhub 500/420 (Phase 2) 3-11...

  • Page 42: Saving Scans In Boxes

    "Address Type Symbol Display" parameter. For details, refer to User manual [Copy Operations]. Note E-mail destinations are indicated by "E", FTP destinations are indicated by "F", and SMB destinations are indicated by "S". 3-12 bizhub 500/420 (Phase 2)

  • Page 43: To Save Data To A Box Destination

    Administrator Setting screen) is set to "Restrict", [LDAP Search] does not appear on the Address Book tab. Specify the necessary scan settings. Load the document into the ADF or place it on the original glass. bizhub 500/420 (Phase 2) 3-13...
  • Page 44 Saving Documents Press the [Start] key in the control panel. The document is scanned and the document data is saved. Detail For details on the scan settings, refer to the User manual [Network Scanner Operations]. 3-14 bizhub 500/420 (Phase 2)

  • Page 45: To Save Data To The Specified Box

    % If the "Manual Destination Input" parameter on the Security Details screen (displayed by touching [Security Setting] on the Administrator Setting screen) is set to "Restrict", the Direct Input tab does not appear. Touch [Save in User Box]. A screen for selecting a box appears. bizhub 500/420 (Phase 2) 3-15...
  • Page 46 To change the name, touch [Delete] until the characters are deleted, and then type in the new name. – To erase all of the text, press the [C] (clear) key. After typing in the name, touch [OK]. 3-16 bizhub 500/420 (Phase 2)
  • Page 47 Load the document into the ADF or place it on the original glass. Press the [Start] key in the control panel. Detail For details on the scan settings, refer to the User manual [Network Scanner Operations]. bizhub 500/420 (Phase 2) 3-17...

  • Page 48: Checking The Job History

    Touch [RX/User Box]. The Current Jobs list appears. Displaying the Job History List Touch [Job List] on the control panel. Touch [RX/User Box]. Touch [Job History]. Touch [Box Jobs]. The Job History list is displayed. 3-18 bizhub 500/420 (Phase 2)

  • Page 49: Displayed Information

    Time Stored Displays the time when the job was registered. # of Pgs. Displays the number of pages of the original. Result (only on the Job History Displays the execution result of the job. list) bizhub 500/420 (Phase 2) 3-19...
  • Page 50 Saving Documents 3-20 bizhub 500/420 (Phase 2)

  • Page 51: Printing A Document From A Public User Box/Personal User Box

    Printing a Document from a Public User Box/Personal User Box...

  • Page 53: Displaying The Box Mode Screen

    From the Public User Box tab or the Personal User Box tab, touch the button for the desired box. Why does [Personal User Box] not appear? % The Personal User Box tab displays only boxes registered to the user that is logged on with user authentication. bizhub 500/420 (Phase 2)
  • Page 54 If "Prohibit Functions when Auth. Error" in Administrator mode is set to "Mode 2" and a box user enters an incorrect password the specified number of times, that box is locked out and can no longer use the machine. Contact the administrator to cancel operation restrictions. bizhub 500/420 (Phase 2)

  • Page 55: Searching For A Box Name

    Searching for a Box Name The desired box can be searched for by its name. From the screen containing a list of the boxes, touch [Search by Name]. The boxes matching the box search text appear. bizhub 500/420 (Phase 2)

  • Page 56: Deleting Document Data

    Data that has already been printed or is no longer needed can be deleted. Select the document to be deleted. Touch [Delete]. Check the document information that appeared, and then touch [Yes] to delete the document. bizhub 500/420 (Phase 2)

  • Page 57: Changing The Document Name

    The document name is the name of the file sent by e-mail or to an FTP or SMB server. Specify a document name according to the routing conditions of the destination server. The document name can also be changed when the document is sent. bizhub 500/420 (Phase 2)

  • Page 58: Moving Document Data

    A document cannot be moved if multiple documents are selected. To move a document Document data currently saved in a box can be moved to a different public user box/personal user box. Select the document to be moved. Touch [Move/Copy]. Under "Action", touch [Move]. bizhub 500/420 (Phase 2)
  • Page 59 Check the settings, and then touch [OK]. The data is moved. Note The date and time that the document is moved is recorded under "Time Stored". bizhub 500/420 (Phase 2)

  • Page 60: Copying Document Data

    A document cannot be copied if multiple documents are selected. To copy a document Document data currently saved in a box can be copied to a different public user box/personal user box. Select the document to be copied. Touch [Move/Copy]. Under "Action", touch [Copy]. 4-10 bizhub 500/420 (Phase 2)
  • Page 61 Check the settings, and then touch [OK]. The data is copied into the selected box. Note The date and time that the document is copied is recorded under "Time Stored". bizhub 500/420 (Phase 2) 4-11...

  • Page 62: Printing Document Data

    4-33, p. 4-36, printing, page serial number, overlay, stamp, and p. 4-40, p. 4-45, watermark. p. 4-48 Edit Margin The position and width of the margins can be p. 4-50 specified for the front and back sides. 4-12 bizhub 500/420 (Phase 2)

  • Page 63: To Print A Document

    To specify a setting, such as the number of copies, touch [Change Setting] under "Print". Press the [Start] key in the control panel. Detail For details on changing the settings, refer to the descriptions starting with "To change the number of copies" on page 4-57. bizhub 500/420 (Phase 2) 4-13...
  • Page 64 The number of copies can be set between 1 and 999. Using the keypad, type in the desired number of copies. – To reset the number of copies to "1", press the [C] (clear) key. 4-14 bizhub 500/420 (Phase 2)

  • Page 65: To Specify Single-Sided/Double-Sided Printing

    Printing a Document from a Public User Box/Personal User Box To specify single-sided/double-sided printing Specify whether a single-sided or double-sided copy of the document is to be printed. Touch [1-Sided] or [2-Sided]. bizhub 500/420 (Phase 2) 4-15...

  • Page 66: Specifying Finishing Settings ("Finishing" Function)

    Staples copies in the corner or at two locations. The sta- pling position can also be selected. Punch Punches 2 or 3 holes in copies. The position of the punched holes can also be selected. 4-16 bizhub 500/420 (Phase 2)

  • Page 67: To Specify The Finishing Settings

    Printing a Document from a Public User Box/Personal User Box To specify the Finishing settings Touch [Finishing]. Touch [Sort] or [Group]. To separate the copies, touch [Offset]. Select the desired Staple and Punch settings. bizhub 500/420 (Phase 2) 4-17...
  • Page 68 Printing a Document from a Public User Box/Personal User Box To specify the positions of the staples and punched holes, touch [Position Setting]. Touch the button for the desired position. Touch [OK], and then touch [OK] in the next screen that appears. 4-18 bizhub 500/420 (Phase 2)

  • Page 69: Specify Paper Fold Settings

    Fold settings available with each option, refer to the User manual [Copy Operations]. Setting Description Fold The paper is folded in half. Fold & Staple The paper is stapled at two places along the center, then folded in half. bizhub 500/420 (Phase 2) 4-19...

  • Page 70: To Specify A Paper Fold Setting

    Printing a Document from a Public User Box/Personal User Box To specify a Paper Fold setting Touch [Folding]. Select the desired Paper Fold setting. Touch [OK]. 4-20 bizhub 500/420 (Phase 2)

  • Page 71: Adding A Binding Margin

    11 45/64 in (297 mm) or less. If the document length is more than 11 45/64 in (297 mm), a binding margin along the short side of the paper is selected. bizhub 500/420 (Phase 2) 4-21...

  • Page 72: To Specify The Page Margin Settings

    The width of the binding margin can be set in 1/16 in (0.1 mm) increments. – To set the binding margin to 0 in (0 mm), touch [None]. Only the binding position can be specified. Touch [OK]. 4-22 bizhub 500/420 (Phase 2)

  • Page 73: Printing Chapter Title Pages On The Front Side Of The Paper ("Chapters" Function)

    "Chapter Paper" button. "None" under "Chapter Paper" The specified page is printed onto the front side of the pa- per in the paper drawer for all other pages. bizhub 500/420 (Phase 2) 4-23...

  • Page 74: To Specify The Chapters Settings

    Specify the pages that are the first page of the chapters (pages that are printed on the front side of the paper). Touch [P---], and then use the keypad to type in a page number. 4-24 bizhub 500/420 (Phase 2)
  • Page 75 Select whether or not chapter title pages will be inserted. – If "Copy Insert" was selected, continue with step 5. – If "None" was selected, continue with step 8. Touch [Chapter Paper]. Select the paper drawer. bizhub 500/420 (Phase 2) 4-25...
  • Page 76 Repeat step 3 until all of the desired pages are specified, and then touch [Select]. A list of specified page numbers appears. Check the specified page numbers. To change a page number, touch [Edit], and then change the page number. Touch [OK]. 4-26 bizhub 500/420 (Phase 2)

  • Page 77: Adding Cover Pages ("Cover Mode" Function)

    "Back (Blank)" under "Back Cover" A blank page is added as the last page of the document. Note If the paper settings were automatically selected when the document was saved, the Cover Mode settings cannot be changed. bizhub 500/420 (Phase 2) 4-27...

  • Page 78: To Specify The Cover Mode Settings

    To specify the Cover Mode settings Touch [Cover Mode]. Select the desired cover page format. Specify the paper drawers loaded with the paper for the front cover page and back cover page. Touch [Front Cover Paper] or [Back Cover Paper]. 4-28 bizhub 500/420 (Phase 2)
  • Page 79 Printing a Document from a Public User Box/Personal User Box Select the paper drawer. Touch [OK], and then touch [OK] in the next screen that appears. bizhub 500/420 (Phase 2) 4-29...

  • Page 80: Adding Insertions At The Specified Locations ("Insert Sheet" Function)

    "Blank" under "Insert Type" A blank page is inserted in front of the specified page. Note If the paper settings were automatically selected when the document was saved, the Insert Sheet settings cannot be changed. 4-30 bizhub 500/420 (Phase 2)

  • Page 81: To Specify The Insert Sheet Settings

    Specify the locations where the insertion is to be added. Touch [P---], and then use the keypad to type in a page number. Specify the paper drawer loaded with the paper for the insertions. Touch [Insert Paper]. bizhub 500/420 (Phase 2) 4-31...
  • Page 82 Repeat step 2 until all of the desired pages are specified, and then touch [Select]. A list of specified page numbers appears. Check the specified page numbers. To change a page number, touch [Edit], and then change the page number. Touch [OK]. 4-32 bizhub 500/420 (Phase 2)

  • Page 83: Printing The Date/Time ("Date/Time" Function)

    Specify the time format. Print Position Specify the printing position for the date/time. The printing position can be finely adjusted. Pages Specify the pages to be printed on. To specify the Date/Time settings Touch [Stamp/Overlay]. Touch [Date/Time]. bizhub 500/420 (Phase 2) 4-33...
  • Page 84 To specify the printing position, touch [Print Position]. – The Print Position screen appears. Touch the button for the desired position, and then touch [OK]. To adjust the printing position, touch [Change Adjustment], and then specify fine adjustments for the position. 4-34 bizhub 500/420 (Phase 2)
  • Page 85 If "Cover Only" is selected, the date/time is printed on only the cover page. – If "All Pages" is selected, the date/time is printed on all pages. Touch [OK], and then touch [OK] in the next screen that appears. bizhub 500/420 (Phase 2) 4-35...

  • Page 86: Printing Page Numbers ("Page #" Function)

    Except for Front Cover The page number is printed on all pages except for the front cover page. Do Not Print Page # The page number is not printed on the front and back cover pages. 4-36 bizhub 500/420 (Phase 2)

  • Page 87: To Specify The Page # Settings

    Printing a Document from a Public User Box/Personal User Box To specify the Page # settings Touch [Stamp/Overlay]. Touch [Page #]. bizhub 500/420 (Phase 2) 4-37...
  • Page 88 Type". Under "Page No. Type", select the desired page number format. To specify the printing position, touch [Print Position]. The Print Position screen appears. Touch the button for the desired position, and then touch [OK]. 4-38 bizhub 500/420 (Phase 2)
  • Page 89 To specify whether or not page numbers are printed on inserted pages, touch [Insert Sheet Setting]. Select the desired method for printing on inserted pages. Touch [OK], and then touch [OK] in the next two screens that appear. bizhub 500/420 (Phase 2) 4-39...

  • Page 90: Printing Distribution Numbers ("Set Numbering" Function)

    The following settings can be selected as the pages to be printed on. Setting Description Cover Only The distribution number is printed only on the cover page. All Pages The distribution number is printed on all pages. 4-40 bizhub 500/420 (Phase 2)

  • Page 91: To Specify The "Set Numbering" Function

    Printing a Document from a Public User Box/Personal User Box To specify the "Set Numbering" function Touch [Stamp/Overlay]. Touch [Set Numbering]. Under "Start Number", use the keypad to specify the starting number. bizhub 500/420 (Phase 2) 4-41...
  • Page 92 Under "Pages", select the pages that the distribution numbers are to be printed on. Touch [Change Size] to specify the text size for "20pt" or "36pt". Touch [OK], and then touch [OK] in the next two screens that appear. 4-42 bizhub 500/420 (Phase 2)

  • Page 93: Overlapping Overlay Forms And Document Pages ("Overlay" Function)

    A previously registered overlay form is recalled and used. Detail For details on specifying overlay settings and registering overlay forms while copying, refer to the User manual [Copy Operations]. To specify the "Overlay" Function Touch [Stamp/Overlay]. bizhub 500/420 (Phase 2) 4-43...
  • Page 94 If overlay settings have not been specified or registered overlay has been specified when saving the copy document in the user box, [Image Overlay] does not appear. Touch [OK], and then touch [OK] in the next screen that appears. 4-44 bizhub 500/420 (Phase 2)

  • Page 95: Printing Preset Stamps ("Built-In Stamp" Function)

    Select one of the 12 stamps. Print Position Specify the desired printing position. Pages Specify the pages to be printed on. Change Size Change the stamp size. To specify Built-in Stamp settings Touch [Stamp/Overlay]. Touch [Built-in Stamp]. bizhub 500/420 (Phase 2) 4-45...
  • Page 96 The Stamp Size can be specified for "Small Size" or "Large Size" by touching [Change Size]. To specify the printing position, touch [Print Position]. – The Print Position screen appears. Touch the button for the desired position, and then touch [OK]. 4-46 bizhub 500/420 (Phase 2)
  • Page 97 To adjust the printing position, touch [Change Adjustment], and then specify fine adjustments for the position. Specify the pages to be printed on. Touch [OK], and then touch [OK] in the next two screens that appear. bizhub 500/420 (Phase 2) 4-47...

  • Page 98: Printing Preset Text At The Center Of The Page ("Watermark" Function)

    Text such as "URGENT" or "CONFIDENTIAL" can be printed at the center of all pages. Settings can be specified for the following. Parameter Description Watermark Select one of the 12 text patterns. To specify Watermark settings Touch [Stamp/Overlay]. Touch [Watermark]. 4-48 bizhub 500/420 (Phase 2)
  • Page 99 Printing a Document from a Public User Box/Personal User Box Select the text. Touch [OK], and then touch [OK] in the next screen that appear. bizhub 500/420 (Phase 2) 4-49...

  • Page 100: To Edit The Page Margin Settings ("Edit Margin" Function)

    Touch [Edit Margin]. Adjust the left and right margins. Touch [+] or [-] below "Left & Right Shift" or "Top & Bottom Shift" to adjust the width and position of the margins. 4-50 bizhub 500/420 (Phase 2)
  • Page 101 Printing a Document from a Public User Box/Personal User Box For double-sided printing, touch [Edit 2nd Side] to adjust the margin on the back side of the paper. Touch [OK], and then touch [OK] in the next two screens that appear. bizhub 500/420 (Phase 2) 4-51...

  • Page 102: Printing A Proof Copy

    To print a proof copy Select the document to be proofed. Touch [Proof Print]. Check the document information that appeared. Press the [Start] key in the control panel. 4-52 bizhub 500/420 (Phase 2)
  • Page 103 Printing a Document from a Public User Box/Personal User Box Note Only the first page is printed. bizhub 500/420 (Phase 2) 4-53...

  • Page 104: Combined Printing

    The position and width of the margins can be p. 4-78 specified for the front and back sides. Detail Documents saved in a box and having, Cover Mode, Image Repeat, or OHP Interleave settings specified cannot be combined and printed. 4-54 bizhub 500/420 (Phase 2)

  • Page 105: To Print A Document

    To print a document Touch [Combine]. The list of documents appears. Select the document to be printed. The selected document is highlighted, and its bind number appears on the right side. Touch [Combine] in the lower-right corner. bizhub 500/420 (Phase 2) 4-55...

  • Page 106: To Change The Number Of Copies

    To specify a setting, such as the number of copies of each document, touch [Print]. Press the [Start] key in the control panel. Detail For details on changing the settings, refer to descriptions starting with "To change the number of copies" on page 4-57. 4-56 bizhub 500/420 (Phase 2)
  • Page 107 The number of copies can be set between 1 and 999. Using the keypad, type in the desired number of copies. – To reset the number of copies to "1", press the [C] (clear) key. bizhub 500/420 (Phase 2) 4-57...

  • Page 108: To Specify Single-Sided/Double-Sided Printing

    Printing a Document from a Public User Box/Personal User Box To specify single-sided/double-sided printing Specify whether a single-sided or double-sided copy of the document is to be printed. Touch [1-Sided] or [2-Sided]. 4-58 bizhub 500/420 (Phase 2)

  • Page 109: Specifying Finishing Settings ("Finishing" Function)

    Punch Punches 2 or 3 holes in copies. The position of the punched holes can also be selected. To specify the Finishing settings Touch [Finishing]. To separate the copies, touch [Offset]. bizhub 500/420 (Phase 2) 4-59...
  • Page 110 Select the desired Staple and Punch settings. To specify the positions of the staples and punched holes, touch [Position Setting]. Touch the button for the desired position. Touch [OK], and then touch [OK] in the next screen that appears. 4-60 bizhub 500/420 (Phase 2)

  • Page 111: Specify Paper Fold Settings

    Fold settings available with each option, refer to the User manual [Copy Operations]. Setting Description Fold The paper is folded in half. Fold & Staple The paper is stapled at two places along the center, then folded in half. bizhub 500/420 (Phase 2) 4-61...

  • Page 112: To Specify A Paper Fold Setting

    Printing a Document from a Public User Box/Personal User Box To specify a Paper Fold setting Touch [Folding]. Select the desired Paper Fold setting. Touch [OK]. 4-62 bizhub 500/420 (Phase 2)

  • Page 113: Adding A Binding Margin

    11 45/64 in (297 mm) or less. If the document length is more than 11 45/64 in (297 mm), a binding margin along the short side of the paper is selected. bizhub 500/420 (Phase 2) 4-63...

  • Page 114: To Specify The Page Margin Settings

    The width of the binding margin can be set in 1/16 in (0.1 mm) increments. – To set the binding margin to 0 in (0 mm), touch [None]. Only the binding position can be specified. Touch [OK]. 4-64 bizhub 500/420 (Phase 2)

  • Page 115: Printing The Date/Time ("Date/Time" Function)

    Specify the printing position for the date/time. The printing position can be finely adjusted. Pages Specify the pages to be printed on. To specify the Date/Time settings Touch [Date/Time]. Specify the desired settings under "Date Type" and "Time Type". bizhub 500/420 (Phase 2) 4-65...
  • Page 116 If "Cover Only" is selected, the date/time is printed on only the cover page. – If "All Pages" is selected, the date/time is printed on all pages. Touch [OK], and then touch [OK] in the next screen that appears. 4-66 bizhub 500/420 (Phase 2)

  • Page 117: Printing Preset Stamps ("Built-In Stamp" Function)

    Specify the pages to be printed on. Change Size Change the stamp size. To specify Built-in Stamp settings Touch [Built-in Stamp]. Select the stamp. – The Stamp Size can be specified for "Small Size" or "Large Size" by touching [Change Size]. bizhub 500/420 (Phase 2) 4-67...
  • Page 118 To adjust the printing position, touch [Change Adjustment], and then specify fine adjustments for the position. Specify the pages to be printed on. Touch [OK], and then touch [OK] in the next two screens that appear. 4-68 bizhub 500/420 (Phase 2)

  • Page 119: Overlapping Overlay Forms And Document Pages ("Overlay" Function)

    A previously registered overlay form is recalled and used. Detail For details on registering overlay forms, refer to the User manual [Copy Operations]. To specify the "Overlay" Function Touch [Overlay]. Select the desired overlay setting. bizhub 500/420 (Phase 2) 4-69...
  • Page 120 Printing a Document from a Public User Box/Personal User Box Touch [OK], and then touch [OK] in the next screen that appears. 4-70 bizhub 500/420 (Phase 2)

  • Page 121: Printing Distribution Numbers ("Set Numbering" Function)

    The following settings can be selected as the pages to be printed on. Setting Description Cover Only The distribution number is printed only on the cover page. All Pages The distribution number is printed on all pages. To specify the "Set Numbering" function Touch [Set Numbering]. bizhub 500/420 (Phase 2) 4-71...
  • Page 122 Under "Pages", select the pages that the distribution numbers are to be printed on. Touch [Change Size] to specify the text size for "20pt" or "36pt". Touch [OK], and then touch [OK] in the next two screens that appear. 4-72 bizhub 500/420 (Phase 2)

  • Page 123: Printing Page Numbers ("Page #" Function)

    Except for Front Cover The page number is printed on all pages except for the front cover page. Do Not Print Page # The page number is not printed on the front and back cover pages. bizhub 500/420 (Phase 2) 4-73...

  • Page 124: To Specify The Page # Settings

    To specify the starting chapter number, touch [Chapter], and then use the keypad to type in the chapter number. Specify the starting chapter number when "1-1, 1-2..." is selected under "Page No. Type". Under "Page No. Type", select the desired page number format. 4-74 bizhub 500/420 (Phase 2)
  • Page 125 [OK]. To adjust the printing position, touch [Change Adjustment], and then specify fine adjustments for the position. To specify whether or not page numbers are printed on inserted pages, touch [Insert Sheet Setting]. bizhub 500/420 (Phase 2) 4-75...
  • Page 126 Printing a Document from a Public User Box/Personal User Box Select the desired method for printing on inserted pages. Touch [OK], and then touch [OK] in the next two screens that appear. 4-76 bizhub 500/420 (Phase 2)

  • Page 127: Printing Preset Text At The Center Of The Page ("Watermark" Function)

    Settings can be specified for the following. Parameter Description Watermark Select one of the 12 text patterns. To specify Watermark settings Touch [Watermark]. Select the text. Touch [OK], and then touch [OK] in the next screen that appear. bizhub 500/420 (Phase 2) 4-77...

  • Page 128: Editing The Page Margin Settings ("Edit Margin" Function)

    Touch [Edit Margin]. Adjust the left and right margins. Touch [+] or [-] below "Left & Right Shift" or "Top & Bottom Shift" to adjust the width and position of the margins. 4-78 bizhub 500/420 (Phase 2)
  • Page 129 Printing a Document from a Public User Box/Personal User Box For double-sided printing, touch [Edit 2nd Side] to adjust the margin on the back side of the paper. Touch [OK], and then touch [OK] in the next two screens that appear. bizhub 500/420 (Phase 2) 4-79...
  • Page 130 Printing a Document from a Public User Box/Personal User Box 4-80 bizhub 500/420 (Phase 2)

  • Page 131: Routing A Document From A Public User Box/Personal User Box

    Routing a Document from a Public User Box/Personal User Box...

  • Page 133: Editing Document Data

    For details on moving document data, refer to "Moving Docu- ment Data" on page 4-8. For details on copying document data, refer to "Copying Doc- ument Data" on page 4-10. bizhub 500/420 (Phase 2)

  • Page 134: Routing

    Document data is sent as an e-mail attachment. File (FTP) Direct Input Document data is uploaded to the specified FTP server. File (SMB) Direct Input Document data is sent to a shared folder on the specified computer. bizhub 500/420 (Phase 2)

  • Page 135: Transmission Methods

    Select the desired method for specifying the destination. Document Info. Shows various information, such as the name, date and time that the transmission document was registered. File Type Select the format for the file that is to be transmitted. bizhub 500/420 (Phase 2)

  • Page 136: To Route Data

    If there are limitations on the document name due to the destination server conditions, it may not be possible to send the transmission. Contact your network administrator for information when specifying the document name during a transmission. bizhub 500/420 (Phase 2)

  • Page 137: Specifying Destinations

    Routing a Document from a Public User Box/Personal User Box Specifying Destinations To specify a program as the destination Select the document, and touch [Route]. The Route screen appears. Touch [Select from Program]. bizhub 500/420 (Phase 2)
  • Page 138 Routing a Document from a Public User Box/Personal User Box Touch the button for the program where the data is to be sent. The button for the selected program appears selected. Touch [OK]. bizhub 500/420 (Phase 2)

  • Page 139: To Select A Destination From A Group

    Routing a Document from a Public User Box/Personal User Box To select a destination from a group Select the document, and touch [Route] The Route screen appears. Touch [Select from Group]. bizhub 500/420 (Phase 2)
  • Page 140 The list of the addresses registered in the group appears. Select the destinations. – To send the data to all addresses in the group, touch [Select All]. Touch [OK], and then touch [OK] in the next screen that appears. 5-10 bizhub 500/420 (Phase 2)

  • Page 141: To Select A Destination From The Address Book

    Routing a Document from a Public User Box/Personal User Box To select a destination from the address book Select the document, and touch [Route]. The Route screen appears. Touch [Select from Address Book]. bizhub 500/420 (Phase 2) 5-11...

  • Page 142: Searching For A Destination

    The button for the selected destination appears selected. Touch [OK]. Note If the "Manual Destination Input" parameter on the Security Details screen (displayed by touching [Security Setting] on the Administrator Setting screen) is set to "Restrict", [LDAP Search] does not appear. 5-12 bizhub 500/420 (Phase 2)
  • Page 143 Search the addresses registered in the LDAP server for the address that corresponds to the conditions. To perform a Basic Search, type in the search text. To search with multiple conditions, perform an Advanced Search. For a Basic Search For an Advanced Search bizhub 500/420 (Phase 2) 5-13...
  • Page 144 Reminder For details on an LDAP search and specifying settings for the LDAP server, refer to the User manual [Network Scanner Operations]. An LDAP search is possible only if "Select from Address Book" was selected. 5-14 bizhub 500/420 (Phase 2)

  • Page 145: To Directly Specify The E-Mail Destination

    Routing a Document from a Public User Box/Personal User Box To directly specify the e-mail destination Select the document, and touch [Route]. The Route screen appears. Touch [E-Mail Direct Input]. A screen appears, allowing an address to be entered. bizhub 500/420 (Phase 2) 5-15...
  • Page 146 To specify an additional address, touch [Next Dest.]. Touch [OK]. Note Frequently entered user names and domain names can be registered to be recalled and used again. First, prefixes and suffixes must be registered in Administrator mode. 5-16 bizhub 500/420 (Phase 2)

  • Page 147: Directly Specifying An Ftp Destination

    Setting Description Port Number The Port Number can be checked and changed. PASV mode Select whether or not the PASV (passive) mode is used. Proxy Select whether or not a proxy server is used. bizhub 500/420 (Phase 2) 5-17...
  • Page 148 Routing a Document from a Public User Box/Personal User Box Select the document, and touch [Route]. The Route screen appears. Touch [File (FTP) Direct Input]. The Scan to FTP screen appears. 5-18 bizhub 500/420 (Phase 2)
  • Page 149 Routing a Document from a Public User Box/Personal User Box Type in the information for the FTP server. To specify an additional FTP server, touch [Next Dest.], and then enter the information. Touch [OK]. bizhub 500/420 (Phase 2) 5-19...

  • Page 150: Directly Specifying An Smb Destination

    Type in the user name for logging on. Password Type in the password. Detail Touching [Reference], and checking the computers connected to the network, the destination folder can be specified. Select the document, and touch [Route]. The Route screen appears. 5-20 bizhub 500/420 (Phase 2)
  • Page 151 Routing a Document from a Public User Box/Personal User Box Touch [File (SMB) Direct Input]. The Scan to SMB screen appears. Type in the destination information. To specify an additional SMB server, touch [Next Dest.], and then enter the information. Touch [OK]. bizhub 500/420 (Phase 2) 5-21...

  • Page 152: Checking Settings Before Routing

    Shows the number of the registered job. User Name Shows the name of the user that saved the data. Document Name Shows the name of the document. Select the document, and touch [Route]. The Route screen appears. 5-22 bizhub 500/420 (Phase 2)
  • Page 153 Routing a Document from a Public User Box/Personal User Box Touch [Document Info.]. The Document Info. screen appears. Touch [ ] or [ ] to display the next screen of document information. Touch [OK]. bizhub 500/420 (Phase 2) 5-23...

  • Page 154: Specifying The File Format

    32 characters or less. For confirmation, type in the password twice. Permissions Enter the password necessary to change document permis- sions. Type in a password of 32 characters or less. For confir- mation, type in the password twice. 5-24 bizhub 500/420 (Phase 2)
  • Page 155 Routing a Document from a Public User Box/Personal User Box Select the document, and touch [Route]. The Route screen appears. Touch [File Type]. Select the format of the file to be sent and select the scan setting. bizhub 500/420 (Phase 2) 5-25...
  • Page 156 Routing a Document from a Public User Box/Personal User Box If "PDF" was selected, the encryption settings can be specified. If necessary, touch [Encrypt]. Specify the encryption settings. Touch [OK]. 5-26 bizhub 500/420 (Phase 2)

  • Page 157: Checking The Destination

    Detailed information, such as the destination address, can be checked. In addition, the destinations can be corrected or an e-mail address can be specified for receiving notifications when transmissions are completed. Delete Deletes the selected destination. bizhub 500/420 (Phase 2) 5-27...

  • Page 158: To Specify The E-Mail Message Settings

    To change the file name, touch [File Name], type in the name of the file, and then touch [OK]. To change the subject of the e-mail message, touch [Subject], and then select the desired subject from the list of programmed titles. 5-28 bizhub 500/420 (Phase 2)
  • Page 159 Setting] is specified as restricted, direct input cannot be performed. To change the body text of the e-mail message, touch [Text], and then select the desired body text from the list of programmed text. Touch [Close]. bizhub 500/420 (Phase 2) 5-29...

  • Page 160: To Check Detailed Information

    Routing a Document from a Public User Box/Personal User Box To check detailed information Select the destination to be checked, and then touch [Detail]. Check the details for the destination. To change the destination, touch [Edit], and then specify the destination information. 5-30 bizhub 500/420 (Phase 2)
  • Page 161 For an FTP or SMB transmission, notification that the data was sent can be delivered a specified address. Specify the destination for this notification. Touch [Set. Dest.], and then specify the address of the destination. Check the specified information, and then touch [Close]. bizhub 500/420 (Phase 2) 5-31...

  • Page 162: To Delete The Selected Destination

    Routing a Document from a Public User Box/Personal User Box To delete the selected destination Select the destination to be deleted, and then touch [Delete]. A confirmation message appears. Check the details of the message, and then touch [Yes]. 5-32 bizhub 500/420 (Phase 2)

  • Page 163: Routing A Document From The System User Box

    Routing a Document from the System User...

  • Page 165: Editing Document Data

    The name of the saved document can be changed. For details, refer to "Changing the Document Name" on page 4-7. Detail For details on creating annotation user boxes and saving documents in them, refer to the User manual [Network Scanner Operations]. bizhub 500/420 (Phase 2)

  • Page 166: Routing

    6-16 and SMB transmissions are entered di- FTP transmission: rectly from the control panel. This is p. 6-18 used when routing data to a destina- SMB transmission: tion that is not already registered. p. 6-21 bizhub 500/420 (Phase 2)

  • Page 167: Available Settings

    Transmission method Select the desired method for specifying the destination. Document Info. Shows various information, such as the name, date and time that the transmission document was registered. Edit Stamp Elements Specify the text to be printed. bizhub 500/420 (Phase 2)

  • Page 168: To Route Data

    Routing a Document from the System User Box To route data On the System User Box tab, touch [Annotation User Box]. Select the annotation user box. bizhub 500/420 (Phase 2)
  • Page 169 If there are limitations on the document name due to the destination server conditions, it may not be possible to send the transmission. Contact your network administrator for information when specifying the document name during a transmission. bizhub 500/420 (Phase 2)

  • Page 170: Specifying Destinations

    Specifying Destinations To specify a program as the destination Select the document, and touch [Route]. – To select all documents, touch [Select All]. To deselect all documents, touch [Reset]. The Route screen appears. Touch [Select from Program]. bizhub 500/420 (Phase 2)
  • Page 171 Routing a Document from the System User Box Touch the button for the program where the data is to be sent. The button for the selected program appears selected. Touch [OK]. bizhub 500/420 (Phase 2)

  • Page 172: To Select A Destination From A Group

    To select a destination from a group Select the document, and touch [Route]. – To select all documents, touch [Select All]. To deselect all documents, touch [Reset]. The Route screen appears. Touch [Select from Group]. 6-10 bizhub 500/420 (Phase 2)
  • Page 173 The list of the addresses registered in the group appears. Select the destinations. – To send the data to all addresses in the group, touch [Select All]. Touch [OK], and then touch [OK] in the next screen that appears. bizhub 500/420 (Phase 2) 6-11...

  • Page 174: To Select A Destination From The Address Book

    To select a destination from the address book Select the document, and touch [Route]. – To select all documents, touch [Select All]. To deselect all documents, touch [Reset]. The Route screen appears. Touch [Select from Address Book]. 6-12 bizhub 500/420 (Phase 2)

  • Page 175: Searching For A Destination

    If the "Manual Destination Input" parameter on the Security Details screen (displayed by touching [Security Setting] on the Administrator Setting screen) is set to "Restrict", [LDAP Search] does not appear. An LDAP search is possible only if "Select from Address Book" was selected. bizhub 500/420 (Phase 2) 6-13...
  • Page 176 Search the addresses registered in the LDAP server for the address that corresponds to the conditions. To perform a Basic Search, type in the search text. To search with multiple conditions, perform an Advanced Search. For a Basic Search For an Advanced Search 6-14 bizhub 500/420 (Phase 2)
  • Page 177 Routing a Document from the System User Box Reminder For details on an LDAP search and specifying settings for the LDAP server, refer to the User manual [Network Scanner Operations]. bizhub 500/420 (Phase 2) 6-15...

  • Page 178: To Directly Specify The E-Mail Destination

    Select the document, and touch [Route]. – To select all documents, touch [Select All]. To deselect all documents, touch [Reset]. The Route screen appears. Touch [E-Mail Direct Input]. A screen appears, allowing an address to be entered. 6-16 bizhub 500/420 (Phase 2)
  • Page 179 To specify an additional address, touch [Next Dest.]. Touch [OK]. Note Frequently entered user names and domain names can be registered to be recalled and used again. First, prefixes and suffixes must be registered in Administrator mode. bizhub 500/420 (Phase 2) 6-17...

  • Page 180: Directly Specifying An Ftp Destination

    Setting Description Port Number The Port Number can be checked and changed. PASV mode Select whether or not the PASV (passive) mode is used. Proxy Select whether or not a proxy server is used. 6-18 bizhub 500/420 (Phase 2)
  • Page 181 Note To select all documents, touch [Select All]. To deselect all documents, touch [Reset]. Select the document, and touch [Route]. The Route screen appears. Touch [File (FTP) Direct Input]. The Scan to FTP screen appears. bizhub 500/420 (Phase 2) 6-19...
  • Page 182 Routing a Document from the System User Box Type in the information for the FTP server. To specify an additional FTP server, touch [Next Dest.], and then enter the information. Touch [OK]. 6-20 bizhub 500/420 (Phase 2)

  • Page 183: Directly Specifying An Smb Destination

    Touching [Reference], and checking the computers connected to the network, the destination folder can be specified. Note To select all documents, touch [Select All]. To deselect all documents, touch [Reset]. Select the document, and touch [Route]. The Route screen appears. bizhub 500/420 (Phase 2) 6-21...
  • Page 184 Routing a Document from the System User Box Touch [File (SMB) Direct Input]. The Scan to SMB screen appears. Type in the destination information. To specify an additional SMB server, touch [Next Dest.], and then enter the information. Touch [OK]. 6-22 bizhub 500/420 (Phase 2)

  • Page 185: Checking Settings Before Routing

    Document Name Shows the name of the document. Note To select all documents, touch [Select All]. To deselect all documents, touch [Reset]. To check information Select the document, and touch [Route]. The Route screen appears. bizhub 500/420 (Phase 2) 6-23...
  • Page 186 Routing a Document from the System User Box Touch [Document Info.]. The Document Info. screen appears. Touch [ ] or [ ] to display the next screen of document information. Touch [OK]. 6-24 bizhub 500/420 (Phase 2)

  • Page 187: Changing The Text

    Select the output format (number of digits) for the numbers that are printed. Print Position Select the printing position. To change the Stamp Elements Select the document, and then touch [Route]. The Route screen appears. bizhub 500/420 (Phase 2) 6-25...
  • Page 188 The Edit Stamp Elements screen appears. Touch the button for the setting to be changed, and then change the setting. – Touch [Secondary Field], type in the text to be added, and then touch [OK]. 6-26 bizhub 500/420 (Phase 2)
  • Page 189 Routing a Document from the System User Box – Touch [Date/Time], select the format for the date and time to be printed, and then touch [OK]. – Touch [Density], touch the button for the desired text density, and then touch [OK]. bizhub 500/420 (Phase 2) 6-27...
  • Page 190 Touch [Number Type], select the format for the numbering, and then touch [OK]. – Touch [Print Position], select the printing position, and then touch [OK]. Note To select all documents, touch [Select All]. To deselect all documents, touch [Reset]. 6-28 bizhub 500/420 (Phase 2)

  • Page 191: Control Panel Settings

    Control Panel Settings...

  • Page 193: Specifying Settings From The Control Panel

    Users registered by the administrator when user authentication settings have been applied Box administrator Users that can access User mode as a box administrator when user au- thentication settings have been applied Administrator Administrator managing the machine bizhub 500/420 (Phase 2)

  • Page 194: Additional Information

    Registered user Box adminis- trator Administrator *1 Only boxes created by the registered user *2 Box administrators and administrators can perform operations without entering the password, even if a password has been set for the box. bizhub 500/420 (Phase 2)

  • Page 195: Registering Boxes

    "Access" key. If authentication settings have not been applied, personal user boxes cannot be created. For details on registering a confidential RX user box, relay user box and bulletin board user box, refer to the User manual [Facsimile Operations]. bizhub 500/420 (Phase 2)

  • Page 196: Registering Public/Personal User Boxes

    If a box password containing less than 8 characters has already been registered, change the password so that it contains 8 characters before setting "Password Rules" to "ON". For details on the password rules, refer to the User manual [Copy Operations]. bizhub 500/420 (Phase 2)

  • Page 197: To Register A Box

    Control Panel Settings To register a box Press the [Utility/Counter] key. Touch [1 One-Touch Registration]. Touch [3 User Box]. The User Box screen appears. bizhub 500/420 (Phase 2)
  • Page 198 Control Panel Settings Touch [1 Public/Personal User Box]. Touch [New]. The registration screen 1/2 appears. Specify the desired box settings. bizhub 500/420 (Phase 2)
  • Page 199 Control Panel Settings Touch [Fwd.]. The registration screen 2/2 appears. Specify the desired settings. Touch [OK]. Touch [Close]. The box is registered. bizhub 500/420 (Phase 2)

  • Page 200: Displaying The Administrator Setting Screen

    For "3 Administrator Setting", press the [3] key in the keypad. Type in the password, and then touch [OK]. For details on typing in text, refer to "Entering text" on page 9-4. 7-10 bizhub 500/420 (Phase 2)
  • Page 201 "Mode 2" and an incorrect administrator password is entered the specified number of times, it is no longer possible to enter Administrator mode. For details on the "Prohibit Functions when Auth. Error" parameter, refer to the User manual [Copy Operations]. bizhub 500/420 (Phase 2) 7-11...

  • Page 202: Specifying User Box Settings

    In the Administrator Setting screen, touch [System Setting]. In the System Setting screen, touch [0 User Box Setting]. In the User Box Setting screen, touch [1 Delete Unused User Box]. To delete the boxes, touch [Yes]. 7-12 bizhub 500/420 (Phase 2)

  • Page 203: Specifying Box Administrator Settings

    If a box password containing less than 8 characters has already been registered, change the password so that it contains 8 characters before setting "Password Rules" to "ON". For details on the password rules, refer to the User manual [Copy Operations]. bizhub 500/420 (Phase 2) 7-13...

  • Page 204: To Specify The "User Box Admin. Setting" Parameter

    If [Allow] was selected, [Password] appears. Skip to step 5 to specify the password. (The default password is "PASSWORD".) Touch [OK]. Use by the box administrator is restricted. This completes the procedure for restricting use by the box administrator. 7-14 bizhub 500/420 (Phase 2)
  • Page 205 The password for the box administrator is specified and use by the box administrator is permitted. Detail For details on typing in text, refer to "Entering text" on page 9-4. Note To cancel the setting, touch [Cancel]. bizhub 500/420 (Phase 2) 7-15...

  • Page 206: Specifying Hdd Setting Parameters

    - Abbreviated destinations - Authentication method settings - User authentication settings - Account track settings - User boxes - Box settings - Documents in boxes - Secure print user box settings - Bulletin board user box settings 7-16 bizhub 500/420 (Phase 2)

  • Page 207: To Check The Hard Disk Capacity

    In the Administrator Setting screen, touch [Security Setting]. In the Security Setting screen, touch [6 HDD Setting]. In the HDD Setting screen, touch [1 Check HDD Capacity]. The Check HDD Capacity screen appears. Touch [Close]. The HDD Setting screen appears again. bizhub 500/420 (Phase 2) 7-17...

  • Page 208: To Overwrite Temporary Data

    In the Security Setting screen, touch [6 HDD Setting]. In the HDD Setting screen, touch [2 Temporary Data Overwrite Setting]. The Temporary Data Overwrite Setting screen appears. If the security kit is not installed: If the security kit is installed: 7-18 bizhub 500/420 (Phase 2)
  • Page 209 If the security kit is installed, select "Encryption Priority" or "Overwrite Priority". Touch [OK]. – If "Encryption Priority" and "Overwrite Priority" was changed, continue with step 6. The mode for overwriting temporary data is specified. bizhub 500/420 (Phase 2) 7-19...
  • Page 210 Administrator Setting screen appears. In this screen, touch [HDD Format]. Reminder When turning the main power switch off, then on again, wait at least 10 seconds before turning it on, otherwise the copier may not function normally. 7-20 bizhub 500/420 (Phase 2)

  • Page 211: To Overwrite All Data

    Overwritten with 0xff % Overwritten with 0x00 % Overwritten with 0xff % Overwritten with 0xaa Mode 8 Overwritten with 0x00 % Overwritten with 0xff % Overwritten with 0x00 % Overwritten with 0xff % Overwritten with 0x00 % Overwritten with 0xff % Overwritten with 0xaa % Verified bizhub 500/420 (Phase 2) 7-21...
  • Page 212 Select the desired method for overwriting data on the hard disk, and then click [Overwrite]. – The length of time to perform mode 1 is about 40 minutes. A confirmation message appears, asking whether or not to overwrite the data. 7-22 bizhub 500/420 (Phase 2)
  • Page 213 While the data is being overwritten, do not use the main power switch to turn the machine off and on. When turning the main power switch OFF then ON, wait for 10 seconds or longer before turning it ON again; otherwise the copier may not function normally. bizhub 500/420 (Phase 2) 7-23...

  • Page 214: To Specify The Hard Disk Locking Password

    Type in the password specified in step 4, and then touch [OK]. The message "HDD password is registered. Turn main switch OFF and ON" appears. Follow the instructions in the screen to restart the machine. The hard disk locking password is set. 7-24 bizhub 500/420 (Phase 2)
  • Page 215 ON again; otherwise the copier may not function normally. Detail For details on typing in text, refer to "Entering text" on page 9-4. Note To cancel the setting, touch [Cancel]. bizhub 500/420 (Phase 2) 7-25...

  • Page 216: To Format The Hard Disk

    To format the hard disk, touch [Yes]. – To return to the HDD Setting screen without formatting the hard disk, touch [No]. A screen appears, indicating that the hard disk is being formatted, and the hard disk is formatted. 7-26 bizhub 500/420 (Phase 2)
  • Page 217 Restart the machine. The hard disk is formatted. Reminder When turning the main power switch off, then on again, wait at least 10 seconds before turning it on, otherwise the copier may not function normally. bizhub 500/420 (Phase 2) 7-27...

  • Page 218: To Specify Hard Disk Encryption

    Do not specify an encryption key that is 20 times the same character. – Be sure to keep the specified encryption key in a safe place so that it will not be lost. The Register Encryption Key screen appears again. 7-28 bizhub 500/420 (Phase 2)
  • Page 219 An error message appears, indicating that the encryption key does not match. Display the Administrator Setting screen. – When an error message appears, indicating that the encryption key does not match, the Administrator Setting screen appears. bizhub 500/420 (Phase 2) 7-29...
  • Page 220 Restart the machine. The hard disk is encrypted. Reminder When turning the main power switch off, then on again, wait at least 10 seconds before turning it on, otherwise the copier may not function normally. 7-30 bizhub 500/420 (Phase 2)

  • Page 221: Specifying Settings Using Pagescope Web Connection

    Specifying Settings Using PageScope Web Connection...

  • Page 223: Settings That Can Be Specified Using Pagescope Web Connection

    The following boxes can be created. • Public/personal user boxes Note A password does not need to be entered when logged on as the box administrator. Only users logged on as a registered user can monitor or create private user boxes. bizhub 500/420 (Phase 2)

  • Page 224: Administrator Mode

    The following boxes can be opened. • Public/personal user boxes Create User Box The following boxes can be created. • Public user boxes User Box Admin. Whether or not box administrator settings have Settings been specified can be viewed. bizhub 500/420 (Phase 2)

  • Page 225: Using Pagescope Web Connection

    [Enter] key. – http://<IP_address_for_machine>/ Example: If the IP address of this machine is 192.168.1.20 http://192.168.1.20/ Detail When SSL/TLS is enabled, the URL becomes: https://<IP_address_for_machine>/ Even if "http://" is entered, the URL at "https://" is automatically accessed. bizhub 500/420 (Phase 2)
  • Page 226 Specifying Settings Using PageScope Web Connection Note If user authentication is enabled, a page for entering the user name and password appears before you can operate the machine. bizhub 500/420 (Phase 2)

  • Page 227: Structure Of Pages

    User mode page. This page appears after logging on to the application as a public user. The pages of PageScope Web Connection are constructed as shown below. Detail For details on logging on, refer to "Logging On and Logging Off" on page 8-10. bizhub 500/420 (Phase 2)
  • Page 228 Specifying Settings Using PageScope Web Connection Item Description Konica Minolta logo Click the logo to go to the Konica Minolta Web site at the following URL. http://konicaminolta.com/ PageScope Web Connection logo Click the logo to display the version infor- mation for PageScope Web Connection.

  • Page 229: Web Browser Cache

    In the "Category" box on the left side of the dialog box, click "Advanced", then "Cache". Under "Compare the page in the cache to the page on the network:", select "Every time I view the page". bizhub 500/420 (Phase 2)

  • Page 230: Logging On And Logging Off

    The timeout period for User mode and Administrator mode can be specified in the page that appears by clicking "Authentication (Network Tab)", then "Auto Logout" in Administrator mode. Click [Logout] at the upper left of the window. 8-10 bizhub 500/420 (Phase 2)
  • Page 231 Specifying Settings Using PageScope Web Connection The user is logged off, and the Login page appears. bizhub 500/420 (Phase 2) 8-11...

  • Page 232: Logging On To User Mode (Public User)

    If user authentication is not performed, log on as a public user. In the Login page, select "Public User". – If necessary, select the language and display format. 8-12 bizhub 500/420 (Phase 2)
  • Page 233 Page display when "Input Tray" is selected in the menu below "Device Information" on the System tab Page display of the Job tab If a screen reading software is used, we recommend selecting "HTML" as the display format. bizhub 500/420 (Phase 2) 8-13...

  • Page 234: Logging On To User Mode (Registered User/Box Administrator)

    To log on as the box administrator, type "boxadmin" as the user name and type the password specified in "Specifying Box Administrator Settings" on page 7-13. – If necessary, select the language and display format. 8-14 bizhub 500/420 (Phase 2)
  • Page 235 Contact the administrator to cancel operation restrictions. If a screen reading software is used, we recommend selecting "HTML" as the display format. bizhub 500/420 (Phase 2) 8-15...

  • Page 236: Logging On To Administrator Mode

    Depending on the status of the machine, you may not be able to log on to Administrator mode. In the Login page, select "Administrator". – If necessary, select the language and display format. 8-16 bizhub 500/420 (Phase 2)
  • Page 237 Administrator mode. For details on the "Prohibit Functions when Auth. Error" parameter, refer to the User manual [Copy Operations]. If a screen reading software is used, we recommend selecting "HTML" as the display format. bizhub 500/420 (Phase 2) 8-17...

  • Page 238: Opening A Box (User Mode)

    If "Prohibit Functions when Auth. Error" in Administrator mode is set to "Mode 2" and a box user enters an incorrect password the specified number of times, that box is locked out and can no longer use the machine. Contact the administrator to cancel operation restrictions. 8-18 bizhub 500/420 (Phase 2)

  • Page 239: To Open A Box

    Select the box type, and then click [Next]. In the "User Box No." box, type the box number. In the "User Box Password" box, type the password. Click [OK]. A list of the documents saved in the specified box is displayed. bizhub 500/420 (Phase 2) 8-19...

  • Page 240: Checking Box Information And Downloading Documents

    Displays the length of time until documents are delet- ed from the box. [User Box Setting] button Click this button to specify basic box settings. [Delete User Box] button Click this button to delete the box. 8-20 bizhub 500/420 (Phase 2)
  • Page 241 [OK]. Click this icon to delete the document. Click this icon to change the name of the document. Click this icon to move/copy the document to a differ- ent box. bizhub 500/420 (Phase 2) 8-21...

  • Page 242: Changing The Box Settings

    New Password Type in the new password. Enter 8 or less numbers. The plus sign (+) and quotation mark (") cannot be used. Retype New Password Type in the new password again for confirmation. 8-22 bizhub 500/420 (Phase 2)
  • Page 243 If "Personal" was selected as the box type, type in an owner’s name of 64 or less characters. Reminder The following appear with personal user boxes. User Box Owner is changed. User Box Type Owner Name bizhub 500/420 (Phase 2) 8-23...

  • Page 244: Deleting A Box

    Specifying Settings Using PageScope Web Connection Deleting a Box The currently open box can be deleted. In the Box Detail Information page, click [Delete User Box]. Check the displayed information, and then click [OK] to delete the box. 8-24 bizhub 500/420 (Phase 2)

  • Page 245: Creating Boxes (User Mode)

    If "Personal" was selected as the box type, type in an owner’s name of 64 or less characters. Documentation Auto Delete Time Select the length of time that a document is stored in the box. bizhub 500/420 (Phase 2) 8-25...

  • Page 246: To Create A Box

    If a box password containing less than 8 characters has already been registered, change the password so that it contains 8 characters before setting "Password Rules" to "ON". For details on the password rules, refer to the User manual [Copy Operations]. 8-26 bizhub 500/420 (Phase 2)

  • Page 247: Opening A Box (Administrator Mode)

    Displays the list of boxes according the index search char- acters selected when the box was created. Box list Displays the box number, box name, owner’s name and date/time that the box was created. appears beside box- es that have a password specified. bizhub 500/420 (Phase 2) 8-27...

  • Page 248: To Open A Box

    To open a box Select the box type, and then click [Next]. In the "User Box No." box, type the box number. Click [OK]. A list of the documents saved in the specified box is displayed. 8-28 bizhub 500/420 (Phase 2)

  • Page 249: Changing The Box Settings

    User Box Type Select either "Public" or "Personal" as the box type. Owner Name If "Personal" was selected as the box type, type in an own- er’s name of 64 or less characters. bizhub 500/420 (Phase 2) 8-29...
  • Page 250 The following appear with personal user boxes. User Box Owner is changed. User Box Type Owner Name Reminder If "Password Rules" is set to "ON", a password containing less than 8 characters cannot be registered. 8-30 bizhub 500/420 (Phase 2)

  • Page 251: Deleting A Box

    Specifying Settings Using PageScope Web Connection Deleting a Box The currently open box can be deleted. In the Box Detail Information page, click [Delete User Box]. Check the displayed information, and then click [OK] to delete the box. bizhub 500/420 (Phase 2) 8-31...

  • Page 252: Creating Boxes (Administrator Mode)

    Select the type of box to be created, and then click [Next]. Specify the necessary settings, and then click [Apply]. – For details on the settings, refer to "Creating Boxes (User Mode)" on page 8-25. 8-32 bizhub 500/420 (Phase 2)

  • Page 253: Specifying Box Administrator Settings (Administrator Mode)

    The box administrator can monitor documents in public and personal user boxes without a password. From the control panel of the machine or the Login page of PageScope Web Connection, log on with the ID "boxadmin", and then type in the specified password. bizhub 500/420 (Phase 2) 8-33...
  • Page 254 Specifying Settings Using PageScope Web Connection 8-34 bizhub 500/420 (Phase 2)

  • Page 255: Appendix

    Appendix...

  • Page 257: Error Message List

    The number of jobs that can be programmed has reached the maxi- reached its maximum. mum number possible. Wait until a job has been completed, or de- Please wait until a job is lete a current job. completed. bizhub 500/420 (Phase 2)

  • Page 258: Entering Text

    The keypad can also be used to type in numbers. Any of the following keyboards may appear. Example Password input screen Screen for entering the name of a custom paper size bizhub 500/420 (Phase 2)
  • Page 259 Appendix Touching [Shift] switches the keyboard display between lowercase letters (numbers) and uppercase letters (symbols). bizhub 500/420 (Phase 2)

  • Page 260: To Type Text

    To change a character in the entered text, touch [ ] and [ ] to move the cursor to the character to be changed, touch [Delete], and then type in the desired letter or number. List of Available Characters Type Characters Alphanumeric characters / symbols bizhub 500/420 (Phase 2)

  • Page 261: Glossary

    Abbreviation for Domain Name System. A system that acquires the supported IP addresses from host names in a network environment. DNS allows the user to access other computers over a network by specifying host names, instead of difficult to memorize and under- stand IP addresses. bizhub 500/420 (Phase 2)
  • Page 262 A type of network authentication system used by Windows 2000 or later. Used in Active Directory authentication. Users can be safely and efficiently authenticated with a two-phase authentication (user logon and network resource usage) on a dependable site set up on the network. bizhub 500/420 (Phase 2)
  • Page 263 The rules that allow computers to communicate with other comput- ers or peripheral devices. Proxy Server A server that is installed to act as an intermediary connection be- tween each client and different servers to effectively ensure security over the entire system for Internet connections. bizhub 500/420 (Phase 2)
  • Page 264 Abbreviation for Universal Serial Bus. A general interface standard for connecting a mouse, printer, and other devices to a computer. Web Browser Software such as Internet Explorer and Netscape Navigator for view- ing Web pages. 9-10 bizhub 500/420 (Phase 2)

  • Page 265: Index

    Hard disk capacity 4-14 4-57 Copy number Hard disk password 7-24 4-10 Copying document data 7-16 Hard disk settings 4-27 Cover mode 7-16 HDD settings 4-27 Cover pages Creating boxes 3-18 Current jobs list 4-30 Insert sheet bizhub 500/420 (Phase 2) 9-11...
  • Page 266 Printing document data from public 7-14 user box/personal user box User box administrator setting 1-11 Program destination User manuals 4-52 Proof copy User mode 8-12 Public user User name Public user box Viewing document data 9-12 bizhub 500/420 (Phase 2)
  • Page 267 Appendix 4-48 4-77 Watermark Web browser cache bizhub 500/420 (Phase 2) 9-13...
  • Page 268 Appendix 9-14 bizhub 500/420 (Phase 2)

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