Xerox Phaser 7100 System Administrator Manual
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Xerox Phaser 7100 System Administrator Manual

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Xerox Phaser 7100
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Phaser
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System Administrator Guide
Guide de l'administrateur système
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Guida per l'amministratore del sistema
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Руководство системного администратора
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  • Page 1 Xerox Phaser 7100 Color Printer Imprimante couleur Xerox Phaser 7100 ® ® System Administrator Guide Guide de l’administrateur système Italiano Guida per l'amministratore del sistema Deutsch Systemhandbuch Español Guía del administrador del sistema Português Guia de Administração do Sistema Русский...
  • Page 2 © 2012 Xerox Corporation. All rights reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation. Copyright protection claimed includes all forms of matters of copyrightable materials and information now allowed by statutory or judicial law or hereinafter granted, including without limitation, material generated from the software programs which are displayed on the screen such as styles, templates, icons, screen displays, looks, and so on.

  • Page 3: Table Of Contents

    Configuring WINS ..............28 Phaser 7100 Color Printer...
  • Page 4 Configuring 802.1X ..............52 Phaser 7100 Color Printer...
  • Page 5 Configuring Xerox Standard Accounting ........
  • Page 6 Forced Annotations..............90 Phaser 7100 Color Printer...

  • Page 7: Introduction

    Introduction This chapter includes: • Overview on page 8 • More Information on page 9 Phaser 7100 Color Printer System Administrator Guide...

  • Page 8: Overview

    Embedded fax features are not available for all printer models. Configuration Steps When configuring the printer for the first time, Xerox suggests that you follow these steps in this order: Connect an Ethernet cable from your printer to the network.
  • Page 9 Packaged with printer and www.xerox.com/office/7100docs User Guide (PDF) Software and Documentation Disc www.xerox.com/office/7100docs Recommended Media List www.xerox.com/paper (United States) www.xerox.com/europaper (Europe) Online Support Assistant www.xerox.com/office/7100support Technical Support www.xerox.com/office/7100support Information pages Print from the control panel menu Phaser 7100 Color Printer System Administrator Guide...
  • Page 10 Introduction Phaser 7100 Color Printer System Administrator Guide...

  • Page 11: Physical Connection

    This chapter includes: • Physical Connection on page 12 • Initial Setup at the Control Panel on page 13 • Accessing CentreWare Internet Services on page 14 • Enabling Services and Options on page 16 Phaser 7100 Color Printer System Administrator Guide...

  • Page 12: Initial Setup

    Connect one end of a Category 5 or better Ethernet cable to the Ethernet port in the back of the printer. Connect the other end of the cable to a correctly configured network port. Turn the printer on. Phaser 7100 Color Printer System Administrator Guide...

  • Page 13: The Installation Wizard

    20. Connecting to a Wireless Network You can connect the printer to a wireless network using the optional Wireless Network Adapter. For installation help, see the instructions packaged with the adapter. Phaser 7100 Color Printer System Administrator Guide...

  • Page 14: Initial Setup In Centreware Internet Services

    Properties tab. The administrator user name is admin and the default password is 1111. Changing the System Administrator Password Xerox recommends that you change the default system administrator password after configuring the printer for security. Store the password in a secure location.

  • Page 15: Using The Configuration Overview Page

    Type a name for the printer next to Machine Name. Type the location of the printer next to Location. Type the printer email address, administrator contact information, and comments in the provided fields, as needed. Click Apply. Phaser 7100 Color Printer System Administrator Guide...

  • Page 16: Enabling Services And Options

    CentreWare Internet Services. Enabling Services and Options in CentreWare Internet Services In CentreWare Internet Services, click Properties > Security > Feature Enablement. Type Unique Function Code. Click Apply. In Status, select Reboot Machine. Phaser 7100 Color Printer System Administrator Guide...

  • Page 17: Network Configuration

    35 • Proxy Server on page 36 • on page 37 • UPnP Discovery on page 38 • Bonjour on page 39 • on page 40 • SOAP on page 41 Phaser 7100 Color Printer System Administrator Guide...

  • Page 18: Tcp/Ip

    At the printer control panel, press Menu. Navigate to Admin Menu, then press OK. Navigate to Network / Port > TCP/IP > IP Mode. Navigate to IPv6 Settings. Press Enabled, then press OK. Phaser 7100 Color Printer System Administrator Guide...

  • Page 19: Configuring Tcp/Ip Settings In Centreware Internet Services

    You must re-enable TCP/IP at the printer control panel before you can access CentreWare Internet Services. Disabling TCP/IP or changing the IP address also disables any dependant protocols. Type a unique Host Name for your printer. Phaser 7100 Color Printer System Administrator Guide...
  • Page 20 CentreWare Internet Services. In CentreWare Internet Services, click Properties > Connectivity > Protocols > TCP/IP. Under IP Mode, select IPv6, or select Dual Stack to use both IPv4 and IPv6. Phaser 7100 Color Printer System Administrator Guide...
  • Page 21 Select Enabled next to Generate Domain Search List Automatically, if you want the domain name to be searched automatically. Type Domain Name 1, 2 and 3. Type the number of seconds until Connection Time-Out. Phaser 7100 Color Printer System Administrator Guide...

  • Page 22: Snmp

    25. Editing SNMP v1/v2c Properties Note: Xerox recommends that you change the SNMP v1/v2c public and private community names from the default values for security purposes. In CentreWare Internet Services, click Properties > Connectivity > Protocols > SNMP Configuration.

  • Page 23: Editing Snmp V3 Settings

    In CentreWare Internet Services, click Properties > Connectivity > Protocols > SNMP. Click Advanced at the bottom of the page. Under Trap Destination Addresses, click Add UDP IPv4 Address or Add UDP IPv6 Address. Phaser 7100 Color Printer System Administrator Guide...
  • Page 24 Select the SNMP version, SNMP v1 or SNMP v2c, based on the trap receiving system. Under Traps, select the type of Traps to be Received by the SNMP manager. Phaser 7100 Color Printer System Administrator Guide...

  • Page 25: Ssdp

    Type the number of minutes between 60 and 4320 minutes for Valid Advertising Period. Type a number between 1 and 10 for Maximum TTL. Click Apply to save the new settings or click Undo to retain the previous settings. Phaser 7100 Color Printer System Administrator Guide...

  • Page 26: Microsoft Networking

    To provide the WINS server address manually, type it in the Primary Server IP Address field. Type the secondary WINS server address in the Secondary Server IP Address field as needed. Click Apply. Phaser 7100 Color Printer System Administrator Guide...

  • Page 27: Lpd

    If required, select Enabled next to TCP-MSS Mode. Note: TCP-MSS settings are common to LPD and Port 9100. If TCP-MSS mode is enabled, under IPv4, type the IP addresses for Subnet 1, 2, and 3. Click Apply. Phaser 7100 Color Printer System Administrator Guide...

  • Page 28: Raw Tcp/Ip Printing

    Set the End of Job Timeout to the desired number of seconds between 2 and 65535 before processing a job with an End of Job character. The default time is 60 seconds. Click Apply. Phaser 7100 Color Printer System Administrator Guide...

  • Page 29: Smtp

    If authentication is enabled and the printer requires users to log in before they can access email, select Remotely Authenticated User under Login Credentials for Sending Emails to use the credentials of the user to access the SMTP server. Click Apply. Phaser 7100 Color Printer System Administrator Guide...

  • Page 30: Ldap

    Headings are defined by the LDAP server’s schema. Configure Authentication for LDAP In CentreWare Internet Services, click Properties > Connectivity > Protocols > LDAP > LDAP Authentication. Select Direct Authentication or Authentication of User Attributes next to Authentication Method. Phaser 7100 Color Printer System Administrator Guide...

  • Page 31: Configuring Authorization Access For Ldap

    LDAP search must fulfill in order to return the information you want. Note: The search string should be formatted as LDAP objects inside of parentheses. For example, to find the user with a sAMAccountName of Bob, type (objectClass=user) (sAMAccountName=Bob). Click Apply. Phaser 7100 Color Printer System Administrator Guide...

  • Page 32: Pop3

    Type the Login Name assigned to the printer that will be used to log in to the POP3 server. Type a password. Retype the password to confirm. Type the number of minutes between 1 and 120 for Polling Interval. The default value is 10 minutes. Click Apply. Phaser 7100 Color Printer System Administrator Guide...

  • Page 33: Http

    Type the Secure HTTP Port Number if required. HTTP traffic will be routed to this port when SSL is enabled. The default port number is 443. Type the time until Connection Time-Out as needed. Click Apply. Phaser 7100 Color Printer System Administrator Guide...

  • Page 34: Proxy Server

    Select Enabled next to Authentication, if your proxy server is configured to require authentication, then type a Login Name and Password. Retype the password to confirm. Click Apply. Note: Proxy server settings are also used for Smart eSolutions. Phaser 7100 Color Printer System Administrator Guide...

  • Page 35: Ipp

    Select Enabled next to TBCP Filter. To allow only one specific user to control or delete any print job, select Enabled next to Administrator Mode. Type the Connection Time-Out. The default time is 60 seconds. Click Apply. Phaser 7100 Color Printer System Administrator Guide...

  • Page 36: Upnp Discovery

    Select Enabled next to UPnP Port Status. Next to Port Number, type a value between 1 and 65535. The default value is 180. Click Apply to save the new settings or click Undo to retain the previous settings. Phaser 7100 Color Printer System Administrator Guide...

  • Page 37: Bonjour

    32-character limit, and the Printer Name has a 62-character limit. If you change either name, be sure to click Apply. You can reboot the printer remotely using the Reboot Machine button, which is available on the Status tab of CentreWare Internet Services. Phaser 7100 Color Printer System Administrator Guide...

  • Page 38: Wsd

    Notification Delivery Time-Out in seconds. Default is 8. • • Maximum TTL. The default value is 1. Maximum Number of Subscribers. The default value is 50. • Select Enabled for TBCP Filter. Click Apply. Phaser 7100 Color Printer System Administrator Guide...

  • Page 39: Soap

    Configuring SOAP In CentreWare Internet Services, click Properties > Connectivity > Protocols > SOAP. Select Enabled to enable the port status. Type the Port Number. The default port number is 80. Click Apply. Phaser 7100 Color Printer System Administrator Guide...
  • Page 40 Network Configuration Phaser 7100 Color Printer System Administrator Guide...

  • Page 41: Security

    51 • 802.1X on page 52 • Overwriting Image Data on page 54 • IP Filtering on page 55 • Restricting Access to Job Information on page 56 See also: www.xerox.com/security Phaser 7100 Color Printer System Administrator Guide...

  • Page 42: Setting Up Access Rights

    LDAP server, the printer can look up the home directory and email address of a user when using the Scan to Home, or Email scanning features. Note: Personalization is available only when the printer is configured to use network authentication. Phaser 7100 Color Printer System Administrator Guide...

  • Page 43: Local Authentication

    In CentreWare Internet Services, click Properties > Security > User Details Setup. If you want the printer control panel to display text other than UserID, type the text in the Alternative Name for User ID field. Phaser 7100 Color Printer System Administrator Guide...

  • Page 44: Network Authentication

    LDAP server. Authentication of User Attributes allows you to specify what is provided by the user (Attribute of Typed User Name) and what is used by the printer (Attribute of the Login User Name) to authenticate the user. Type Network User ID Attribute. Phaser 7100 Color Printer System Administrator Guide...
  • Page 45 Security Type Attribute of Smart Card. Click Apply. Phaser 7100 Color Printer System Administrator Guide...

  • Page 46: Digital Certificates

    Select the Public Key Size and type the name of the Issuer. Type the number of days between 1 and 9999 or until the certificate expires next to Days of Validity. Click Apply. Phaser 7100 Color Printer System Administrator Guide...

  • Page 47: Managing Certificates

    All certificates in the certification path (chain of trust) must be installed on the printer and be valid. Click Delete to remove the certificate, or Export to save the certificate to your computer. Phaser 7100 Color Printer System Administrator Guide...

  • Page 48: Secure Http And Ssl/Tls

    STARTTLS (if available), the printer attempts to use STARTTLS. If your server does not support STARTTLS, SMTP communication is not encrypted. Select Enabled next to Verify Remote Server Certificate if necessary. Click Apply to accept the changes or Undo to retain the previous settings. Phaser 7100 Color Printer System Administrator Guide...

  • Page 49: Ipsec

    12. To restrict the printer from communicating with devices that are not using IPSec, select Disabled next to Communicate with Non-IP Sec Device. 13. Click Apply to accept the changes or Undo to retain the previous settings. Phaser 7100 Color Printer System Administrator Guide...

  • Page 50: 802.1X

    49. Click Properties > Security > Certification Management. Next to Certificate Purpose, select SSL Client. Click Display List. Select the check box next to the certificate you want to use. Click Certificate Details. Phaser 7100 Color Printer System Administrator Guide...
  • Page 51 Security 10. Click Use this Certificate. 11. Click Reboot Machine. You can now select EAP-TLS as the 802.1X authentication method. For details, see Configuring 802.1X on page 52. Phaser 7100 Color Printer System Administrator Guide...

  • Page 52: Overwriting Image Data

    Enabling Immediate Image Overwrite at the Control Panel At the printer control panel, press Menu. Navigate to Admin Menu > System Settings > Overwrite HD. Under Number of Overwrites, select Off, 1 Overwrite, or 3 Overwrites. Phaser 7100 Color Printer System Administrator Guide...

  • Page 53: Ip Filtering

    Refresh the browser and navigate back to the IP Filtering page. Under IP Filter Rule List, select the rule that you just created. Select your rule in the list, then click Apply. Click Edit or Delete to edit or delete an existing rule. Phaser 7100 Color Printer System Administrator Guide...

  • Page 54: Restricting Access To Job Information

    Click Apply. Hiding Active Job Information In CentreWare Internet Services, click Properties > Security > Job Status Default > Active Jobs View. Select Yes or No next to Hide Job Details. Click Apply. Phaser 7100 Color Printer System Administrator Guide...

  • Page 55: Printing

    58 • Managing Banner Sheet Printing Options on page 59 • Print Service Settings on page 60 • Secure Print on page 62 • UNIX, Linux, and AS/400 Printing on page 63 Phaser 7100 Color Printer System Administrator Guide...

  • Page 56: Selecting Print Mode Options

    You can specify the print mode to be used on the printer for individual protocol types. In CentreWare Internet Services, click Properties > Services > Printing > Print Mode. Under Print Mode, select Auto, PostScript 3, HP-GL/2, PLCL 6/5e, or TIFF/JPEG. Select PJL as needed. Phaser 7100 Color Printer System Administrator Guide...

  • Page 57: Managing Banner Sheet Printing Options

    Navigate to Start Sheet, End Sheet, or Start Sheet and End Sheet, then press OK. Press Driver Settings to allow banner sheet printing to be to be enabled or disabled from the print driver, then press OK. Phaser 7100 Color Printer System Administrator Guide...

  • Page 58: Print Service Settings

    Navigate to Printer Setting > Printer User ID to print User ID on the page. Select Top Left, Top Right, Bottom Left, or Bottom Right. The User ID must be specified in the user’s print driver. Phaser 7100 Color Printer System Administrator Guide...

  • Page 59: Adjusting Image Quality

    Delete Form/Macro: Press OK to delete the forms and macros. • Delete Font: Press OK to delete font. This feature requires Hard Disk. • Secure Print Jobs: Select the User ID to initiate secure print jobs. Phaser 7100 Color Printer System Administrator Guide...

  • Page 60: Secure Print

    Under File Name, click the Browse button to locate your print ready file. Click Submit Job. Go to the printer and navigate through the options to release the Secure Print job for printing. Phaser 7100 Color Printer System Administrator Guide...

  • Page 61: Unix, Linux, And As/400 Printing

    ® server functionality. Xerox printers can communicate using either protocol. Xerox Services for UNIX Systems (XSUS) XSUS is an application that allows you to manage and print to multiple printers in the UNIX and Linux environments. With XSUS you can: •...

  • Page 62: Installing Xsus

    Note: You must have root or superuser privileges to install XSUS. Download the latest UNIX, Linux, or Sun Solaris software from the Support page of the Xerox website. This includes the following two .tgz files: Printer Model Package file, which contains .ppd files for all printer models. The file name is •...

  • Page 63: Printing From A Linux Workstation

    Manual available at www.cups.org/documentation.php. Installing the Xerox PPD on the workstation The Xerox PPD for CUPS is available on the Xerox website. Download the file and follow the instructions that come with it. Download the latest UNIX .ppd from the Support page of the Xerox website.
  • Page 64 Printing Installing the WSCO and Setting up Print Queues For detailed instructions on installing the library and setting up print queues, refer to the installation instructions that are included with the library. Phaser 7100 Color Printer System Administrator Guide...

  • Page 65: Accounting

    • Network Accounting on page 72 • Configuring Accounting Login Screen Settings on page 73 • Enabling Accounting in Print Drivers on page 74 • Enabling Accounting in Print Drivers on page 74 Phaser 7100 Color Printer System Administrator Guide...

  • Page 66: Local Accounting

    In CentreWare Internet Services, click Properties > Accounting > Accounting Configuration. Click Next. Next to All User Accounts, click Edit. Select Reset next to Reset All Feature Access, Reset Total Impressions or Reset All Account Limits as necessary. Click Apply. Phaser 7100 Color Printer System Administrator Guide...

  • Page 67: Xerox Standard Accounting

    Xerox Standard Accounting Xerox Standard Accounting (XSA) tracks the number of print jobs for each user. You can set limits to restrict the total number of jobs by type that a user can produce. You can then generate reports listing usage data for individual users and groups.

  • Page 68: Creating A New User Account And Setting Usage Limits

    Creating a New User Account and Setting Usage Limits Note: You must create a group account before you can create and add user accounts. In CentreWare Internet Services, click Properties > Accounting > Xerox Standard Accounting > Manage Accounting. Click Add New User.

  • Page 69: Resetting Usage Limits

    Accounting Resetting Usage Limits In CentreWare Internet Services, click Properties > Accounting > Xerox Standard Accounting > Report and Reset. To reset all usage data to 0, click Reset Usage Data. Click OK to acknowledge the confirmation message. CAUTION: The following step will delete all the XSA accounts on the printer.

  • Page 70: Network Accounting

    The job log information can be compiled at the accounting server and formatted into reports. Before you begin: • Install and configure Xerox certified network accounting software on your network. Refer to the manufacturer's instructions for help. • Test communication between the accounting server and the printer. To do this, open a Web browser, type the IP Address of the printer in the address bar, then press Enter.

  • Page 71: Configuring Accounting Login Screen Settings

    Type the text next to Alternative Name for User ID. This text that will appear on the control panel to prompt a user for their user name. To display user ID characters as asterisks, select Hide next to Mask User ID. Click Apply. Phaser 7100 Color Printer System Administrator Guide...

  • Page 72: Enabling Accounting In Print Drivers

    From the Start menu select Printers and Faxes. Right-click the printer in the list, and select Properties > Configuration > Accounting. From the Accounting System drop-down menu, select None, Local Accounting, Xerox Standard Accounting or Auditron, or Xerox Network Accounting.

  • Page 73: Administrator Tools

    85 • Customizing Printer Contact Information on page 86 • Updating the Printer Software on page 87 • Date and Time Settings on page 88 • Watermarks and Annotations on page 89 Phaser 7100 Color Printer System Administrator Guide...

  • Page 74: Monitoring Alerts And Status

    In CentreWare Internet Services, click Properties > General Setup > Alert Notification > Billing Meter Read Alerts. Under Billing Administrator Email Addresses, type the email addresses of the administrator(s). Under Send Alert, set alerts to report billing meter reads and registration cancellation to the Xerox server. Click Apply.

  • Page 75: Configuring Stored File Settings

    Keep for Hours: Use the arrow keys to specify the number of hours to keep the jobs. Upon Power Off/On, select Delete Jobs: Press Delete Jobs to delete jobs every time the • printer is turned off. Phaser 7100 Color Printer System Administrator Guide...

  • Page 76: Energy Saving Settings

    Low Power Mode. Next to Time to Sleep Mode, type the number of minutes (1–240) for which the printer can be inactive until going into Sleep Mode. Click Apply. Phaser 7100 Color Printer System Administrator Guide...

  • Page 77: System Settings

    Setting the Paper Size Preference at the Control Panel At the printer control panel, press Menu. Navigate to Admin Menu > System Settings > mm/inches. To display paper sizes in inches or metric, specify the measurement for the units. Press OK. Phaser 7100 Color Printer System Administrator Guide...

  • Page 78: Taking The Printer Offline

    In CentreWare Internet Services, click Status. At the bottom of the General section, click Reboot Machine then click OK. Note: Restarting the printer can take up to five minutes. During this time, network access is not available. Phaser 7100 Color Printer System Administrator Guide...

  • Page 79: Smart Esolutions And Billing Information

    Smart eSolutions is not available in all countries. Refer to your Xerox representative for further information. Before you begin: • Create an account on Xerox.com to receive your meter read information. To create a new account see www.xerox.com/meterreads. • Ensure that SNMP and TCP/IP are enabled.

  • Page 80: Maintenance Assistant

    To send diagnostic information to Xerox, click Send Diagnostic Information to Xerox. Note: If the button is unavailable, register the printer for Smart eSolutions. To send diagnostic information to Xerox and start an online troubleshooting session, click Start an Online Troubleshooting Session at www.xerox.com. Note: If the button is unavailable, register the printer for Smart eSolutions.

  • Page 81: View Usage And Billing Information

    In CentreWare Internet Services, click Status > Billing and Counters > Billing Information. The list of pages printed or generated by the printer is displayed. Click Refresh to update the page. Phaser 7100 Color Printer System Administrator Guide...

  • Page 82: Cloning

    This procedure will restart the printer and will be unavailable over the network for several minutes. In CentreWare Internet Services, click Properties > General Setup > Cloning. Under Install Clone File, click Browse and navigate to your clone file. Click Install. Phaser 7100 Color Printer System Administrator Guide...

  • Page 83: Font Management Utility

    The CentreWare Font Management Utility allows you to manage fonts on one or more printers on your network. Note: The Xerox CentreWare Font Management utility is available on the Xerox website at www.xerox.com/office/P7100drivers. You use the utility to download soft fonts, such as your company’s branded fonts or unicode fonts needed to support multiple languages, to your printer.

  • Page 84: Customizing Printer Contact Information

    To add your custom information: In CentreWare Internet Services, click the Support tab. Click Change Settings. Update the fields with the desired information and click Apply. Phaser 7100 Color Printer System Administrator Guide...

  • Page 85: Updating The Printer Software

    Administrator Tools Updating the Printer Software When Xerox releases a new version of the printer software or firmware, you can update your printer to incorporate the new fixes and improvements. Updating the Software Before you begin • Determine the current software version of your printer.

  • Page 86: Date And Time Settings

    Navigate to NTP IP Address, then press >. Navigate to Connection Interval, and specify how often the printer synchronizes the time with the NTP server. Use the arrow keys to enter the IP address of your NTP server. Press OK. Phaser 7100 Color Printer System Administrator Guide...

  • Page 87: Watermarks And Annotations

    This procedure enables the System Administrator to set parameters on this or another identical model machine, for the inclusion of a Secure Watermark as the background on which documents are printed. You must purchase the Security option to enable this feature. Contact your Xerox representative to purchase the option.

  • Page 88: Universal Unique Id

    Template to Copy/Print Jobs. Under Apply Layout Template to Copy / Print Jobs, click Change Settings to apply the template to the watermark string by using one of the available types of print jobs. Phaser 7100 Color Printer System Administrator Guide...
  • Page 89 Administrator Tools Next to Apply Layout Template, select Enabled to apply the layout template. Under Layout Template List, select one of the preset templates from the list. Click Apply. Phaser 7100 Color Printer System Administrator Guide...
  • Page 90 Administrator Tools Phaser 7100 Color Printer System Administrator Guide...

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