Page 1 User’s Guide [Network Fax Operations]...
Page 2: Table Of Contents
Contents Contents Introduction ..................x-13 ACKNOWLEDGEMENT: ............... x-13 COPYRIGHT ................. x-13 EXEMPTION ................. x-13 Special Notice to User ..............x-14 For Canada ................... x-14 For U.S.A..................x-14 For New Zealand ................x-16 For Europe ..................x-17 Available features ................x-18 Confirming whether the original is scanned or not .......
Page 3 Features of IP Address Fax .............. 1-5 Using the control panel ..............1-6 Control panel .................. 1-6 Screen displayed by Network Fax function ........1-9 Initial Settings .................. 1-11 Required Settings (Internet Fax) ........... 1-11 Required Settings (IP Address Fax) ..........1-12 Convenient function settings ............
Page 4 Specifying multiple destinations (broadcast transmission) ..2-37 Specifying multiple destinations (By registered destination and direct input) ......... 2-38 Specifying multiple destinations (by Group button) ..... 2-38 Send a fax with Program destination ..........2-40 Sending a fax after specifying program destination ..... 2-40 Checking the settings ..............
Page 5 Maintaining a record during reception ..........3-7 Reduction printing ................3-7 Printing by reducing to fit the paper ..........3-8 Printing to equal size ..............3-14 Method of printing during reception ..........3-15 Footer setting .................. 3-17 Troubleshooting Fax cannot be sent (Internet Fax) ............ 4-2 Fax cannot be sent (IP Address Fax) ..........
Page 6 Sending a fax with the specified original scanning area (Scan Size) ..................6-22 Scan Size ..................6-22 Sending the fax by specifying the scan size ........ 6-22 Copying the original at the same time as sending the Fax (Send & Print) ................... 6-26 Send &...
Page 7 6.17 Specifying the way of adding the transmission source information (Fax Header Settings) ..........6-51 Fax Header Settings ..............6-51 Specifying the Fax Header Settings ..........6-51 Useful reception functions Handling Originals received by memory ......... 7-2 Printing received documents ............7-2 Deleting received documents ............
Page 8 Setting Memory RX User Box ............8-49 Utility mode Utility mode operation ..............9-2 Displaying User Settings screen ............. 9-3 Exiting User Settings screen ............9-3 Displaying Administrator Settings screen ........9-4 Exiting the Administrator Settings screen ........9-5 Utility mode list .................. 9-6 User Settings >...
Page 9 Administrator Settings > Fax Settings > Line Parameter Settings ............... 9-14 Administrator Settings > Fax Settings > TX/RX Settings ..... 9-15 Administrator Settings > Fax Settings > Function Settings > Function ON/OFF Setting ............. 9-16 Administrator Settings > Fax Settings > Function Settings > Memory RX Settings ..............
Page 10 9.11 Specifying stamp printing specifications (Stamp Settings) ..9-40 Specifying stamp settings ............9-40 9.12 Protecting the destination information (Limiting Access to Destinations) ..........9-43 Registering the Groups ..............9-43 Specifying destination level settings ..........9-46 9.13 Registering E-mail address of administrator (Administrator Registration) ............
Page 11 9.25 Specifying memory reception settings (Memory RX Settings) ..............9-85 Specifying the Memory RX Settings ..........9-85 9.26 Specifying Report Printing Methods (Report Setting) ....9-88 Specifying Report Settings ............9-89 9.27 Specifying Network Fax function settings (Network Fax Settings) ..............9-91 Specifying Network Fax Settings ..........
Page 12 Printing the Speed Dial List ............10-17 10.10 Group Address List ............... 10-20 Conventions of Group Address List ........... 10-20 Printing Group Address List ............10-20 10.11 Program List .................. 10-23 Conventions of Program List ............10-23 Printing Program List ..............10-23 10.12 Title/Text List .................
Page 13 7 CAUTION Text highlighted in this manner indicates the actions which when not observed may lead to slight injury, moderate damage, or property dam- age due to wrong handling. Be sure to pay attention to the Warning headings when reading the Quick Guide [Copy/Print/Fax/Scan/Box Operations].
Page 14: Introduction
Quick Guide [Copy/Print/Fax/Scan/Box Operations] before using the ma- chine. ACKNOWLEDGEMENT: KONICA MINOLTA, KONICA MINOLTA Logo, and The essentials of imaging are registered trademarks or trademarks of KONICA MINOLTA HOLDINGS, INC. PageScope and bizhub are registered trademarks or trademarks of KONICA MINOLTA BUSINESS TECHNOLOGIES, INC.
Page 15: Special Notice To User
Special Notice to User For Canada NOTICE: This product meets the applicable Industry Canada technical specifications. The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five.
Page 16 If trouble is experienced with this equipment FK-502, for repair or warranty information, please contact the Konica Minolta dealer location where you purchased this equipment. If the equipment is causing harm to the telephone network, the telephone company may request that you disconnect the equipment until the problem is resolved.
Page 17: For New Zealand
(The telephone number provided may not be a 900 number or any other number for which charges exceed local or long-distance transmission charg- es.) In order to program this information into your FAX machine, you should com- plete the following steps: See “Registering transmission source name and fax number (Header Information)”...
Page 18: For Europe
Telepermitted equipment only may be connected to the auxiliary telephone port. The auxiliary port is not specifically designed for 3-wire connected equipment. 3-wire might not respond to incoming ringing when connected to this port. For Europe The Facsimile has been approved in accordance with Council Decision 1999/ 5/ EC for pan-European single terminal connection to the public switched tel- ephone network (PSTN).
Page 19: Available Features
Available features This guide covers the network fax functions. Whether Internet Fax, IP Address Fax correspond to respective functions can be confirmed from the icons. Corresponds to Internet Fax Corresponds to IP Address Fax Confirming whether the original is scanned or not A stamp can be affixed to a successfully scanned original to confirm it has been scanned.
Page 20: Sending After Erasing Shadows
Sending after erasing shadows Shadows that appear on the top, bottom, left and right of originals when faxing items such as booklets can be erased. For details, refer to page 6-12. Width of erasure Ordinary Frame transmission transmission Specifying a scanning area size on the original A fax can be sent after the size of the area to be scanned is specified.
Page 21: Sending Originals Of Different Sizes With One Operation
Sending originals of different sizes with one operation Faxes of different sizes can be sent by loading the different- ly-sized originals and enabling the machine to correctly recognize original sizes and to send faxes accordingly. For details, refer to page 6-33. Transmitted and reproduced in the same sizes as the original pages...
Page 22: Sending Long Originals
Sending long originals Originals longer than 432 mm (17 inch) can be sent. For details, refer to page 6-38. Sending double-paged originals When sending a book or catalog, left and right pages can be divided and sent as single pages. For details, refer to page 6-16.
Page 23: Specifying The Binding Position Of Double-Sided Originals
Specifying the binding position of double-sided originals The fax can be sent after the binding position of the original is specified and the position of the back of the original page is adjusted. For details, refer to page 6-40. Top bind Transmission Destination FAX Left bind...
Page 24: Sending After Emphasizing Character Edges
Sending after emphasizing character edges A fax can be sent by rubbing wash out characters, printing smoothly and adjusting. For details, refer to page 6-9. Sending a color fax Color faxes can be sent and received. For details, refer to page 2-18. Prohibiting the print out of received originals (Memory RX function) The received original is stored in memory and can be print- ed if required.
Page 25: Explanation Of Manual Conventions
Explanation of manual conventions C550 x-24...
Page 26 C550 x-25...
Page 27: Descriptions Of Original Documents And Paper
Descriptions of original documents and paper The descriptions used in this manual for documents and paper are explained below. Whenever document and paper dimensions are mentioned in this manual, the value shown as Y in the illustration refers to the width, and the value shown as X refers to the length.
Page 28: User's Guides
User’s guides This machine is provided with printed manuals and PDF manuals on the Us- er’s Guide CD. Printed manuals Quick Guide [Copy/Print/Fax/Scan/Box Operations] This manual contains operating procedures and descriptions of the most fre- quently used functions, allowing the machine to immediately be used. In addition, this manual contains notes and precautions that should be fol- lowed for safe use of the machine.
Page 29 User’s Guide [PageScope Web Connection Operations] This manual contains descriptions on the machine settings that can be spec- ified remotely with PageScope Web Connection from a Web browser on a computer. Refer to this manual for details on operating procedures for using PageScope Web Connection.
Page 30: Before Use
Before use...
Page 31: Precautions (Internet Fax)
Before use Before use Precautions (Internet Fax) System requirements Reminder In order to use the Internet Fax functions, a technical expert must install the settings. Contact your service representative for details. Internet Fax functions can be used under the following conditions. - The machine is connected to a network, and is set to send and receive E-mail - Specify the [Administrator Settings] - [Network Settings] - [Network Fax...
Page 32: Precautions (Ip Address Fax)
Before use Precautions (IP Address Fax) Reminder In order to use the IP Address Fax functions, a technical expert must in- stall the settings. Contact your service representative for details. To use the IP Address Fax function, an optional fax kit must be installed in this machine (however, extension lines cannot be used).
Page 33: Features Of Internet Fax
Before use Features of Internet Fax Internet Fax sends and receives scanned originals via intranet and Internet as E-mail attached files (TIFF format). The communication cost can be sig- nificantly reduced by communicating via intranet/Internet as compared to the general fax communication, Reminder Mail server is necessary.
Page 34: Features Of Ip Address Fax
Before use Features of IP Address Fax IP Address Fax can communicate with IP network. You transmit a fax after specifying an IP address or host name for a recipient. Reminder SMTP is used for the transmission and reception protocol. Can be used only within an intranet.
Page 35: Using The Control Panel
Before use Using the control panel Control panel Name Description Touch panel Displays various screens and messages. Specify the various settings by directly touching the panel. Main Power indicator Lights up in green when the [Main power switch] is ON. Sub power switch Press to turn the control panel ON or OFF.
Page 36 Before use Name Description [Reset] key Press to clear all settings (except programmed settings) entered in the control panel and touch panel. [Interrupt] key Press to enter Interrupt mode. While the ma- chine is in Interrupt mode, the indicator on the [Interrupt] key lights up in green and the mes- sage “Interrupted”...
Page 37 Before use Name Description [Access] key If user authentication or account track settings have been applied, press this key after entering the username and password (for user authenti- cation) or the account name and password (for account track) in order to use this machine. [Brightness] dial Use to adjust the brightness of the touch panel.
Page 38: Screen Displayed By Network Fax Function
Before use Screen displayed by Network Fax function The Fax/Scan mode screen appears when the [Fax/Scan] key on control panel is pressed. The displayed destination or function can be selected by lightly touching on the button displayed on the screen with a finger. Name Description [Check Job] button...
Page 39 Before use Name Description Setting Area Specifies the destination and function settings. [Communication Settings] button Displays the menu for specifying the settings relat- ed to communication. Set the E-mail at the time of using the Internet Fax. (page 6-5) [Original Settings] button Displays the menu for specifying the settings relat- ed to original, such as Mixed Originals and Binding Position, etc.
Page 40: Initial Settings
Before use Initial Settings Required Settings (Internet Fax) Reminder In order to use the Internet Fax functions, a technical expert must install the settings. Contact your service representative for details. Detail For details on setting methods, refer to “9 Utility mode”. After installation, settings must be specified for the following in order to use the Internet Fax functions.
Page 41: Required Settings (Ip Address Fax)
Before use Note The settings of transmission source are same as normal G3 fax. Required Settings (IP Address Fax) Reminder In order to use the IP Address Fax functions, a technical expert must in- stall the settings. Contact your service representative for details. Network Settings - TCP/IP settings - Network Fax Settings...
Page 42: Convenient Function Settings
Before use Convenient function settings By registering destinations that you fax often in the Address Book or Group destinations, and registering Program destinations for fax transmission set- tings that are used often, the registered details can be recalled by simply touching the registered button.
Page 43: User Authentication And Account Track
Before use User authentication and account track This machine can be set so that an account or user name and a password must be entered in order to use the machine. Contact the administrator for details on the account or user name for using the machine. With user authentication (machine authentication) Type in the user name and password, and then touch [Login] or press the [Access] key.
Page 44: With Account Track
Before use With account track Type in the account name and password, and then touch [Login] or press the [Access] key. Note If “Prohibited Functions When Authentication Error” in Administrator mode is set to “Mode 2” and a user enters an incorrect password the specified number of times, that user is locked out and can no longer use the machine.
Page 45: Transmission
Transmission...
Page 46: General Fax Operation (Internet Fax)
Transmission Transmission General fax operation (Internet Fax) This section contains information about general operations for sending a fax. Sending an internet fax Detail The procedure for faxing a single-sided original using basic operations is explained here. Various functions for sending a fax more conveniently are provided in this machine.
Page 47 Transmission – For details on posi- tioning the original, refer to “Loading the original” on page 2-13. Touch [Scan Settings], specify the desired function and touch [OK]. – Scan Setting functions are specified as follows at the time of pur- chase.
Page 48 Transmission – [File Type] is not available in Internet Fax mode. – For details on specifying Basic scan settings, refer to “Specifying the scan conditions” on page 2-20. – For details on [Color], [Erase], [Book Scan], [Application], refer to “Scan Settings” on page 6-2. Touch [Original Settings], specify the desired function and touch [OK].
Page 49 Transmission Touch [Communication Settings], specify the desired function and touch [Close] – For details on Communication Settings, refer to “Communication Settings” on page 6-5. Specify the E-mail address of the recipient. – - Address Book - Direct Input - Address Search - Group destination - Program destination –...
Page 50 Transmission Entered destination is displayed in the left panel of Broadcast Destina- tion list. Press [Start] key. – The following screen is displayed when the TX Result Report Check screen is set for display. The TX Result Report is printed on touch- ing [Yes].
Page 51 Transmission Reminder When SMTP server capacity is set in E-Mail TX (SMTP) settings of the Utility mode, there is an error if the size exceeds the set size and trans- mission is not possible. Refer to “Specifying E-mail transmission settings (E-Mail TX (SMTP))”...
Page 52: General Fax Operation (Ip Address Fax)
Transmission General fax operation (IP Address Fax) This section contains information on the general operation for sending an IP Address Fax. Sending an IP Address Fax Press [Fax/Scan] key to display the Fax/Scan screen. Load the original. – For details on posi- tioning the original, refer to “Loading the original”...
Page 53 Transmission Touch [Scan Settings], specify the desired functions and touch [OK]. – Scan Setting functions are specified as follows at the time of pur- chase. [Original Type]: Text/Photo (Printed Photo) [Simplex/Duplex]: 1-Sided [Resolution]: 200×200 dpi (Fine) [Density]: Standard – [File Type] at the time of IP Address Fax transmission is as follows. In color: PDF In monochrome: TIFF –...
Page 54 Transmission Touch [Original Settings], specify the desired function and touch [OK]. – For details on Original Settings, refer to “Original Settings” on page 6-4. Touch [Communication Settings], specify the desired function and touch [Close]. – For details on Communication Setting, refer to “Communication Settings”...
Page 55 Transmission – Re-select the destination to be cancelled to cancel the selected destination. – All entered numbers and selected settings are cleared on pressing [Reset] key. – If “Manual Destination Input” in Utility mode is set to “Restrict” or if “Manual Destination Input”...
Page 56 Transmission Detail If the fax cannot be sent, refer to “Fax cannot be sent (IP Address Fax)” on page 4-4. If the fax could not be sent, a TX Result Report is printed (when specified as to print the TX Result Report). For details on printing report procedure, refer to the “Specifying Report Printing Methods (Report Setting)”...
Page 57: Loading The Original
Transmission Loading the original The original can be loaded on ADF and original glass in this machine. If the original is loaded into the ADF, the original is scanned automatically from the ADF. Loading the original into the ADF If the ADF is used, original with multiple pages can be automatically scanned. In addition, double-sided originals can also be faxed.
Page 58: Loading The Original On The Original Glass
Transmission Loading the original on the original glass If the original glass is used, the original (Thick original like book etc. and thin original), that cannot be loaded into ADF, can be sent. Open ADF. Position the original face to be send down and load the original pages on the left inner side so that they are aligned with...
Page 59 Transmission Load the original on the original glass, and touch buttons in order of [Scan Settings], [Separate Scan], [OK] and then press [Start] key. Load the original sequentially on the original glass and press [Start] key. – This operation is repeated until all the original to be sent is scanned. –...
Page 60: Sending The Original Using Both Adf / Original Glass
Transmission Sending the original using both ADF / Original glass An original is scanned using both ADF and original glass and the original di- vided into many parts can be scanned after loading on ADF. Press [Fax/Scan] key to display the Fax/Scan screen. Specify the destination.
Page 61 Transmission Load the original sequentially on the ADF or original glass and press [Start] key. – If [Change Setting] is touched, 1-Sided/2-Sided setting and Frame Erase setting, etc. can be changed. – This operation is repeated until all the original to be sent is scanned. The scanned original is stored in the memory.
Page 62: Specifying Transmission Color Settings (Ip Address Fax)
Transmission Specifying transmission color settings (IP Address Fax) Whether the original is to be transmitted in color or monochrome is set. Reminder Color transmission and reception is possible only when IP Address Fax are used. Color faxes cannot be transmitted or received in internet fax. The recipient’s machine should correspond to IP Address Fax.
Page 63 Transmission – [Full Color]: Scans at full color. – [Gray Scale]: Select this setting when the original is full of halftone colors such as in black-and-white photo. – [Black]: Select this setting for an original which has only black and white colors without any gray.
Page 64: Specifying The Scan Conditions
Transmission Specifying the scan conditions If [Scan Settings] is touched, [Original Type], [Simplex/Duplex], [Resolution], [File Type], [Density] are displayed and transmission conditions as per the original to be sent can be specified. Detail When sending a color transmission, set “Destination Machine Type” to “Color”.
Page 65: Original Type
Transmission Original Type Set the Original Type as per the original contents. There are following 5 types of Original Type. At the time of purchase, original type is set for [Text/Photo]. - [Text]: Touch only when the text original is to be scanned. The photo original be- comes dark if it is scanned by selecting this mode without repeating the neutral color of the photo.
Page 66: Simplex/Duplex
Transmission Simplex/Duplex Set the scanning mode in ADF as per the original condition. The 3 types of scanning modes are as follows. At the time of purchase, mode is set to [1-Sided]. - [1-Sided]: Touch to scan 1-sided original. - [2-Sided]: Touch to scan 2-sided original. - [Cover + 2-Sided]: Touch to scan cover and 2-sided original.
Page 67: Density
Transmission - [400×400 (Super Fine)]: Touch to scan the original having small text and figures. - [600×600 (Ultra Fine)]: Touch to scan especially fine originals with fine drawings and text. Note When [300 × 300dpi] is selected, it is converted to 200 × 200dpi and transmitted.
Page 68: Specifying Only One Destination
Transmission Specifying only one destination Only one destination can be specified in internet fax in the following ways. - Specifying from registered destination - Specifying by direct input - Specifying from the program destination Detail For details on the method of specifying form registered destination, refer to “Specifying from registered destination”...
Page 69: Searching The Registered Destination (Search Text Button)
Transmission – For details on searching after entering the details, refer to the “Searching the registered destination (Detail Search)” on page 2-27. The destination is specified. Searching the registered destination (Search text button) Destination can be searched from the specified search text when destination is registered.
Page 70: Searching The Registered Destination (Address Type)
Transmission Searching the registered destination (Address Type) Destination can be searched from the address type (Internet Fax, IP Address Fax etc.). Touch [Search] of [Address Book] tab. Touch [Address Type]. C550 2-26...
Page 71: Searching The Registered Destination (Detail Search)
Transmission Select the destination type. – If the button for the desired destination type is not displayed, touch [←] or [→]. – Display of default settings of [Address Book] tab can be changed to address type by Default Address Book setting. For details, refer to “Setting initial setting value of fax function (Default Scan/Fax Set- tings)”...
Page 72 Transmission Touch [Detail Search]. – When the destination applicable to the entered information is not found, “Search Result: 0” is displayed and button is not displayed on the screen. Touch [Name] or [Destination]. – Enter the name or E-mail address, IP Address by the keyboard dis- played on the screen and touch [OK].
Page 73 Transmission – To select whether or not to differentiate between uppercase and lowercase letters, display the Search Options screen. – If “Uppercase and Lowercase Letters” in the Search Option Set- tings screen of Utility mode is set to “Differentiate”, the search is performed while differentiating between uppercase and lowercase letters.
Page 74: Specifying By Direct Input
Transmission Specifying by direct input The destination can be specified by direct input even if the destination is not registered in the Address Book. Note If “Manual Destination Input” in Utility mode is set to “Restrict” or if “Man- ual Destination Input” in the Default Function Permission or Function Per- mission screen in User Authentication Settings is set to “Restrict”, the [Direct Input] tab will not appear.
Page 75 Transmission – Touch [IP Address Fax] to send IP Address Fax. Enter the destination and then touch [OK]. – In case of internet fax, enter E-mail address of transmission desti- nation with the keyboard on the screen. – Touch [RX Ability (Destination)], and then select the compression type, paper size and resolution for the reception capability of the re- cipient’s machine.
Page 76: Performing An Ldap Search (Search)
Transmission – If the recipient’s machine is a color machine, and a color original is to be sent, touch [Color]. – When [C] (clear) key is pressed, all entered addresses or numbers are cleared. The destination is specified. Performing an LDAP search (Search) A destination can be searched for on the specified LDAP server based on the entered keyword.
Page 77 Transmission Touch [Address Search] in the Fax/Scan mode screen. Touch [Search]. – If multiple LDAP servers are registered, a screen for selecting a server appears. From the list, select the server to be searched, and then touch [OK]. – If settings have been specified for authenticating when connecting to the server, a logon screen appears.
Page 78: Performing An Ldap Search (Advanced Search)
Transmission Type in the keyword to be searched for, and then touch [Start Search]. The corresponding addresses on the specified LDAP server are searched for. Select the desired address in the list, and then touch [OK]. The destination is specified. Performing an LDAP search (Advanced Search) A destination can be searched for on the specified LDAP server based on the specified search conditions.
Page 79 Transmission Touch [Address Search] in the Fax/Scan mode screen. Touch [Advanced Search]. – If multiple LDAP servers are registered, a screen for selecting a server appears. From the list, select the server to be searched, and then touch [OK]. – If settings have been specified for authenticating when connecting to the server, a logon screen appears.
Page 80 Transmission – Touch [OR], and then select the keyword search condition in the screen that appears. The corresponding addresses on the specified LDAP server are searched for. Select the desired address in the list, and then touch [OK]. The destination is specified. C550 2-36...
Page 81: Specifying Multiple Destinations (Broadcast Transmission)
Transmission Specifying multiple destinations (broadcast transmis- sion) A fax can be sent to multiple destinations at the same time. This function is called broadcast transmission. Broadcast transmission Total 505 faxes including 500 Address Book destinations and 5 by only of internet fax direct input.
Page 82: Specifying Multiple Destinations (By Registered Destination And Direct Input)
Transmission Specifying multiple destinations (By registered destination and direct input) The destination that is to be specified only when necessary is specified by referring to “Specifying only one destination” on page 2-24. – Touch the required destination continuously to select multiple reg- istered destinations.
Page 83 Transmission Touch the targeted group button. Multiple destinations are specified. Detail To cancel the group key display, touch [Favorite]. In the Default Address Book setting, the default display settings of the [Address Book] tab can be changed to “Address Type”. The group key appears as one of the address types.
Page 84: Send A Fax With Program Destination
Transmission Send a fax with Program destination When the program destination is registered, a fax can be sent by specifying the registered program button. If transmission settings (Original type and original specification etc.) are reg- istered by a program button, a fax can be sent only by touching that button without specifying function settings at each time.
Page 85 Transmission Touch [Page List]. Touch the page button registered by the targeted program and then touch [OK]. – Page button is displayed on touching [↑] and [↓]. Touch the targeted program button and touch [OK]. – Program button is displayed on touching [↑] and [↓]. C550 2-41...
Page 86 Transmission – You can specify only one program destination. Settings and destination are called. Press [Start] key. The original is scanned and then transmitted. C550 2-42...
Page 87: Checking The Settings
Transmission Checking the settings The destination that was specified can be checked under Broadcast Desti- nations on the left panel, and the setting details can be checked on the set- tings screen. To check the settings The destination that was specified can be checked under Broadcast Desti- nations on the left panel.
Page 88 Transmission Touch the button for the item that is to be checked and check the set- ting details. There are following 5 types of settings that can be checked by the network fax transmission. – [Destination Settings]: The destination can be checked. The desti- nation to be checked is selected from the list and the details of the destination are confirmed by touching [Detailed destination].
Page 89 Transmission – [Check Scanning Settings]: The scanning settings can be checked. If each setting on the screen is touched, the corresponding scan- ning setting screen is displayed and setting can be changed. Touch [Forward →] to display the next screen and touch [← Back] –...
Page 90 Transmission – For details on Fax Header Settings, refer to “Communication Set- tings” on page 6-5. – [Check E-Mail Settings]: The E-mail settings can be checked. – For details on E-mail settings, refer to “Communication Settings” on page 6-5. After the checking is completed, touch [Close] until returning to the Fax/Scan screen.
Page 91: Operations While Scanning
Transmission 2.10 Operations while scanning If original size cannot be detected If original size cannot be detected, the Scan Size screen is displayed. Set the original size. Touch original size button and then touch [OK]. In case of European Models (Metric) In case of North American Models (Inch) Touch [Close] and then touch [OK].
Page 92: When Memory Overflows
Transmission When memory overflows When the memory is transmitted, if the original contains many pages or if the data is large such as when the original contains many fine details, the mem- ory may became full and the fax cannot be sent. Detail For details on memory overflow processing, refer to “Error Messages”...
Page 93: When Unable To Send Fax
Transmission 2.11 When unable to send fax When IP address fax is used, if the fax cannot be sent because the recipi- ent’s line was busy, it can be transmitted again by using the redial function. The redial function of this function has auto redial, manual redial. Note The destination cannot be changed with auto redial or manual redial in the Current Jobs list.
Page 94: Redial Confirmation Screen
Transmission Redial confirmation screen When the fax cannot be sent due to the problem in the recipient’s fax ma- chine, the screen to confirm redial is displayed. Touch [OK]. Redialing begins after the setting time progresses. When the transmission is not possible even after redialing, the display screen to confirm that it cannot be terminated normally by the job, is displayed.
Page 95: Manual Redial (Current Jobs List)
Transmission Manual redial (Current Jobs List) The job waited due to redial is manually redialed. Touch [Job List] and then touch [Job Details] button. Touch [Send]. Select the job condition [Waiting To Redial] and then select [Redial] button. Redial screen is displayed. Touch [OK].
Page 96: Reserving The Transmission
Transmission 2.12 Reserving the transmission A function for queuing the next transmission while printing or during trans- mission. This function is called reserved transmission. Touch [Next Scan/Fax Job]. – Unless [TX Display] or [RX Display] is not set to “Yes”, the [Next Scan/Fax Job] is not displayed.
Page 97 Transmission Specify the functions if required. – For details on Scan Settings, refer to “Specifying the scan condi- tions” on page 2-20 and “Scan Settings” on page 6-2. – For details on Original Settings, refer to “Original Settings” on page 6-4. –...
Page 98: Stopping The Transmission
Transmission 2.13 Stopping the transmission Stopping during transmission In case of job during transmission, the transmission can be stopped from the next operation. Note A fax to be stored in this machine are called queued jobs. Touch [Job List]. Touch [Job Details]. Touch [Send].
Page 99: Checking The Transmission Reservation Job
Transmission 2.14 Checking the transmission reservation job The transmission reservation status stored in the memory can be checked by job list displayed on the screen. Touch [Job List]. Touch [Job Details]. Touch [Send] tab. Touch [Current Jobs]. After the checking is completed, touch [Close] until returning to the Fax/Scan screen.
Page 100: Checking The Communication Result
Transmission 2.15 Checking the communication result Communication result in job list can be checked. Following items on the Job History list screen can be checked. Job History list (Send) Item Description Address Type Address types (Fax, E-Mail Addr., FTP file, SMB file, TWAIN Others) are displayed.
Page 101: To Check The Communication Result
Transmission To check the communication result Touch [Job List]. Touch [Job Details]. Touch [Send] or [Receive]. Touch [Job History]. Check the communication result. C550 2-57...
Page 102 Transmission – Job History list (Send) – Job History list (Receive) – Touch [Comm.] to check the communication result in the form of Scan TX List, Fax TX List, and Fax RX List. – Touch the button for the desired report below “Report Types”, se- lect “Output Limit”, and then press the [Start] key.
Page 103: Fax Header Settings
Transmission 2.16 Fax Header Settings The Original to be sent is recorded as follows by receiver. Reminder [Outside Body Text] function cannot be used in Internet Fax/IP Address Fax. Header information is added within the original even if [Outside Body Text] is set.
Page 104 Transmission When the Header Position is set to [OFF] Note In North American models, [Header Position] cannot be set to [OFF]. The sender name and fax number set in [Header Information] of in Utility mode is displayed in FROM column of Header information. The Header information is shared with normal fax function.
Page 105: Faxing After Previewing
Transmission 2.17 Faxing after previewing Previewing allows you to view an image of the scanned document in the touch panel before it is sent. Note Previewing is not available when performing the quick memory transmis- sion operation. Preview screen From the Preview screen, the scanned document can be rotated if the orien- tation is incorrect or settings specified before scanning can be changed.
Page 106: Zoom
Transmission Part name Description [Change Setting] Settings for the scanned originals can be changed. For details, refer to “Change Setting” on page 2-64. Page Rotation Rotates the preview image by 180 degrees. For details, refer to “Page Rotation” on page 2-63. Zoom Enlarges or reduces the preview image.
Page 107: Page Rotation
Transmission Page Rotation In Page Rotation, a preview image can be rotated by 180 degrees to correct wrong original direction. Touch [Rotate current page] to rotate the currently displayed page by 180 degrees. Touch [Select page(s) to rotate] to display the list of scanned pages. Up to 8 scanned pages can be displayed, and touching [↑] or [↓] switches between the pages.
Page 108: View Finishing
Transmission View Finishing Touch [View Finishing] to display the finishing settings in the preview image of the output with icons and texts, and finishing status can be checked. Press [View Finishing] again to cancel the finishing view of the preview im- age.
Page 109: Previewing
Transmission Note The keys that appear in the Change Setting screen may be different, de- pending on the selected settings. Parameter Description Document Select either 1-sided or 2-sided. If the “Cover + 2-Sided” is speci- fied, [Cover + 2-Sided] also appears. Original Size This item can be selected when “Mixed Original”...
Page 110 Transmission – When loaded into the ADF Press the [Start] key. Scanning of the document begins, and the Preview screen appears. Check the preview image. – To change the settings, touch [View Pages], and then continue with step 9. – To begin the transmission, continue with step 10.
Page 111 Transmission Change the settings, and then touch [View Status]. – For details on the Preview screen, refer to “Preview screen” on page 2-61. Touch [Finish], and then press the [Start] key. The transmission begins. C550 2-67...
Page 112: Reception (Internet Fax)
Reception...
Page 113: Auto-Acquisition
Reception Reception Reception (Internet Fax) There are two methods of E-mail reception; auto-acquisition and manual ac- quisition. When this machine receives an E-mail, the E-mail text and any at- tached files are printed automatically. When the [Memory RX Setting] is activated in the Utility mode, the received original is saved in “Memory RX User Box”.
Page 114: Manual Acquisition
Reception Manual acquisition E-mail can be acquired manually from POP server. Press [Fax/Scan] key to display the Fax/Scan screen. Touch [Receive I-Fax]. C550...
Page 115: Reception (Ip Address Fax)
Reception Reception (IP Address Fax) The fax is printed automatically when this machine receives IP Address Fax. When the [Memory RX Setting] is activated in the Utility mode, the received original is saved in “Memory RX User Box”. The saved original can be printed if required.
Page 116: When Unable To Receive Fax
Reception When unable to receive fax An error message is displayed if the fax cannot be received. Refer to “Fax cannot be received” on page 4-5, and then perform the indicated operation. The error message display disappears on pressing [Stop] key. Reminder Reception may not be possible when memory is full.
Page 117: Temporary Memory Reception
Reception Temporary memory reception If the received document cannot be printed due problems such as paper misfeed, it is saved in the memory until it can be printed. This function is known as temporary memory reception. When the problems such as paper misfeed are corrected, received docu- ments saved in the memory are printed.
Page 118: Maintaining A Record During Reception
Reception Maintaining a record during reception When printing the received fax, the page size of the received document is compared with the size of the loaded paper, and the fax is printed by reduc- ing at the specified reduction rate or by reducing so as to fit the loaded pa- per.
Page 119: Printing By Reducing To Fit The Paper
Reception Printing by reducing to fit the paper When the received document is longer than regular size, an appropriate pa- per size is determined from the width and length of the received document and it is printed on a paper of that size. When the most appropriate paper size is not loaded in the paper tray, the document is reduced and printed on a paper of the nearest size.
Page 120 Reception Width of the Reception in- received doc- formation re- Length of the received document ument cording position [OFF] or [Inside 0 - 150 151 - 305 306 - 390 391 or more Body Text] [Outside Body 0 - 141 142 - 296 297 - 381 382 or more...
Page 121 Reception Step 2: Selecting the actual paper for printing Checked whether the appropriate paper size determined in Step 1 is loaded in the machine. Appropriate paper size is loaded: Printing starts. Appropriate paper size is not loaded and [Auto Tray Switch ON/OFF] (Auto tray change over function) of the corresponding paper tray is set to [Restrict]: The appropriate paper size is sequentially checked from the table.
Page 122 Reception When [Print Separate Fax Pages] is [OFF]: The printing paper is sequentially selected from the top row. Appropriate paper 5.5 × 8.5 v 8.5 × 11 w 8.5 × 11 v 8.5 × 14 w 11 × 17 w Paper order 5.5 ×...
Page 123 Reception When [Print Separate Fax Pages] is [ON]: The printing paper is sequentially selected from the top row. Appropriate paper 5.5 × 8.5 v 8.5 × 11 w 8.5 × 11 v 8.5 × 14 w 11 × 17 w Paper order 5.5 ×...
Page 124 Reception Detail If the actual paper for printing is smaller than the paper determined in Step 1, the fax is reduced and then printed. If the [Print Separate Fax Pages] is [OFF] and the orientation of the actual paper for printing and the orientation of the paper determined in Step 1 is different, it is automatically rotated 90º...
Page 125: Printing To Equal Size
Reception • When [Tray Selection for RX Print] is set to other than [Auto], fax is print- ed on the paper of the paper tray specified in the [Tray Selection for RX Print] (excluding manual tray). When size is smaller than the received document, it is reduced and then printed.
Page 126: Method Of Printing During Reception
Reception Method of printing during reception The relation between the actual printing of the fax and the paper size of the received fax is as follows. Paper size of the received Selecting a tray document Setting of [Min. Reduction for RX Print] from [Tray Selec- tion for RX Print] ×...
Page 127 Reception Detail When [Duplex Print (RX)] is [ON], fax can be printed on both sizes of the paper. For details, refer to “Settings of transmission and reception mode (TX/RX Settings)” on page 9-79. Note In case of color mode, the received fax is normally printed on a regular size paper of the same size.
Page 128: Footer Setting
Reception Footer setting When [Footer Position] is set to [Inside Body Text] or [Outside Body Text] in [Header/Footer Position] of the Utility mode, reception information (date, time, reception number, page number) is printed on the received document as the footer. Reminder [Outside Body Text] function cannot be used in color mode of IP Address Fax.
Page 129 Reception When the Footer Position is set to [OFF] Note [Footer Position] settings are shared with normal fax functions. Detail For details on [Footer Position] settings, refer to “Specifying the method of setting the transmission source/reception information (Header/Footer Position)” on page 9-73. C550 3-18...
Page 130: Troubleshooting
Troubleshooting...
Page 131: Fax Cannot Be Sent (Internet Fax)
Troubleshooting Troubleshooting Fax cannot be sent (Internet Fax) If you are unable to send E-mail, refer to the following table and perform the indicated operations. If the fax still cannot be sent correctly, even after per- forming the described operations, contact your service representative. Detail If you are unable to send a fax, the TX Result Report will be produced by the machine.
Page 132 Troubleshooting Note E-mail may not reach the recipient due to internet network pathway even if “----” is displayed in the result column of Transmission Result Screen (Job List > Job Details > Send > Job History list) and Activity Report. “----”...
Page 133: Fax Cannot Be Sent (Ip Address Fax)
Troubleshooting Fax cannot be sent (IP Address Fax) If the fax cannot be sent, refer to the following table, and then perform the indicated operations. If the fax still cannot be sent correctly, even after per- forming the described operations, contact your service representative. Detail If you are unable to send a fax, the TX Result Report will be produced by the machine.
Page 134: Fax Cannot Be Received
Troubleshooting Fax cannot be received If the fax cannot be received, refer to the following table, and then perform the indicated operations. If the fax still cannot be received correctly, even af- ter performing the described operations, contact your service representative. Detail The Internet Fax RX Error Report is printed out in cases such as reception of unsupported file types.
Page 135 Troubleshooting Symptoms Checkpoints Remedy Fax cannot be print- Is the Memory RX func- When the Memory RX function is set, print tion set? the received original as follows. 1. Press [User Box] key. 2. Touch [Use Document]. 3. Touch [System User Box]. 4.
Page 136: Error Messages
Troubleshooting Error Messages If there is a machine malfunction, the error screen appears with one of the following error messages. Refer to the following table, and then perform the indicated operations. If the correct transmission is still not possible even after performing the de- scribed operations, contact your service representative.
Page 137: Reception System Error Code
Troubleshooting Code Type Error contents Redial ON or Remedy Other errors Other errors • Check whether each setting is correct. • Check whether a net- work error exists, such as an unplugged cable. • Switch the main power supply OFF/ON, and then try sending the fax again.
Page 138 Troubleshooting Code Type Error contents Remedy Decode File error Request the sender to resend the fax with correct file name given below. Internet fax: TIFF IP address fax: PDF or TIFF Decode Decode error Invalid data format was received. Request the sender to resend the file in the correct for- mat.
Page 139: If "Contact Your Service Rep." Is Displayed (Service Call)
Troubleshooting If “Contact your Service Rep.” is displayed (Service Call) When there is a problem that cannot be remedied by the customer, “Contact your Service Rep.” message is displayed on the screen. (Service Call Screen) Normally, the telephone and fax number of the service representative of the customer is displayed on the center of the service call screen.
Page 140 Troubleshooting C550 4-11...
Page 141: Specifications (Internet Fax)
Specifications...
Page 142 Specifications Specifications Specifications (Internet Fax) Specifications for Internet Fax are listed below. In order to incorporate im- provements, these product specifications are subject to change without no- tice. Item Specifications Image memory capacity 31GB (31GB of 60GB hard disk is used for image memory capacity.) The hard disk is commonly used with copy, scan, printer and box operations.
Page 143 Specifications Item Specifications E-mail Recep- E-mail Acquisi- Settings within a range of 1-60 minutes are possible tion tion Interval POP Manual Allowed reception Box Specifica- Not allowed (Allowed only for Memory RX function) tion Reception Received Doc- Received original width: A4/B4/A3 ument Size Reception cod- TIFF-S (MH), TIFF-F (MH/MR/MMR)
Page 144: Specifications (Ip Address Fax)
Specifications Specifications (IP Address Fax) Specifications for the main IP Address Fax-related products are listed below. In order to incorporate improvements, these product specifications are sub- ject to change without notice. Item Specifications Image memory capacity 31GB (31GB of 60GB hard disk is used for image memory capacity.) The hard disk is commonly used with copy, scan, printer and box operations.
Page 145: Useful Transmission Functions
Useful transmission functions...
Page 146: List Of Functions On The Settings Screen
Useful transmission functions Useful transmission functions List of functions on the Settings screen Following functions are displayed on the Scan Settings, Original Settings and Communication Settings screens. Scan Settings Screen display Description Basic settings [Original type], [Simplex/Duplex], [Resolution], [Density], [Separate Scan] are set. →page 2-20, page 2-14 Specify to send faxes in color.
Page 147 Useful transmission functions Screen display Description [Application] [Scan Size] Sends the fax after specifying the scan size. This is useful when you want to fax only a por- tion of the original. →page 6-22 [Annotation] The original can be saved in the box with date/ time and filing number at the same time as the transmission of the Fax.
Page 148: Original Settings
Useful transmission functions Original Settings Screen display Description “Special Original” [Mixed Original] When an original of varying sizes is loaded, this function detects the original size in one operation and sends them. →page 6-33 [Z-Folded Original] Function that faxes the pages whose paper size cannot be correctly detected as the pag- es are folded.
Page 149: Communication Settings
Useful transmission functions Communication Settings Screen display Description [E-Mail Settings] Function to specify the Subject or Body of E- mail at the time of Internet Fax transmission. →page 6-47 [Fax Header Settings] At the time of Fax transmission, usage of transmission source information can be spec- ified for each job.
Page 150: Sending A Fax After Adjusting The Density Of Background Color (Background Removal)
Useful transmission functions Sending a fax after adjusting the density of back- ground color (Background Removal) Background Removal Background Removal is a function that adjusts the density of the back- ground color of the original. If original background is colored, the back- ground of the transmission data becomes black when it is scanned.
Page 151 Useful transmission functions Touch [Background Removal]. Touch [Dark] to darken the background color of original, and [Light] to lighten the background. – If [Auto] is selected, the original scanning speed slows down as the background is adjusted for each page of the original. Touch [OK].
Page 152 Useful transmission functions Set other functions if required. – For details on Scan Settings, refer to “Specifying the scan condi- tions” on page 2-20 or “Scan Settings” on page 6-2. – For details on Original Settings, refer to “Original Settings” on page 6-4.
Page 153: Sending The Fax After Accentuating The Text Edges (Sharpness)
Useful transmission functions Sending the fax after accentuating the text edges (Sharpness) Sharpness Sharpness is the function that adjusts the intensity of the edges. When the text in the original is blurred, the clarity of the text can be increased by ad- justing the sharpness with “+”.
Page 154 Useful transmission functions Touch [Sharpness]. To increase the clarity of the edges, touch [ ] on + side, and to smoothen the text, touch [ ] on - side. Touch [OK]. Returns to Quality Adjustment screen. Touch [OK]. Returns to Scan Settings screen. Touch [OK].
Page 155 Useful transmission functions – For details on Communication Settings, refer to “Communication Settings” on page 6-5. Specify the destination. – For details regarding specifying destinations, refer to “Specifying only one destination” on page 2-24 and “Specifying multiple desti- nations (broadcast transmission)” on page 2-37. Press [Start] key.
Page 156: Sending The Fax After Erasing Shadows (Frame Erase)
Useful transmission functions Sending the fax after erasing shadows (Frame Erase) Frame Erase When the original is scanned while the ADF is open, there may be a black shadow around the original at the time of scanning the booklet original and the original may be faxed with that black shadow.
Page 157 Useful transmission functions Touch [Frame Erase]. Select [Top], [Left], [Right], [Bottom], [Frame] and set the respective erase values. – When a frame on a specified position is not to be erased, touch the button of the desired frame and then touch [None]. When [None] is to be cancelled, press the keypad or [+] button and specify the erase quantity.
Page 158 Useful transmission functions – For North America models (Inch) For setting the Frame erase values in North American models (Inch) with fraction display, touch [ ], change the numerator and de- nominator and the touch [-], [+]. To set the frame erase values for numeric display in North American models (Inch), press keypad or [-] and [+].
Page 159 Useful transmission functions – For details regarding specifying destinations, refer to “Specifying only one destination” on page 2-24 and “Specifying multiple desti- nations (broadcast transmission)” on page 2-37. Press [Start] key. – To stop the transmission, refer to “Stopping the transmission” on page 2-54.
Page 160: Sending Double-Paged Originals Page By Page From Right To Left (Book Copy)
Useful transmission functions Sending double-paged originals page by page from right to left (Book Copy) Book Copy When the book and catalog etc. is sent by fax, the original is divided into right and left pages and is sent page by page. There are following types of book copy.
Page 161 Useful transmission functions – When there is a front cover, first load the front cover. – For details on loading originals, refer to “Loading the original” on page 2-13. – When fax is to be sent with the cover, the original is scanned in the order of front cover, back cover, and double-paged text original.
Page 162 Useful transmission functions – The black shadow in the surrounding and center part can be erased by setting “Book Erase”. “Book Erase” can be used in combination with other functions. – Center Erase Screen For European models (Metric) For setting the Center Erase values in European models (Metric), press keypad or [-], [+].
Page 163 Useful transmission functions For details on switching between decimal and fraction values, refer to “User’s Guide [Copy Operations]”. – For details on [Frame Erase], refer to “Sending the fax after erasing shadows (Frame Erase)” on page 6-12. Touch [OK]. Returns to Book Scan screen. Touch [Close].
Page 164 Useful transmission functions Press [Start] key. The original is scanned. Scan the entire original and touch [Finish]. – When [Front Cover] is selected, double-paged text original is scanned page by page after the Front cover is scanned. SURVEYOR’S REPORT – When [Front + Back Covers] is selected, Back cover is scanned af- ter the Front cover and finally the double-paged text original is scanned page by page.
Page 165 Useful transmission functions – To stop the transmission, refer to “Stopping the transmission” on page 2-54. – When you cannot send a fax, refer to “Troubleshooting” on page 4-2. The scanned original is stored in the memory as a scheduled job and transmission is started.
Page 166: Sending A Fax With The Specified Original Scanning Area (Scan Size)
Useful transmission functions Sending a fax with the specified original scanning area (Scan Size) Scan Size Scan Size is a function for specifying the scanning size of an original. When the paper width on the recipient’s side is smaller than the paper size of the original that is sent, the original is reduced and then printed.
Page 167 Useful transmission functions Touch [Scan Size]. Touch the button for specifying original size as per the state of original. – Touch [↑] or [↓] to display the next or previous fixed size screen. – The following standard paper sizes are not available with fax trans- missions.
Page 168 Useful transmission functions – For European models (Metric) For North American models (Inch) Touch [OK]. Returns to Application screen. Touch [Close]. Returns to Scan Settings screen. Touch [OK]. Returns to Fax/Scan screen. Set other functions if required. – For details on Scan Settings, refer to “Specifying the scan condi- tions”...
Page 169 Useful transmission functions Specify the destination. – For details regarding specifying destinations, refer to “Specifying only one destination” on page 2-24 and “Specifying multiple desti- nations (broadcast transmission)” on page 2-37. Press [Start] key. – To stop the transmission, refer to “Stopping the transmission” on page 2-54.
Page 170: Copying The Original At The Same Time As Sending The Fax (Send & Print)
Useful transmission functions Copying the original at the same time as sending the Fax (Send & Print) Send & Print It is a function to copy at the same time as Fax transmission. Number of cop- ies can be increased and 2-Sided printing and staple margins can be set. Reminder In order to use the staple function, the optional finisher must be installed.
Page 171 Useful transmission functions – Touch [1-Sided] or [2-Sided] to specify Simplex/Duplex printing. – Touch [Corner] or [2 Position] to specify the staple margins and touch [None] to cancel the staple margins. Touch [Close]. Returns to Scan Settings screen. Touch [OK]. Returns to Fax/Scan screen.
Page 172: Confirming That The Original Is Scanned (Tx Stamp)
Useful transmission functions Confirming that the original is scanned (TX Stamp) TX Stamp When the fax is to be sent using ADF, whether each page of the original has been scanned or not can be confirmed by adding the completion stamp to the scanned original.
Page 173: Sending The Fax After Specifying Tx Stamp
Useful transmission functions Sending the fax after specifying TX Stamp Press [Fax/Scan] key to display the Fax/Scan screen. Load the original. – For details on loading originals, refer to “Loading the original” on page 2-13. Touch buttons in order of [Scan settings], [Application]. Touch [TX Stamp].
Page 174 Useful transmission functions Press [Start] key. – To stop the transmission, refer to “Stopping the transmission” on page 2-54. – When fax cannot be sent, refer to “Troubleshooting” on page 4-2. The scanned original is stored in the memory as a scheduled job and transmission is started.
Page 175: Sending A Fax After Specifying The Filename Of The Scanned Data (Document Name)
Useful transmission functions Sending a fax after specifying the filename of the scanned data (Document Name) Original Name Original Name is a function to specify the filename of the scanned data at the time of Internet Fax transmission. When an original name is not specified, the original is named automatically on the basis of the following rules.
Page 176 Useful transmission functions Change to the desired original name. Touch [OK]. Returns to Scan Settings screen. Touch [OK]. Returns to Fax/Scan screen. Set other functions if required. – For details on scan settings, refer to “Specifying the scan condi- tions” on page 2-20 or “Original Settings” on page 6-4. –...
Page 177: Sending An Original Of Varying Sizes By A Single Operation (Mixed Original)
Useful transmission functions 6.10 Sending an original of varying sizes by a single oper- ation (Mixed Original) Mixed Original Mixed Original is a function that detects each original size when an original with varying sizes is loaded. Transmitted and reproduced in the same sizes as the original pages at the destination.
Page 178 Useful transmission functions Arrange the sending side of the original upwards as shown in the figure. Arrange the sending side of the original upwards and load it in the pa- per feed tray. Slide the lateral guides against the edges of the original. –...
Page 179 Useful transmission functions Touch [Mixed Original]. – Touch [Mixed Original] once again to cancel the settings. Touch [OK]. Returns to Fax/Scan screen. Set other functions if required. – For details on Scan Settings, refer to “Specifying the scan condi- tions” on page 2-20 or “Scan Settings” on page 6-2. –...
Page 180: Sending An Original With Folds (Z-Folded Original)
Useful transmission functions 6.11 Sending an original with folds (Z-Folded Original) Z-Folded Original Function that faxes the pages whose paper size cannot be correctly detect- ed as the pages are folded. Note Use ADF. Z-Folded Original cannot be faxed using original glass. Originals from the second original onwards are transmitted with the size same as that of first original.
Page 181 Useful transmission functions Touch [Z-Folded Original]. – Touch [Z-Folded Original] once again to cancel the settings. Touch [OK]. Returns to Fax/Scan screen. Set other functions if required. – For details on Scan Settings, refer to “Specifying the scan condi- tions” on page 2-20 or “Scan Settings” on page 6-2. –...
Page 182: Sending A Long Original (Long Original)
Useful transmission functions 6.12 Sending a long original (Long Original) Long Original Function that sends pages having a length of more than 432mm (17 inch). Original of a length of up to 1000mm (39-1/4 inch) can be sent by specifying Long Original setting.
Page 183 Useful transmission functions Touch [Long Original]. – Touch [Long Original] once again to cancel the settings. Touch [OK]. Returns to Fax/Scan screen. Set other functions if required. – For details on Scan Settings, refer to “Specifying the scan condi- tions” on page 2-20 or “Scan Settings” on page 6-2. –...
Page 184: Specifying The Binding Position (Binding Position)
Useful transmission functions 6.13 Specifying the binding position (Binding Position) Binding Position Function to specify the binding position settings when a double sided origi- nal is to be sent using ADF. There are top and left binding positions for a dou- ble-sided original and the top and bottom relation of the back side of the original is different.
Page 185 Useful transmission functions Touch [Binding Position]. Touch [Top], [Left] or [Auto] to select the margins of the double-sided original. Touch [OK]. Returns to Original Settings screen. Touch [OK]. Returns to Fax/Scan screen. Set other functions if required. – For details on Scan Settings, refer to “Specifying the scan condi- tions”...
Page 186 Useful transmission functions Specify the destination. – For details regarding specifying destinations, refer to “Specifying only one destination” on page 2-24 and “Specifying multiple desti- nations (broadcast transmission)” on page 2-37. Press [Start] key. – To stop the transmission, refer to “Stopping the transmission” on page 2-54.
Page 187: Faxing By Reducing The Effect Of Dust From The Left Partition Glass (Despeckle)
Useful transmission functions 6.14 Faxing by reducing the effect of dust from the left par- tition glass (Despeckle) About the Despeckle Function that reduces the effect that the dust from the left partition glass has on the scan data when scanning an original from the ADF. Note The scan speed is slowed.
Page 188 Useful transmission functions Returns to Fax/Scan screen. Set other functions if required. – For details on Scan Settings, refer to “Specifying the scan condi- tions” on page 2-20 or “Scan Settings” on page 6-2. – For details on Original Settings, refer to “Original Settings” on page 6-4.
Page 189: Sending The Fax After Reconfirming The Destination (Destination Check Display Function)
Useful transmission functions 6.15 Sending the fax after reconfirming the destination (Destination Check Display Function) Destination Check Display Function After pressing [Start] key on completion of destination specification, the des- tination list screen is displayed with the number of destinations. As the fax is sent after reconfirming the destination, misdirected transmission due to the mistake in the destination can be prevented.
Page 190 Useful transmission functions Press [Start] key. Destination Settings is displayed. Confirm that the specified destination is correct and touch [Send] or press [Start] key. – To stop the transmission, refer to “Stopping the transmission” on page 2-54. – For details on “Unable to send”, refer to “Troubleshooting” on page 4-2.
Page 191: Sending A Fax After Specifying The E-Mail Subject Or Body (E-Mail Settings)
Useful transmission functions 6.16 Sending a fax after specifying the E-mail Subject or Body (E-mail settings) E-mail Settings E-mail Settings is a function to specify the Subject or Body of the E-mail or the original name of the attached file at the time of Internet Fax transmission. Sending a Fax after specifying the E-mail Settings Press [Fax/Scan] key to display the Fax/Scan screen.
Page 192 Useful transmission functions Specify the original name and Touch [OK]. – When an original name is not specified, the original is named auto- matically. For details on original name, refer to “Sending a fax after specifying the filename of the scanned data (Document Name)” on page 6-31.
Page 193 Useful transmission functions – To directly enter the Subject, touch [Direct Input], enter the subject and touch [OK]. Touch [Body]. Specify the body. – If the desired Body is already registered, select the Body from the list and touch [OK]. –...
Page 194 Useful transmission functions – To directly enter the body, touch [Direct Input], enter the body and touch [OK]. Touch [Close]. Returns to Communication Settings screen. Touch [Close]. Returns to Fax/Scan screen. Set other functions if required. – For details on Scan Settings, refer to “Specifying the scan condi- tions”...
Page 195: Specifying The Way Of Adding The Transmission Source Information (Fax Header Settings)
Useful transmission functions 6.17 Specifying the way of adding the transmission source information (Fax Header Settings) Fax Header Settings Fax header (Transmission source information) can be added for each job at the time of fax transmission. The contents added to original as fax header are registered in [Header Infor- mation] of the Utility mode.
Page 196 Useful transmission functions Touch [Fax Header Settings]. Specify whether to add the fax header. – In European models, if [Header Position] of the Utility mode is set to [OFF] and [Fax Header Settings] is changed to [Yes] from the Fax Header Settings screen, the header information is added outside the original.
Page 197 Useful transmission functions Set other functions if required. – For details on Scan Settings, refer to “Specifying the scan condi- tions” on page 2-20 or “Scan Settings” on page 6-2. – For details on Original Settings, refer to “Original Settings” on page 6-4.
Page 198: Useful Reception Functions
Useful reception functions...
Page 199: Handling Originals Received By Memory
Useful reception functions Useful reception functions Handling Originals received by memory The received document is stored in memory and can be printed if required. This function is known as the Memory RX. Details of the procedure for print- ing and deleting the received documents when Memory RX is set are given below.
Page 200: Deleting Received Documents
Useful reception functions Select the received document which is to be printed and touch [Print List]. – Touch [↑] or [↓], to display the next or previous screen. – Touch [Cancel] to stop the operation. The specified received document is printed. Deleting received documents Follow the procedure given below to delete received documents stored in memory.
Page 201: Printing At The Time Of Reception
Useful reception functions Printing at the time of reception When [Duplex Print (RX)] is set to [ON] When [Duplex Print (RX)] in Utility mode is set to [ON] the fax is printed on both sides of the paper. 00 /09/ 0 09:38 #00 P.001 P.00 09:38 /09/...
Page 202: Registering/Settings
Registering/Settings...
Page 203: Displaying The Fax Registration Screen
Registering/Settings Registering/Settings Displaying the fax registration screen Displaying Create One-Touch Destination screen Follow the procedure given below to display the Create One-Touch Destina- tion screen. Press [Utility/Counter] key to display the Utility mode screen. Touch [One-Touch/User Box Registration]. – In the Utility mode, numbers displayed on buttons can be entered and selected with the keypad.
Page 204 Registering/Settings Touch [Create One-Touch Destination]. Create One-Touch Destination screen is displayed. Detail Fax can be registered in PageScope Web Connection. PageScope Web Connection is a device management utility provided by the HTTP server that is embedded in the device. The settings of this machine can be changed by activating the Web browser with a network computer and accessing the PageScope Web Connection.
Page 205: Registering The Address Book
Registering/Settings Registering the Address Book Fax numbers, E-mail addresses and registered boxes for destinations to which transmissions are frequently sent can be registered in the Address Book. The registered Address Book can be used from [Address Book] tab of Fax/Scan screen. - A maximum of 2000 destinations (0001 - 2000) including scanner desti- nations and destinations of other functions of this machine can be regis- tered.
Page 206 Registering/Settings – For details on display methods of Create One-Touch Destination screen, refer to “Displaying the fax registration screen” on page 8-2. Touch [Address Book (Public)]. – In the Utility mode, numbers displayed on buttons can be entered and selected with the keypad. For [Address Book (Public)], enter [1] with the keypad.
Page 207 Registering/Settings Touch [New]. Touch [Name], enter the destination name and then touch [OK]. – Name of up to 24 characters can be registered. – For details on text input operation, refer to “Entering text” on page 11-3. – To change the registration number, touch [No.], and then use the keypad to type in a number.
Page 208: Registering Ip Addresses In Address Book
Registering/Settings Touch [E-mail Address], enter the E-mail address and then touch [OK]. Touch [↑] or [↓]. Touch [RX Ability (Destination)], specify the recipient’s reception capa- bility and touch [OK]. Touch [Index], and then specify the index characters. Touch [Icon], select the desired icon, and then touch [OK]. The icons are used in the Image Panel function.
Page 209 Registering/Settings – For details on display methods of Create One-Touch Destination screen, refer to “Displaying the fax registration screen” on page 8-2. Touch [Address Book (Public)]. – In the Utility mode, numbers displayed on buttons can be entered and selected with the keypad. For [Address Book (Public)], enter [1] with the keypad.
Page 210 Registering/Settings Touch [New]. Touch [Name], enter the destination name and then touch [OK]. – Name of up to 24 characters can be registered. – For details on text input operation, refer to “Entering text” on page 11-3. – To change the registration number, touch [No.], and then use the keypad to type in a number.
Page 211: Registering In Address Book From Destination Setting Screen
Registering/Settings Touch [IP Address], enter the IP address and then touch [OK]. – For details on text input operation, refer to “Entering text” on page 11-3. Press [C] (clear) key, and enter “Port Number” with the keypad. Select [Color] or [Monochrome] for “Destination Machine Type”, de- pending on the recipient’s machine.
Page 212 Registering/Settings Specify the destination by direct input. – For details on specifying destinations by direct input, refer to “Specifying by direct input” on page 2-30. Touch [Check Job] in the left panel and then touch [Check Job Set- tings]. Touch [Destination Settings]. C550 8-11...
Page 213 Registering/Settings Select the destination to be registered from the list on the Destination Settings screen and the touch [Store Address]. Enter the name of destination and touch [OK]. – Name of up to 24 characters can be registered. – For details on text input operation, refer to “Entering text” on page 11-3.
Page 214 Registering/Settings Register the search character and then touch [OK]. – Touch the search button of the search character that is to be regis- tered from [Favorites] - [etc]. – If the search character is specified for destinations that are used of- ten, it is displayed at the beginning on the [Address Book] tab when [Favorites] is selected.
Page 215: Changing The Address Book
Registering/Settings Changing the Address Book Follow the procedure given below to change the Address Book. Display Create One-Touch Destination screen. – For details on display methods of Create One-Touch Destination screen, refer to “Displaying the fax registration screen” on page 8-2. Touch [Address Book (Public)].
Page 216: Deleting Address Book Destinations
Registering/Settings Select the destination to be changed and then touch [Edit]. – The registration number cannot be changed from the Edit screen. Select the item to be changed, change the contents on displayed screen and then touch [OK]. – For details on respective settings, refer to “Registering the E-mail address in Address Book”...
Page 217 Registering/Settings Touch [Address Book (Public)]. – In the Utility mode, numbers displayed on buttons can be entered and selected with the keypad. For [Address Book (Public)], enter [1] with the keypad. Touch destination type that is to be changed. – Touch [Internet Fax], to change Address Book destination of inter- net fax.
Page 218 Registering/Settings Touch [Close] until it returns to Fax/Scan screen. C550 8-17...
Page 219: Registering Group Destinations
Registering/Settings Registering Group destinations Multiple Address Book destinations can be grouped and registered in Group destinations. It is useful when same contents are to be used in broadcast transmission. - Up to 100 Group destinations (01 - 99, 00) can be registered including the groups used in scanner functions.
Page 220: Registering Group Destinations
Registering/Settings Registering Group destinations Follow the procedure given below to register Group destinations. Display Create One-Touch Destination screen. – For details on display methods of Create One-Touch Destination screen, refer to “Displaying the fax registration screen” on page 8-2. Touch [Group]. –...
Page 221 Registering/Settings – For details on text input operation, refer to “Entering text” on page 11-3. Touch [Select Group]. Select destination registered in group destination. – You can register up to 500 abbreviated destinations in one group destination. – [Index]: Select this button to display the destination in the Address Book with touching the index character button.
Page 222: Changing Group Destinations
Registering/Settings Touch [OK]. – Touch [Cancel] to discontinue the registration. Touch [Close]. – Return to procedure 3 to continue registration of group destination. Touch [Close] until it returns to Fax/Scan screen. Changing Group destinations Follow the procedure given below to change the Group destination. Display Create One-Touch Destination screen.
Page 223: Deleting Registered Group Destinations
Registering/Settings Check the changed contents and then touch [OK]. Touch [Close]. – To continue changes return to procedure 3. – Touch [Cancel] to discontinue the change. Touch [Close] until it returns to Fax/Scan screen. Deleting registered Group destinations Follow the procedure given below to delete Group destinations. Note When a Group destination is deleted, it is also deleted from Program des- tination in which the deleted group destination is being used.
Page 224 Registering/Settings Touch [Yes] on the displayed confirmation message screen and then touch [OK]. Touch [Close]. – Return to procedure 3 to continue the deletion. – Touch [No] to stop the deletion, and then touch [OK]. Touch [Close] until it returns to Fax/Scan screen. C550 8-23...
Page 225: Registering Program Destinations
Registering/Settings Registering Program destinations Scan Settings, Original Settings, Communication Settings can be combined with frequent transmission destinations and registered in program destina- tions. If these are registered in program destinations, the functions such as Scan Settings, Original Settings, Communication Settings and registered destinations can be called, specified and transmitted by just touching the program button.
Page 226 Registering/Settings – For details on Communication Settings, refer to “Communication Settings” on page 6-5. Press [Mode Memory] key. Touch [Page List]. – Program registration can be grouped according to pages. Touch [Page List] to specify program destination display in unit of pages. –...
Page 227 Registering/Settings – Touch [↓] or [↑] to go to next or previous program on the page. Touch [Name], enter Program destination name and touch [OK]. – Name of up to 24 characters can be registered. – For details on text input operation, refer to “Entering text” on page 11-3.
Page 228 Registering/Settings Select the category of the destination that is to be registered in pro- gram destination. Select the destination to be registered in the program destination and touch [OK]. – Multiple destinations cannot be selected. When multiple destina- tions are to be specified, register them as Group destinations. For details on registration method of Group destination, refer to “Reg- istering Group destinations”...
Page 229: Deleting Program Destinations
Registering/Settings Enter the destination and touch [OK]. Touch [Close]. Touch [OK]. – Touch [Cancel] to discontinue the registration. Program destinations are registered. Touch [OK]. – Return to procedure 4 to continue registration of program destina- tions. Returns to Fax/Scan screen. Deleting program destinations Follow the procedure given below to delete program destinations.
Page 230 Registering/Settings Select the button of the page with the Program destination to be delet- ed, and then touch [OK]. Select the button of the Program to be deleted and touch [Delete]. – Touch [↓] or [↑] to go to next or previous program destination on the page.
Page 231: Changing The Destination Level (Apply Levels/Groups To Destinations)
Registering/Settings Changing the destination level (Apply Levels/Groups to Destinations) Apply Levels/Groups to Destinations settings This function is used for information security to specify specific destination information so that only a specific person can access. It can be used in con- junction with user authentication and information on the destination level that matches the specified user level can be accessed.
Page 232: Changing Destination Levels
Registering/Settings Changing destination levels Press [Utility/Counter] key to display the Utility mode screen. Touch [One-Touch/User Box Registration]. – In the Utility mode, numbers displayed on buttons can be entered and selected with the keypad. For [One-Touch/User Box Registra- tion], enter [1] on the keypad. –...
Page 233 Registering/Settings Touch the destination button whose level is to be changed. Select the destination whose level is to be changed from the list and touch [Apply Level]. – Touch the search button of the search character on the Address Book screen to display the registered destination. C550 8-32...
Page 234 Registering/Settings Change the level and touch [OK]. – Touch [Cancel] to discontinue the change. Destination level is changed. Touch [Close] until it returns to Fax/Scan screen. C550 8-33...
Page 235: Registering E-Mail Subject And Text
Registering/Settings Registering E-mail subject and text E-mail subject and text can be registered. The registration, change, deletion operation for respective E-mail subject and text and operation for setting in- itial value is explained here. Registering E-mail subject The following procedure describes how to register E-mail subject. 0 Up to 10 E-mail subject and text can be registered.
Page 236 Registering/Settings Touch [E-Mail Subject]. Touch [New]. Touch [Subject]. C550 8-35...
Page 237: Changing E-Mail Subject
Registering/Settings Enter subject in the displayed screen and then touch [OK]. – Up to 64 characters can be input for E-mail subject. – For details on text input operation, refer to “Entering text” on page 11-3. Touch [OK]. – Touch [Cancel] to discontinue the registration. The registrations are executed and displayed in a list.
Page 238 Registering/Settings Touch [E-Mail Subject]. Select the subject to be changed and then touch [Edit]. – Touch [↓] or [↑] to go to next or previous page. – If [Check Job Settings] is touched on selecting the subject, the set- ting status can be confirmed. C550 8-37...
Page 239 Registering/Settings Touch [Subject]. Change the subject in the displayed screen and then touch [OK]. – For details on text input operation, refer to “Entering text” on page 11-3. Touch [OK]. – Touch [Cancel] to discontinue the change. The subject is changed. Touch [Close].
Page 240: Setting Initial Value Of E-Mail Subject
Registering/Settings Setting initial value of E-mail subject The subject set here as initial value is used by internet fax transmission. The following procedure describes how to set initial value of E-mail subject. Display Create One-Touch Destination screen. – For details on display methods of Create One-Touch Destination screen, refer to “Displaying the fax registration screen”...
Page 241: Deleting E-Mail Subject
Registering/Settings – If [Check Job Settings] is touched on selecting the subject, the set- ting status can be confirmed. The selected subject is set as initial value. Touch [Close] until it returns to Fax/Scan screen. Deleting E-mail subject The following procedure describes how to delete E-mail subject. Display Create One-Touch Destination screen.
Page 242 Registering/Settings Touch [E-Mail Subject]. Select the subject to be deleted and then touch [Delete]. – Touch [↓] or [↑] to go to next or previous page. – If [Check Job Settings] is touched on selecting the subject, the set- ting status can be confirmed. Touch [Yes] on the displayed confirmation message screen and then touch [OK].
Page 243: Registering E-Mail Text
Registering/Settings Registering E-mail text The following procedure describes how to register E-mail text. Display Create One-Touch Destination screen. – For details on display methods of Create One-Touch Destination screen, refer to “Displaying the fax registration screen” on page 8-2. Touch [E-Mail Settings]. –...
Page 244 Registering/Settings Touch [New]. Touch [Body]. Enter text in the displayed screen and then touch [OK]. – Up to 256 characters can be entered as E-mail text. – For details on text input operation, refer to “Entering text” on page 11-3. Touch [OK].
Page 245: Changing E-Mail Text
Registering/Settings Changing E-mail text The following procedure describes how to change E-mail text. Display Create One-Touch Destination screen. – For details on display methods of Create One-Touch Destination screen, refer to “Displaying the fax registration screen” on page 8-2. Touch [E-Mail Settings]. –...
Page 246 Registering/Settings – If [Check Job Settings] is touched on selected the text, the setting status can be confirmed. Touch [Body]. Change the text in the displayed screen and then touch [OK]. – For details on text input operation, refer to “Entering text” on page 11-3.
Page 247: Setting Initial Value Of E-Mail Text
Registering/Settings Setting initial value of E-mail text Here, the text set as initial value is used by internet fax transmission. The fol- lowing procedure describes how to set initial value of E-mail text. Display Create One-Touch Destination screen. – For details on display methods of Create One-Touch Destination screen, refer to “Displaying the fax registration screen”...
Page 248: Deleting E-Mail Text
Registering/Settings – If [Check Job Settings] is touched on selected the text, the setting status can be confirmed. The selected text is set as initial value. Touch [Close] until it returns to Fax/Scan screen. Deleting E-mail text The following procedure describes how to delete E-mail text. Display Create One-Touch Destination screen.
Page 249 Registering/Settings Touch [E-mail Body]. Select the E-mail Body to be deleted and then touch [Delete]. – Touch [↓] or [↑] to go to next or previous page. – If [Check Job Settings] is touched on selected the text, the setting status can be confirmed.
Page 250: Setting Memory Rx User Box
Registering/Settings Setting Memory RX User Box The received document is saved in Memory RX User Box, when [Memory RX Setting] are valid in Utility mode. Detail For details on method of printing document received in Memory RX func- tion, refer to “Handling Originals received by memory” on page 7-2. C550 8-49...
Page 251: Utility Mode
Utility mode...
Page 252: Utility Mode Operation
Utility mode Utility mode Utility mode operation Settings related to the control of this machine are provided in the Utility mode. It is recommended that an administrator should be appointed in ad- vance to manage this machine in order to avoid confusion. The method for displaying and exiting [User Settings] and [Administrator Set- tings] screens from the Utility mode is explained below.
Page 253: Displaying User Settings Screen
Utility mode Displaying User Settings screen Press [Utility/Counter] key to display the Utility mode screen. Touch [User settings]. Exiting User Settings screen Touch [Close] until it returns to Fax/Scan screen. C550...
Page 254: Displaying Administrator Settings Screen
Utility mode Displaying Administrator Settings screen Press [Utility/Counter] key to display the Utility mode screen. Touch [Administrator Settings]. Enter the administrator password and then touch [OK]. Detail Administrator password can be changed in the [Security Settings]. Ad- ministrator should responsibly maintain the password. C550...
Page 255: Exiting The Administrator Settings Screen
Utility mode Exiting the Administrator Settings screen Touch [Close] until it returns to Fax/Scan screen. C550...
Page 256: Utility Mode List
Utility mode Utility mode list Following settings are provided in the utility operations related to network fax functions. is displayed in case of Internet Fax. is displayed in case of IP Address Fax. * is a default value at the time of purchase. User Settings >...
Page 257: User Settings > Custom Display Settings > Fax Active Screen
Utility mode User Settings > Custom Display Settings > FAX Active Screen Set whether or not to display messages on the screen during sending and receiving. (page 9-23) Item Description Values that can be set TX Display Whether or not to display Yes/No* the message “Sending”...
Page 258: Administrator Settings > System Settings > Power Save Settings
Utility mode Administrator Settings > System Settings > Power Save Settings Set the power save mode settings. (page 9-30) Item Description Values that can be set Enter Power Save Mode When a fax is received in Normal/Immediately* power save mode, settings about whether to shift to the power save mode after a fixed period of time and af-...
Page 259: Administrator Settings > System Settings > Stamp Settings
Utility mode Administrator Settings > System Settings > Stamp Settings This setting is specified to use the Annotation function and Stamp/Page Printing function. (page 9-40) Item Description Values that can be set Fax TX Settings This setting is specified to Cancel*/Do not cancel use the Annotation function and Stamp/Page Printing...
Page 260 Utility mode Item Description Values that can be set Apply Lev- Address Destination levels in Ad- Level 0*- Level 5 els/Group Book dress Book destinations are Access permitted groups to Desti- set. nations Group Destination levels of Group destinations are set. Program Destination levels of Pro- destina-...
Page 261: Administrator Settings > Network Settings > Tcp/Ip Settings
Utility mode Administrator Settings > Network Settings > TCP/IP Settings Set the machine in order to use it in the network environment. (page 9-53) For details, refer to the User’s Guide [Network Scanner Operations]. Item Description Values that can be set TCP/IP Settings TCP/IP are set.
Page 262: Administrator Settings > Network Settings > E-Mail Settings > E-Mail Rx (Pop)
Utility mode Administrator Settings > Network Settings > E-Mail Settings > E-Mail RX (POP) E-mail reception (POP) is set. (page 9-59) Other settings of E-mail RX (POP) are not used in Internet Fax. For details, refer to the User’s Guide [Network Scanner Operations]. Item Description Values that can be set...
Page 263: Administrator Settings > Network Settings > Network Fax Settings
Utility mode Administrator Settings > Network Settings > Network Fax Settings The items related to SMTP transmission and reception of IP address fax are set. (page 9-65) Item Description Values that can be set SMTP Port No. The port number at the time 1 - 65535 (25*) TX Set- of SMTP transmission is set.
Page 264: Administrator Settings > Fax Settings > Header/Footer Position
Utility mode Administrator Settings > Fax Settings > Header/Footer Position The location where Header and Footer is added is specified. (page 9-73) Item Description Values that can be set Header Position Position where Header is to European Models: Inside be printed is set. Body Text / Outside Body [Outside Body Text] func- Text* / OFF...
Page 265: Administrator Settings > Fax Settings > Tx/Rx Settings
Utility mode Administrator Settings > Fax Settings > TX/RX Settings The items related to reception are set. (page 9-79) Item Description Values that can be set Duplex Print (RX) When set to [ON], the re- ON/OFF* ceived document is printed on both sides of the paper.
Page 266: Administrator Settings > Fax Settings > Function Settings > Function On/Off Setting
Utility mode Administrator Settings > Fax Settings > Function Settings > Function ON/OFF Setting ON/OFF settings of the function for transmission or reception are specified. (page 9-82) For details on the other function settings, refer to the User’s Guide [Fax Op- erations].
Page 267: Administrator Settings > Fax Settings > Report Settings
Utility mode Administrator Settings > Fax Settings > Report Settings Report printing method is set (page 9-88) Item Description Values that can be set Activity Report Select whether or not to ON*/OFF print the report, and when to Following settings are made print it.
Page 268: Administrator Settings > Fax Settings > Network Fax Settings
Utility mode Administrator Settings > Fax Settings > Network Fax Settings Network fax functions are set. (page 9-91) Item Description Values that can be set Black Compression Monochrome binary com- MMR*/MR/MH Level pression method is set at the time of monochrome transmission mode.
Page 269: Administrator Settings > Security Settings > Security Details > Manual Destination Input
Utility mode Administrator Settings > Security Settings > Security Details > Manual Destination Input Whether or not direct input of destination is permitted is set. (page 9-95) Item Description Values that can be set Manual Destination Input Whether or not direct input Allow*/Restrict of destination and Address Search is permitted is set.
Page 270: Setting The Initial State Of Fax/Scan Screen (Scan/Fax Settings) Is Set
Utility mode Setting the initial state of Fax/Scan screen (Scan/Fax Settings) is set. Initial Fax/Scan screen settings are specified. The selected item here is dis- played as initial value. Default Tab: Address Search (LDAP)/Job History/Address Book*/Direct Input - Initial values of destination column display of Fax/Scan screen are set. Program Default: Temporary One-Touch/PAGE 1*- PAGE 34 - Initial values of page display of Fax/Scan program calling screen are set.
Page 271: Scan/Fax Settings
Utility mode Scan/Fax Settings Refer to “Displaying User Settings screen” on page 9-3 to display User Settings screen. Touch [Custom Display Settings]. – Some items may not be displayed according to setting options. – In the Utility mode, numbers displayed on buttons can be entered and selected with the keypad.
Page 272 Utility mode Select the items to be set. Touch the button for the item to be set, from the displayed items. – Two shortcut keys can be programmed. If optional image controller IC-409 has been installed, only one shortcut key can be pro- grammed.
Page 273: Setting The Screen During Fax Operation (Fax Active Screen)
Utility mode Setting the screen during fax operation (FAX Active Screen) Set whether or not to display messages on the screen during sending and receiving. TX Display: Yes/No* - Whether or not to display the message “Sending” on the screen is set. RX Display: Yes/No* - Whether or not to display the message “Receiving”...
Page 274 Utility mode Touch [FAX Active Screen]. Select [TX Display] or [RX Display]. Touch [Yes] or [No]. C550 9-24...
Page 275 Utility mode Touch [OK]. – The settings are changed. Touch [Close] until it returns to Fax/Scan screen. C550 9-25...
Page 276: Specifying Differentiation Of Uppercase/Lowercase Letters When Searching Destinations (Search Option Settings)
Utility mode Specifying differentiation of uppercase/lowercase letters when searching destinations (Search Option Settings) Select whether or not to differentiate between uppercase and lowercase let- ters when searching destinations, and whether or not to display the Search Options screen. Uppercase and Lowercase Letters: Differentiate* / Do Not Differentiate - Select whether or not to differentiate between uppercase and lowercase letters when searching destinations.
Page 277 Utility mode Touch [Search Option Settings]. Specify the search option settings. Touch [OK]. The settings are changed. Touch [Close] until it returns to Fax/Scan screen. C550 9-27...
Page 278: Setting Initial Setting Value Of Fax Function (Default Scan/Fax Settings)
Utility mode Setting initial setting value of fax function (Default Scan/Fax Settings) Initial setting value of Fax/Scan function can be set. Fax/Scan functions selected when main power supply is turned [on] or when [Reset] key is pressed, can be set. Default Scan/Fax Settings: Current Setting/ Factory Default* - [Current Setting] Each item set on the touch panel before entering the Utility mode is reg-...
Page 279 Utility mode Touch [Default Scan/Fax Settings]. Touch [Current Settings] or [Factory Default] and touch [OK]. The settings are changed. Touch [OK]. Touch [Close] until it returns to Fax/Scan screen. C550 9-29...
Page 280: Specifying The Power Save Transition Conditions (Enter Power Save Mode)
Utility mode Specifying the power save transition conditions (En- ter Power Save Mode) Set the power save mode settings. Enter Power Save Mode: Normal/Immediately* - When a fax is received in power save mode, settings about whether to shift to the power save mode after a fixed period of time and after the completion of print (normal state) or to shift to power save mode imme- diately (instant) are made.
Page 281 Utility mode Touch [Power Save Settings]. Touch [Enter Power Save Mode]. Touch the button for the item to be set, from the displayed items. Touch [OK]. C550 9-31...
Page 282 Utility mode The settings are changed. Touch [Close] until it returns to Fax/Scan screen. C550 9-32...
Page 283: Specifying The Prohibitions To Cause A Change In Destination Registration (Registering And Changing Address)
Utility mode Specifying the prohibitions to cause a change in des- tination registration (Registering and Changing Ad- dress) Whether or not to prohibit changes in the registered destination of Fax is set. Registering and Changing Address: Allow */Restrict * is a default value at the time of purchase. Specifying Settings for Registering and Changing Address Display Administrator Settings screen after referring to “Displaying Ad- ministrator Settings screen”...
Page 284 Utility mode Touch [Restrict Access to Job Settings]. Touch [Registering and Changing Address] and then touch [Restrict ]. Touch [OK]. The settings are changed. Touch [Close] until it returns to Fax/Scan screen. C550 9-34...
Page 285: Setting Prohibitions For Sending To Multiple Destinations (Restrict Broadcasting)
Utility mode Setting prohibitions for sending to multiple destina- tions (Restrict Broadcasting) Whether or not to prohibit sending to multiple destinations is set. Restrict Broadcasting: ON/OFF* * is a default value at the time of purchase. Setting prohibitions for sending to multiple destinations Display Administrator Settings screen after referring to “Displaying Ad- ministrator Settings screen”...
Page 286 Utility mode Touch [Restrict Operation]. Touch [Restrict Broadcasting] and then touch [ON]. Touch [OK]. The settings are changed. Touch [Close] until it returns to Fax/Scan screen. C550 9-36...
Page 287: Specifying Whether To Reset The Destination And Settings (Reset Data After Job)
Utility mode 9.10 Specifying whether to reset the destination and set- tings (Reset Data After Job) Select whether the settings are reset to their defaults or whether they remain for the next fax. Reset Data After Job: Reset All*/Reset Destination Only /Confirm with User - Reset Destination Only: Select this setting to retain the settings and reset only the destination.
Page 288 Utility mode Touch [Reset Settings]. Touch [Job Reset]. Touch [Next Job]. C550 9-38...
Page 289 Utility mode Touch [Reset Data After Job], and then touch [Reset Destination Only] or [Confirm with User]. Touch [OK]. The settings are changed. Touch [Close] until it returns to Fax/Scan screen. C550 9-39...
Page 290: Specifying Stamp Printing Specifications (Stamp Settings)
Utility mode 9.11 Specifying stamp printing specifications (Stamp Set- tings) This setting is specified to use the Annotation and Stamp/Composition func- tions at the time of fax transmission. Fax TX Settings: Cancel*/ Do Not Cancel - Cancel: The fax transmission source is sent without the stamp setting ap- plied.
Page 291 Utility mode Touch [Forward→]. Touch [Stamp Settings]. Touch [Fax TX Settings]. C550 9-41...
Page 292 Utility mode Touch [Do Not Cancel]. Touch [OK]. The settings are changed. Touch [Close] until it returns to Fax/Scan screen. C550 9-42...
Page 293: Protecting The Destination Information (Limiting Access To Destinations)
Utility mode 9.12 Protecting the destination information (Limiting Ac- cess to Destinations) The destination level that protects destination information is set. Create Group: 1-20 - Groups used in the destination level settings are registered. Apply Levels/Group to Destination: Level 0*-Level 5, Access permitted groups - Address Book, Group destination and destination level of Program are set.
Page 294 Utility mode Touch [Limiting Access to Destinations]. Touch [Create Group]. Touch an unregistered group button. C550 9-44...
Page 295 Utility mode Touch [Edit]. – Details of the Group button can be checked after touching regis- tered Group button and then touching [Details]. Touch [Group Name]. Input group name and touch [OK]. Select “Access Allowed Level”. Touch [OK]. Groups are registered. Touch [OK].
Page 296: Specifying Destination Level Settings
Utility mode Specifying destination level settings Address Book destination, Group destination and destination level of Pro- gram are set. Display Administrator Settings screen after referring to “Displaying Ad- ministrator Settings screen” on page 9-4. Touch [User Authentication/Account Track]. – Some items may not be displayed according to setting options. –...
Page 297 Utility mode Touch [Apply Levels/Group to Destinations]. Select the destination type whose destination level is to be set. Select the destination whose destination level is to be set from the list. C550 9-47...
Page 298 Utility mode Set the destination level. – When setting destination level registered by the [Create Group] as a group, touch [Apply Group] and touch group button and then touch [OK]. – At the time of setting destination level, touch [Apply Level] and level button and then touch [OK].
Page 299: Registering E-Mail Address Of Administrator (Administrator Registration)
Utility mode 9.13 Registering E-mail address of administrator (Admin- istrator Registration) Enter E-mail address and extension number of administrator. E-mail address is used as the From Address of IP Address Fax. Registering Administrator Display Administrator Settings screen after referring to “Displaying Ad- ministrator Settings screen”...
Page 300 Utility mode Set the required settings and touch [OK]. The settings are changed. Touch [Close] until it returns to Fax/Scan screen. C550 9-50...
Page 301: Registering E-Mail Address Of This Machine (Input Machine Address)
Utility mode 9.14 Registering E-mail address of this machine (Input Ma- chine Address) E-Mail address of the machine used for Internet Fax is set. At the time of In- ternet Fax transmission, the [E-Mail Address] becomes a part of From Ad- dress and the [Device Name] becomes a part of the Subject (“Message from (Device Name)”).
Page 302 Utility mode Set the required settings and touch [OK]. The settings are changed. Touch [Close] until it returns to Fax/Scan screen. C550 9-52...
Page 303: Setting Tcp/Ip (Tcp/Ip Settings)
Utility mode 9.15 Setting TCP/IP (TCP/IP Settings) Set the machine in order to use it in the network environment. TCP/IP Settings: ON */OFF * is a default value at the time of purchase. Note For details, refer to the User’s Guide [Network Scanner Operations]. Specifying TCP/IP Settings Display Administrator Settings screen after referring to “Displaying Ad- ministrator Settings screen”...
Page 304 Utility mode Touch [TCP/IP Settings]. Touch [ON] and then touch [IP Settings]. – For details, refer to the User’s Guide [Network Scanner Operations]. Set the required settings and touch [OK]. Displays the message to restart the machine. C550 9-54...
Page 305 Utility mode Set the main power supply of this machine to OFF/ON and restart. Reminder Switch OFF the main power supply of the machine, wait for more than 10 seconds and then switch it ON. C550 9-55...
Page 306: Specifying E-Mail Transmission Settings (E-Mail Tx (Smtp))
Utility mode 9.16 Specifying E-mail transmission settings (E-Mail TX (SMTP)) E-mail transmission (SMTP) is set. E-Mail TX (SMTP): ON */OFF - Whether or not to use E-mail TX (SMTP) is set. Scan to E-mail - ON*/OFF SMTP Server Address: IP address and host name of SMTP server are set. Connection Timeout: 30 - 300 (60 seconds*) - Connection timeout is set.
Page 307: Specifying E-Mail Transmission (Smtp) Settings
Utility mode Specifying E-mail Transmission (SMTP) Settings Displays administrator settings screen after referring to “Displaying Ad- ministrator Settings screen” on page 9-4. Touch [Network Settings]. – Some items may not be displayed according to setting options. – In the Utility mode, numbers displayed on buttons can be entered and selected with the keypad.
Page 308 Utility mode Touch [E-Mail TX (SMTP)]. Specify the required settings. – Touch [Forward→] to display the next screen and touch [←Back] to display the previous screen. Touch [OK]. The settings are changed. Touch [Close] until it returns to Fax/Scan screen. C550 9-58...
Page 309: Specifying E-Mail Reception Settings (E-Mail Rx (Pop))
Utility mode 9.17 Specifying E-mail reception Settings (E-Mail RX (POP)) E-mail reception (POP) is set. E-Mail RX (POP): ON*/OFF - Whether or not to use E-mail reception is set. POP Server Address: IP address and host name of POP server is set. Connection Timeout: 30 –...
Page 310: Specifying E-Mail Rx (Pop) Settings
Utility mode Specifying E-mail RX (POP) Settings Display Administrator Settings screen after referring to “Displaying Ad- ministrator Settings screen” on page 9-4. Touch [Network Settings]. – Some items may not be displayed according to setting options. – In the Utility mode, numbers displayed on buttons can be entered and selected with the keypad.
Page 311 Utility mode Touch [E-Mail RX (POP)]. Specify the required settings. – Touch [Forward→] to display the next screen and touch [←Back] to display the previous screen. Touch [OK]. The settings are changed. Touch [Close] until it returns to Fax/Scan screen. C550 9-61...
Page 312: Validating Network Fax Function (Network Fax Function Settings)
Utility mode 9.18 Validating Network Fax function (Network Fax Func- tion Settings) Set when Internet Fax Function and IP Address Fax Function are to be used. IP Address Fax Function: ON/OFF* - When IP address fax is to be used, set it to ON. Internet Fax Function: ON/OFF* - When Internet Fax Function is to be used, set it to ON.
Page 313 Utility mode Touch [Forward→]. Touch [Network Fax Settings]. Touch [Network Fax Function Settings]. C550 9-63...
Page 314 Utility mode Select the items to be set and then select [ON]. – Some items may not be displayed according to setting options. C550 9-64...
Page 315: Specifying Smtp Transmission And Reception Settings (Network Fax Settings)
Utility mode 9.19 Specifying SMTP transmission and reception settings (Network Fax Settings) The items related to SMTP transmission and reception of IP address fax are set. SMTP TX Settings - Port No.: The port number at the time of SMTP transmission is set. : 1 - 65535 (25*) - Connection Timeout: Connection time out at the time of SMTP transmis- sion is set.
Page 316: Specifying Smtp Tx And Rx Settings
Utility mode Specifying SMTP TX and RX Settings Display Administrator Settings screen after referring to “Displaying Ad- ministrator Settings screen” on page 9-4. – For details on Network Fax Function Settings, refer to “Validating Network Fax function (Network Fax Function Settings)” on page 9-62.
Page 317 Utility mode Touch [Network Fax Settings]. Touch [SMTP TX Settings] or [SMTP RX Settings]. Specify the required settings. – In case of [SMTP TX Settings] C550 9-67...
Page 318 Utility mode – In case of [SMTP RX Settings] Touch [OK]. The settings are changed. Touch [Close] until it returns to Fax/Scan screen. C550 9-68...
Page 319: Registering Transmission Source Name And Fax Number (Header Information)
Utility mode 9.20 Registering transmission source name and fax number (Header Information) Sender name and fax number are registered. Sender: Within 30 characters - Multiple sender names can be registered to be output to the documents sent to the receiver as sender information. Sender Fax No.: Within 20 characters using 0 - 9, +, Space, * and # - Registered fax number is printed on the originals received by the recipi- ent as Header information.
Page 320 Utility mode Touch [Header Information]. Touch [Sender]. Select the list that is to be registered, touch [New], enter Sender name and then touch [OK]. – Touch [↓] or [↑] to go to next page or previous page. – Touch [Edit] when already registered sender names are to be cor- rected.
Page 321 Utility mode – For details on text input operation, refer to “Entering text” on page 11-3. Sender name is registered. When two or more Sender names are registered in the Sender name setting list, touch [Set as Default] and set the initial value. –...
Page 322 Utility mode [→]:Moves the cursor to the right. – – [Delete]: Deletes 1 character at a time located at the position of cur- sor. When cursor is at right side, it gets deleted from the end. The fax number is set. Touch [OK].
Page 323: Specifying The Method Of Setting The Transmission Source/ Reception Information (Header/Footer Position)
Utility mode 9.21 Specifying the method of setting the transmission source/reception information (Header/Footer Posi- tion) The location where Header and Footer is added is specified. The location where Header and Footer is added is of following type respec- tively. Header Position - Inside Body Text: Transmission source information is written on the orig- inal and then printed.
Page 324: Setting Header/Footer Position
Utility mode Setting Header/Footer Position Display Administrator Settings screen after referring to “Displaying Ad- ministrator Settings screen” on page 9-4. – Header information is printed in the received document of the re- cipient. For details, refer to “Fax Header Settings” on page 2-59. –...
Page 325 Utility mode Select the items to be set. Touch the button for the item to be set, from the displayed items. Touch [OK]. The settings are changed. Touch [Close] until it returns to Fax/Scan screen. C550 9-75...
Page 326: Specifying Transmission/Reception Mode (Line Parameter Settings)
Utility mode 9.22 Specifying Transmission/Reception Mode (Line Pa- rameter Settings) When IP address fax are used, number of auto redials and auto redial interval are set. These are normally shared with fax functions. Other settings are not used in IP address fax. Number of Redials: European models: 0-7 times (3 times*) North American models: 0-7 (1 time*) - Number of redials are set when recipient is not responding as line is busy...
Page 327 Utility mode Touch [Line Parameter Settings]. Select the items to be set. Touch the button for the item to be set, from the displayed items. C550 9-77...
Page 328 Utility mode Touch [OK]. The settings are changed. Touch [Close] until it returns to Fax/Scan screen. C550 9-78...
Page 329: Settings Of Transmission And Reception Mode (Tx/Rx Settings)
Utility mode 9.23 Settings of transmission and reception mode (TX/RX Settings) The printing method at the time of reception is set. Duplex Print (RX): ON/ OFF* - When set to [ON], the received original is printed on both sides of the pa- per.
Page 330: Specifying Tx/Rx Settings
Utility mode No. of Sets (RX): 1*-10 - Number of copies (prints) of received original is set. * is a default value at the time of purchase. Specifying TX/RX Settings Display Administrator Settings screen after referring to “Displaying Ad- ministrator Settings screen” on page 9-4. Touch [Fax Settings].
Page 331 Utility mode Select the items to be set. – Touch [↓] or [↑] to display the next or the previous page. Touch the button for the item to be set, from the displayed items. Touch [OK]. The settings are changed. Touch [Close] until it returns to Fax/Scan screen.
Page 332: Specifying Function On/Off Settings (Function On/Off Setting)
Utility mode 9.24 Specifying Function ON/OFF Settings (Function ON/ OFF Setting) ON/OFF settings of the function for transmission or reception of network fax are specified. Destination Check Display Function: ON/ OFF* - Whether or not to display the list of specified destinations at the time of sending the fax is set.
Page 333 Utility mode Touch [Function Settings]. Touch [Function ON/OFF Setting]. – If any of these functions like [Memory RX Setting], [Forwarding TX Settings], [PC-FAX RX Setting], [TSI User Box Setting] are valid, the other items are not displayed. C550 9-83...
Page 334 Utility mode Select the items to be set. Touch the button for the item to be set, from the displayed items. Touch [OK]. The settings are changed. Touch [Close] until it returns to Fax/Scan screen. C550 9-84...
Page 335: Specifying Memory Reception Settings (Memory Rx Settings)
Utility mode 9.25 Specifying memory reception settings (Memory RX Settings) Whether or not to use the Memory RX function is set. When these settings are activated, password (within 8 digits) used at the time of printing is set. Memory RX is the function of printing the received original after storing in the memory for some time and then printing after the receiving such instruction and not printing it immediately.
Page 336 Utility mode Touch [Function Settings]. Touch [Memory RX Setting]. Touch [No], then confirm that the cursor is displayed on the password input column and enter the password that is to be input at the time of printing (within 8 digits). C550 9-86...
Page 337 Utility mode Touch [OK]. The settings are changed. Touch [Close] until it returns to Fax/Scan screen. C550 9-87...
Page 338: Specifying Report Printing Methods (Report Setting)
Utility mode 9.26 Specifying Report Printing Methods (Report Setting) Report printing method is set. Activity Report: ON*/ OFF If “ON” is selected, settings can be specified for the following. Output Setting: Daily/Every 100 comm.*/100/daily If “Daily” or “100/daily” is selected, settings can be specified for the follow- ing.
Page 339: Specifying Report Settings
Utility mode Note Other settings of report output are not used in network fax. For details, refer to the User’s Guide [Fax Operations]. Specifying Report Settings Display administrator settings screen after referring to “Displaying Ad- ministrator Settings screen” on page 9-4. Touch [Fax Settings].
Page 340 Utility mode Select the items to be set. – Touch [↓] or [↑], to display the next screen or previous screen. Touch the button for the item to be set, from the displayed items. Touch [OK]. The settings are changed. Touch [Close] until it returns to Fax/Scan screen.
Page 341: Specifying Network Fax Function Settings (Network Fax Settings)
Utility mode 9.27 Specifying Network Fax function settings (Network Fax Settings) Network fax functions are set. Black compression Level: MMR*/MR/MH - Black compression Level is set at the time of monochrome transmission mode. Internet Fax Self RX Ability: - Compression Type: MMR/MR/MH The reception capacity related to compression format is set.
Page 342: Specifying Network Fax Settings
Utility mode Specifying Network Fax Settings Display Administrator Settings screen after referring to “Displaying Ad- ministrator Settings screen” on page 9-4. Touch [Fax Settings]. – Some items may not be displayed according to setting options. – In the Utility mode, numbers displayed on buttons can be entered and selected with the keypad.
Page 343 Utility mode Select the items to be set. – In case of [Black Compression Level] – In case of [Internet Fax Self RX Ability] If “Maximum Resolution” is set to [400×400 (Super Fine)] in [Internet Fax Advanced Settings] of the Utility mode, [600×600 (Ultra Fine)] is not displayed.
Page 344 Utility mode – In case of [Internet Fax Advanced Settings] Set the required items and touch [OK]. The settings are changed. Touch [Close] until it returns to Fax/Scan screen. C550 9-94...
Page 345: Prohibiting The Direct Input Of Fax Number (Manual Destination Input)
Utility mode 9.28 Prohibiting the direct input of fax number (Manual Destination Input) Whether or not direct input of destination or Address Search is permitted is set. Manual Destination Input: Allow*/Restrict * is a default value at the time of purchase. Specifying Manual Destination Input settings Display Administrator Settings screen after referring to “Displaying Ad- ministrator Settings screen”...
Page 346 Utility mode Touch [Manual Destination Input]. Touch [Restrict]. Touch [OK]. Direct input of fax number and Address Search are prohibited. Touch [Close] until it returns to Fax/Scan screen. C550 9-96...
Page 347: Prohibiting The Fax Sending Function (Restrict Fax Tx)
Utility mode 9.29 Prohibiting the fax sending function (Restrict Fax TX) Set whether fax sending is prohibited or not. If [Restrict Fax TX] is set to [ON], the fax function is not displayed on the Fax/ Scan screen. Restrict Fax TX: ON/OFF* - The fax sending function is prohibited.
Page 348 Utility mode Touch [Security Details]. Touch [↓]. Touch [Restrict Fax TX]. C550 9-98...
Page 349 Utility mode Touch [ON]. Touch [OK]. Fax sending function is prohibited. Touch [Close] until it returns to Fax/Scan screen. C550 9-99...
Page 350: Specifying Settings Such That Fax Number Cannot Be Displayed (Hide Personal Information)
Utility mode 9.30 Specifying settings such that fax number cannot be displayed (Hide Personal Information) Whether or not the destination of the record list of Job List screen is dis- played is set. Hide Personal Information: ON/OFF* * is a default value at the time of purchase. Specifying the Hide Personal Information Settings Display Administrator Settings screen after referring to “Displaying Ad- ministrator Settings screen”...
Page 351 Utility mode Touch [↓]. Touch [Hide Personal Information]. Touch [ON]. C550 9-101...
Page 352 Utility mode Touch [OK]. Fax number is hidden. Touch [Close] until it returns to Fax/Scan screen. C550 9-102...
Page 353: Specifying Settings Such That Communication History Cannot Be Displayed (Display Activity Log)
Utility mode 9.31 Specifying settings such that communication history cannot be displayed (Display Activity Log) Whether or not the activity log is displayed is set. Display Activity Log: ON*/OFF * is a default value at the time of purchase. Specifying Display Activity Log Settings Display Administrator Settings screen after referring to “Displaying Ad- ministrator Settings screen”...
Page 354 Utility mode Touch [↓]. Touch [Display Activity Log] Touch [OFF]. C550 9-104...
Page 355 Utility mode Touch [OK]. Communication history is hidden. Touch [Close] until it returns to Fax/Scan screen. C550 9-105...
Page 356: Reports And Lists
Reports and Lists...
Page 357: Report/List Types
Reports and Lists Reports and Lists 10.1 Report/List Types This machine prints the following types of reports and lists. Reports Reports include automatically printed reports, reports for which printing methods can be set and reports for which printing commands can be given if required.
Page 358: Lists
Reports and Lists Report Name Description Print E-Mail Message Body Text in the received E-mail is printed, when [Print E-Mail Mes- sage Body] in [Report Setting] of Utility mode is set to [ON]. Lists Give list printing instructions if required. List Name Description Speed Dial List (Address Book...
Page 359: Activity Report
Reports and Lists 10.2 Activity Report Conventions of Activity Report Transmission and reception records are described in the Activity Report. Maximum 700 communications including transmission and reception are re- corded on different pages for transmission and reception respectively. The Activity Report is printed automatically and only transmission records (TX Report), only reception records (RX Report) and transmission and reception records (Activity Report) can also be printed if required.
Page 360 Reports and Lists No.: Serial numbers are given respectively for sending and receiving. Destination: Any of the following is described. Blank when there is no infor- mation. - TX Report: Name registered with the destination in the Address Book or in the program - RX Report: Name registered with the destination in the Address Book - Recipient’s destination...
Page 361: Auto Printing
Reports and Lists IP ADR IP address fax I-FAX Internet fax Note Some items may not be described depending on the optional settings. Detail E-mail may not reach the recipient due to problems in the internet net- work pathway even if [----] is displayed on the Transmission Result Screen (Job List >...
Page 362: Manual Printing
Reports and Lists Manual Printing Can be printed as follows. Touch [Job List]. Touch [Job Details]. Touch [Send]. Touch [Job History]. C550 10-7...
Page 363 Reports and Lists Touch [Comm. List]. Touch [Fax TX List]. Touch the button for the desired report below “Report Types”, select “Output Limit”, and then press the [Start] key. – For details on the number of items, refer to “Report/List Types” on page 10-2.
Page 364: Tx Result Report
Reports and Lists 10.3 TX Result Report Conventions of communication result report Destination: Any of the following is described. - Name registered with the destination in the Address Book or in the pro- gram - Recipient’s destination Start Time: Describes the start time of the communication. Time: Fixed in “--:--:--”.
Page 365: Manual Printing
Reports and Lists Described when there is error in DSN response. Note: Describes one of the following in the Network fax description. Original size specification Mixed Original transmission Special Original Frame Erase transmission Binding Position IP ADR IP address fax I-FAX Internet fax Manual Printing...
Page 366: Broadcast Report
Reports and Lists 10.4 Broadcast Report Broadcast Report is printed automatically when sequential broadcast trans- mission is completed. “ON/OFF” can be set in [Sequential TX Report] of the Utility mode. Report output timing (all destinations/each destinations) can be specified in [Broad- cast Result Report].
Page 367 Reports and Lists Described when there is communication error. Cont Described when there is a transmission error and that there is transition to resend wait mode (Error page redial). No Ans Described when there is no response from the recipient. Busy Described when communication is not possible as the recipient’s line is busy.
Page 368: Internet Fax Rx Error Report
Reports and Lists 10.5 Internet Fax RX Error Report Report is printed when Internet Fax/IP Address Fax cannot be received nor- mally, when [Network Fax RX Error Report] of Utility mode is set to [ON]. ON/OFF can be set in [Network Fax RX Error Report] of the Utility mode. Note For [Network Fax RX Error Report], refer to “Specifying Report Printing Methods (Report Setting)”...
Page 369: Print Mdn Message
Reports and Lists 10.6 Print MDN Message If this machine has sent a message confirmation request to the receiver, the receiver returns the MDN message to this machine immediately after the re- ceiver has opened (printed) the mail. This machine receives the MDN mes- sage and automatically prints it.
Page 370: Print Dsn Message
Reports and Lists 10.7 Print DSN Message When a DSN message that is sent to the sender at the time an E-mail has arrived at the receiver’s mail server is received, the message is automatically printed. (DSN stands for Delivery Status Notifications.) Specifying whether printing is possible or not in [DSN Message] of the Utility mode.
Page 371: Print E-Mail Message Body
Reports and Lists 10.8 Print E-Mail Message Body Whether or not to print the text of received E-mail automatically is set. Specifying whether printing is possible or not in [Print E-Mail Message Body] of the Utility mode. Note For [Print E-Mail Message Body], refer to “Specifying Report Printing Methods (Report Setting)”...
Page 372: Speed Dial List (Address Book Destination List)
Reports and Lists 10.9 Speed Dial List (Address Book destination list) Speed Dial List (Address Book destination list) can be printed. Convention of Speed Dial List No.: Registration number. Index: Registered search word. Name: Registered destination name. Dial Number: Registered fax number. Line Setting: * is set when telephone line settings are specified.
Page 373 Reports and Lists – In the Utility mode, the number displayed on button can be entered and selected with the keypad. For [One-Touch/User Box Registra- tion List], enter [3] with keypad. Touch [Address Book List]. Set the “List Output Number”. –...
Page 374 Reports and Lists – Up to 100 pages can be specified. Set the “Print Destination List by Type”. – Select the address type of list to be output from [E-Mail], [FTP], [SMB], [User Box], [Fax], [IP Address Fax], [Internet Fax], [Web- DAV].
Page 375: 10.10 Group Address List
Reports and Lists 10.10 Group Address List Registered Group Address List can be printed. Conventions of Group Address List No: Group number Name: Registered Group name. Addr. No.: Address Book destination number registered in the Group. Access Allowed Level: Registered levels that can be referred. Regist Count: Number of Address Book destination numbers registered in the Group.
Page 376 Reports and Lists – In the Utility mode, the number displayed on button can be entered and selected with the keypad. For [One-Touch/User Box Registra- tion List], enter [3] with keypad. Touch [Group List]. Set the “List Output Number”. – Touch [Starting Destination No.] and enter the registration number of Group destination that is to be printed on the keypad.
Page 377 Reports and Lists – Up to 20 pages can be specified. Touch [Start]. Select the tray that is to be used for printing. Touch [Execute] or press [Start] key. – If number of papers required for Report/List are not loaded on the paper tray, [Start] key LED turns red and [Start] key is not accepted.
Page 378: 10.11 Program List
Reports and Lists 10.11 Program List Registered Program Lists can be printed. Conventions of Program List No.: Program destination number. Name: Program destination registration name. Address Book: Address Book destination No. Printing Program List Press [Utility/Counter] key. Touch [Administrator Settings]. Enter the administrator password and then touch [OK].
Page 379 Reports and Lists – In the Utility mode, the number displayed on button can be entered and selected with the keypad. For [One-Touch/User Box Registra- tion List], enter [3] with keypad. Touch [Program List]. Set the “List Output Number”. – Touch [Starting Destination No.] and enter the registration number of Program destination that is to be printed on the keypad.
Page 380 Reports and Lists – Up to 50 pages can be specified. Set the “Print Destination List by Type”. – Select the destination type of the list that is to be output from [One- Touch], [Group] or [Direct Input]. – When [Direct Input] is selected, [E-Mail], [FTP], [SMB], [User Box], [Fax], [IP Address Fax], [Internet Fax], [WebDAV] can be specified.
Page 381: 10.12 Title/Text List
Reports and Lists 10.12 Title/Text List List of registered E-mail subject/Text can be printed. Explanation of Title/Text list Title list - No.: Registration number of subject of the E-mail. - Subject: Registered subject. Text List - No.: Registration number of E-mail text. - Body: Registered text.
Page 382 Reports and Lists Touch [One-Touch/User Box Registration List]. Touch [E-Mail Subject/Text List]. Select the tray that is to be used for printing. Press [Start] key. C550 10-27...
Page 383 Reports and Lists – If number of papers required for Report/List are not loaded on the paper tray, [Start] key LED turns red and [Start] key is not accepted. List of Title/Text List can be printed. Detail Administrator password can be changed in the [Security Settings]. Ad- ministrator should responsibly maintain the password.
Page 384: 10.13 Fax Setting List
Reports and Lists 10.13 Fax Setting List List of Fax setup values specified in this machine can be printed. Conventions of Fax Settings List Items: Items of Utility mode Setting: Setting status C550 10-29...
Page 385 Reports and Lists C550 10-30...
Page 386: Printing Fax Setting List
Reports and Lists Printing Fax Setting List Press [Utility/Counter] key. Touch [Administrator Settings]. Enter the administrator password and then touch [OK]. Touch [Fax Settings]. Touch [Job Settings List]. C550 10-31...
Page 387 Reports and Lists Select the tray that is to be used for printing. Touch [Start] or press [Start] key. – If number of papers required for Report/List are not loaded on the paper tray, [Start] key LED turns red and [Start] key is not accepted. The Fax Setting List is printed.
Page 388: Appendix
Appendix...
Page 389: Number Of Stored
Appendix Appendix 11.1 Number of stored pages A standard hard disk of 60 GB is installed in this machine and the fax image is saved in 31 GB area in this hard disk. Approximately 10000 pages of originals of standard size paper (A4/Letter with approximately 700 characters), saved/received from each function (copy, print, scan, box, fax) can be stored in the hard disk.
Page 390: Entering Text
Appendix 11.2 Entering text The following procedure describes how to use the keyboard that appears in the touch panel for typing in the names of registered users and custom paper sizes. The keypad can also be used to type in numbers. Any of the following keyboards may appear.
Page 391 Appendix Touching [Shift] switches the keyboard display between lowercase letters (numbers) and uppercase letters (symbols). C550 11-4...
Page 392: Enlarging The Keyboard
Appendix Enlarging the keyboard The keyboard can be displayed larger so that it easier to read. While the keyboard is displayed, touch [Enlarge ON]. The keyboard is displayed enlarged. To cancel the enlarged display and return the keyboard to its normal size, touch [Enlarge OFF] while the keyboard is displayed enlarged.
Page 393: To Type Text
Appendix To type text Touch the button for the desired character from the keyboard that ap- peared. – To type in uppercase letters or symbols, touch [Shift]. – Numbers can also be typed in with the keypad. The entered characters appear in the text box. Note To revert to the setting when the keyboard was displayed, touch [Cancel].
Page 394: Internet Fax Index
Appendix 11.3 Internet fax index The terms that are generally used for internet fax communication are ex- plained. Terms Description DSN = Abbreviation of Delivery Status Notifications. The delivery notifi- cation message of sent message is shown on the sender machine when the mail server of the recipient gets E-mail.
Page 395: Fax Index
Appendix 11.4 Fax Index Terms that are generally used for fax transmission are explained. Terms of the functions that are not stored for this function are also explained. Terms Description 2in1 A function to send the page set as double-paged after mixing the 2 page original on one paper.
Page 396 Appendix Terms Description Error Correction Mode: Error resend mode of G3 communication. Confirms whether the data is correctly sent to the recipient or not and if the data is not correctly sent, communicates and resends the same data. If the recipient is set for the ECM mode and as long as ECM off is not specified in this machine, the communication is done by ECM.
Page 397 Appendix Terms Description Total # of Pages Used for quick memory transmission to send the fax with the number of pages indicated. This allows the recipient to check whether the all pages were received or not (In case of memory transmission, the total no. of pages are automatically added).
Page 398 Appendix Terms Description Resolution Degree of details when scanning an original. The higher the resolution, more detailed is the image and as such more time is required for trans- mission (transmission time). Select the appropriate resolution. Scan Size A function for specifying the scanning size of an original and transmitting it.
Page 399: Index
Index...
Page 400 Index Index Numerics 1-Sided ...........2-22 Default Scan/Fax Settings ..... 9-28 2-Sided ...........2-22 Density .......... 2-23 Destination Check Display Function ........6-45 Account authentication ....1-14 Detail Search ......... 2-27 Activity Report ........10-4 Detecting original size ....2-47 Address Book ........8-4 Direct Input ........2-30 Address types ........2-26 Document name ......
Page 401 Index General fax operation ....2-2 Original glass ......... 2-14 Group Address List ......10-20 Original Settings ......6-4 Group destinations ....2-38 8-18 Original type ........2-21 Header Information ......9-69 Precautions ......1-2 Header/Footer Position ....9-73 Preview .......... 2-61 Hide Personal Information ....9-100 Print E-mail Message Body ..
Page 402 Index Scan settings ........6-2 Scan Size ........6-22 Scan/Fax Settings ......9-20 Search text button ......2-25 Send & Print ........6-26 Service call screen ......4-10 Setting status .........2-43 Sharpness ........6-9 Simplex/Duplex ......2-22 SMTP reception settings ....9-65 SMTP transmission settings ..9-65 Specifications ........5-4 Specifying the destination ....2-24 Specifying the scan conditions ..2-20 Speed Dial List ......10-17 Stamp settings .......9-40...

Konica Minolta bizhub C550 User Manual

1 Before Use

2 Transmission

3 Reception

4 Troubleshooting

5 Specifications

6 Useful Transmission Functions

7 Useful Reception Functions

8 Registering/Settings

9 Utility Mode

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Summary of Contents for Konica Minolta bizhub C550