Page 1 User’s Guide [Box Operations]...
Page 2: Table Of Contents
Table of contents Introduction Welcome ............................1-2 1.1.1 User's guides ............................. 1-2 1.1.2 User's Guide ............................1-3 Conventions used in this manual ....................1-4 1.2.1 Symbols used in this manual ......................1-4 To use this machine safely......................... 1-4 Procedural instruction........................1-4 Key symbols............................
Page 3 Job List - Delete..........................3-6 Job List - Job Details ......................... 3-6 User Box information ........................3-11 Use/File - Detail..........................3-12 Use/File - Check Job Settings ......................3-12 Use/File - Check Job Settings - Destination Settings ..............3-12 Use/File - Check Job Settings - Document Setting Contents ............3-13 Use/File - Check Job Settings - Communication Settings ..............
Page 4 Encryption ............................6-8 Encryption - Detail Settings ....................... 6-8 Outline PDF............................6-10 Scan Setting............................. 6-10 6.2.5 Basic - Density..........................6-11 6.2.6 Basic - Color ............................ 6-11 6.2.7 Scan Size ............................6-12 Standard size ........................... 6-12 Custom Size............................. 6-12 Photo Size............................6-12 6.2.8 Image Adjustment ..........................
Page 5 Print - Application (Public, Personal, or Group User Box) ............7-14 7.4.1 Page Margin............................. 7-14 Page Margin............................. 7-14 Image Shift ............................7-14 Image Shift - Change Back Shift ..................... 7-15 7.4.2 Sheet/Cover/Chapter Insert ......................7-15 7.4.3 Sheet/Cover/Chapter Insert - Cover Sheet..................7-15 7.4.4 Sheet/Cover/Chapter Insert - Insert Sheet ..................
Page 6 File Path ............................7-42 User Name ............................7-42 Password ............................7-42 Reference............................7-42 Next Destination..........................7-42 7.6.8 Direct Input - FTP..........................7-43 Host Name ............................7-43 File Path ............................7-43 User Name ............................7-43 Password ............................7-43 Detail Settings..........................7-43 Next Destination..........................
Page 7 Password transmission (Password TX).................... 7-58 F-Code transmission (F-Code TX) ....................7-58 7.6.23 Communication Settings - E-mail Encryption.................. 7-59 7.6.24 Communication Settings - Digital Signature..................7-59 7.6.25 Communication Settings - Fax Header Settings ................7-60 7.6.26 Overview of the Application settings ....................7-60 7.6.27 Application - Stamp/Composition - Date/Time ................
Page 8 Page Margin............................. 7-82 Sheet/Cover/Chapter Insert ......................7-82 Stamp/Composition ......................... 7-82 7.11.5 Filing Settings ..........................7-83 7.12 Memory RX User Box (System User Box)................... 7-84 7.12.1 Overview of the Memory RX User Box .................... 7-84 7.12.2 Print..............................7-84 7.12.3 Filing Settings ..........................7-84 7.13 Annotation User Box (System User Box) ..................
Page 9 7.15 Password Encrypted PDF User Box (System User Box) ............7-93 7.15.1 Overview of the Password Encrypted PDF User Box..............7-93 7.15.2 Print/Save - Print/Save ........................7-93 7.15.3 Filing Settings - Delete........................7-93 7.16 ID & Print User Box (System User Box)..................7-94 7.16.1 Overview of the ID &...
Page 10 8.2.4 Cellular Phone/PDA Setting - Proxy Server Use................8-10 8.2.5 Cellular Phone/PDA Setting - Print Settings ..................8-11 Basic - Print ............................. 8-11 Basic - Color ............................ 8-11 Basic - Paper ........................... 8-11 Basic - Finishing..........................8-12 Application - Page Margin ....................... 8-12 Application - Stamp/Composition - Date/Time ................
Page 11 9.1.3 Web browser cache ........................... 9-3 For Internet Explorer .......................... 9-3 For Netscape Navigator ........................9-3 For Mozilla Firefox..........................9-3 9.1.4 Online help function ........................... 9-3 Login and logout ..........................9-4 9.2.1 Login and logout flows........................9-4 When User Authentication or Account Track is not enabled ............. 9-4 When User Authentication or Account Track is enabled ..............
Page 12: Introduction
Introduction...
Page 13: Welcome
Welcome Introduction Welcome Thank you for purchasing this machine. This User's Guide describes the functions, operating instructions, precautions for correct operation, and simple troubleshooting guidelines of this machine. In order to obtain maximum performance from this product and use it effectively, please read this User's Guide as necessary. 1.1.1 User's guides Printed manual...
Page 14: User's Guide
Welcome User's guide CD manuals Overview Advanced Function Operations This manual describes details on functions that become available by registering the optional license kit and by connecting to an application. • Web browser function • Image panel • PDF processing function •...
Page 15: Conventions Used In This Manual
Conventions used in this manual Conventions used in this manual 1.2.1 Symbols used in this manual Symbols are used in this manual to express various types of information. The following describes each symbol related to correct and safe usage of this machine. To use this machine safely 7 WARNING This symbol indicates that a failure to heed the instructions may lead to death or serious injury.
Page 16: Key Symbols
Conventions used in this manual Reference This symbol indicates a reference. View the reference as required. Key symbols This symbol represents a key name on the control panel, touch panel or the computer screen, or power switch, etc. 1.2.2 Original and paper indications Original and paper sizes The following explains the indication for originals and paper described in this manual.
Page 17: To Check The Function You Want To Use
To check the function you want to use To check the function you want to use This manual contains details on setting up the functions. Understanding "Operation Flow" This manual provides a chapter "User Box Operation Flow" that describes how to use the major functions of this machine.
Page 18: User Box Function Overview
User Box Function Overview...
Page 19: User Box Functions
User Box functions User Box Function Overview User Box functions The User Box functions allow you to save document data to the machine's internal hard disk and later print them. Documents that can be saved are data scanned for copying and saved scan data. To save data to a box, create the box, and then save the data to the specified box.
Page 20: Using Documents
User Box functions Using documents Use the document data saved in boxes. Depending on the box, you can use the data as follows: User Box Description Reference Public/Personal/Group Print and send saved documents. You can also select mul- p. 7-7 User Boxes (*1) tiple documents for printing/transmission.
Page 21: Organizing Documents
User Box functions Computer FTP server, etc. Cellular Phone/PDA E-mail, etc. External memory Printing out Organizing documents Organize documents by renaming the saved document, changing the boxes where they are saved, or duplicating or deleting them. User Box Delete Edit Move Copy Save in...
Page 22: Configuring Settings For Using The User Box Functions
User Box functions Cellular Phone/PDA External memory 2.1.2 Configuring settings for using the User Box functions Before using the User Box functions, the following settings should be configured. Registering a User Box Save the User Box where documents will be registered. Configure boxes by using the machine's touch panel or by using PageScope Web Connection from a Web browser on a computer on the network.
Page 23: Information
Information Information This section describes information you should know before using the User Box functions. 2.2.1 User authentication To use this machine, some devices have been preset so that you must enter an account or user name and a password. For details on the account or user name available for using the devices, contact your administrator.
Page 24: Account Track Authentication
Information Account track authentication Enter the account name and password, and then press either [Login] in the touch panel or the [Access] key on the control panel. Reference When user authentication is enabled, the only the boxes accessible by the logged in users are displayed.
Page 25: Relay User Box
Information Relay User Box Reference Up to 5 Relay User Boxes can be created. Only one document can be saved in a single Relay User Box. 2.2.3 Restriction of file name Name document data to be saved. Reference The names can contain up to 30 characters. You can edit the names after the documents have been saved.
Page 26: Authentication And Accessible User Boxes
Authentication and accessible User Boxes Authentication and accessible User Boxes When you apply user authentication and account track settings, the accessible User Boxes and the permissions change as shown in the following. Configure the user authentication and account track settings according to the desired functions.
Page 27: When Only Account Track Is Enabled
Authentication and accessible User Boxes 2.3.3 When only account track is enabled Account A Public User Box Group User Box of Account A Account B Group User Box of Account B Indicates browsable User Boxes. Reference Users can access all Public User Boxes and only Group User Boxes of accounts that the user belongs If you delete authentication data by canceling account track settings or changing authentication methods, all Group User Boxes become Public User Boxes.
Page 28 Authentication and accessible User Boxes Public User Box Account A Personal User Box of User 1 User 1 Group User Box of Account A Account B User Box administrator Personal User Box of User 2 User 2 Group User Box of Account B Indicates browsable User Boxes.
Page 29: When User Authentication And Account Track Are Enabled But Not Synchronized
Authentication and accessible User Boxes 2.3.5 When user authentication and account track are enabled but not synchronized Account A Account B User 1 As the account for a user has not been registered in advance, a user must enter an account name and password when logging in.
Page 30: Control Panel/Liquid Crystal Display
Control Panel/Liquid Crystal Display...
Page 31: Control Panel
Control panel Control Panel/Liquid Crystal Display Control panel Use the control panel for User Box mode operation. The following describes the buttons and switches in the control panel. 14 13 Name Description Touch panel Various screens and messages are displayed. Configure the various set- tings by directly touching the panel.
Page 32 Control panel Name Description [Stop] Pressing the [Stop] key during scanning temporarily stops the scan op- eration. [Proof Copy] Press this key to print a single proof copy to be checked before printing a large number of copies. You can check the finishing state on the touch panel by pressing this key before scanning or copying.
Page 33: Touch Panel
Touch panel Touch panel 3.2.1 Screen component Name Description Message display area Displays the status of the machine and details on operation proce- dures. Functions/settings display Displays tabs and buttons for displaying screens containing vari- area ous functions. Use this area to configure various functions. Press a tab or button to display the corresponding screen for configuring the settings.
Page 34: Display And Operation Of Left Panel
Touch panel Icon Description Appears when there is a message indicating that consumables must be replaced or the machine requires maintenance. Press this icon to display the message, and then perform the replacement or maintenance procedure. Appears when an error occurs with the connection to the POP server. Indicates that paper is not loaded in the paper tray.
Page 35: Job List
Touch panel Job List A command to perform an operation such as saving data to a User Box, or printing or sending saved documents is called a job. Select [Job List] to display the job currently being performed. Job List - Delete Press this button to delete the job in process to cancel the operation.
Page 36 Touch panel Item Description [Print] Lists print jobs for copying, computer printing, and received faxes. [Send] Lists scanner and fax transmission jobs. [Receive] Lists fax reception jobs. [Save] Lists jobs with documents being saved in User Boxes. <Current Jobs of [Print]> Item Description List items...
Page 37 Touch panel Item Description [Detail] Press this button to check the job result, error details, registration source/user name, file name, output tray, stored time, number of original pages and number of copies for the selected job. Scanned Image Select the job to display the scanned image. Reference When user authentication settings are applied, the names of documents that have not been saved by logged in users cannot be viewed.
Page 38 Touch panel <Job History of [Send]> Item Description List items No.: Job identification number assigned when the job is queued. Address Type: Displays the destination type (including fax, E-Mail, FTP, PC (SMB), WebDAV, and TWAIN). "TWAIN" appears for the job that is sent via Web service.
Page 39 Touch panel Reference When user authentication settings are applied, the names of documents that have not been saved by logged in users cannot be viewed. The names of confidential documents are not displayed. <Job History of [Receive]> Item Description List items No.: Job identification number assigned when the job is queued.
Page 40: User Box Information
Touch panel <Job History of [Save]> Item Description List items No.: Job identification number assigned when the job is queued. User Name: Displays the user name or user name/account name of the user who stored the document. Document Name: Displays the name of the saved document. Time Stored: Displays the time that the job was queued.
Page 41: Use/File - Detail
Touch panel Use/File - Detail Press [Detail] on the lower left of the Use Document screen to check the time stored, user name, document name, the number of pages, and job number of the selected document. Press [Preview] to check the preview image of the saved document.
Page 42: Use/File - Check Job Settings - Document Setting Contents
Touch panel Reference For details on how to register a destination to the address book, refer to the "User's Guide [Network Scan/Fax/Network Fax Operations]". Use/File - Check Job Settings - Document Setting Contents View the list of resolution, file type, and color settings. Use/File - Check Job Settings - Communication Settings Check the line settings and communication method settings.
Page 43: Preview
Touch panel Preview Check the preview image of the selected document when using or filing documents. Press [Preview] to select one document. The image of the first page is displayed in the left panel. Reference For a document with multiple pages, only the image of the first page can be viewed. Preview Press [Detail] to enlarge the preview image.
Page 44: Preview (Print/Combine)
Touch panel Preview (Print/Combine) Preview the page image of printing result by pressing the [Preview] - [Detail] in the left panel when you have selected [Print] or [Combine]. Reference For a document with multiple pages, images of all pages can be viewed. Item Description Prev.
Page 45: Preview (Send/Bind Tx)
Touch panel Preview (Send/Bind TX) Preview the page image of sending result by pressing the [Preview] - [Detail] in the left panel when you have selected [Send] or [Bind TX]. Item Description [Scan] Displays the preview for E-mail TX/PC (FTP)/File TX (SMB)/File TX (WebDAV) oper- ations.
Page 46 Touch panel Reference If you select [Bind TX], the Delete Page function becomes unavailable. If you select [Send] for multiple documents, the rotate page and delete page functions become unavailable. bizhub C652/C652DS/C552/C552DS/C452 3-17...
Page 47: User Box Operation Flow
User Box Operation Flow...
Page 48: Saving Documents In User Boxes
Saving documents in User Boxes User Box Operation Flow Saving documents in User Boxes This section describes the steps for saving documents in Public User Boxes. Press the [User Box] key in the control panel Select the desired User Box, and then press [Save Document] Configure the document name (p.
Page 49 Saving documents in User Boxes Load the original Press [Start] or the [Start] key in the control panel Reference When saving an original with an embedded password, the password entry screen appears. Enter the password and press [OK] to start saving. You cannot save an original with copy guard embedded.
Page 50: Printing Documents From A User Box
Printing documents from a User Box Printing documents from a User Box This section describes the steps for printing documents saved in Public User Boxes. Press the [User Box] key in the control panel Select the desired User Box, and then press [Use/File] Select the "Print"...
Page 51 Printing documents from a User Box If you have selected a single document, press When selecting multiple documents and printing [Print]. (p. 7-4) them using added functions, press [Combine]. (p. 7-5) Configure the printing order (bind order) (p. 7-6) Configure basic and application settings (p. 7-7, Configure basic and application settings (p.
Page 52 Printing documents from a User Box Press [Start] or the [Start] key in the control panel bizhub C652/C652DS/C552/C552DS/C452...
Page 53: Sending Documents From A User Box
Sending documents from a User Box Sending documents from a User Box This section describes the steps for sending documents saved in Public User Boxes. Press the [User Box] key in the control panel Select the desired User Box, and then press [Use/File] Select the "Send"...
Page 54 Sending documents from a User Box If you have selected a single document, press When selecting multiple documents and specifying [Send]. (p. 7-33) the file type or stamp, press [Bind TX]. (p. 7-33) Configure the sending order (bind order) (p. 7-36) Specify the destination Address Book Direct Input...
Page 55 Sending documents from a User Box Configure document, communication, and appli- Configure document, communication, and appli- cation settings (p. 7-47) cation settings (p. 7-47) To confirm the contents, display the preview (p. 3-16). Press [Start], or the [Start] key on the control panel bizhub C652/C652DS/C552/C552DS/C452...
Page 56: Saving A Document In An External Memory
Saving a document in an external memory Saving a document in an external memory This section describes the steps for saving scanned images in the external memory. Press [User Box] in the control panel while the ex- Connect the external memory to this machine, and ternal memory is connected to this machine.
Page 57 Saving a document in an external memory Select the "System User Box" tab. Press [External Memory], then [OK]. Configure the document name (p. 6-4), scan set- tings (p. 6-5) and original settings (p. 6-18) Load the original Press [Start] or the [Start] key in the control panel bizhub C652/C652DS/C552/C552DS/C452 4-11...
Page 58 Saving a document in an external memory Reference When saving an original with an embedded password, the password entry screen appears. Enter the password and press [OK] to start saving. You cannot save an original with copy guard embedded. A function to save a document in external memory is set to OFF (not saved) in the factory setting. In addition, it is set to OFF (cannot be saved) by the user function settings when user authentication is enabled.
Page 59: Saving A Document From The External Memory Into A User Box
Saving a Document from the External Memory into a User Box Saving a Document from the External Memory into a User Box This section describes the steps for saving a document stored in the external memory in a User Box. Press [User Box] in the control panel while the ex- Connect the external memory to this machine, and ternal memory is connected to this machine.
Page 60 Saving a Document from the External Memory into a User Box Select a document, and then press [Save to User Box] Specify the User Box and document name (page 7-100) Press [Start] or the [Start] key in the control panel Reference A function to save documents from an external memory into a User Box is set to OFF (cannot be saved) by factory default.
Page 61: Printing A Document From An External Memory
Printing a document from an external memory Printing a document from an external memory This section describes the steps for printing documents saved in the external memory. Press [User Box] in the control panel while the ex- Connect the external memory to this machine, and ternal memory is connected to this machine.
Page 62 Printing a document from an external memory Select a document, and then press [Print] (p. 7-97). Configure print settings (p. 7-98) Press [Start] or the [Start] key in the control panel Reference Depending on the settings in Administrator Settings, you may not be able to print a document located in an external memory.
Page 63: Filing Documents In A User Box
Filing documents in a User Box Filing documents in a User Box This section describes the steps for filing documents saved in Public User Boxes. Press the [User Box] key in the control panel Select the desired User Box, and then press [Use/File] Select the [Filing Settings] tab Select documents, and then select a function...
Page 64 Filing documents in a User Box Reference To delete the documents, refer to page 7-63. To rename the documents, refer to page 7-63. To move the documents to other User Boxes, refer to page 7-63. To copy the documents to other User Boxes, refer to page 7-64. To save a document in an external memory, refer to page 7-64.
Page 65: Printing A Document Saved In A Cellular Phone Or Pda
Printing a Document Saved in a Cellular Phone or PDA Printing a Document Saved in a Cellular Phone or PDA This section describes the steps to print a document saved in a cellular phone or PDA. Press the [User Box] key in the control panel Select the [System User Box] tab.
Page 66 Printing a Document Saved in a Cellular Phone or PDA Enter the PIN code displayed in the control panel to the cellular phone or PDA (page 7-101) Reference To configure print settings from a cellular phone or PDA, refer to page 8-10. bizhub C652/C652DS/C552/C552DS/C452 4-20...
Page 67: Saving A Document Stored In A Cellular Phone Or Pda To A User Box
Saving a document stored in a cellular phone or PDA to a User Box Saving a document stored in a cellular phone or PDA to a User This section describes the steps to save a document stored in a cellular phone or PDA to a User Box. Press the [User Box] key in the control panel Select the [System User Box] tab.
Page 68 Saving a document stored in a cellular phone or PDA to a User Box Enter the PIN code displayed in the control panel to the cellular phone or PDA (p. 7-101) bizhub C652/C652DS/C552/C552DS/C452 4-22...
Page 69: Menu Tree Of The User Box Mode
4.10 Menu tree of the User Box mode 4.10 Menu tree of the User Box mode This section describes the configuration and settings for the functions available in the User Box mode. 4.10.1 Save Document Public, Personal, or Group User Box The following shows the menu tree for saving documents in Public, Personal, or Group User Boxes.
Page 70: System User Box
4.10 Menu tree of the User Box mode System User Box The following shows the menu tree for saving documents in System User Boxes. First level Second level Third level Fourth level Annotation User User Box (p. 6-4) Document Name (p. 6-4) Scan Settings Original Type (p.
Page 71 4.10 Menu tree of the User Box mode First level Second level Third level Fourth level External Memory User Box (p. 6-4) Document Name (p. 6-4) Scan Settings Original Type (p. 6-5) Simplex/Duplex (p. 6-6) Resolution (p. 6-6) File Type File Type (p.
Page 72: Use/File
4.10 Menu tree of the User Box mode 4.10.2 Use/File Print (for Public/Personal/Group User Boxes) The following shows the menu tree for using or filing documents in Public, Personal, or Group User Boxes, and configuring print settings. The following describes items available using the framed buttons. First level Second level Third level...
Page 73 4.10 Menu tree of the User Box mode First level Second level Third level Fourth level Page Margin Margin Position (p. 7-14) Adjust Value Image Shift Vertical Shift (p. 7-14) Horizontal Shift Change Back Shift Sheet/Cover/ Cover Sheet Front Cover Chapter Insert (p.
Page 74 4.10 Menu tree of the User Box mode First level Second level Third level Fourth level Combine Copies (p. 7-7) Print (p. 7-7) 1-Sided 2-Sided Color (p. 7-8) Full Color Black Use Existing Color Setting Finishing (p. 7-8) Offset (p. 7-9) Staple (p.
Page 75: Send (For Public/Personal/Group User Boxes)
4.10 Menu tree of the User Box mode First level Second level Third level Fourth level Stamp Repeat Stamp Repeat (p. 7-28) Type (p. 7-28) Detail Settings (p. 7-29) Position (p. 7-29) Header/Footer Recall Head- (p. 7-29) er/Footer Check/Change Temporarily (p.
Page 76 4.10 Menu tree of the User Box mode First level Second level Third level Fourth level FTP (p. 7-43) Host Name File Path User Name Password Detailed Settings WebDAV (p. 7-44) Host Name File Path User Name Password Detailed Settings Job History (p.
Page 77 4.10 Menu tree of the User Box mode First level Second level Third level Fourth level Communication Timer TX (p. 7-58) Method Settings Password TX (p. 7-57) (p. 7-58) F-Code TX (p. 7-58) E-Mail Encryption (p. 7-59) Digital Signature (p. 7-59) Fax Header Settings (p.
Page 78: Filing Settings (For Public/Personal/Group User Boxes)
4.10 Menu tree of the User Box mode First level Second level Third level Fourth level Communication E-Mail Settings Document Name Settings (p. 7-54) (p. 7-54) Subject (p. 7-55) From (p. 7-55) Body (p. 7-56) URL Notification Registered desti- Setting (p. 7-56) nations Detail Search Direct Input...
Page 79: Application (For Public/Personal/Group User Boxes)
4.10 Menu tree of the User Box mode Application (for Public/Personal/Group User Boxes) The following shows the File/Use - Application menu tree for Public, Personal, or Group User Boxes. The following describes items available using the framed buttons. First level Second level Third level Fourth level...
Page 80 4.10 Menu tree of the User Box mode First level Second level Third level Fourth level Secure Document Print Copies (p. 7-82) User Box Print (p. 7-82) 1-Sided 2-Sided Color (p. 7-8) Full Color Black Use Existing Color Setting Finishing (p. 7-8) Sort Group Offset...
Page 81 4.10 Menu tree of the User Box mode First level Second level Third level Fourth level Annotation User Print - Print Copies (p. 7-7) Print (p. 7-7) 1-Sided 2-Sided Color (p. 7-8) Full Color Black Use Existing Color Setting Finishing (p. 7-8) Sort Group Offset...
Page 82 4.10 Menu tree of the User Box mode First level Second level Third level Fourth level Send - Send Address Book (p. 7-37) Direct Input E-mail (p. 7-40) PC (SMB) (p. 7-42) FTP (p. 7-43) WebDAV (p. 7-44) Job History (p. 7-45) Address Search Search (p.
Page 83 4.10 Menu tree of the User Box mode First level Second level Third level Fourth level External Memory Print Copies (p. 7-98) Color (p. 7-98) Full Color Black Print (p. 7-98) 1-Sided 2-Sided Binding Position (p. 7-98) Left Right Finishing (p. 7-8) Sort Group Offset...
Page 84: Accessing The User Box Mode
Accessing the User Box mode...
Page 85 Accessing the User Box mode Accessing the User Box mode Accessing the User Box mode Before starting this procedure, turn this machine on. When this machine is ready to copy data, the basic settings screen appears. To access the User Box mode, press the [User Box] key in the control panel. The User Box mode window appears.
Page 86: User Box Operation Menu
User Box Operation Menu User Box Operation Menu Accessing the User Box mode enables you to select the operation menus below. 5.2.1 Save Document Scan the original loaded on this machine and save it in a User Box. You can specify the name or image quality of an original when saving it.
Page 87: Save Document
Save Document...
Page 88: Save Document
Save Document Overview Save Document Save Document Overview 6.1.1 Functions Save Document enables you to directly specify a destination User Box when saving a document in the User Box mode. Using Save Document, document are saved in the same way as when scanned data is saved. Public/Personal/Group User Boxes You can save a document copied or scanned using this machine.
Page 89: Initial Window Of Save Document
Save Document Overview 6.1.2 Initial Window of Save Document Public/Personal/Group User Boxes Select the [Public], [Personal], or [Group] tab to display a list of User Boxes you can save a document in. Specify the desired User Box. System User Box Select the [System User Box] tab to display a list of User Boxes you can save a document in.
Page 90: Save Document Window
Save Document Overview 6.1.3 Save Document window The available setting items in the Save Document screen are as follows. Reference For the external memory, you cannot change the destination User Box. To save a document in external memory, change the setting to enable you to save a document in Administrator Settings.
Page 91: Scan Settings
Scan Settings Scan Settings Press [Scan Settings] in the Save Document tab to configure the detailed scan settings. 6.2.1 Basic - Original Type Select the original type based on the original contents. The available original types are as follows. Item Description Text Original that consists of only text.
Page 92: Basic - Simplex/Duplex
Scan Settings 6.2.2 Basic - Simplex/Duplex Select whether to scan one or both sides of the original. Item Description 1-Sided Scans one side of the original. 2-Sided Scans both sides of the original. Cover + 2-Sided Scans the first page of the original as a cover in the single-sided mode, and also scans the remaining pages in the double-sided mode.
Page 93: Basic - File Type
Scan Settings 6.2.4 Basic - File Type Select the file type to save scanned data. File Type The available file types are as follows. Item Description Saves data in PDF format. Compact PDF Further compressed PDF file. This format is useful when saving a scanned full color data.
Page 94: Encryption
Scan Settings Encryption When you select "PDF" or "Compact PDF" for the file type, specify the encryption level. Reference You cannot check the contents of an encrypted document in the preview screen. Item Description Encryption Level Select the encryption level. Password Enter the password necessary to open encrypted data (up to 32 characters).
Page 95 Scan Settings <When [High level] is selected> Item Description Printing Allowed Select whether to allow or restrict printing data. [Low Resolution] appears when the Encryption Level is set to "High Level". Enable copying of Select whether to allow or restrict extracting text images. text, images and other content Press [Forward...
Page 96: Outline Pdf
Scan Settings Item Description Changes Allowed Select the permission level about changes to the document, including signing, en- tering, or commenting data. Outline PDF Configure this item when you select [Compact PDF] for the file type. This function performs outline processing for characters, ensuring a smooth display image.
Page 97: Basic - Density
Scan Settings 6.2.5 Basic - Density Adjust the density for the scanned document. 6.2.6 Basic - Color Specify whether to scan original in color or black-and-white. Item Description Auto Color Automatically detects the color of the original and scans it to fit the original setting. Full color Scans the original in full color.
Page 98: Scan Size
Scan Settings 6.2.7 Scan Size Select the paper size of the original to be scanned. Standard size Press [Auto] to automatically detect the size of the first page in the original when scanning. To scan the original with a predetermined paper size, select that size. Custom Size Enter the dimensions of a custom size other than the standard sizes.
Page 99: Background Removal
Scan Settings Background Removal Adjust the background density of the scanned original. When scanning a colored-paper original, the background color may be scanned resulting in the entire image becoming dark. To avoid this, you can adjust the background density. Select the background removal method, and specify the level. To automatically adjust the density, press [Auto].
Page 100: Application - Frame Erase
Scan Settings 6.2.9 Application - Frame Erase Configure the setting for erasing frames on a two-page spread. Reference If you have specified the frame width to be erased in the "Frame Erase" setting of the Book Copy function, the same value is automatically configured for this "Frame Erase" function. To erase all frames with the same width, specify a numeric value between 1/16 and 2 inches (0.1 and 50.0 mm) under [Frame].
Page 101: Application - Book Copy
Scan Settings 6.2.10 Application - Book Copy Configure settings to scan a two-page spread. Settings include scanning method, binding positions and erasing unwanted areas. For paper size of the original, select the size of the spread. Book copy method Select the scanning method. Item Description Book Spread...
Page 102: Book Erase - Center Erase
Scan Settings Book Erase - Center Erase Configure settings to erase the shaded part around the binding position in the center of the original. Reference Use the keypad or press [-] or [+] to enter a numeric value between 1/16 and 1-3/16 inches (0.1 and 30.0 mm).
Page 103: Separate Scan
Scan Settings 6.2.11 Separate Scan The scan operation can be divided into several sessions by types of originals, for example, when all pages of originals cannot be loaded into the ADF, when the originals are placed on the original glass, or when single- sided originals and double-sided originals are mixed.
Page 104: Original Settings
Original Settings Original Settings Specify the type of original that is loaded, for example, if it contains mixed page sizes or Z-folded originals. Under "Original Settings", you can select two or more items at the same time. 6.3.1 Special Original The available setting items are as follows.
Page 105: Direction Settings - Binding Position
Original Settings 6.3.3 Direction Settings - Binding Position Select the binding position of the original when it has punched holes or is stapled. When a double-sized original is scanned, the binding position is corrected on the back side. Item Description Auto Sets the binding position to the long side if the size is 11-11/16 inches (297 mm) or smaller, or the short side otherwise.
Page 106: Use/File
Use/File...
Page 107: Overview Of The Use/File Operations
Overview of the Use/File operations Use/File Overview of the Use/File operations 7.1.1 Functions of Use/File Printing a document You can print a document that was saved in a User Box in the Copy, Fax/Scan, print instruction, or Fax reception mode. You can add finishing settings such as the number of copies or 2-sided print settings when printing the document.
Page 108: If A Password Is Specified For A User Box
Overview of the Use/File operations Name Description [Send] Configure the destination and other settings to send the selected docu- ments. (p. 7-33) [Filing Settings] Rename, move, or copy the selected documents. (p. 7-62) [Application] Edit the selected document on a page-basis or register overlay images. (p.
Page 109: Print
Print Print 7.2.1 Overview of the Print tab Description of the Print tab Select the [Print] tab to display the following screen. The available setting items for "Print Settings" are as follows. Name Description [Print] Configure settings to print the selected documents. If you have selected multiple documents, the document print setting function is not available.
Page 110: Combine
Print Name Description Application Configure the more complicated settings such as the page margin and stamp. Combine Press [Combine], and then configure Combine settings to display the following screen. In the Combine screen, two categories of the configurable items are provided: "Basic" and "Application". Name Description Basic...
Page 111: Combine
Print 7.2.3 Combine Document Order After selecting documents, press [Combine] to display the document order selection screen. Documents will be printed in the order they are displayed in this screen. When this screen appears, the documents are displayed in the order they were selected. Reference To change the order, select a reorder source document, then a reorder destination document.
Page 112: Print - Basic (Public, Personal, Or Group User Box)
Print - Basic (Public, Personal, or Group User Box) Print - Basic (Public, Personal, or Group User Box) 7.3.1 Copies Use the keypad to enter the number of copies. The allowable range is 1 to 9999. Reference To reset the setting to 1, press the [C] key on the control panel. 7.3.2 1-Sided/2-Sided Select whether to print one side or both sides of sheets of paper.
Page 113: Color
Print - Basic (Public, Personal, or Group User Box) 7.3.3 Color Configure color settings to print documents. Reference Full Color: Prints a document in full color. – You can print documents saved in this machine in full color even if they are saved in black and white. Black: Prints a document in black and white.
Page 114: Sort/Group
Print - Basic (Public, Personal, or Group User Box) <When [Combine] is selected> Sort/Group Selecting Sort feeds copies by set. Selecting Group feeds copies by page. Offset Select Yes to sort sheets by set or page so that the user knows where the document is separated. When the finisher is installed, the printed sheets are fed while shifting them for each separation.
Page 115: Punch - Position Setting
Print - Basic (Public, Personal, or Group User Box) Punch - Position Setting Specify hole positions. Fold/Bind Configure the following settings when a finisher is installed. Item Description Half-Fold Folds printed sheets of paper before being fed. Center Staple & Staples printed sheets of paper at two center points and folds them in two before Fold being fed.
Page 116 Print - Basic (Public, Personal, or Group User Box) Item Description Z-Fold Select this setting when you use width-direction w paper. The long side of the print- ed sheets is Z-folded. • This item is available when the optional Z Folding unit ZU-606 is installed. Select the desired function.
Page 117: Combine
Print - Basic (Public, Personal, or Group User Box) 7.3.5 Combine A multi-page original is combined and printed on one page. Item Description 2in1 Combines a 2-page original into one page. 4in1 Combines a 4-page original into one page. You can select the combining order of original pages.
Page 118: Continuous Print
Print - Basic (Public, Personal, or Group User Box) Item Description User Preset In addition to fixed magnifications, preset frequently used magnifications in advance Zoom and use them later. • You can preset up to three magnifications. Reference For details on presetting magnifications, refer to the "User's Guide [Copy Operations]".
Page 119: Print - Application (Public, Personal, Or Group User Box)
Print - Application (Public, Personal, or Group User Box) Print - Application (Public, Personal, or Group User Box) 7.4.1 Page Margin The page margin is set to the left, right, or top of paper, assuring a punching or stapling space. Page Margin Item Description...
Page 120: Image Shift - Change Back Shift
Print - Application (Public, Personal, or Group User Box) Image Shift - Change Back Shift To create a page margin in 2-Sided printing mode, press [Change Back Shift] to specify the image shift length on the back side. You can specify the shift length to move the image to the left, right, top, or bottom within 1/16 to 10 inches (0.1 to 250.0 mm) fit the page margin position.
Page 121 Print - Application (Public, Personal, or Group User Box) The available setting items are as follows. Item Description Front Cover/ Configure settings for front and back covers. For details, refer to the table below. Back Cover Paper Select a paper tray in the following cases. •...
Page 122: Sheet/Cover/Chapter Insert - Insert Sheet
Print - Application (Public, Personal, or Group User Box) 7.4.4 Sheet/Cover/Chapter Insert - Insert Sheet Colored sheets or other type of paper are inserted before the specified pages when documents are printed. You can configure the setting to insert sheets into up to 30 positions in an original of up to 999 pages. The available setting items are as follows.
Page 123: Sheet/Cover/Chapter Insert - Chapters
Print - Application (Public, Personal, or Group User Box) 7.4.5 Sheet/Cover/Chapter Insert - Chapters You can configure this setting when printing documents in 2-Sided printing mode. Documents are printed while pages are fed so that the specified pages, the first page of each chapter for example, necessarily turns to the front side.
Page 124: Stamp/Composition
Print - Application (Public, Personal, or Group User Box) 7.4.6 Stamp/Composition In Stamp/Composition screen, you can configure the following functions. Item Description Date/Time The date and time of printing are printed on the pages. Page Number A page number is printed on all pages of a document. Stamp A preset character string such as "URGENT"...
Page 125: Stamp/Composition - Page Number
Print - Application (Public, Personal, or Group User Box) 7.4.8 Stamp/Composition - Page Number The page number is printed on all pages of the document. Setting items Item Description Starting Page Specify the starting page number. Number Starting Chapter Specify the starting chapter number. Number Page Number Select the format to display a page number.
Page 126: Stamp/Composition - Stamp
Print - Application (Public, Personal, or Group User Box) Item Description Cover Print on Front and A page number is printed on the front and back covers. Sheet Back Cover Print on Back Cover A page number is not printed on the front cover. only Do Not Print Page A page number is printed on neither the front cover nor the back...
Page 127: Stamp/Composition - Copy Security - Copy Protect
Print - Application (Public, Personal, or Group User Box) 7.4.10 Stamp/Composition - Copy Security - Copy Protect Hidden text is printed on all pages to prevent unauthorized copying. When a document printed with copy protection text is copied, the hidden text appears clearly repeated throughout the pages of the copies so that the reader knows that it is a copy.
Page 128: Copy Protect Type
Print - Application (Public, Personal, or Group User Box) Copy Protect Type Item Description [Registered Press this button to apply the stamp images that were pre-registered with the utility Stamp] software. • Use "Copy Protection Utility" to register stamps. For details, refer to the relevant utility software manual.
Page 129: Stamp/Composition - Copy Security - Copy Guard
Print - Application (Public, Personal, or Group User Box) 7.4.11 Stamp/Composition - Copy Security - Copy Guard To prevent unauthorized copying, this function prints text such as "Copy" or "Private" or information such as the date and time on all pages of paper as a copy guard (copy inhibit information) when copying. A page with a copy guard printed on it cannot be copied or saved in a User Box.
Page 130: Detail Settings
Print - Application (Public, Personal, or Group User Box) Detail Settings Press [Detail Settings] to specify the text color, contrast, background pattern, and other items. Item Description Text/Background Select the text and background colors from black, magenta, or cyan. Color Copy Guard Pat- Specify the contrast of a copy guard.
Page 131: Stamp/Composition - Copy Security - Password Copy
Print - Application (Public, Personal, or Group User Box) 7.4.12 Stamp/Composition - Copy Security - Password Copy To prevent unauthorized copying, this function configures stamp settings with text such as "Copy" or "Private" or information such as the date and time on all pages of paper, and copies with an embedded password.
Page 132: Detail Settings
Print - Application (Public, Personal, or Group User Box) Item Description [Other] Press this button to specify the job number, serial number, and distribution control number the document was registered with. • [Job Number]: The job number for the print job is printed. A job number requires one area.
Page 133: Stamp/Composition - Stamp Repeat
Print - Application (Public, Personal, or Group User Box) 7.4.13 Stamp/Composition - Stamp Repeat Text or an image is repeatedly printed on all pages. Copy Protect stamps are used to prevent recopying. However, Stamp Repeat stamps can be recopied. You can apply up to eight strings or stamps. If you set the angle of strings or stamps to 45 degrees (or -45 degrees), however, the number of areas in which you can place strings or stamps is limited to 4.
Page 134: Detail Settings
Print - Application (Public, Personal, or Group User Box) Detail Settings Press [Detail Settings] to specify the text color, density, and other items. Item Description Text Color Select the text and background colors from black, magenta, or cyan. Density Select the density from the light, standard, or dark. Text Size Select the printing text size from Minimal, Standard, or Large.
Page 135: Check/Change Temporarily
Print - Application (Public, Personal, or Group User Box) Check/Change Temporarily In the Header/Footer setting screen, press [Check/Change Temporarily] to change the registered header or footer. Item Description Header Settings, Specify whether to print the header and footer. Press [Print] to configure the follow- Footer Settings ing setting.
Page 136: Stamp/Composition - Registered Overlay
Print - Application (Public, Personal, or Group User Box) 7.4.15 Stamp/Composition - Registered Overlay Setting items A registered image is overlaid and printed on the specified pages. Select [Yes] to use an overlay image. Reference Overlay images can be registered in Copy mode as well as in User Box mode. An overlay image that was registered in Copy mode can be used for printing a document in the User Box.
Page 137 Print - Application (Public, Personal, or Group User Box) Item Description [Detail Settings] Press this button to specify how to compose an overlay image. • Density: Use the keypad to enter the density of an overlay image (using a value between 20 to 100%).
Page 138: Send
Send Send 7.5.1 Overview of the Transmission Settings You can use the following functions to send a document saved in a User Box. Using these functions enables you to easily send data by only registering destinations in this machine without transferring data via computers.
Page 139: Bind Tx
Send Send Press [Send] to display the following screen. You can configure transmission destination and additional functions. Item Description Configure the desti- Configure the destinations. (p. 7-37) nations Configure the func- Configure the functions that can be added when transmitting docu- tions ments.
Page 140: Transmission Settings
Send 7.5.2 Transmission Settings Press [Send] to specify destinations and functions that can be added when transmitting documents. Reference [Direct Input] is not displayed when Manual Destination Input is set to Restrict in "Security Settings" in the administrator mode. Item Description [Address Book] Press this button to select the recipient from the pre-registered destina-...
Page 141: Combine
Send 7.5.3 Combine Document Order After selecting documents, press [Bind TX] to display the binding order selection screen. Documents will be printed in the order they are displayed in this screen. When this screen appears, the documents are displayed in the order they were selected. Reference To change the order, select a reorder source document, then a reorder destination document.
Page 142: Send (Public, Personal, Or Group User Box)
Send (Public, Personal, or Group User Box) Send (Public, Personal, or Group User Box) 7.6.1 Address Book - Search Search for transmission destinations. The following methods are available to search for the registered destinations. Address Type Press this button to search for the destination by address type that was specified when the destination is registered.
Page 143: Index
Send (Public, Personal, or Group User Box) Index The Index screen appears by index that was specified when they were registered. The [Index] screen is displayed when you press [Search] if [Default Address Book] is set to "Address Type" in [User Settings] - [Custom Display Settings] - [Scan/Fax Settings] in the Utility menu. Press [Index] to display address- es by registered...
Page 144: Detail Search - Search Options
Send (Public, Personal, or Group User Box) Detail Search - Search options In the Detail Search screen, select a condition to display search options. Select the additional search conditions, and press [OK]. Reference To configure whether to display the search option screen and options displayed on that screen, use "Search Option Settings"...
Page 145: Direct Input - Fax
Send (Public, Personal, or Group User Box) 7.6.3 Direct Input - Fax Enter the fax number in the touch panel. Next Destination Press this button to continuously specify another destination. When the Confirm Address (TX) function is specified: You are prompted to enter the fax number again after pressing [OK]. Enter the fax number, and press [Start]. Reference [Next Destination] can be selected on the second input screen.
Page 146: Direct Input - Internet Fax
Send (Public, Personal, or Group User Box) 7.6.5 Direct Input - Internet Fax Enter the E-mail address in the touch panel. Reference You can register the frequently used user names or domain names and call them when sending E-mail messages. Before you use this function, you must register the prefix and suffix in "Administrator Settings".
Page 147: Direct Input - Pc (Smb)
Send (Public, Personal, or Group User Box) Item Description Port Number Use the keypad to enter the sending port number (using a value from 1 to 65535). Destination Ma- Select [Color] when the destination machine supports color printing. chine Type [Next Destination] Press this button to continuously specify another destination.
Page 148: Direct Input - Ftp
Send (Public, Personal, or Group User Box) 7.6.8 Direct Input - FTP Directly enter the FTP address. Host Name Specify the host name or IP address of the destination in the touch panel. File Path Enter the path of the destination folder in the touch panel. User Name Enter the login user name in the touch panel.
Page 149: Direct Input - Webdav
Send (Public, Personal, or Group User Box) 7.6.9 Direct Input - WebDAV Directly enter the WebDAV destination. Host Name Specify the host name or IP address of the destination in the touch panel. File Path Enter the path of the destination folder in the touch panel. User Name Enter the login user name in the touch panel.
Page 150: Job History
Send (Public, Personal, or Group User Box) 7.6.10 Job History Job History displays the latest five fax destinations that this machine have sent faxes to. You can select destinations from this history. 7.6.11 Address Search The [Address Search] tab is displayed when the LDAP server is configured in Administrator Settings. Reference For details on the LDAP server setting, refer to the "User's Guide [Network Administrator]"...
Page 151: Ldap Search - Search
Send (Public, Personal, or Group User Box) 7.6.12 LDAP Search - Search Enter a search keyword and press [Start Search] to search for the destination address in the specified LDAP server. 7.6.13 LDAP Search - Advanced Search Specify multiple search conditions to search for the target address. Name Enter the name in the touch panel.
Page 152: Company Name
Send (Public, Personal, or Group User Box) Company Name Enter the company name in the touch panel. Department Enter the department in the touch panel. OR/AND/STARTS WITH/ENDS WITH Select the search condition from OR, AND, STARTS WITH, or ENDS WITH. When not specifying any conditions, press [No].
Page 153: Document Settings - File Type
Send (Public, Personal, or Group User Box) 7.6.16 Document Settings - File Type Specify the file type of data being transmitted. File Type The available file types are as follows. Item Description Saves data in PDF format. Compact PDF Further compressed PDF file. TIFF Saves data in TIFF format.
Page 154: Encryption - Detail Settings
Send (Public, Personal, or Group User Box) Item Description Password Required when [Password] is selected in "Encryption Type". Enter the password necessary to open encrypted data (up to 32 characters). For confirmation, enter the password twice. Document Per- Required when [Password] is selected in "Encryption Type". Enter the password missions necessary to change document permissions (up to 32 characters).
Page 155: Stamp Composition
Send (Public, Personal, or Group User Box) Press [Forward ] to further configure Changes Allowed settings. <When [Low level] is selected> <When [High level] is selected> Item Description Changes Allowed Select the permission level about changes to the document, including signing, en- tering, or commenting data.
Page 156: Outline Pdf
Send (Public, Personal, or Group User Box) Item Description Image Select this setting to insert the text as an image. Text Select this setting to insert the text as text. • The date, time, page number, header, or footer is composed as text. •...
Page 157: Document Settings - Color
Send (Public, Personal, or Group User Box) 7.6.17 Document Settings - Color Configure color settings to send documents. Data that has been saved using this machine contains the full color data even if it is saved in gray scale or black and white; therefore, it can be changed to full color when it is sent.
Page 158: Communication Settings - Line Setting
Send (Public, Personal, or Group User Box) 7.6.19 Communication Settings - Line Setting Description of Line Settings Configure line settings for fax transmission. Overseas TX Faxes are sent to locations with poor communication conditions at a lower baud rate. Reference This function cannot be used together with the following functions.
Page 159: Check Dest. & Send
Send (Public, Personal, or Group User Box) Check Dest. & Send The specified fax number is compared with the remote fax number (CSI) and data is sent only when those fax numbers match. If they do not match, the communication will fail; therefore preventing a sending error. Reference To use the Check Dest.
Page 160: Subject
Send (Public, Personal, or Group User Box) Subject The text specified in the Utility menu is automatically displayed. To change the contents, press [Direct Input]. You can enter up to 64 characters. From Displays the E-mail address of the administrator specified in the Utility menu. Reference The E-mail address of this machine is used for Internet faxing.
Page 161: Body
Send (Public, Personal, or Group User Box) Body The E-mail body specified in the Utility menu is displayed. To change the contents, press [Direct Input]. You can enter up to 256 characters. 7.6.21 Communication Settings - URL Notification Setting URL Notification Use the URL Notification function to specify the E-mail address to be notified about the completion of a job and data location.
Page 162: Detail Search
Send (Public, Personal, or Group User Box) Detail Search You can search for E-mail addresses from the registered destinations. Enter the address name or a part of the address to search for the destination address. Select either [Name] or [Destination], and enter an index. Direct Input Enter the E-mail address in the touch panel.
Page 163: Timer Transmission (Timer Tx)
Send (Public, Personal, or Group User Box) Timer transmission (Timer TX) Specify the sending time. Transmitting faxes in discount telephone rate hours such as late at night or early in the morning will reduce the cost. Use the keypad to specify the communication starting time. Reference It is specified in hours and minutes.
Page 164: Communication Settings - E-Mail Encryption
Send (Public, Personal, or Group User Box) Item Description Relay TX Documents are sent to the Relay Distribution User Box of the remote machine when the remote machine supports the relay distribution function. Enter the Relay Distri- bution User Box number in the SUB Address box and the password in the Password box.
Page 165: Communication Settings - Fax Header Settings
Send (Public, Personal, or Group User Box) 7.6.25 Communication Settings - Fax Header Settings Specify whether to attach sender information (TTI) when sending documents. Select the sender name from the sender name list. Reference To register the contents of the header information to be added to the original, use "Header Information" in the Utility menu.
Page 166: Application - Send & Print
Send (Public, Personal, or Group User Box) 7.6.31 Application - Send & Print Specify whether to print documents while being sent. Also configure print settings. Item Description Copies Use the keypad to enter the number of copies. A number between 1 and 9999 can be specified.
Page 167: Filing Settings (Public, Personal, Or Group User Boxes)
Filing Settings (Public, Personal, or Group User Boxes) Filing Settings (Public, Personal, or Group User Boxes) 7.7.1 Overview of the Filing Settings You can rename or delete documents saved in a Public, Personal, or Group User Box so that the documents in the box are organized.
Page 168: Deleting Documents
Filing Settings (Public, Personal, or Group User Boxes) 7.7.2 Deleting documents You can delete unnecessary files, for example the files you have already printed. You can select multiple files and delete them at the same time. After checking document details, press [Delete]. 7.7.3 Edit Name Renames a saved document.
Page 169: Copy
Filing Settings (Public, Personal, or Group User Boxes) 7.7.5 Copy Copy the data of a saved document to another User Box. For the destination User Box, a Public , Personal, or Group User Box can be selected. Select the destination User Box, check document data, and then press [Start] on the control panel or [Start] in the touch panel.
Page 170: Document Settings
Filing Settings (Public, Personal, or Group User Boxes) Document Settings You can specify the resolution, file type, and color of the document to be saved. If you select multiple documents, settings are reflected in all documents. Document Settings - Resolution Select the resolution of the document to be saved.
Page 171: Document Settings - Color
Filing Settings (Public, Personal, or Group User Boxes) Item Description Encryption If the PDF or Compact PDF is selected for the file format, the encryption level can be specified. For details, refer to page 7-48. Outline PDF Configure this item when you select Compact PDF for the file type. For details, refer to page 7-51.
Page 172: Preview
Filing Settings (Public, Personal, or Group User Boxes) Preview In the Document Details screen, press [Preview] to check the preview image of the saved document. You can view the image at full size or at a size of 2, 4 or 8 times the normal size. After you have changed the display size, use the scroll bars located in the right and the bottom of the image to view to the desired portion.
Page 173: Application
Application Application 7.8.1 Overview of the Application settings You can edit a document saved in a Public, Personal, or Group User Box by changing the order of or delete pages in the document. You can also register the image of a saved document to be overlaid on the printed data.
Page 174: Edit Document
Application 7.8.2 Edit Document Select a document and press [Edit Document]. The Edit Document screen is displayed. To view the image of a document page before editing it, press the [Preview/Set Range]. For details, refer to page 7-73. Edit Document - Delete Page You can delete a specific page from a saved document.
Page 175: Edit Document - Rotate Page
Application Check the information of the displayed screen. To delete the pages, select [Save]. % To cancel the deletion, press [Don't Save] to return to the Edit Document screen. The selected pages are deleted and the document is saved. Edit Document - Rotate Page You can rotate the specified pages in a saved document.
Page 176 Application While checking the preview image, select the rotation angle. % You can select a rotation angle from left 90 degrees, right 90 degrees, and 180 degrees. % In this example, "Left 90°" is selected. Press [OK]. If you are sure to rotate the selected pages, press [Start] or the [Start] key on the control panel. % In the example, the specified pages (pages 1 and 2) have been rotated.
Page 177: Edit Document - Move Page
Application Edit Document - Move Page You can change the order of the pages within a saved document by moving the specified pages. You cannot rotate the only page of a document. You will be unable to restore the pages because they are overwritten when they are moved. If you will need the unchanged version of the document, make a backup copy of the document in advance.
Page 178: Preview/Set Range
Application If you are sure to move the selected page, press [Start] or the [Start] key on the control panel. % At this time, the document data is not changed. Check the information of the displayed screen. To move the page, select [Save]. % To cancel the movement, press [Don't Save] to return to the Edit Document screen.
Page 179: Preview/Specify By Input
Application Item Description [Next Page Press this button to move to the next page. Zoom You can view the image at full size or at a size of 2, 4 or 8 times the normal size. After you have changed the display size, use the scroll bars located in the right and the bottom of the image to view to the desired portion.
Page 180: Register Overlay
Application Specify the insertion position. % To move before the displayed page, press [Before]. % To move after the displayed page, press [After]. Press [OK]. 7.8.3 Register Overlay Register a document saved in a User Box as an overlay image. You can overlay the selected image to a printed document using [Stamp/Composition] in the Print tab.
Page 181: Register Overlay - New
Application Register Overlay - New Register a new overlay image. Select a document and press [Register Overlay]. Press an unregistered image button and press [New]. Enter the name of the overlay image to be registered, and press [OK]. % You can enter up to 16 characters. Press [Start].
Page 182: Register Overlay - Overwrite
Application Register Overlay - Overwrite You can overwrite the registered overlay image with new one. Select a document and press [Register Overlay]. Press the image button to be overwritten, and press [Overwrite]. Check the displayed message, and press [Overwrite]. Press [Start]. The overlay image is overwritten.
Page 183: Detail Settings
Application Detail Settings Configure the density or color of the newly registered or overwritten overlay image. Select the button of a target overlay image, and press [Detail Settings]. After configuring settings, press [OK]. Item Description [Density] Specify the density of the image. Use the keypad to enter the density using a value between 20 and 100%.
Page 184: Bulletin Board User Box (System User Box)
Bulletin Board User Box (System User Box) Bulletin Board User Box (System User Box) 7.9.1 Overview of the Bulletin Board User Boxes The Bulletin Board User Box is used to register a browsing document. A document registered in the Bulletin Board User Box is sent by the polling transmission function when a polling request is issued from the remote machine.
Page 185: Polling Tx User Box (System User Box)
7.10 Polling TX User Box (System User Box) 7.10 Polling TX User Box (System User Box) 7.10.1 Overview of the Polling Transmission User Boxes The Polling TX User Box is used to save a document to be sent in response to a request from a receiver. The process of saving a specific document to the Polling TX User Box is called polling transmission.
Page 186: Secure Print User Box (System User Box)
7.11 Secure Print User Box (System User Box) 7.11 Secure Print User Box (System User Box) 7.11.1 Overview of the Secure Print User Box The Secure Print User Box is used to save a document that was printed with the specified ID and password. To print a document, you must enter the ID and password.
Page 187: Print - Printing
7.11 Secure Print User Box (System User Box) 7.11.4 Print - Printing You can add some functions to a document saved in the Secure Print User Box when printing the document. Copies Use the keypad to enter the number of copies. A number between 1 and 9999 can be specified. Print Select 1-Sided or 2-Sided.
Page 188: Filing Settings
7.11 Secure Print User Box (System User Box) 7.11.5 Filing Settings You can handle a document saved in the Secure Print User Box. Reference To delete all documents in the Secure Print User Box at a time, select "User Box Settings" - "Delete Secure Print Documents"...
Page 189: Memory Rx User Box (System User Box)
7.12 Memory RX User Box (System User Box) 7.12 Memory RX User Box (System User Box) 7.12.1 Overview of the Memory RX User Box The Memory RX User Box is used to save a received document in the memory and print it as required. When memory reception is enabled, a received document is automatically saved in the Memory RX User Box.
Page 190: Annotation User Box (System User Box)
7.13 Annotation User Box (System User Box) 7.13 Annotation User Box (System User Box) 7.13.1 Overview of the Annotation User Box Annotation User Boxes are used to automatically assign a number to a saved documents and add the number when printing or sending the document. You can pre-register the number to be assigned when creating the User Box and change it when printing or sending documents.
Page 191: Print - Sheet/Cover/Chapter Insert - Insert Sheet
7.13 Annotation User Box (System User Box) 7.13.5 Print - Sheet/Cover/Chapter Insert - Insert Sheet For the setting procedure, refer to page 7-17. 7.13.6 Print - Sheet/Cover/Chapter Insert - Chapters For the setting procedure, refer to page 7-18. 7.13.7 Print - Stamp/Composition - Date/Time For the setting procedure, refer to page 7-19.
Page 192: Send - Direct Input - Ftp
7.13 Annotation User Box (System User Box) 7.13.19 Send - Direct Input - FTP For the setting procedure, refer to page 7-43. 7.13.20 Send - Direct Input - WebDAV For the setting procedure, refer to page 7-44. 7.13.21 Send - Job History For the setting procedure, refer to page 7-45.
Page 193: Send - Application - Stamp/Composition - Stamp
7.13 Annotation User Box (System User Box) 7.13.33 Send - Application - Stamp/Composition - Stamp For the setting procedure, refer to page 7-60. 7.13.34 Send - Application - Send & Print For the setting procedure, refer to page 7-61. 7.13.35 Send - Application - Stamp Element Secondary Field Add text to a number to be printed.
Page 194: Number Type
7.13 Annotation User Box (System User Box) Number Type Select the output format (number of digits) for the annotation numbers to be printed. Print Position Select the printing position. 7.13.36 Filing Settings You can handle a document saved in an Annotation User Box. The available setting items are as follows.
Page 195: Application - Register Overlay
7.13 Annotation User Box (System User Box) Item Description Edit Name Renames a saved document. Document Details Enables you to check the date and time a document has been saved as well as a preview image. 7.13.37 Application - Register Overlay For the setting procedure, refer to page 7-75.
Page 196: Fax Retransmit User Box (System User Box)
7.14 Fax Retransmit User Box (System User Box) 7.14 Fax Retransmit User Box (System User Box) 7.14.1 Overview of the Fax Retransmit User Box The Fax Retransmit User Box is used to save a document, which was unable to be sent after the number of redials reached the value specified in Line Parameter Settings because the remote machine was busy when sending the fax for a predetermined time period.
Page 197: Filing Settings - Delete
7.14 Fax Retransmit User Box (System User Box) 7.14.4 Filing Settings - Delete Stop retransmission and delete the target document. Select a document, select the [Filing Settings] tab, and press [Delete]. bizhub C652/C652DS/C552/C552DS/C452 7-92...
Page 198: Password Encrypted Pdf User Box (System User Box)
7.15 Password Encrypted PDF User Box (System User Box) 7.15 Password Encrypted PDF User Box (System User Box) 7.15.1 Overview of the Password Encrypted PDF User Box When you use PageScope Web Connection or PageScope Direct Print to print a PDF file that has been saved with a password configured, or you print an encrypt PDF data that has been saved in the external memory, the data is automatically saved in the Password Encrypted PDF User Box.
Page 199: Id & Print User Box (System User Box)
7.16 ID & Print User Box (System User Box) 7.16 ID & Print User Box (System User Box) 7.16.1 Overview of the ID & Print User Box Viewing documents This item appears when user authentication settings are configured. A document saved in this User Box can be printed by the user of the document when the user is logged in to the machine.
Page 200: Filing Settings - Delete
7.16 ID & Print User Box (System User Box) Select whether to delete the document after printing. 7.16.3 Filing Settings - Delete Select a document to be deleted, and press [Delete]. bizhub C652/C652DS/C552/C552DS/C452 7-95...
Page 201: External Memory (System User Box)
7.17 External Memory (System User Box) 7.17 External Memory (System User Box) 7.17.1 External memory device Supported external memory devices Requirements for external memory devices of this machine are as follows. USB flash memory device that supports the USB (1.1/2.0) interface FAT32-formatted memory device Connecting the external memory device Use the USB connector on the side that is near the control panel.
Page 202: External Memory Screen
7.17 External Memory (System User Box) 7.17.2 External memory screen When the external memory device is connected, select [External Memory] to display the folder structure. Entering a file path In the touch panel, you can specify the file path to the folder containing the document to be printed. Press [File Path], and enter the file path.
Page 203: Print - Basic
7.17 External Memory (System User Box) Document Details You can check the modification date, file name, and other properties of the selected document. 7.17.3 Print - Basic Press [Print] to display the following screen. Copies Use the keypad to enter the number of copies. A number between 1 and 9999 can be specified. Color Specify whether to print the document in color or black and white.
Page 204: Paper
7.17 External Memory (System User Box) Paper Select a tray to load printing paper. 7.17.4 Print- Application Stamp/Composition - Date/Time For the setting procedure, refer to page 7-19. Stamp/Composition - Page Number For the setting procedure, refer to page 7-20. Stamp/Composition - Stamp For the setting procedure, refer to page 7-21.
Page 205: Filing Settings - Save To User Box
7.17 External Memory (System User Box) 7.17.5 Filing Settings - Save to User Box This function saves a document stored in the external memory in a User Box. Specify the User Box and document name, and press [Start] or the [Start] key on the control panel. Item Description [User Box]...
Page 206: Mobile/Pda (System User Box)
7.18 Mobile/PDA (System User Box) 7.18 Mobile/PDA (System User Box) This function enables you to print a document stored in a cellular phone or PDA via a Bluetooth communication or to save such a document in a User Box. 7.18.1 Operating environment The cellular phones and PDAs that can be connected to this machine and the printable file type must satisfy the following conditions.
Page 207: Entering The Pin Code
7.18 Mobile/PDA (System User Box) Entering the PIN code If you enter the 4-digit PIN code from a cellular phone or PDA, a connection is established, and data is sent to this machine to be printed. Reference Check the PIN code in the instruction manual or in the setting instructions of the cellular phone or PDA. Check printing preferences You can check the overview of the settings to print the received data.
Page 208: Mobile/Pda - Save In User Box
7.18 Mobile/PDA (System User Box) 7.18.3 Mobile/PDA - Save in User Box Entering the PIN code If you enter the 4-digit PIN code from a cellular phone or PDA, a connection is established, and data is sent to this machine to be saved in a User Box. Reference Check the PIN code in the instruction manual or in the setting instructions of the cellular phone or PDA.
Page 209 User Box Settings...
Page 210: Menu Tree Of User Box Settings
Menu tree of User Box Settings User Box Settings Menu tree of User Box Settings The following shows the menus and items used to configure User Box settings in the Utility menu. 8.1.1 User mode First level Second level Third level Fourth level 1 One-Touch/Us- 2 Create User Box...
Page 211: Administrator Settings
Menu tree of User Box Settings 8.1.2 Administrator Settings First level Second level Third level Fourth level 1 System Settings 0 User Box Set- 1 Delete Unused User Box (p. 8-19) tings (p. 8-19) 2 Delete Secure Print Documents (p. 8-19) 3 Auto Delete Secure Document (p.
Page 212 Menu tree of User Box Settings First level Second level Third level Fourth level 4 Maximum Max. No. of Use Boxes Number of User Maximum Number of User Boxes Boxes (p. 8-18) 4 User Authenti- 2 User Authenti- 1 Administrative ID &...
Page 213: User Mode Settings
User mode settings User mode settings 8.2.1 Creating a User Box Public, Personal, or Group User Box Create a Public, Personal, or Group User Box. You can configure the following items when create a User Box. Reference To change the setting of a created User Box, select the target User Box and press [Edit]. If [Edit] is selected, you cannot change the User Box number.
Page 214: Delete Empty User Box(Es) (Administrator Settings)
User mode settings Page (2/2) Item Description Auto Document Delete Specify the period from the date/time when a document was saved in or Time last retrieved form a User Box to the date/time when it is to be deleted au- tomatically.
Page 215: Bulletin Board User Box
User mode settings Bulletin Board User Box Create a Bulletin Board User Box. You can create up to 10 Bulletin Board User Boxes. The available setting items are as follows. Reference To change the setting of a created User Box, select the target User Box and press [Edit]. If [Edit] is selected, you cannot change the User Box number.
Page 216: Relay User Box
User mode settings Item Description Auto Document Delete Specify the period from the date/time when a document was saved in or Time last retrieved form a User Box to the date/time when it is to be deleted au- tomatically. • In Delete Time, you can specify the time in addition to the number of days.
Page 217: Custom Display Settings - User Box Setting
User mode settings 8.2.2 Custom Display Settings - User Box Setting You can customize the User Box screen to fit your operating environment. Default Tab Specify the User Box page to be displayed after pressing [User Box] key on the control panel. Reference Public: Displays the Public User Box page.
Page 218: Cellular Phone/Pda Setting - Link File Error Notification
User mode settings 8.2.3 Cellular Phone/PDA Setting - Link File Error Notification This function enables you to specify processing to be performed if you cannot access a link file when attempting to print an XHTML file from a cellular phone or PDA. (Default: ON) ON: Prints a link file part in a black frame.
Page 219: Cellular Phone/Pda Setting - Print Settings
User mode settings 8.2.5 Cellular Phone/PDA Setting - Print Settings When using a cellular phone or PDA to print a document through this machine, configure print settings. Basic - Print Select 1-Sided or 2-Sided. Basic - Color Select Full Color or Black. Basic - Paper Select the printing paper size if the sent data does not contain paper size information.
Page 220: Basic - Finishing
User mode settings Basic - Finishing Specify Fold/Bind, Staple, or Punch. Application - Page Margin Select the margin position. Application - Stamp/Composition - Date/Time For the setting procedure, refer to page 7-19. Application - Stamp/Composition - Page Number For the setting procedure, refer to page 7-20. Application - Stamp/Composition - Stamp For the setting procedure, refer to page 7-21.
Page 221: Application - Stamp/Composition - Stamp Repeat
User mode settings Application - Stamp/Composition - Stamp Repeat For the setting procedure, refer to page 7-28. bizhub C652/C652DS/C552/C552DS/C452 8-13...
Page 222: User Box Permissions
Administrator Settings Administrator Settings 8.3.1 User Box permissions User types This machine is intended for users of various positions. The User Box function therefore provides "User Box administrator" in addition to the administrator of this machine. The following shows the users and their available User Box types.
Page 223: Creating A User Box
Administrator Settings 8.3.2 Creating a User Box You can register a new User Box. The following describes the types of the User Boxes that can be registered. Reference Disabling User Authentication or Account Track saves the User Box registered as a Personal or Group User Box as a Public User Box.
Page 224: Creating Annotation User Box
Administrator Settings 8.3.6 Creating Annotation User Box Create an Annotation User Box. You can configure the following items when create a User Box. Reference To change the setting of a created User Box, select the target User Box and press [Edit]. If [Edit] is selected, you cannot change the User Box number.
Page 225 Administrator Settings Page (2/3) Item Description Count Up Select whether to count the annotation number by job or by page. Secondary Field Adds text to the number to be printed (up to 20 characters). Date/Time Select the format to display the date and time to be printed. Density Select the density of the annotation numbers to be printed.
Page 226: Maximum Number Of User Boxes
Administrator Settings 8.3.7 Maximum Number of User Boxes Specify the maximum number of User Boxes that can be created for each user. Public, Personal, or Group User Box Select [Public], [Personal], or [Group] depending on User Authentication or Account Track settings. Max.
Page 227: User Box Setting
Administrator Settings 8.3.8 User Box Setting Delete Unused User Box Delete a User Box with no document saved, as an unnecessary User Box. To delete a User Box, confirm the message that appears and select [Yes]. Delete Secure Print Documents This function deletes all documents saved in the Secure Print User Box.
Page 228: Auto Delete Secure Document
Administrator Settings Auto Delete Secure Document Specify the period from the date/time when a secure document was saved or last retrieved to the date/time when it is to be deleted automatically. Reference In Delete Time, specify 5 minutes to 12 hours (on a 1-minute basis), 1 day, 2 days, 3 days, 7 days, or 30 days.
Page 229: Id & Print Delete Time
Administrator Settings ID & Print Delete Time Specify the period from the date/time when a document was saved in or last retrieved from the ID & Print User Box to the date/time when it is to be deleted automatically. Reference In Delete Time, specify 5 minutes to 12 hours (on a 1-minute basis), 1 day, 2 days, 3 days, 7 days, or 30 days.
Page 230: External Memory Function Settings
Administrator Settings External Memory Function Settings Set the function of the external memory connected to this machine to ON or OFF. Reference A function to save a document in external memory is set to OFF (not saved) in the factory setting. It is also set to OFF (not saved) in the user function setting when User Authentication is enabled.
Page 231: Id & Print Delete After Print Setting
Administrator Settings ID & Print Delete after Print Setting Select whether to check that the document saved in the ID & Print User Box has been deleted after printed. Reference To check with the user whether to delete the target document, select [Confirm with User]. To delete the target document without checking with the user after printing, select [Always Delete].
Page 232: Id & Print Settings
Administrator Settings ID & Print Settings Configure settings for ID & Print User Box. Item Description ID & print [ON]: Saves all the Normal Print and Authentication & Print jobs, which were requested from a registered user, in the ID & Print User Box. [OFF]: Saves the Authentication &...
Page 233: User Box Administrator Setting
Administrator Settings 8.3.10 User Box Administrator Setting The User Box administrator is available when User Authentication is enabled. If you log in to this machine as the User Box administrator, you can reference the contents of all the created User Boxes regardless of whether the password is specified.
Page 234: Security Details
Administrator Settings 8.3.11 Security Details Security Print Only Use this setting to specify to enable only Secure Print when issuing the print command from the printer driver. To print a document, you must enter the ID and password. 8.3.12 HDD Settings Check HDD Capacity You can check the occupied and free spaces in the HDD.
Page 235: Overwrite Temporary Data
Administrator Settings Overwrite Temporary Data You can specify how to overwrite and delete HDD data. When image data saved in the HDD becomes unnecessary, this function overwrites meaningless data in all areas that contain the image data to destroy the original data. This function also destroys the non-image data structure to prevent a data leak when the installed HDD has been stolen.
Page 236: Overwrite All Data
Administrator Settings Overwrite All Data This function overwrites and deletes all data in the total capacity of the HDD. This function is available when disposing of this machine. Before performing this function, be sure to consult your service representative. While overwriting and deleting data, do not turn the main power switch off and on. To overwrite and delete data, select the HDD overwrite method, and press [Delete].
Page 237: Hdd Lock Password
Administrator Settings HDD Lock Password You can specify the password to lock the HDD. Be sure to keep the specified password carefully so that you will never forget it. Forgetting the password will require a large amount of recovery work. Specify the password, and reboot this machine.
Page 238: Format Hdd
Administrator Settings Format HDD This function formats the HDD. To turn the main power switch off and on, first turn the main power off, and then turn it on after 10 or more seconds have elapsed. Not doing so may result in an operation failure. To format the HDD, select [Yes] to follow the displayed messages.
Page 239: Stamp Settings
Administrator Settings 8.3.13 Stamp Settings Apply Stamps This function applies the predetermined stamp to all documents to be output from this machine, ensuring security. Specify whether to apply a stamp when printing or sending. To apply stamps, select [Apply], and then configure settings for the stamp to be added continuously.
Page 240 PageScope Web Connection...
Page 241: Using Pagescope Web Connection
Using PageScope Web Connection PageScope Web Connection Using PageScope Web Connection PageScope Web Connection is a device control utility provided by the HTTP server built in the printer controller. Using a Web browser on a computer connected to the network, you can change machine settings and check the status of the machine.
Page 242: Web Browser Cache
Using PageScope Web Connection 9.1.3 Web browser cache The Web browser has the cache function; therefore, the latest information may not be shown in the page displayed using PageScope Web Connection. Using the cache function may result in an operation failure. When using PageScope Web Connection, disable the cache function on the Web browser.
Page 243: Login And Logout
Login and logout Login and logout 9.2.1 Login and logout flows Accessing with PageScope Web Connection displays the login page when User Authentication or Account Track is enabled, and displays the login page in the public user mode when User Authentication or Account Track is not enabled.
Page 244 Login and logout Login as an administrator again. bizhub C652/C652DS/C552/C552DS/C452...
Page 245: When User Authentication Or Account Track Is Enabled
Login and logout When User Authentication or Account Track is enabled If PageScope Authentication Manager is used for authentication, ask your server administrator about the login procedure. The User Authentication or Account Track page appears. Enter the required items to log in. To log in as a different user or as an administrator, log out once.
Page 246 Login and logout Log in again. bizhub C652/C652DS/C552/C552DS/C452...
Page 247: Logout
Login and logout 9.2.2 Logout Click [Logout] or [To Login Screen] at the upper right of the window. A logout confirmation page appears. Click [OK] to return to the login page. Reference The login page that appears differs depending on whether Authentication is enabled in this machine. When logged in as a public user, [To Login Screen] appears.
Page 248: Logging In As A Public User
Login and logout Logging in as a public user If user authentication is not enabled on the machine, you will be logging in as a public user. In the login page, select "Public User", and click [Login]. bizhub C652/C652DS/C552/C552DS/C452...
Page 249: Logging In As A Registered User
Login and logout Logging in as a registered user Specify the registered user name and password to log in when User Authentication is enabled in this machine. In the login page, enter the user name and the password, and click [Login]. Reference If Account Track is enabled, also enter the account name and password.
Page 250: Logging In To Administrator Mode
Login and logout Logging in to administrator mode To configure the system or network setting, log in to the administrator mode. Select [Administrator], and click [Login]. Enter the administrator password, and click [OK]. % To log in to the user mode as an administrator, select [Administrator (User Mode)] , and enter the administrator password.
Page 251: Display Mode In Administrator Mode
Login and logout Display mode in administrator mode In [System Settings] - [Display Setting], the display mode in the administrator mode can be selected from "Tab Function Display" or "List Function Display". This manual shows an example where the "List Function Display"...
Page 252: Logging In As A User Box Administrator
Login and logout Logging in as a User Box administrator You can log in to the user mode as an administrator to delete a job when User Authentication is enabled in this machine. If necessary, you can log in to the user mode as a User Box administrator when the User Box administrator is enabled using the control panel.
Page 253 Login and logout If "Prohibited Functions When Authentication Error" in the Administrator Settings is set to Mode 2 and an incorrect password is entered the specified number of times, it is no longer possible to log in to the administrator mode. For details on the Prohibited Functions When Authentication Error parameter, refer to the "User's Guide [Copy Operations]".
Page 254: Page Configuration
Item Description KONICA MINOLTA logo Click this logo to jump to the Konica Minolta Web site at the follow- ing URL. http://www.konicaminolta.com PageScope Web Connec- Click this logo to display the version information of PageScope tion logo Web Connection.
Page 255 Page Configuration Item Description [Change Password] Click this button to jump to the user password change page. This button appears only in the user mode page in which you logged in as a registered user. Help You can display the online help for the currently configured func- tion from the page specified in the online help website.
Page 256: User Mode Overview
User Mode Overview User Mode Overview Logging in to the user mode enables you to configure the following functions. 9.4.1 Information Reference You can also check the explanation of the user mode in the PageScope Web Connection online help or PageScope Web Connection manual included in the application CD-ROM.
Page 257 User Mode Overview 9.4.2 Item Description Current Jobs Enables you to check the currently executed job or queued jobs. Job History Enables you to check the executed jobs. Communication List Enables you to check the completed transmission and reception jobs. bizhub C652/C652DS/C552/C552DS/C452 9-18...
Page 258: User Boxes
User Mode Overview 9.4.3 User Boxes Reference For details on how to handle User Boxes, refer to page 9-23. Item Description Open User Box Opens the currently created User Box (Public, Personal, or Group User Box) to enable you to print, send, or download a document saved in the User Box or to change the User Box setting.
Page 259: Direct Print
User Mode Overview 9.4.4 Direct Print Item Description Direct Print Specify a file saved in the computer to print it using this machine. If neces- sary, you can select Application to save a document in the specified User Box. Reference [Direct Print] may not be displayed depending on settings in the administrator mode.
Page 260: Store Address
User Mode Overview 9.4.5 Store Address "Store Address" may not be displayed depending on settings in the administrator mode. Item Description Address Book Enables you to check the address book registered in this machine or to register and change an address. Group Enables you to check the group address book registered in this machine or to register and change an address.
Page 261: Customize
User Mode Overview 9.4.6 Customize You can specify the initial screen after logging in. Item Description Option Enables you to configure the settings displayed in the initial page after log- ging in to this machine. bizhub C652/C652DS/C552/C552DS/C452 9-22...
Page 262: Handling A Document In A User Box
Handling a document in a User Box Handling a document in a User Box The [Open User Box] menu supports the following functions. Listing the documents saved in a User Box Printing a document Sending a document to another machine Downloading and saving document data in your computer Moving or copying a document to another User Box Deleting a document...
Page 263: File List
Handling a document in a User Box Item Description User Box Password If a password is set to the target User Box, enter the password. <User Box List> Item Description Search from Index Displays a list of User Boxes for each index, which was selected when cre- ating a User Box.
Page 264: Printing A Document
Handling a document in a User Box Item Description Specify operation Select the target operation, for example, printing, moving, copying, or de- leting a document, sending to another machine, or downloading to your computer. For details, refer to page 9-25. [Change the display] Select the target operation, and click this button to display the "Select"...
Page 265 Handling a document in a User Box Select the check box of the target document, and click [Print Setting]. bizhub C652/C652DS/C552/C552DS/C452 9-26...
Page 266 Handling a document in a User Box Configure print settings. Item Description Change order Displayed when multiple documents are selected. This function enables you to change the printing order. Click the target document, and select [Top], [Up], [Down], [Bottom], or [Undo]. When checking a thumbnail image for each document, click [Thumbnail View].
Page 267 Handling a document in a User Box % If multiple documents are selected while Combine is set to "OFF", Basic Setting and Application Setting will become unavailable. % [Save Print Settings] is not displayed when multiple documents are selected. Click [OK]. Printing starts.
Page 268: Sending A Document To Another Machine
Handling a document in a User Box 9.5.3 Sending a document to another machine Select "Specify operation" - "Send to other Device", and click [Change the display]. The "Select" check box is displayed for documents that can be sent. bizhub C652/C652DS/C552/C552DS/C452 9-29...
Page 269 Handling a document in a User Box Select the check box of the target document, and click [TX Setting]. bizhub C652/C652DS/C552/C552DS/C452 9-30...
Page 270 Handling a document in a User Box Configure send settings. bizhub C652/C652DS/C552/C552DS/C452 9-31...
Page 271: Downloading Document Data To Your Computer
Handling a document in a User Box Item Description Specify destination Click [Search from List] to select the destination in the address book. When checking the destination list, click [Check Destination]. Change order Displayed when multiple documents are selected. This function enables you to change the sending order.
Page 272 Handling a document in a User Box Select the check box of the target document, and click [Download Setting]. Configure settings. bizhub C652/C652DS/C552/C552DS/C452 9-33...
Page 273 Handling a document in a User Box Item Description Change order Displayed when multiple documents are selected. This function collects pages in the order in which they are displayed, and prints them as one doc- ument. If necessary, you can change that order. Click the target document, and select [Top], [Up], [Down], [Bottom], or [Undo].
Page 274: Moving Or Copying A Document To Another User Box
Handling a document in a User Box 9.5.5 Moving or copying a document to another User Box Select "Specify operation" - "Move/Copy", and click [Change the display]. The "Select" check box is displayed for the available documents. bizhub C652/C652DS/C552/C552DS/C452 9-35...
Page 275 Handling a document in a User Box Select the check box of the target document, and click [Move/Copy Setting]. % You cannot select multiple documents. Configure settings. Item Description User Box Number Select the User Box to move or copy a document from the User Box List. Copy Select this check box to copy a document to the target User Box.
Page 276: Deleting A Document
Handling a document in a User Box 9.5.6 Deleting a document Select "Specify operation" - "Delete", and click [Change the display]. The "Select" check box is displayed for the available documents. bizhub C652/C652DS/C552/C552DS/C452 9-37...
Page 277 Handling a document in a User Box Select the check box of the target document, and click [Delete]. % To select or unselect all documents, select the "Check/Uncheck" check box. Check the document name to be deleted, and click [OK]. % When checking a thumbnail image for each document, click [Thumbnail View].
Page 278: Administrator Mode Overview
Administrator Mode Overview Administrator Mode Overview Logging in to the administrator mode enables you to use the following functions. Reference For details on the administrator mode, refer to the "User's Guide Network Administrator". The administrator modes are classified into two display modes: "Tab Function Display" and "List Function Display".
Page 279: System Settings
System Settings Reference To use this machine as a scanner with the application software under TWAIN, install the dedicated driver software "KONICA MINOLTA TWAIN". For details, refer to the TWAIN driver manual in the CD supplied together with this machine. Item...
Page 280: Security
Administrator Mode Overview 9.6.3 Security Item Description PKI Settings Register device certificates and configure the SSL, protocol, or external certificate settings. Certificate Verification Set- Specify the items to validate a certificate. tings Address Reference Setting When giving destination access permission, specify a reference allowed group name or access allowed level.
Page 281: User Authentication/Account Track
Administrator Mode Overview 9.6.4 User Authentication/Account Track Item Description General Settings Configure the User Authentication or Account Track setting in this ma- chine. To enable authentication, configure the number of assigned counters or the When # of Jobs Reach Maximum setting. User Authentication Set- When enabling User Authentication, register the target user or configure tings...
Page 282: Network
Administrator Mode Overview 9.6.5 Network Item Description TCP/IP Setting Configure the TCP/IP setting when connecting this machine via network. E-Mail Setting Configure the settings to send or receive E-mails (including Internet fax), and specify the extension function such as E-mail authentication. LDAP Setting Configure the settings to register the LDAP server.
Page 283: User Boxes
Administrator Mode Overview Item Description LLTD Setting Select whether to enable or disable LLTD. SSDP Setting Configure the SSDP settings. Bluetooth Setting Select whether to enable or disable Bluetooth. • To enable a Bluetooth communication, contact your service represent- ative in advance. 9.6.6 User Boxes Logging in to the administrator mode enables you to handle a User Box without entering the password when...
Page 284: Printer Settings
Administrator Mode Overview 9.6.7 Printer Settings Item Description Basic Setting Specify the default values of the printer. PCL Setting Specify the default values in the PCL mode. PS Setting Specify the default values in the PS mode. TIFF Setting Specify the paper to print TIFF images. XPS Settings Configure the XPS print settings.
Page 285: Store Address
Administrator Mode Overview 9.6.8 Store Address Item Description Address Book Enables you to check the address book registered in this machine or to register and change an address. Group Enables you to check the group address book registered in this machine or to register and change an address.
Page 286: Fax Settings
Administrator Mode Overview 9.6.9 Fax Settings Item Description Header/Footer Position Configure the setting to print the sender or receiving information. Line Parameter Setting Specify the fax line such as Dialing Method. TX/RX Settings Configure the paper, User Box, and other settings for sending or receiving data.
Page 287: Wizard
Administrator Mode Overview 9.6.10 Wizard Configure the settings according to the instructions shown in the window for items requiring multiple settings. The available setting items are as follows TX Setting for scan documents. Network print settings. Restrict users from using this device. Reference As the setting procedure proceeds, its progress flow is displayed on the left.
Page 288 Appendix...
Page 289: Error Message List
10.1 Error message list Appendix 10.1 Error message list If an error message appears, perform the corresponding operation described below. Message Cause and remedy Unable to connect to the net- Make sure that the network cable is correctly connected. In addition, work.
Page 290: Glossary
10.2 Glossary 10.2 Glossary Term Description 10Base-T/ A set of specifications under the Ethernet standards. 100Base-TX/ Those cables that consist of twisted copper wire pairs are used. The transmis- 1000Base-T sion speed of 10Base-T is 10 Mbps, of 100Base-TX is 100 Mbps, and of 1000Base-T is 1000 Mbps.
Page 291 10.2 Glossary Term Description DPI (dpi) The acronym for Dots Per Inch, a unit of resolution used for printers and scan- ners. It indicates the number of dots used to represent an inch. The higher this value, the higher the resolution. Driver Software that works as a bridge between a computer and a peripheral device.
Page 292 10.2 Glossary Term Description Plug-andplay A mechanism of detecting a peripheral device immediately when it is connected to a computer, and searching an appropriate driver automatically, so that the de- vice becomes in operable. Port Number A number used to identify the transmission port assigned to each process run- ning on a computer on the network.
Page 293 Index...
Page 294: Index By Item
11.1 Index by item Index 11.1 Index by item Cover Sheet ...............7-15 Numerics Creating a User Box ......... 8-5 8-15 1-Sided/2-Sided ............7-7 Custom Display Settings ..........8-9 Custom Size ..............6-12 Accessing ..............9-2 Customize ..............9-22 Address Book - Search ..........7-37 Address Search ............7-45 Date/Time ..............7-19 Address Type ............7-37 Default Tab ..............8-9...
Page 295 11.1 Index by item Left panel ..............3-5 Line Setting ..............7-53 Fax ................7-40 Fax Header Settings ..........7-60 Fax Number ...............7-46 Maintenance ..............9-39 Fax Retransmit User Box ..........7-91 Maximum Number of User Boxes ......8-18 Fax Settings ..............9-47 Memory RX User Box ..........7-84 F-Code transmission ..........7-58 Menu Tree ..............1-6 File List ..............9-24...
Page 296 11.1 Index by item Punch ................7-9 Use/File - Check Job Settings - Check E-Mail Settings ..........3-13 Punch - Position Setting ...........7-10 Use/File - Check Job Settings - Communication Settings ...........3-13 Receiver RX Ability ............7-41 Use/File - Check Job Settings - Destination Settings ..........3-12 Reference ..............7-42 Use/File - Check Job Settings -...
Page 297: Index By Button
11.2 Index by button 11.2 Index by button Numerics Copy ............. 7-17 7-62 7-64 Copy Protect ..........7-19 7-22 1-Sided ................6-6 Copy Protect Pattern ..........7-23 2in1 ................7-12 Cover + 2-Sided ............6-6 2-Sided ................6-6 Cover Sheet ...............7-15 4in1 ................7-12 Custom Display Settings - User Box Setting ....8-9 8in1 ................7-12 Custom Size ..............6-12 Address Type ............7-37...
Page 298 11.2 Index by button Fax ............3-16 7-40 7-91 L1 .................3-8 Fax Header Settings ..........7-60 L2 .................3-8 Fax Number ...............7-46 Last Name ..............7-46 F-Code transmission ..........7-58 Left ................6-19 File Path ..........7-42 7-43 7-44 Line Setting ..............7-53 File Type ............6-7 7-48 Long Original .............6-18 Finished Jobs .........
Page 299 11.2 Index by button Prev. Page ..........3-15 3-16 7-73 Text Details ........... 7-19 7-20 7-30 Preview ......... 3-5 3-14 7-66 7-67 Text Size ..........7-21 7-23 7-29 Preview/Set Range ............7-73 Text/Background Color ..........7-23 Preview/Specify by Input ..........7-74 Text/Photo ..............6-5 Primary Field .............8-17 Thumbnail View ..........

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Bizhub c552 Bizhub c552ds Bizhub c652 Bizhub c652ds

Konica Minolta bizhub C452 Function Manual

1 Introduction

2 User Box Function Overview

3 Control Panel/Liquid Crystal Display

4 User Box Operation Flow

5 Accessing the User Box Mode

6 Save Document

7 Use/File

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Summary of Contents for Konica Minolta bizhub C452