Tektronix Z740/N - Phaser 740 Color Laser Printer Software Manual
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Tektronix Z740/N - Phaser 740 Color Laser Printer Software Manual

Tektronix Z740/N - Phaser 740 Color Laser Printer Software Manual

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Summary of Contents for Tektronix Z740/N - Phaser 740 Color Laser Printer

  • Page 1 ® www.tek.com/Color_Printers...
  • Page 2 PhaserLink Printing Software User Manual First printing: July 1998 46XX-34...
  • Page 3 , Macintosh , and TrueType2 are registered trademarks and Mac™OS is a trademark of Apple Computer, Incorporated. ® Ethernet is a registered trademark of Xerox Corporation. ® Software is a registered trademark of FTP Software, Incorporated. ® ® ® ®...

  • Page 4: Table Of Contents

    Contents PhaserLink Printing Software Overview How PhaserLink Printing Software works 1 Supported operating systems 1 Understanding PhaserLink Printing Software fundamental concepts 2 Clients and servers 2 Email servers PhaserLink Printing servers Email accounts Communication using TCP/IP 3 Communication on the Internet Understanding the PhaserLink printing process 4 Simple, recommended configuration Alternative configuration 5...
  • Page 5 Printing with PhaserLink Printing Software Using the Print Redirector 26 Adding groups and printers to the destination list 26 Removing groups and printers from the destination list 26 Setting options for the current job 27 Using Advanced Features Creating subgroups Viewing and modifying printer properties Viewing group properties 32 Renaming printers and groups...

  • Page 6: Phaserlink Printing Software Overview

    Chapter PhaserLink Printing Software Overview PhaserLink Printing Software allows you to print to one or more remote Tektronix Phaser color printers (such as a Phaser 360 color printer) over the Internet, directly from Windows applications. The print jobs are sent as email (electronic mail). PhaserLink Printing Software provides the following key features: The ability to send print jobs to a group of printers Print services across firewalls and proxies...

  • Page 7: Understanding Phaserlink Printing Software Fundamental Concepts

    PhaserLink Printing Software Overview Understanding PhaserLink Printing Software fundamental concepts It is beyond the scope of this manual to explain in detail how to install email servers. You can refer to your operating system’s documentation and your email application’s documentation for further details. However, this section does supply the fundamental concepts of email communication between client PCs and remote printers, so you can properly install and configure PhaserLink Printing Software.

  • Page 8: Phaserlink Printing Servers

    PhaserLink Printing Software Overview PhaserLink Printing servers PhaserLink Printing servers are part of the printer’s software. You configure the server through the printer’s PhaserLink web page, where you set printer options such as who is allowed to send jobs to the printer, how often the printer polls the system for jobs, and who is responsible for fixing problems with the printer.

  • Page 9: Understanding The Phaserlink Printing Process

    PhaserLink Printing Software Overview Understanding the PhaserLink printing process The PhaserLink Printing process consists of various communications between the client PC and the remote printer via email servers. The exact process depends on how your email system is configured. Simple, recommended configuration The following illustration represents the simplest email system configuration used by PhaserLink Printing Software: Client = Windows PC...

  • Page 10: Alternative Configuration

    PhaserLink Printing Software Overview Alternative configuration Your email system may not be as simple as the one shown in the diagram on page 4, especially if you are printing to printers at a different company. The following illustration may better represent your email system configuration. In this more complicated setup, both the printer and the client are connected to two SMTP email servers (for a total of four SMTP email servers).

  • Page 11: Overview Of Steps You Need To Complete

    PhaserLink Printing Software Overview Overview of steps you need to complete The following illustration explains the steps you need to complete before you can use PhaserLink Printing Software: First, you need to create an Create email account email account for each printer for each printer on a POP3 email server.

  • Page 12: Setting Up And Configuring Printers From The Phaserlink Printing Web Page

    Chapter Setting Up and Configuring Printers from the PhaserLink Printing Web Page This chapter tells you how to configure your network and printers so that PhaserLink Printing Software will work. Then it explains how to install the PhaserLink Printing client software. Typically, the network and printer configuration tasks are performed by a System Administrator.

  • Page 13: Overview Of Setup And Installation

    Setting Up and Configuring Printers from the PhaserLink Printing Web Page Overview of setup and installation Before you can send print jobs to a printer through PhaserLink Printing Software, complete these steps: Locate an SMTP email server to which the client software on your PC can connect when sending email.

  • Page 14: Fields Required For Email Status Messages

    Setting Up and Configuring Printers from the PhaserLink Printing Web Page Required fields on the PhaserLink Printing Settings web page POP3 Server IP Address: Enter the numeric IP address (not a DNS name) for the printer’s POP3 email server. If this field is blank, PhaserLink Printing Software looks for a POP3 server at the printer’s SMTP email server IP address (the server that the printer sends email to).

  • Page 15: Applying Your Changes

    Setting Up and Configuring Printers from the PhaserLink Printing Web Page Optional fields on the PhaserLink Printing Settings web page PhaserLink Printing Enabled: Choose Yes if you want to use PhaserLink Printing Software with this printer. Choose No to disable PhaserLink Printing Software for this printer.

  • Page 16: Installing And Configuring Phaserlink Printing Software

    Chapter Installing and Configuring PhaserLink Printing Software After you install the PhaserLink Printing client software, use the Destination Manager to set up and organize Internet-connected printers and groups of printers. Once you have completed this task, you can print to Internet-connected printers and groups of printers from a Windows application, just as you would print to any printer installed on your system.

  • Page 17: Installing The Client Software

    Installing and Configuring PhaserLink Printing Software Installing the client software Before you begin the installation process, be sure you have identified the following for each PC on which you are installing the client software. If you do not know these items, refer to the discussion in “Understanding PhaserLink Printing Software fundamental concepts”...

  • Page 18: Getting To Know The Destination Manager

    Installing and Configuring PhaserLink Printing Software Getting to know the Destination Manager Open the Destination Manager by opening the Phaser Tools program group (or whatever program group you installed the client software in) and click the Destination Manager icon. The Destination Manager opens, ready for your input. (See your operating system documentation for details on how to open program groups and launch applications.) Before you begin to work with the Destination Manager, it will be helpful to...
  • Page 19 Installing and Configuring PhaserLink Printing Software The main part of the Destination Manager window displays information about the Internet-connected printers and groups of printers available to you. The window is divided into two parts: a left pane and a right pane, similar to how the Windows Explorer is divided.

  • Page 20: Adding An Internet-Connected Printer

    Installing and Configuring PhaserLink Printing Software Adding an Internet-connected printer It is important to tell the Destination Manager about an Internet-connected printer before you try to send jobs to the printer. To add a printer to the Internet-connected Printers list, follow these steps: Start the Destination Manager.
  • Page 21 Installing and Configuring PhaserLink Printing Software In this dialog box, choose a printer driver for the printer. Click the down arrow next to the entry field, and select the appropriate printer driver for the printer. If the driver you want to use is not listed, click New Driver. In the resulting dialog box, navigate to the folder that contains the driver you want to use, click the driver’s name, then click Select.
  • Page 22 Installing and Configuring PhaserLink Printing Software This dialog box prompts you for the following information: Printer Description: Enter a text string that describes the printer. For example, you might enter Phaser 360 color printer in our Oslo, Sweden office. The text string can be a maximum of 180 characters. Default Recipient: Enter the name of the person who is to receive the print job.
  • Page 23 Installing and Configuring PhaserLink Printing Software This screen summarizes all the information you have supplied. Verify that all fields are correct. If not, use the Back button to return to the appropriate screen and correct the information. When all the information is correct, click Finish. If you clicked New Driver in Step 4, a dialog box appears, asking you to select the appropriate .PPD file for the driver you selected.

  • Page 24: How The Internet-Connected Printers List Relates To The Windows Printers Folder

    Installing and Configuring PhaserLink Printing Software When you’ve completed these steps, the printer is listed in the Internet- connected Printers list. If necessary, click the plus sign (+) next to the list to expand the list (or double-click the list name). Your display should look similar to the following illustration: Repeat these steps for each Internet-connected printer you want to add.

  • Page 25: Adding Groups Of Internet-Connected Printers

    Installing and Configuring PhaserLink Printing Software Adding groups of Internet-connected printers Once you have added some Internet-connected printers, you are ready to create groups of printers for distributing your print jobs. A printer group consists of one or more Internet-connected printers, and can contain subgroups.

  • Page 26: How The Internet-Connected Groups Of Printers List Relates To The Windows Printers Folder

    Installing and Configuring PhaserLink Printing Software How the Internet-connected Groups of Printers list relates to the Windows Printers folder Each group you add to the Internet-connected Groups of Printers list is also added to the Windows Printers folder. Adding printers to a group A group can have an unlimited number of printers.

  • Page 27: Deleting Printers And Groups

    Installing and Configuring PhaserLink Printing Software Deleting printers and groups You can delete a printer from a single group, or from the Internet-connected Printers list (which also deletes the printer from all groups of which it was a member). Similarly, you can delete a group. The scope of the deletion is as follows: If you select a printer in a group then delete it, only that instance of the printer is deleted.

  • Page 28: Requesting A Printer's Status

    Installing and Configuring PhaserLink Printing Software Requesting a printer’s status Before you send a print job to a printer, you may want to make sure that the printer is available. You can get a printer’s status in the form of email messages from the printer.

  • Page 29: Closing The Destination Manager

    Installing and Configuring PhaserLink Printing Software Closing the Destination Manager In the main menu, click File. Then click Exit. All changes you have made are automatically saved. PhaserLink Printing Software...

  • Page 30: Printing With Phaserlink Printing Software

    Chapter Printing with PhaserLink Printing Software Printing to a remote printer using PhaserLink Printing Software is similar to printing on any printer installed on your system, except for one extra step: after you select the printer and click Print in your application’s Print dialog box, the Print Redirector appears.

  • Page 31: Using The Print Redirector

    Printing with PhaserLink Printing Software Using the Print Redirector When the Print Redirector dialog box appears, you can change the distribution of your print job. For example, you can send it to a different group or printer, or change the job parameters. The following illustration shows a sample Print Redirector window (yours will look slightly different because you will have different groups and printers defined): The right pane lists the printer or group you chose from the Print dialog box;...

  • Page 32: Setting Options For The Current Job

    Printing with PhaserLink Printing Software Setting options for the current job You can override the default job options by clicking the Job Options button; this opens the Job Options dialog box: In this dialog box, you can change the three types of status email messages you receive: Job Printed: Sends a status message only when the print job has finished.
  • Page 33 Printing with PhaserLink Printing Software PhaserLink Printing Software...

  • Page 34: Using Advanced Features

    Chapter Using Advanced Features Chapter 3 provided the basic information about using the Destination Manager. This chapter discusses more advanced tasks, such as creating subgroups and modifying printer properties. Do not attempt the tasks covered in this chapter until you have fully mastered the earlier chapters of this book. Creating subgroups A group of printers can contain a subgroup of printers.

  • Page 35: Viewing And Modifying Printer Properties

    Using Advanced Features Viewing and modifying printer properties Start the Destination Manager. In the Internet-connected Printers list, select the printer. O T E As an alternative to Steps 1 and 2, you can double-click a printer in the Internet-connected Printers list. In the main menu, click Organizer.
  • Page 36 Using Advanced Features To see what groups and subgroups the printer is a member of, click the Member Of tab in the Printer Properties dialog box. You cannot change the group membership of the printer from this dialog box; this information is read-only.

  • Page 37: Viewing Group Properties

    Using Advanced Features Viewing group properties Start the Destination Manager. In the Internet-connected Groups of Printers list, click the group for which you want to see properties. In the main menu, click Organizer. Then click Properties. Alternatively, right-click the group name. In the popup menu, click Properties; this opens the Group Properties dialog box: To close the dialog box, click OK.

  • Page 38: Renaming Printers And Groups

    Using Advanced Features Renaming printers and groups Start the Destination Manager. In the Internet-connected Printers list, click the printer. Or, in the Internet-connected Groups of Printers list, click the group. In the main menu, click Organizer. Then click Rename Printer/Group. Alternatively, right-click the printer or group you want to rename.

  • Page 39: Receiving Printer Status Email Messages

    Using Advanced Features Receiving printer status email messages Printer status messages are sent to the email address that was specified when the PhaserLink Printing Software was installed. However, this recipient can be changed by using the Communication Setup dialog box. Printer status messages contain information about the status of the job —...

  • Page 40: Sharing Destination Manager Information

    Using Advanced Features A description of the print job appears in the Job Description field. The value of this field can be a maximum of 80 characters. You can choose to have printer status messages sent in one or more of the following situations: Job Done indicates you receive an email message when the job has finished printing.

  • Page 41: Importing Destination Manager Configuration Files

    Using Advanced Features Importing Destination Manager configuration files Start the Destination Manager. In the main menu, click File. Then click Import. Alternatively, click the Import tool on the toolbar; this opens the Import dialog box: Use the Import dialog box as you would use any Windows Open dialog box.

  • Page 42: Printing Your Destination Manager Information

    Using Advanced Features If you are exporting the entire file, click Yes. If you are exporting only a portion of the file, click No. Next, the Export dialog box opens: Use the Export dialog box as you would use any Windows Save As dialog box.

  • Page 43: Getting Help

    Chapter Getting Help On-line support Visit Tektronix’ color printer web site for the most up-to-date information about your printer; view updated user documentation, download utility files, get answers to frequently asked questions, find a list of Tektronix dealers in your area, or contact customer support.

  • Page 44: On-Line Support

    Getting Help Customer Support Centers For more information or for getting help with troubleshooting or servicing your printer, contact your local Tektronix dealer or sales representative or the following resources worldwide: Customer Support Centers U. S. and Canada 1-800-835-6100 (Monday through Friday 6:00 am to 5:00 pm PST) France Norway...

  • Page 45: Customer Support Centers

    Getting Help TekSMART™ Knowledge Base The TekSMART Knowledge Base, researched and maintained by Tektronix’ Customer Support Center, is an extensive library of articles to help you care for and get the most from your printer. From your web browser, access the TekSMART Knowledge Base web site: www2.tek.com/merlin/TKO To refine the topic search, use the pull-down menus Click Search;...

  • Page 46: Getting Information By Fax

    Getting Help Getting information by fax Another Tektronix resource for up-to-date information is HAL (Highly Automated Library). If you have a fax machine and a touch-tone telephone, you can quickly receive the latest technical hints and tips, solutions to common technical problems, and application notes for software such as CorelDRAW! and QuarkXPress.

  • Page 47: Getting Information By Fax 42

    Index Add Printer Wizard 15 Default Recipient 17 Banner Page Required 17 Delete Group dialog box 22 Confirm Password 17 Delete Printer dialog box 22 Default Recipient 17 deleting, printers and groups 22 Message Size Limit in Kb 17 Destinagion Manager ?? to Printer Description 17 installing...
  • Page 48 fax, getting information by 42 Job Done email message 35 filename extension, Destination Manager Job Options dialog box 34 configuration files 36 Job Printed email message 27 firewall definition 3 relationship to printer’s SMTP email server 9 large print jobs 25 gateway address, printer 3 message size Get Status button 23...
  • Page 49 POP3 email protocol definition 2 receiving Password field 9 status messages 34 Polling Interval field 10 receiving email update notices 39 Server IP Address field 9 Recipient Location 17 User Name field 9 registering your printer 39 Post Office Protocol 2 registration, on-line 39 print jobs, large 25 Rename dialog box 33...
  • Page 50 uninstalling PhaserLink Printing Software 12 URL, View and Configure PhaserLink Printing Settings web page 8 user list for printer 10 Validation Password field 10 View and Configure PhaserLink Printing Settings web page 8 optional fields 10 required fields 9 status message fields 9 URL 8 viewing printer and group properties 30 web page...

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