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Summary of Contents

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    Brady Warranty - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -...

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    The standard keyboard - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 3-5 System function keys - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 3-5 Alphabetic and command keys- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 3-9 Arrow and navigation keypads- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 3-11...

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    Pipe Marker and Right-to-Know exceptions - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 6-11 Choosing a label application - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 6-11 Choosing a category- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 6-12 Selecting a template - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 6-13 Following prompt sequences - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 6-16...

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    Ribbon color- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 8-2 Tape color - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 8-4 Applying Color to Objects - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -8-5 About the Object Color screen- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 8-5...

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    Printing labels in a file group- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 11-7 Checking Supplies - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 11-10 Checking Size - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 11-11 Checking Length - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 11-12...

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    Adjusting the Cut Depth - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -B-4 Replacing the Stylus Blade - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -B-7 Cleaning the Stylus - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -B-8 Appendix C Error Messages...

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    Road, Milwaukee, WI 53209. Disclaimer Every effort has been made to make this guide as accurate and complete as possible. Brady Worldwide, Inc. is not responsible for labeling inaccuracies and omissions occurring during the use of this guide. This manual is proprietary to Brady Worldwide, Inc. and may be revised from time to time without notice. Brady Worldwide, Inc.

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    © Microsoft Windows CE You have acquired a device that includes software licensed by Brady Worldwide, Inc. from Microsoft Licensing or its affiliates (“MS”). Those installed software products of Microsoft origin, as well as associated media, printed materials, and “online” or electronic documentation (“SOFTWARE”) are protected by international intellectual property laws and treaties.

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    Brady’s satisfaction to have been defective at the time Brady sold it. This warranty does not extend to any persons obtaining the product from the buyer.

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    Brady Worldwide, Inc. could void the user’s authority to use the equipment.

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    Specifications Physical characteristics Size: Height 10” Width 16” Depth 11” Weight: approximately 30 pounds Environmental characteristics Operational requirements Ambient operating temperature: 50° F to 105° F (10° C to 41° C) Relative humidity: 20% to 80% (non-condensing) Storage requirements Ambient storage temperature: 0° F to 140° F (-18° C to 60° C) Relative humidity: 10 to 95% (non-condensing) Electrical characteristics Input current: 2.0 Amps...

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    International Power Cords Users in countries outside of North America may be required to supply their own power cord for connecting the system to an AC electrical outlet. Choose an AC power cord and plug that is suitable for the country in which the equipment is to be installed.

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    In this country: Use this power cord: Australia, New Zealand Specifications plug: AS 3112-1981 connector: IEC 320 60320 C13 conductor size: 3 x 1.00 mm description: AS 3191H05WF3G1.0 typ. stranding: 32/0.2 mm current rating: 10A voltage rating: 250 VAC maximum length: less than 3 meters Italy Specifications plug: CEI 23-16/VII...

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    Welcome CHAPTER 1 Thank you for purchasing our label maker, which you use to create and print professional-looking labels and signs for use just about anywhere. All you have to do is: Drop in a ribbon cartridge, choosing from a wide range of single-color ribbons, paneled ribbons, and CYMK ribbons for blended colors.

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    About This Book This manual documents the basic Monocolor printing system, all of whose features are common to all three systems (described in The three printer systems on page 1-3). You’ll also find complete information about the Multicolor system and the Color & Cut system features and special applications in specially-designated sections and chapters.

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    The three printer systems © All three label-printing systems use Microsoft Windows CE as the basis for the operating system and application. As the user, most of the Windows CE operating system will be invisible to you. You don’t need to use your computer skills to operate this printing system.

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    Specialty applications Your system provides these specialty label applications: Custom, for creating labels you design yourself. QuickText, for creating text-only labels quickly and easily Pipe Marker, with pre-designed layouts for creating standard, roll-form, or symbol and arrow labels for marking pipes. Tags, with pre-designed layouts for creating hazard prevention, maintenance, production, and quality labels you can print on tag label stock.

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    Contacting Technical Support Please contact Brady Worldwide, Inc., with your questions or concerns. The contact support numbers for each region are listed below. Americas www.bradycorp.com 800-643-8766 United States technical_support @bradycorp.com Canada 888-262-7576 techsuppcanada@bradycorp.com bradymexico@bradycorp.com Mexico 0 1-800-112-7239 brady_service_brazil@bradycorp.com Brazil 55 11 3604-7700 bradyintl@bradycorp.com...

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    United Kingdom +44 1295 228205 tsuk@bradyeurope.com Nordic Region +46 85 90 057 33 tssweden@bradyeurope.com Eastern Europe + 36 23 42 85 26 ts_ece@bradyeurope.com Pacific www.bradyaust.com.au New Zealand 0800 446 269 brady_aust@bradycorp.com Australia 1800 644 834 brady_aust@bradycorp.com Contacting Technical Support...

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    Setting Up CHAPTER 2 This chapter tells you how to set up and maintain your label printing system. Topics are: Connecting Peripherals Installing supplies Installing a compact flash memory card Cleaning your system If you plan to connect your printer to a desktop computer, be sure to see Connecting to a PC on page 11-1.

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    Connecting Peripherals This section describes how to get your system connected and powered up. You should have already unpacked your printer, using the instruction sheet included in the shipping box. You connect your keyboard and your mouse, if you have one, and then the power cord, to begin setting up your system.

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    Step 3: Plug the power cord into the printer as shown in Figure 2-1. Plug the other end of the cord into an AC power outlet. Important! Be sure the AC power outlet is located near the printer and is easily accessible.

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    Opening the printer Step 1: To open the printer, squeeze the release bar. Step 2: Raise the printer cover up and away to the right. Cover release Figure 2-2. Opening the printer. Make sure all internal packing materials have been removed before you proceed. Installing supplies...

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    Installing a ribbon cartridge Figure 2-3. Installing a ribbon cartridge. Step 1: Hold the ribbon cartridge with the open part of the tab on top and facing you. Step 2: Place the lower cylinder of the cartridge (with the unused ribbon), in the lower slot in the cover, as shown.

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    Adjusting the ribbon cartridge If a ribbon cartridge has been stored outside the printer, the ribbon between the take-up spool and the wiper may have been exposed to dust. The dust on the ribbon may transfer to the print head causing streaks or scratches on your labels. When a ribbon cartridge has been stored outside the printer, before installing it, you should first advance the ribbon approximately 2 inches (or 250 millimeters) counterclockwise, as shown in Figure 2-4.

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    Installing a tape cartridge There are three simple steps to installing a tape cartridge: (1) adjusting the tape cartridge receptacle to accommodate the width of the tape, (2) dropping in the cartridge, and (3) feeding the tape through the advance rollers. Adjusting the tape receptacle Since the printer accepts tape widths from .5 inches (25 mm) to 4 inches (102 mm), you must use the tape guides to adjust the tape receptacle inside the printer to...

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    Figure 2-6. Color-coded measuring guide detail. Step 1: Verify your tape’s size by noting the colored label in the center of the tape cartridge’s handle. For example, if your tape is 4”, you will see a red label in the center of the tape handle.

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    Inserting the tape cartridge Figure 2-7. Installing a tape cartridge. Step 4: Hold the tape cartridge by the handle with the feet pointed downward and parallel with the surface the printer is sitting on, as shown in Figure 2-7. Make sure the tape extends through the slot in the cartridge.

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    Advancing the tape Step 6: Advance the tape over the first roller with your hand as shown in Figure 2-8: Figure 2-8. Advancing the tape. Step 7: Place the end of the tape between the tape guides as shown above in Figure 2-8. Step 8: Advance the tape only halfway through the guides Step 9:...

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    Figure 2-9. Color-coded guide - rear inside view. Figure 2-10. Color-coded guide - rear inside view detail. Closing the printer cover Close the printer cover when you are finished installing the supplies. When the cover closes, your printer reads the memory cells in the ribbon and tape cartridges, and updates the supply attributes - the color choices available, the size parameters and label lengths allowed - that will be applied to the labels you compose.

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    You’re ready to print! Figure 2-11. The complete label printing system, with optional mouse. 2-12 Installing supplies...

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    Installing a compact flash memory card Your label printing system has a card slot you can use to attach a compact flash memory card to your system. Memory cards provide additional storage besides your printing system’s internal storage. You can save labels as files in folders to this external memory, then open them and edit or print them, and save them again.

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    Cleaning your system If you notice streaks or scratches in your labels, it may be time to clean the print head. You can purchase a cleaning kit, which includes: A plastic bottle (to contain Isopropyl alcohol, minimum 90% alcohol, You must purchase the alcohol separately.) Two foam tip swabs To clean the print head:...

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    Starting Up CHAPTER 3 This chapter provides basic reference information about your system components, how to use those components, and how to set your preferences for the system. Topics include: Launching Your System Keyboard Basics Mouse Basics Checking System Status Accessing Online Help...

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    Launching Your System When you turn on the power for your system, a decorative screen (also called a “splash screen”) displays briefly while your system powers up. When the system is ready to use, the Main Menu screen displays, providing you with a choice of buttons you use to access system functions, files you may have created, sets of pre-designed template labels, and applications designed for producing specialty labels.

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    Saved Files, for accessing stored label files you previously saved. (See CHAPTER 9: Working with Files, beginning on page 9-1, for more information.). QuickText, for creating text-only labels quickly and easily. (See Creating QuickText Labels on page 6-5 for more information.) Pipe Marker, with pre-designed layouts for creating standard, roll-form, or symbol and arrow labels for marking pipes.(See Creating Template Labels on page 6-11 for more information.)

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    Note: WHMIS is available on North American systems only. My Templates, where templates that have been downloaded, copied, or moved to a folder using the File Management Utility are stored. This option appears only if you have downloaded templates new to your system. (See Using My Templates on page 9-12 for more information.) The button at the bottom of the screen access system features: Setup, which you choose to set your system preferences.

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    The standard keyboard The standard PC keyboard provided with your system is divided into four sections for purposes of description in this manual: System function keys unique to this printing system, page 3-5 Alphabetic keys and functions, page 3-9 Arrow and command keypads, page 3-11 Numeric keypad and functions, page 3-14 System function keys The function keys (or F keys) along the top row of the keyboard perform specific...

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    System function keys and definitions TABLE 3-1. Function Key(s) Description Print Displays the Print screen. File Options Displays the File Options screen, which provides options you use to save, retrieve, or delete files. Label Displays the Label Properties screen, which Properties provides options you use to change default properties settings for your labels.

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    System function keys and definitions (Continued) TABLE 3-1. Paste Pastes the object in memory into a new location on the label (the standard Microsoft Windows “Paste” function). If nothing has been copied into memory previously, the system beeps. Undo Reverses the previous action. Undo affects the most recent set of editing changes to an object.

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    System function keys and definitions (Continued) TABLE 3-1. Object Alt+F6 Displays the property screen for the selected Properties object. Use the Properties screens to set attributes, such as absolute position, rotation, special text attributes, and so on. If no object is selected, the system beeps.

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    Alphabetic and command keys The standard key section of the PC keyboard provided with your printing system has both alphabetic character keys and command keys. Note: Blank keys in Figure 3-3 are not operational in this system. Grayed out keys are system function keys, described in System function keys on page 3-5.

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    Keyboard keys definitions. (Continued) TABLE 3-2. Advances to the next option on a screen. In the Enter Text screen, adds a tab indent in the text entry area. Cycles through multiple objects layered on the display screen. Caps Lock Locks on the uppercase for each alphabetic key. This function is a toggle.

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    Keyboard keys definitions. (Continued) TABLE 3-2. Space Also called Spacebar. Enters a space character or blank space the size of a single character in text entry fields. Also, with a radio button or checkbox, you can use the Space key as a toggle: if the radio button is active or the checkbox is checked, pressing Space inactivates the button or removes the check, and vice-versa.

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    Use the arrow and navigation keypads to move around on the screen or to delete an item. Note: Keys shown grayed out are inactive in this system. Figure 3-4. Arrow and navigation keypads. Keypad keys descriptions TABLE 3-3. Description Home Used within a text entry field to return the cursor to the left of the first character Delete...

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    Keypad keys descriptions (Continued) TABLE 3-3. Moves the cursor down one line at a time. In the Editor window and in text entry fields, use to move selected objects one character space at a time in the direction indicated by the arrow, or use with Shift held down to move selected objects at a greater increment.

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    Numeric keypad Use the numeric keypad as an alternate way to enter numbers and to perform several other commands as well. The LED displays above the numeric keypad light up to indicate the status of the functions named. LED lights (ON and OFF) indicators Figure 3-5.

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    Numeric keypad keys definitions (Continued) TABLE 3-4. - (hyphen or Types hyphen or minus sign character. Num Lock does not minus sign) affect this key. Home With Num Lock OFF, when entering text in an entry field, returns the cursor to the beginning of the field, left of the first character.

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    Numeric keypad keys definitions (Continued) TABLE 3-4. Moves the cursor to the right one character at a time. If the cursor is at the end of a line, moves it to the beginning of the line below. In the Editor window and in text entry fields, use to move selected objects one character space at a time in the direction indicated by the arrow, or use with Shift held down to move selected objects at a greater increment.

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    Using a mouse on labels You can use any of several methods to select a text object or graphic on a label you are previewing in the Editor window, depending on your preference and the equipment your system offers. To select an item on a label Use the mouse to move the cursor to the item and click the left mouse button.

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    Figure 3-6. The Status screen. Hint! You can press the Status key at any time to access the system Status screen. Accessing Online Help You can get help on tasks using either of two methods: Press the Help key (Alt + F10) on your keyboard at any time to display a brief description of the editing tools.

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    Basic Procedures CHAPTER 4 This chapter describes the basic functions of your system and how to use them. Your familiarity with these concepts and processes will simplify your work when you create labels. Topics include: Working in the Editor window Working in Entry Screens...

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    Working in the Editor window The Editor window is displayed at the beginning of the label creation process for some labels, during the process and at the end of the process for all labels, and it is displayed again when you open a saved label file for editing. You might think of it as the palette upon which your labels are created and displayed.

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    Inside the Editor window Use these editing and navigation tools within the Editor window, shown in Figure 4-1, to create and to edit labels: The preview area The toolbar The rulers The scroll buttons The status bar The preview area When you create a label, you build it by adding objects to it.

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    Hint! When a toolbar button is inactive, it is grayed out, or appears on the screen as dimmer than the others. The Editor window is used for all types of labels you create, but the Editor toolbars vary according to which tools are appropriate for the type of label you are working with.

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    Properties Menu. Displays different options that apply to the object selected including: Color, Object Properties, Move to Back, and Move to Front. Color. Lets you choose color for the selected object or change the default color the system uses for drawing new objects. See See CHAPTER 8: Applying Color, beginning on page 8-1 for details.

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    To continue scrolling in the direction indicated Press and hold the scroll button. With the mouse, click on the appropriate scroll button, and hold down the left mouse button to continue to scroll. Ruler functions The horizontal and vertical rulers in the Editor window preview area (shown in Figure 4-1) use the same scale.

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    As the view zooms out, the magnification level decreases, which means that more of the label is visible, and the tick marks on the rulers appear closer together: 123456 Hint! Here’s a quick way to zoom in or out by 100%: Hold down Shift, then press Zoom in or Zoom out.

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    dotted lines disappear, but the markers always indicate that you have successfully selected the object, as shown here: Increase Size tool Selected object Selection markers Figure 4-3. The Editor window with a graphic selected. For instance, if you want to enlarge the coffee cup graphic in the label in Figure 4-3, you first select the graphic on the label using one of the methods described below, then choose the Increase Size tool.

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    Deselecting in the Editor window You can deselect an object after you perform an action on a selected object, or if you change your mind before you make changes to the selected item. To remove the selection markers, touch any non-highlighted area of the screen. If you are using a mouse, move the cursor to a non-highlighted area and click the left mouse button to deselect.

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    By touch: Simply touch the part of the screen you want to activate. By keyboard: Press Tab to move between options or fields. By mouse: Use the mouse to move the cursor to an option or field. Click the left mouse button to choose the option or field.

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    Entering information in entry screens You construct your label text in a text entry area on the Enter Text screen, as shown here: Cursor (blinking) Scroll button Refresh Screen Text button. Use when entry entered text area exceeds the text entry area.

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    Choosing options You enter your option choices on entry screens via entry fields, option buttons, checkboxes, and other devices, described below. Using entry fields You type information directly into entry fields. Some entry fields are ready for your entry as soon as you navigate to them, while others are associated with other screen elements.

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    you choose the attached radio button. (See Using radio buttons on page 4-15 for more information.) Checkbox Option Buttons Radio buttons Entry fields Figure 4-7. The Advanced print entry screen. Using option buttons Touch an option button to implement the command or function listed on the button. For instance, in Figure 4-7, the File Group button is disabled, but when it is active it takes you to the File Group screen, where you choose a File Group to print.

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    Using option lists Some fields provide lists of options from which you can choose, such as the Density fields on the screen shown here: Closes the screen without saving your entries. To see an option list, choose the down arrow next to the field.

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    For example, in Figure 4-7, check the Print Files in Group option checkbox to indicate that you want to print a group of files all at once. Leaving it unchecked indicates that you accept the default status, which is printing a single file. Using radio buttons Radio buttons are empty circles when not in use, and circles with dots inside when activated.

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    4-16 Working in Entry Screens...

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    Setting Preferences CHAPTER 5 Your label printing system ships with pre-set settings called default system settings. You can customize your system settings to reflect your own preferences. This chapter tells you how to change system settings. Topics include: Accessing System Setup Setting Printing Tab Options Setting Localization Tab Options Setting Hardware Tab Options...

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    Accessing System Setup When you change the pre-set system settings your system shipped with, you change the default values your system uses to determine how your printer works. The changes you make in the System Setup screens apply to your entire system. Note: Be cautious about changing system settings.

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    The System Setup tabs are: • Printing • Localization • Hardware • Other • Text • On Line The Tab arrows indicate the presence or absence of additional tabs. In Figure 5-1, for instance, the Tab arrows indicate that there are additional tabs to be seen when you choose the right Tab arrow, but not if you select the left Tab arrow.

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    Setting Printing Tab Options The Printing options tab is shown in Figure 5-1. You specify your system’s print job defaults on this tab. The options are: Supply saver Turns basic multiple-up printing ON or OFF. The default setting is OFF. The Supply saver printing feature saves supplies by arranging labels of the same size together in the print queue.This saves tape because it stacks labels that are smaller than the full width of the...

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    Overprint Turns overprinting ON and OFF. OFF is the default. Overprint controls the order in which colors are printed on the label so that black prints last. • With Overprint ON, black prints over (on top of) any previously printed colors. This ensures that there will be no gaps between colors and black print areas.

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    Setting Localization Tab Options Use the options on the Localization tab to set your system’s text language, keyboard language, and the unit of measure used in determining the size of your labels: Figure 5-2. The System Setup Localization tab. Note: You must restart your system before Localization preferences that you set take effect.

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    The options are: Language Sets the language the system uses for the screens, prompts, and messages. Language options available depend on your system: • North American: English (default), French, Spanish • Europe I: English (default), German, French, Dutch • Europe II: Spanish (default), Italian, Portuguese, English •...

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    Setting Hardware Tab Options Use the Hardware options tab for settings that affect your system’s hardware. Unavailable on the Monocolor system. Cutter Calibration options appear only on Color & Cut system Figure 5-3. The System Setup Hardware tab. The options are: Speaker volume Controls the volume of your system sounds.

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    Cutter Color & Cut system only. Re-sets the factory-set Calibration: calibration values for the plotter cutter in your system. Enter positive or negative whole numbers Horizontal (x) to adjust the horizontal or vertical values by one/one Vertical (y) thousandth of an inch for each increment. Note: Use caution when calibrating your plotter cutter.

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    3. Enter a name for the color, up to 32 characters in length. Be sure the name is not already in use in your system. 4. If you change your mind or make a mistake, press Cancel. To save the name you typed, choose OK 5.

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    The Other tab options are: Snap to grid Check this option to make new objects or objects that you are re-positioning automatically move to vertical and horizontal alignment on the grid. This option is OFF by default. Hint! Snap to grid helps you align objects precisely.

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    This is a sample screen with the Display grid option turned on: Figure 5-6. The Editor window with grid enabled. Setting Text Tab Options Set the default text preferences for your system by using the options on the Text tab. Figure 5-7.

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    Note: Text tab option changes affect only new text objects you create. These settings do not affect objects provided by templates or QuickText labels. The options are: Units Sets the unit of measure used for the type on your labels as: •...

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    Free Form Text Sets the default for any new free form text object Object you create. Note: To change this setting for an individual text object, go to the Options tab on the object Text Properties screen. See Setting options on the Options tab on page 7-40 for details.

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    Setting On Line Tab Options Set the default PC connection type settings for your system by using the On Line tab option: Figure 5-8. The System Setup screen On Line tab The Connection Type option sets the port type to be used when connecting to a PC.

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    5-16 Setting On Line Tab Options...

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    Working with Labels CHAPTER 6 Working with labels is what your printing system and this manual is really all about. This chapter describes the most important part of that process: how to create labels. You’ll learn how to use the applications this system offers on the Main Menu to create all kinds of labels.

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    Creating Custom Labels This procedure shows you how to use the Custom application to create labels that you design, without using pre-designed layouts. You will find information about using pre-designed layouts, called templates, in Creating Template Labelsn page 6-10. To create a Custom label 1.

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    2. On the Custom screen, shown here, choose Create New Label: Figure 6-2. The Custom screen. You’ll see the Editor window: Toolbar Preview area, which displays your work as you create a label. Status bar Figure 6-3. The Editor window. The Editor window is ready to display the label as you create it.

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    At this point, the system operates with these defaults: The blank label displayed reflects the size and color of the tape installed. If no supply is installed when you launch Custom, the system assumes you are using a white, 4-inch (102 mm) wide tape. The ribbon installed in your printer determines your color choices for the objects you insert on your labels.

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    Creating QuickText Labels QuickText helps you create plain text labels very quickly. When you choose QuickText on the Main Menu screen (Figure 6-1), all you have to do to create a label is enter your text. QuickText supports only a single text object on a single label. The system automatically creates the text object when you type the text.

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    To create a QuickText label 1. Choose QuickText from the Main Menu screen (Figure 6-1). You’ll see the Enter Text screen: Option disabled because QuickText automatically calculates type size Figure 6-4. The QuickText Enter Text screen. 2. Follow the on-screen instructions and type your text. You can change the font or add special characters at any time on this screen, but you cannot change the Type size on this screen.

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    QuickText formats your label and displays it on the QuickText version of the Editor window: QuickText toolbar Figure 6-5. The QuickText Editor window. Once the label shows in the Editor window, you can either print it as is, or edit the text.

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    Zoom In. Increases the magnification, making the objects on the label look larger. Does not change the actual size of the printed label, but is used as a viewing aid. See Zooming in and zooming outn page 4-6 for details. Zoom Out.

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    Move to Back. Moves the selected object to the back of any layered objects, so that the other objects obscure or cover up the selected object. Move to Front. Moves the selected object to the front of any layered objects, so that the selected object obscures or covers up any objects behind it.

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    Creating Template Labels Your label printing system provides many templates you’ll find useful for creating standardized labels. Templates are pre-designed specialty layouts you use to set up and format a standard label. Creating labels using these layouts is particularly easy. Once you have chosen a label group, which is called an application, (shown in Choosing a label applicationn page 6-11) and the template category (shown in Choosing a categoryn page 6-12) for the label you want to create, you simply respond to the...

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    Pipe Marker and Right-to-Know exceptions The Pipe Marker and Right-to-Know applications contain highly specialized templates created for special situations. Most of you who use these applications are already familiar with the standards and requirements for these types of labels. When you create Pipe Marker and Right-to-Know labels, you follow the general steps listed above, but you will encounter more exceptions to the generic examples with these applications than with other applications.

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    To choose an application 1. On the Main Menu screen (Figure 6-1), select the application for the label you want to create. You’ll see a version of the Create or Open screen, such as the Safety application version shown here: Figure 6-6.

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    The Template Categories screen is very similar for most applications, but the list of categories varies:. Figure 6-7. The Template Categories screen, Tags application. Exception: Pipe Marker next lists styles on the Pipe Marker Style screen. Right-to-Know next lists formats on the Right-To-Know Format screen. Both Pipe Marker and Right-to-Know also provide the Preferences option on these screens.

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    Each template listed on the Select Template screen represents a pre-designed layout. Label size shows the output size of Disabled for the label with fixed-size default templates settings Thumbnail representation List of of the selected templates template Figure 6-8. The Select Template screen The content of the Select Template screen depends on the type of label you are creating.

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    for instance, you’ll be prompted to add a graphic sign header (or signal word) to the top part of the label, and a text object to the bottom part. Using the template shown in Figure 6-8 above, you could create a label that looks like this: Figure 6-9.

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    Following prompt sequences Each label type that uses pre-designed layouts has prompt sequences unique to its type. These prompts are designed specifically to help you create the content of your label. Depending on the application and template you are using and the label you are creating, you may be prompted for one or more of the items listed below.

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    Responding to text prompts Figure 6-10 shows a generic version of a text prompt screen: Refresh Screen button. Use if the size of the text entered exceeds the text entry window. Figure 6-10. A text prompt screen. You’ll see a similar text entry prompt screen when you are working with a template that requires you to enter your own text.

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    Responding to pick list prompts When the template you are using calls for a certain type of word or phrase, you may see a pick list prompt screen from which you can choose the appropriate word or phrase: Figure 6-11. A pick list prompt screen. You can choose text and you can also go on to create your own word or phrase from this screen.

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    Responding to graphics prompts Figure 6-12 shows a graphics prompt. For this template sequence, you are being prompted to choose a HazMat graphic: Figure 6-12. A graphics prompt screen. Complete this screen by choosing a graphic from the thumbnails displayed. You can also: Use the scroll arrow keys to view additional thumbnails.

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    Graphics, where you choose one or more graphics from various categories to apply to your Pipe Marker labels Arrows, where you may specify arrow directions for Pipe Marker labels. This feature differs for North American and European standards. Symbol Type, where you choose symbols for Pipe Marker labels Responding to Right-to-Know prompts A typical Right-to-Know application template prompt sequence includes some or all of these prompt screens:...

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    Creating Sets of Labels When you know in advance that you want to print a group of labels all at the same time, you can create the labels as a set. Sets of labels can save you time, such as when you don’t want to supervise a long print job, or when you need to print a number of labels with similar characteristics that won’t require changing supplies.

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    Adding labels to a label set You create labels individually when you are making a set, but after the initial label, you use the Add Label function to create the next label. The system then assumes you are making a set of labels and adjusts the process accordingly, with some differences for custom-created labels and those you create using pre-designed templates.

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    5. Repeat the process for as many labels as you need in the set. 6. When the set is complete, choose Print. See Printing labels in a label setn page 11-6 for further instructions. Moving between labels in a label set You can view all labels in a label set sequentially.

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    Clearing template labels When you clear template labels, the next label in the set appears. If the label you cleared is the last one in the set, the system displays the Template Categories screen. Then you can either re-start the label creation process, or select Back to return to the Main menu screen.

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    Exception: Some Pipe Marker and Right-to-Know application templates do not allow you to make some changes to labels you create (though sometimes you can make changes using the <Edit Data> function, which reruns the prompt sequence). Changing the size of template labels When the Change Size button is enabled on the Select Template screen (as shown in Figure 6-8), you may change the size of the label you are creating, even though it uses a pre-designed template.

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    With Match tape size enabled, the system calculates the correct label margins for the tape currently installed, and updates the Set width and Set length fields to contain those values You may not make changes in those fields with Match tape size selected. •...

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    3. Make your changes, and choose OK. Exception: <Edit Object> is not available in the Pipe Marker and Right-to- Know applications. Use <Edit Data>, which is described below, instead. For detailed information about editing objects, see Changing Objectsn page 7-31. You can also make some changes to some template labels using <Label Properties>.

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    Changing label size and orientation Use the options on the Size tab, shown in Figure 6-14, to change the size of a label and to set print orientation.: Figure 6-14. The Label Properties screen, Size tab. The options are: Match tape Check to set the label size to the maximum that can width be printed on the currently installed tape.

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    Set custom Check this option to set a custom label width. Enter width the new width in the entry field. The value entered must be less than the maximum printable width appropriate for the installed tape, because unlike the default width, this value indicates the total output width, with no margins applied.

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    Set length Choose to set your own length for a label, and to enter the new length in the entry field. Note: The minimum length label you should print is 2 inches or 51 mm. If you set a shorter label length, the printer still delivers a two-inch long label, unless you are printing in Supply Saver mode.

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    Adding a label frame You can add a frame around the edge of a label in the shape of a rectangle or a rectangle with rounded corners. This is a sample label with a rounded rectangle frame added: Figure 6-15. A sample label with a frame. You can make the frame line thick or thin, and if you have the Multicolor or Color &...

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    Use the options on the Label Properties Frame tab to frame a label: Graphic representation of the line width you set Visible only on the Color & Cut system. Other systems automatically Print Figure 6-16. The Label Properties screen, Frame tab. The Frame tab options are: Frame shape Set to select the shape of the label frame.

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    Line width Use to set a width for the line that composes the frame. The default is 0, which means no line appears on the label. If Cut out frame is enabled, the system ignores the Line width value. Line color Use to access the Object Color screen, which lets you set a line color appropriate for the installed ribbon.

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    Application Preferences tabs are identical to those that appear on the System Setup screen. Important! When you make a change to Application Preferences or System Setup options, that change is in effect for all labels you create from that point on, until you change the settings again. Some templates, particularly those in the Pipe Marker and Right-to-Know applications, contain instructions telling them to override preferences you may try to set.

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    Hazards List, and Organs list. The options on the Printing tab apply system-wide. The options on the other tabs apply only to Right-to-Know labels. See Setting Right-to-Know preferences on page 6-36. Note that the Application Preferences screen Printing, Other, Text, and On Line tabs offer the same options as the System Setup screen tabs of the same names.

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    Color Norm, where you choose the appropriate color norm setting for your country and language. Your choices vary according to your location and your organization. For example, your choices in North America are: ANSI/ASME (USA) CAN/CGSB (CANADA) AS1345-1995 (Australia/NZ) Setting Right-to-Know preferences The Right-to-Know Preference tabs are: Printing, which contains the same options as described in Printing Tab Optionsn page 11-19.

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    Working with Objects CHAPTER 7 When you create a label, you build it by adding objects to it. Objects can include text, variable text, graphics, bar codes, and HotShapes. This chapter describes how to add objects to your labels and how to format them. Topics in this chapter include: About Objects Adding Objects...

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    About Objects Before you begin this chapter, it’s important to understand the term objects. When you create a label, you build it by creating or adding objects to it. The objects can be made either for printing or for cutting out (if you have the Color & Cut system).

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    After you have added an object to a label, you can move it around and make changes to it. After the label is complete, you can print it, or if you have the Color & Cut system, you can cut out some object types. Adding Objects You can create objects for a label, such as when you write your own text for a label, and you can insert existing objects on a label, such as when you choose a graphic...

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    The Insert Object screen displays: These options available only on the Color & Cut system. Other systems default to Print object. Figure 7-2. The Insert Object screen. Note that the Insert Object options vary according to your system’s features. The Monocolor and Multicolor systems do not offer the Cut out object option, so Print object is assumed and does not appear on the Insert Object screen.

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    Adding a text object This procedure creates and adds a text object to your label. To add a text object to a label 1. Choose Text from the Insert Object screen. You’ll see the Enter Text screen Cursor (blinking) Background reflects color of Refresh Screen tape installed.

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    Formatting text objects The Enter Text screen provides these options for formatting your text object: Font Lets you choose the style of the characters. See To select a font below. Type size Lets you change the size of the characters. See To buttons change the type size on page 7-7.

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    You’ll see the Font screen: Font list Displays varies a preview according of the to system selected font Text formatting options Figure 7-4. The Font screen. The options are: Font Lists the fonts installed on your system. As you select a font, a preview displays in the Font Preview box.

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    2. Use the + or - button to increase or decrease the size of the text. The text changes size on the Enter Text screen. Note: The unit of measurement (e.g., points, inches, millimeters) used here is determined by the defaults set in the System Setup screen. See Setting Text Tab Options on page 5-12 for details.

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    This example shows some Special Character buttons already personalized. Special Character buttons Figure 7-5. The Special Character screen, customized. To personalize Special Characters buttons 1. On the Enter Text screen (Figure 7-3), choose Special. You’ll see the Special Characters screen. 2.

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    To add a special character to label text 1. On the Enter Text screen, position the cursor where you want to insert a special character. 2. Choose Special. You’ll see the Special Character screen. 3. Select a character from the Special Character buttons you previously customized.

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    The object that varies with each group of labels is called a variable text object. Variable text can consist of either Sequence (numerical or alphabetical characters sequentially added to a group of labels) or a Text list (such as names of items) data. The first step in creating labels with variable text is to choose a data source for the labels.

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    Use the options on the Sequence screen to define a Sequence variable text object or variable bar code object for your labels. Figure 7-7. The Sequence screen. For example, the screen shown above defines a set of ten labels that user Jean Martin plans to use to identify packing boxes.

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    may no longer be large enough for the entire text string. The text will be cut off on the printed label. The Sequence options are: Starting value Enter the starting value for the sequence in this field. You can enter any number, or a single letter of the alphabet, but you may not mix both letters and numbers in a single sequence.

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    Total number Enter the total number of labels you want to produce in this field. The default value is 1. Hint! You can leave this field blank and instead enter the Ending value for labels you want to produce, and the system automatically calculates the Total number for you.

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    Hint! Make sure the text object you define is large enough to accommodate all possibilities in your sequence. For instance, in the example above, make sure the object is large enough to accommodate the longest name on your list. To create a Text list 1.

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    • To use the list once, then discard it, press OK. • To save your list, press Save List when the list is complete. You’ll see the Save Text List screen. Name your new list in the Enter list name field, then press OK.

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    Note: The characters appear horizontally on the screen as you type the text. When you press OK, the vertical attribute is applied and the text appears vertically on the label. The label orientation does not change when you insert a vertical text object.

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    The options are: Bar Code The Bar Code dialog box displays with the Content tab activated. Variable Bar The Sequence dialog box displays. Code If you select Bar Code on the Data Source dialog box, the Bar Code dialog box displays where you can specify the content of the bar code.

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    Setting bar code content Use the Content tab to set these options: Symbology Select a symbology code from this list box. Symbologies are universal bar code formats. This system supports these symbologies: • Code 128 Auto • Code 39 • Interleaved 2-of-5 Data value Specify a data value for the bar code here.

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    Setting bar code dimensions Choose the Dimension tab on the Bar Code screen to set bar code measurements: Figure 7-12. The Bar Code screen, Dimensions tab. Use the Dimension tab to set these bar code options: Height Set the bar code height (in the unit of measure specified on the System Setup screen Localization tab) by entering a height or choosing from the options list.

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    Include check Check this box if you want to print a check character character on the label. Print readable check Check this box if you want to print a check character character on the label in a format people can read. This option is unavailable (and therefore grayed out on your screen) unless you have already checked Include check character.

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    Adding graphics objects You choose graphics from groups of pre-defined graphics supplied with your printing system. The graphics are organized in categories, with the name of the category shown. After you select a graphic category, you’ll see small versions of the graphics on your screen.

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    3. Choose OK. The Graphics screen displays: Figure 7-15. The Graphics screen. Use the arrow buttons to step through thumbnail versions of the graphics offered in the category shown. Each time you press a scroll button, you’ll see six (or fewer, depending on how many graphics are available in the category) new thumbnail graphics.

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    Adding HotShapes HotShapes are pre-defined designs you can print on your label. If you have the Color & Cut system, your printer can automatically cut out these shapes. See CHAPTER 10: Working with Cut-outs, for more information. To add HotShape objects to your label, select the HotShape option on the Insert Object screen (Figure 7-2 on page 7-4).

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    Selecting Objects You must select an object in the Editor window before you can move, resize, copy, or edit it. (See Selecting in the Editor window on page 4-7 for detailed information about selecting text objects using the touch screen, the keyboard, or the mouse.) In brief: Do this: Select an object...

  • Page 147

    (Close) buttons in the dialog box title bar, the Tab controls in the property screen dialog boxes, Radio buttons, or Option List items. See Working in Entry Screens on page 4-9 for more information. Selecting a layered object When you have multiple layered objects on a label, it can be difficult to see and select the object of your choice.

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    Click the Move to Front button to move the selected object to the front of any layered objects 4. Move your finger on the screen to take the object to its new location. To move an object by keyboard 1. Select the object. 2.

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    Using Increase Size and Decrease Size The Editor window toolbar provides these two size tools, which increase or decrease the size of the selected object proportionally by 10% of its original size each time you select the tool. When you select Increase Size, your selected object becomes 10% larger than its original size.

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    Hint! Scaling is always proportional, which means that it changes the width and height of the object at the exact same rate of change. The shape of the object remains the same, though the size changes. To resize an object using Scale 1.

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    Scaling text objects Using <Scale> on text objects is not recommended, as it may result in the text wrapping to more or fewer lines on the label. (Resizing using the Increase/ Decrease Size tools may have the same result.) If the Auto Size Font option on the Options tab of the Text Properties screen is turned on, the text size changes as the object is scaled.

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    The object is pasted in the center of display screen. You can move it to any location on the screen. Use the methods described in Moving Objects on page 7-26. Hint! You can paste multiple instances of an object by repeating Paste or Ctrl+V.

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    To edit an object Use the fields and options on the screen that displays after opening the object, as shown in the table above, to make changes. Changing object properties Instead of manipulating the object you want to change within the Editor window as described in the preceding sections, you can use the options on the Properties screens to reset the properties of the objects.

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    Bar Code objects Bar Code Properties screen, with tabs: General Size and Location Font Placement Options Graphic objects Graphic Properties screen, with tabs: General Size and Location Hot Shape objects HotShape Properties screen, labelled according to the HotShape selected, with tabs: General Size and Location The type of system you have also determines the options offered on each tab.

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    You’ll see the a Properties screen with tabs and options appropriate to the object selected. This is a sample Text Properties screen: Print object is assumed on Available on Monocolor all systems, and Multicolor for all objects. systems For bar codes, limited Available on to 0 and 90.

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    tab options are: General Rotation For all systems. Use the scroll arrows to choose from the list of rotation angles. For example, to rotate an object 45 degrees, choose 45. Note: For bar code objects, the only valid values are 0 and 90 degrees. After rotating an object, you may not set an absolute size for that object.

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    Select color button For all systems. Select to change colors for the object. See Applying Color to Objects on page 8- Note: You may not change the colors of a multi- color graphic object supplied by the system. You may, however, change the entire color of a single- color graphic.

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    2. Press Object Properties to get to the object’s Properties screen. 3. Choose the Size and Location tab. Note: To set height and width for bar code objects, we recommend that you use the options on the Bar Code screen Dimensions tab instead of the Size and Location tab.

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    Setting options on the Font tab Use the Font tab to change the font options for the selected text object. The Font tab is included on the Text Properties screen and on the Bar Code Properties screen. Note: Changes you make using the Font tab options apply to the entire text object, and may override formatting changes you previously made to the text characters.

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    Setting options on the Placement tab Use the options on the Placement tab to set justification and position for text objects. Figure 7-21. The Text Properties Placement tab. Justification determines the horizontal alignment for a text object in your label. Choose: •...

  • Page 161

    This sample label demonstrates both justification and position. Left-justified text, top position Centered text, middle position Right-justified text, bottom position Setting options on the Options tab Use the options on the object Text Properties screen’s Options tab to set various text object properties: Figure 7-22.

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    Text object with Choose to indicate that the text object has set boundaries boundaries. This type of text object is the opposite of a free form text object. Expand/Condense Create text, and then expand and condense text text horizontally according to the percentage selected. Applicable percentages are ·...

  • Page 163

    Reverse text colors Choose to reverse the text and background colors on your label. The text assumes the background color, and the background assumes the text color. • Reverse text colors option OFF: • Reverse text colors option ON: Vertical text Choose to format the text vertically instead of horizontally on your label.

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    Applying Color CHAPTER 8 You apply color to your labels in several ways, depending on your system and the supplies you have installed. The topics that follow in this chapter tell you how to compose color labels: About Color Applying Color to Objects Printing Color...

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    About Color You determine the color choices for your labels by the supplies you install. When you compose a label, the system uses the ribbon supply installed in your printer to determine which colors you can select for print colors, and the tape supply to determine the background color.

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    CYMK paneled ribbon, which has cyan, yellow, magenta, and black panels of 8 inches (203 mm) or 16 inches (406 mm). The printer uses all four color panels to produce 23 blended colors on your labels. Only the Multicolor and the Color &...

  • Page 167

    In summary, your system and the installed ribbon together determine what kind of color you can apply to objects when composing a label: System: Produces: Monocolor model single color, using continuous color ribbons or one of the colors in a paneled ribbon Multicolor model single color, using continuous color ribbons or one of the colors in a paneled ribbon...

  • Page 168

    Applying Color to Objects Your color choices and how you can use color for objects in your labels depend on your system and the ribbon you have installed. With the Monocolor system, you can change the color of an object from the print color to the background color, and vice-versa.

  • Page 169

    Note: You may not change the colors of a multi-color graphic object supplied by the system. You may, however, change the entire color of a single-color graphic. The Object Color screen differs according to your system and the ribbon you have installed.

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    Choosing color on the Multicolor and Color & Cut systems If you have the Multicolor or the Color & Cut system, the options offered on the Object Color screen also depend on the type of ribbon installed at the time you choose the Color option.

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    The color boxes show the continuous color ribbons available (including the currently installed ribbon). The Current color field shows the color of the currently selected object, or if there is no object selected, the current print color. Important! If you are using a new supply color that you have not yet named, it will not show on this screen.

  • Page 172

    The panel length of the currently installed ribbon is shown at the top of the screen in the Installed Ribbon field. See Checking Length on page 11-12 for information about how panel length affects your label length. With a CYMK ribbon installed The Object Color screen looks like this when you have a CYMK ribbon installed: The 23 color boxes show the...

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    8-10 Printing Color...

  • Page 174

    Working with Files CHAPTER 9 This chapter explains how to store labels you create on your system so you can access them another time. You store them as files, and you organize the files in file groups. Topics in this chapter include: About Files and File Groups Saving Labels as Files Managing Files...

  • Page 175

    About Files and File Groups When you store a label, you name it and save it, and it becomes a file on which you can then perform several operations. (You can also save multiple labels in a single file, such as when you create a label set or when you create labels with variable text.

  • Page 176

    Saving Labels as Files Every time you create a Custom label or a pre-designed template label, you have the option to save it as a file and to put it in a file group, so you can access it later. Your label file is like a paper document you put in your file cabinet, and file groups are like the file folders in which you put your papers.

  • Page 177

    To save a label as a file in internal memory 1. With the unsaved label displayed in the Editor window, press <File Options>. You’ll see the File Options screen: Figure 9-1. The File Options screen. 1. Choose Save File. You’ll see the Save in Group screen: Disabled unless memory card is attached to...

  • Page 178

    2. The default group displayed in the New file group field is the name of the application you used to create the file. You have several choices for the New file group field: • Accept the default as the name for the group •...

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    want to keep. If you respond Yes when the system asks you if you really want to replace the old file, the system discards the old saved label and puts the new saved label in its place. You cannot recover the discarded file.

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    Note that existing file groups you previously saved on memory cards are designated with (card) after their names. 4. Choose OK. You’ll see the Save File screen (Figure 9-3). 5. Enter a name for the file in the File name field. 6.

  • Page 181

    Note: When you open a saved file, you should be aware that the label in the file may not match the size and color of currently installed tape. When that is the case, the system displays the label with the characteristics of the current tape.

  • Page 182

    4. You’ll see the Open File screen: Figure 9-6. The Open File screen. 5. Select the file you want to open on the Select file list. 6. Press OK to open the file. You’ll see the label (or the first label if the file contains a series of labels) from the file you opened displayed in the Editor window.

  • Page 183

    2. Choose Open Saved File. If you have an unsaved label currently displayed, the system prompts you to save it or to discard it: Figure 9-7. The Save Changes prompt. (If you choose Yes, you’ll be prompted for File Group and File Name, as described in Saving Labels as Files on page 9-3.) 3.

  • Page 184

    Deleting files When you delete a label file, the system deletes the file either from the internal storage area or from the memory card, if you have one installed. Note: Use caution when deleting files. Once you delete a file, you cannot recover it.

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    Printing Files You can print a single file or you can print an entire file group. For instructions, see Printing a single label on page 11-4, Printing labels in a label set on page 11-6, and Printing labels in a file group on page 11-7. Transferring Files You can transfer templates and other kinds of files from a PC to your standalone system.

  • Page 186

    Accessing template files You can access template files you created, or that you or someone in your organization has downloaded to your system, through My Templates. You may not access the template files supplied with the applications on your system. Note: When you download template files to your system for the first time, you must re-start your system before you can use the My Templates feature.

  • Page 187

    Changing My Template label size Use the Change Size button on the Select Template screen (Figure 9-9) to customize the size of the label you are creating. Note: This option is applicable only if the template is scalable. Follow the instructions in the section Changing Labels on page 6-24. 9-14 Using My Templates...

  • Page 188

    Working with Cut-outs CHAPTER 10 If you have the Color & Cut system, read this chapter for information about the cut out functions. (If you have the Monocolor system or the Multicolor system, the information in this chapter is not applicable to your system.) This chapter defines and describes the capabilities of the plotter cutter included in your system.

  • Page 189

    About Cutting The term “cut” is used in multiple ways in the Color & Cut system. To help you avoid confusion, the terms as used are defined here: The standard Microsoft Windows “Cut” command, which means removing an object from its current location and temporarily storing it for later retrieval.

  • Page 190

    Important! Objects cannot be both print objects and cut out objects at the same time. See Adding cut out objects - 10-4 for details. Cut out around a cut bounding box you can create for some print objects. A cut bounding box is a border you can set around objects that you want to print AND cut.

  • Page 191

    Also, not all tape supplies are appropriate for cutting. If the cutter cannot use the tape installed in your printer, the Cut out option on the Insert Object screen will be grayed out. Adding cut out objects When you add objects to your label, the Insert Object screen gives you the choice to insert a Print object or a Cut out object, as shown here: Figure 10-1.

  • Page 192

    2. On the Insert Object screen (Figure 10-1), choose Cut out object. 3. Select the type of object you want to cut out. The type you choose determines the screen you will see next: If you choose: You’ll see: Text object The Enter Text screen (Figure 7-3 on page 7- 5).

  • Page 193

    Weeding cut out text objects Your Color & Cut system can perform weeding on cut out text objects. Weeding makes it easier for you to strip out waste from around cut text characters. In the weeding process, the cutter cuts a border around a cut out text object. In a text object with multiple lines of text, each line gets its own cut out border.

  • Page 194

    Cutting out variable text objects You might use variable text cut out objects to create and cut out the labels you create for names in a list of names, or to cut out a series of numbers you want to use for marking items.

  • Page 195

    Cutting out HotShape objects HotShapes are especially suited for cutting out. You can cut out stars, circles, arrows, and other shapes. See Adding HotShapes on page 7-24 for information about the HotShapes available on your system. To cut out HotShapes 1.

  • Page 196

    You’ll see the Properties screen appropriate for the type of object you selected. The values in the fields on the Properties screen reflect the current properties of the object selected. Check the Cut bounding box option on the General tab, and choose OK. Your label displays again in the Editor window, with the cut bounding box indicated around the chosen object.

  • Page 197

    Figure 10-4. Minimum cut size message. You can select Yes to continue printing, or No to cancel the job at the offending label. (The printing of all subsequent labels will also be canceled.) The minimum recommended sizes for cutting are: Cut text ½”...

  • Page 198

    2. Choose the Frame tab: The Line width and the Line Color options are not available if Cut out frame is enabled. Figure 10-5. The Label Properties screen, Frame tab., on the Color & Cut system. 3. Select a Frame shape option: Rectangle or Rounded rectangle. 4.

  • Page 199

    1 sets a positive change of .001 inch (.0025 mm) 1 sets a negative change of .001 inch (.0025 mm) 2 sets a positive change of .002 inch (.005 mm) 2 sets a negative change of .002 inches (.005 mm) Where the change occurs depends upon the field you set: In the Horizontal(x) field: •...

  • Page 200

    To calibrate the cutter 1. On the Main Menu screen, select Setup. 2. On the System Setup screen, choose the Hardware tab: Figure 10-7. The System Setup Hardware tab Hint! Write down the values (which were individually set at the factory) before you change them, in case you want to restore the defaults.

  • Page 201

    Restoring default cutter calibration settings To restore factory set calibration settings, you must re-enter the original values on the Hardware tab. Your system ships with a label inside the printer applied at the factory that lists those values. To restore default calibration settings 1.

  • Page 202

    Printing CHAPTER 11 This chapter tells you how to print the labels you create. Topics include: Printing Labels Checking Supplies Checking Size Checking Length Checking Color Printing Tab Options Canceling a Print Job...

  • Page 203

    Printing Labels Most of the time, printing a label is a very simple process. When you finish creating a label or have opened a saved label, with the label displayed in the Editor window, you press the Print key or choose the Print tool (shown here at the left). You may print a single label or multiple copies of a single label, or all labels in a label set, including variable text labels.

  • Page 204

    Single label on a page For most print jobs, one page contains one label. A label may or may not use up an entire page. For example, if the label you create is shorter than the two inch (51mm) minimum page length, the label and page print like this: Your actual label length System...

  • Page 205

    For example, if you submitted a print job for five copies of this label, and the Supply saver option is ON, the output looks like this: First page of print job Final page of print job Figure 11-2. Sample labels with Supply saver option enabled. Printing a single label Printing a single label is a simple two-step process.

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    2. Choose OK. You’ll see the Preparing to Print screen while the printer processes your label. Figure 11-4. The Preparing to Print screen. The printer prints, shears, and delivers your label. Note: If any label in the print job contains cut text or cut out objects that are smaller than the minimum recommended size, the Cut Items Too Small screen appears.

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    on a page. See About pages on page 11-2 and Supply saver option on page 11-21 for more information. Printing labels in a label set When you know in advance that you want to print a group of labels all at the same time, you can create a label set.

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    2. Choose the Advanced button. You’ll see the Advanced Print screen: Figure 11-5. The Advanced Print screen for label sets. 3. In the Labels from field, enter the number of the first label in the set you want to print. In the to: field, enter the number of the final label you want to print. 4.

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    Note that some restrictions apply when you print file groups: You may not choose a range of files to print when printing a file group. You must print all files in a file group, or only a single file from the group. Do not mix label application types within file groups.

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    4. Choose the Print files in file group option. (Note that the Special Print options are now grayed out, and the File Group button becomes available.) 5. Choose OK. You’ll see the Print screen (Figure 11-3). 6. Choose OK on the Print screen. You’ll see the Preparing to Print screen (Figure 11-4), where you can track the printer’s progress while it processes and prints the labels and pages in the file group.

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    3. Choose the file group that contains the files you want to print, then OK. The Advanced Print screen displays again, now with the name of the file group you selected displayed on the screen. File Group name you selected Figure 11-8.

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    Checking Size First, the system checks the size of the printable area of the label in the print job against the tape you have installed. The printable area is what is left after the margins are taken into account. Margins vary according to the size of the tape supply.

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    Checking Length The system uses the ribbon supply installed in your printer to determine the maximum printable length for a label. When you start a print job, the system checks the length of your label page and compares it against the information it records from your ribbon’s memory cell flag.

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    Note: Because a reliable value for the maximum supported cut length has not been determined, the printer will not perform a check prior to printing, to warn you if the label contains cut objects longer than a specific length. When you create a label with the supply installed that you intend to print with, if the label length is longer than the supported print length of the installed ribbon, you’ll be able to see it on your display screen, as shown in Figure 11-9.

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    When the printer truncates labels Figure 11-9 is an example of a label with an object placed beyond the label length acceptable to the installed ribbon, where the printer will truncate the label when you print it: Maximum label length This object GREEN BLUE...

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    When you save your label, then retrieve it again with a panel ribbon installed, you will see the actual set label length indicated on the screen. In these cases, when you attempt to print the label, the system displays a Label Too Long message, and you must correct the label before proceeding.

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    makes multiple passes over the ribbon to print those colors on the label. Both the Multicolor and the Color & Cut systems use paneled ribbons. CYMK ribbon, which has cyan, yellow, magenta, and black panels of 8 inches (203 mm) or 16 inches (406 mm). The printer uses all four color panels to produce a range of blended colors on your labels.

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    In summary, your system and the installed ribbon together determine what kind of color you can produce: System: Produces: Monocolor model single color Multicolor model single color multiple spot colors using paneled or continuous single color ribbons blended color, using CYMK ribbons, paneled ribbons, or continuous single color ribbons Color &...

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    A series of dots appears on the Color Needed screen to indicate that the system is waiting for input, provided you have not installed a new ribbon (by opening and closing the printer cover), or selected the Continue with Current Ribbon button. The visual indicator appears on all messages where your input is required to continue.

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    Hint! The system does not re-check the memory cell flag at this point to see if you installed the correct tape, but continues the print job with whatever tape is now installed. You may find this useful at times when you want to override the color choice dictated by the template or indicated on the label.

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    Accessing the Printing tab options You can set the Supply saver option and the Overprint option from the Main Menu or, for convenience, from within most applications. Use the System Setup screen to set the defaults for your entire system. These settings you choose on the tab screens apply to every label you compose (with the exception of Pipe Marker and Right-to-Know labels).

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    To set print options from within an application From within the Editor window of any application other than QuickText, press the <Preferences> key. Exception: Access the Pipe Marker Preference screen also from the Pipe Marker Style screen. See Setting Pipe Marker preferences on page 6-37.

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    Figure 11-11 and Figure 11-12 below illustrate how you can save tape with Supply saver enabled. Figure 11-11 shows your output with Supply saver enabled and an 8” paneled ribbon installed. In this job, you want to print three copies of a single label. The system first checks to see if the labels meet the size criteria.

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    Figure 11-12 shows that same print job with the Supply saver option disabled. The system prints three consecutive 8” long labels: Figure 11-12. Sample output with Supply saver OFF. Overprint option Overprinting eliminates possible gaps between the color areas and the black areas on your label.

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    With Overprint enabled, the system arranges the order in which the colors on your label print so that black prints last and prints over any previously printed colors on objects that overlap. With Overprint disabled, areas where black is to be applied are left blank until black prints.

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    The Preparing to Print screen disappears after the job is completely rasterized. To cancel a print job that continues to print after this dialog box disappears, press Alt+F1 (Cancel Print). Note: Pressing Alt+F1 has the same effect as pressing Cancel on the Preparing to Print screen: printing stops immediately and anything that has printed is ejected and cut off.

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    11-26 Canceling a Print Job...

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    Connecting to a PC CHAPTER 12 This chapter provides instructions and tells you how connecting to a PC can be useful. Topics include: Working with a PC Setting Up Your System as a Hardware Device Placing Your System Online Printing from a PC Working with the File Management Utility Upgrading the Operating System 12-1...

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    Working with a PC If you have a PC that meets the system requirements, and has the appropriate software installed, you can connect it to your label printing system. When you connect your label printing system to a PC: You can use your label printing system as a peripheral printer for the PC. This ©...

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    Setting Up Your System as a Hardware Device Before you can use a PC to print to your label printing system or to transfer files, your label printing system must be set up as a new hardware device. To set up your label printing system as a hardware device Before turning on the power for either your label printing system or your PC, connect one end of the USB cable to the printer and the other end to a USB port on the PC.

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    Placing Your System Online Before you place your printing system online, you must reset some system settings. Setting Online Options Use the System Setup screen online tab options to: Set up the type of connection you want to use: USB or serial. To set Online options On the Main Menu screen, choose Setup: Figure 12-1.

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    Choose the online tab, shown here: Figure 12-2. The online tab screen. Choose a connection type. If your PC does not have a USB connector, choose serial. Note: You’ll also use the File Management Utility to upgrade the operating system for your printer. Choose OK.

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    You’ll see the Online Status screen, which displays the connection type and a progress box that indicates you are receiving print data from the PC: Image refreshes to indicate transmission of print data from PC Figure 12-3. The Online Status screen. You can now print to your label printing system from MarkWare or transfer files using the File Management Utility.

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    Printing from a PC Before you can use your label printing system as a peripheral printer, you must perform these tasks: 1. Set up your label printing system as a hardware device. Follow the instructions in Setting Up Your System as a Hardware Device on page 12-3. ©...

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    Storage locations for exported files The MarkWare application contains a \Download folder in the main \MarkWare directory. In a standard system, this would be located at C:\Program Files\Brady\MarkWare\Download. Document and Template files The MarkWare application’s export feature prepares document and template files ©...

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    Source File Types TABLE 12-1. File Type Extension Transfer to (Printing System) Transfer from (PC Location) Graphic Files *.bmp, *.wmf \Graphics\Category name (It is Retrieve files from storage recommended that you create a My locations on your PC Graphics folder in Graphics; however, you can save the graphic in any existing category folder) Cut Out Graphics *.cog...

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    Note: In order to create a cut out graphic (*.cog), you must open the graphic in a graphic editor and save it as an *.ai file. Then, rename the file with the *.cog extension in Explorer. Installing the File Management Utility To install the File Management Utility, complete the following steps: 1.

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    Launching the File Management Utility Once the File Management Utility is installed on your PC, you can launch it by selecting the File Management Utility shortcut or icon (it will then attempt to connect with your computer). Communication Status The File Management Utility’s Main Menu’s screen shows the communication status between the PC and printer: Communication Successful If the Communication Successful message displays, you will be able to work with...

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    File Management Utility Main Menu Figure 12-4. File Management Utility main screen The File Management Utility main screen displays the following functions: Transfer Files to Printer lets you transfer files on your computer’s hard drive to your printer’s internal memory or to its external storage card. Transfer Files from Printer lets you transfer files from either your printer’s internal memory or from its external storage card to your computer’s hard drive.

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    • Transfer Files to Printer • Transfer Files from Printer • Manage Printer Files 2. Select the Source File Type from the drop-down box. 3. Select the Source to copy, move or delete files. Important! Your label printing system recognizes only files with the file extensions shown in Source File Types on page 12-9.

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    Error Messages TABLE 12-2. Insufficient Space window Displays if there is not enough memory within the destination to transfer the selected files. Loss of communication window Displays if communication between the attached printer and PC is lost. You will need to exit the utility and follow the steps for connecting again.

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    Upgrading the Operating System Note: The Upgrade Printer Files button will be available but not functional until there is a new product release. You will see the message No updates at this time. When new operating systems for your label printing system are available, if you have access to a PC, it’s simple to upgrade.

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    12-16 Upgrading the Operating System...

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    Special Characters Appendix A The tables that follow provide the symbol, the unicode value, and the decimal value for special characters you can use with your label printing system. Table 1 on page A-2 lists special characters you can insert when using these fonts: Arial 65 for BRC Arial for BRC Times New Roman for BRC...

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    Special Characters for Arial 65 for BRC, Arial for BRC, and Times New Roman TABLE 1. for BRC fonts, listing symbol, unicode value, and decimal value for each.T Special Characters...

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    TABLE CONTINUED Special Characters...

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    TABLE CONTINUED Special Characters...

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    TABLE CONTINUED Special Characters...

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    Special Characters for Brush Script for BRC font, listing the symbol, unicode TABLE 2. value, and decimal value for each Special Characters...

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    TABLE CONTINUED Special Characters...

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    TABLE CONTINUED Special Characters...

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    TABLE CONTINUED Special Characters...

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    A-10 Special Characters...

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    Cutter Maintenance Appendix B If you have the Color & Cut system, you may need this information. The instructions in this appendix tell you: How to remove and replace your printer’s cutting blade. How to adjust the depth of the cuts on your labels. How to clean the cutting blade.

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    About the Cutting Mechanism Your plotter cutter consists of a stylus blade in a holder, mounted on a track in your printer. The stylus is moved mechanically across the tape in the design you designate. The stylus consists of the cutting blade and the apparatus that holds the blade in place.

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    Removing the Stylus Holder Follow these instructions to remove the stylus for adjusting, cleaning, or replacing. Step 1: Turn the power off, then open the printer. Step 2: Move the stylus holder mechanism to the center of the track, to make it easier to work with.

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    Adjusting the Cut Depth You may need to adjust the stylus blade on your cutter when: The cuts on your cut out labels are either too deep or too shallow. You install tape supplies of varying thickness. The stylus holder has an adjustment dial you use to change the depth at which the stylus blade cuts the tape.

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    Step 2: Hold the stylus holder as shown here (Figure B-3) to make the adjustment. Figure B-3. Adjusting the Stylus Depth change the diagram. Step 3: Start by turning the adjustment dial slowly. Turn the dial clockwise to increase the cutting depth. Turn the dial counter-clockwise to decrease the cutting depth.

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    2. Holding the stylus holder perpendicular to the surface, glide the stylus nose lightly cross the tape. need diagram with new stylus holder Figure B-4. Testing cutting depth. Note: Apply slight pressure. Make sure the stylus holder is positioned straight vertically.

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    Replacing the Stylus Blade At some point, especially after prolonged use with specialty tapes, you may have to replace the stylus blade. Step 1: Turn the power off, and open the printer. Follow the instructions in Removing the Stylus Holder on page B-3. Step 2: Holding the stylus holder in both hands as shown below, keep the nose end of the mechanism stable and turn the other end counterclockwise, loosening it until the...

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    Step 3: Carefully pull on the blade to remove it, as shown here: new diagram Figure B-6. Removing the blade. Be careful to grasp the blade on the shank, and not on the cutting edge. CAUTION: Step 4: Insert the new blade. Step 5: Reconnect the two parts of the stylus holder: Push the blade holder as far down as possible, then turn it clockwise, until you feel...

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    Step 1: Turn the power off, and open the printer. Remove the stylus as described in Steps 1 and 2 in Removing the Stylus Holder on page B-3. Step 2: Apply alcohol to the cotton swab, and wipe the stylus blade as shown here: Figure B-7.

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    B-10 Cleaning the Stylus...

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    Error Messages Appendix C Error conditions may appear during printing that require some action before you can continue. This section outlines changes to the error messaging functions to improve operator success in responding to error conditions: Topics include Error Messages...

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    Error Messages Note: When an error message appears, it remains on the screen until you correct the error condition. The table below shows the error code reported by the system firmware, the condition that generated that error code, the error message, the user action required to clear the error message, and any additional information.

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    Code User Action Reload tape correctly. Clean sensor and reload tape. Replace ribbon. Replace ribbon. Replace ribbon. Remove ribbon. Install wider ribbon. Install ribbon and close cover or, press Continue with Current Ribbon button. Install ribbon with valid memory cell. Install ribbon with valid memory cell.

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    Code User Action Replace ribbon. Clean sensor (part of tape guides). Clear tape jam. Clear tape jam. None. Service required None None None None Error Messages...

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