Ricoh Aficio MP 1600L Operating Instructions Manual
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Ricoh Aficio MP 1600L Operating Instructions Manual

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Download this manual See also: Network Manual
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the
Safety Information in "About This Machine" before using the machine.
Preparing the Machine
1
Setting Up the Printer Driver
2
Other Print Operations
3
Saving and Printing Using the Document Server
4
The Functions and Settings of the Machine
5
Appendix
6

Operating Instructions

Printer Reference

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Summary of Contents for Ricoh Aficio MP 1600L

  • Page 1: Operating Instructions

    Operating Instructions Printer Reference Preparing the Machine Setting Up the Printer Driver Other Print Operations Saving and Printing Using the Document Server The Functions and Settings of the Machine Appendix Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in "About This Machine"...
  • Page 2 Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Important Contents of this manual are subject to change without prior notice.

  • Page 3: Manuals For This Machine

    Manuals for This Machine Refer to the manuals that are relevant to what you want to do with the machine. Important ❒ Media differ according to manual. ❒ The printed and electronic versions of a manual have the same contents. ❒...
  • Page 4 ❖ Network Guide Explains how to configure and operate the machine in a network environ- ment, and use the software provided. This manual covers all models, and includes descriptions of functions and settings that might not be available on this machine. Images, illustrations, and information about operating systems that are supported might also differ slightly from those of this machine.

  • Page 5: Table Of Contents

    TABLE OF CONTENTS Manuals for This Machine ..................i How to Read This Manual ..................1 Symbols ........................1 Display Panel......................2 Initial Display ......................2 Printer Features Menu ...................4 Setting Paper on the Bypass Tray................ 8 Setting the Paper Size Using the Control Panel ............10 Setting Custom Size Paper Using the Control Panel ..........11 Setting Thick Paper or OHP Transparencies Using the Control Panel ....12 1.
  • Page 6 2. Setting Up the Printer Driver PCL - Accessing the Printer Properties.............55 Windows 95/98/Me - Accessing the Printer Properties ..........55 Windows 2000 - Accessing the Printer Properties ...........57 Windows XP, Windows Server 2003 - Accessing the Printer Properties ....59 Windows NT 4.0 - Accessing the Printer Properties ..........61 RPCS - Accessing the Printer Properties ............64 Windows 95/98/Me - Accessing the Printer Properties ..........64 Windows 2000 - Accessing the Printer Properties ...........66...
  • Page 7 4. Saving and Printing Using the Document Server Accessing the Document Server..............131 5. The Functions and Settings of the Machine Mainframe ......................133 Functions........................133 Interface .........................133 List of the Setting Items ..................134 Web Image Monitor....................134 telnet ........................137 UNIX........................138 Settings that can be used with PostScript 3............139 6.

  • Page 9: How To Read This Manual

    How to Read This Manual Symbols This manual uses the following symbols: Indicates important safety notes. Ignoring these notes could result in serious injury or death. Be sure to read these notes. They can be found in the “Safety Information” section of About This Ma- chine.

  • Page 10: Display Panel

    Display Panel This section describes configuration using the display panel when the printer function is selected. Initial Display Important ❒ The machine switches to offline when you make settings when the machine is online. After you complete the setting, the machine switches to online au- tomatically.
  • Page 11 [Print Jobs] [Spooling Job List] Press to display print jobs sent from a Press to display spooled jobs. computer. Paper Tray Status indicators [Error Log] The paper tray settings appear. Press to display the error logs of print jobs that sent from a computer. Note ❒...

  • Page 12: Printer Features Menu

    Printer Features Menu The following explains settings and meanings of functions on Printer Feature. Printer Feature screen appears when you press the {User Tools/Counter} key. For details, see “Printer Features Menu”, General Settings Guide. ❖ List / Test Print Menu Description Multiple Lists You can print the configuration page and error log.
  • Page 13 ❖ System Menu Description Print Error Report You can print an error report when a printer or mem- ory error occurs. Auto Continue You can select this to enable Auto Continue. When it is On, printing continues after a system error occurs. Memory Overflow Select this to have a memory overflow error report printed.
  • Page 14 Menu Description Edge to Edge Print You can select whether or not to print on the entire sheet. Default Printer Language You can set the default printer language if the machine cannot find the printer language automatically. Tray Switching You can set to switch the paper tray. ❖...
  • Page 15 ❖ PS Menu (optional) Menu Description Data Format You can select a data format. Resolution You can set the print resolution in dots per inch. ❖ PDF Menu (optional) This menu can be selected only when the optional PostScript 3 unit is in- stalled.

  • Page 16: Setting Paper On The Bypass Tray

    Setting Paper on the Bypass Tray This section gives instructions for setting paper on the bypass tray. For details about paper size and paper type, see “Recommended Paper Size and Types”, About This Machine. Paper within the following dimensions can be set in the bypass tray: •...
  • Page 17 Open the bypass tray. AJL006S Adjust the paper guides to the paper size. If the paper guides are not flush against the paper, skewing and misfeeds might occur. AJL007S 1. Extender 2. Paper Guide Gently insert paper facing down into the bypass tray until the beeper sounds.

  • Page 18: Setting The Paper Size Using The Control Panel

    Setting the Paper Size Using the Control Panel Follow the procedure below to set the machine using the control panel when loading standard size paper onto the bypass tray. Important ❒ The following procedures are not required if you select [Driver / Command] from [Bypass Tray Setting Priority] in [System] of [Printer Features].

  • Page 19: Setting Custom Size Paper Using The Control Panel

    Setting Custom Size Paper Using the Control Panel Follow the procedure below to set the machine using the control panel when loading custom size paper onto the bypass tray. Important ❒ The following procedures are not required if you select [Driver / Command] from [Bypass Tray Setting Priority] in [System] of [Printer Features] (see “Printer Features”, General Settings Guide).

  • Page 20: Setting Thick Paper Or Ohp Transparencies Using The Control Panel

    Setting Thick Paper or OHP Transparencies Using the Control Panel Follow the procedure below to set the machine using the control panel when loading thick paper or OHP transparencies onto the bypass tray. Important ❒ The following procedures are not required if you select [Driver / Command] from [Bypass Tray Setting Priority] in [System] of [Printer Features] (see “Printer Features”, General Settings Guide).

  • Page 21: Preparing The Machine

    1. Preparing the Machine Confirming the Connection Method This machine supports network and local connection. Before installing the printer driver, check how the machine is connected. Follow the driver installation procedure that is appropriate to the connection method. Network Connection This machine can be used as a Windows printing port or network printer.
  • Page 22 Preparing the Machine ❖ Windows 95/98 Connection Method Available Ports Ethernet/IEEE 802.11b SmartDeviceMonitor for Client port ❖ Windows Me Connection Method Available Ports Ethernet/IEEE 802.11b SmartDeviceMonitor for Client port ❖ Windows 2000 Connection Method Available Ports Ethernet/IEEE 802.11b SmartDeviceMonitor for Client port Standard TCP/IP LPR port ❖...

  • Page 23: Network Printer

    Confirming the Connection Method Using as a Network Printer This machine can be used as the Windows network printer, the NetWare print server, or the NetWare remote printer. ZZZ036S Reference See the explanation about how to install the printer driver for each type of network printer.

  • Page 24: Local Connection

    Preparing the Machine Local Connection Local connections can be established via parallel, USB, and Bluetooth connec- tion. The version of Windows operating system determines the available connection methods. • Windows 95: Parallel connections • Windows 98/98 SE: Parallel connections • Windows Me: USB and Parallel connections •...

  • Page 25: Installing The Printer Driver

    Installing the Printer Driver Installing the Printer Driver This section explains how to install the printer driver. There are two ways to in- stall the printer driver: using Quick Install, which installs the settings at once, or installing the appropriate driver according to the port you wish to use. Quick Install Windows 95/98/Me/2000/XP, and Windows Server 2003 users can easily in- stall this software using the supplied CD-ROM.
  • Page 26 Preparing the Machine Select the machine model you want to use in the [Select Printer] dialog box. For network connection via TCP/IP, select the machine whose IP address is displayed in [Connect To]. For parallel connection, select the machine whose printer port is displayed in [Connect To].

  • Page 27: Installing The Printer Driver For The Selected Port

    Installing the Printer Driver Installing the Printer Driver for the Selected Port Using the SmartDeviceMonitor for Client Port Important ❒ To install SmartDeviceMonitor for Client under Windows 2000/XP Profes- sional, Windows Server 2003, and Windows NT 4.0, you must have an ac- count that has Manage Printers permission.
  • Page 28 Preparing the Machine Follow the instructions on the display and click [Next >] to proceed next step. After the installation is completed, select one of the options to restart the computer either now or later, and click [Complete]. Restart the computer to complete installation. Note ❒...
  • Page 29 Installing the Printer Driver Changing the Port Settings for SmartDeviceMonitor for Client Follow the procedure below to change the SmartDeviceMonitor for Client set- tings, such as TCP/IP timeout, recovery/parallel printing, and printer groups. Windows 95/98: Open the [Printers] window from the [Start] menu. In the [Printers] window, click the icon of the printer you want to use.
  • Page 30 Preparing the Machine Note ❒ For TCP/IP, timeout setting can be configured. ❒ User, proxy, and timeout settings can be configured for IPP. ❒ If no settings on the [Recovery/Parallel Printing] tab are available, follow the procedure below. Click [Cancel] to close the [Port Configuration:] dialog box. Start SmartDeviceMonitor for Client, and then right-click the SmartDe- viceMonitor for Client icon on the tasktray.
  • Page 31 Installing the Printer Driver Installing the RPCS or PCL Printer Driver (TCP/IP) Important ❒ The printer driver for Windows NT 4.0 is not included on the supplied CD- ROM. Download the printer driver for Windows NT 4.0 from the supplier’s website.
  • Page 32 Preparing the Machine Click [SmartDeviceMonitor], and then click [OK]. Click [TCP/IP], and then click [Search]. A list of printers using TCP/IP appears. Select the printer you want to use, and then click [OK]. Only printers that respond to a broadcast from the computer appear. To use a machine not listed here, click [Specify Address], and then enter the IP address or host name of the machine.
  • Page 33 Installing the Printer Driver Installing the RPCS or PCL Printer Driver (IPP) Important ❒ The printer driver for Windows NT 4.0 is not included on the supplied CD- ROM. Download the printer driver for Windows NT 4.0 from the supplier’s website.
  • Page 34 Preparing the Machine Click [Port:], and then click [Add]. Click [SmartDeviceMonitor], and then click [OK]. Click [IPP]. In the [Printer URL] box, enter “http://printer's address/printer” as the print- er's address. If the server authentication is issued, to enable SSL (a protocol for encrypted communication), enter “https://printer's address/printer”...
  • Page 35 Installing the Printer Driver After the installation is completed, select one of the options to restart the computer either now or later, and then click [Finish]. Restart the computer to complete installation. Note ❒ To stop installation of the selected software, click [Cancel] before installa- tion is complete.
  • Page 36 Preparing the Machine Using the Standard TCP/IP Port This describes how to install the RPCS or PCL printer driver using the TCP/IP port. Important ❒ The printer driver for Windows NT 4.0 is not included on the supplied CD- ROM. Download the printer driver for Windows NT 4.0 from the supplier’s website.
  • Page 37 Enter the printer name or IP address in the [Printer Name or IP Address] box. The [Port Name] text box automatically obtains a port name. Change this name if necessary. When the device selection appears, select “RICOH NetworkPrinter Driver C Model”. Click [Next >].
  • Page 38 Preparing the Machine Using the LPR Port This describes how to install the PCL or RPCS printer driver using the LPR port. Important ❒ To install this printer driver under Windows 2000/XP Professional, Windows Server 2003, and Windows NT 4.0, you must have an account that has Man- age Printers permission.
  • Page 39 Installing the Printer Driver Click [Next >]. Double-click the printer name to display the printer settings. The details shown in [Comment:], [Driver:], and [Port:] vary depending on the operating system, printer model, or port. Click [Port:], and then click [Add]. Click [LPR Port], and then click [OK].

  • Page 40: Using As A Windows Network Printer

    Preparing the Machine Using as a Windows Network Printer This describes how to install the PCL or RPCS printer driver when using the printer as a Windows network printer. To use the print server, install the printer driver by selecting “Network printer server”, and then select the Windows 2000/XP, Windows Server 2003, or Win- dows NT 4.0 shared printer.
  • Page 41 Using as a Windows Network Printer Installing the PCL or RPCS Printer Driver Quit all applications currently running. Insert the CD-ROM into the CD-ROM drive. The installer starts. Select an interface language, and then click [OK]. The default interface language is English. Click [RPCS Printer Driver] or [PCL Printer Driver].
  • Page 42 Preparing the Machine Configure the user code as necessary. For an RPCS printer driver, a user code can be set after the printer driver in- stallation. For information about user code, see the printer driver Help. Select the [Default Printer] check box to configure the printer as default. Click [Continue].

  • Page 43: Using As A Netware Print Server/Remote Printer

    Using as a NetWare Print Server/Remote Printer Using as a NetWare Print Server/Remote Printer This describes about how to set up the Windows computer used as the NetWare client. Important ❒ The printer driver for Windows NT 4.0 is not included on the supplied CD- ROM.
  • Page 44 Preparing the Machine Click [Next >]. Select the [Printer Name] check box to select the printer model you want to use. The printer name can be changed in the [Change settings for 'Printer Name'] box. Double-click the printer name to display the printer settings. The details shown in [Comment:], [Driver:], and [Port:] vary depending on the operating system, printer model, and port.

  • Page 45: Form Feed

    Using as a NetWare Print Server/Remote Printer Form Feed Do not use NetWare to configure form feed. Form feed is controlled by the print- er driver on Windows. If NetWare form feed is configured, the printer may not print properly. Follow the procedure below to disable form feed according to the operating sys- tem used: •...

  • Page 46: Installing The Printer Driver Using Usb

    Preparing the Machine Installing the Printer Driver Using USB This section explains how to install printer drivers using USB. Before installing, check that only the operating system is running on the compu- ter and no print jobs are in progress. The printer drivers can be installed from the supplied CD-ROM or downloading them from the supplier's website.
  • Page 47 Installing the Printer Driver Using USB Click [Finish]. If the printer driver has already been installed and plug and play is enabled, the icon of the printer connected to the “USB001” port is added to the [Printers] window. Install the printer driver. Click [Search for the best driver for your device. [Recom- mended]], and then click [Next >].

  • Page 48: Windows 2000 - Usb

    Preparing the Machine Windows 2000 - USB Important ❒ Installing a printer driver requires Administrator permission. Log on using an account that has Administrator permission. ❒ Depending on which options are installed on the machine, the PCL printer language is optional. In that case, installing the optional PCL unit is required to use the PCL 6/5e printer drivers.
  • Page 49 Installing the Printer Driver Using USB Check the printer driver location, and then click [OK]. Click [Next >]. Click [Finish]. If the printer driver has already been installed and plug and play is enabled, the icon of the printer connected to the “USB001” port is added to the [Printers] window.

  • Page 50: Windows Xp, Windows Server 2003 - Usb

    Preparing the Machine Windows XP, Windows Server 2003 - USB Important ❒ Installing a printer driver requires Administrators permission. Log on using an account that has Administrators permission. ❒ Depending on which options are installed on the machine, the PCL printer language is optional.
  • Page 51 Installing the Printer Driver Using USB Check the printer driver location, and then click [Next >]. Click [Continue]. Click [Finish]. If installation is successful, the icon of the printer connected to the “USB001” port is added to the [Printers and Faxes] window. Note ❒...

  • Page 52: Printing With Parallel Connection

    Preparing the Machine Printing with Parallel Connection This describes how to install the PCL or RPCS printer driver when using the par- allel port. To use a machine connected using a parallel interface, click [LPT1] when install- ing the printer driver. Important ❒...
  • Page 53 Printing with Parallel Connection Select the [Printer Name] check box to select the printer model you want to use. The printer name can be changed in the [Change settings for 'Printer Name'] box. Double-click the printer name to display the printer settings. The details shown in [Comment:], [Driver:], and [Port:] vary depending on the operating system, printer model, and port.

  • Page 54: Printing With Bluetooth Connection

    Preparing the Machine Printing with Bluetooth Connection This describes how to print using Bluetooth devices. Supported Profiles Refer the following supported profiles for Bluetooth connection. ❖ SPP, HCRP • A maximum of two Bluetooth adaptor or Bluetooth-equipped computers can be connected at the same time using the Bluetooth interface: one by SPP, one by HCRP.

  • Page 55: Printing With Bluetooth Connection

    Printing with Bluetooth Connection Printing with Bluetooth Connection To install the printer driver, follow the procedure used to install parallel interface. Important ❒ To install the printer driver under Windows 2000/XP Professional or Win- dows Server 2003, you must have an account that has Manage Printers per- mission.

  • Page 56: Configuring Security Mode Settings

    Preparing the Machine Configuring Security Mode Settings This describes how to configure the security mode settings. Start 3Com Bluetooth Connection Manager. On the [Tools] menu, click [Security Mode]. The [Security Mode] dialog box appears. Select the security mode in the [Security Mode:] list. If you click [High], or [Custom], and specify [Link] in the [Custom Settings] dialog box, enter the Bluetooth password.

  • Page 57: Making Option Settings For The Printer

    Making Option Settings for the Printer Making Option Settings for the Printer Make option settings for the machine using the printer driver when bidirectional communication is disabled. Reference For details about making option settings for the printer, see p.51 “If Bidirec- tional Communication Is Disabled”.
  • Page 58 Preparing the Machine ❖ When connected with the network • The machine must support bidirectional communication. • SmartDeviceMonitor for Client included on the CD-ROM must be in- stalled, and TCP/IP must be used. • Under Windows 2000, [Enable bidirectional support] must be selected, and [Enable printer pooling] must not be selected on the [Ports] tab with the RPCS printer driver.

  • Page 59: If Bidirectional Communication Is Disabled

    Making Option Settings for the Printer If Bidirectional Communication Is Disabled Set up option settings when bidirectional communications are disabled. Important ❒ Under Windows 2000/XP and Windows Server 2003, Manage Printers per- mission is required to change the printer properties in the [Printers] folder. Log on as an Administrators or Power Users group member.

  • Page 60: Installing Font Manager 2000

    Preparing the Machine Installing Font Manager 2000 Important ❒ Under Windows 2000/XP, Windows Server 2003, or Windows NT 4.0, install- ing applications by Auto Run requires administrator permission. To install a Font Manager by Auto Run, log on using an account that has administrator permission.

  • Page 61: Using Adobe Pagemaker Version 6.0, 6.5, Or 7.0

    Using Adobe PageMaker Version 6.0, 6.5, or 7.0 Using Adobe PageMaker Version 6.0, 6.5, or 7.0 Under Windows 95/98/Me/2000/XP, Windows Server 2003, or Windows NT 4.0 with Adobe PageMaker, you need to copy PPD files to the PageMaker folder. PPD files have the .ppd extension in the folder “DRIVERS\PS\WIN9X_ME \(Language)\DISK1”...
  • Page 62 Preparing the Machine...

  • Page 63: Setting Up The Printer Driver

    2. Setting Up the Printer Driver PCL - Accessing the Printer Properties Important ❒ Depending on which options are installed on the machine, the PCL printer language is optional. In that case, installing the optional PCL unit is required to use the PCL 6/5e printer drivers. Windows 95/98/Me - Accessing the Printer Properties There are two methods to open the printer properties dialog box.
  • Page 64 Setting Up the Printer Driver Making Printer Settings from an Application You can make printer settings for a specific application. To make printer settings for a specific application, open the printer properties dialog box from that application. The following explains how to make settings for the WordPad application provided with Windows 95/98/Me.

  • Page 65: Windows 2000 - Accessing The Printer Properties

    PCL - Accessing the Printer Properties Windows 2000 - Accessing the Printer Properties Making Printer Default Settings - The Printer Properties Important ❒ To change the printer default settings including option configuration settings, log on using an account that has Manage Printers permission. Members of the Administrator and Power Users groups have Manage Printers permission by default.
  • Page 66 Setting Up the Printer Driver Making Printer Settings from an Application You can make printer settings for a specific application. To make printer settings for a specific application, open the [Printing Preferences] dialog box from that application. The following explains how to make settings for the WordPad application provided with Windows 2000.

  • Page 67: Windows Xp, Windows Server 2003 - Accessing The Printer Properties

    PCL - Accessing the Printer Properties Windows XP, Windows Server 2003 - Accessing the Printer Properties Making Printer Default Settings - The Printer Properties Important ❒ To change the printer default settings including option configuration settings, log on using an account that has Manage Printers permission. Members of the Administrators and Power Users groups have Manage Printers permission by default.
  • Page 68 Setting Up the Printer Driver Making Printer Settings from an Application You can make printer settings for a specific application. To make printer settings for a specific application, open the [Printing Preferences] dialog box from that application. The following explains how to make settings for the WordPad application provided with Windows XP.

  • Page 69: Windows Nt 4.0 - Accessing The Printer Properties

    PCL - Accessing the Printer Properties Windows NT 4.0 - Accessing the Printer Properties Making Printer Default Settings - The Printer Properties Important ❒ The printer driver for Windows NT 4.0 is not included on the supplied CD- ROM. Download the printer driver for Windows NT 4.0 from the supplier’s website.
  • Page 70 Setting Up the Printer Driver Making Printer Default Settings - Default Important ❒ To change the printer default settings including option configuration settings, log on using an account that has Full Control permission. Members of the Ad- ministrators, Server Operators, Print Operators, and Power Users groups have Full Control permission by default.
  • Page 71 PCL - Accessing the Printer Properties Making Printer Settings from an Application You can make printer settings for a specific application. To make printer settings for a specific application, open the printer properties dialog box from that application. The following explains how to make settings for the WordPad application provided with Windows NT 4.0.

  • Page 72: Rpcs - Accessing The Printer Properties

    Setting Up the Printer Driver RPCS - Accessing the Printer Properties Windows 95/98/Me - Accessing the Printer Properties There are two dialog box types of the printer properties dialog box. “Multi-tab” is used as an example in this manual. For details about changing the dialog box types, see the printer driver Help.
  • Page 73 RPCS - Accessing the Printer Properties Making Printer Settings from an Application You can make printer settings for a specific application. To make printer settings for a specific application, open the printer properties dialog box from that application. The following explains how to make settings for the WordPad application provided with Windows 95/98/Me.

  • Page 74: Windows 2000 - Accessing The Printer Properties

    Setting Up the Printer Driver Windows 2000 - Accessing the Printer Properties This describes how to launch printer driver's properties. Making Printer Default Settings - The Printer Properties Important ❒ To change the printer default settings including option configuration settings, log on using an account that has Manage Printers permission.
  • Page 75 RPCS - Accessing the Printer Properties Making Printer Default Settings - Printing Preferences Important ❒ You cannot change the printer default settings for each user. Settings made in the printer properties dialog box are applied to all users. On the [Start] menu, point to [Settings], and then click [Printers]. The [Printers] window appears.

  • Page 76: Windows Xp, Windows Server 2003 - Accessing The Printer Properties

    Setting Up the Printer Driver Windows XP, Windows Server 2003 - Accessing the Printer Properties Making Printer Default Settings - The Printer Properties Important ❒ To change the printer default settings including option configuration settings, log on using an account that has Manage Printers permission. Members of the Administrators and Power Users groups have Manage Printers permission by default.
  • Page 77 RPCS - Accessing the Printer Properties Making Printer Default Settings - Printing Preferences Important ❒ You cannot change the printer default settings for each user. Settings made in the printer properties dialog box are applied to all users. On the [Start] menu, click [Printers and Faxes]. The [Printers and Faxes] window appears.

  • Page 78: Windows Nt 4.0 - Accessing The Printer Properties

    Setting Up the Printer Driver Windows NT 4.0 - Accessing the Printer Properties Making Printer Default Settings - The Printer Properties Important ❒ The printer driver for Windows NT 4.0 is not included on the supplied CD- ROM. Download the printer driver for Windows NT 4.0 from the supplier’s website.
  • Page 79 RPCS - Accessing the Printer Properties Making Printer Default Settings - Default Important ❒ To change the printer default settings including option configuration settings, log on using an account that has Full Control permission. Members of the Ad- ministrators, Server Operators, Print Operators, and Power Users groups have Full Control permission by default.
  • Page 80 Setting Up the Printer Driver Making Printer Settings from an Application You can make printer settings for a specific application. To make printer settings for a specific application, open the printer properties dialog box from that application. The following explains how to make settings for the WordPad application provided with Windows NT 4.0.

  • Page 81: Other Print Operations

    3. Other Print Operations Printing a PDF File Directly You can send PDF files directly to the machine for printing, without having to open a PDF application. Important ❒ This function is possible only when the optional PostScript 3 unit is installed. ❒...

  • Page 82: Using Desktopbinder Lite

    Other Print Operations Using DeskTopBinder Lite Installing DeskTopBinder Lite Follow the procedure below to install DeskTopBinder Lite. Quit all applications currently running. Insert the “Scanner Driver and Utilities“ or “Scanner Driver/Font Manager and Utilities“ CD-ROM into the CD-ROM drive. The installer starts. Auto Run may not work under certain operating system settings.
  • Page 83 Printing a PDF File Directly Function Palette The Function palette contains buttons for functions that are already configured through DeskTopBinder Lite enhancement. Using these buttons, you can print Windows files, preview printouts, convert images, and register scanners for doc- uments without having to open DeskTopBinder Lite. You can also use these functions simply by dragging a target file to the button corresponding to the re- quired function and dropping it there.
  • Page 84 Other Print Operations Printing PDF Password-Protected Documents Follow the procedure below to print password-protected PDF files. In the Windows [Start] menu, click [Programs], [DeskTopBinder], and [Extended Features Wizard]. When [Extended Features Wizard] appears, select [Start], and then click [Next >] repeatedly until the [Printing Function2] screen appears.
  • Page 85 Printing a PDF File Directly PDF Direct Print Properties ASE002S Setting name: Number of copies Displays the plug-in configuration name Specifies the number of copies to print. (up to 63 single byte characters) Range Change Icon... Specifies the range of pages to print. Changes the icon displayed on the tool Printout paper size: bar.

  • Page 86: Using Commands

    Other Print Operations Using commands You can print PDF files directly, using commands such as “ftp” “sftp”and “lpr”. Reference For details about UNIX commands, see Network Guide.

  • Page 87: Unauthorized Copy Control

    Unauthorized Copy Control Unauthorized Copy Control You can embed patterns and text under printed text to prevent unauthorized copying of the document. Unauthorized Copy Control consists of two functions: [Data security for copying] and [Mask type:]. Important ❒ This function is designed to discourage copying of confidential documents; it does not prevent unauthorized use of information.

  • Page 88: Using [Data Security For Copying]

    Other Print Operations Using [Data security for copying] You can embed a pattern by setting it in the printer driver. ❖ Setting [Data security for copying] in the printer driver • Select the [Data security for copying] checkbox. You can also enter the text in the [Text:] box.
  • Page 89 Unauthorized Copy Control Note ❒ When printing a document that is set with [Data security for copying], the ma- chine does not require the optional Copy Data Security unit to be installed. The Copy Data Security unit is required when copying or storing a document protected by gray overprint.

  • Page 90: Using [Mask Type:]

    Other Print Operations Using [Mask type:] You can embed patterns and text in a document by setting in the printer driver to prevent unauthorized copying. ❖ Setting [Mask type:] in the printer driver • Select a pattern from [Mask type:], and then enter text in the [Text:] box. Note ❒...
  • Page 91 Unauthorized Copy Control Note ❒ Only the RPCS printer driver is supported. ❒ You cannot partially embed patterns and text strings in a document. ❒ Printing at 200 dpi is not possible. ❒ To make the embedded pattern clear, set the character size at least 50 pt (pref- erably 70 to 80 pt) and character angle to between 30 and 40 degrees.

  • Page 92: Important Notice

    Other Print Operations Important Notice • The supplier does not provide warranty regarding the appearance of print patterns and other copy protection features. The appearance of the print pat- terns and the performance of Unauthorized Copy Control may vary depend- ing on the quality of paper used and the machine model and settings.

  • Page 93: Using The Print Job Function

    Using the Print Job Function Using the Print Job Function This describes how to print files stored in the machine. The following types of printing can be selected using the printer driver: Sample Print, Locked Print, Hold Print, and Stored Print. You can print or delete the print jobs saved in the machine which is sent from computers.
  • Page 94 Other Print Operations [UPrev.]/[TNext.] If the list of files does not fit on the screen, scroll down to view the list. [Exit] Returns to the Printer screen. [Details] Displays details about a selected file. [Select All Jobs] Selects all files stored in the machine. [Clear All] Clears all selections.
  • Page 95 Using the Print Job Function ❖ List Per User ID If you select [List Per User ID] from [Initial Print Job List], the following screen appears: AJM007S [Clear] [Complete List] Deselects a selection. Displays all print jobs. User ID [List Per User ID] Displays user IDs who sent files to the Displays the print job list of each ID.

  • Page 96: Selecting The Initial Print Job List

    Other Print Operations Selecting the Initial Print Job List Follow the procedure below to set the initial Print Jobs screen, and to display it. Selecting the Initial Print Job List Press the {User Tools/Counter} key. Press [Printer Features]. The Printer Features menu appears. On the [System] tab, press [Initial Print Job List].

  • Page 97: Printing From The Print Job Screen

    Printing from the Print Job Screen Printing from the Print Job Screen This section gives instruction about Sample Print, Locked Print, Hold Print, and Stored Print. Sample Print Use this function to print only the first set of a multiple-set print job. After you have checked the result, remaining sets can be printed or canceled using the ma- chine's control panel.
  • Page 98 Other Print Operations Printing a Sample Print File The following procedure describes how to print a Sample Print file with the RPCS and the PCL 6/5e printer driver. For details about how to print a Sample Print file with the PostScript 3 printer driver, see PostScript 3 Supplement in- cluded as a PDF file on the CD-ROM.
  • Page 99 Printing from the Print Job Screen Select the file you want to print, and press [Print]. To select all print jobs, press [Select All Jobs]. To clear a selection, press the highlighted print job again. To clear all selec- tions, press [Clear All]. To view details about a selected print file, press [Details].
  • Page 100 Other Print Operations Deleting Sample Print Files If you are not satisfied with the sample printout, you can delete the Sample Print file, revise it and print it again until the settings are suitable. Press the {Printer} key to display the Printer screen. Press [Print Jobs].

  • Page 101: Locked Print

    Printing from the Print Job Screen Locked Print Use this function to maintain privacy when printing confidential documents on the machine over a shared network. Usually, it is possible to print data using the display panel once it is stored in this machine. When using Locked Print, it is not possible to print unless a password is entered on the machine's display panel.
  • Page 102 Other Print Operations Printing a Locked Print File The following procedure describes how to print a Locked Print file with the RPCS and the PCL 6/5e printer driver. For details about how to print a Locked Print file with the PostScript 3 printer driver, see PostScript 3 Supplement in- cluded as a PDF file on the CD-ROM.
  • Page 103 Printing from the Print Job Screen Select the file you want to print, and then press [Print]. The password screen appears. To select all print jobs, press [Select All Jobs]. To clear a selection, press the highlighted print job again. To clear all selec- tions, press [Clear All].
  • Page 104 Other Print Operations Deleting Locked Print Files Press the {Printer} key to display the Printer screen. Press [Print Jobs]. Press [Locked Print Job List]. A list of Locked Print files stored appears. Depending on the security settings, certain print jobs may not be displayed. Select the file you want to delete, and then press [Delete].

  • Page 105: Hold Print

    Printing from the Print Job Screen Hold Print Use this function to temporarily hold a file in the machine, and print it from the computer or the machine's control panel later. Important ❒ A Hold Print file cannot be stored if: •...
  • Page 106 Other Print Operations Printing a Hold Print File The following procedure describes how to print a Hold Print file with the RPCS and the PCL 6/5e printer driver. For information about how to print a Hold Print file with the PostScript 3 printer driver, see Postscript 3 Supplement in- cluded as a PDF file in the supplied CD-ROM.
  • Page 107 Printing from the Print Job Screen Select the file you want to print, and press [Print]. The confirmation screen appears. To select all print jobs, press [Select All Jobs]. To clear a selection, press the highlighted print job again. To clear all selec- tions, press [Clear All].

  • Page 108: Stored Print

    Other Print Operations Stored Print As print files are not deleted after printing is completed, sending the same print file every time is not necessary, effective when printing same files repeatedly. Important ❒ A Stored Print file cannot be stored if: •...
  • Page 109 Printing from the Print Job Screen Printing a Stored Print File The following procedure describes how to print a Stored Print file with the RPCS and the PCL 6/5e printer driver. For information about how to print a Stored Print file with the PostScript 3 printer driver, see Postscript 3 Supplement in- cluded as a PDF file on the supplied CD-ROM.
  • Page 110 Other Print Operations Select the file you want to print, and press [Print]. To select all print jobs, press [Select All Jobs]. To clear a selection, press the highlighted print job again. To clear all selec- tions, press [Clear All]. To view details about a selected print file, press [Details].
  • Page 111 Printing from the Print Job Screen Deleting Stored Print Files Press the {Printer} key to display the Printer screen. Press [Print Jobs]. A list of print files stored in the machine appears. Press [Stored Print Job List]. A list of Stored Print files stored in the machine appears. Depending on the security settings, certain print jobs may not be displayed.

  • Page 112: Printing From The List Per User Id Screen

    Other Print Operations Printing from the List Per User ID Screen This describes how to print the files saved in the machine from the User ID screen. Printing the Selected Print Job Press the {Printer} key. The Printer screen appears. On the Printer screen, press [Print Jobs].
  • Page 113 Printing from the List Per User ID Screen Press [Print]. The confirmation screen appears. Press [Yes]. The selected files are printed. Press [No] to cancel printing. Note ❒ The confirmation screen displays the total number of files of the selected user ID to be printed.

  • Page 114: Printing All Print Jobs

    Other Print Operations Printing All Print Jobs Press the {Printer} key. The Printer screen appears. On the Printer screen, press [Print Jobs]. A list of user IDs whose files are stored in the machine appears. Press the user ID whose file you want to print. You cannot select multiple user IDs at the same time.
  • Page 115 Printing from the List Per User ID Screen Note ❒ After printing is completed, Sample Print, Locked Print, and Hold Print files are deleted. ❒ You cannot select a print job that is not stored under the selected user ID. ❒...

  • Page 116: Form Feed

    Other Print Operations Form Feed This section gives instructions for operating the machine when there is no tray for the selected paper size or type, or when paper loaded in the machine has run out. Important ❒ The tray cannot be changed if the following functions are set: •...

  • Page 117: Canceling A Print Job

    Form Feed Canceling a Print Job Follow the procedure below for canceling the print job if the message prompting form feed appears. Press the {Printer} key. The Printer screen appears. Press [Job Reset]. Delete the stored print jobs, and then cancel form feed. Press [Reset Current Job] to cancel the current print job, or [Reset All Jobs] to cancel all jobs.

  • Page 118: Canceling A Print Job

    Other Print Operations Canceling a Print Job This section gives instruction to stop printing from the computer or the display panel. Canceling a Print Job Using the Control Panel Press the {Printer} key. The Printer screen appears. Press [Job Reset]. Press [Reset Current Job] or [Reset All Jobs].

  • Page 119: Windows - Canceling A Print Job From The Computer

    Canceling a Print Job Windows - Canceling a Print Job from the computer You can cancel a print job from the computer if transferring print jobs is not com- pleted. Double-click the printer icon on the Windows task tray. A window appears, showing all print jobs currently queued for printing. Check the current status of the job you want to cancel.

  • Page 120: Checking The Error Log

    Other Print Operations Checking the Error Log If files could not be stored due to printing errors, identify the cause of the errors by checking the error log on the control panel. Important ❒ The most recent 30 errors are stored in the error log. If a new error is added when there are 30 errors already stored, the oldest error is deleted.
  • Page 121 Checking the Error Log Select the print file you want to check, and then press [Details]. A detailed error log appears. Press [UPrevious] or [TNext] to scroll the error files. Note ❒ Press [Exit] after checking the log. ❒ Press [Back to List] to return to the error log list. ❒...

  • Page 122: Spool Printing

    Other Print Operations Spool Printing Spool Printing allows print jobs transferred from a computer to be temporarily stored, and then prints them after they are transferred. This shortens printing time as it maximizes printer efficiency. Important ❒ During Spool Printing, the hard disk is accessed and the Data In indicator blinks.

  • Page 123: User Defined Pages

    User Defined Pages User Defined Pages Using this function, you can specify the page numbers for each input tray. Important ❒ This function is available with the PCL 6/5e printer driver only. ❒ Depending on which options are installed on the machine, the PCL printer language is optional.

  • Page 124: Printing With The Finisher

    Other Print Operations Printing with the Finisher You can collate, staple or punch holes in printed paper by installing the optional finisher. Make sure you read the following precautions when using the optional finisher. Important ❒ Make option settings for the machine using the printer driver when bidirec- tional communication is disabled.

  • Page 125: Staple

    Printing with the Finisher Staple With the optional Finisher installed, sets can be stapled individually when print- ing multiple sets. Staple Position The specified staple position varies depending on paper size, type, quantity and feed orientation. The following table shows staple positions: ASE001S Note ❒...
  • Page 126 Other Print Operations Stapling Precautions Important ❒ Stapling can be done only with the optional finisher installed. ❖ Staple printing will be canceled under the following conditions: • If the number of pages exceeds maximum for stapling. • If a paper size that cannot be stapled is selected. •...

  • Page 127: Punch

    Printing with the Finisher Punch With the optional Finisher SR880 installed, sets can be punched individually when printing multiple sets. Punch Position The specified punch position varies depending on paper feed and print data ori- entation. The following table shows punch positions: AEV031S Note ❒...
  • Page 128 Other Print Operations Punching Precautions Follow these precautions when using the punch function. Important ❒ To use this function, optional Finisher SR880 must be installed. ❖ Punch printing will be canceled under the following conditions: • When a paper type that cannot be punched is selected. •...

  • Page 129: Collate

    Printing with the Finisher Collate When printing multiple documents such as handouts for meetings, you can sep- arate sets into order. This function is known as “Collate”. Collate stores data transmitted from a computer to the printer memory or hard disk drive. The fol- lowings are the three types of Collate: Important ❒...
  • Page 130 Other Print Operations Rotating collate Every other print set is rotated by 90 degrees. AEU017S Important ❒ The Rotating Collate function requires two paper trays containing same size paper but in different orientations. ❒ If the output tray has shift function, Shift Collate will be applied even if Ro- tating Collate is selected.

  • Page 131: Covers

    Covers Covers Using this function, you can insert covers and back sheets fed from a different tray to that of the main paper, and print on them. Important ❒ To use this function, Collate must be set. Rotating Collate cannot be set. ❒...
  • Page 132 Other Print Operations • Blank When printing one side: AEV018S When printing both sides: AEV033S ❖ Front and Back cover Prints the first and last page of the document as the cover and back cover pages. • Printing on one side Prints on one side of the cover sheets only, even when duplex printing is selected.
  • Page 133 Covers Printing on both sides: Prints on both sides of the cover sheets when duplex printing is selected. • Front cover printed on both sides, back cover page face inside, and the number of pages is even AEV036S • Front cover printed on both sides, back cover page face inside, and the number of pages is odd AEV037S •...
  • Page 134 Other Print Operations • Blank When printing one side: AEV040S When printing both sides: AEV041S Note ❒ If [Auto Tray Select] is set as the paper feed tray for the body paper, the paper will be delivered from a tray containing paper in the K orientation. There- fore, if the cover paper is set to the L orientation, the orientation of cover and body will be different.

  • Page 135: Chaptering

    Chaptering Chaptering The specified page is printed on the same side as the first page, like a book. Also, you can insert chapter slip sheets before specified pages, and select whether or not to print on the slip sheets. No slip sheets The specified page is always printed on the same side as the first page.

  • Page 136: Inserting Chapter Slip Sheets

    Other Print Operations Inserting chapter slip sheets Insert chapter slip sheets before the specified page. • Print Prints on the chapter slip sheets. When duplex printing is selected, both sides of the slip sheets are printed on. AJO023S • Blank AJO024S Note ❒...

  • Page 137: Slip Sheet

    Slip Sheet Slip Sheet ❖ Inserting a slip sheet between each page • Print AEV019S • Blank AEU023S ❖ Inserting a slip sheet between OHP transparencies • Print AEV020S • Blank AEU024S...
  • Page 138 Other Print Operations Note ❒ Collate cannot be set when using slip sheets. ❒ When the duplex printing or cover printing is set, you cannot insert slip sheets. ❒ The slip sheet should be the same size and orientation as the main paper. ❒...

  • Page 139: Saving And Printing Using The Document Server

    4. Saving and Printing Using the Document Server Accessing the Document Server The Document Server enables you to store documents on the machine's hard disk. You can also edit and print documents as you want. Important ❒ Applications with their own drivers, such as PageMaker, do not support this function.
  • Page 140 Saving and Printing Using the Document Server...

  • Page 141: The Functions And Settings Of The Machine

    5. The Functions and Settings of the Machine Mainframe Network Guide, PostScript 3 Supplement, and UNIX Supplement cover all mod- els, and therefore contain all the functions and settings. This chapter describes the functions and setting items used for configuring the model you are using. Reference For details about functions and setting items, see Network Guide, PostScript 3 Supplement and UNIX Supplement.

  • Page 142: List Of The Setting Items

    The Functions and Settings of the Machine List of the Setting Items Web Image Monitor The following tables show Web Image Monitor items that can be viewed or mod- ified depending on the selected mode on the Web browser. Select one of the following modes to log on Web Image Monitor: •...

  • Page 143: Document Server

    List of the Setting Items Fax History Menu User mode Administrator mode Transmission Read Read Reception Read Read LAN-Fax Read Read Document Server User mode Administrator mode Read Read ❖ Address Book Menu User mode Administrator mode Address Book None Read/Modify ❖...
  • Page 144 The Functions and Settings of the Machine Printer User mode Administrator mode Read Read/Modify Menu User mode Administrator mode General None Read/Modify Administrator Tools None Read/Modify E-mail Settings None Read/Modify IP-Fax Settings None Read/Modify Gateway Settings None Read/Modify Parameter Settings None Read/Modify Interface...

  • Page 145: Telnet

    List of the Setting Items Security Menu User mode Administrator mode Network Security None Read/Modify Access Control None Read/Modify IPP Authentication None Read/Modify SSL/TLS None Read/Modify Certificates None Read/Modify RC Gate Menu User mode Administrator mode Setup RC Gate None Read/Modify Update RC Gate Firmware None...

  • Page 146: Unix

    The Functions and Settings of the Machine UNIX The following UNIX commands can be used with the machine: Device Option Value Function Summary binding longedge, shortedge, left, top, Specifies the binding direction for right duplex printing. copies Number of copies (1 - 999) Specifies the number of copies.

  • Page 147: Settings That Can Be Used With Postscript 3

    List of the Setting Items Settings that can be used with PostScript 3 The following PostScript 3 settings can be used with the machine: Note ❒ Depending on a type of printer drivers, different items may be displayed. Settings Selectable Items Collate: Off, On Dithering:...
  • Page 148 The Functions and Settings of the Machine...

  • Page 149: Appendix

    6. Appendix Specifications This section contains the machine's electrical and hardware specifications, in- cluding information about its options. Component Specifications 600 × 600 dpi Resolution 300 × 300 dpi 200 × 200 dpi Printing speed Type 1: • 35 ppm Type 2: •...

  • Page 150: Options

    Appendix Component Specifications Hard disk Storage capacity : 40 GB Network cable 100BASE-TX/10BASE-T shielded twisted-pair (STP, Cate- gory/Type5) cable. Depending on which type of options installed in the machine, the PCL printer lan- guage is optional. Note ❒ When using the USB Interface (Standard) with Mac OS 10.3.3, USB2.0 is sup- ported.
  • Page 151 Specifications ❖ Frequency range: • Inch version: 2412 - 2462 MHz (1 - 11 channels) • Metric version: 2412 - 2472 MHz (1 - 13 channels) ❖ Transmittable distance: 1 Mbps 400 m 2 Mbps 270 m 5.5 Mbps 200 m 11 Mbps 140 m Note ❒...

  • Page 152: Index

    INDEX Bluetooth Connection IEEE 1284 Interface Board Type A Bluetooth Interface Unit Type 3245 IEEE 802.11b Interface Unit Type H Bypass Tray Initial Display custom size paper using Inserting Chapter Slip Sheets the control panel Installing the Printer Driver setting the paper size using Quick Install the control panel selected port...
  • Page 153 PageMaker Unauthorized Copy Control Parallel Connection data security for copying PDF Direct Print mask type PostScript 3 UNIX Printer Features Menu USB Connection Printer Language USB Printing Support Printing a PDF file directly User Defined Pages PDF direct print Using as a NetWare Print Server Printing Method /Remote Printer PDF direct print...
  • Page 154 D316-6500...
  • Page 155 The Bluetooth word mark and logos are owned by the Bluetooth SIG, Inc. and any use of such marks by Ricoh Company, Ltd. is under license. NetWare is a registered trademark of Novell, Inc. Other product names used herein are for identification purposes only and might be trademarks of their respective companies.
  • Page 156 GB GB D316-6500...

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